The meeting was called to order by President Prola at 6:00 p.m.  It was noted that all Board members were present with the exception of Trustee Carey. 

There were no public comments regarding the closed session agenda.

The Board recessed into closed session at 6:01 p.m.

Pursuant to Government Code Section 54954 et seq. and 54956.95.  Personal injury claim filed by Anastacia Fialho against San Leandro Unified School District

The Board reconvened to open session at 7:00 p.m.

President Prola led the Pledge of Allegiance to the Flag.

Approve the Regular Board meeting agenda for January 15, 2013.

Members of the audience who wish to address the Board are asked to complete the yellow card available at the entrance and submit it to the Board's Administrative Assistant. Speakers who have completed the card will be called when the item is reached on the agenda or, for non-agenda items, during the Public Testimony. Cards are to be turned in before the item is reached on the agenda. Please note that the meeting is being recorded.

State law prohibits the Board of Education from taking any action on or discussing items that are not on the posted agenda except to A) briefly respond to statements made or questions posed by the public in attendance; B) ask questions for clarification; C) provide a reference to a staff member or other resource for factual information in response to the inquiry; or D) ask a staff member to report back on the matter at the next meeting and/or put it on a future agenda. (Government Code 54954.2(a)).

San Leandro High School proudly shared their award winning community service learning activities and projects during the Season of Service, Period of Peace which runs from Dr. Martin Luther King, Jr. Day through Cesar Chavez Day March 30.  San Leandro High School teachers Jill Synott, and Phil Hargrave, and San Leandro High School student Valencia Clark, President of the Student Peace Council for Season of Service, shared their inspiring and creative thinking as they launch this year's Season of Service, Period of Peace. Highlights included:

• Season of Service Period of Peace began in 2006 with twenty-four students from the San Leandro Academy for Multimedia (SLAM) participating in a "Fast for Non-Violence."  This year, approximately 1500 students from such groups as SLAM, AVID Program, After School Program, Academies, sports teams, Special Education, and various school departments will be participating in this 10-week campaign to create campus climate that values non-violence
• Activities will be happening simultaneously at the FTK Campus and the San Leandro High School main campus
• At the conclusion,  there will be two all-school assemblies celebrating the students and all the work they have done
• For the past two years San Leandro High School has won awards, specifically noting that last year, SLAM was honored with the "Promising Practices Award" from the Character Ed partnership

Mr. Hargrave provided a video of last year's presentation highlighting how the various service groups demonstrated peace, along with one of the student projects from SLAM on cyber-bullying.

Following the video, Ms. Synott said that this year's theme focuses on personal responsibility and what it means to be an ally to your peers, and helping to create a safe place for all kids on campus. Upcoming projects for this year include: 

• The Black Student Union (BSU) will be holding an all-school poetry contest
• Club Rainbow will be conducting classroom visits to educate students about gender diversity, and gender bullying.  They will also be hosting a screening of "Straightlaced" in the AEC on February 1
• DECA will be targeting cyber-bullying
• Boys Basketball is teaming up with the severely disabled Special Ed. students regarding being an ally to your peers
• The English classes will be working together to help bridge the gap between the SLHS and FTK campuses
• AVID is creating anonymous bullying tip-box on the FTK campus
• SLAM is participating in the SLAM Fast for Nonviolence

San Leandro High School student Valencia Clark shared her thoughts and experience, adding that she is very excited about this year and invited the Board to participate and attend the assemblies.

The Board thanked the high school staff for this very touching and informative presentation and for guiding the students.  A copy of this year's schedule will be sent to the Board.

• Joseph Stegner, Jr., a resident of San Leandro and a former student of Sandy Hook Elementary School, addressed the Board regarding a song that he wrote a couple of months before the tragedy in Newton, Connecticut. He is hoping to find an elementary school chorus to sing an excerpt of the song (which he distributed) to add to a collection of work by Sandy Hook School alumni, while inspiring the singers and their audiences for years to come. He hoped that the Board would find the lyrics moving and asked if he could be directed on how to proceed.

Terri Montgomery, Principal, from Vavrinek, Trine, Day and Co, LLP, District's independent auditor, presented the audit report related to the District financial statement for the year ending June 30, 2012 (2011-2012). The audit report includes the District financial statements, supplemental information, auditor's opinions on the financial statements, federal compliance, and state compliance. 

Ms. Montgomery reported that that District received one significant deficiency with the finding related to the Associated Student Body (ASB).  Responding to the ASB finding, Assistant Superintendent Song Chin-Bendib noted that the site office managers and ASB staff members were sent to workshop in November 2012, and the district will also continue to monitor the sites with periodic site visits to review student body activities and to tighten and strengthen the internal controls surrounding the student body funds.  In addition, Ms. Montgomery will be giving a presentation on January 18, 2013, for Principals, Office Managers and other staff who are directly involved with Donations and ASB funds. Following up on a comment made by Trustee Katz-Lacabe that findings related to ASB funds are a frequent area of work needed, not only in our District, but other districts, Ms. Montgomery said that out of approximately 250 school district audits their firm does a year, about 80% have an ASB finding, adding that for the first year they audit a district, it is very rare that that is the only finding, commending the District for receiving only this one.

In addition, Vavrinek, Trine, Day and Co, LLP, shared with the Board the Performance Audit on the Measure B and Measure M Bond funds. A Performance Audit requires the independent auditors to randomly select the sample of expenditures using a statistical methodology that provides high accuracy and a wide range of transactions.  The Performance Audit will be presented to the Citizens Bond Oversight Committee (CBOC) on February 13, 2013.  It was noted that two corrections were made on the Measure M and Measure B financial audits, adding that they have been fixed and a revised copy will be distributed to the Board, District Office staff, and the Citizens Bond Oversight Committee (CBOC).

Ms. Montgomery concluded that the District continues to have consecutive excellent audit reviews, with the performance audit on Measure B and M showing funds were expended only on the voter-approved Measure B and M projects, for the fourth year in a row.  

The Board thanked the audit firm for their service. 

Goal #2: Ensure the Financial Stability and Efficiency of the District

Vavrinek, Trine, Day and Co, LLP, District's independent auditor, will present the audit report related to the District financial statement for the year ended June 30, 2012 (2011-2012). The audit report includes the District financial statements, supplemental information, auditor's opinions on the financial statements, federal compliance, and state compliance. In addition, Vavrinek, Trine, Day and Co, LLP, will share with the Board the Performance Audit on the Measure B and Measure M Bond funds. The Performance Audit will be presented to the Citizens Bond Oversight Committee (CBOC) on February 13, 2013.

The Board approved acceptance of the Independent Audit Report for fiscal year 2011-2012 as prepared by Vavrinek, Trine, Day &  Co., LLP.  Trustee Carey was absent. 

As a partner in education, the Eden Area Regional Occupational Program (ROP) offers rigorous and relevant career technical education to students in the San Leandro Unified School District. In the 2011-2012 school year 1,500 of our high school students were enrolled in ROP programs?both at the Lincoln and SLHS campuses as well as at the ROP Center in Hayward. ROP?s focus on college and career readiness has given many San Leandro students their start each year in exciting and rewarding careers through secondary Career-Technical Education (CTE) courses and pathways. In addition, Eden Area ROP functions as the District's career technical education advisory committee for each pathway to develop recommendations on the program. The Board of Education must annually approve Eden Area ROP as the provider of this function.  

Dr. Irene Fujii, Superintendent of Eden Area ROP, reviewed the 2011-2012 data, program, student highlights and the work ahead.  The Board received for information the Eden Area Regional Occupational Program Annual Report.

The Board was happy that the District is part of this program and thanked Dr. Fujii for the presentation and for what ROP offers our students. Trustee Rosato asked that copies of the written slides of the presentation be sent to the Board.

As a partner in education, the Eden Area Regional Occupational Program (ROP) offers rigorous and relevant career technical education to students in the San Leandro Unified School District. In the 2011-2012 school year, our high school students were enrolled in ROP programs?both at the Lincoln and SLHS campuses as well as at the ROP Center in Hayward. ROP?s focus of college and career readiness has given many San Leandro students their start each year in exciting and rewarding careers through secondary Career-Technical Education (CTE) courses and pathways. In addition, Eden Area ROP functions as the District's career technical education advisory committee for each pathway to develop recommendations on the program. Dr. Irene Fujii, Superintendent of Eden Area ROP, will review the 2011-2012 data, program and student highlights and the work ahead.  The Board will receive for information the Eden Area Regional Occupational Program Annual Report.

Dr. Irene Fujii, Superintendent of Eden Area ROP, will review the 2011-2012 data, program and student highlights and the work ahead.

The Board approved Eden Area ROP to serve as the District's liaison as the career technical education advisory committee, which must be done annually.  Trustee Carey was absent.

Approve Eden Area ROP to serve as the District's liaison as the career technical education advisory committee.

Assistant Superintendent of Business and Operations, Song Chin-Bendib; John Dominguez, Interim Director of Bond Projects; Kurt Weidmann, Consultant with Harris and Associates; DLM Architecture, SIM Architects, and Van Pelt Construction Services provided a facilities and construction presentation to the Board on the Measure M Exterior Athletic Design and Construction Documents for Garfield, Jefferson, Madison, McKinley, Monroe, Roosevelt, Washington and Wilson Elementary Schools. 

It was explained that the original scope, as approved by the Board, was to repair the playground equipment.  However, with additional savings from bond projects, and discovering that the cost differential between repairing and replacement is minimal, staff requested the architects develop two options for bids: 

    Option A:    Repairing playground equipment, and
    Option B:    Replacing playground equipment

It was noted that staff was recommending approval of Option B as the marginal cost increase between repairing and replacing equipment is due to the high cost of having to custom fabricate some equipment items which were impossible to replace.  Additionally, replacement equipment will last 15 years vs. 5 years for repaired equipment, which is a much better investment. 

The presentation was followed by a conference item to discuss and consider approval of staff's recommendation and the corresponding construction documents.
 

Goal #5: Ensure Safe and Well Maintained Facilities 

Assistant Superintendent of Business and Operations, Song Chin-Bendib; John Dominguez, Interim Director of Bond Projects; Kurt Weidmann, Consultant with Harris and Associates; DLM Architecture, SIM Architects, and Van Pelt Construction Services will provide a facilities and construction presentation to the Board on the Measure M Exterior Athletic Design and Construction Documents for Garfield, Jefferson, Madison, McKinley, Monroe, Roosevelt, Washington and Wilson Elementary Schools.

The presentation will be followed by a conference item to discuss and consider approval of the construction documents.

The Board approved Option B, replacement of playground equipment, and the Construction Documents for submittal to the Division of the State Architect (DSA), for the Garfield, Jefferson, Madison, McKinley, Monroe, Roosevelt, Washington and Wilson Elementary Schools Athletic Exteriors, funded through Measure M.  Trustee Carey was absent.

In November 2010, San Leandro voters passed Measure M, a $50.1 million school facilities bond to address modernization and new construction throughout the District, including the renovation of the Pacific Sports Complex and Burrell Field, renovation of the San Leandro High School Swim Center, a new track and field at John Muir Middle School and various other projects at all school sites throughout the District.

In order to design facilities that will best serve the needs of our students, schools and the community, the District used the same successful Conceptual Design Team process that was used for the Measure B Bond Program.  Three Conceptual Design Teams were formed:

• Pacific Sports Complex and Burrell Field
• San Leandro High School Swim Center, Track and Field
• Elementary and Middle Schools Athletic Exteriors

The Conceptual Design Teams for the Elementary and Middle Schools Athletic Exteriors held their three meetings: October 25, November 9, and November 29, 2011. During the first meeting members were introduced to one another, meeting norms were established, and an overview of the architectural design process and the role of the Conceptual Design Team were provided. After a review of each site, stakeholders from each school identified all the current uses, expressed potential uses they would like to see at the site, asked questions, and voiced concerns and needs.

The architects incorporated the feedback and suggestions, and at least one schematic review design meeting was held at each site. The schematic designs were presented to the Board of Education and approved on July 17, 2012.

The architects have taken the approved schematic designs and further refined them based on additional meetings with the sites in order to develop the Construction Documents for submittal to the Division of the State Architect (DSA) for review and approval.  

The original scope as approved by the Board is to repair the playground equipment. However, with additional savings from bond projects, and discovering that the cost differential between repairing and replacement is minimal, staff requested the architects to develop two options for bids: A) repairing playground equipment, and B) replacing playground equipment. 

The marginal cost increase between repairing and replacing playground equipment is due to the high cost of having to custom fabricate some equipment items which were impossible to replace. Additionally, replacement equipment will last 15 years vs. 5 years for repaired equipment, which is a much better investment.

Staff is recommending approval of Option B, and approval of the corresponding Construction Documents for the Elementary Schools Athletic Exteriors. 

Student Board Member Elisha Feliciano provided the Board with an update on activities at the San Leandro High School main campus and the Fred T. Korematsu campus.  Highlights included:

• Track season has begun. The athletes are anticipating the completion of the new track and field
• Following the tragedy in Connecticut early this year, students became concerned about the procedures that the District has in place should something like this happen
• About a week ago, one of the high school's students, Tyronta Mickens, was shot and killed, stating that in his honor, a large piece of paper was placed in the cafeteria where students came and wrote their sentiments regarding him.
• Upcoming events for this week include:
  • Finals week began yesterday, stating that students are taking advantage of the library services and tutors
  • "Season of Service" begins on Tuesday, January 22, reminding the Board of the project she introduced, "One Love". She thanked those Trustees who have participated, adding that there is still time to send in your letters
  • This weekend the Business Academy will be attending a NORCAL competition
  • On February 1, Club Rainbow will be featuring a screening of "Straightlaced in the Arts Education Center regarding gender stereotypes.   The community is welcome.

There were no union representative reports.

Superintendent Cathey acknowledged the Keep Music Rockin Foundation, and students in the San Leandro High School Jazz Band for submitting a video request to Carlos Santana inviting him to visit the high school and meet with them.  Later the students were invited to join him for a jam session.

The Superintendent provided a brief summary of the School Services of California (SSC) workshop on the Governor's Proposed Budget which was attended by Assistant Superintendent Song Chin-Bendib, Trustee James, and her today, reporting that normally you come away with an understanding of the impact of the budget to the District; however, that was not the case as the "weighted formula", now called the Local Controlled Funding Formula (LCFF) is unknown at this time.  SSC is working really hard to figure out what it means for districts. On the positive side, she said this is the first time in five years that funding is going up, noting that the process has just begun.  Hopefully there will be some clarity when the May Revise comes out.  The Superintendent added that Assistant Superintendent Chin-Bendib will be providing a detailed presentation on the budget at the January 29, 2013, Board meeting.

The Superintendent attended the City Council work session last night where they discussed fee structures for the use of the fields by the City, by residents and by non-residents.  They also had a preliminary discussion about Burrell Field and the Pacific Sports Complex, noting that limited funds is an issue.  Staff will come back to the Board with some options, and next steps.  

The Superintendent reminded the new Board members of the New Board Orientation tomorrow with Educational Services from 5:30-7:00 p.m. at the District Office.

Following the Superintendent's report, Trustee Katz-Lacabe asked that information regarding the death of the San Leandro High School student be included in the next Confidentially Speaking.

Trustee Prola reported that the Facilities & Technology Committee met on January 9, 2013, and discussed many items that are on the agenda tonight for Board consideration, notably, the renewal of the contract with School Site Solutions, Inc. to continue to provide temporary support for Bond projects, Notice of Completion for Trinet Construction at Lincoln High School, and on-going contracts for the work at the elementary schools and Burrell Field. 

The Board approved the Consent Items.  Trustee Carey was absent.

Approve the minutes of the Special Board meeting held on November 13, 2012.

Approve the minutes of the Regular Board meeting held on December 4, 2012.

Approve the minutes of the Special Board meeting held on December 11, 2012.

Adopt Resolution #13-01 - Signature Card - Board Members

Adopt Resolution #13-02 Signature Card - Authorized Agents on Payroll Warrants and Disbursements.

Each year, pursuant to Education Code Section 42632, each order drawn on the funds of a school district shall be signed by at least a majority of the members of the Governing Board of the district, or by a person or persons authorized by the Governing Board to sign order on payroll warrants and disbursements in its name. The Governing Board of each school district shall be responsible for filing such signatures with the County Office of Education per Education Code Section 42633. 

This resolution supersedes all previous resolutions authorizing such signature(s) on behalf of the Governing Board, and declares said prior resolutions null and void.

Adopt Resolution #13-03 Signature Card - Authorized Agents on Official Documents and Reports.

The San Leandro Unified School District occasionally must provide signature approval on certain official documents and reports, including local, State and Federal reports, such as Transportation, Attendance, and Class Size Reduction; and this resolution supersedes all previous resolutions authorizing such signature(s) on certain official documents and reports, and declares said prior resolutions null and void.

All schools in the San Leandro Unified School District are working diligently to ensure that every school and every classroom are free of all forms of bullying. National research and mental health organizations tell us that every year, students of all ages in schools across the nation encounter various forms of bullying such as physical bullying (hitting and/or punching), verbal bullying (teasing or name calling), emotional bullying (intimidation through gestures or social exclusion) or cyber bullying (sending insulting messages by phone or computer e-mail). Victims of bullying can suffer long term negative effects. Each year all schools receive information and curriculum resources to address this issue from the www.nonamecallingweek.org website. To solidify the District?s continued commitment to creating safe, respectful, and inclusive schools and classrooms, staff is recommending the Board of Education adopt a resolution in support of and to ensure the District?s schools? participation in ?National No Name Calling Week? (January 21-25, 2013) and promote anti-bullying messages and practices through this national event.
 

For the past two years, with the assistance from Hatuchuel Tabernik & Associates, Inc. (HTA), the District was fortunate to receive two community schools planning grants from the San Francisco Foundation for $20,000 each year.  The District seeks to contract again with HTA to work collaboratively with the District in continuing the planning and facilitating process to develop full service community schools beginning with San Leandro High School.  The scope of work will begin from January through June 2013 and include:

• Plan and implement Full Service Community Schools process meetings
• Support and facilitate the SLHS pilot of Full Service Community Schools
• Work in collaboration with Alameda County public agencies to engage their participation and leverage their resources in Full Service Community Schools planning and sustainability
• Assist in the Full Service Community Schools Board Resolution
• Support the evaluation of ongoing efforts
• Prepare all progress reports and complete San Francisco Foundation reports

One tangible future outcome will be to provide a school-based health center for the SLHS campus of which the community schools process will support and leverage resources and sustainability.

New non-public school placement contracts for the school year 2012-2013.

In 2006, renovations and upgrades to Lincoln High School were identified in the Measure B language and in 2007, the renovation project was created. 

In 2010, Measure M created a project for exterior athletic improvements.

In 2011, the Board created a Measure B savings project for a multi-purpose large portable building to provide space for assemblies, inclement weather physical education activities, lunches, and other related indoor activities. 

In 2011, Jeffery Wong Architects was retained to design and prepare all of the design and construction documents for the three scopes of work. 

The design called for two contractors, one for the building fabrication and one for the site and other work.   On February 28, 2012, the Board approved the piggyback purchase of a pre-approved 40? x 60? portable building from Enviroplex, Inc.  On May 15, 2012, the District conducted a formal sealed bid opening process for the sitework project, per State of California Public Contract Code requirements.  The site work project for Lincoln High School includes renovations, upgrades, site athletic improvements, and sitework for the 40? x 60? classroom. On June 5, 2012, the Board of Education approved the contract with the lowest responsive, responsible bidder, Trinet Construction, Inc. 

On August 7, 2012, the Board of Education approved Change Order #1 to Trinet in the amount of $14,687; and on November 6, 2012 the Board of Education approved Change Order #2 to Trinet in the amount of $15,235.

Change Order #3, in the amount of $44,687 to Trinet and is required by Code.  The existing fire alarm system was a stand-alone system, unmonitored by Sonitrol, but met code requirements and the needs of the District.  The project was approved by DSA with the fire alarm as-is.  During construction, DSA investigated further and determined that because the campus has expanded with added buildings, and fire alarm codes have changed, a campus wide, addressable, fully monitored fire alarm system is now code required. 

Contract Summary

Budget Summary

One of the major marquee projects identified in the Measure M language is the San Leandro High School Swim Center and Fields project.  The District retained WLC Architects, Inc. to design and prepare all the design and construction documents.  Plans and specifications were approved by the Division of the State Architect (DSA) on May 18, 2012, and the project was bid through the requirements of Public Contract Code.  

On July 10, 2012, the District received bids through the formal sealed bid opening process, per State of California Public Contract Code requirements, for the San Leandro High School Swim Center and Fields project. 

Seven (7) bids were received for the project.  The lowest responsive, responsible bid was submitted by F&H Construction, Inc. in the amount of $10,186,000. On July 17, 2012, the Board of Education created the Measure B SLHS Grading & Drainage project and approved the construction contract with F&H Construction, Inc.

On November 6, 2012, the Board of Education approved Change Order #1 for the removal and disposal of asbestos containing pipes from various areas of the existing athletic fields at the high school to an approved landfill.

Change Order #2, in the amount of $20,249, addresses field conditions to improve safety, or item modifications to increase value, flexibility and/or functionality. It incorporates credits and additions from the value engineering exercise that occurred after the bid/award phase.

Contract Summary

 Budget Summary

On August 7, 2012, the Board of Education approved the creation and funding of the SLHS Irrigation Well Replacement scope from Measure B Savings.

On December 6, 2012, the District received two bids for the demolition of the existing well and construction of a new well at SLHS, per Public Contract Code requirements.  The low responsive, responsible bidder was Maggiora Bros Drilling, Inc., in the amount of $224,075. This agreement in the amount of $224,075 covers construction of the replacement irrigation well at San Leandro High School.

The bids were over the engineer?s original anticipated cost for construction of $170,000.  Bid climate, constrained occupied school site and well depth may have been contributing factors to the difference.  The replacement irrigation well is required to avoid the continuing general fund costs of purchasing water from East Bay Municipal Utility District to irrigate fields, thus, there is long term savings to the General Fund. The capital cost short fall of $54,075 will be funded from available project contingency.

The agreement has been reviewed by the District?s former legal counsel and the template has been used as the District standard through Measure B.

Bid Summary

On August 7, 2012, the Board of Education approved the creation and funding of the Madison Elementary School Backup Generator Project from Measure B Savings.

On January 7, 2013, the District received five bids for the installation of a backup generator at Madison Elementary School, per Public Contract Code requirements.  The low responsive, responsible bidder was NEMA Construction, in the amount of $89,000.

The agreement has been reviewed by the District?s former legal counsel and the template has been used as the District standard through Measure B.

Bid Summary

Two of the major marquee projects identified in the Measure M language are the SLUSD Pacific Sports Complex and Burrell Field, and the San Leandro High School Swim Center, Track and Field Project. Construction of these projects necessitates the displacement of the San Leandro High School (SLHS) sports teams. As directed by the Board of Education, staff researched transportation needs of students during the construction phase. 

On June 7, 2012, the District conducted a formal sealed bid opening process, per State of California Public Contract Code requirements, for award of a contract for Furnishing Extracurricular Transportation for Groups of Students (Bid No. 13-15) for San Leandro Unified School District.

Three (3) bids were received for the furnishing of extracurricular transportation for groups of students displaced by the project. 

Summary of Three Lowest Responsive Bids

Based on a check of the required documents of the bid package, the District verified that the bid meets the requirements of Public Contract Code and recommends the lowest responsive, responsible bidder First Student, Inc. to the Board of Trustees.

These items are presented for action at this time. Some may have been reviewed at a previous meeting.

The Board appointed Trustee Prola as the representative to the Alameda County Schools Boards Association (ACSBA) for a one-year term, January 2013-January 2014.  Trustee Carey was absent.

Approve the appointment of a representative to the Alameda County School Boards Association (ACSBA) for a one-year term, January 2013-January 2014.

The Board appointed Corina L?pez as the alternate to the Alameda County School Boards Association (ACSBA) for a one-year term, January 2013-January 2014.   Trustee Carey was absent.

Approve the appointment of an alternate to the Alameda County School Boards Association (ACSBA) for a one-year term, January 2013-January 2014.

The Board appointed Trustee Toro as the representative to the Eden Area Regional Occupational Program (ROP) for a two-year term, January 2013-January 2015.  Trustee Carey was absent.

Approve the appointment of a representative to the Eden Area Regional Occupational Program (ROP) for a two-year term, January 2013-January 2015.

The Board approved the appointment of Trustee Katz-Lacabe as the alternate to the Eden Area  Regional Occupational Program (ROP) for a two-year term, January 2013-January 2015.  Trustee Carey was absent.

Approve the appointment of an alternate to the Eden Area Regional Occupational Program (ROP) Governing Board Alternate for a two-year term, January 2013-January 2015.

The Board appointed Trustee Rosato as the representative to the Mid-Alameda County Special Education Local Plan Area (MACSELPA) for a two-year term, January 2013-January 2015.  Trustee Carey was absent.

Approve the appointment of a representative to the Mid-Alameda County Special Education Local Plan Area (MACSELPA)  for a two-year term, January 2013-January 2015.

The Board appointed Trustee James as the alternate to the Mid-Alameda County Special Education Local Plan Area (MACSELPA) for a two-year term, January 2013-January 2015.  Trustee Carey was absent.

Approve the appointment of an alternate to the Mid-Alameda County Special Education Local Plan Area (MACSELPA) for a two-year term, January 2013-January 2015.

The Board appointed Trustee James as the representative to the Drug,  Alcohol, Tobacco Education (DATE) Committee for a one-year term, January 2013-January 2014.  Trustee Carey was absent.

Approve the appointment of a representative to the Drug, Alcohol, Tobacco Education (DATE) Committee for a one-year term, January 2013-January 2014.

The Board appointed Trustee Toro as the alternate to the Drug, Alcohol, Tobacco Education (DATE) Committee for a one-year term, January 2013-January 2014. Trustee Carey was absent.

Approve the appointment of an alternate to the Drug, Alcohol, Tobacco Education (DATE) Committee for a one-year term, January 2013-January 2014.

The Board appointed Trustee Rosato as the representative to the San Leandro Disaster Preparedness Council for a one-year term, January 2013-January 2014.  Trustee Carey was absent.

Approve the appointment of a representative to the San Leandro Disaster Preparedness Council for a one-year term, January 2013-January 2014.

The Board appointed Trustee Katz-Lacabe as the alternate to the San Leandro Disaster Preparedness Council for a one-year term, January 2013-January 2014.  Trustee Carey was absent.

Approve the appointment of an alternate to the San Leandro Disaster Preparedness Council for a one-year term, January 2013-January 2014.

This item was pulled at the request of the Superintendent.  It will be brought back to the January 29, 2013, Board meeting.

Approve the recommendation from the Director of Student Support Services for readmission from expulsion for student E0-11/12, who has satisfactorily completed the rehabilitation plan and is eligible to return to a comprehensive program.

This item was pulled at the request of the Superintendent.  It will be brought back to the January 29, 2013, Board meeting.

Assistant Superintendent Song Chin-Bendib explained that the Budget Development Timeline for Fiscal Year 2012-13 which includes 2013-2014, 2014-2015, and 2015-2016 is a working document and typically it ties to the unveiling of the Governor's proposed budget.  The document is a work in progress and staff updates it whenever relevant and appropriate information is available, and brings it to the Board as an information item. She drew the Board's attention to the Finance Committee meetings, noting that in light of the lack of clarity and insufficient detail received from the School Services of California (SSC) budget conference today, she is asking that the Board approved the timeline tonight and that it be adjusted as more information becomes available. 

With that, Trustee Rosato asked that when the meetings are scheduled, ample notice of cancellation be given to our stakeholders.  Assistant Superintendent Chin-Bendib said that staff is very mindful of noting changes, informing stakeholders, and posting on the website. 

Following the discussion, the Board approved the  Budget Development Timeline for 2013-2014 Adopted Budget which includes fiscal years 2014-2015, 2015-2016.  Trustee Carey was absent.

The Board adopted Resolution No. 13-06 Submittal of Application(s) for all CalRecycle Grants for which San Leandro Unified School District is eligible.  Trustee Carey was absent.

Miscellaneous Receipts in the amount of $21,881,684.02 have been deposited in the Treasury of Alameda County.

Trustee Toro appreciated that the high school students are concerned about safety at the school sites. He asked and received consensus for the Board and District staff review of the District's emergency procedures, and that the information be vetted by the San Leandro Police Department.

Trustee Rosato met with Castro Valley Unified School Board President John Barbieri, who encouraged our Board members to attend the next Alameda Schools Board Association meeting this Thursday, 7 p.m. at the Alameda County Office of Education.   Trustee Rosato also announced that there are still openings for judges for the Dr. Martin Luther King, Jr. Forensics Tournament being held at James Logan High in Union city. He will pass on the information to the Superintendent.

Trustee L?pez thanked and concurred with Trustee Toro that staff should review the District safety standards.  She attended, on behalf of the Board, the San Leandro YMCA Youth & Government's Bill Hearing Night on January 3, where a number of students from San Leandro High School participated in a mock bill hearing, adding that many community leaders, school officials and former trustees were in attendance.  Trustee L?pez also attended (along with Trustees Prola and Katz-Lacabe) the City Council meeting on Monday and is looking forward to continued conversations and information regarding Burrell Field and Pacific Sports Complex.

Trustee Katz-Lacabe commented that while the birth rate is declining in various areas of San Leandro by two to three percent, the population for that same 10-year period increased by seven percent, suggesting that the District look at what the impact, if any, has on some of the assumptions we are making with regards to enrollment at the schools.  He would like to see the Finance Committee meet soon and make recommendations for restorations of some of cuts made by the Board, in light of the passage of Proposition 30 and Measure L. He also expressed how grateful he was to Assemblymember Rob Bonta for his first piece of legislation clarifying the language regarding parcel taxes.  

Trustee James, responding to Trustee Katz-Lacabe's regarding the Finance Committee meeting soon to consider restoration of cuts, felt that when clarifying information is received from the state, (which is expected in about two weeks) that would be the time for the Finance Committee to schedule a meeting.  He also shared that his wife accompanied the San Leandro High School Ski Team for a one-day trip to Kirkwood.  

Trustee Prola announced the following the 2012-2013 Board Committee assignments:

Communication/Advocacy/City-District Liaison (which is currently not meeting) 

• Mike Katz-Lacabe, Chair
• Vince J. Rosato
• Lance James
• Ron Carey, Alternate

Curriculum/Policy

• Ron Carey, Chair
• Vince J. Rosato
• Diana Prola
• Corina L?pez, Alternate

Finance

• Lance James, Chair
• Jason Toro
• Corina L?pez
• Ron Carey, Alternate

Facilities/Technology

• Diana Prola, Chair
• Mike Katz-Lacabe
• Jason Toro

It was noted that currently there is not an alternate to the Facilities/Technology Committee. 

Trustee Prola welcomed the new Board members.  She attended the Annual Boys and Girls Club Crab Feed on January 12, 2013.  She also acknowledged Assemblymember Rob Bonta for introducing AB 59, clarifying the language of uniformity and the effects on parcel taxes.  Trustee Prola asked and received consensus to adjourn the meeting in memory of the children and adults who lost their lives at the Sandy Hood Elementary School tragedy, San Leandro High School student Tyronta Mickens, and Joe Collier, husband of former Board member Esther Holcomb, who was a dedicated and long-time supporter of San Leandro Schools and our sports programs.

• Regular Board Meeting - January 29, 2013
• Regular Board Meeting - February 5, 2013
• Tentative Board Meeting/Work Session - February 12, 2013 (District Office)
• Regular Board Meeting - February 26, 2013
• Regular Board Meeting - March 5, 2013
• Special Board Meeting - March 12, 2013 (District Office)
• Regular Board Meeting - March 19, 2013
• Regular Board Meeting - April 2, 2013
• Regular Board Meeting - April 16, 2013
• Regular Board Meeting - May 7, 2013
• Tentative Board Meeting/Work Session - May 14, 2013 (District Office)
• Regular Board Meeting - May 21, 2013
• Regular Board Meeting - June 4, 2013
• Regular Board Meeting - June 18, 2013
• Special Board Meeting - June 25, 2013 (District Office)

• Regular Board Meeting - January 29, 2013
• Regular Board Meeting - February 5, 2013
• Tentative Board Meeting/Work Session - February 12, 2013 (District Office)
• Regular Board Meeting - February 26, 2013
• Regular Board Meeting - March 5, 2013
• Special Board Meeting - March 12, 2013 (District Office)
• Regular Board Meeting - March 19, 2013
• Regular Board Meeting - April 2, 2013
• Regular Board Meeting - April 16, 2013
• Regular Board Meeting - May 7, 2013
• Tentative Board Meeting/Work Session - May 14, 2013 (District Office)
• Regular Board Meeting - May 21, 2013
• Regular Board Meeting - June 4, 2013
• Regular Board Meeting - June 18, 2013
• Special Board Meeting - June 25, 2013 (District Office)

The meeting was adjourned at 9:05 p.m.  Trustee Carey was absent.