The meeting was called to order by President Mack-Rose at 6:30 p.m.  It was noted that all Board members were present. 

There were no public comments regarding the closed session agenda.

The Board recessed into closed session at 6:30 p.m.

The Board reconvened into open session at 7:02 p.m.

President Mack-Rose led the Pledge of the Allegiance to the Flag.

President Mack-Rose noted that the Correspondence Report would be postponed until the November 13, 2012, Special Board meeting. 

With that exception, the Consent Calendar was approved as amended.

Approve the Regular Board meeting agenda for November 6, 2012.

Members of the audience who wish to address the Board are asked to complete the yellow card available at the entrance and submit it to the Board's Administrative Assistant. Speakers who have completed the card will be called when the item is reached on the agenda or, for non-agenda items, during the Public Testimony. Cards are to be turned in before the item is reached on the agenda. Please note that the meeting is being recorded.

State law prohibits the Board of Education from taking any action on or discussing items that are not on the posted agenda except to A) briefly respond to statements made or questions posed by the public in attendance; B) ask questions for clarification; C) provide a reference to a staff member or other resource for factual information in response to the inquiry; or D) ask a staff member to report back on the matter at the next meeting and/or put it on a future agenda. (Government Code 54954.2(a)).

Steve Gray, a grandparent of a Wilson Elementary School student, addressed the Board regarding individual school sites setting rules which in his mind should be a District-wide policy set by the Board.  As a example, he shared that his granddaughter brought a bag of chips to school for lunch and was told that she could not have them because of a school rule around "sharing" and not being "healthy."

Assistant Superintendent Debbie Wong explained that for the past two years, Wilson Elementary has set a rule regarding which "non nutritional" foods are not allowed on campus during lunch because of the effect on student behavior and disruption during the lunch hour, but more importantly around the nutritional content. She stated that the District does have a Wellness Policy that addresses Nutritional guidelines and implementation of healthy eating habits.

The Board thanked Mr. Gray for bringing this to their attention. Trustee Prola asked for and received consensus for the Policy Committee to look into this issue.

Student Board Member Elisha Feliciano provided the following update on activities at the San Leandro High School main campus and the Fred T. Korematsu campus.  Highlights included: 

• San Leandro High School had their final football game and first win of the season against Bishop O'Dowd
• Understanding the concern regarding student math scores, she reported that there is an after-school program in the library where students can receive tutoring in math

San Leandro High School counselor and site rep for the San Leandro Teachers' Association Mark Hamilton thanked the Board and District staff for all that they have done during this campaign season in support of public education.

Superintendent Cathey acknowledged everyone for their hard work in support of Measure L and the various initiatives impacting public education.  She offered a big "Thank You" to our students, teachers, administrators, parents, and community members, adding that "We can't wait to the see the results."

Trustee Prola reported that the Facilities and Technology Committee met on October 24, and discussed twenty-one items, nineteen of which are being brought forward to the Board tonight for consideration.

Approve the minutes of the Regular Board meeting held on October 16, 2012.

New non-public school placement contracts for the school year 2012-2013.

Classroom painting & new lighting at Washington Elementary School was identified in the Measure B language.  AEDIS Architecture and Planning was retained to prepare the design and construction documents for the painting and lighting.  Plans and specifications were approved by the Division of the State Architect (DSA) and the project was bid through the requirements of Public Contract Code.  The entire project was completed during the summer 2013 break when no students were present.

The Board previously approved the construction contract with Cal Pacific Construction, Inc. on 05/29/12.

This Change Order (CO) #1in the amount of $682 is approximately a 0.15% increase to the prior construction contract amount of $458,810.  The new contract sum including this change order will be $459,492.

Contract Summary

 Budget Summary

Classroom painting & new lighting at McKinley Elementary School was identified in the Measure B language.  AEDIS Architecture and Planning was retained to prepare the design and construction documents for the painting and lighting.  Plans and specifications were approved by the Division of the State Architect (DSA) and the project was bid through the requirements of Public Contract Code.  The entire project was completed during the summer 2013 break when no students were present.

The Board previously approved the construction contract with Cal Pacific Construction, Inc. on 05/29/12.

This Change Order (CO) #1in the amount of $26,575 is approximately a 4.36% increase to the prior construction contract amount of $608,190.  The new contract sum including this change order will be $634,765.

Contract Summary

 Budget Summary

Classroom painting & new lighting at the Muir Middle School was identified in the Measure B language.  Jeffery E. Wong was retained to prepare the design and construction documents for the painting and lighting.  Plans and specifications were approved by the Division of the State Architect (DSA) and the project was bid through the requirements of Public Contract Code.  The entire project was completed during the summer 2013 break when no students were present.

The Board previously approved the construction contract with Zolman Construction, Inc. on 04/03/12.

This Change Order (CO) #1in the amount of a reduction of $17,330 is approximately a <1.9%> decrease to the prior construction contract amount of $905,000.  The new contract sum including this change order will be $887,670.

Contract Summary

 Budget Summary

Classroom painting & new lighting at Monroe Elementary School was identified in the Measure B language.  AEDIS Architecture and Planning was retained to prepare the design and construction documents for the painting and lighting.  Plans and specifications were approved by the Division of the State Architect (DSA) and the project was bid through the requirements of Public Contract Code.  The entire project was completed during the summer 2013 break when no students were present.

The Board previously approved the construction contract with Pacific Contractors Group, Inc. on 04/03/12.

This CO #1 in the amount of $44,387 is approximately a <9% > decrease to the prior construction contract amount of $487,867.50.  The new contract sum including this change order will be $443,480.50.

Contract Summary

 Budget Summary

Classroom painting & new lighting at Garfield Elementary School was identified in the Measure B language.  AEDIS Architecture and Planning was retained to prepare the design and construction documents for the painting and lighting.  Plans and specifications were approved by the Division of the State Architect (DSA) and the project was bid through the requirements of Public Contract Code.  The entire project was completed during the summer 2013 break when no students were present.

The Board previously approved the construction contract with Pacific Contractors Group, Inc. on 04/03/12.

This CO #1in the amount of $46,615 is approximately an <11.5%> decrease to the prior construction contract amount of $424,632.50.  The new contract sum including this change order will be $378,017.50.

Contract Summary

 Budget Summary

The San Leandro High School (SLHS) Fred T. Korematsu (FTK) Campus opened in the fall of 2010. During its first year of operation, the SLHS FTK campus experienced unusually strong storms and high rainfall. Several of these storms occurred during the lunch period exceeding the design capacity of the outside seating area?s ability to provide adequate shelter.  Additionally, high wind driven rain infiltrated the kitchen serving window roof overhang surpassing its capability to keep students standing in the lunch line protected from getting wet.

WLC Architects was retained to design and prepare all of the design and construction documents to modify the lunch seating area shelter to increase its efficiency in providing adequate protection for students especially during severe rain storms.  Plans and specifications were approved by the Division of the State Architect (DSA) and the project was bid through the requirements of Public Contract Code. 

On May 8, 2012, the District conducted a formal sealed bid opening process, per State of California Public Contract Code requirements, for the Fred T. Korematsu Lunch Shelter Upgrade Project.

Three (3) bids were received for the project.  GECO, Inc. was the lowest responsive, responsible bid, and the Board approved the construction contract with GECO, Inc. on June 5, 2012.

This Final Change Order (CO) #1in the amount of $11,568  is approximately a 4.28% increase to the prior construction contract amount of $270,000  The new contract sum including this change order will be $281,568.

Contract Summary

 Budget Summary

On July 19, 2011, the Board approved $16,978,500 in projects to be funded through Measure B Savings.  Subsequently, on August 2, 2011, the Board approved a prioritized list of additional projects to be funded from Measure B savings. The total for this additional list of projects is $8,219,400.  A large classroom building (or multipurpose room) at Lincoln High School received the highest priority on the list.

On December 6, 2011, the Board approved the architectural services agreement with Jeffery Wong Architects to provide design and construction administration for Measure M and other projects at Lincoln High School which includes the portable large classroom building.

On February 28, 2012, the Board of Education approved the Construction Contract with Enviroplex, Inc., for the fabrication and installation of a large classroom portable at Lincoln High School for the amount of $266,670. This includes the work for the foundation of the large classroom portable.

This Change Order #1 in the amount of ($1,459) is approximately a .55% decrease to the prior construction contract amount of $266,670. The new contract sum including this change order will be $265,211.

Contract Summary

One of the major marquee projects identified in the Measure M language is the San Leandro High School Swim Center and Fields project.  The District retained WLC Architects, Inc. to design and prepare all the design and construction documents.  Plans and specifications were approved by the Division of the State Architect (DSA) on May 18, 2012, and the project was bid through the requirements of Public Contract Code.  

On July 10, 2012, the District received bids through the formal sealed bid opening process, per State of California Public Contract Code requirements, for the San Leandro High School Swim Center, Fields & Drainage project. 

Seven (7) bids were received for the project.  The lowest responsive, responsible bid was submitted by F&H Construction, Inc. in the amount of $10,186,000.

On July 17, 2012, the Board of Education created the Measure B SLHS Grading & Drainage project and approved the construction contract with F&H Construction, Inc.  

Change Order #01 added the removal and disposal of asbestos containing pipes from various areas of the existing athletic fields at the high school to an approved landfill.

Contract Summary

 Budget Summary

One of the major marquee projects identified in the Measure M language is the Pacific Sports Complex and Burrell Field.  AEDIS Architecture & Planning was retained to design and prepare all of the design and construction documents.  Plans and specifications were approved by the Division of the State Architect (DSA) and the project was bid through the requirements of Public Contract Code.  

The Board approved the construction contract with Zolman Construction and Development Inc. on May 15, 2012.

Prior to awarding the contract the Board authorized the transfer of $1,627,000 from the Measure M financial reserve to fund additional scope and escalation costs.  To minimize the need to expend all of the transferred funds staff conducted a value engineering process with AEDIS Architects and the contractor Zolman.  During the process, scope not vital to athletic program needs or facility functionality was identified.  The contractor?s value for the items was negotiated and was included in a deductive change order, Change Order #1, approved by the Board on July 17, 2012.

Change Order #2, in the amount of $23,549, is needed to address unforeseen conditions, as outlined in the attached document.

Contract Summary

Budget Summary

Renovations and upgrades to Lincoln High School were identified in the Measure B language.  Improvements to the site exterior athletic facilities were also identified in the Measure M language.  In addition, the Board allocated some of the Measure B savings for a portable building to provide space for assemblies, inclement weather physical education activities, lunches, and other related indoor activities.  Jeffery Wong Architects was retained to design and prepare all of the design and construction documents for the three scopes of work. 

On May 15, 2012, the District conducted a formal sealed bid opening process, per State of California Public Contract Code requirements, for the Lincoln High School renovations, upgrades, site athletic improvements, and the site work for a large classroom. 

On June 5, 2012, the Board of Education approved the contract with the lowest responsive, responsible bidder, Trinet Construction, Inc.  Work involved with connecting utilities etc. to the portable building is included in this contract.

On 8/7/12, the Board of Education approved Change Order #1 in the amount of $14,687.

Contract Summary

Budget Summary

Trustee Carey attended the last San Leandro High School football game of the season and was happy that they won.

Trustee Katz-Lacabe commented that his 5th grade daughter said that she read in her history book about Christopher Columbus sailing to America to prove "that the earth wasn't flat.  He suggested that the District look at some of the material that is in the history book because what concerns him is that with all the challenges we face educating our children, actually giving them information that is not true should not be one of them. Following his comments, Trustee Prola said she would like to look into this with Trustee Katz-Lacabe stating that history book was from the Houghton-Mifflin series - 5th grade. 

Trustee Sullivan wished "Good Luck" to Trustees Mack-Rose and Almonte on their race for City Council seats tonight.

Trustee Almonte thanked the grandparent for bringing his concerns to the Board.

Trustee Mack-Rose asked and received consensus to cancel the December 18 Board meeting. With two meetings scheduled for December 4 and December 11, staff does not feel it will be necessary to hold the meeting. She said that on December 4, the new Trustees will be installed; however, will not be taking office until the December 11 meeting where the Board will be considering approving the First Interim Report.  She will be inviting new members to the December 3 Finance Committee meeting, so that they will have at least a week to digest the information of the First Interim.  

Superintendent Cathey reminded outgoing Trustees Almonte, Mack-Rose, and Sullivan to invite family and friends to the reception honoring them at the Special Board meeting on November 13, at the District Office at 6:15 p.m.  Open session begins at 7:00 p.m. with the closed session to follow. 

• Special Board Meeting - November 13, 2012 (District Office)
• Regular Board Meeting - December 4, 2012
• Regular Board Meeting - December 11, 2012 (City Council Chambers)
• Regular Board Meeting - December 18, 2012 (if needed)
• Regular Board Meeting - January 15, 2013
• Regular Board Meeting - January 29, 2013
• Regular Board Meeting - February 5, 2013
• Tentative Board Meeting/Work Session - February 12, 2013 (District Office)
• Regular Board Meeting - February 26, 2013
• Regular Board Meeting - March 5, 2013
• Special Board Meeting - March 12, 2013 (District Office)
• Regular Board Meeting - March 19, 2013
• Regular Board Meeting - April 2, 2013
• Regular Board Meeting - April 16, 2013
• Regular Board Meeting - May 7, 2013
• Tentative Board Meeting/Work Session - May 14, 2013 (District Office)
• Regular Board Meeting - May 21, 2013
• Regular Board Meeting - June 4, 2013
• Regular Board Meeting - June 18, 2013
• Special Board Meeting - June 25, 2013 (District Office)

• Special Board Meeting - November 13, 2012 (District Office)
• Regular Board Meeting - December 4, 2012
• Regular Board Meeting - December 11, 2012 (City Council Chambers)
• Regular Board Meeting - December 18, 2012 (if needed)
• Regular Board Meeting - January 15, 2013
• Regular Board Meeting - January 29, 2013
• Regular Board Meeting - February 5, 2013
• Tentative Board Meeting/Work Session - February 12, 2013 (District Office)
• Regular Board Meeting - February 26, 2013
• Regular Board Meeting - March 5, 2013
• Special Board Meeting - March 12, 2013 (District Office)
• Regular Board Meeting - March 19, 2013
• Regular Board Meeting - April 2, 2013
• Regular Board Meeting - April 16, 2013
• Regular Board Meeting - May 7, 2013
• Tentative Board Meeting/Work Session - May 14, 2013 (District Office)
• Regular Board Meeting - May 21, 2013
• Regular Board Meeting - June 4, 2013
• Regular Board Meeting - June 18, 2013
• Special Board Meeting - June 25, 2013 (District Office)

The meeting was adjourned at 7:20 p.m.