The meeting was called to order at 5:30 p.m. by President Prola.  It was noted that all Board members were in attendance.

There were no public comments regarding the closed session agenda.

The Board recessed into closed session at 5:30 p.m.

Williams Properties, a California General Partnership, and Prudential Properties, a  California Limited Partnership v. The San Leandro Unified School District, et al., County of Alameda Superior Court Case No. RG13662223.

The Board reconvened to open session at 7:05 p.m. 

President Prola led the Pledge of Allegiance to the Flag.

The Board approved the Regular Board meeting agenda for January 29, 2013.

Approve the Regular Board meeting agenda for January 29, 2013.

Members of the audience who wish to address the Board are asked to complete the yellow card available at the entrance and submit it to the Board's Administrative Assistant. Speakers who have completed the card will be called when the item is reached on the agenda or, for non-agenda items, during the Public Testimony. Cards are to be turned in before the item is reached on the agenda. Please note that the meeting is being recorded.

State law prohibits the Board of Education from taking any action on or discussing items that are not on the posted agenda except to A) briefly respond to statements made or questions posed by the public in attendance; B) ask questions for clarification; C) provide a reference to a staff member or other resource for factual information in response to the inquiry; or D) ask a staff member to report back on the matter at the next meeting and/or put it on a future agenda. (Government Code 54954.2(a)).

There was no report.

• Carol Delton, representing the San Leandro Teachers' Association (SLTA) on matters of budget and finance, addressed the Board regarding agenda posting/notification of upcoming Finance Committee meetings and possible areas of focus to consider such as potential cuts/restorations, program maintenance for our students, and to not issue RIFs this year.
  
• Jim Oddie, District Director, Assembly Member Rob Bonta'a Office, addressed the Board on behalf of the Resolution #13-07 In Support of Assembly Member Rob Bonta's proposed legislation (AB) 59 to Protect District Funding. Mr. Oddie explained that AB 59 was introduced to clarify that existing law authorizes school districts to assess parcel taxes in accordance with uniform property classifications, protecting existing revenue options for local school districts to continue to provide educational opportunity in the face of ongoing state budget difficulties.  He urged the  Board to adopt Resolution #13-07 in Support of AB 59.
  
  Following Mr. Oddie's comments, Trustee Katz-Lacabe thanked Assemblymember Bonta for making this his first bill, adding that "we are very grateful."
  
  President Prola then asked and received consensus to bring Consent Items #11b, Resolution #13-07 In Support of AB 59 to Project District Funding up on the agenda for Board consideration at this time.

On a motion made by Trustee James and seconded by Trustee Rosato, the Board adopted Resolution No. 13-07 In Support of Assembly Bill 59 to Project District Funding by a 7-0 vote. 

The Carlston Family Foundation endeavors to find educators who demonstrate the value of knowledge through their commitment to their students' academic successes and who have had a profound life changing academic influence on their students. Each year, the Foundation honors five California public school teachers nominated by former students who believe the teacher has had a life-changing impact on their lives by providing them inspiration, motivation and the academic skills they needed at a critical point in their young lives. This year, San Leandro High School History/Social Science teacher, Leo Ocon, was selected to be among the five honorees. Each outstanding teacher was honored at the Educational Symposium and Outstanding Teacher of America Award Ceremony and received $15,000, and $5,000 for his/her school.  Tim Allen, Executive Director of the Carlston Family Foundation, awarded San Leandro High School $5,000 on behalf of Leo's accomplishments, adding that Leon Ocon is now joining an elite group of 55 teachers who are effective, inspirational and life changing. In addition, the Superintendent and Board of Education awarded Leo Ocon with a commendation for his achievement. 

Mr. Ocon said that "It is a very humbling experience, describing how the past few months have been "a powerful experience" to be selected with other teachers and hear the stories of the other four students who lives were impacted by his fellow educators.  Referencing the Carlston Family Foundation's offer to provide professional development by bringing in the outstanding educators, Mr. Ocon encouraged the District "to look at working closely with the Carlston Family Foundation to help young teachers each and every day."

Debbie Wong, Assistant Superintendent, Educational Services, provided a report on the District's Safe Schools Action Plan: Building Safe and Inclusive Schools for All Students, Families, and Staff. The presentation included the Safe Schools Committee's best thinking to accomplish work in the following three goals:

1. Welcome, Celebrate, and Support Our LGBTQ Students, Families, and Staff
2. Educate the School Community: Staff Development
3. Safe Schools Curriculum: Revise, train and support staff delivering curriculum

Assistant Superintendent Wong also reported that in addition to the goals, the Safe Schools Committee wanted to begin working on other needs such as:

• Replace a school family event with an LGBTQ event
• Develop a list of staff to train, model, and support teachers in delivering classroom lessons
• Provide a list of staff to train, model, and support teachers in delivering classroom lessons
• Provide time at school sites to explore, study, decipher, discuss, collaborate around the Safe Schools curriculum
• Identify current role models for young students
• Substitute some of the elementary ELA stories with safe school lessons from the "May Do" binder

The Assistant Superintendent acknowledged the twenty-five members of the San Leandro Unified Safe Schools Committee, who are dedicated to creating safe and inclusive environments for every student, adding that last year the District's safe schools work was recognized by the City of San Leandro. 

The Board thanked staff for the presentation, acknowledging the importance of the work that helps remove prejudice and bullying and promotes safety, self-worth and support students to be who they are.

Debbie Wong, Assistant Superintendent, Educational Services, will provide a report on the District's Safe Schools Action Plan: Building Safe and Inclusive Schools for All Students, Families, and Staff. The presentation will include the Safe Schools Committee's best thinking to accomplish work in the following three goals:

1. Welcome, Celebrate, and Support Our LGBTQ Students, Families, and Staff
2. Educate the School Community: Staff Development
3. Safe Schools Curriculum: Revise, train and support staff delivering curriculum

The Assistant Superintendent Business & Operations, Song Chin-Bendib, provided a presentation on Governor Brown's proposal for the 2013-2014 State Budget and K-12 Education. The presentation included any projected impact of the Governor's proposed budget on the San Leandro Unified School District. This presentation included a discussion of the proposed Local Control Funding Formula (LCFF), and other relevant fiscal information from the proposal. The LCFF would replace revenue limits and most categorical program funding.  Based on the formula, the funding would generally be flexible and could be used for any educational purpose.  Major LCFF elements include:

• Basic Grant
• Supplemental (weighted) Grant
• Concentration (weighted) Grant
• Augmentations to the Base Grant
• Add-ons to formula
• Separately funded programs
• Hold-harmless and transition

Paraphrasing words from Ken Hall, founder of School Services of California, Assistant Superintendent Chin-Bendib, concluded by saying:

• Yes we have passage of Proposition 30, but we are not out of the woods yet
• Key is to manage your expectations
• Don't give away tomorrow's opportunities
• This is a once-in-a-career opportunity to redesign the delivery model needs for tomorrow
• Recognize even the more modest recovery

The Trustees expressed their frustration on not knowing the details of the budget, and posed clarifying questions regarding the Regional Occupational Program, the difference between the weighted student formula from last year and to this year, and revenue limit deficits which were address by staff.  With regards to any monetary impact to Adult Education, staff will respond to the Board by the end of the week. 

PUBLIC COMMENTS

Carol Delton, San Leandro Teachers' Association (SLTA), commented on Measure L income not affected by the potential lawsuit, asking if staff could research whether it could be counted in future budgets.  She also commented on K-3 CSR funding. 

Following public comments, The Board took a short break at 8:46 p.m., returning at 8:53 p.m.

Goal #2: Ensure the Financial Stability and Efficiency of the District

The Assistant Superintendent Business & Operations, Song Chin-Bendib, will provide a presentation on Governor Brown's proposal for the 2013-2014 State Budget and K-12 Education. The presentation will include any projected impact of the Governor's proposed budget on the San Leandro Unified School District. This presentation will include a discussion of the proposed Local Control Funding Formula (LCFF), and other relevant fiscal information from the proposal.

Trustee Carey reported receipt of the following emails from December 11, 2012, to January 28, 2013:  From Dan Martin regarding "Dirty Hallways"; from Robin Michel regarding "Board Meeting Highlights from December, 4, 11, and January 15," "Message from the Superintendent," "Need a Perfect Holiday Giver? Why not bet on a Burrell Brick!," "Press Release: Public Invited to West Coast Showing of the Prestigious 2012-13 AP Art Studio Exhibit at the San Leandro Arts Education Center"; from  Georgette Jackson regarding "McKinley Bulletin"; from NRSI regarding "5 Powerful Reading Interventions That Work!," "4 Powerful Reading Interventions That Work," "Help Dyslexic Students Finally See the Words"; from Elaine Tesoro regarding "Weekly Bulletin December 17, 2012-December 21, 2012," "Weekly Bulletin January 14-January 18,2013," "Weekly Bulletin January 21 - January 25, 2013," and "Weekly Bulletin January 28 - February 1, 2013"; from Dr. Marie Carbo regarding "PRO=High Reading Gains! Free Trial!"; from Unique Holland regarding "Happy Holidays from ACOE"; from Monthly Teacher Newsletter regarding "Busy Teacher Monthly Guide to Lesson Plans, Worksheets and Printables," and "7 Teacher Resources That We Can't Live Without!"; from Dr. Bruce Sliger regarding "Live Grant Writing Webinars for Educators," and "Update: Grant Writing Webinars for Educators"; from Anthony Sodoro regarding "Partners in Education"; from Patrick Thomas regarding "Can I Send You Some Customers?"; from Jonathan Sherr regarding "SLTA Updates/Bargaining Survey"; from Sukhi Khaira regarding "Facilities and Technology Committee Agenda - January 9, 2013, and January 23, 2013," from Ebado Ismail regarding "January 2013 Bancroft Banner Newsletter"; from Stephen Cassidy regarding ""Bonta's First Bill (AB 59) Protects School District Funding"; from John Stossel regarding "A Special Offer for Educators"; from Lee Wirt regarding "Eagle Eye"; from Myrna Hernandez regarding "Washington Parent Newsletter"; from JK Thomas &  Associates regarding "Explicit Instruction for Writing with Anita Archer"; Mike McMahon regarding "CCCBA & ACSBA Joint Event - January 17, 2013 - Governor's Budget Proposal"; from Mary Patterson regarding "Classified Posting"; from Veronica Sanchez regarding "Garfield Newsletter"; from Rick Richards regarding "Carlos Santana Visited San Leandro High School," and "Keep Music Rockin' Foundation- Save the Date"; from Carol Delton regarding "Upcoming Finance Committee Meetings"; from Dr. Johnny Alvarado regarding "CA Educators - 1 day seminar - 3 graduate units - register now - several locations"; from Mia Ousley regarding "The Broadmoor Beacon - January/February 2013," from Mike Katz-Lacabe regarding "CA Political News: San Leandro School District Intentionally Violates States Law...," "Daily Review: San Leandro Pulls Back Program Cuts after Pass of Prop. 30," and "White House's Executive Orders on Guns' Impact on Schools"; from Steven Seigel regarding "Meeting Request from Steve at BSM"; from VSCHOOLZ, INC regarding "Technology is Changing Education, and VSCHOOLZ is Leading the Way!"; from Mary  Baker regarding "Brand New Beauty Company"; from Dan Sherman regarding "TenMarks - The Easiest Way to Improve Math Scores"; from Maria Carvalho regarding "Lincoln High Newsletter"; from Garry Grotke regarding "Anvita's Essay - Dr. MLK Oratorical Festival"; from Mills Teacher Scholars regarding "Mills Teacher Scholars January Update"; from Kristen Yasukawa regarding "Community Leader Discussion on Health &  Weight of the Nation Film - March 12"; and from Yassin Jacob regarding "Request."

Student Board member Elisha Feliciano updated the Board on activities at the San Leandro High School main campus and the Fred T. Korematsu campus.  Highlights included:

• Season of Services kicked off its 10-week campaign on January 23, reporting that through her project "One Love" she collected 2,685 letters which were distributed to every student during their second period class.  She personally thanked Trustees Prola and Carey for writing their letters. In addition, she reported:
  • Events for week one included a "Flash Mob" where a group of students came together in the quad and did a chant for peace, and the Black Student Union's theme was "With Unity, We Find Knowledge and Wisdom"
  • Week two is "No Name Calling Week" and Club Rainbow's theme, "Think Outside the Gender Box"
  • This Friday a free screening of  "Straightlaced" will be shown at the Arts Education Center, adding that she has seen the film and highly recommends that the Board see the film, if possible
• A new semester has started and students are determined to work harder to improve grades from last semester
• February 1 is  "Power Pride Friday," where on the first Friday of every month students dress up to show their pirate pride and support for our sports teams
• Prom will be May 4 at the Galleria in San Francisco

Anita Waldron, San Leandro Teachers' Association Vice President and bargaining chair commented on the Governor's proposal for the 2013-204 state budget and K-12 education, sharing how concessions made by SLTA have personally impacted her.  In addition, she reported on some of the SLTA activities including:

• Today was a Professional Development workshop where Tracey Levy demonstrated how to make a Peace Quilt, which is a visual way to reflect students' lives through Season of Service, Period of Peace
• February 5, a CTA staff person will be giving a presentation on child abuse and neglect
• Last Wednesday, three bargaining team members attended the Alcosta coordinating bargaining session in Concord
• January 18 was Mid-year Planning Day, commending both bargaining teams and the Board for recognizing the value of such a day
• Two SLTA members, Tracey Levy and Linda Campfield conducted a "One  Warm Thing" campaign where site reps bring a decorated box and collect new "warm things", reporting that this December, twenty-nine large bags were given to Davis Street Community Center
• SLTA President Jon Sherr and she are in the process of tallying the bargaining surveys, adding that for those who have not seen the survey, she can forward a copy to the Superintendent
• Ms. Waldron extended an invitation to the Board to attend the Alcosta school board breakfast on February 23

Superintendent Cathey acknowledged Assistant Superintendent Debbie Wong and Curriculum and Instruction Director Mike Walbridge for all of their work towards preparing to bring teacher teams together to plan our path towards the transition to Common Core.  Elementary ELA and Math teams met on January 23, secondary math met today,  and secondary level ELA and History/Social Science will meet on Thursday, January 31. In addition she reported that:

• The District Office will be relocating to temporary housing while HVAC, roofing, etc. repairs are made to the building. The plan has been presented to the Facilities and Technology Committee and District staff,  adding that meetings are currently underway to meet with each department to determine any special considerations not yet identified 
• She attended the San Leandro Chamber installation dinner, stating that it was a very worthwhile evening and the San Leandro Education Foundation was acknowledged for all of their work
• A free screening of Straightlaced will be shown on Friday, February 1 at the AEC.  Doors open at 7 p.m. and the screening starts at 7:30 p.m.  
• The Finance committee will meet on Thursday, January 31, 6:00 p.m. at the District Office
• New Board Orientation will be tomorrow, January 30 at the District Office. 5:30 p.m. with Human Resources and Business and Operations
• The San Leandro High School Parent Equity Committee hosted the Educational Summit for Students and Parents on Saturday, January 26, where approximately 300 people (many of them students) attended. Among the presenters were keynote speaker Dr. Ammar Sahali, and AJ Williams.
• The City hosted a Martin Luther King Jr. Oratorical Festival on Monday, January 21 at the Marina Community Center. There were about 26 student participants. It was an excellent event. 

Trustee Katz-Lacabe reported that the Facilities & Technology Committee met on January 23, 2013. The committee discussed Change Order #3 to the construction contract with F&H Construction for the San Leandro High School Swim Center, Drainage and Fields projects, Amendment #5 to the architectural services contract with AEDIS Architects for the San Leandro High School skylight structural calculations, and Amendment #8 to the service cont5ract with Vista Environmental consulting Group to include hazmat consulting services for 2013 projects and are on tonight's agenda for Board consideration. 

With the exception of Consent Item 11b, Resolution No. 13-07 In Support of Assembly Bill 59 to Protect District Funding, which was approved earlier, the Board approved the remaining Consent Items.

Approve the minutes of the Regular Board meeting held on January 15, 2013.

The Board moved this item up to following public comments from Mr. Jim Oddie, District Director, Assembly Member Rob Bonta's Office, and adopted Resolution #13-07 in Support of AB 59 to Protect School District Funding.

Assembly Member Rob Bonta representing the 18th Assembly District which includes Alameda, San Leandro, and Oakland introduced a bill to clarify that existing law authorizes school districts to assess parcel taxes in accordance with uniform property classifications, protecting existing revenue options for local school districts to continue to provide educational opportunities in the face of ongoing state budget difficulties. 

The Board of Education thanks Assembly Member Bonta for his support of San Leandro Unified School District and public education across the state. Resolution #13-07 formally declares full support of AB 59 by the Board of Trustees. Resolution #13-07 is attached along with a copy of Assembly Bill 59.

As required for a district in Program Improvement Year 3 Corrective Action, in June 2012, the District contracted services with Napa, Solano, Contra Costa (NSCC) Educational Support Team Services as our District Assistance Intervention Team (DAIT) for technical assistance to revise the Local Educational Agency (LEA) Plan submitted March 10, 2012.  As part of the agreement, NSCC must monitor progress along our LEA Plan.  The scope of work included technical assistance for the state monitoring reports, five monitoring sessions at every school site throughout the school year, and review and rate LEA action steps.  For the past several months, the DAIT Team has been conducting classroom visitations in our schools with the outcome to strengthen classroom instruction and show progress along the LEA Plan.

The DAIT Team has recommended a mathematics institute for San Leandro High School Math Department to engage the teachers and site administrators in strengthening mathematics instructional practices, understanding the most recent research on mathematics instruction, and engaging in the upcoming mathematics common core state standards.  They held the institute on December 18, 2012 and did not complete the agenda. It was recommended by both the DAIT Team and Math Department to have a second day as soon as possible.  The date for the institute was exchanged with the DAIT Math Visitation for January 25, 2013.  The DAIT team includes two facilitators and one recorder. The cost of this second all day institute is $3,500.

The agenda for this day includes:

• Sharing how the implementation of agreed upon lesson structure and instructional strategies is going
• Reviewing 90/90/90 schools article and discuss its relevance to math instruction
• Reviewing research on the efficacy of explicit instruction
• Reviewing Smarter Balanced assessments to determine specific implications for instruction
• Modeling algebra lessons

In collaboration with Alameda County Office of Education as Lead Agency for the Title VII Indian Education Grant and with Hayward USD and San Lorenzo USD, San Leandro would like to participate as a member of this consortium to work with the Bay Area American Indian Council, dba Indigenous Nations Child and Family Agency, to provide our Native American students in gardes K through 12 and their families academic support, tutorial services, and cultural activities. We have eligibility forms in our district parent handbook, provide referrals for services, and provide classroom and meeting space for tutoring and other related activities. The agency provides homework help, tutoring in math and language arts, college preparation assistance, cultural activities, and a summer enrichment program. There is no cost to the district.

Roosevelt School is seeking to contract with Sylvan Learning Center again this school year for 8 weeks beginning February 4th for thirteen 4th and 5th grade students identified as needing additional mathematics support on site at Roosevelt. Sylvan will provide the teachers, all curriculum and support materials needed, and a free mathematics computer program. Services will be after school four days per week for an hour for 30 days. As part of an "in-kind" service, Sylvan will be providing a parent workshop called "Forgotten Math" in March. This is the third year using Sylvan to provide these after school services. The results from last year showed that 70% of the 16 participating students grew on the 2012 STAR Math Content Standards Test (CST). Roosevelt is utilizing their Supplemental Intervention Hourly budget to focus on mathematics support. Sylvan Learning Center is also a state approved supplemental educational service provider that our District uses for our program improvement schools.

No Cost to the General Fund; $39,038 from the GEAR UP Grant

• 442.5 instructional hours (59 days at 7.5 tutoring hours) x $45/hour=$19,913
• 375 site coordinator hours (25 hours/week for 15 weeks) x $35/hour=$13,125
• 60 Non instructional hours (preparation, meetings, debrief) x 5 instructors x $20/hour=$6,000

The District's GEAR UP Program has been working with the same grade level of students providing academic services since these students were in 7th grade.  They are now 11th graders.  The goal of the program is to build within them a college/career-going culture.  Achieve Learning and Resource Center, Inc. is a local non-profit organization that provides tutoring and test preparation services. Based in Oakland, their mission is to provide high quality, affordable education that meets the needs of students in the community. GEAR UP is currently partnering with Achieve Learning to provide test preparation through the San Leandro High School SAT Academy, which has approximately 130 students enrolled and attending. Achieve Learning has consistently exhibited professionalism and the ability to coordinate our program and the other programs that we have observed. For this reason, GEAR UP would like to extend their work to include tutorial services.

Many San Leandro High School students have areas where they are lacking academic skills or struggling with some of the courses in which they are enrolled. Our tutoring program would offer support in mathematics (Advanced Algebra II/ Trigonometry, Pre-Calculus, Calculus, and Geometry) and science (Physics and Chemistry). The program would also be adding Environmental Science for the Spring Semester.

GEAR UP Tutorial Model

The program would run Monday-Thursday from 3:15pm-5:30pm. During that time tutors would provide one-to-one and small group tutoring and homework help which includes teaching mini-lessons. Students would be grouped with tutors by subject at a 8:1 ratio. With this configuration, they would be able to serve up to 160 students this semester. Students would have an opportunity to get tutoring in two subjects per day. Sessions would be open to all 11^th grade students, however, those who received a grade of "C" or below during the Fall semester 2012 will be given priority.

In order to continue to carefully monitor our program, keep parents aware of their student's progress, and make connections to the student?s school day, the Achieve Learning Program Coordinator will monitor the daily tutorials, meet with classroom teachers, track student attendance and progress, and communicate regularly with parents and GEAR UP staff.

Students in this program are those that need additional time, space, and structure necessary to improve their academic achievement. Those who sign-up for the program must agree to attend all tutoring sessions two-days a week. Attendance is monitored, parents are called after each absence and are given attendance and progress reports twice per semester.

Achieve Learning has also committed to contributing $3,000 in matching funds in the form of:

$1000 for materials, student incentives

$2,000 for Administrative costs

New non-public school placement contracts for the school year 2012-2013.

Government Code sections 66001 and 66006 imposed detailed requirements on public agencies that levy development fees. These sections require school districts collecting statutory school facilities fees to make an annual accounting of those fees available to the public at the end of the fiscal year.

The attached report provides additional detailed information of the developers? fees which was already made public as part of the Unaudited Actuals report on September 11, 2012.

In addition, Section 66001 requires each district collecting development fees to make additional findings every five years about any fund in which those fees remained unexpended at the end of a fiscal year. The District has expended the fees that are collected annually.

Attached are the following:

• Resolution regarding accounting of development fees for 2011-2012 Fiscal Year
• Exhibit A
• Exhibit B
• San Leandro USD Fund 250 Capital Facilities 2011-2012
• Fund 250 Capital Facilities Fund Project Cost Report as of June 30, 2012

By disclosing the reports, the District will have met the requirements of Government Code sections 66001 and 66006.

One of the major marquee projects identified in the Measure M language is the San Leandro High School Swim Center and Fields project.  The District retained WLC Architects, Inc. to design and prepare all the design and construction documents.  Plans and specifications were approved by the Division of the State Architect (DSA) on May 18, 2012, and the project was bid through the requirements of Public Contract Code.  

On July 10, 2012, the District received bids through the formal sealed bid opening process, per State of California Public Contract Code requirements, for the San Leandro High School Swim Center and Fields project. 

Seven (7) bids were received for the project.  The lowest responsive, responsible bid was submitted by F&H Construction, Inc. in the amount of $10,186,000. On July 17, 2012, the Board of Education created the Measure B San Leandro High School (SLHS) Grading & Drainage project and approved the construction contract with F&H Construction, Inc.

On November 6, 2012, the Board of Education approved Change Order #1 for the removal and disposal of asbestos containing pipes from various areas of the existing athletic fields at the high school to an approved landfill.

On January 15, 2013, the Board of Education approved Change Order #2, in the amount of $20,249, to address field conditions and to improve safety,   increase value, flexibility and/or functionality.

Change Order #3, in the amount of $55,456, is to address field conditions by furnishing and installing lime soil treatment application to stabilize the soil and to mitigate weather delays and to allow for continued construction through wet weather; to furnish and install a handicap lift in anticipation of new code requirements currently being phased in; and perform additional exploratory excavation to expose and hand dig around unknown underground utility conditions.

Contract Summary

 Budget Summary

The Board of Education previously approved AEDIS Architects, through a Request for Qualifications (RFQ) process, to be placed in an Architectural Pool for use on selected projects as identified through the local Measure B Bond.  The original Contract was entered into on September 6, 2007, between AEDIS Architects and San Leandro Unified School District to provide architectural design services for painting and lighting modernization at San Leandro High School (SLHS), McKinley, Roosevelt, and Washington Elementary Schools.

Subsequently The Board approved:

• Amendment #1, in the amount of $470,654, on  November 6, 2007, which added modernization at Bancroft Middle School to the scope of the contract.
• Amendment #2, in the amount of $121,532, on December 14, 2010, which added classroom painting and lighting upgrades at Garfield and Monroe Elementary Schools.
• Amendment #3, in the amount of $18,810, on January 24, 2012, which added classroom painting and lighting upgrades at Washington Elementary School to Include Buildings C & E.
• Amendment #4, in the amount of $389,562, on August 7, 2012, provides architectural design services for window, skylight, seismic and exterior door repair and or replacement at San Leandro High School as well as the replacement of portable classrooms in building C and E at Washington Elementary School.
• Amendment #5, in the amount of $29,000, on December 11, 2012, for professional design services to install modular classroom buildings at Washington Elementary School instead of portables, as originally designed.

Amendment #6, in the amount of $4,400, is to provide architectural design services for engineering calculations for skylights at San Leandro High School in order to prepare and allow for production before the installation during the summer timeframe.  

Contract and Fee Summary

The Board of Education previously approved Vista Environmental Consulting for use on selected projects as identified through the local Measure B Bond.  The original contract in the amount of $61,690 was entered into on February 22, 2008, between Vista Environmental Consulting and San Leandro Unified School District to provide Hazardous Materials Assessment, Remediation Design, and Remediation Oversight services for the SLHS Music Building, Monroe ES Administration Roof, and the Restroom Renovations at Washington and McKinley Elementary School projects.

Subsequently, the Board approved:

• Amendment #1 on November 6, 2008, in the amount of $88,610
• Amendment #2 on November 17, 2009, in the amount of $25,000
• Amendment #3 on February 8, 2011, in the amount of $28,750
• Amendment #4 on March 1, 2011, in the amount of $186,610
• Amendment #5 on November 1, 2011, in the amount of $60,110
• Amendment #6 on January 10, 2012, in the amount of $7,000
• Amendment #7 on January 10, 2012, in the amount of $7,000

This amendment #8 is in the amount of $78,670.  This amount provides for additional Hazardous Material Assessment Survey, Remediation Design and Oversight, and Final Report services at Muir Middle School Modernization ($15,914); Wilson Elementary School Modernization ($4,146); Washington Elementary School Classroom Building Demolitions and Classroom Replacement ($19,865) ); Madison Elementary School Modernization, District Office, Instructional Materials Center, Restroom, Seismic and Windows ($11,946); and for San Leandro High School Modernization ($26,799).

Contract Summary

The Board approved the recommendation to expunge the expulsion record for student E15-09/10. Therefore, all records associated with the expulsion will be expunged from the student's school and District record. 

Trustee L?pez asking that this item be further explored to explain some details that were not clear, made a motion to table this item; however there was not a second to the motion. Trustee L?pez then made a second motion to not readmit student E09-11/12 at this time and then reconsider once clarifying information is received; however, there was not a second to her motion. 

To help clarify the confusion of this item, Assistant Superintendent Debbie Wong confirmed that the student had already been readmitted prior to Board approval because at the time, the school site was the only place where the student could be placed.  In addition to not coming before the Board before the student returned to the school, Trustee Katz-Lacabe explained that there was some confusion as to whether the student had actually completed the rehabilitation plan as the letter from the agency stated that the "student and/or his parents had attended the counseling sessions."

Trustee Katz-Lacabe then motioned to approve the recommendation for readmission from expulsion for student E09-11/12, pending written confirmation that the required counseling sessions were attended by the student.  The motion was seconded by Trustee Toro and approved by the Board.

Approve the recommendation for readmission from expulsion for student E09-11/12, who has satisfactorily completed the rehabilitation plan and is eligible to return to a comprehensive program.

The Board approved the recommendation for readmission from expulsion for student E13-10/11, who has completed the rehabilitation plan and is eligible to return to a comprehensive program.

Approve the recommendation for readmission from expulsion for student E13-10/11, who has completed the rehabilitation plan and is eligible to return to a comprehensive program.

Cindy M. Cathey, Superintendent

Superintendent Cathey provided an update on School Safety and Emergency Preparedness Planning Update which included a review and discussion of some of the components of the School Safety Plan and Emergency Preparedness Plans, which serve as the foundation for student and staff safety in terms of routine procedures such as fire drills to emergency disaster procedures such as earthquake and intruder, noting that with regards to "active shooter training", a concern raised by the Board, the District has not done such a training; however, the San Leandro Police Department will be able to help us in that area.  In addition to looking at any safety measures that might be beneficial to school sites, the Superintendent mentioned the District's work on addressing mental health issues and plans for a school based health center.   In addition, the relationship with the San Leandro Police Department is very strong and the School Resource Officers are a positive presence on campuses.  The Superintendent added that the two regional arcs at Bancroft Middle School and Garfield Elementary School have been filled with supplies; however, emergency supply kits are not yet in every class, but this is something that we are working on. 

The Board thanked the Superintendent for the safety update, and appreciated the close working relationship that the District has with the police department.

Student and staff safety is the number one priority of the San Leandro Unified School District. To help ensure the safety of our students and staff, every school, in accordance with Senate Bill 187, has a comprehensive School Safety Plan which is relevant to the needs and resources of the school and developed by the School Site Council or the Safety Planning Committee. 

School Safety Plans are evaluated and amended, as needed, on an annual basis. Schools in the District were in the process of reviewing their School Safety Plans at the time that the tragedy at Sandy Hook Elementary School in Connecticut, occurred. 

With this tragedy in mind, schools continue to examine their plans and procedures. It is important for the public to understand what schools are currently doing to help ensure safe schools. As required by state law, each School Safety Plan contains, but is not limited to, the following information: 

1. School Profile 
2. Assessment of current data regarding discipline and/or crime on the campus 
3. A safe and orderly environment conducive to learning
   • Strategies to provide and maintain a high level of school safety
   • Rules and Procedures on District discipline and policies regarding actions leading to suspension and expulsion
   • Sex Offender?s Notification
   • Discrimination and procedures to stop/address bullying and protection for LGBTQ students
   • Procedures to notify teachers of dangerous pupils
   • Child Abuse Reporting procedures
   • Provisions of a school-wide dress code that prohibit students from wearing ?gang related apparel?, if the school has adopted such a code
   • Hate Crime Reporting procedures
   • Sexual Harassment Policy
4. Policies Regarding Actions which would lead to suspension and/or expulsion
5. Disaster procedures: routine and emergency. Procedures for safe ingress and egress of pupils, parents, and school employees to and from school
6. Strategies to compel positive student attendance: Goals and action steps
7. Student support systems in place to ensure student success in school (counseling, intervention, behavior plans, positive attendance, achievement assemblies, etc.)

In relation to routine and emergency disaster procedures, the District follows the San Leandro Unified School District Emergency Operations Plan which was developed in partnership with Alameda County Office of Education, and other emergency preparedness agencies such as the City, Police and Fire, etc. The Emergency Operations Plan conforms to the State mandated Standardized Emergency Management System (SEMS) and effectively restructures emergency response at all levels in compliance with the Incident Command System (ICS). 

The plan meets the requirements of Alameda County?s policies on Emergency Response and Planning, and defines the primary and support roles of the District and individual schools in after-incident assessment and reporting requirements. 

The Scope encompasses all District facilities, schools and alternative, adult and special education centers. It addresses a broad range of major emergencies that may affect more than one site. Such events include:

• Earthquake
• Hazardous materials emergencies
• Flooding ? Landslides
• Wildfires ? Bomb Threats
• Terrorism

Sites use a Recommended Site Plan Template which includes roles and responsibilities and procedures for students and staff as well as an emergency management organizational structure that complies with SEMS in the event of an emergency. Site plans also include procedures for: 

• Earthquake
• Fire 
• Suspicious, Threatening, or Dangerous Individual
• Secure Campus Drill/Intruder Drill
• Bomb Threats

There are many components that go into developing a comprehensive safety and emergency preparedness plan. The above information is in no way intended to represent all aspects of the District?s efforts to ensure the safety of our students and staff. This information is intended to provide an overview of the components of our School Safety Plans and Emergency Preparedness Plans and Procedures which serve as the foundation for student and staff safety. 

Additional steps taken by the District as well as next steps to be addressed will be included as part of this discussion when the Board addresses this specific conference item.

Debbie Wong, Assistant Superintendent, Educational Services

Trustee Rosato commented that he spoke with Lieutenant Luis Torres from the San Leandro Police Department who is the contact person for the Disaster Preparedness Council, and was told that a meeting is being planned for the end of March.  Trustee Rosato attended the Safe Council for Education in Los Angeles last weekend.  He asked and received consensus to have the Policy Committee consider alternate models of discipline such as Restorative Justice.  He also visited Bancroft Middle School on January 18, Teacher Planning Day, where he received a tour of the facilities and had lunch with Principal Jonathan Ferrrer and staff.

Trustee Katz-Lacabe encouraged the members to visit the Arts Education Center (AEC) and see the display of student art from all over the nation.  He offered kudos to San Leandro High School art teacher, Audrey Brown, for bringing that display to the AEC for its only West Coast showing. He also noted that student art from our schools is on display in the children's section of the main library.  He attended "One Acts...and More" at the high school, acknowledging San Leandro High School teacher John Sheridan for his leadership and student Raushon Chapman's performance of the spoken word, which was very well done. He offered kudos to the City of San Leandro for hiring Deborah Acosta as the Chief Innovation Officer. On Thursday, Roosevelt Elementary School is having a "Hobby Night".

Trustee James commented that his daughter will be attending the University of Mary Washington in Virginia (where her grandmother attended). He is planning on attending the screening of Straightlaced at the AEC and Drakes on Friday. He also commented on Common Core, and is looking forward to the CTA breakfast and the Finance Committee meeting this Thursday, January 31. 

Trustee Carey reminded the Board that this Friday is Drakes fundraiser benefiting Madison Elementary School. 

Trustee Toro said that he recently joined the San Leandro Rotary, noting that one of the programs they support is the Interact Club at the high school, adding that last Wednesday, he had the opportunity to be judge for the Rotary's Annual Speech Contest where five San Leandro High School students shared their speeches on the topic of "Peace Through Service". He proudly announced that Student Board member Elisha Feliciano took first place and will be representing the San Leandro High School in the finals.  He also attended the JV boys basketball game, and visited the Eden Area ROP campus where he met with Dr. Fujii and had a tour. He is also looking forward to attending the CTA breakfast.

Trustee L?pez asked and received consensus to have the Policy Committee review expulsion and related matters such as rehabilitation, readmission, and expungement of expulsion records including procedures, process, parameters, and zero tolerance polices and bring it back to the Board. 

• Regular Board Meeting - February 5, 2013
• Tentative Board Meeting/Work Session - February 12, 2013 (District Office)
• Regular Board Meeting - February 26, 2013
• Regular Board Meeting - March 5, 2013
• Special Board Meeting - March 12, 2013 (District Office)
• Regular Board Meeting - March 19, 2013
• Regular Board Meeting - April 2, 2013
• Regular Board Meeting - April 16, 2013
• Regular Board Meeting - May 7, 2013
• Tentative Board Meeting/Work Session - May 14, 2013 (District Office)
• Regular Board Meeting - May 21, 2013
• Regular Board Meeting - June 4, 2013
• Regular Board Meeting - June 18, 2013
• Special Board Meeting - June 25, 2013 (District Office)

The meeting was adjourned at 9:51 p.m.