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Special Board Meeting
San Leandro USD
September 11, 2012 7:00PM
San Leandro City Council Chambers
835 E. 14th Street
San Leandro, CA

0. CALL TO ORDER/ROLL CALL - 6:00 P.M.
Minutes:

A reception, welcoming new administrators and employees to the District, was held prior to calling the meeting to order. 

The meeting was called to order by President Mack-Rose at 6:00 p.m.  It was noted that all Board members were present.

1. PUBLIC TESTIMONY - CLOSED SESSION ITEMS
Minutes:

There were no public comments regarding the closed session agenda.

2. RECESS INTO CLOSED SESSION - 6:00 P.M.
Minutes:

The Board recessed into closed session at 6:03 p.m.

2.1. Public Employee Performance Evaluation, Title: Superintendent's Evaluation; Government Code 54957Confidential agenda item.
2.2. Public Employee Discipline/Dismissal/Release/Hiring; Government Code Section 54957Confidential agenda item.
2.3. Conference with Labor Negotiator; Government Code Section 54957.6Confidential agenda item.
2.4. Conference with Real Property Negotiator - Property: Government Code Section 54956.8Confidential agenda item.
Quick Summary/Staff Recommendation

 

Property: 13666 E. 14th Street, San Leandro, California
Agency Negotiator: Cindy Cathey, Superintendent; Song Chin-Bendib, Assistant Superintendent Business and Operations; C. John Dominguez, School Site Solutions, Inc.; Philip Henderson, Orbach, Huff & Suarez, LLP
Negotiating Parties: Potential party for negotiated purchase is Girls, Inc.
Under Negotiation: Price and terms of payment for potential purchase.

 

3. RECONVENE TO OPEN SESSION - 7:00 p.m.
Minutes:

The Board reconvened to open session at 7:09 p.m.

3.1. Report on Closed Session ActionConfidential agenda item.
3.2. Pledge of Allegiance
Minutes:

President Mack-Rose led the Pledge of Allegiance to the Flag.

3.3. Approval of Agenda
Actions:
Motion
- Motion made by Carmen Sullivan and a seconded by Lance James.
Vote:
Yes Hermy Almonte.
Yes Carmen Sullivan.
Yes Lance James.
Yes Ron Carey.
Yes Diana Prola.
Yes Mike Katz-Lacabe.
Yes Morgan Mack-Rose.
Quick Summary/Staff Recommendation

Approve the Special Board meeting agenda for September 11, 2012.

3.4. LEGAL STATEMENT
Quick Summary/Staff Recommendation

Members of the audience who wish to address the Board are asked to complete the yellow card available at the entrance and submit it to the Board's Administrative Assistant. Speakers who have completed the card will be called when the item is reached on the agenda or, for non-agenda items, during the Public Testimony. Cards are to be turned in before the item is reached on the agenda. Please note that the meeting is being recorded.

State law prohibits the Board of Education from taking any action on or discussing items that are not on the posted agenda except to A) briefly respond to statements made or questions posed by the public in attendance; B) ask questions for clarification; C) provide a reference to a staff member or other resource for factual information in response to the inquiry; or D) ask a staff member to report back on the matter at the next meeting and/or put it on a future agenda. (Government Code 54954.2(a)).

4. PUBLIC TESTIMONY ON NON-AGENDA ITEMS - 7:05-7:15 p.m.
Minutes:

Carol Delton, on behalf of the San Leandro Teachers' Association (SLTA), addressed the Board regarding the upcoming election.  She commented that the SLTA leadership will be meeting at every school site to gather volunteers to walk precincts and make calls for "No on 32"; "Yes on 30"; and "Yes on Measure L."  She said that October 22 is the deadline to register to vote and urged the Board and the leadership of the District to join together to encourage everyone eligible from the high school to the adult school, to the community to register to vote, stating that she was told that voter turnout in Alameda County in June was 9%, stressing the importance of getting out the vote.  She hoped that registration materials would be made available at all the sites and community events. 

President Mack-Rose stated that registration forms will be available at the Back-to-School Nights and suggested that Principals should include a registration form (if possible,) along with the deadline to register, in their school newsletter.

5. PRESENTATION - 7:15-7:25 p.m.
5.1. Certificate of Commendation
Minutes:

The mission of The Arc of Alameda County is to provide advocacy, support, and education to persons with intellectual and developmental challenges and their families throughout Alameda County. One of the services provided by Arc is First Step Children's Center where caring and qualified staff are trained to provide individualized Activity Based Curriculum for each child that addresses language, cognitive motor skills, gross motor skills, social-emotional needs and self-help skills.  

Syniah Griffin is a very determined girl.  Through her determination, she has learned to walk and talk. Syniah is friendly and humorous. She enjoys singing and loves to sing for the group too.  Some of her favorite songs are "Twinkle Twinkle Little Star," "Baa Baa Black Sheep" and "ABCs." She is a charmer with a sense of humor and is also very determined once she sets her mind on a goal or task. Syniah's progress and personality earned her the award. It is no surprise that Syniah is being recognized for all that she has accomplished.

The Board of Education and Superintendent presented Syniah Griffin with a Certificate of Commendation, recognizing her for being named First Step Student of the Year by The Arc of Alameda County. 

Principal Garry Grotke commended his staff for all of their work overcoming some of the biggest challenges such as learning.   He announced that Madison's third Abilities Awareness Faire is being planned for October, during the school day, where the general ed students get to experience what it is like to learn differently and to complete an everyday task without the use of something they may take for granted like the ability to walk or speak clearly.

Quick Summary/Staff Recommendation

The mission of The Arc of Alameda County is to provide advocacy, support, and education to persons with intellectual and developmental challenges and their families throughout Alameda County. One of the services provided by Arc is First Step Children's Center where caring and qualified staff are trained to provide individualized Activity Based Curriculum for each child that addresses language, cognitive motor skills, gross motor skills, social-emotional needs and self-help skills.  

Syniah Griffin is a very determined girl.  Through her determinaton she has learned to walk and talk. Syniah is friendly and humorous. She enjoys singing and loves to sing for the group too.  Some of her favorite songs are "Twinkle Twinkle Little Star," "Baa Baa Black Sheep" and "ABCs." She is a charmer with a sense of humor and is also very determined once she sets her mind on a goal or task. Syniah's progress and personality earned her the award. It is no surprise that Syniah is being recognized for all that she has accomplished.

The Board of Education and Superintendent will present Syniah Griffin with a Certificate of Commendation, recognizing her for being named First Step Student of the Year by The Arc of Alameda County. 

6. CELEBRATING OUR SCHOOLS - 7:25-7:30 p.m.
6.1. First 5 Summer Pre Kindergarten Program
Minutes:

This past summer, San Leandro Unified School District was the recipient of four First 5 Summer Pre-Kindergarten programs located at Jefferson Elementary School.  The programs served a total of 72 children who had not had previous preschool experience and would be entering our kindergarten classrooms this school year.  Debbie Wong, Assistant Superintendent, Educational Services and Robin Michel, Communications Outreach Specialist, provided highlights of this highly regarded program preparing our young children for kindergarten.  Presentation highlights included:

  • From all aspects, the program was highly successful
  • The families were highly engaged, attending the parent trainings and participating in reading with their child
  • At the conclusion of the 5-week program, all 72 incoming kindergartners from all over the district received First 5 backpacks filled with books and materials for the start of school
  • First 5 was so impressed with how the District ran this program, they may consider giving the District five classes next summer

 

Quick Summary/Staff Recommendation
Goal #1: Educate the Whole Student: Ensure the academic, physical, social and emotional well being of every student This past summer, San Leandro Unified School District was the recipient of 4 First 5 Summer Pre-Kindergarten programs located at Jefferson Elementary School. The programs served a total of 72 children who had not had previous preschool experience and would be entering our kindergarten classrooms this school year. Debbie Wong, Assistant Superintendent, Educational Services and Robin Michel, Communications Outreach Specialist, will provide highlights of this highly regarded program preparing our young children for kindergarten.
7. PRESENTATION - 7:30-7:45 p.m.
7.1. 2011-2012 Unaudited Actuals
Minutes:

Assistant Superintendent for Business & Operations Song Chin-Bendib presented the 2011-2012 Unaudited Actuals. The 2011-2012 Unaudited Actuals includes the documentation of all fiscal transactions of the District and presents the District's financial position for the period July 1, 2011, through June 30, 2012.   It includes detailed summary information for the General Fund and all other Funds in the District including Adult Education, Cafeteria, Deferred Maintenance, Special Reserves, Bonds and Building Fund, Capital Facilities, County (State) School Facilities, Bond Redemption and Self Insurance.  

The 2011-12 Unaudited Actuals Unrestricted General Fund ending fund balance as reported in the Standardized Account Code Structure (SACS) report is $6,840,103 which includes $450,373 of Tier III ending fund balances. Highlights of the difference from the 2011-12 Second Interim projected balances included: 

  • Projected Fund balance at the 2011-12 Second Interim was $1,366,532
  • Today, September 11, 2012, Unaudited Actuals
    • Balance is $1,474,142 (a $107,610 increase from 2nd Interim) that includes Non Prop 20 lottery,  leases & rental income, MAA, and other miscellaneous funds
    • Incorporated a decrease in enrollment (200)/ADA (191), other utility adjustments, and 2013-14 Unfunded COLA 2.5% ($,101,742 per year); however, School Services of California is recommending that school districts budget zero for 2013-14

Assistant Superintendent Chin-Bendib walked the Board through the Unaudited Actuals addressing questions raised by Trustee Prola in an e-mail: 

  1. Why is there such a drop of federal funding in 2012-2013?
  2. What are the total assets for the District?
  3. Why has the cost of communications (primarily telephone expenses) doubled from last year to this year?
  4. Interfund Transfer Out  - Where is this money transferred to and for what?
  5. Expenditures - Enterprise - Why has this increased 417.5% and what is it?
  6. Expenditures - General administration, What accounts for 25.5% increase in this area?
  7. GANN Limit - Why do we have Community Redevelopment Funds in the GANN Limit?

The Board expressed their gratitude for the explanations of the changes and asked clarifying questions regarding the reconciliation of vacancies and SERP, COLA for 2013/14, and the 2013/14 sunset of K-3 Class Size Reduction, which were addressed by staff. 

Quick Summary/Staff Recommendation

Goal #2: Ensure Financial Stability and Efficiency of the District

Assistant Superintendent for Business & Operations Song Chin-Bendib will present the 2011-2012 Unaudited Actuals. 

8. ACTION ITEMS
8.1. Approval of Action Items
Quick Summary/Staff Recommendation

These items are presented for action at this time.  Some may have been reviewed at a previous meeting.

9. Business and Operations
9.1. 2011-2012 Unaudited Actuals For All The Funds
Fiscal Impact
The 2011-12 Unaudited Actuals Unrestricted General Fund ending fund balance is $6,840,103 which includes $450,373 of Tier III ending fund balances. Other Fund Ending Balances are reported in the Standardized Account Code Structure reports.
TO:
Cindy M. Cathey, Superintendent
 
Actions:
Motion
- Motion made by Diana Prola and a seconded by Mike Katz-Lacabe.
Vote:
Yes Hermy Almonte.
Yes Carmen Sullivan.
Yes Lance James.
Yes Ron Carey.
Yes Diana Prola.
Yes Mike Katz-Lacabe.
Yes Morgan Mack-Rose.
Quick Summary/Staff Recommendation
Approve the 2011-2012 Unaudited Actuals for all the funds.
Board Committee
Board Finance Committee: September 4, 2012
Policy/Code
Education Code 42120-42127
Background Information
The 2011-2012 Unaudited Actuals includes the documentation of all fiscal transactions of the District and presents the District?s financial position for the period July 1, 2011, through June 30, 2012. It includes detailed summary information for the General Fund and all other Funds in the District including Adult Education, Cafeteria, Deferred Maintenance, Special Reserves, Bonds and Building Fund, Capital Facilities, County (State) School Facilities, Bond Redemption and Self Insurance. The 2011-12 Unaudited Actuals documents the beginning fund balances of all funds; the totals of all received revenues; the totals of all expenditures and the ending fund balances of all funds. The ending fund balances of the 2011-12 Unaudited Actuals become the beginning fund balances of 2012-13. The 2011-12 Unaudited Actuals Unrestricted General Fund ending fund balance as reported in the Standardized Account Code Structure (SACS) report is $6,840,103 which includes $450,373 of Tier III ending fund balances. Details for the difference from the 2011-12 Second Interim projected balances will be part of the presentation to the Board.
FROM:
Song Chin-Bendib, Assistant Superintendent, Business & Operations
10. PRESENTATION - 7:45-8:30 p.m.
10.1. Student Achievement Data Report Part I: Standardized Testing and Reporting (STAR) and District Mathematics Plan
Minutes:

Goal #1: Educate the Whole Student: Ensure the academic, physical, social and emotional well being of every student  

Daniel Chaja, Assistant Director of Research and Program Evaluation, presented the student achievement results from our Standardized Testing and Reporting (STAR) California Standards Test (CST) that were administered in Spring 2012.  The presentation included: District level and school specific results for English Language Arts, Mathematics, Science, and History/Social Science.  The presentation showed the STAR results by race/ethnicity and English learners. The presentation concluded with a discussion of next steps in response to the data by Debbie Wong, Assistant Superintendent of Educational Services, Mike Walbridge, Director of Curriculum and Instruction, and Daniel Chaja.  Highlights of the presentation included:

  • District-wide CST results show that SLUSD went up in three areas:
    • ELA Percent Proficient & Advanced Increased by 3.2%
    • Math Percent Proficient or Advanced Increased by 1.0%; despite the massive math training for all teachers, we made only minimal growth in math
    • Science End-of Course (EOC) Percent Proficient or Advanced Increased by 2.0%
  • SLUSD went down in two areas:
    • History Percent Proficient or Advanced Decreased by 2.7%
    • Grade-Level Science Percent Proficient or Advanced Decreased by 3.8%
  • School by school comparisons require more than one year data
  • ELA has been our emphasis in recent years, with math being our secondary emphasis
  • Compared to similar districts we are making steady progress
  • Compared to similar districts we are not moving as fast as we should be
  • Math change in % Proficient and Advanced is less consistent across levels and there is a major decline after 5th grade
  • The Focus is Quality and Interventional Implementation
    • New this year - Behavioral Tier Intervention
    • New reading assessment system at the elementary level
    • Tier I: Improve Core Instruction
      • Implement Professional Learning Communities (PLC) approach
    • Tier 2 & 3: Strengthen Strategic & Intensive Instruction
    • Improve Mathematics Instruction
      • Participate in newly formed Teacher & Leader ACOE Math Consortium
      • Implement secondary math PLCs
      • Implement mandatory during the school year secondary math intervention when students start to fail after school and Saturdays
      • Continue Math training with Phil Gonsalves & Drew Kravin
      • Provide 1 Math coach to focus on middle school math; 1 coach to focus on high school math
      • Develop elementary math strategic intervention system

The Board thanked staff for the very informative presentation and expressed their disappointment and concern regarding the results particularly in Math:

  • I am very disappointed as an educator and board member that we are stuck in a system that requires us to test our teachers and students on one test a year
  • Are the District's innovations providing the foundation to improve these test scores?
  • Are companion classes at the secondary level working; Is there any data on how the students did this year compared to last year?
  • Better to teach teachers how to teach reading in the content areas
  • Happy to see the 1% increase in Math; however, hoped for a greater gain
  • There is a huge decrease in high school math from the elementary level
  • What do we need to do is address the reason for schools "spiking upward and downward from year to year"
  • Why we can't implement pacing guides in a timely manner at all levels
  • Teachers need to show their passion which will keep the students engaged
  • How do the socioeconomic factors impact test scores?
  • Is the data we are using really enlightening us on how our students are doing
  • Would like to have a less formal session with the stakeholders (teachers, community, and District administrative staff) and look at a better way to approach testing
  • I would be interested in seeing attendance data at the secondary level
Quick Summary/Staff Recommendation
Goal #1: Educate the Whole Student: Ensure the academic, physical, social and emotional well being of every student Daniel Chaja, Assistant Director of Research and Program Evaluation, will present the student achievement results from our Standardized Testing and Reporting (STAR) California Standards Test (CST) that were administered in Spring 2012. The presentation will include: District level and school specific results for English Language Arts, Mathematics, Science, and History/Social Science. The presentation will show the STAR results by race/ethnicity and English learners. The presentation will conclude with a discussion of next steps in response to the data by Debbie Wong, Assistant Superintendent of Educational Services, Mike Walbridge, Director of Curriculum and Instruction, and Daniel Chaja.
11. REPORTS - 8:30-8:45 p.m.
11.1. Correspondence
Minutes:

Trustee Sullivan reported receipt of the following emails between August 20, 2012, and September 11, 2012.  From: Robin Michel regarding "An Evening Among the Stars-Support SLUSD Music Students," "SLUSD Announces Hiring of a new Energy Education Specialist as part of cost savings measure," "SL Swim Center Groundbreaking a splashless success," and "Please Join Us on Wednesday, September 26 for Career Tech Education Ribbon Cutting"; from Ebado Ismail regarding "August/September 2012 Bancroft Banner Newsletter"; from Veronica Sanchez regarding two issues of the "Garfield Newsletter"; from Reh-Lin Chen regarding "First Day of School Bancroft/136th Signal"; from SLED regarding "SLED Annual Meeting and Film Screening," "Eat Out for Education - September 5," and "Special Community Screening of "American Teacher", October 3, at 6:30 p.m.; from Sheila Jordan regarding "You're Invited: 2012 Teacher of the Year Awards Ceremony"; from Donna McBride regarding "Wilson Parent Bulletin"; from Jeni Engler regarding "Concern about the Primary Play Structure at Monroe"; from Girls Inc. regarding "Women of Taste Event: Saturday, September 29, 2012"; from The Broadmoor Beacon regarding "Sept/October Newsletter"; and from Maria Carvalho regarding "Lincoln September Newsletter.

11.2. Union Representative Reports
Minutes:

None

11.3. Superintendent Report
Minutes:

Superintendent Cindy Cathey reported that opening of school went smoothly.  She appreciated that some of the Board members were able to visit the sites and encouraged them to continue to do so. She noted that one of the challenges the District faces is the decline in enrollment, reporting that currently the District is down approximately 230 students (about 100 of those at the elementary level.) She commended Assistant Superintendent Debbie Wong, the elementary principals, their office staff, and the department of Student Support Services for their extraordinary hard and stressful work of balancing classes. While it is hard to know the cause, she said that this will have a huge impact on our ADA and funding for next year.  
 

She reminded the Board that Back to School Night for the high school and Lincoln will be this Thursday, September 13, the middle schools will be September 20 and the elementary schools will be September 27. 

12. BOARD COMMITTEE REPORTS - 8:45-8:50 p.m.
12.1. Finance
Minutes:

President Mack-Rose reported that the Finance Committee met on September 4, 2012 and discussed the 2011-2012 Unaudited Actuals. 

13. BOARD REPRESENTATIVE REPORTS - 8:50-8:55 p.m.
13.1. Eden Area Regional Occupational Program (ROP)
Minutes:

Trustee Almonte reported that the Eden Area Regional Occupational Program Governing Board met on September 6, 2012, and approved the minutes of the regular Governing Board meeting on August 2, 2012, Bill Warrants, Personnel Action items, contract with the DSP Training Proctor for the 2012-2013 school year, MOU with Associated Builders and Contractors for the 2012-2013 school year, Superintendent' Evaluation timeline, Eden Area ROP Organizational Chart and the 2011-2012 Unaudited Actual Income and Expenditure Report. 

14. CONSENT ITEMS - 8:55 - 9:10 p.m.
14.1. Approval of Consent Items
Minutes:

The following items were pulled from the Consent Calendar:

  • 16c - Resolution #12-54 Special Exemptions Act Resolution Proposition 32 (James)
  • 16e - Restoration of Winter and Spring Sports for San Leandro High School for the 2012-2013 School year (Prola)
  • 18c - Memorandum of Understanding Between San Leandro Unified School District and TeachBar Tutorial Services at the SLHS ASSETS Program for the 2012-2013 School Year (Prola)

With those exceptions, the Consent Calendar was approved as amended.

Actions:
Motion
- Motion made by Mike Katz-Lacabe and a seconded by Carmen Sullivan.
Vote:
Yes Hermy Almonte.
Yes Carmen Sullivan.
Yes Lance James.
Yes Ron Carey.
Yes Diana Prola.
Yes Mike Katz-Lacabe.
Yes Morgan Mack-Rose.
Quick Summary/Staff Recommendation
These items are considered routine and may be enacted by a single motion. At the request of any member of the Board, any item on the consent agenda shall be removed and given individual consideration for action as a regular agenda item.
15. General Services
15.1. Approval of Minutes - August 7, 2012
Attachments:
August 7, 2012, Minutes
15.2. Approval of Minutes - August 21, 2012
Attachments:
August 21, 2012, Minutes
15.3. Resolution #12-54 Special Exemptions Act Resolution Proposition 32
Fiscal Impact
No cost to the general fund.
TO:
Board of Education
 
Minutes:

Trustee James thanked staff for placing this Resolution on the agenda, reiterating how important it is to show support for "all voices to be heard."  

It was noted that by adopting Resolution $#12-54, the Board was not supporting the Special Exemptions Act, but rather urging the voters to vote "no" on Proposition 32 in the November 2012 election.

Actions:
Motion
- Motion made by Lance James and a seconded by Diana Prola.
Vote:
Yes Hermy Almonte.
Yes Carmen Sullivan.
Yes Lance James.
Yes Ron Carey.
Yes Diana Prola.
Yes Mike Katz-Lacabe.
Yes Morgan Mack-Rose.
Quick Summary/Staff Recommendation

Adopt Resolution #12-54 Special Exemptions Act Resolution Proposition 32.

Board Committee

Non Applicable

Policy/Code
Non Applicable
Background Information
Proposition 32, the "Special Interest Money" Initiative, is on the November 6, 2012, ballot in California as an initiated state statute. The initiative is designed to limit teachers and educational leaders from having a political voice in advocating for schools, students, and the profession. The Board of Education will consider adopting Resolution # 12-54 opposing Proposition 32.
FROM:
Cindy M. Cathey, Superintendent
Attachments:
Special Exemptions Act Resolution Proposition 32
15.4. Resolution #12-55- Native American Day
TO:
Board of Education
 
Quick Summary/Staff Recommendation

Adopt Resolution #12-55 declaring Friday, September 28,2012, as Native American Day.

Policy/Code
Education Code 37220.7
Background Information

On December 15, 2009, the Board of Education declared the last Friday of September of each school year as Native American Day. Aligning with our racial equity work, this resolution seeks to acknowledge the sufferings of Indigenous people as well as their important contributions to our world. It seems fitting that a school district such as San Leandro Unified School District (SLUSD) should recognize indigenous people in a small way. SLUSD has become a leader for its work on Equity for all ethnic and racial groups. In addition, the demographics of our city have changed in recent years, so that San Leandro is now one of the most diverse cities of its size in the state. Recognizing Native American Day would empower our community to be an instrument of positive social change, work to expel stereotypes and promote new understandings about indigenous peoples in the greater Bay Area. Such recognition by the schools would help affirm the continuation of tribal societies and their values, educate the student body and the public on the necessity of Native wisdom for human survival, and stress the symbiotic nature of all peoples with the environment in a time when that essential relationship is endangered. Schools will be encouraged to select and use appropriate materials for classroom educational opportunities. The attached resolution seeks to declare September 28, 2012, as Native American Day.

FROM:
Cindy M. Cathey, Superintendent
Attachments:
Resolution #12-55 Native American Day
15.5. Restoration of Winter and Spring Sports for San Leandro High School for the 2012-2013 School Year
Fiscal Impact

$160,000 from savings from the District's Legal Budget Allocation

TO:
Board of Education
 
Minutes:

At the request of Trustee Prola, Superintendent Cathey read the list of athletic activities for Winter and Spring: 

  • Winter Sports: Boys/Girls Soccer, Boys/Girls Wrestling and Boys/Girls Basketball
  • Spring Sports: Co-ed Badminton, Baseball, softball, boys golf, boys tennis, boys volleyball, Co-ed swimming, and Co-ed track and field.

Trustee Prola commented that while she was not suggesting that the District cut all sports, she was concerned about how the District would pay for the number of sports we offer.  She said that she spoke with a few neighboring districts regarding their sports program and Newark Unified has made no cuts to their program; however, they cut 15% from their budget and their Boosters supply $30,000/year to support this program; Fremont Unified has reduced their sports program to 10 sports (five for boys and five for girls); and Mount Diablo has cancelled their entire sports program.

Superintendent Cathey explained that the District was recently informed by the league commissioner of his concern of the lack of winter and spring sports, citing that not knowing whether or not we have winter and spring sports until after November was too late, as this would not allow time for other schools to replace the games that they would have had against SLHS, it would have a very negative impact on the Western Alameda County Conference (WACC) schools, and would prevent other schools from having a full athletic program for their student athletes. Given the impact to our students and on the eleven other schools, staff was recommending restoring the winter and spring sports programs for the 2012-2013 school year at San Leandro High School. 

During the discussion it was noted that the District was using monies to fund the athletic program from savings from legal fees,  adding that with all the improvements being made to the fields at the high school and the new sports facility, the voters would not be very happy with District should we decide to eliminate sports. It was also noted that in the past two years cuts have been made to the athletic budget; however, the program does receive donations from the Boosters' Club (approximately $10,0000-$15,000), Sports Foundation and team fundraising.

Actions:
Motion
- Motion made by Lance James and a seconded by Mike Katz-Lacabe.
Vote:
Yes Hermy Almonte.
Yes Carmen Sullivan.
Yes Lance James.
Yes Ron Carey.
Abstain Diana Prola.
Yes Mike Katz-Lacabe.
Yes Morgan Mack-Rose.
Quick Summary/Staff Recommendation

Restore Winter and Spring Sports Programs for San Leandro High School for the 2012-2013 school year.

Board Committee
Non Applicable
Background Information

In spite of drastic budget cuts to public education from the State of California over the past five years which have significantly impacted programs and services to students, the Board of Education approved the restoration of San Leandro High School Fall sports program only for the 2012-2013 school year.  Recently, the District was informed by the league commissioner of his concerns regarding the lack of winter and spring sports.  He cited that not knowing whether or not we will have winter and spring sports until after November is too late.  This late date will not allow time for other schools to replace the games that they would have had against SLHS.  This will have a very negative impact on the Western Alameda County Conference (WACC) schools and prevent other schools from having a full athletic program for their student-athletes.  This would also make it very difficult for the other eleven league schools to offer a full program and/or fill the gaps in their schedule.  Playoffs among other things important to an athletic programs  will also be impacted. 

Given the impact on our students and on eleven other schools, staff is recommending than the Board take action to restore the winter and spring sports programs for the 2012-2013 school year at San Leandro High School. The funds to restore the athletic program can come from savings incurred in the legal budget over the past several years.   

FROM:
Cindy M. Cathey, Superintendent
16. Human Resources
16.1. Certificated Personnel
Attachments:
Certificated Personnel Report
16.2. Classified Personnel Report
Attachments:
Classified Personnel Report
16.3. Student Teaching Agreement
Fiscal Impact
There is no fiscal impact to the General Fund.
TO:
Cindy M. Cathey, Superintendent
 
Quick Summary/Staff Recommendation

Approve the student teaching agreement with Mills College.

Board Committee
Not applicable
Background Information

The District maintains student teaching agreements with colleges and universities throughout the Bay Area and State. Many student teaching agreements are approved annually with each college/university. Approval is requested for student teaching agreement with Mills College for August 28, 2012 to August 28, 2013.

FROM:
John Thompson, Ed.D. Senior Director II-Human Resources
Attachments:
Student Teaching Agreement with Mills College
16.4. Contract with OfficeTeam to provide Administrative Support in the Human Resources Department
Fiscal Impact
The cost will be paid by the General Fund
TO:
Cindy M. Cathey, Superintendent
 
Quick Summary/Staff Recommendation
Approve contract with OfficeTeam to provide administrative support in the Human Resources Department.
Background Information
Additional support is needed in the Human Resources Department due to a change in personnel at a critical time of the school year and due to an unusual amount of employment activity (processing new hire paperwork, filling vacant positions; etc.). This support will help ensure the following: that there is a continuity of service provided by this department; that our substitute system is effectively managed; and that payroll and evaluation deadlines are met. This additional support is needed, at minimum, through September 14 and possibly through October 12. The hourly rate for this support is $28.62 per hour with an estimated total cost of $2,000 - $6,000.
FROM:
John Thompson, Senior Director II, Human Resources
17. Educational Services
17.1. Contracted Services Agreement Between San Leandro Unified School District and Decisiones Family Services for Academic and Socio-Emotional Support for the ACE Program at Lincoln High School for the 2012-2013 School Year
Fiscal Impact
No impact to the General Fund; $23,000 from the Lincoln 21st Century Family Literacy Funds.
TO:
Cindy M. Cathey, Superintendent
 
Quick Summary/Staff Recommendation
Approve the Contracted Services Agreement Between San Leandro Unified School District and Decisiones Family Services for Academic and Socio-Emotional Support for the ACE Program at Lincoln High School for the 2012-2013 School Year
Background Information

In an effort to provide additional support for ACE students and their families, Principal Alex Harp would like to contract services with Decisiones Family Services to provide regular academic and socio-emotional support for students who have not succeeded in the traditional high school setting.  Victor Diaz, Executive Director of Decisiones Family Services proposes the following services throughout the school year:

  1. Conduct individual counseling sessions with students
  2. Conduct meetings with students and their parents to discuss goals and objectives
  3. Conduct monthly meetings with parents
  4. Track students' progress
  5. Meet with staff and administrators to discuss students needs and progress
  6. Provide students with motivational guest speakers

Refer to the attached contract agreement for additional information.

FROM:
Debbie Wong, Assistant Superintendent, Educational Services
Attachments:
Decisiones contract
17.2. Memorandum of Understanding Between San Leandro Unified School District and Alameda County Office of Education for Project EAT at Washington Elementary School for the 2012-2013 School Year
TO:
Cindy M. Cathey, Superintendent
 
Quick Summary/Staff Recommendation
Approve the Memorandum of Understanding Between San Leandro Unified School District and Alameda County Office of Education for Project EAT at Washington Elementary School for the 2012-2013 School Year
Policy/Code
BP 5030 Student Wellness
Background Information
The Alameda County Office of Education (ACOE) operates Project EAT, which facilitates healthy changes within the school sites and system. Through the ACOE grant, the District has participated for two years, and is proposing to enter into a Memorandum of Understanding with ACOE for this school year to implement Project EAT at Washington Elementary School. The program is designed to promote increased consumption of fruits and vegetables and increase physical activity among students. The program is aligned to state academic standards and he provides professional development, coaching, consumable and non-consumable materials for teachers. Project EAT works in collaboration with the District's Child Nutrition Services Department and Educational Services Department to create crossover programs that encourage students to eat new and colorful fruits and vegetables and fuel their academic curiosity. A project funded garden staff person plans nutrition/garden days for families and works with staff and students to implement monthly garden and nutrition activities. Many of the activities are integrated into the core reading program. The specific areas of responsibility are outlined in the attached Memorandum of Understanding.
FROM:
Debbie Wong, Assistant Superintendent, Educational Services
Attachments:
Project EAT
17.3. Memorandum of Understanding Between San Leandro Unified School District and TeachBar Tutorial Services at the SLHS ASSETS Program for the 2012-2013 School Year
Fiscal Impact
No cost to the General Fund; $17,546 from ASSETs grant
TO:
Cindy M. Cathey, Superintendent
 
Minutes:

In response to Trustee Prola, Assistant Superintendent Debbie Wong stated that the Memorandum of Understanding with TeacherBar that was approved at the August 21 Board meeting was for GEAR UP and this contract was for the San Leandro High School ASSETS Program. 

Actions:
Motion
- Motion made by Diana Prola and a seconded by Mike Katz-Lacabe.
Vote:
Yes Hermy Almonte.
Yes Carmen Sullivan.
Yes Lance James.
Yes Ron Carey.
Yes Diana Prola.
Yes Mike Katz-Lacabe.
Yes Morgan Mack-Rose.
Quick Summary/Staff Recommendation
Approve the Memorandum of Understanding Between the San Leandro Unified School District and TeachBar Tutorial Services for the 2012-2013 school year at San Leandro High School.
Policy/Code
Board Policy 5123 Promotion/Acceleration/Intervention/Retention
Background Information
As part of the grant application for 21st Century ASSETS funding, SLUSD indicated that it would "include partners with proven success at maintaining a high level of student engagement." In particular, the program plan included providing a team of academic tutors made up of students enrolled in college level tutor training programs. TeachBar's continued employment of junior and senior college students with subject matter competence with a multitude of strategies to explain challenging concepts more than fits this program goal. In order to conserve grant resources, TeachBar will implement its tutoring program and test preparation services for the first half of the 12-13 school year so that the District can ensure that attendance and academic goals are met. If those goals are met, the District will consider expanding the proposed MOU through the remainder of the 12-13 school year via an addendum to the proposed MOU. TeachBar will implement its tutoring program and test preparation classes for the 12-13 school year through January 31, 2013, providing the following services: 1) Three tutors Monday through Thursday from 3pm until 6pm. The tutors will provide one-on-one tutoring or small group tutoring in the main campus library where an average of 200 students/day are present. 2) The tutors will assess the needs of the after school program participants and establish test preparation and/or subject specific classes. Specific attention will be given to students needing assistance in Geometry and Algebra while continuing to focus on all subject areas. 3) The tutors will teach the classes between 4 and 6pm. Classes will comprise of a minimum of 20 students. TeachBar will create relevant classes and recruit participants for the program. The estimated cost of TeachBar's services is $17,546. The cost for their services is $27.85/hour. The contract runs through January 2013.
FROM:
Debbie Wong, Assistant Superintedent, Educational Services
Attachments:
TeachBar SLHS Assets
17.4. Memorandum of Understanding between the San Leandro Unified School District and the San Leandro Boys & Girls Club.
Fiscal Impact
$9,450 from Special Education Resource 6500.
TO:
Cindy M. Cathey, Superintendent
 
Quick Summary/Staff Recommendation

Approve the Memorandum of Understanding between the San Leandro Unified School District and the San Leandro Boys & Girls Club for the 2012-2013 school year at Monroe School.

Policy/Code
Board Policy 5123 Promotion/Acceleration/Intervention/Retention
Background Information
In 2011-2012, the District entered into a similar MOU with the Boys and Girls Club of San Leandro in order to jointly operate an after school (ASES) "Students with Special Needs" program as part of the Monroe ASES Program. Last year the program was implemented from April-June as a pilot program. For the 12-13 school year, the District and Club intend to implement and operate jointly the Students with Special Needs" Program at the Monroe ASES Program for the full school year. The Club will employ and administratively supervise all "Students with Special Needs" Program staff. The program staff will be on campus 3.5 hours each day from 2:30-6pm. The District will provide funding for the "Students with Special Needs" Program at Monroe ASES in the amount of $15/hour. This amount covers one staff working 3.5 hours each day and supply costs. The estimated cost for the 12-13 school year is $9,450. The District will provide the funding from Resource 6500 in Special Education.
FROM:
Debbie Wong, Assistant Superintendent, Educational Services
Attachments:
Boys Girls Club Monroe
17.5. Interdistrict Agreement for Special Education Services for 2012-2014
Fiscal Impact
Up to approximately $27,000 for each school year (2012-13 and 2013-14) from Special Education Budget
TO:
Cindy M. Cathey, Superintendent
 
Quick Summary/Staff Recommendation
Approve the Interdistrict Agreement for Special Education Services for 2012-2014
Background Information
Two special education students recently moved into our district, and the family was approved to continue their education in their previous district. This interdistrict agreement is a partnership to support the students' non medi-cal mental health services. The cost for the district is approximately $27,000 for each of the two years. This confidential agreement was reached between both districts and the Office of Civil Rights.
FROM:
Debbie Wong, Assistant Superintendent, Educational Services
Attachments:
Special Education Interdistrict Agreement
17.6. Memorandum of Understanding Between San Leandro Unified School District and Girls Incorporated of Alameda County for Mental Health Services for Garfield, Jefferson, Roosevelt, Washington, Bancroft, Muir, Lincoln High School and San Leandro High School-FTK Campus for the 2012-2013 School Year
Fiscal Impact

None to the General Fund; $28,000 from school site EIA funds, special education funds, and Alameda County Behavioral Health Care Services Grant

  • Roosevelt, Jefferson, Garfield, Washington, Bancroft, Muir: $2,000 each school from site EIA budget
  • SLHS-FTK: $4,000 from Special Education budget
  • Washington, Bancroft, Muir, SLHS-FTK: $2,000 from ACHCSA grant
  • Lincoln: $4,000 from ACHCSA grant

 

TO:
Cindy M. Cathey, Superintendent
 
Quick Summary/Staff Recommendation

Approve the Memorandum of Understanding Between San Leandro Unified School District and Girls Incorporated of Alameda County for Mental Health Services for Garfield, Jefferson, Roosevelt, Washington, Bancroft, Muir, Lincoln High School and San Leandro High School-FTK Campus for the 2012-2013 School Year.

Background Information

As part of preparing for the opening of the Office of Student and Family Wellness this month, this office will be coordinating and managing all behavioral health services district-wide, including the mental health services with Girls Incorporated.  As we strive to provide behavioral health support for all sites from a variety of community based organizations, we are also proposing to utilize Girls Inc. mental health services in two ways:

  • Direct clinical mental health services: Garfield, Jefferson, Roosevelt, Washington, Bancroft, Muir, SLHS-FTK Campus
  • Prevention Services, case management, and on site coordination of services utilizing our Coordination of Services Team (COST) referral process: Washington, Bancroft, Muir, SLHS-FTK and Lincoln

In partnership with Alameda County Behavioral Health Care Services, they are providing funding for some mental health consultation, prevention, and early intervention services for the district in order to serve more schools and focus more on "prevention" strategies.

The attached Memorandum of Understanding provides detailed information of the services proposed.

FROM:
Debbie Wong, Assistant Superintendent, Educational Services
Attachments:
Slusd-Girls Inc MOU
17.7. 2012-2013 Non-Public School/Agency Contracts
Fiscal Impact
$639,954.80 - Special Education funds.
TO:
Cindy M. Cathey, Superintendent
 
Quick Summary/Staff Recommendation

Approve new non-public school placement contracts for the school year 2012-2013.

Board Committee
Not Applicable
Policy/Code
Education Code: 56365(a) Education Code: 56361(3) Education Code: 56366
Background Information

New non-public school placement contracts for the school year 2012-2013.

Student # DOB Cost Location
# 1 01/09/04

$33,231.00

Seneca Family of Agencies
# 2 08/11/00

$34,026.00

Seneca Family of Agencies
# 3 04/13/95

$34,185.00

Seneca Family of Agencies
# 4 03/03/96

$35,551.50

Seneca Family of Agencies
# 5 01/27/01

$34,026.00

Seneca Family of Agencies
# 6 01/07/96

$39,100.00

Fred Finch Youth Center
# 7 06/27/06

$71,475.50

Morgan Autism Center
# 8 12/28/05

$36,244.00

Lincoln Child Center 
# 9 2/9/93

$66,940.50

Spectrum Center, Inc.
# 10 12/3/03

$60,919.80

Spectrum Center, Inc.
# 11 06/05/96

$47,764.50

Spectrum Center, Inc.
# 12 12/9/90

$41,950.00 

Spectrum Center, Inc.
# 13 3/13/95

$65,571.00

Spectrum Center, Inc.
# 14 1/23/97

$38,970.00

Spectrum Center, Inc.
Total  

$639,954.80

 

 

FROM:
Debbie Wong, Assistant Superintendent, Educational Services
Attachments:
Seneca Family of Agencies
Fred Finch Youth Center
Morgan Autism Center
Lincoln Child Center
Spectrum Center, Inc.
18. Business and Operations
18.1. Renew contract with Accountemps for temporary assistance in the Accounts Payable department
Fiscal Impact
The total estimated cost is $8,992 to be paid by the General Fund.
TO:
Cindy M. Cathey, Superintendent
 
Quick Summary/Staff Recommendation
Approve renewal of the contract with Accountemps for temporary assistance in the Accounts Payable department.
Background Information
The Business Services Department required assistance beginning March, 2010, when the Accounts Payable District employee went on leave for an extended time period. The District had contracted with Accountemps to provide temporary replacement until the permanent employee returned back to her position. At the completion of the employee's leave period the permanent employee elected to retire as of June 30, 2012. The District continued to use the Accountemp?s services during this time period. The process for filling the position permanently is currently underway and is expected to be completed by the end of October, 2012. But due to the fact that the .50 FTE Accounts Payable position is still vacant, it is necessary to continue to use the services of Accountemps until the position is permanently filled. The estimated cost from July 1, 2012 through October 31, 2012 is $8,992. The cost will be offset by the salary budgeted for the permanent position.
FROM:
Song Chin-Bendib, Assistant Superintendent, Business & Operations
18.2. Resolution #12-56, 2011-2012 GANN Limit
TO:
Cindy M. Cathey, Superintendent
 
Quick Summary/Staff Recommendation
Adopt Resolution #12-56, 2011-2012 Gann Limit.
Policy/Code
State of California Constitution Article XIII-B
Background Information
In November of 1979, the California electorate adopted Proposition 4, commonly called the Gann Amendment, which added Article XIII-B to the California Constitution. The set of provisions of that article established maximum tax appropriation limitations, commonly called ?Gann Limits,? for public agencies, including school districts. The District must establish a revised Gann Limit report each fiscal year in accordance with the provisions of this article and applicable statutory law. Attached is the Gann Limit for the San Leandro Unified School District.
FROM:
Song Chin-Bendib, Assistant Superintendent, Business & Operations
Attachments:
Resolution 12-56 GANN Limit
Gann Limit - Calculations
18.3. Resolution #12-57 Authorizing San Leandro Unified School District to Borrow from Alameda County Treasury for Fiscal Year 2012-2013 in the amount Not to Exceed $5,000,000
Fiscal Impact
The total cost of $15,900 will be paid out of Unrestricted General Fund.
TO:
Cindy M. Cathey, Superintendent
 
Quick Summary/Staff Recommendation
Adopt Resolution #12-57 for 2012-13 Fiscal Year authorizing the District to borrow from Alameda County Treasury for a maximum amount of $5,000,000.
Policy/Code
California Government Code Section 42620.
Background Information
Article XVI, Section 6, of the California Constitution and Education Code Section 42620 permits school districts to borrow from the County Treasury, when there is not sufficient cash available to pay its obligations for current operating requirements lawfully incurred in the fiscal year. The State of California has not only been cutting its funding to school districts drastically, but has also been deferring its cash apportionments to school districts since 2008-2009. The State is continuing to defer its ?deferred payments? in 2012-2013 causing school districts like the San Leandro Unified School District (?District?) to receive only 46.02% of cash in relation to its apportionments or entitlements. San Leandro Unified School district?s 2012-13 Adopted Budget cash flow projections indicate that the district will start having a negative cash flow as early as October 2012. Business Services therefore recommends that the Board adopt a resolution to borrow cash from the Country Treasury for at least $5,000,000 to be able to pay its obligations during the 2012-13 fiscal year. The General Fund will repay the loan with interest designated by the County Treasurer. Borrowing from the County Treasury is much less expensive than issuing a TRAN. Staff will continue to assess and monitor the District?s cash flow vigilantly. Staff therefore recommends that the Board adopt a resolution to borrow funds in an amount not to exceed $5,000,000 from Alameda County Treasury for fiscal year 2012-13; The cost of issuance and all related costs will be an estimated interest of 0.477% (estimated to be $15,900 from October through May).
FROM:
Song Chin-Bendib, Assistant Superintendent, Business & Operations
Attachments:
Resolution #12-57
18.4. Consultant Contract with Silver Star Associates For Diane Dragone to Implement the Marketing and Revenue Generating Efforts for the Arts Education Center
Fiscal Impact
The total cost is $10,000 to be paid from the rental revenue of the theater at the Arts Education Center.
TO:
Cindy M. Cathey, Superintendent
 
Quick Summary/Staff Recommendation
Approve the Consultant Contract with Silver Star Associates for Diane Dragone to continue to implement the marketing and revenue generating efforts for the Arts Education Center.
Board Committee
Finance Committee Meeting: September 4, 2012
Background Information
In April of 2011, the District opened the Arts Education Center with its 550 seat theater. The San Leandro Education Foundation made a generous commitment to the district to fund the 50% Theater Supervisor position. The Theater Supervisor was hired in May 2011, to manage all aspects of the theater. It is extremely clear that managing the theater is far more than a part time position. While the current supervisor manages the theater, he has also taken on the task of marketing the theater to generate more rental business. The goal is for the theater to be self-sustaining and for the theater supervisor position to be a full-time position. As the theater has become busier over time, it has become clear that in order to ensure that the theater is self-sustaining, an investment must be made to promote the theater for a variety of rental venues. At the January 10, 2012 Board meeting, the Board approved funding $10,000 of the Theater supervisor position in order to free up San Leandro Education Foundation (SLED) funds so that SLED could fund the marketing consultant. Diane Dragone, the proprietor of Silver Star Associates, was hired as the marketing consultant whose sole purpose is to market and promote the rental of the theater. The Board approved the contract with Silver Star Associates on May 15, 2012. The hourly rate is $30.00/hr. The duties of this consultant are attached. Since the beginning of this contract in May 2012, the projected revenue for the Arts Education Center has started to rise dramatically. Projected revenue for the current fiscal year has already quadrupled that of last fiscal year. The marketing consultant?s efforts have resulted directly in bookings of the theater and have also generated much interest of local arts organizations to bring their programming to our theater in the future. The Marketing consultant was also instrumental in the procurement of a ticketing system at a lower fee. The ticketing system will also be an incredible marketing tool for the theater. The district is seeking to continue the contract for Diane Dragone, the proprietor of Silver Star Associates, as the marketing consultant. The cost of the marketing position which is an amount not to exceed $10,000 will be funded by theater revenue. The hourly rate will continue as $30.00/hr.
FROM:
Song Chin-Bendib, Assistant Superintendent, Business & Operations
Attachments:
Consultant Contract - AEC
Job Description
18.5. Contracts for amounts $5,000 or less for fiscal year 2012-2013.
Fiscal Impact
None, but each contract will be funded based on its budget source requested.
TO:
Cindy M. Cathey, Superintendent
 
Quick Summary/Staff Recommendation
Approve contracts on the attached spreadsheet which are for amounts $5,000 or less for fiscal year 2012-2013.
Board Committee
Finance Committee on June 20, 2011
Background Information
Attached is the summary spreadsheet for all contracts $5,000 or less for fiscal year 2012-13. The spreadsheet will be provided to the Board at every board meeting if there are any contracts falling under this category. Detailed contract information will not be part of the Board packet but will be available for questions or inspection upon request. For accounting purposes, each contract still requires submission of a requisition for approval by site administrator. All contracts require two signatures - Initiating Administrator and the Chief Business Officer or a Cabinet member.
FROM:
Song Chin-Bendib, Assistant Superintendent, Business & Operations
Attachments:
Contracts $5,000 or Less
19. Facilities and Construction
19.1. Contract with School Site Solutions, Inc. to Provide Temporary Support for Bond Projects
Fiscal Impact
Amount is Not to exceed $18,000 plus reimbursement for out-of-pocket expenses for hotel and 50% of gasoline.
TO:
Cindy M. Cathey, Superintendent
 
Quick Summary/Staff Recommendation
Approve contract with School Site Solutions, Inc. to provide temporary support for bond projects.
Background Information
The District is seeking to contract with School Site Solutions, John Dominquez, to provide support for Measure B and M bond projects at a rate of $85.00 per hour plus reimbursement for some out of pocket expenses. The total contract cost is not-to-exceed $18,000 (plus estimated expenses) for a period of approximately two months at two-three days per week. Attached is the Consultant Agreement with School Site Solutions, and Mr. Dominguez?s resume.
FROM:
Song Chin-Bendib Assistant Superintendent, Business & Operations
Attachments:
Resume
Consultant Agreement
20. INFORMATION ITEMS - 9:10-9:15 p.m.
20.1. Information Items
Quick Summary/Staff Recommendation
These items are intended to keep the Board informed on various District business matters which do not require action by the Board.
21. Business & Operations
21.1. Investment Report for June, 2012
TO:
Cindy M. Cathey, Superintendent
 
Minutes:

The Board received for review the Investment Report for the month of June 2012.

Quick Summary/Staff Recommendation
The Board to review the investment report for the month June, 2012.
Background Information
Government Code Sections 53630-53686 govern the investments of Local Agencies such as county, city, a community college district, or other public agency with their local treasurer. Although not required by law, the Fiscal Crisis and Management Assistance Team (FCMAT) recommends that each local education agency (LEA) report the status of the county treasurer?s investment portfolio to their respective boards. The Business Services Department will continue to present the investment report to the Board of Education on a quarterly basis.
FROM:
Song Chin-Bendib, Assistant Superintendent, Business & Operations
Attachments:
Investment Report - June 2012
22. ADDITIONAL SUGGESTIONS AND COMMENTS FROM BOARD MEMBERS-9:15 p.m.
Minutes:

Trustee Carey was able to attend the groundbreaking ceremony for the field.  He suggested that Larry Arnold and his supporters, who brought awareness of the importance of a shop program to the forefront several years ago, be invited to the ribbon cutting for the Career Technical Education building. He also attended the football game at Chabot College. 

Trustee Katz-Lacabe offered kudos to staff for a "good start of the Year."  He also noted that he will be attending the various open houses that are coming up. 

Trustee James was happy that the Board opposed Proposition 32 and to remember the other important measures on the ballot this November.  He also reported that Cross County has started at the high school.  He asked that at the conclusion of the meeting there be a moment of silence for the victims of 911.

Trustee Prola asked for an update on her August request that the Policy Committee look at Internet guidelines particularly teachers "friending" students.  Trustee Sullivan noted that it will be placed on the Policy Committee agenda in October.  Trustee Prola also asked for consensus:

  • To have Policy Committee consider changing the Internet permission form signing requirement from every year to once and only again when the student goes to another school. (consensus received)
  • To change the November 6 Board meeting (scheduled on election night) to November 7, as a few members have a vested-interest in the results. (consensus was not received at this time) President Mack-Rose said that she will speak with staff regarding shortening the number of items on the agenda for the 6th and if that is not possible, she will return for further consideration to reschedule the meeting.

Trustee Prola distributed a flyer announcing a Community Forum for Pubic Education sponsored by the Alameda County Office of Education regarding upcoming tax initiatives - Prop 30 and Prop 38.  The event is being held at the Oakland School of the Arts at 4:30 p.m. tomorrow, September 12. She drew the Board's attention to a proposed law AB 1565, at an approximately cost of $1M to each district, that would require school districts to pre-approve contractors before they can bid on projects. She urged the Board to  join her and oppose this law.  She distributed a letter for the Trustees to sign and send to the Governor asking him to veto AB 1565 and protect schools from another costly mandate.  

Trustee Sullivan noted that she read in the San Leandro Patch that San Leandro High School senior Julian Parrish was one of five students in the East Bay to win a trip to Washington D.C. and a paid internship with Junior Achievement of Northern California from the Bank of America Charitable Foundation.   She asked for and received consensus to have the Board present the student with a Certificate of Commendation. She requested that Lincoln high school teacher Brandon Price be recognized for being named "Teacher Honoree of the Year" by the Southern Alameda County Alliance of African American Educators (SACAAAE); however, it was noted that he had already been recognized by the Board earlier last year.   Trustee Sullivan commented that the California Nurses Association is showing their support of the Chicago teachers on September 12 by wearing red and encouraged everyone to support our nurses, teachers, and students.  Regarding a question raised by a seasoned teacher regarding the process for clearing her administrative credential, Senior Director II of Human Resources John Thompson, explained the process and also offered to speak to the teacher directly. 

Trustee Almonte invited the Board to a Job Resource Fair on Tuesday, September 18, 2012, from 11 a.m. until 3:30 p.m.  The event will be held at the Hayward City Hall.  The fair is for the hard to reach populations, who want work, such as older workers, persons with disabilities youth, single parents, and formerly incarcerated individuals. The event is being organized by Seventh Step Foundation, Community Resources for Independent Living, Alameda Commission on the Status of Women, American Optometric Association, Tiburcio Vasquez Health Center, City of Hayward, and Community Partnership.  Free parking is available across the street from the City Hall.

Trustee Mack-Rose thanked those who supported the Drakes fundraiser last Friday. She also echoed the smooth start to the school year. She announced that there would be a volunteer kick-off training for Measure L on Saturday, September 15 in the Jefferson Elementary School library at 10 a.m.

23. ANNOUNCEMENT
23.1. Board of Education Meetings
Minutes:
  • Regular Board Meeting - September 18, 2012 (Meeting will be at the District Office)
  • Regular Board Meeting - October 2, 2012
  • Tentative Board Meeting/Work Session - October 9, 2012 (District Office)
  • Regular Board Meeting - October 16, 2012
  • Regular Board Meeting - November 6, 2012
  • Tentative Board Meeting/Work Session - November 13, 2012 (District Office)
  • Regular Board Meeting - December 4, 2012
  • Special Board Meeting - December 11, 2012 (District Office)
  • Regular Board Meeting - December 18, 2012 (if needed)
  • Regular Board Meeting - January 15, 2013
  • Regular Board Meeting - January 29, 2013
  • Regular Board Meeting - February 5, 2013
  • Tentative Board Meeting/Work Session - February 12, 2013 (District Office)
  • Regular Board Meeting - February 26, 2013
  • Regular Board Meeting - March 5, 2013
  • Special Board Meeting - March 12, 2013 (District Office)
  • Regular Board Meeting - March 19, 2013
  • Regular Board Meeting - April 2, 2013
  • Regular Board Meeting - April 16, 2013
  • Regular Board Meeting - May 7, 2013
  • Tentative Board Meeting/Work Session - May 14, 2013 (District Office)
  • Regular Board Meeting - May 21, 2013
  • Regular Board Meeting - June 4, 2013
  • Regular Board Meeting - June 18, 2013
  • Special Board Meeting - June 25, 2013 (District Office)
 
  Unfold 25.  ADJOURNMENT*    Attach sticky note

 

Quick Summary/Staff Recommendation
  • Regular Board Meeting - September 18, 2012 (Meeting will be at the District Office)
  • Regular Board Meeting - October 2, 2012
  • Tentative Board Meeting/Work Session - October 9, 2012 (District Office)
  • Regular Board Meeting - October 16, 2012
  • Regular Board Meeting - November 6, 2012
  • Tentative Board Meeting/Work Session - November 13, 2012 (District Office)
  • Regular Board Meeting - December 4, 2012
  • Special Board Meeting - December 11, 2012 (District Office)
  • Regular Board Meeting - December 18, 2012 (if needed)
  • Regular Board Meeting - January 15, 2013
  • Regular Board Meeting - January 29, 2013
  • Regular Board Meeting - February 5, 2013
  • Tentative Board Meeting/Work Session - February 12, 2013 (District Office)
  • Regular Board Meeting - February 26, 2013
  • Regular Board Meeting - March 5, 2013
  • Special Board Meeting - March 12, 2013 (District Office)
  • Regular Board Meeting - March 19, 2013
  • Regular Board Meeting - April 2, 2013
  • Regular Board Meeting - April 16, 2013
  • Regular Board Meeting - May 7, 2013
  • Tentative Board Meeting/Work Session - May 14, 2013 (District Office)
  • Regular Board Meeting - May 21, 2013
  • Regular Board Meeting - June 4, 2013
  • Regular Board Meeting - June 18, 2013
  • Special Board Meeting - June 25, 2013 (District Office)
24. ADJOURNMENT*
24.1. Time
Minutes:

Prior to adjourning the meeting, President Mack-Rose asked for a moment of silence in memory of the victims of September 11.

The meeting was adjourned at 10:09 p.m.

Actions:
Motion
- Motion made by Lance James and a seconded by Mike Katz-Lacabe.
Vote:
Yes Hermy Almonte.
Yes Carmen Sullivan.
Yes Lance James.
Yes Ron Carey.
Yes Diana Prola.
Yes Mike Katz-Lacabe.
Yes Morgan Mack-Rose.
( Original )
PresentLinda Pollard
PresentCindy Cathey
PresentDebbie Wong
PresentJohn Thompson, Ed.D.
PresentHermy Almonte
PresentCarmen Sullivan
PresentLance James
PresentRon Carey
PresentDiana Prola
PresentMike Katz-Lacabe
PresentMorgan Mack-Rose
PresentSong Chin-Bendib

The resubmit was successful.