The meeting was called to order at 5:32 p.m. by President Mack-Rose.  It was noted that all Board members were present except for Trustee Sullivan.

This is an opportunity for the public to comment prior to the Board's consideration of any closed session agenda items. 

The Board recessed into closed session at 5:32 p.m.

The Board returned from closed session at 7:12 p.m.  President Mack-Rose noted that Trustee Sullivan arrived at 5:35 p.m.

Approve the Regular Board meeting agenda for June 5, 2012.

Members of the audience who wish to address the Board are asked to complete the yellow card available at the entrance and submit it to the Board's Administrative Assistant. Speakers who have completed the card will be called when the item is reached on the agenda or, for non-agenda items, during the Public Testimony. Cards are to be turned in before the item is reached on the agenda. Please note that the meeting is being recorded.

State law prohibits the Board of Education from taking any action on or discussing items that are not on the posted agenda except to A) briefly respond to statements made or questions posed by the public in attendance; B) ask questions for clarification; C) provide a reference to a staff member or other resource for factual information in response to the inquiry; or D) ask a staff member to report back on the matter at the next meeting and/or put it on a future agenda. (Government Code 54954.2(a)).

Garfield Elementary Schools was part of the Alameda County Safe Routes to School initiative.  As part of the initiative and through a collaborative process, the school transformed their drop off and pick up zone to improve traffic flow, improved parking and traffic, changed bus stops, and improved the overall safety of the students. 

As part of the transformation, the Gator Guard volunteer program was developed.  The program involves fourth and fifth grade students who voluntarily serve as Gator Guards.  They arrive early to school, give up their recess and help with traffic.  They wear bright sashes and hats and wave small flags when cars pull into the traffic circle in front of the school.  They remind parents of the traffic rules and help students cross the driveway. 

In recognition of their service to Garfield School, the Board of Education and the Superintendent presented Certificates of Commendation to the Garfield Elementary School fourth and fifth grade Gator Guards recognizing them for their service during the 2011-2012 school year.  Students Marco Chavez, Umar Ahmed, Ashley Lizarraga, and Milo Kasparek were present to receive the certificates on behalf of their fellow Gator Guard volunteers: 

Garfield Elementary Schools was part of the Alameda County Safe Routes to School initiative.  As part of the initiative and through a collaborative process, the school transformed their drop off and pick up zone to improve traffic flow, improved parking, traffic, changed bus stops, and improved the overall safety of the students. 

As part of the transformation, the Gator Guard volunteer program was developed.  The program involves fourth and fifth grade students who voluntarily serve as Gator Guards.  They arrive early to school, give up their recess and help with traffic.  They wear bright sashes and hats and wave small flags when cars pull into the traffic circle in front of the school.  They remind parents of the traffic rules and help students cross the driveway. 

In recognition of their service to Garfield School, the board of Education and the Superintendent will present certificates of Commendation to the Garfield Elementary School fourth and fifth grade Gator Guards recognizing them for their service during the 2011-2012 school year.  Students Marco Chavez, Umar Ahmed, Ashley Lizarraga, and Milo Kasparek will be present to receive the certificates on behalf of their fellow Gator Guard volunteers: 

The Board of Education and Superintendent proudly recognized the following 2012-13 Employee/volunteers of the Year: 
 

Goal #1:  Educate the Whole Child:  Ensure the academic, physical, social and emotional well being of every student

The Board of Education and Superintendent proudly recognize the following 2012-13 Employee/Volunteers of the Year:

• • Teacher:                  Jennifer  Achten, John Muir Middle School
  • Administrator:           Ling King, District Office
  • Classified:                Theresa Gonzalez, District Office
  • Volunteer:                Gil Kasparek, Garfield Elementary School

Resource Officers, Louie Brandt and Deborah Trujillo shared a brief summary of the SLHS school climate and safety efforts.  Officer Brandt (who served six years) and Officer Truilljo (who served four years) as Resource Officers at the high school expressed that while it has been challenging, it was rewarding in many ways. Crediting the site administration, staff, and campus security for the decrease in fights and vandalism this year, they described the high school as their "second home", and were grateful for the partnerships which will continue to grow when the new officers take their place. 

The Board of Education and the Superintendent recognized School Resource Officers Louie Brandt and Deborah Trujillo for their outstanding work in helping to ensure that our schools are safe and for serving as positive role models for all students. Through their dedication and commitment to our schools, they have made a positive impact on the climate and culture of the schools, reduced crime, and helped create a safe haven for students. They have positively impacted the lives of our students in ways both known and unknown. The Board of Education and Superintendent thank them for their years of service.

Goal #5: Ensure Safe and Well Maintained Facilities San Leandro Police Department School 

Resource Officers, Louie Brandt and Deborah Trujillo will share a brief summary of SLHS school climate and safety efforts. The Board of Education and the Superintendent recognize School Resource Officers Louie Brandt and Deborah Trujillo for their outstanding work in helping to ensure that our schools are safe and for serving as positive role models for all students. Through their dedication and commitment to our schools, they have made a positive impact on the climate and culture of the schools, reduced crime, and helped create a safe haven for students. They have positively impacted the lives of our students in ways both known and unknown. We thank them for their years of service.

The Board of Education and the Superintendent presented Jack Martin with a Certificate of Commendation for his service as Student Board Member for the San Leandro Unified School District Board of Education for the 2011-2012 school year and for his valuable and thoughtful contributions in providing a student perspective.  

Goal #1: Educate the Whole Student: Ensure the academic, physical, social and emotional well being of every student

The Board of Education and the Superintendent will present Jack Martin with a Certificate of Commendation for his services as Student Board Member for the San Leandro Unified School District Board of Education for the 2011-2012 school year.

The Board heard from several District staff, students and parents regarding the proposed budget cuts, and use of the reserves:

• Tom Epperham, Jefferson Elementary School PTA President, presented the Board with 207 signed letters on behalf of the parents at Jefferson urging the Board to follow the example of neighboring districts, guarantee programs for 2012-2013 and rescind the RIFs by using the reserves, if necessary. 
  
• Judi Burle, Jefferson Elementary School teacher, expressed the sentiments of the Jefferson parents, stating that the parents want the reserves spent to maintain staffing and programs for 2012-13.  
  
• Russ Tomlin, John Muir Middle School librarian also presented the Board with about 70 letters from parents regarding the impact that more cuts would have on the academic programs. 
  
• Joseph Williams, San Leandro High School junior, addressed the Board regarding his concern that a very good teacher received a RIF notice and the lack of the "student voice being heard."
  
• Jack Nelson urged the Board to use the reserves and to "step up and do what is right for kids."
  
• Alex Harp, on behalf of the  San Leandro Managers Association (SLMA), addressed the Board regarding the budget situation from their perspective, and their commitment to an agreement for furlough days as their contribution towards solving the vexing budget problems that a midyear cut would cause. He encouraged other bargaining units to consider joining SLMA in this step so that "we can lessen the major impact on our students."
  
• Carol Delton, representing the San Leandro Teachers Association (SLTA) on issues of budget and finance, addressed the Board regarding SLTA contributions toward the cuts.  She urged the Board to use their leadership to put the funds beyond the 3% reserve, unrestricted and undesignated on the table, adding that SLTA looks forward to "partnering with the District and working together to bring in more funds for the students of this district in the fall."

In March 2012, San Leandro High School (SLHS) completed their Western Association of Schools and Colleges (WASC) Accreditation committee visitation.  Linda Granger, Principal of SLHS, and Sarah Kayler, science teacher and WASC coordinator, shared the school's self study process and overall strengths and recommendations  for improvement based on the WASC Committee report.  The presentation included a brief overview of the WASC report. Highlights included: 

• The School Profile (enrollment, home languages, API scores)
• Summary and analysis of the data
• Critical Academic Needs
• Progress Report from the 2005 WASC report improvement strategies
• Focus Group report
• Action Plan
• School Wide Areas of Strength identified by the 2011  WASC visiting committee included:
  • Strong partnerships
  • Special academic program such as SLAM and AVID
  • A wealth of programs, classes, and extra-curricular activities are offered, giving students a variety of ways to develop their potential
  • Appreciation of the campus
  • Staff works collaboratively and is supportive of the site leadership
  • Parent involvement
  • Infrastructure for technology used for communication among the stakeholders
• Schoolwide Areas for Follow-Up
  • Improve communication between school & home
  • Provide additional training in how to access and use data analysis on line
  • Provide professional development
  • Create and implement a system of shared leadership to explore, implement and evaluate practices and programs
  • Plan for standardizing technology
  • Continue to develop pacing guides, aligning them with ESLR's (Expected Schoolwide Learning Results)
  • Improve grading practices
• After the Visit
  • Department worked on developing actions steps to address visiting committee recommendations
  • Action plan was revised to include these additions
  • Revised action plan was submitted to the commission on June 21, 2012
  • Some action steps are already being implemented

The Board thanked staff for all the work and self reflection of the report and the presentation.  Clarifying questions and concerns posed by the Board regarding plans for additional academies such as a health care academy, recruiting under-represented students to take honors and AP courses, and standardizing technology on both campuses were addressed by staff. The high school staff also noted that the entire document could be accessed at www.slhs.net/aboutus  

In March 2012, Lincoln High School completed their Western Associate ion of Schools and Colleges (WASC) Accreditation Committee visitation.  Alex Harp, Principal of Lincoln High School, provided a presentation on the schools' areas of strength and recommendations for improvement based on the WASC Committee report. 

Mr. Harp prefaced his report by stating that one of the most interesting things about this visit was the fact that the administration and staff who were part of the previous WASC accreditation of 2006 were no longer here, so it was like starting from "square one".  Highlights of the presentation included:

Timeline 

• 2006 - Lincoln full WASC visit.  Lincoln received a 6-year accreditation with a 3-year review
• 2011 (Spring) Current administration/staff were not at Lincoln during the previous WASC, the Principal attends WASC training about the process consequently trains staff, student and SSC about WASC
• 2011 (Summer) collected data
• 2011 (August/September) summarized data, determined Lincoln's Critical Academic needs
• 2011 (September /October) "Progress Report" was written, summarizing progress made since last self-study
• 2011 (September-December) "Self-Study Findings"
• 2012 (January) Completed and submitted report to WASC
• 2012 (March 18-21) WASC team visited Lincoln
• 2012 (May) - Revised the  "School wide Action Plan", based on visiting team's recommendation and submitted the completed report to WASC

Significant Developments since last full visit:

• Improved public perception and support
• School schedule improved (ASSETs grant)
• More programs offered (ACE, Gateway, Independent Study)
• Increase of support services (Counseling, mental health, special education
• The number of referrals, suspensions and expulsions has dramatically decline since the last WASC visit
• Though our graduation/drop-out rates do not accurately reflect the numbers of students who earn their high school diploma because of our efforts, Lincoln continues to turn students' academic careers around and re-engage them as scholars

Mr. Harp concluded by saying that as part of the school-wide action plan for the next school year, Lincoln will write a new Single Plan for Student Achievement (SPSA), aligned to our District's goals, with a targeted focus on increasing attendance and boosting our standardized text scores.

Comments from the Board included:

• Where can we get resources to assist in diagnostic testing for incoming and outgoing students
• How is the dropout rate calculated, and how credits are earned for a high school diploma/GED

The Board thanked Mr. Harp for the presentation and appreciated the work and what he was doing for the students. 

The San Leandro Unified School District held an Official Public Hearing on the acceptance of the SB X3-4 Categorical Tier III funds delineated in the attached 2012-13 Tier III Allocations and Sweeps chart and use of these funds for any explicit educational purpose in order to provide services and programs for students. 

On a motion made by Trustee Katz-Lacabe and seconded by Trustee Prola, the public hearing was opened regarding the acceptance of the SB X3-4 categorical Tier III funds delineated in the attached 2012-13 Tier III Allocations and Sweeps chart and use of these funds for any explicit educational purpose in order to provide services and programs for students by a 7-0 vote.

PUBLIC HEARING

Kathy Grunow, a third grader at McKinley Elementary School, urged the Board not to cut music, art and PE in grades 1-3, stating that kids love learning and participating in song and dance, sports, and different kinds of arts. 

On a motion made by Trustee Katz-Lacabe and seconded by Trustee James, the public hearing closed by a 7-0 vote. 

Conduct an Official Public Hearing on the acceptance of the SB X3-4 categorical Tier III funds delineated in the attached 2012-13 Tier III Allocations and Sweeps chart and use these funds for any explicit educational purpose in order to provide services and programs for students:

PUBLIC NOTICE

SBX3-4 Categorical Tier III Flexibility Acceptance

and Use of Funds for 2012-13

The Budget trailer bill (SBX3 4) gives local school agencies the authority to use the funds received from the state for Tier III programs for ?any educational purpose, to the extent permitted by federal law?. These local education agencies are allowed to transfer funds from categorical programs to the Unrestricted General Fund for any educational purposes.  The original language in SBX 3 4 allows Tier III categorical flexibility from 2008-09 through 2012-13. However, on March 11, 2011, the Governor signed into law Senate Bill (SB) 70 extending all existing flexibility options by two additional years, thus, Tier III categorical flexibility will be effective through 2014-15.

Assembly Bill (AB) 189 (Chapter 606/2011) was approved by Governor Brown on October 8, 2011, and became effective January 1, 2012.  This law changed the public hearing requirement regarding the use of the Tier III funds by amending Education Code section 42605 as follows:

• As a condition of receiving funds for Tier III categorical programs, the governing board of a school district must hold a public hearing to discuss, approve or disapprove the proposed use of funding, and make explicit for each of the Tier III programs the purposes for which the funds will be used.
• The Tier III public hearing must be held at a regularly scheduled board meeting prior to and independent of the meeting at which the annual budget will be adopted.
• If the governing board intends to close any Tier III program, the governing board shall identify, in the notice of the agenda of the public hearing or at another public hearing, the program or programs proposed to be closed.

Since the funds under Tier III are unrestricted, program or funding requirements, as otherwise provided in statute, regulation, and budget act provisional language associated with the funding, are not in effect.

Attached is a listing of Tier III Funds for 2012-2013 showing the maximum flexibility allowed under Tier III. However, there is additional information on the spreadsheet. It delineates restrictions on certain or part of funds and these local restrictions are considered ?sweeps? on the funds. 

Also included in the Board packet are projected Tier III Flexibility programs for 2013-14 and 2014-15. For multi-year projection purposes, these charts are to show the projected amounts included in the subsequent fiscal years. When actual adoption budget happens for those fiscal years, Tier III projections will need to be updated and included as part of the adoption at that time.

A public hearing on the SBX3-4 Categorical Tier III Flexibility Acceptance and Use of Funds for 2012-13, will be held on Tuesday, June 5, 2012, at 7:00 p.m. in the San Leandro City Council Chambers located at 835 E 14th Street, San Leandro, CA.

The Budget trailer bill (SBX3 4) gives local school agencies the authority to use the funds received from the state for Tier III programs for ?any educational purpose, to the extent permitted by federal law?. These local education agencies are allowed to transfer funds from categorical programs to the Unrestricted General Fund for any educational purposes.  The original language in SBX 3 4 allows Tier III categorical flexibility from 2008-09 through 2012-13. However, on March 11, 2011, the Governor signed into law Senate Bill (SB) 70 extending all existing flexibility options by two additional years, thus, Tier III categorical flexibility will be effective through 2014-15.

Assembly Bill (AB) 189 (Chapter 606/2011) was approved by Governor Brown on October 8, 2011, and became effective January 1, 2012.  This law changed the public hearing requirement regarding the use of the Tier III funds by amending Education Code section 42605 as follows:

• As a condition of receiving funds for Tier III categorical programs, the governing board of a school district must hold a public hearing to discuss, approve or disapprove the proposed use of funding, and make explicit for each of the Tier III programs the purposes for which the funds will be used.
• The Tier III public hearing must be held at a regularly scheduled board meeting prior to and independent of the meeting at which the annual budget will be adopted.
• If the governing board intends to close any Tier III program, the governing board shall identify, in the notice of the agenda of the public hearing or at another public hearing, the program or programs proposed to be closed.

San Leandro Unified School District will be adopting its 2012-2013 Adoption Budget on June 26, 2012. By conducting a public hearing on a regularly scheduled Board meeting prior to and independent of the Budget Adoption date, the District would have met the requirements of AB 189.

Since the funds under Tier III are unrestricted, program or funding requirements, as otherwise provided in statute, regulation, and budget act provisional language associated with the funding, are not in effect.

Attached is a listing of Tier III Funds for 2012-2013 showing the maximum flexibility allowed under Tier III. However, there is additional information on the spreadsheet. It delineates restrictions on certain or part of funds and these local restrictions are considered ?sweeps? on the funds. 

Also included in the Board packet are projected Tier III Flexibility programs for 2013-14 and 2014-15. For multi-year projection purposes, these charts are to show the projected amounts included in the subsequent fiscal years. When actual adoption budget happens for those fiscal years, Tier III projections will need to be updated and included as part of the adoption at that time.

These items are presented for action at this time.  Some may have been reviewed at a previous meeting.

Trustee Sullivan reported receipt of the following emails from May 1, 2012, through May 15, 2012:  From Linda Thurston regarding "San Leandro High School Newspaper Wins Top National Award", from Robin Michel regarding "SLHS Cargo Press Release: San Leandro High School's Student Newspaper Wins Top National Award," "Press Release" Roosevelt Elementary School Receives the Golden Sneaker Award for their Safe  Routes to School Program," and " San Leandro Unified School District Announces new Transitional Kindergarten Program for Children Turning 5 in November 2012"; from Georgette Jackson regarding "McKinley Bulletin"; from SLED, "Eat Out for Education"; from Senator Corbett regarding "Senator Corbett Holds Walking Town Hall on  Saturday"; from Cheryl Gabriel regarding "Policy Change"; from Mary  Styner regarding "Upcoming Academy Events"; from Ebando Ismail regarding "Bancroft Middle School Newsletter"; from Lynda Campfield regarding "Restore the Cuts' from Vince Rosato regarding "Unrestricted Budget fund and  Savings Programs and Jobs"; from Eva Caraher regarding "Programs"; from Jerry Heverly regarding "Column"; from Myrna Hernandez regarding "Washington Newsletter" from Carol Alvarez regarding "Madison Parent Bulletin"; from Rob Rich and Mitch Huitema, Jeanette Dong, Mike & Laurie Mandel, Alice Wagner, Nancy Folkers and Peter Lemcke, Kate Miller, Virginia Harrington, Ellen Dehr, Kristi Linn, Jennifer Keystone, Celina Ramirez, Debbie Fitting, Jeff and Janice, Oliva-Howard, Jennifer Keystone, Robyn Liebler, Brad & Kim Nichols, Cynthia Jaynes, and Yvonne Day-Rodriguez regarding "Beautification"; from Donna McBride regarding "Wilson Dolphin News"; and from Georgette Jackson regarding "McKinley Bulletin." 

Emails from May 16, 2012, through May 29, 2012:  From Mary Halatsis regarding "Let us Be Heard"; from Jody Goodman regarding "No More Cuts"; from SLED regarding "SLED Newsletter"; from Lorie Grimes-Beall regarding "Elementary school ban 5th grade program Mr. Storar"; from Stephen Cassidy regarding "City Council Support of School Community Violence Prevention Program"; from Sylvia Colt regarding "Our Students Deserve Better"; from Bill Shepard regarding "Middle School Counselors"; from Diana Truran Sacrey regarding "Reserves" from Mark Mladrinich regarding "Make Tough Choices"; from Geoff Landreau regarding "Cuts to my Child's Education"; from Donna McBride regarding "Wilson Dolphin News"; from Audrey Brown regarding "SLHS/Korematsu Teacher Art Show May 29th After School"; from Helen Turner regarding "Middle School Libraries"; from Shawn Bent regarding "Saving Our Schools"; from Dan Martin regarding "Teachers and  Social Media"; from Joey Feinstein regarding "School Cuts for Music Instruction"; from Sarah Nash regarding "Save our Elementary Programs"; from Laura  Ramirez, Todd Bove, Antonia Mittelstedt regarding "No More Cuts"; from Pamela Lowe regarding "2012-2013 Budget"; from Michel Minsuk regarding "There No more Room for Cuts to Education" and from Jerome Wiggins regarding "ACSBA Election of Rep to NCS/CIF Board."

Student Board member Jack Martin updated the Board on activities at SLHS main campus and the Fred T. Korematsu campus.  Highlights included:

• Prom was last week at the Exploratorium in San Francisco and everyone had wonderful time
• This is the last week for seniors
• San Leandro Teachers' Association Scholarship Tea was today.  Twenty-six graduating seniors (including him) were honored with scholarships
• The senior Grad Trip to Disneyland was last week
• End of the year Band and Orchestra concerts were last week
• Senior Recognition Night is this Friday, June 8, where 150 seniors will be recognized
• Graduation is June 14 at Cal State East Bay

Carol Delton, San Leandro  Teachers' Association, commented that their RIF teachers are beginning to accept positions in other districts.

Superintendent Cindy Cathey provided the Board with the following report:

• The District is continuing to provide budget update presentations to various community groups, adding that there are at least six scheduled for June
• The Superintendent will be attending the Senior Recognition Night, confirming that 182 seniors will be recognized
• Assistant Superintendent Wong and she will be meeting with Wright Lassiter, CEO of the Alameda County Medical Center (ACMC) regarding a potential opportunity to partner with the School Based Health Center
• Thursday, June 7 - Retirement & Recognition Celebration at the Madison Elementary School, Multipurpose Room
• Parcel Tax meeting is also on Thursday, June 7. 4:00 p.m.
• Last week the Steering Committee met and discussed the state of the San Leandro High School Swim Center, (which is substantially over budget) and options and alternatives to reduce the cost. She will keep the Board informed.
• Assistant Superintendent and she attended the May Revise, reiterating the challenges and extensive budget work facing our District. In addition, she noted that an error was recently discovered in the numbers and asked Assistant Superintendent Chin-Bendib to explain the impact to the District.  

Trustee Prola reported that the Facilities & Technology Committee met on May 23, 2012, discussed Beautification Day, reporting that one suggestion being discussed by the Teamsters/Trades union includes an all-school beautification day (in the fall) to be held in conjunction with a City-wide volunteer day. The committee also approved the contracts for many of the Measure B projects to be completed this summer including the FTK lunch shelter, the painting and lighting for McKinley and Washington Elementary Schools, large classroom, athletic facilities, renovation and upgrades at Lincoln High School (including a new sign), a gate from Madison Elementary School parking lot to Bonnaire Park (requested by the City to help control parent traffic for athletic events). Several information items were also received including the signage plans for Burrell Field, which are coming forward to the Board for approval tonight.

The following items were pulled from the Consent Calendar:

• 16b -Resolution #12-44  Establishment of Four-Consecutive-Day Workweeks for July 2012 (District staff)
• 17a-Revision to Board Policy 154 Homework (Mack-Rose)
• 17b-2011-2012 NPS/A Contracts (Prola)

With the exception of Consent Items 16b -Resolution #12-44  Establishment of Four-Consecutive-Day Workweeks for July 2012; 17a-Revision to Board Policy 154 Homework; and 17b-2011-2012 NPS/A Contracts, the Board approved the Consent Calendar as amended.

It was noted that it had come to his attention that CSEA had not had a chance to ratify this Resolution. It will be brought back to the June 19 Board meeting

For the past two years, twelve month district office employees have shifted to a four day workweek schedule during the month of July. The same number of hours are worked during the four day workweek with schedules adjusted accordingly. We have also adjusted our summer school schedule to accommodate a four-day workweek. The following benefits are associated with this schedule: 1) It will reduce cost to the District in that utilities will only be used four days of the week instead of five days of the week; 2) It will provide an additional opportunity for employees to use accrued vacation time during a day when the district office is closed; and 3) It will provide a savings to our employees in that they will only have to provide transportation to work on a four day per week basis instead of five days per week. A memorandum of understanding was reached with CSEA when this was approved for July 2010 and July 2011. CSEA is again interested having 12 month employees work four day workweeks in July if the Governing Board approves this resolution.

Trustees Mack-Rose and Katz-Lacabe reiterated their reasons that they would not be supporting the policy, with Trustee Mack-Rose stating it was too onerous and doesn't put emphasize on reading at home and Trustee Katz-Lacabe commenting that he felt that this policy does a disservice to kids, particularly in grades K-3, because there is plenty of data that indicates that homework is not useful.   On the other hand, Trustee James stated that this issue has gone through an extensive process, it has been well vetted by teachers, staff, and parents, adding that there is nothing written in stone that states he Board can't revisit this adding, "it's a move in the right direction," and he would be supporting the revisions. 

Approve the revisions to Board Policy 6154 Homework.

In January 2011, the Board requested minor revisions to our current Board Policy 6154 on homework.  There was an extensive process of working with teacher committees and soliciting feedback from parents and teachers as well as working with the Board Policy Committee.  On March 20, 2012, a presentation was made regarding the revision to the policy.  The Board provided feedback and suggestions for the Board Policy Committee to review.  Attached is the final draft with the following revisions:

• Page 3:  Kindergarten - Grade 3 will not require homework on Fridays and during breaks as a regular practice.  This would not prohibit a teacher from giving a weekly homework packet to students on Fridays, since the intention is the packet is due the following Friday providing more time.
• Page 3-4: Grades 4-12 language remained the same: homework can be on Fridays/breaks as needed.
• Regarding clarification about reading is in addition to the homework minutes or not, the revisions noted on pages 2-4 state "Reading at home is expected in addition to the approximate time guidelines".  The rationale is to build the enjoyment of reading and lifelong readers, and promote leisure reading, but no specificity of time is needed.  
• Regarding clarification on the time given to makeup assignments for excused absences: CSBA model policy does not recommend time, and due to the variety of assignments across different content areas, flexibility should be given between the teacher and student.
• Regarding no homework for STAR testing:  since state assessments will change significantly, the Board Policy Committee decided to hold off on making a change.

Since the May 15, 2012 Board meeting, the Board Curriculum Committee has not recommended any further changes.  Once the revision to the Board Policy has been approved, it will be prepared for communicating with staff and parents and placed in the parent handbook.

Trustee Prola commented that the type of services offered was not listed on the contract. Assistant Superintendent Debbie Wong explained that listed under the "Contract Terms", the focus of the services would be curriculum. 

Approve non-public school/agency contracts for the 2011-2012 school year.

New non-public school placement contracts for the school year 2011-2012.

San Leandro High School (SLHS) and John Muir Middle School in conjunction with the Alameda County Office of Education (ACOE) were recipients of a 4-year grant focused on providing funding to hire a Gang Intervention Specialist who coordinated anti-gang activities at both school sites.  In addition, ACOE supported both SLHS and John Muir teachers/counselors to coordinate the Season of Service, Period of Peace activities.  The grant will be ending at the end of this school year.  In an effort to continue this high leverage service that has proven to reduce gang activities, ACOE has committed some Tier III funds to provide us one more year of Gang Intervention support and fund the successful Season of Service, Period of Peace activities.  With these funds, we will also be able to provide Bancroft Middle School with a gang intervention specialist.

The MOU includes the following activities to support the three secondary schools:

• 2 Gang Intervention Specialists
• SLHS and Muir Season of Service, Period of Peace coordination of activities and service learning/community service projects
• 1 section of a SLHS Peer Resource class to address school wide climate and culture activities, peer mentoring activities, as well as season of service coordination
• John Muir parent volunteer coordination
• John Muir intramural sports program
• John Muir Sandwich community service program

The attached MOU outlines additional details of services.

Through a generous contribution of $25,000 from the City of San Leandro, the District will be able to augment these grant funds to allow the district to hire one full time gang prevention specialist for both Bancroft Middle School and San Leandro High School and a 60% gang prevention specialist for John Muir Middle School for the 2012-2013 school year only.

In building the vision of full service community schools, the District has been working on an implementation plan that includes community agency partners to support the needs of our students and families.  Alameda County School Health Coalition is one major partner in collaboration with the District to implement an action plan to address the behavioral health needs of the District.  As part of this collaboration, the District will be opening an Office of Student and Family Wellness (OSFW) in the fall with the intent to provide mental health services and other socio-emotional programs for our students and families with the goal of supporting healthy students and healthy minds.  One part of these efforts is to develop agreements with various agencies to provide mental health supports. One of the agencies will be the Family Services Counseling and Community Resource Center who will be providing pro bono services to the following schools based on the OSFW:

• San Leandro High School Main Campus: 18 hours/week
• John Muir Middle School: 10 hours/week
• Bancroft Middle School: 10 hours/week
• McKinley Elementary School: 10 hours/week

The MOU describes the services in detail. We are fortunate to receive these free services for our students and families.  

Adopt Resolution #12-43 In the Matter of Authorizing the Superintendent To Accept All Grants and Deeds of Real Property Conveyed to San Leandro Unified School District.

The San Leandro Unified School District (?District?) is the recipient of a grant from the San Francisco Foundation to work with community partners to develop a plan to implement a Community-based Health Center on or near the high school campus. The Community-based Health Center is built upon a national research-based model designed to provide essential services to students and families that when ignored or go untreated, impact a student's ability to focus on learning. These services can include: medical, dental, social and emotional supports and academic supports for students and their families. One of the biggest challenges faced by districts seeking to implement a Community-based Health Center, is finding a facility large enough to house the health center. Currently, the District has inadequate facility space to house such a center and is working with our city and county partners to explore facility options. 

As the district explores potential facility configurations and options, one consideration is the property located at 13666 East 14th Street, Girls Inc. In order for the District to consider this property, there is substantial preliminary work that must be completed to determine if the property is a viable option. Resolution # 12-43 authorizes the Superintendent to accept all grants and deeds of real property conveyed to San Leandro Unified School District. In essence, this gives the Superintendent the authority to act as an agent of the District in property negotiations. Resolution #12-43 and the Certificate of Acceptance are attached.

The Board of Education previously approved the schematic design for the San Leandro Unified School District Pacific Sports Complex and Burrell Field on September 7, 2011, which included site signage to be further developed.

At the March 7, 2012, Facilities and Technology Committee, AEDIS Architecture and Planning presented designs for consideration. The site signage includes the following site signage placement:

• Entry Gate Signage
• Tickets
• Concessions (on both the Main and Baseball Plaza)
• Dedication Plaque Signage
• Electronic Marquee Signage
• Scoreboard Signage
• Football Field End Zone Lettering
• Center field logo

The Facilities and Technology Committee also reviewed the colonnade fence design details, and options for brick veneer.  The Committee requested that new artwork be created for the football field 50 yard line, but moved to recommend all other signage.

Selection of the center field logo was vetted through the student body at the high school by means of a vote between the two most common pirate logos.  The majority of those polled preferred the skull and crossed saber flag over the bust of an eye patched pirate with a knife in his teeth.  The recommended logo is supported by the site staff and coaches, and was reviewed by the Facilities and Technology Committee on May 2, 2012.

On May 15, 2012 the full Board reviewed the package and commented that the medallion coat of arms logo on the plaza entry arch seemed too small and noted that the final recognition wording on the dedication plaque would not be known until the end of the project due to possible new Board members after the November election.  AEDIS Architecture enlarged the medallion from 3 feet to 5 feet in diameter and placed a note on the plaque detail drawing indicating that final wording to be verified prior to fabrication.  Fabrication will occur after the November 2012 School Board election results are known.

The Fred T. Korematsu Campus has been occupied and in operation for two school years. During this first year, unusually strong storms and high rainfall totals were experienced. Several of these storms occurred during the lunch period exceeding the design capacity of the outside seating area?s ability to provide adequate shelter.  Additionally, high wind driven rain infiltrated the kitchen serving window roof overhang surpassing its capability to keep lined up students protected and from getting wet.

WLC Architects was retained to design and prepare all of the design and construction documents to modify the lunch seating area shelter to increase its efficiency in providing adequate protection for students especially during severe rain storms.  Plans and specifications were approved by the Division of the State Architect (DSA) and the project was bid through the requirements of Public Contract Code.  

On May 8, 2012, the District conducted a formal sealed bid opening process, per State of California Public Contract Code requirements, for the Fred T. Korematsu Lunch Shelter Upgrade Project.

Three (3) bids were received for the project.  The lowest responsive, responsible bid of $270,000 is $13,500 below the construction budget of $283,500.

Summary of Three Bids

Based on a check of the required documents of the bid package, the District verified that the bid meets the requirements of Public Contract Code and recommends the lowest responsive, responsible bidder, GECO, Inc., to the Board of Trustees.

Budget Summary

Renovations and upgrades to Lincoln High School were identified in the Measure B language.  Improvements to the sites exterior athletic facilities were also identified in the Measure M language.  In addition, the Board allocated some of the Measure B savings for a portable building to provide space for assemblies, inclement weather physical education activities, lunches, and other related indoor activities.  Jeffery Wong Architects was retained to design and prepare all of the design and construction documents for the three scopes of work.  Programing conversations occurred with the Principal, Mr. Harp of Lincoln High School, to determine expected occupancy loads which dictate Division of the State Architect (DSA) review criteria. Mr. Harp considered several occupancy scenarios and concluded that the highest occupancy would be less than 100.   The pre-certified (PC) Enviroplex portable building selected for the school site has a maximum educational occupancy of 120 which will easily accommodate the site needs. However, DSA has its terminology for ?multi purpose room? which defines occupancy of 120 and above. Consequently, since our defined occupancy for the building to be fewer than 100, we are calling the building a ?large classroom? in order to comply with DSA requirements. Plans and specifications were approved by the DSA and the project was bid through the requirements of Public Contract Code.  

On May 15, 2012, the District conducted a formal sealed bid opening process, per State of California Public Contract Code requirements, for the Lincoln High School renovations, upgrades, site athletic improvements, and portable large classroom project.

Two (2) bids were received for the project.  The lowest responsive, responsible bid of $854,000 is $42,700 below the construction budget of $896,700.

Summary of the Bids

Based on a check of the required documents of the bid package, the District verified that the bid meets the requirements of Public Contract Code and recommends the lowest responsive, responsible bidder, Trinet Construction, Inc., to the Board of Trustees.

Budget Summary

Note: On February 28, 2012 the Board approved the purchase of the portable building from Enviroplex in the amount of $266,670.  Work involved with connecting utilities etc. to the building is included in this contract.

Step one: Approve the Construction Contract, in the amount of $2,163,130, with BHM, Inc. for the San Leandro High School (SLHS) Career Technical Education (CTE) Phase 2 Project.

Step two: Approve the deductive change order #1, in the amount of -$506,937, reducing the contract amount to $1,656,193.

Renovations and upgrades to the SLHS CTE shops building were identified in the Measure B language.  The renovations included structural upgrades, new roofing, lighting, and interior painting.  With the receipt of three State matching funds grants the project has grown to include more comprehensive improvements including the exterior fa?ade.  The 3 $1.5 million CTE pathway grants received from the State equal $4.5 million.  The grants came with the requirement that the District match the awarded amount, dollar for dollar, with qualifying expenses.

AEDIS Architects was retained to design and prepare the construction documents for the project.  The design for the project was completed in 2009 and included all work for the complete project.  Plans and specifications were approved by the Division of the State Architect (DSA) and the project was bid through the requirements of Public Contract Code.

During the design period staff worked diligently with AEDIS Architects and Harris & Associates to tailor the construction scope so the qualifying components of the project cost equal the grant award amount of $4.5 million plus the District?s match of $4.5 million for a minimum total of $9.0 million. 

The work was divided into two phases with the phase one construction performed by D.L. Falk at a cost of $5,002,571.  The current project budget for both phase 1 and phase 2 including soft costs is $10,089,082.  Phase one was completed over the last two years and primarily focused on structural retrofit and shop interior improvements.  Phase two will complete the interior improvements along with exterior fa?ade work this coming summer 2012 when no students are present.

During the period that phase one work was ongoing an estimate was performed on the remaining phase two work.  The estimate indicated that there was insufficient work scope and hence qualifying expense in phase two to comply with the 50% commensurate grant match.  AEDIS designed some additional scope such as a solar photovoltaic array, exterior canopy, exterior facade etc. and issued an Architect?s supplemental instructions (ASI) for inclusion in the phase 2 bid documents. 

On May 8, 2012, the District conducted a formal sealed bid opening process, per State of California Public Contract Code requirements, San Leandro High School (SLHS) Career Technical Education (CTE) Phase 2 Project.

Three (3) bids were received for the project.  The lowest responsive, responsible bid was $2,163,130.

With the final construction cost known, and the Phase 2 bids have been received, we have more expenses than needed to meet the grant requirements. Thus, staff needed to reduce some non-grant essential scope to balance the qualifying expenses with the grant award amount. Staff accomplished this by reducing the scope through a value engineering process that has been negotiated with the lowest bidder. The agreed upon reduction and its associated deductive cost is being presented as change order #1. A negative change order will reduce the scope that is not required to meet grant requirements. By approving this negative change order the net contract amount will be $1,656,193 which balances the project?s qualifying expenses with the grant award amount.

Summary of the Bids

Based on a check of the required documents of the bid package, the District verified that the bid meets the requirements of Public Contract Code and recommends the lowest responsive, responsible bidder, BHM Construction Inc., to the Board of Trustees.

Budget Summary

Change Order Summary

Approve the services of Margaretta Darnall, Real Estate Appraisal and Consultation, to provide appraisal services for the property located at 13666 East 14th Street, San Leandro, CA, for a fixed price of $6,000. 

The San Leandro Unified School District (?District?) is the recipient of a grant from the San Francisco Foundation to work with collaborative community partners to develop a plan to implement a Community-based Health Center on or near the high school campus.  The Community-Based Health Center is based upon a national research-based model designed to provide essential services to students and families.  These services can include:  medical, dental, social, emotional and academic supports for students and their families.  One of the biggest challenges faced by district?s seeking to implement a Community-based health center, is finding a facility large enough to house the health center.   Currently, the District has inadequate facility space to house such a center. 

Recently it has come to our attention that the Girls Inc. facility across the street from San Leandro High School main campus is for sale.  The property is located at 13666 East 14th Street.   The District would like to explore the feasibility of this building for use as the health center.   However, in order for the District to show an interest, there are many preliminary steps that must be taken.

One of the steps is to secure a consultant contract to guide the District through this feasibility exploratory phase. The Board of Education approved a contract with School Site Solutions, Inc., on May 15, 2012, to provide a feasibility study on Girls Inc.

Another step is to perform an appraisal study of the building. Staff has gone out to seek Request for Proposals (RFP) for appraisal work and had three potential appraisers. Unfortunately, one had gone out of business and another one has too much of a workload to pick up another project. The attached proposal is from Margaretta Darnall. The District had worked with Ms. Darnall on the Fred T. Korematsu campus and PG&E Parking Lot.

The appraisal will entail inspection of the property, discussion with planning and zoning personnel; neighborhood and market analysis; highest and best use analysis; and confirmation and evaluation of comparable sales and rents within the appropriate market areas. The valuation will be based on sales comparison and income approaches.

The Fee of the appraisal is $6,000, and will be completed within five weeks of the Board's approval. 

Following the Consent items, It was noted that Trustee Katz-Lacabe left the meeting at 9:30 p.m. 

Each district's share of the election cost is estimated at $1,600. 

Adopt Resolution #12-38 Governing Board Elections - Specification of the Election Order.

Education code Section 5322

The attached resolution sets forth the terms and conditions of the Governing Board November 6, 2012, election as required by the County of Alameda.

Resolution #12-38, established November 6, 2012, as the date to re-elect four governing Board members whose terms expire December 2012 to the San Leandro Unified School District Board of Trustees. 

Adopt Resolution #12-39 Governing Board Election -  Candidates' Statement of Qualifications.

The attached resolution sets forth the terms and conditions of the Governing Board November 6, 2012, election as required by the County of Alameda. 

Resolution #12-39, determines that each candidate will pay the total estimated cost upon submitting a statement, provide a statement of qualifications that does not exceed 200 words, and be given a copy of Board Bylaw 9220, adopted June 16, 1998.

Adopt Resolution #12-40 Governing Board Elections - Tie Vote Procedure.

The attached resolution sets forth the terms and conditions of the Governing Board November 6, 2012, election as required by the County of Alameda.

Resolution #12-40 establishes that the District will use the casting of lots to establish a winner if there is a tie vote of two or more candidates. 

John gave a brief summary stating that each year, school sites review their budgets with staff and site councils and make decisions on how to spend site money.  Prior to the end of each school, they make decision about whether or not to continue providing services performed by classified employee and/or if there is funding available to support these services.  Resolution #12-42 eliminate site-funding positions due to a lack of work and/or lack of funds.  

Adopt Resolution #12-41 Reducing and/or Eliminating Specially Funded and General Funded Classified Services.

Dr. John Thompson, explained that the San Leandro Management Association (SLMA) and the District have reached agreement on terms and conditions that would, if approved by the Board, allow SLMA employees to take furlough days instead of having their work year reduced.  The furlough days would be contingent on budget reductions to the District during the 2012-13 school year, and be implemented on a tiered basis that is dependent on the severity of the budget cuts.   If this agreement is approved, final action on certificated management reassignment will be agendized for the June 19, 2012, Board meeting.

Assistant Superintendent Debbie Wong, explained that McKinley School is in Program Improvement Year 4.  As part of Year 4, the school was required to develop a restructuring/alternative governance plan.  They contracted with an outside support provider, Performance Fact, Inc. to do this work and have a four-page alternative governance plan that will serve them in the future beginning next year on their focus efforts to improve their performance.

Responding to questions from the Board, Assistant Superintendent Wong explained that the plan was vetted with their entire staff and the District has not received any notice of anything that is array with regards to labor relations/working conditions. In addition it was noted that in an effort to increase their minimum attendance to 96%, McKinley offers a Saturday School annually to students with absences which is led by the Principal. 

Trustee Carey attend the Adult School Education graduation.  He was impressed with number of graduates and their enthusiasm and commitment.  He reminded the Board that Eat Out for Education is tomorrow night, Wednesday, June 6.

Trustee James attended the Adult School graduation and the Drakes fundraiser for Roosevelt Elementary School, where well over 800 people were in attendance.  He is looking forward to the high school graduation and a wonderful summer.

Trustee Prola attended the fundraiser at Drakes, where she was told that approximately $4,000-$5,000 was raised.  She asked for and received consensus for her to draft a letter on behalf of the Board thanking the Family Services Counseling and Community Resource Center for the pro-bono services that they will be providing our families.  She also attended the Civilizations Festival at Bancroft Middle School last Thursday. 

Trustee Sullivan attended the Adult School graduation noting that this was the largest graduating class in the history of the program.  She commented and hoped that the high school would continue to make an effort to encourage, recruit, and to support unrepresented students to enroll in honors and AP classes. She also noted that this had been referenced previously and she is waiting to see more monitoring and support. Referring to a comment made earlier by a high school student regarding the lack of student voices being heard, she asked Student Board member Martin how students receive information, etc.  Student Board Member Martin explained that unfortunately many students do not attend Board meetings and much of the information received is not accurate such as "he does not support using the reserves," adding that he makes every effort to talk to a wide variety of students and he makes himself available to all the students.  

Trustee Almonte thanked Trustee Prola for leading the discussions regarding Beautification Day. He also reported that he spoke briefly with Superintendent Cathey with regards to recognizing our students who are excelling in sports and was told that traditionally the Board recognizes those students who excel in academics.   He asked for and received consensus to have staff to begin incorporating recognition of  "scholar athletes" each season at a Board meeting. 

Trustee Mack-Rose attended Washington Elementary School's first school-wide choral concert, commending music teacher Susan Dent for bringing it to Washington and making it so successful. 

• Regular Board Meeting ? June 19, 2012 
• Special Board Meeting ? June 26, 2012
• Tentative Board Meeting/Work Session - July 10,2012
• Regular Board Meeting - July 17, 2012
• Regular Board Meeting - August 7, 2012
• Regular Board Meeting - August 21, 2012
• Regular Board Meeting - September 5, 2012 (Wednesday)
• Special Board Meeting - September 11, 2012
• Regular Board Meeting - September 18, 2012
• Regular Board Meeting - October 2, 2012
• Tentative Board Meeting/Work Session - October 9, 2012
• Regular Board Meeting - October 16, 2012
• Regular Board Meeting - November 6, 2012
• Tentative Board Meeting/Work Session - November 13, 2012
• Regular Board Meeting - December 4, 2012
• Special Board Meeting - December 11, 2012
• Regular Board Meeting - December 18, 2012 (if needed)
• Regular Board Meeting - January 15, 2013
• Regular Board Meeting - January 29, 2013
• Regular Board Meeting - February 5, 2013
• Tentative Board Meeting/Work Session
• Regular Board Meeting - February 26, 2013
• Regular Board Meeting - March 5, 2013
• Special Board Meeting - March 12, 2013
• Regular Board Meeting - March 19, 2013
• Regular Board Meeting - April 2, 2013
• Regular Board Meeting - 16, 2013
• Regular Board Meeting - May 7, 2013
• Tentative Board Meeting/Work Session - May 14, 2013
• Regular Board Meeting - May 21, 2013
• Regular Board Meeting - June 4, 2013
• Regular Board Meeting - June 18, 2013
• Special Board Meeting - June 25, 2013

• Regular Board Meeting ? June 19, 2012 
• Special Board Meeting ? June 26, 2012
• Tentative Board Meeting/Work Session - July 10,2012
• Regular Board Meeting - July 17, 2012
• Regular Board Meeting - August 7, 2012
• Regular Board Meeting - August 21, 2012
• Regular Board Meeting - September 5, 2012 (Wednesday)
• Special Board Meeting - September 11, 2012
• Regular Board Meeting - September 18, 2012
• Regular Board Meeting - October 2, 2012
• Tentative Board Meeting/Work Session - October 9, 2012
• Regular Board Meeting - October 16, 2012
• Regular Board Meeting - November 6, 2012
• Tentative Board Meeting/Work Session - November 13, 2012
• Regular Board Meeting - December 4, 2012
• Special Board Meeting - December 11, 2012
• Regular Board Meeting - December 18, 2012 (if needed)
• Regular Board Meeting - January 15, 2013
• Regular Board Meeting - January 29, 2013
• Regular Board Meeting - February 5, 2013
• Tentative Board Meeting/Work Session
• Regular Board Meeting - February 26, 2013
• Regular Board Meeting - March 5, 2013
• Special Board Meeting - March 12, 2013
• Regular Board Meeting - March 19, 2013
• Regular Board Meeting - April 2, 2013
• Regular Board Meeting - 16, 2013
• Regular Board Meeting - May 7, 2013
• Tentative Board Meeting/Work Session - May 14, 2013
• Regular Board Meeting - May 21, 2013
• Regular Board Meeting - June 4, 2013
• Regular Board Meeting - June 18, 2013
• Special Board Meeting - June 25, 2013

The meeting was adjourned at 9:50 p.m.