The meeting was called to order by President Prola at 5:34 p.m.  It was noted that all Board members were present with the exception of Trustee Katz-Lacabe.

There were no public comments regarding the closed session agenda.

The recessed into closed session at 5:35 p.m.

The Board reconvened to open session at 6:25 p.m.

President Prola led the Pledge of Allegiance to the Flag.

The Board approved the Special Board meeting and Work Session agenda for February 12, 2013.

Approve the agenda for the Special Board Meeting and Work Session held on February 12, 2013.

Members of the audience who wish to address the Board are asked to complete the yellow card available at the entrance and submit it to the Board President. Speakers who have completed the card will be called when the item is reached on the agenda or, for non-agenda items, during the Public Testimony. Cards are to be turned in before the item is reached on the agenda. Please note that the meeting is being recorded.

State law prohibits the Board of Education from taking any action on or discussing items that are not on the posted agenda except to A) briefly respond to statements made or questions posed by the public in attendance; B) ask questions for clarification; C) provide a reference to a staff member or other resource for factual information in response to the inquiry; or D) ask a staff member to report back on the matter at the next meeting and/or put it on a future agenda. (Government Code 54954.2(a)).

Adon S. Alonzo, San Leandro Unified School District parent, addressed the Board regarding the upcoming retirement of Superintendent Cindy Cathey and thanked her for all that she has done for the District, adding that now comes the difficult job of finding a replacement.  He urged the Board, that before looking outside the District, to look in-house and reach out to teachers, staff, students, parents, community and stakeholders for their help, input, and feedback to see if there is a viable candidate to continue the work.  He also stated that if a fresh pair of eyes is the direction the Board wished to go, going outside might be needed. 

Trustee Rosato asked to pull Consent Item 8a, Agreement Between All Green Recycling and San Leandro Unified School District for E-Waste Event at John Muir Middle School as he would like to make a comment before the Board took action. 

These items are considered routine and may be enacted by a single motion. At the request of any member of the Board, any item on the consent agenda shall be removed and given individual consideration for action as a regular agenda item.

Trustee Rosato asked staff to clairfy if there is written language regarding those students who are part of the group participating in the fundraiser for a school group field trip and are unable to pay for the trip, will be allowed to attend.   It was also noted during staff response that the address of John Muir Middle School on the contract was not correct. 

Following comment by the Board, the Board approved the contract between the All Green Recycling and the San Leandro Unified School District for E-Waste Event at John Muir Middle School.

The John Muir Middle School Band and Orchestra has been scheduled to perform in Disneyland on May 16-18, 2013 as part of Disney Magic Music Days program. John Muir Middle School has sent its band and orchestra every other year beginning in 2006. This is John Muir's third trip to Disneyland to perform or participate in a musical workshop with a Disney music director. During its Disney performance year, parents and students stage fundraiser events to offset or lessen the cost of the trip per student. The cost of this year's voluntary trip is $450.00 per student and covers transportation, admission, accommodations, Disney performance DVD and materials.

John Muir has several fundraiser events planned for the year. One of the projected biggest fundraiser events John Muir would like to offer is the E-waste collection event which is designed to promote environmental awareness and responsible recycling and at the same time raise funds for the JMMS Disneyland performance trip. JMMS Band and Orchestra are sponsoring this E-waste collection event in partnership with the complany ALL GREEN RECYCLING. This event is scheduled for March 2-3, 2013.

ALL GREEN will:

• Complete set up and breakdown of event
• Provide accidental and liability insurance
• Provide for removal of materials from vehicles
• Provide packaging and removal of all materials from site
• Transport materials to their facility for domestic recycling 

John Muir Middle School band and orchestra parent volunteers will:

• Promote the event district wide and community wide 
• Direct and monitor traffic of vehicles through to the designated e-waste drop-off zones in the site parking lot
• Manage and coordinate the signing in and recording of donors and donations as they drop off their E-waste

John Muir Middle School requests that it be allowed to ask district departments and schools to submit their discard list to the School Board prior to this event so that they can drop off their E-waste at John Muir Middle School by March 2-3, 2013.

District staff will work with JMMS and ALL GREEN to ensure health and safety including personnel time to maintain any facilities such as restrooms that may need to be used during this event.

John Muir Middle School projects maximum proceeds from this event if all district schools and departments participate in this E-waste recycling event.

All net proceeds from this event will benefit the school performance trip to Disneyland in May.

Accounting and auditing of the proceeds of this fundraising event will be the responsibility of the John Muir Middle School band and orchestra fundraising team and the school.

These items are submitted for advance planning and to assist the Board in establishing future agenda items. The Board may, however, take action on the following:

The Board reviewed and discussed selection process options for hiring a new Superintendent and provided staff direction on how to best proceed. 

Dr. John Thompson, Senior Director II, Human Resources, explained that the Board has the following options for selecting a new superintendent and walked the Board through the advantages and disadvantages to each of the following selection methods:

1. Appoint someone: either an internal candidate or someone from the "outside"
2. Conduct a district-led search
3. Use an outside firm to conduct a search

President Prola requested and received Board consensus of the Board to use an outside firm to conduct a search.  After some discussion, it was decided that: 

• Dr. Thompson will forward 2 additional search proposals (for a total of 5) to the Board for review by the end of the week, a Superintendent Search Firm Comparison chart, and possible interview questions
• The Board will rank each proposal from 1-5 with 1 being the highest and 5 being the lowest, identifying the top three firms to meet with the Board on February 26 for an interview/presentation in open session
• The Board agreed to start the open session on February 26 at 6:30 p.m. (to accommodate the interview/presentations), with the Board recessing into closed session following the open session

Before moving on to the work session, the Board took a short break.

The Board will review and discuss selection process options for hiring a new Superintendent and provide staff direction on how to best proceed.

Effective Governance Team Work Session 
A highly effective Board Governance team is critical to the efficient functioning of every school district. As new Board members are elected, it is important that the new Governance team develop strong a working relationship, understand roles & responsibilities, and protocols. As part of this work session, the Board discussed such topics as working styles, roles, governance responsibilities, Board protocols, and other governance topics as needed.

Effective Governance Team Work Session 
A highly effective Board Governance team is critical to the efficient functioning of every school district. As new Board members are elected, it is important that the new Governance team develop strong a working relationship, understand roles & responsibilities, and protocols. As part of this work session, the Board will discuss such topics as working styles, roles, governance responsibilities, Board protocols, and other governance topics as needed. 

Trustee Toro visited the San Leandro High School track and field team at Bancroft Middle School, commenting that he was very impressed with the coaches, the accomplishments of some of the seniors on the team, and the excitement felt by all for the upcoming completion of the new sports complex and Burrell Field.

Trustee Carey attended Lincoln High School's open house, acknowledging Principal Alex Harp for setting a good atmosphere on the campus.

Trustee James attended San Leandro High School's open house, and was disappointed that very few parents were in attendance, and information regarding the CAHSEE was not readily available. He commented that tonight's meeting was very informative and will help the Board work together as a Governance team. 

Trustee Katz-Lacabe also attended the open house at San Leandro High School.  He attend the Young Peoples' Symphony at the Arts Education Center, adding that it was a spectacular event.

Trustee L?pez asked if it would be possible to have someone come and speak to the Board about the Brown Act.  Superintendent Cathey said that Jon Pearl, an attorney that the District works with, does a great job around negotiations and the Brown Act.  Staff will look into arranging a time for him to give a workshop, when he is in the area.

Trustee Rosato visited John Muir Middle School and received a tour and spoke to various employees.  He acknowledged the school for their well-received band and orchestra, leadership group, and how they encourage parent involvement, where information about their Parent-Teacher-Student Organization (PTSO) can be accessed on the website.  

Trustee Prola expressed her frustration with the phone system at the high school when she tried to call about the open house program and after going through eight extensions, with no success, she finally called the District Office to have her question answered. 

• Regular Board Meeting - February 26, 2013
• Regular Board Meeting - March 5, 2013
• Special Board Meeting - March 12, 2013 (District Office)
• Regular Board Meeting - March 19, 2013
• Regular Board Meeting - April 2, 2013
• Regular Board Meeting - April 16, 2013
• Regular Board Meeting - May 7, 2013
• Tentative Board Meeting/Work Session - May 14, 2013 (District Office)
• Regular Board Meeting - May 21, 2013
• Regular Board Meeting - June 4, 2013
• Regular Board Meeting - June 18, 2013
• Special Board Meeting - June 25, 2013 (District Office)

• Regular Board Meeting - February 26, 2013
• Regular Board Meeting - March 5, 2013
• Special Board Meeting - March 12, 2013 (District Office)
• Regular Board Meeting - March 19, 2013
• Regular Board Meeting - April 2, 2013
• Regular Board Meeting - April 16, 2013
• Regular Board Meeting - May 7, 2013
• Tentative Board Meeting/Work Session - May 14, 2013 (District Office)
• Regular Board Meeting - May 21, 2013
• Regular Board Meeting - June 4, 2013
• Regular Board Meeting - June 18, 2013
• Special Board Meeting - June 25, 2013 (District Office)

The meeting was adjourned at 8:50 p.m.