The meeting was called to order at 6:02 p.m. by President Prola.  It was noted that all Board members were present.

There were no public comments regarding the closed session agenda.

The Board recessed into closed session at 6:02 p.m.

Williams Properties, a California General Partnership, and Prudential Properties, a  California Limited Partnership v. The San Leandro Unified School District, et al., County of Alameda Superior Court Case No. RG13662223.

President Prola led the Pledge of Allegiance to the Flag. 

President Prola asked for consensus to allow speakers in the audience who wish to address Conference Item 19a-Evergreen Avenue Gate at the Southeast Corner of the San Leandro High School Field to address the Board following  recognition of the San Leandro High school Boys Varsity Basketball Team; however, the Board will not take action on this item until it is reached on the agenda, adding that the Board will accept additional comments from those who did not arrive until then. Board consensus was received.  

Approve the agenda for the Regular Board meeting held on April 9, 2013.

Members of the audience who wish to address the Board are asked to complete the yellow card available at the entrance and submit it to the Board's Administrative Assistant. Speakers who have completed the card will be called when the item is reached on the agenda or, for non-agenda items, during the Public Testimony. Cards are to be turned in before the item is reached on the agenda. Please note that the meeting is being recorded.

State law prohibits the Board of Education from taking any action on or discussing items that are not on the posted agenda except to A) briefly respond to statements made or questions posed by the public in attendance; B) ask questions for clarification; C) provide a reference to a staff member or other resource for factual information in response to the inquiry; or D) ask a staff member to report back on the matter at the next meeting and/or put it on a future agenda. (Government Code 54954.2(a)).

The City of San Leandro in collaboration with San Leandro Unified School District received a Safe Routes to School grant to address pedestrian, bicycle, and traffic safety through a variety of educational activities.  Keith Cooke from the City of San Leandro; Jessica Cruz, Safe Routes to Schools; and Pat Hines, Executive Director, Safe Moves shared the phenomenal student learning activities our schools participated in to help reach our goal of educating students about safety to and from school.  Keith Cooke began the presentation with a video featuring many of the activities of various schools, including the walking school bus, bike (and trike) safety and repairs, and presentations.

Jessica Cruz, who coordinates the Safe Routes to Schools program, acknowledged the San Leandro Schools participation in the Golden Sneaker Contest, and applauded McKinley Elementary School for showing the greatest increase in the number of students using active and shared transportation, earning them the Platinum Sneaker Award. She also announced that the upcoming Elementary School Open House on May 9 also coincides with Carpool Day.  Garfield, Madison, Jefferson, and Roosevelt Elementary Schools are incorporating activities on this day and encouraged all to get involved.  

Pat Hines, Executive Director, Safe Moves and Safe Routes to School Supervisor for San Leandro, shared some alarming and some very promising statistics:  

• Thirty years ago 70% of children walked or biked to school
• This number is now just 13%
• Rates of obesity have soared amount children over this same time span
• More than 33% of children in the U.S. are now overweight or at the risk of becoming so
• One California study showed that schools receiving infrastructure improvements through Safe Routes to School yielded walk and bicycling increases in the range of over 20%
• For each hour of driving per day, obesity increases 6%, but walking for transportation reduces the risk of obesity
• Safe Routes to School will help children make better choices

Ms. Hines thanked the teachers, principals and Superintendent for their support in making this program a success.

The City of San Leandro in collaboration with San Leandro Unified School District received a Safe Routes to School grant to address pedestrian, bicycle, and traffic safety through a variety of educational activities.  Keith Cooke from the City of San Leandro and Pat Hines from Safe Moves will share the phenomenal student learning activities our schools participated in to help reach our goal of educating students about safety to and from school.

There were no public comments on non-agenda items.

San Leandro High School Boys' Varsity Basketball team had a tremendous season, finishing with an overall record of twenty-one wins and five loses and finishing second in the Western Alameda County Conference.  With a league record of nine wins and three loses, this allowed the team to move on to the North Coast Sectional where they finished second.  The team also represented San Leandro High in the Northern California Regional playoffs winning the first round against Bethel High before losing in round two to De LaSalle.   

The Board of Education and Superintendent presented Certificates of Commendation to the San Leandro High School Athletic Directors Jerome Manos, and Jeanette Wood, and the following San Leandro High School Varsity Basketball coaching staff and athletes:

• Head Coach:  Sean MacKay
• Assistant Coaches: Fred Morris, Darnarryl Stamps, Sr., Taras Busch
• Varsity Basketball Players:
  • Osi Nwachukwu
  • Stephen Johnson
  • Dejon Burdeaux
  • Kennon Noble
  • Ismail Ali
  • Greg Hill
  • Kimini Hall
  • Isiah Thompson
  • Darnarryl Stamps, Jr.
  • Terrance Allen
  • Darius Limbrick
  • Alex Fotu
  • Natwan Love
  • Albert Tamba

San Leandro High School Boys' Varsity Basketball team had a tremendous season, finishing with an overall record of twenty-one wins and five loses.  They finished 2nd in the Western Alameda County Conference.  With a league record of nine wins and three loses, this allowed the team to move on to the North  Coast Sectional where they finished 2nd.  The team also represented San Leandro High in the Northern California Regional playoffs winning the first round against Bethel High before losing in round two to  De LaSalle.   

The Board of Education and Superintendent will present Certificates of Commendation will recognize San Leandro High School Athletic Directors Jerome Manos, and Jeannette Woods, and the following San Leandro High School Varsity Basketball coaching staff and athletes with a Certificate of Commendation:

• Head Coach:  Sean MacKay
• Assistant Coaches: Fred Morris, Darnarryl Stamps, Sr., Taras Busch
• Varsity Basketball Players:
  • Osi Nwachukwu
  • Stephen Johnson
  • Dejon Burdeaux
  • Kennon Noble
  • Ismail Ali
  • Greg Hill
  • Kimini Hall
  • Isiah Thompson
  • Darnarryl Stamps, Jr.
  • Terrance Allen
  • Darius Limbrick
  • Alex Fotu
  • Natwan Love
  • Albert Tamba

The District has focused efforts directly on District Goal 1 to educate the whole student by building and developing behavioral interventions as well as prevention in order that all students are safe and healthy so that they can achieve to high levels. 

Debbie Wong, Assistant Superintendent of Educational Services, provided an update and next steps on the Behavioral Tiered Intervention Community School Strategy School-Based Health Center.  Working in partnership with Alameda County Behavioral Health Care Services Agency, Center for Healthy Schools and Communities, Supervisor Wilma Chan, and the City of San Leandro, which loaned the District $1,250,000 to purchase the Girls Inc. building, the District is in a position to develop a school-based health and wellness center that will provide students with medical, dental, and socio-emotional support services.  In addition to the City's loan, the District has received grants to develop the medical and dental clinic as one part of the school base health and wellness center, a San Francisco Foundation Community Schools planning grant, and a positive school climate grant for transitioning middle school students to high school. Other partners include the Alameda Health System, the Center for  Strategic Community Innovation, Davis Street Family Resource Center, Girls Inc., Family Services Counseling Center, East Bay Agency for Children, and Storybridges.  

The Board thanked Assistant Superintendent Wong and her team for making this happen, adding that this is a very exciting opportunity for San Leandro. 

Goal #1: Educate the Whole Student: Ensure the academic, physical, social and emotional well being of every student

The District has focused efforts directly on District Goal 1 to educate the whole student by building and developing behavioral interventions as well as prevention in order that all students are safe and healthy so that they can achieve to high levels. Through the community school processes, the District is in a position to develop a school-based health and wellness center that will provide students with medical, dental, and socio-emotional support services.  Debbie Wong, Assistant Superintendent of Educational Services, will provide an update and next steps on these efforts.

Trustee Carey reported receipt of the following emails from March 5, 2013, through April 8, 2013: From Lee Wirt regarding "March Eagle Eye"; from Kristen Yasukawa regarding "Community Leaders Discussion on Health & Weight of the Nation Film - March 12"; from Chris McGougan regarding "Closure of the Evergreen Avenue Gate"; from Gaia Pine regarding "Bancroft Family Science Night"; from Robin Michel regarding "Family Science Night at Bancroft Middle School March 12, 2013, 6-8 p.m.", "Please Join Us: SLUSD Board of Education Budget Community Forum on March 29, 2013 at 6:30 p.m.", "Board Meeting Highlights: March 5, 12, 2013", "Upcoming Events at the San Leandro Performing Arts Center including the SLHS Musical "The Pajama Game" in April", "Get your Tickets now the "The Pajama Game," this year's SLHS Musical!", "Please Joint Us: New Superintendent Search Public Forum on March 27, 2013, at 6:30 p.m.", "Bond Measures Update Spring 2013", and "Don't miss this year's SLHS Musical Theater production of "The Pajama Game" - an outstanding cast and crew, in a beautiful venue!"; from Ling King regarding "SLHS Coaches Crab Feed this Saturday"; from Rick Richards regarding "KMRF - Annual Lenny Williams Golf Classic"; from Roy Daniels regarding "Evergreen Gate School Street Turnstile"; from Cindy Cathey regarding "Alameda: Ruling Upheld Voiding Schools Parcel Tax", and "Burrell Field and Shoreline Clarifications"; from Tessa Atkinson-Adams regarding "Coca-Cola SLED Grant Presentation 3/14/13"; from Myrna Hernadez regarding "Washington Newsletter"; from Georgette Jackson regarding "McKinley Bulletin"; from Jonathan Sherr regarding "Important SLTA Updates"; from Anita Waldron regarding "Policy Committee"; from Veronica Sanchez regarding "Garfield's Newsletters for March 15th and March 29"; from Mona Bara-Gibson regarding "An Invitation from Senator Corbett"; from Garry Grotke regarding "Official Total"; from Elaine Tesorero regarding Weekly Bulletins March 18-March 22, 2013, March 25 - March 29, 2013, and April 8 - April 12 2013"; from Sukhi Khaira regarding "Facilities and Technology Committee Agenda March 20, 2013, and April 10, 2013"; from Donna McBride regarding "Wilson Dolphin New"; from Chad Pennebaker regarding "San Leandro Scholarship Foundation Dinner"; from Unique Holland regarding "ACOE News: Job Fair Prof. Dev. Classes, Grants and More"; from Ebado Ismail regarding "April 2013 Bancroft Banner Newsletter"; from Amy Sylvestri regarding "SL Times"; from Senator Ellen Corbett's office regarding "REMINDER: Honoring the 10th Senate District' Woman of the Year Today"; from Mike McMahon regarding "Last Meeting for ACSBA 2013/14 April Meeting Notice"; from Grace Campbell regarding "Evergreen Ave. Gate Closure"; and from Cher Situm regarding "Weekly Bulletin April 8 - April 12, 2013".

Student Board member Elisha Feliciano provided an update on activities at the San Leandro High school main campus and Fred T. Korematsu campus.  She reported that with regards to the closing of the Evergreen Gate, she found that one concern of students she spoke with was trespassers after school, as it may be difficult to filter out those who pose a threat. Additionally she reported that the gate is rarely used by the students, and while closing the gate would not deter from students cutting classes, now that the gate has been closed for construction, this would be the perfect time to permanently close the gate as students have been using other entrances to get on to the campus.

Other highlights included:

• The Season of Service Period of Peace Assembly, marking the end of the ten-week period for students and teachers to promote peace through different activities, was very successful. Students, adults, and community members came together to provide feedback, adding that students were able to gain a new perspective, encourage the spread of peace and respect for one another. She personally thanked all of those who made this possible and for their support and participation
• The students and athletes are excited about the progress being made on the new field.
• The track team is having a great season: Christian Carter broke the 400 meter record for the school; Gabriella Cantrell placed 1st in the 100 meter and Kortni Smyers Jones took 1st place in the 110 meter hurdle at the Stanford Invitational
• Upcoming events:
  • This week is Associate Student Body elections
  • April 18-19, "Every 15 Minutes", which spreads the awareness about teen drunk driving, will be coming to the high school. This program is brought to the campus once every two years. As part of the program a real helicopter lands on the field to air lift a student with a life threatening emergency; however, it has not been determine whether or not this will be happening this year due to the completion of the new field
  • STAR testing is scheduled for the end of the month, and the Leadership Class hopes to visit classes, encouraging students to do their best
  • School prom will be on May 3 at the Galleria from 7-10 p.m.

There were no Union Representative reports.

Superintendent Cindy Cathey provided the following report:

• Regarding the upcoming STAR testing, the Superintendent said that this year San Leandro High School's slogan is "725"
• The Board held a community forum on March 19 related to budget priorities for the District. A survey was distributed at the meeting, which is now available on line.  She encouraged members of the community to indicate their priorities in terms of program restoration and new ideas by completing the survey.  The Spanish version of the survey will be posted tomorrow, April 10, and hopefully in Cantonese as well; however, if this is not possible, hard copies of the Cantonese version will be available at the school sites. The deadline for completing the survey is April 26.
• The Finance Committee meeting has been changed to May 2 at 6:00 p.m. due to the April 25 conflict with the Taste of San Leandro. The committee will be reviewing the tallies and summaries from the surveys.
• Tickets for the San Leandro Scholarship Foundation dinner on Thursday, April 11, are still available.  The silent auction is at 6:00 p.m., followed by dinner at 7 p.m.
• After more than 20 years of services to our District, the district office said farewell to Jim Foster, our dedicated and gracious Network Administrator Consultant.

The Superintendent recognized Assistant Superintendent Debbie Wong, who announced her retirement at the end of the school year. She said that the principals shared a cake, made by District teacher, Dale Lew, at their meeting today.  The Superintendent read the acrostic poem that decorated the cake, capturing some of the Assistant Superintendent's qualities: 

• D is for decisive and diligent
• E is for efficient and energetic
• B is for brilliant and beautiful
• B is also for beneficent and big-hearted
• I is for intelligent and inspiring
• E is for exemplary educator

The Superintendent thanked Ms. Wong for her incredible service to the District. 

Trustee Carey reported that the Curriculum Committee met on March 13, 2013, and discussed and heard an update on the fifth grade instrumental music program. The committee postponed its discussion of Behavioral Tiered Intervention due to a lack of time.

Trustee Carey reported that the Policy Committee met on March 13, 2013, and discussed Wilson Elementary School's Prohibited Foods at Lunch School Policy.  Principal Wendy Ponder attended the meeting and shared that behavioral issues were one of the primary reasons for banning certain foods, adding that because Wilson has three lunch periods in a 70-minute time frame this program, which has been in place for two years, has been working well.  Ms. Ponder said that she will continue to communicate the rules to the parents.  Based on this information, the committee decided not to pursue revising this policy.  The committee also discussed Board Policy and Administrative Regulations 1250, Visitors and Board Policy and  Administrative Regulations 1325, Advertising and Promotion, of which the latter policy is on the agenda for Board consideration tonight.

Trustee Prola reported that the Facilities & Technology Committee met on March 6, 2013, and discussed several items that are being brought forward for Board consideration tonight. The committee received a tour of the San Leandro High School Swim Center and Fields and also discussed the donor language for the Pacific Sports Complex and Burrell Field "P" sign, which was recently donated back to the District by Reynolds &  Brown, and will be displayed at Burrell Field.

Trustee Toro was unable to attend the March 7 Eden Area ROP Governing Board meeting; however, reported that he did meet with Dr. Fujii regarding their biggest concern, the Governor's budget proposal with regards to the inclusion of Regional Occupational Center Program (ROCP) and Career Technical Education Programs (CTE) into the Local Control Funding Formula LCFF). Tonight, the  Board is being asked to adopt Resolution #13-18 to Oppose the Inclusion of  ROCP/CTE Funding in the Governor's School Finance Reform.  The next meeting of the Eden ROP Governing Board will be Thursday, April 11, which he will be attending. 

Trustee Rosato reported that Sheila Lawrence, Student Support Services Director and he attended the the San Leandro Disaster Council on April 5, 2013.  Major discussion items included a planned EOC drill this summer, and the infrastructure for communications in disaster preparedness that includes radio access backup in conjunction with San Lorenzo Unified.  He said that he presented Lieutenant Torres a psychological disaster protocol from a neighboring district that includes other things besides the major disasters i.e. earthquakes which will be discussed at a future meeting. 

The following items were pulled from the Consent Calendar:

• 12g - Resolution #13-18 to Oppose Inclusion of Adult Education Funding in the  Governor's School Finance Reform Proposal and Keep it in the K-12 System (District staff)
• 14a - Revision to Board Policy, Administrative Regulation 1325, Advertising and Promotion (L?pez)

With those exceptions, the Consent Calendar was approved as amended. 

Approve the minutes of the Regular Board meeting held on March 5, 2013.

Approve the minutes of the Special Board meeting, Superintendent Search Workshop, held on March 11, 2013.

Approve the minutes of the Special Board meeting held on March 12, 2013.

Approve the minutes of the Regular Board meeting/Community Forum held on March 19, 2013.

Approve the amended contract with Hazard, Young, Attea & Associates (HYA) for services related to the selection and hiring of a Superintendent.

Adopt Resolution #13-18 to Oppose the Inclusion of ROCP/CTE Funding in the Governor's School Finance Reform Proposal. 

The Governor of the State of California has taken a bold step by proposing to restructure the current K-12 funding model with the goal to modernize and simplify California's overly complex and historically outdated funding system. Among other things, the proposal will merge funding for most "categorical programs" with the base funding system, starting in 2013-2014, thus expanding and extending "flexibility" to include nearly all categorical educational programs. There are many positives in the funding model referred to as Local Control Funding Formula (LCFF), including additional funding to districts to address the needs of English learners, students in poverty, and students in foster care. There are also many details and many unanswered questions to be worked out. One detail of the funding proposal is the inclusion of Regional Occupational Center Programs (ROCP) and Career Technical Education Programs (CTE) into the LCFF formula. Resolution #13-18 opposes the inclusion of ROCP/CTE programs in the LCFF and states the many reasons for this opposition. The San Leandro ROCP/CTE programs are both an integral part of our high school program offerings and to eliminate and redirect the funding stream would have a long lasting, detrimental impact on our ability to meet the needs of the thousands of students served by these programs. Details of the resolution are attached.

Superintendent Cathey said there was a correction in the third "WHEREAS" from the bottom of the first page of the Resolution, noting that the number of students served by the Adult School was 657, and of those 110 students earned their high school diploma and 22 students earned their GED, stating that the revised "WHEREAS" should read as follows:

" The San Leandro Adult School served 657 students in the High School Diploma and GED Programs in the 2011-12 school year.  The programs help minimize the high school dropout rate.  One hundred ten (110) students earned their high school diploma, and 22 students earned their GED in the 2011-12 school year"

With that correction, Resolution #13-20 to Oppose Inclusion of Adult Education Funding in the Governor's School Finance Reform Proposal and Keep it in the K-12 System was adopted as amended.

Responding to Trustee L?pez, Superintendent Cathey explained "strikeouts" indicate deletions and "bold" indicates additions to the policy. The Superintendent further explained that the changes came about in the District's quest for additional revenue generating ideas related to the electronic billboard at the Pacific Sports Complex, noting that currently the District does not have an advertising policy, so the revisions to this policy would allow the District to receive revenue from outside non-profit and for profit businesses and agencies to advertise their products or their company. The policy specifies in more detail the types of advertising and circumstances under which this type of advertising can be allowed. It was also noted that the language was reviewed by legal counsel, is used by other school districts and is modeled after the California School Boards Association recommendations for this topic.

Approve Revision to  Board Policy, Administrative Regulation 1325, Advertising and Promotion.

The Policy Committee met on March 13, 2013.

Approve the Contracted Services Agreement Between San Leandro Unified School District and Napa, Solano, Contra Costa Educational Support Team Services for District Assistance Intervention Team (DAIT) Technical Assistance for the 2013-2014 School Year.

As required for a district in Program Improvement Year 3 Corrective Action, in June 2012, the District contracted services with Napa, Solano, Contra Costa (NSCC) Educational Support Team Services as our District Assistance Intervention Team (DAIT) for technical assistance to revise the Local Educational Agency (LEA) Plan submitted on March 10, 2012.  The District has been working with NSCC this past year as NSCC must monitor our progress toward implementing our LEA Plan. The scope of work included technical assistance for the state monitoring reports, five monitoring sessions at every school site throughout the school year, and review and rating of LEA action steps. For the past several months, the DAIT Team has been conducting classroom visitations in our schools with the intended outcome to strengthen classroom instruction and show progress along the LEA Plan.  Through this process, every school has been making progress utilizing the DAIT lesson structure tool and agreed upon instructional strategies to ensure all students learn at high levels.

To provide coherence and continuity, the District is proposing to continue working with NSCC for the 2013 - 2014 school year.  NSCC has provided the District with much needed instructional assistance and has worked with the District to complete all required reports.  The scope of work will begin this April in order to plan out the work for the next school year.  NSCC will conduct district monitoring visits, including classroom visitations, instructional feedback training, and data collection. See the chart below for the scope of work:

The cost of these services is $38,900. Additional details can be found in the attached contract agreement.

New non-public school placement and agency contracts for the school year 2012-2013.

The Board of Education previously approved Harris & Associates (H&A), through a Request for Qualifications (RFQ) process, to provide Program, Project and Construction Management on selected projects as identified through the local Measure B Bond.  The original Master Agreement was entered into on November 8, 2006, between Harris & Associates and San Leandro Unified School District to provide Program and Project Management Consulting Services for the Measure B Bond Program.

Subsequently:

• On April 18, 2007, the Board approved amendment #1 which defined the scope of services for the specific projects within the original Measure B program.
• On May 4, 2010, the Board approved amendments two through six in response to expansion of the Career Technical Education due to the receipt of $8 million in State grants.
• On October 18, 2011, the Board approved amendment #7 to include four new projects created from Measure B savings:
  • Two portable classrooms at Lincoln high School for the ACE program.
  • Reassign a portable classroom from Muir MS to the Adult School.
  • The delayed special delivery of the McKinley ES ?C-13? restroom renovation.
  • Document retrieval to satisfy an information summons in relation to a third party law suit.

The Board of Education previously approved Jeffery E. Wong Architects to provide architectural design services for the John Muir Middle School Renovation and Upgrade Project on April 1, 2008. 

Subsequently the Board approved:

• Amendment #1 in the amount of $34,100 on December 1, 2009
• Amendment #2 in the amount of $5,720 on January 26, 2010
• Amendment #3 in the amount of $1,650 on May 18, 2010
• Amendment #4 in the amount of $50,520 on June 21, 2011
• Amendment #5 in the amount of $20,000 on November 1, 2011
• Amendment #6 in the amount of $5,500 on April 3, 2012

This amendment #7 to the architectural services contract provides additional architectural design services for the Adult School Modular Classroom and associated site work, provide construction documents including plans and specifications for the Division of State Architect (DSA) review and approval, construction administration and closeout.

Jeffery E. Wong Architects with their sub consultants, Underwood and Rosenthal, civil consultants, and American Consulting Engineers Electrical Inc. (A.C.E.E.), electrical consultants will provide design services for the new modular classroom building and site improvements for the San Leandro Adult School.

The Old Cancelled Project

San Leandro Adult School Phase 3 Project was designed in 2007/2008 and approved by DSA in 2009. However, it was put on hold and was never taken out to bid.  The original design budget for this original project was $93,000, or 18.6% of the construction budget.  To get the project to DSA approval the District spent 72% of the $93,000 design budget or $67,000 on the previous original design and DSA approval effort with the design team. The District swept the Adult School carryover funding (designated for the bid, construction and closeout phases of the modular classroom project) during the 2008/2009 year due to the economic downturn and funding crisis.  The DSA project approval was extended, upon written request by the District and the old project team to DSA, on three (3) separate occasions until DSA would no longer extend the plan approval due to the implementation of the new California Building Code.  The project was officially cancelled in 2011/2012.

The New Project

The District and the Adult School Administration are now recommending that a new project be created and funded to add an additional modular classroom to the existing campus.  Some of the effort that the architect and programming and design performed can be salvaged (70%), but since there is new California Building, and the architect needed to get new sub-consultants onboard because the old consultants are no longer available to perform services, the architect?s scope of services will include revising and updating the previously 2009 DSA approved (but no longer DSA approved) set of drawings and specifications and updating the documents as required. They will coordinate with a new modular building manufacturer while they develop a brand new set of modular drawings.  Due the project being delayed and then cancelled, the previous modular manufacturer?s piggyback contract is now past term and expired.  The architect will work from the previous program and design of a 36'x40' modular building on a concrete foundation with a crawl space. Site improvements will include addition of a fire hydrant and paving around the new modular building. The drawings and specifications will need to be modified to meet the current building code where necessary and be coordinated with the new modular classroom documents for resubmittal to DSA for approval as a new project. In addition to the Construction Document Phase services, the architect will assist in the Bidding Phase, Construction Phase, and Project Close-out services.

The total fee of $48,000 represents 9.6% of the $500,000 estimated construction costs.

Contract Summary

Budget Summary

In November of 2008, the District developed a pool of Inspector of Records (IORs) for use on Measure B projects through a Request for Proposal (RFP) process.  Jerome R. Zalinski was among the inspectors selected through this process. 

The Board of Education previously approved Jerome R. Zalinski to provide Division of State Architect-Inspector of Record (DSA-IOR) services for several projects during the past Measure A Program.  His comprehensive and detailed knowledge of the District and its practices helps assure consistency, continuity, and integrity throughout the projects.

On June 2, 2009, the Board approved the contract for IOR services with Jerome R. Zalinski, DSA Class I, DSA #2520 for the San Leandro High School Library Expansion and Arts Education Center, as well as the Bancroft Middle School Heating and Roofing projects.  The language contained in the body of the contract was obtained from the District?s legal counsel, Ruiz & Sperow, and has been reviewed by the involved parties.

Subsequently:

• On March 2, 2010, the Board approved amendment #1 to include summer 2010 Measure B projects.
• On April 19, 2011, the Board approved amendment #2 to include summer 2011 projects:
  • Painting and lighting at: San Leandro High, Wilson Elementary, Bancroft Middle, and Roosevelt Elementary Schools
  • Restroom renovations at: Muir Middle, Bancroft Middle, Wilson Elementary, and Roosevelt Elementary Schools
• On September 7, 2011, the Board approved amendment #3 to include:
  • New portable classrooms at Lincoln High School
  • Modifications to a portable classroom for the Adult School
• On February 28, 2012, the Board approved amendment #4 to include:
  • John Muir MS classroom paint & lights (B)
  • Garfield ES classroom paint & lights (B)
  • Monroe ES classroom paint & lights (B)
  • McKinley ES classroom paint & lights (B)
  • Washington ES classroom paint & lights (B)
  • Fred T. Korematsu Lunch Shelter modifications (B)
  • SLHS CTE phase 2 (B)
  • Pacific Sports Complex & Burrell Field (M)
  • SLHS Pool Facility (M)
  • SLHS Athletic Fields (M)
  • Lincoln HS Athletic site improvements (M)
  • Lincoln HS renovations (B)
  • Lincoln HS multipurpose building (BS)
• On February 5, 2013, the Board approved amendment #5 to include:
  • John Muir MS Field (M)
  • Bancroft MS Par Course (M)
  • Wilson ES Athletic (M)
  • Seven ES Athletic (M)
  • Madison ES Additional Restroom(s) (BS)
  • Madison ES Modernization (BS)
  • SLHS Modernization (BS)
  • John Muir Middle School Modernization (BS)
  • Wilson ES Modernization (BS)
  • Washington ES Classroom Site (BS)
  • Washington ES Classroom Buildings(BS)

*B = Measure B; M = Measure M; BS = Measure B Savings

This Amendment #6 adds inspection services associated with an additional summer 2013 project, the Adult School Modular Classroom Building, funded through Measure B Savings, to the contract for IOR services with Jerome R. Zalinski.

SUMMARY OF SERVICES

CONTRACT SUMMARY

The Board of Education previously approved Vista Environmental Consulting for use on selected projects as identified through the local Measure B Bond.  The original contract in the amount of $61,690 was entered into on February 22, 2008, between Vista Environmental Consulting and San Leandro Unified School District to provide Hazardous Materials Assessment, Remediation Design, and Remediation Oversight services for the SLHS Music Building, Monroe ES Administration Roof, and the Restroom Renovations at Washington and McKinley Elementary School projects.

Subsequently, the Board approved:

• Amendment #1 on November 6, 2008, in the amount of $88,610
• Amendment #2 on November 17, 2009, in the amount of $25,000
• Amendment #3 on February 8, 2011, in the amount of $28,750
• Amendment #4 on March 1, 2011, in the amount of $186,610
• Amendment #5 on November 1, 2011, in the amount of $60,110
• Amendment #6 on January 10, 2012, in the amount of $7,000
• Amendment #7 on January 10, 2012, in the amount of $7,000
• Amendment #8 on January 29, 2013, in the amount of $78,670

This amendment #9, in the amount of $17,760, provides Remediation Oversight at the Madison District Office.

Contract Summary

One of the major marquee projects identified in the Measure M language is the SLUSD Pacific Sports Complex and Burrell Field.  AEDIS Architecture & Planning was retained to design and prepare all of the design and construction documents.  Plans and specifications were approved by the Division of the State Architect (DSA) and the project was bid through the requirements of Public Contract Code.  

The Board approved the construction contract with Zolman Construction and Development Inc. on May 15, 2012, in the amount of $13,500,000.

Change Order #1, a deductive change order, in the amount of <$646,387>, was approved by the Board of Education on July 17, 2012. Prior to awarding the contract, the Board authorized the transfer of $1,627,000 from the Measure M financial reserve to fund additional scope and escalation costs.  To minimize the need to expend all of the transferred funds staff conducted a value engineering process with AEDIS Architects, Harris & Associates and the contractor, Zolman Construction, which resulted in Change Order #1.

Change Order #2, in the amount of $23,549, was approved by the Board of Education on November 6, 2012, to address unforeseen conditions i.e. demolition of additional concrete curb footage, additional sanitary sewer line, removal and disposal of asbestos, and removal of two concrete pads not shown on plans.

Change Order #3, approved by the Board of Education on December 4, 2012, in the amount of $92,324.30, for the removal and disposal of additional asphalt paving containing asbestos ;and for the drilling of an additional 180 feet in depth for the irrigation well per the Geo Consultant .

Change Order #4, in the amount of $59,755, will address field conditions, and provide value, flexibility and functionality.

Contract Summary

Budget Summary

In November 2010, San Leandro voters passed Measure M, a $50.1  million school facilities bond that is addressing aging and deteriorating health and safety issues through modernization and new construction throughout the District, including the San Leandro Unified School District Pacific Sports Complex and Burrell Field,  the renovation of a new track and field at John Muir Middle School, projects at all school sites throughout the District, and the replacement of the existing obsolete swim center, track and fields located on the San Leandro High School campus with new facilities that meet current standards and program needs.

Replacement of the existing swim center, track and field displaces our sports teams and necessitates the need to find alternative athletic fields and facilities.

On August 16, 2012, the Board of Education approved the Chabot College invoices for the use of Chabot?s fields for SLHS Varsity, Junior Varsity and Freshman Football practice

On February 5, 2013, the Board of Education approved the Chabot College and the Chabot College Invoice for use of the Chabot College Pool.

Summary of City of San Leandro Rental Contracts

Below is a table summarizing the four City of San Leandro rental contracts for use of their fields during the 2013 Spring Baseball and Softball season. The season will end in May 2013 and next year, our teams will be able to use the new fields.

The Board discussed and considered the closure of the Evergreen Avenue gate at the southeast corner of the San Leandro High School baseball field. This items initially appeared at an earlier Board meeting, but was tabled by the Board, in order to allow  neighbors and community stakeholders, including students, principal and law enforcement, ample time to voice their concerns. 

PUBLIC COMMENTS

Neighbors Cathy Costa, Holly Costa, Francine Kring, Kathe Frates, MaryAnn Frates, Brad Gardiner, Carolyn Escorcio, Steven Buscovich, Richard Cook, Sylvia Riley, Angelo Pietroforte and San Leandro High School Principal Linda Granger addressed the Board regarding closing the Evergreen gate at the southeast corner of the  San Leandro High School baseball field.   

While there are pros and cons to both sides of the issue, the majority of the Board felt that they had received enough information to make their decision to close the gate, several stating that "safety trumps convenience" and reassuring those who wanted the gate open that the community will still have access to the track and field through other entrances. 

Following the discussion, Trustee L?pez made the motion and Trustee Carey seconded the motion to approve closure of the Evergreen Avenue Gate at the Southeast Corner of the San Leandro High School Baseball field, with the addition that there is access for fire and emergency response teams in the event of an emergency. 

On November 2, 2010, the San Leandro voters approved Measure M, the $50.1 million school facilities bonds to improve aging and deteriorating sports fields and facilities. One of the major marquee projects identified in the Measure M language is the San Leandro High School Swim Center, Track and Field Project, which is currently under construction.

Discussion over whether or not to allow access onto the campus from the southeast corner of baseball field at Evergreen Avenue has resulted in two petitions: one signed by neighbors advocating for the closure of the gate; and one signed by neighbors advocating for keeping the gate open during the day.

On February 20, 2013, a group of five citizens attended the Board Facilities & Technology Committee meeting to present a petition (signed by approximately 73 neighbors) advocating closure of the gate. One home owner cited many reasons to shut down the access, including:

• Safety issues and vandalism
• Dogs ruining the grass area
• Cars from those visiting the campus and using this entrance blocking neighbors? driveways
• School kids using this egress point to cut classes

The Facilities & Technology Committee, staff and the SLHS administrators acknowledged and shared these same concerns. On March 5, 2013, The Board of Education had a recommendation to close Evergreen gate on the agenda. However, the second petition, advocating that the gate remain open, began to circulate and neighbors made public comment urging the Board to not close the gate. The Board of Education agreed to table the item in order to allow staff to consider all options, and to allow neighbors an opportunity to voice their concerns.

There are pros and cons for closing the gate. However, with the renovation currently taking place at the campus, and installation of a brand new grass field, this is an opportune time for the District to permanently close the southeast access to the campus except for emergency vehicles.

If the Board directs staff to close the gate, staff will start the process of sending notices to the impacted area and surrounding neighbors regarding the closure of the gate, with notification by April 2013.

Assistant Superintendent Song Chin-Bendib explained that recognizing the increased cost to operate the Pacific Sports Complex and Burrell Field, as well as the potential for revenue generating opportunities, the staff is researching and considering various advertising and sponsorship opportunities, including an "electronic billboard". She further explained that the adoption of the resolution of intention (ROI) to consider any and all proposals is one of the first steps in the process per Education Code 17521 that the District Board of Education is required to complete before advertising and sending proposals out.  

In November 2010, San Leandro voters passed Measure M, a $50.1 million school facilities bond to address modernization and new construction throughout the District, including renovations and upgrades of all elementary school athletic exteriors (i.e. playgrounds); the renovation of the San Leandro High School Swim Center, Field and Track; a new track and field at John Muir Middle School; and renovation of the Pacific Sports Complex and Burrell Field.

Recognizing the increased cost to operate the new facility, as well as the potential for revenue generating opportunities, staff is researching and considering various advertising and sponsorship opportunities, including an ?electronic billboard.?

The steps for establishing a Joint Occupancy Agreement are as follows:

1. Prepare a Request For Proposal (RFP).  Prepare an RFP to potential vendors, inviting them to propose entering into a joint occupancy agreement with the District.  This will include a form of joint occupancy agreement.

2. Prepare and have the Board adopt a Resolution of Intention.  Before advertising and sending proposals out, Education Code, Section 17521 requires the District?s Board to adopt a resolution declaring its intention (ROI) to consider any and all proposals.  The ROI will have detailed information about the property, and the time and place of the meeting at which ?the board shall receive and consider all plans or proposals submitted.?

3. Publish the ROI and send out Proposals.  As soon as practicable after the Board adopts the ROI, Education Code Section 17522 requires the District to publish the ROI once a week for three (3) weeks, as well as send to any interested vendors.

4. Hold the Public Hearing advertised in the ROI.  This meeting must be not less than ninety (90) days after adoption of the ROI.  The District?s Board must consider all proposals submitted.

5.Board Approval and State Board of Education (SBE) Approval.   California Education Code, Section 17524(a) states the Board can ?enter into a contract? at this time but that it shall not enter into a contract ?until the governing board has submitted the proposal to the State Board of Education [SBE], and the [SBE] has approved the proposal.?  To do this, the District will:

a.      Pre-notify SBE representatives a month or so before the Board meeting to let them know what the District is doing, the time constraints, and the expected date the District will send them the successful vendor's proposal and the contract.

b.      Asking the Board to delegate approval of the contract to the Superintendent or designees so that staff can get the agreement started as soon as SBE approval is obtained.          

Strictly enforcing the requirement in Section 17524(a) that states, ?The [SBE] shall, within 45 days of the date of submission, notify the governing board of its approval or disapproval.?

Staff is recommending adoption of Resolution No. 13-19 , Resolution of Intention of the Governing Board of the San Leandro Unified School District to Consider Proposals for Joint Occupancy Agreement and Lease.

The Board received for information the Williams Uniform Complaint Procedures (including Valenzuela Settlement Requirement) Quarterly Report: January - March 2013.

The Board received for information the Notice of Exemption for the Washington Elementary School Portable Classroom Replacement project.

In July 2006, the Board identified a list of bond projects in the amount of $109 million.  That list of bond projects became the list of Board approved bond projects to be funded from Measure B, which was passed by voters in November 2006.  With the exception of the Open Space Project, all bond projects listed on the original list are scheduled to be completed by 2012. 

As of June 30, 2011, the Measure B bond program has realized savings from projects completed under budget, State Matching Funds, Qualified School Construction Bonds (QSCB), Redevelopment Agency (RDA) funds, and interest in the amount of approximately $27 million. The amount may go higher after all projects have been completed.

Subsequently, the Board of Education has approved additional projects to be funded out of the Measure B Savings. Below are the Board meetings where additional projects have been approved, and the total amount:

          July 19, 2011       $16,988,500

          August 2, 2012     $  8,219,400

          Total                     $25,197,900

One of the Measure B Savings projects is the Washington Elementary School Portable Classrooms Replacement, in the amount of $2,300,000, approved by the Board of Education at the August 21, 2012 meeting.

At the December 11, 2012, Board meeting, the Board approved the purchase and installation of modular classroom buildings at Washington Elementary School instead of portables, as originally designed. As you can see from the chart below, moving from portables to modular buildings has many benefits, including more than doubling the life of the buildings:

Under the California Environmental Quality Act (CEQA), if a proposed project meets the criteria for an exemption, an agency can apply and file a Notice of Exemption in lieu of conducting an Environmental Impact Report (EIR) or a Notice of Intent to File a Mitigated Negative Declaration. Based on a report by our land use and environmental planning consultant, Placemakers, the proposed project qualifies as a Categorical Exemption: Class 2, Section 15302 Replacement or Reconstruction.

Attached is the Notice of Exemption for the Washington Elementary School Portable Classroom Replacement Project. Exhibit A provides a project description, and Exhibit B identifies reasons for the Exemption.

Trustee James commented briefly on upcoming STAR and CST testing.  He also announced that he will be unable to attend the Board meeting on June 18 as he will be accompanying his daughter to the orientation at Mary Washington University in Virginia.  The swim season has begun, and reiterated that the Finance Committee meeting had been rescheduled to May 2.  He also thanked Assistant Superintendent Debbie Wong for all of her work and "looked forward to wrapping up the end of the year with her." 

Trustee Carey attended Drakes Fundraiser for Washington Elementary School last Friday, during the spring break. The San Leandro Sports Foundation (SLSF) published a photo of our students celebrating the completion of the new field at the high school.  He commented on how beautiful the front of McKinley Elementary School is now that the unkept garden has been removed and a new lawn will soon be completed.

Trustee Toro commented that it is great to see the new field at the high school, adding that the athletes "love it".  He attended both nights of the Latino Student Achievement Awards.  He acknowledged the keynote speaker, Martin Martinez, who gave a fantastic speech and will be attending MIT on a full scholarship. Looking back over the years of the this event, Trustee Toro was amazed at the growing number of students participating each year, adding that it was an amazing and wonderful evening.

Student Board Member Feliciano also congratulated Latino Achievement Award keynote speaker Martin Martinez for being accepted to MIT, adding that he was also accepted at other colleges such as Harvard and Stanford. . She also announced that she will be attending the University of California Berkeley - "GO BEARS".  

Trustee Rosato commented that he spent some time soliciting information and input with regards to the closure of the Evergreen Gate in order to make a more informed decision.  He also attended the State Council for Education for the California Teachers' Association who will be putting together some educational links regarding Common Core and new frameworks input. He also mentioned that he attended Senator Ellen Corbett's event celebrating and honoring successful local women, where San Leandro Police Chief Spagnoli was honored.  He learned from Chief Spagnoli that there is an opening for a youth member on her Advisory Council, noting that he forwarded the information and applications to our Student Board member to forward to interested students.

Trustee L?pez also attended both Latino Achievement Awards nights and was also inspired by the growing number of students honored. She thanked Assistant Superintendent Debbie Wong for all of her work in making this an successful event and that she will miss her when she retires. On the second night of the achievement awards, Trustee L?pez also attended the Science Fair. 

Trustee Katz-Lacabe is hoping to attend the Scholarship Foundation dinner this coming Thursday, April 11 and encouraged everyone to attend.  He congratulated Assistant Superintendent Song Chin-Bendib for being selected as the ACSA Statewide Business Administrator of the Year and Student Board member Feliciano for being accepted to CAL. He thanked Debbie for her years of service with the District,  adding the she will be missed.  He also attended one of the Latino Achievement Awards Nights. 

Trustee Prola attend the Season of Service Period of Peace assembly at the high school, marking the conclusion of the 10-week period for students and teachers to promote peace through different activities.  She was very impressed by the respectful behavior of the students.  Trustee Prola attended two San Leandro Education Foundations award ceremonies where SLED was the recipient of a $50,000 Coca-Cola grant and also received a $10,000 donation from Wells Fargo.  She acknowledged Assistant Superintendent song Chin-Bendib and Elementary school Principal Garry Grotke for being selected as the County and ACSA state administrator of the year.  She also announced that the "Run for the Schools" will be Saturday, April 27 from 1-4 p.m., adding that this year it will be held at the San Leandro Manor Park.  

• Regular Board Meeting - April 16, 2013
• Regular Board Meeting - May 7, 2013
• Tentative Board Meeting/Work Session - May 14, 2013 (District Office)
• Regular Board Meeting - May 21, 2013
• Regular Board Meeting - June 4, 2013
• Regular Board Meeting - June 18, 2013
• Special Board Meeting - June 25, 2013 (District Office)

• Regular Board Meeting - April 9, City Council Chambers
• Regular Board Meeting - April 16, 2013
• Regular Board Meeting - May 7, 2013
• Tentative Board Meeting/Work Session - May 14, 2013 (District Office)
• Regular Board Meeting - May 21, 2013
• Regular Board Meeting - June 4, 2013
• Regular Board Meeting - June 18, 2013
• Special Board Meeting - June 25, 2013 (District Office)

The meeting was adjourned at 9:30 p.m.