The meeting was called to order at 6:02 p.m. by President Prola.  It was noted that all Board members were present with the exception of Trustees L?pez and Rosato. 

There were no public comments on closed session items.

The Board recessed into closed session at 6:02 p.m.

Williams Properties, a California General Partnership, and Prudential Properties, a  California Limited Partnership v. The San Leandro Unified School District, et al., County of Alameda Superior Court Case No. RG13662223.

The Board reconvened into open session at 7:10 p.m.  It was noted that Trustee L?pez arrived at 6:21 p.m. and Trustee Rosato arrived at 6:47 p.m.

President Prola led the Pledge of Allegiance to the Flag.

The Board approved the agenda for the Regular Board meeting held on May 21, 2013.

Approve the agenda for the Regular Board meeting held on May 21, 2013.

Members of the audience who wish to address the Board are asked to complete the yellow card available at the entrance and submit it to the Board's Administrative Assistant. Speakers who have completed the card will be called when the item is reached on the agenda or, for non-agenda items, during the Public Testimony. Cards are to be turned in before the item is reached on the agenda. Please note that the meeting is being recorded.

State law prohibits the Board of Education from taking any action on or discussing items that are not on the posted agenda except to A) briefly respond to statements made or questions posed by the public in attendance; B) ask questions for clarification; C) provide a reference to a staff member or other resource for factual information in response to the inquiry; or D) ask a staff member to report back on the matter at the next meeting and/or put it on a future agenda. (Government Code 54954.2(a)).

There were no public comments on non-agenda items.

"An Artistic Discovery" is a high school visual art contest held each spring by Members of Congress to acknowledge and encourage artistic talent. This competition is an opportunity for high school students living in the 13th Congressional District to gain national recognition for their creative talents.

The San Leandro High School art department was pleased to announce that they took top prizes at "An Artistic Discovery" the Congressional Art Awards, sponsored by Congresswoman Barbara Lee. The reception was held at the Officer's Club in Alameda on May 11, 2013.

The Board of Education and Superintendent recognized teachers Diane Dove and Audrey Brown, San Leandro High School students Rachel Yu District award winner for her drawing, Juan Pablo Gonzales, 2nd runner up for digital photography and Congressional Art Award winner Sumedh Vedanthi, who will receive two Southwest airline tickets to Washington DC for a luncheon with Congress and his art work will hang in the White House for a year.

Goal #1: Educate the Whole Student: Ensure the academic, physical, social and emotional well being of every student 

"An Artistic Discovery" is a high school visual art contest held each spring by Members of Congress to acknowledge and encourage artistic talent.  This competition is an opportunity for high school students living in the 13th Congressional District to gain national recognition for their creative talents. 

The San Leandro High School art department is pleased to announce that they took top prizes at "An Artistic Discovery" the Congressional Art Awards, sponsored by Congresswoman Barbara Lee.  The reception was held at the Officer's Club in Alameda on May 11, 2013.  

The Board of Education and Superintendent will recognize teachers Diane Dove and Audrey Brown, San Leandro High School students Rachel Yu District award winner for her drawing, Juan Pablo Gonzales, 2nd runner up for digital photography and Congressional Art Award winner Sumedh Vedanthi, who will receive two Southwest airline tickets to Washington DC for a luncheon with Congress and his art work will hang in the White House for a year.

Fourteen students from the San Leandro High School Jefferson Service Club have received prestigious national recognition as the Northern California Division winners honoring them for their community service in and outside of school. Under the guidance of San Leandro High School teacher and advisor Jack Nelson, the students volunteered over 900 hours, raised $10,000 that went toward the West African community and San Leandro High School athletics, raised and donated two $300 scholarships to needy students from Oakland, organized a child abuse survivor to speak at the school's Season of Service, Period of Peace, and recruited an Oakland high school to open a Jefferson Service Club. The Board of Education and Superintendent recognized the tremendous efforts of the award winning Jefferson Service Club and their many endeavors to serve our communities. The following students recognized were:

• Rafael Castro
• Domenic Gonzalez
• Ashley Vo
• Rafaeli Arroyo
• Van Lau
• Bronson Mach
• Jovan Nelson
• Jenny Nguyen
• Emilie Shen
• Daniel Trujillo
• Kathleen Vu
• Ashur Thomas
• Kevin Nelson
• Sabby Singh
• Jennifer Wong

On a side note, San Leandro High School teacher and advisor, Jack Nelson, mentioned that with the help of Martin Capron, San Leandro Sports Foundation President, they thought it would be a great idea to raise money for school clubs, if members of the clubs could park cars for donations at the high school graduation this year which will be the first big event at Burrell Field.

Goal #1: Educate the Whole Student: Ensure the academic, physical, social and emotional well being of every student

Fourteen students from the San Leandro High School Jefferson Service Club have received prestigious national recognition as the Northern California Division winners honoring them for their community service in and outside of school.  Under the guidance of San Leandro High School teacher and advisor Jack Nelson, the students volunteered over 900 hours, raised $10,000 that went toward the West African community and San Leandro High School athletics, raised and donated two $300 scholarships to needy students from Oakland, organized a child abuse survivor to speak at the school's Season of Service, Period of Peace, and recruited an Oakland high school to open a Jefferson Service Club.  The Board of Education and Superintendent would like to recognize the  tremendous efforts of the award winning Jefferson Service Club and their many endeavors to serve our communities.  The following students to be recognized are:

• Rafael Castro
• Domenic Gonzalez
• Ashley Vo
• Rafaeli Arroyo
• Van Lau
• Bronson Mach
• Jovan Nelson
• Jenny Nguyen
• Emilie Shen
• Daniel Trujillo
• Kathleen Vu
• Ashur Thomas
• Kevin Nelson
• Sabby Singh

SkillsUSA's mission is to empower its members to become world-class workers, leaders and responsible American citizens. It provides its members quality education experiences in leadership, teamwork, citizenship, and character development. More than 300,000 students and advisors join SkillsUSA annually. SkillsUSA holds an annual competition. This year more than fifty four students from Eden Area ROP traveled to San Diego for the competition. State level winners will travel to Kansas City for the National Leadership and Skills Conference.

The Board of Education and the Superintendent congratulated San Leandro High School students Chelsea Hudson and Zach Bolar for placing 2nd in the Crime Scene Investigation Competition and receiving a silver medal. Chelsea will be continuing on to the SkillsUSA National Conference to compete for the title of "Best in the Nation".

Goal #1: Educate the Whole Student: Ensure the academic, physical, social and emotional well being of every student

SkillsUSA's mission is to empower its members to become world-class workers, leaders and responsible American citizens. It provides its members quality education experiences in leadership, teamwork, citizenship, and character development. More than 300,000 students and advisors join SkillsUSA annually. SkillsUSA holds an annual competition. This year more than fifty four students from Eden Area ROP traveled to San Diego for the competition. State level winners will travel to Kansas City for the National Leadership and Skills Conference. 

The Board of Education and the Superintendent congratulate San Leandro High School students Chelsea Hudson and Zach Bolar for placing 2nd in the Crime Scene Investigation Competition and receiving a silver medal. Chelsea will be continuing on to the SkillsUSA National Conference to compete for the title of "best in the nation".  

David Poeschl, Director of Special Services, provided his annual update related to special education in our District. This report included information and updates on specific special education programs, the budget, non-public school agencies needs. inclusion, and the efforts by the special education staff to work closely with the general education staff on supporting core instruction as well as development and implementation of innovative and applicable programming to support our students with special needs. 

In summary, Mr. Poeschl reported that:

• While the District has significant challenges ahead in the area of special education, we are moving forward
• The District is now compliant in the area of placements and services, which is a significant change over the past few years
• Programs are being implemented and planned that will address this more effectively and economically in the next 1-2 years
• These are all correctable problems, given a greater partnership between general and special education

The Board thanked and appreciated Mr. Poeschl's efforts to provide the services to meet our students' needs, and for bringing the District into compliance.  In addition questions and comments raised by the Board (which were addressed by staff) included:

• Does the  District currently have any out of state placements?
• What is the encroachment to the general fund on mandated services for special education that is not funded by the state?
• Overrepresentation of African American, Latino, and second language learners
• What is the average cost of Special Education?
• Would like to see data that takes us back to 20:1 and staggered reading in K-3
• Is there any repercussions for being out of compliance?
• Why is there an increase in the numbers of children with high functioning autism and  Asperger's Syndrome?
• In addition to corrective measures being implemented at the secondary level in the area of mainstreaming/inclusion, how will the District meet the needs for all sites to help students with special needs succeed in general education settings?

Goal #1: Educate the Whole Student: Ensure the academic, physical, social and emotional well being of every student  
 
David Poeschl, Director of Special Services, will provide his annual update related to special education in our District.  This report will include information and updates on specific special education programs, the budget, non-public school, inclusion, and the efforts by the special education staff to work closely with the general education staff on supporting core instruction as well as development and implementation of innovative and applicable programming to support our students with special needs.

Governor Brown released his 2013-14 May Revise Budget on May 14, 2013. Assistant Superintendent of Business and Operations, Song Chin-Bendib, provided a brief presentation to the Board regarding highlights of his budget. Potential impact of the budget to the San Leandro Unified School District was discussed without much detail because the School Services Inc., workshop occurred the day before the Board meeting on May 20, 2013, and staff have not had enough time to interpret the data and analyze its impact to the fullest on the San Leandro USD?s budget and next steps. More details on the May Revise will be presented to the Board on June 4, 2013.  As part of the brief discussion of the May Revise, staff reviewed the budget reductions (estimated at $1,320,000) that were Board approved in March 2012.  Highlights of the presentation included;

Components:

• An increase in repayment of deferrals in 2012-2013 by $1.6 billion and a decrease in the amount or $909 million in 2013-14
• An additional $240 million for the Local Control Funding Formula (LCFF) for first-year implementation, for a total of $1.9 billion
• A dramatic increase in state oversight of the LCFF accountability system
• An augmentation of $1 billion in 2012-13 for implementation of the new Common Core academic standards (CCAS)
• $60.7 million augmentation to special education to backfill the federal sequestration reduction
• Maintaining the status quo for existing K-12 and CCC Adult Education programs for two years
• Providing Regional Occupational Centers and Programs and Home-to-School Transportation joint-powers agreements with continued direct funding for two additional years

Options: Revenue Limit or LCFF

• School  Services of California, Inc. (SSC) is recommending developing the 2013-14 Adoption Budget based on current law, traditional Revenue Limit model (Option 1); 2013-14 State Budget has to be passed by mid June, which will be too late to build the San Leandro USD budget

The Board thanked staff for the synopsis and was pleased to hear that Adult School and ROP funding would continue for the next two years.

Goal #2: Ensure the Financial Stability and Efficiency of the District

Governor Brown released his 2013-14 May Revise Budget on May 14, 2013. Assistant Superintendent of Business and Operations, Song Chin-Bendib, will provide a brief presentation to the Board regarding highlights of his budget. Potential impact of the budget to the San Leandro Unified School District will be discussed but may not be in detail because the School Services Inc., workshop occurs a day before the Board meeting on May 20, 2013, and staff will not have had enough time to interpret the data and analyze its impact to the fullest on the San Leandro USD?s budget. More details on the May Revise will be presented to the Board on June 4, 2013.

As part of the brief discussion of the May Revise, staff will review the budget reductions (estimated at $1,320,000) that were Board approved in March 2012.

The Board reviewed and discussed budget priorities and budget reductions slated for 2013-2014 and provided direction to staff for the 2013-2014 school year as appropriate.  

The Board voted to maintain K-3 CSR at 28:1 ($420,000); Campus Supervisors - 2 FTEs ($90,000); VP - Middle & Elementary - 1.0 FTE ($116,000); and Custodian - 1 FTE ($44,000) amounting to $670,00 out of the $1.23 million in budget cuts planned for the 2013-14 school year as a starting point to restoring educational services. 

Following the vote and Assistant Superintendent Chin-Bendib's clarification that these restorations were for the 2013-14 fiscal year only, the Board took a break at 8:45 p.m. and returned to open session 8:50 p.m.

Trustee Carey reported receipt of emails from May 7, 2013, to May 20, 2013: From Donna McBride regarding "Wilson Dolphin News"; from Cynthia Vincent regarding "Bus Improvements Proposed for Central and Southern Alameda County"; from Mary Patterson regarding "Employees of the Year," and "Board approved school calendar"; from Mike McMahon regarding "May 10 CSBA Legislative Day"; from Audrey Brown regarding "Announcements of AP Studio Art," and "Congressional Art Show"; from Deborah Cox regarding the "San Leandro Education Foundation and SLUSD MOU"; from Katherine Kwong regarding "Please Joint Congresswoman Barbara Lee at "An Artistic Discovery Ceremony on May 11th"; from Robin Michel regarding "Bond Measure Highlights: May 7, 2013," and "Guys and Dolls Smash Hit, Dollar Day Sundays"; from Mike Katz-Lacabe regarding "SL Times" School Board Defends CABs: 'Necessary Evil'; from Elaine Tesorero regarding "Weekly Bulletins May 13-May 17, 2013, and May 20-May 24, 2013"; from Audrey Brown, Felecia Hansen, Dan Martin, and David Ellington regarding "Announcement"; from Sukhi Khaira regarding Facilities and Technology Agenda - May 15, 2013"; from Jon Sherr regarding "Supt. Interviews," and "Violation of Grievance Settlement"; from Anthony Farley, May Castro, Sarah Kayler, and Marc Gordon regarding "Campus Cleanliness"; from Veronica Sanchez regarding "Newsletter for May 17"; from Keep Music Rockin' Foundation regarding "Lenny Williams Golf Classic"; and from John Thompson regarding "Violation of Grievance Settlement."

Student Board member Elisha Feliciano updated the Board on activities at the San Leandro High School main campus and Fred T. Korematsu campus.  Highlights included:

• This past week, a teacher complained about the music that was being played in the quad during lunch, stating that it was inappropriate, and needed to be stopped.  As a result the students could not play music for about week, which upset the students as they felt that this was the first complaint that they had received.  The Leadership class felt that one bad musical selection should not warrant this privilege being taken away and they will be meeting with the administration to discuss the issue
• The swim team went to the NCS championships, and although they didn't have any big wins, they had a remarkably successful 2013 season, adding that the team is looking forward to finally practicing at  the new swim center at the high school next year
• Track and Field placed second at NCS championships. This weekend the team will be attending NCS at UC Berkeley 
• Upcoming events include
  • The Band and orchestra will be going to Disneyland this weekend, along with the Seniors for Senior Grad Night
  • Senior Recognition Night is Friday, June 7 at 7:00-9:00 p.m. at the San Leandro High School gym
  • There are 16 more school days left for the schools

There were no Union Representative reports.

Superintendent Cindy Cathey acknowledged that this week is Classified Employees Week. She announced that thanks to the very hard work and support from the San Leandro Education Foundation and Tessa Atkinson-Adams, they have successfully obtained $50,000 in grants from Lowe's for school improvements. Ten District schools will receive $5,000 each. 

Open House for the elementary schools is tomorrow night, May 22, and the schedule is on the website

The Adult School Graduation will be Monday, June 3, at 7 p.m. in the Arts Education Center

The Superintendent thanked a host of so many people who have been part of the District Office move, noting that we are now  temporarily located at the Helen Lawrence South Building, next to the City Hall and Police Station.  To help people find us, signage will be posted.  She also thanked the City for recognizing our need and stepping up and making this happen so quickly.

Trustee Carey said that the Curriculum Committee met on May 15,  The Board discussed two elective courses for the Adult School, Adoption of San Leandro Adult School General Elective Course Outline: Leadership Development and Transformative Life Skills, which are being brought forward tonight for Board consideration. The committee also discussed the Single School Plan for Student Achievement which is an overview of the process and checklist for schools.  The plans should be coming to the Board on June 18.

Trustee Carey reported that the Policy Committee met on May 15 and discussed the Revision to Board Policy and Administrative Regulations 1250 - Visitors and Revision to Board Policy and Administrative Regulations 3440 - Inventories, both of which are being brought forward for Board consideration tonight. The committee also discussed a CSBA Policy audit.  It was decided to move forward with a three-day service contract beginning sometime in October 2013.

Trustee Prola said that the Facilities/Technology Committee met on May 15. In addition to several contracts, which are being brought forward for Board consideration tonight, the committee discussed security cameras at Burrell Field, back field landscape renovation at McKinley Elementary, bleachers at  San Leandro High School, field signage for District's synthetic fields, revenue opportunities for the Pacific Sports Complex and Burrell Field, possible redesign of the District logo, and the Memorandum of Understanding with the City for rental space for the District during construction at the District Office.

The following consent items were pulled from the Consent Calendar: 

• 14a - San Leandro Adult School General Elective Course Description: Leadership Development (Prola)
• 14b - San Leandro Adult School General Elective Course Description: Transformative Life (Prola)

With those exceptions, the Board approved the Consent Calendar as amended.

Approve the minutes of the Regular Board meeting held on April 16, 2013.

Approve the minutes of the Special Board meeting held on April 30, 2013. 

Approve the minutes of the Special Board meeting held on May 8, 2013.

Approve the Designation of School Representatives to the California Interscholastic Federation League (CIF) for 2013-2014 School Year.

Representatives to the California Interscholastic Federation League must be designated and approved by the Board each year to be able to vote on matters concerning their league and section.  If the CIF Section Office does not receive this form by the deadline of July 2, 2013, our voting privileges will be suspended for the 2013-2014 school year.  The San Leandro High School Representatives for the 2013-2014 school year are:

• Linda Granger, Principal
• Jerome Manos, Athletic Director
• Jeanette Wood, Athletic Director

Trustee Prola didn't feel the course was very rigorous and lacked textbooks, materials, etc. Assistant Superintendent Debbie Wong explained that this course of study follows a youth development strand called 180 Degrees Program,  enhancing lives one degree at a time. While the Program includes a variety of activities (not a textbook), it is quite comprehensive and significant and can provide up to 5 credits toward a high school diploma.  The Adult School currently runs this program at Lincoln as part of their ASSETS Program and the Adult School wanted to have it as one of their elective course offerings.

The Board approved the San Leandro Adult School General Elective Course Description: Leadership Development. 

The San Leandro Adult School seeks approval of a new general elective course offering entitled Leadership Development.  The course of study follows a youth development strand called 180 Degree Program, enhancing lives one degree at a time.  This is a skill-building curriculum with the outcome of developing productive and fulfilling adults that include self-awareness and social responsibility. 

This course can provide up to 5 credits towards a high school diploma. The course description is included. 

Responding to Trustee Prola, Assistant Superintendent Debbie Wong clarified that the Transformative Life Skills course also offers up to 5 credits towards a high school diploma and it does not replace the Physical Education requirement.

Assistant Superintendent Wong also explained that both of the these electives filled a need for another alternative to help Lincoln and Adult School students receive credits.

The Board approved the San Leandro Adult School General Elective Course Description: Transformative Life Skills.

San Leandro Adult School seeks approval of a new general elective course of study entitled Transformative Life Skills.  The course objective is to provide physical and socio-emotional development through building self-regulation skills utilizing non-sectarian meditation and yoga techniques.  This course is designed to reduce stress and increase adolescent adaptive skills.

Students can receive up to 5 credits towards a high school diploma. The course description is attached for your perusal.  

Wilson Elementary School is seeking to participate in the YMCA at Camp Arroyo Science Camp program next March 26-28, 2014 as part of the Grade 5 outdoor science program. The cost of 95-5th grade students and 16 teachers and chaperones to attend the 3-day science camp is $22,830 from the school's science camp Donation and PTA funds. No students will be excluded from attending due to an inability to pay. The school conducts yearlong fundraising and seeks donors to fund the science camp.

As part of our efforts to develop a sustainable Behavioral Tiered Intervention System through our community schools partnerships, the District has been in development for a sustainable system for behavioral health services to support our Coordination of Services Team (COST) referrals. The system requires mental health counseling services for every school site staffed by our intentional partners. Girls Incorporated has agreed to provide 9 mental health interns who will provide direct therapeutic services at the following school sites:

• Garfield School
• Jefferson School 
• Roosevelt School
• Washington School
• Muir Middle School
• Lincoln High School

These services support students experiencing emotional, social, or behavioral challenges that are hindering their academic success. The mental health services will use applicable and culturally relevant interventions and practical strategies and tools that students can utilize in and outside of school.

The District will pay each mental health intern $4,000 for the school year, and Girls Incorporated will cover the remaining costs.

As part of our efforts to develop a sustainable Behavioral Tiered Intervention System through our community schools partnerships, the District has been in development for a sustainable system for behavioral health services to support our Coordination of Services Team (COST) referrals. The system requires mental health counseling services for every school site staffed by our intentional partners. East Bay Agency for Children (EBAC) will provide 3-4 direct therapeutic services at the following school sites:

• Wilson Elementary School
• Bancroft Middle School
• San Leandro High School/FTK Campus

These services support students experiencing emotional, social, or behavioral challenges that are hindering their academic success. The mental health services will use applicable and culturally relevant interventions and practical strategies and tools that students can utilize in and outside of school.  In addition, EBAC will provide violence prevention workshops for students, families and staff at each of the elementary schools.  

The memorandum of understanding describes the services in detail.

Approve Discard of Damaged Textbooks at the Instructional Materials Center (IMC) at District Office

In accordance with Board Policy BP 3270, the District Office seeks to dispose of damaged textbooks located at the Instructional Material Center (IMC) at District Office. (Refer to attached listing for specific information.)

In building the vision of full service community schools, the District has been working on a sustainable implementation plan that includes community agency partners to support the needs of our students and families. As part of this collaboration, the District opened the Office of Student and Family Wellness (OSFW) this school year with the intent to provide mental health services and other socio-emotional programs for our students and families with the goal of supporting healthy students and healthy minds. One part of these efforts is to develop agreements with various agencies to provide mental health supports. One of the agencies will be the Family Services Counseling and Community Resource Center who will be providing pro bono services for our students with one mental health intern for direct clinical services at San Leandro High School.

The MOU describes the services in detail. We are fortunate to receive these free services for our students and families.

New non-public school placement and agency contracts for the school year 2012-2013.

One of the major marquee projects identified in the Measure M language is the SLUSD Pacific Sports Complex and Burrell Field.  AEDIS Architecture & Planning was retained to design and prepare all of the design and construction documents.  Plans and specifications were approved by the Division of the State Architect (DSA) and the project was bid through the requirements of Public Contract Code.  

The Board approved the construction contract with Zolman Construction and Development Inc. on May 15, 2012, in the amount of $13,500,000.

Change Order #1, a deductive change order, in the amount of <$646,387>, was approved by the Board of Education on July 17, 2012.

(Prior to awarding the contract, the Board authorized the transfer of $1,627,000 from the Measure M financial reserve to fund additional scope and escalation costs.  To minimize the need to expend all of the transferred funds staff conducted a value engineering process with AEDIS Architects and the contractor Zolman.  The contractor?s value for the items was negotiated and included in the above-mentioned deductive change order.)

Change Order #2, in the amount of $23,549, was approved by the Board of Education on November 6, 2012, to address unforeseen conditions (i.e. demolition of additional concrete curb footage, additional sanitary sewer line, removal and disposal of asbestos, and removal of two concrete pads not shown on plans).

Change Order #3, approved by the Board of Education on December 4, 2012, in the amount of $92,324.30, for the removal and disposal of additional asphalt paving containing asbestos ;and for the drilling of an additional 180 feet in depth for the irrigation well per the Geo Consultant .

Change Order #4, approved by the Board of Education on April 9, 2013, in the amount of $59,755, addressed field conditions, and provided value, flexibility and functionality, including the installation of underground conduit to accommodate future solar panel installations.

Change Order #5, in the amount of $80,894, addressed hidden field conditions and underground obstructions, additional functionality for storm water system lift stations and additional structural members at the ticket booth.  It included a credit in the amount of <$3,761> for reducing the depth of the irrigation well.

This Change Order #6, in the amount of $54,749, is for the provision of security cameras for the Burrell football field, buildings, bleachers and associated structures and was requested by the District. 

Contract Summary

Budget Summary

The Board of Education previously approved Fugro Consultants, Inc., through a Request for Qualifications (RFQ) process for geotechnical engineering and soils investigations.  The original contract in the amount of $72,500 was approved by the Board on April 5, 2011, between Fugro Consultants Inc. and San Leandro Unified School District to provide geotechnical engineering and soils investigation services (soils report) for the Pacific Sports Complex and the SLHS Swim Center.

On April 17, 2012, the Board of Education approved Amendment #1 to include services needed to provide geotechnical data for the design of the John Muir Middle School artificial turf field, all-weather track, and associated bio -swale to mitigate storm water runoff.

On July 17, 2012, the Board approved Amendment #2 to include services needed to provide special inspections and testing for the construction of the San Leandro High School Pool Facility and Fields project, as well as Amendment #3 to provide special inspections and testing for the construction of the Pacific Sports Complex and Burrell Field project.

This amendment, #4, adds services needed to provide special inspections and testing (T&I) for the John Muir and Bancroft Middle School projects.

Contract/Fee Summary

On August 21, 2012, the Board of Education approved the creation and funding of the Madison Elementary School Seismic and Windows Project from Measure B Savings.

On May 7, 2013, the District received two bids for the seismic work and installation of windows at Madison Elementary School, per Public Contract Code requirements.  The low responsive, responsible bidder was On Point Construction, in the amount of $355,600. The estimated project budget was $450,000.

The agreement has been reviewed by the District?s former legal counsel and the template has been used as the District standard through Measure B.

Bid Summary

 There is a $50,000 owner controlled allowance for hidden conditions called for  on the bid form, therefore the original contract amount will be $355,600 + $50,000 = $405,600.

Budget Summary

On August 21, 2013, the Board of Education approved the creation and funding of Wilson Elementary School and John Muir Middle School Modernization Projects from Measure B Savings.

On April 30, 2013, the District conducted a formal sealed bid opening process, per State of California Public Contract Code requirements, for construction site work on the Muir Middle School & Wilson Elementary School Modernization Project.

Three (3) bids were received for the project. The lowest responsive, responsible bidder was WA Thomas Co. Inc. at $899,000.  There is a $25,000 owner controlled allowance for hidden conditions called for  on the bid form, therefore the original contract amount will be $899,000 + $25,000 = $924,000.

The agreement has been reviewed by the District?s former legal counsel and the template has been used as the District standard through Measure B.

Bid Summary

 The estimated project budget was $1,100,000 for Muir and $287,000 for Wilson, for a total of $1,387,000 for both projects.

Budget Summary

On April 1, 2008, the Board approved Jeffery E. Wong Architects to provide architectural design services for the John Muir Middle School Renovation and Upgrade Project.  The scope of the original contract includes restroom renovations, interior classroom light fixture replacements, interior classroom painting, roofing replacement, and heating upgrades.

On July 19, 2011, the Board approved $16,978,500 in projects to be funded through Measure B Savings.  Subsequently, on August 2, 2011, the Board approved a prioritized list of additional projects to be funded.

On April 9, 2013, the Board approved Amendment #10 to the Harris & Associates professional services contract for one new project: the Adult School New Modular Classroom; Amendment #6 to the DSA IOR Professional Services Agreement with Jerome R. Zalinski, which includes this project; and Jeff Wong Architect was chosen as the Adult School architect because he designed the first two phases and the master plan at the Adult school.

For the modular classroom building, Jeffery Wong Architect and staff are recommending the utilization of a State approved and established procurement and delivery method commonly referred to as ?piggyback contract?.  For the purchase and install of modular/portable classroom buildings this delivery method allows relatively rapid procurement, fabrication, delivery, and installation of a portable multipurpose building at a competitive price. 

Piggyback contracting method can be used to procure equipment and portable classroom buildings.  An original awarding agency issues bid documents, advertises, and receives competitive bids.  In those bid documents there is clause that allows follow-on awarding agencies across the state to, in effect, write a change order to that original contract and receive the same competitive pricing.  In addition to knowing the pricing ahead of time, the other main advantage is that the original awarding agency has already satisfied all the bid advertising, notifications and other requirements of Public Contract Code.  This saves time, and allows factory fabrication to start earlier. 

In this case, there is a current competitively bid contract between Enviroplex Inc. and the New Jerusalem Elementary School, New Jerusalem Elementary School District (NJESD), Bid #09-1005, and this is now available for the San Leandro Unified School District to use for the purchase and installation of the building. On January 10, 2012, the Board of Trustees of the NJUSD approved awarding the Construction Contract Bid #09-1005 with Enviroplex, Inc. for new portable classroom/administration buildings and related sitework.

The Contract term of Bid #09-1005 is two (2) years after award.  Unit prices for all line items associated with this scope of work are to remain firm until January 6, 2013.  Through negotiations, the vendor has agreed to extend this pricing for this contract.

Pursuant to Public Contract Code Section 20118, other School Districts, public agencies, political subdivisions, municipalities, and tax supported agencies in the State of California may purchase portable buildings and associated alternates under the same terms and conditions of NJESD Bid #09-1005.

The District used this piggyback with Enviroplex to purchase the Adult School /Modular classroom.

The agreement has been reviewed by the District?s legal counsel Orbach, Huff, & Suarez, LLP.

Budget Summary

The Board adopted Resolution #13-30 Reducing and/or Eliminating Specially Funded and General Funded Classified Services.

The Board approved the recommendation from the Administrative Panel for the Expulsion Order Case E02-12/13.

Assistant Superintendent Song Chin-Bendib explained that the District issued the first series of the Measure M Authorization in April 2011 and is ready to issue the last series, Series B of its Measure M General Obligation Bonds at a maximum sale of $20,100,00. This will be a Competitive Sales Bond sale and not Capital Appreciation Bonds (CABs).

Following the explanation, the Board adopted Resolution #13-32 Providing for The Issuance and Sale of General Obligation Bonds, Election Of 2012, Series B, In the Aggregate Principal Amount of Not to Exceed $20,100,000.

At the November 2, 2010, election, 63.10% of the qualified electors of the San Leandro Unified School District approved the issuance and sale of general obligation bonds of the District for various purposes set forth in the ballot submitted to the voters, in the maximum amount of $50,100,000 payable from the levy of an ad valorem tax against the taxable property in the District.

The District issued the first series of the Measure M Authorization in April 2011 and is ready to issue the last series, Series B of its Measure M General Obligation Bonds.

Ruth Alahydoian, District Financial Advisor from KNN Public Finance, provided a presentation on the sale of this Series B on March 5, 2013.   Included in the presentation were:

• Measure B and Measure M Project Timelines & Cash Needs
• Recently introduced legislation affecting school bonds & discussion on Capital Appreciation Bonds (CABs)
• Current bond market conditions & potential to refinance existing bonds
• Financing schedule for bond issuance

Included in this Board packet are:

• Resolution #13-32 authorizing the sale of the bonds and accompanying documents
  • Sets a maximum sale of $20,100,000 (the remaining authorization).
  • Authorizes district staff to prepare and finalize other documents.
  • Designates the Superintendent and Assistant Superintendent as the Authorized Officers of the District.
  • Authorizes a competitive sale.
  • Authorizes the use of professional services (bond counsel and financial advisor) and provides an estimate of the costs of issuance (see attached spreadsheet).
  • Authorizes the repayment of bonds from tax collections and directs the County to set the appropriate tax rate
• Agent Agreement with technical parameters of bond administration.
• Forms of Notice of Intention to Sell and Notice of Sale providing parameters of the competitive sale of the bonds.
• Draft of the Preliminary Official Statement providing the District?s disclosure to potential investors.

The District Financial Advisor will be present at the Board meeting and can respond to any questions the Board or public has.

Responding to Trustee L?pez, Assistant Superintendent Song Chin-Bendib reiterated that the District was not engaging in a Capital Appreciation Bonds (CABs) and this is a Competitive Sales Bond sale at a maximum of $11,673,613 (the remaining authorization).

Following the explanation, the Board adopted Resolution #13-33 Providing for The Issuance and  Sale of General Obligation Bonds, Election Of 2006, Series E, In the Aggregate Principal Amount of Not To Exceed $11,673,613.

At the November 7, 2006, election, 61.88% of the qualified electors of the San Leandro Unified School District approved the issuance and sale of general obligation bonds of the District for various purposes set forth in the ballot submitted to the voters, in the maximum amount of $109,000,000 payable from the levy of an ad valorem tax against the taxable property in the District.

The District has issued four series of the Measure B Authorization and is ready to issue the last series, Series E of its General Obligation Bonds.

Ruth Alahydoian, District Financial Advisor from KNN Public Finance, provided a presentation on the sale of this Series B on March 5, 2013.   Included in the presentation were:

• Measure B and Measure M Project Timelines & Cash Needs
• Recently introduced legislation affecting school bonds & discussion on CABs
• Current bond market conditions & potential to refinance existing bonds
• Financing schedule for bond issuance

Included in this Board packet are:

• Resolution #13-33 authorizing the sale of the bonds and accompanying documents
  • Sets a maximum sale of $11,673,613 (the remaining authorization).
  • Authorizes district staff to prepare and final other documents.
  • Designates the Superintendent and Assistant Superintendent as the Authorized Officers of the District.
  • Authorizes a competitive sale.
  • Authorizes the use of professional services (bond counsel and financial advisor) and provides an estimate of the costs of issuance (see attached spreadsheet).
  • Authorizes the repayment of bonds from tax collections and directs the County to set the appropriate tax rate
• Agent Agreement with technical parameters of bond administration.
• Forms of Notice of Intention to Sell and Notice of Sale providing parameters of the competitive sale of the bonds.
• Draft of the Preliminary Official Statement providing the District?s disclosure to potential investors.

The District Financial Advisor will be present at the Board meeting and can respond to any questions the Board or public has.

None

The Board approved the proposed schedule for the 2013-2014 Board meetings.

The Board will discuss and consider approving the proposed schedule for the Board meetings for 2013-2014.

Board By Law 9320 - Meetings and Notices

Meetings of the Governing Board are conducted for the purpose of accomplishing district business.  At the beginning of each school year, the regular board meetings need to be scheduled.  The Board of Education for San Leandro Unified School District holds two regular meetings each month typically on the first and third Tuesday of each month. Shaded dates are placeholder meetings set aside for special work sessions, Unaudited Actuals, 1^st and 2^nd Interims and Adoption Budget approvals.  Federal holidays are included.  Also, please note that Cesar Chavez observance is Mach 31 and is a non-school day for students.  The first day of school for students is August 21.

Listed below are the Federal Holidays (green on calendar), Tentative Board Work Sessions (blue on calendar) and Special Board meetings due to budget development timeline (yellow on calendar).  Local holidays have not yet been finalized.    

Federal Holidays (Green on Calendar)

• July 4 (4th of July Holiday)
• September 2 (Labor Day Holiday)
• November 11 (Veterans' Day Holiday)
• November 28 (Thanksgiving Day)
• December 25 (Christmas Day)
• January 1 (New Years' Day)
• January 20 (Martin Luther King Jr. Day)
• February 17 (Presidents' Day)
• May 26 (Memorial Day)

School Observance - no school for students

• March 31 (Cesar Chavez Observance)

Tentative Board Work Sessions (Blue on Calendar)

• October 8  
• November 12        
• January 21          
• February 11         
• May 13 

Special Board Meetings - Budget Reports (Yellow on Calendar)

• September 10 (Unauditied Actuals)
• December 10 (1st Interim Report)  
• March 11 (2nd Interim before March 15)
• June 24 (Adoption Budget)              

Holidays Not Yet Decided

• November 25-29 (Thanksgiving Week)
• December23-31; January 1-3 (Winter Recess Break)
• February 17-21 (Presidents' Week
• April 14-18 (Spring Break)

Trustee Katz-Lacabe was glad to see this come forward and felt that it was a reasonable request to have some kind of notification in advance of desired classroom visitations.

Trustee Prola raised a question whether or not adding "Unless otherwise directed by the principal or designee, a staff member shall accompany visitors while they are on school grounds" to the policy, was reasonable. Policy Chair Carey said it will depend on the situation, when it is appropriate, and staff availability, keeping in mind that the District is looking at safety for the teachers as well as allowing parent access to the classroom in a safe and appropriate manor. 

The Board approved the revision to Board Policy and Administrative Regulations 1250: Visitors as presented.

Periodically, districts review and update Board Policies and Administrative Regulations to clarify language, comply with state or federal requirements, or based upon an expressed need. The District was asked to review Board Policy 1250 related to visitors. The Board Policy Committee met three times to address potential changes to this policy. As this policy is a complex one, staff looked at the California School Boards Association sample policy as well as policies from many surrounding districts. There were a number of items discussed as the policy and regulation language was reviewed. These items included: ? Definition of ?visitor? ? Inclusion of language that encourages all visitors to behave in an orderly manner and that per applicable law, allows the principal to request that an individual causing a disruption leave the school grounds ? Requirements for sex offenders on campus ? Registration requirements One item which included numerous conversations and the sharing of multiple perspectives was related to the classroom visits and how to ensure student and teacher safety while still upholding the Board?s desire to encourage parents/guardians and interested members of the community to visit the schools and view the educational programs. Several options were explored: Option # 1: Keep our current policy as it is. Options # 2. Change the wording to state: For classroom visitations, all visitors must notify the classroom teacher 24 hours in advance of the desired visitation or by prior arrangement with the classroom teacher. Option # 3. The teacher and/or principal/designee and parents/legal guardians will work together to arrange a time that is mutually agreeable for classroom visits. Such visits must be scheduled within 48 hours after the parent?s/legal guardian?s request or by prior arrangement with the teacher. Option # 4. Classroom visits or conferences will be scheduled within a reasonable time of the parent/legal guardian?s request. If a conference is desired, an appointment shall be set with the teacher during non-instructional time. The Policy Committee requested that staff seek input from parents. Given limited time, staff was only able to meet with parents from San Leandro High School as part of their Principals? Coffee and Conversation monthly meeting. The parents in attendance requested that the sentence ?Classroom visitations can also occur with less than 24 hour notice with approval of the teacher? be considered and added  to option #2. Attached are the proposed changes (in bold or in strikeout) to the Policy 1250 and the associated Regulations as recommended by the Board Policy Committee.

There is no impact to the General Fund; The position is 100% categorically funded: $105,110 (base) $13,664 (salary driven costs)=$118,774 Total cost
 

• McKinney Vento Grant: $10,777
• ASES Grant: $20,665
• ASSETS Grant: $37,496
• Title I: $4,900
• BTSA: $44,936

The Board approved the Proposal to Consolidate Two Part Time Positions (.6 FTE Student Outreach Coordinator and .4 FTE BTSA curriculum Specialist) into 1 FTE Coordinator of Education /Services Position, including Job Description. 

Educational Services has two vacant administrative part-time positions  in two different departments.  Currently, the positions are:

1. Student Support Services:  .6 Student Outreach/Grant Coordinator (Classified Administrator)
2. Curriculum & Instruction:   .4 BTSA Curriculum Specialist (Certificated Administrator)

After a re-assessment of job responsibilities, Educational Services is proposing to consolidate both positions into a 1.0 certificated coordinator position for one year. This is not an increase in FTE.  The rationale for this consolidation is that the state and federal categorical funding that supports these current positions may or may not be ongoing.  For example, we will need to submit a new 21st Century ASSETs grant application for the 2014-2015 school year and it is highly competitive.  Also, as the District is in development phase for the future school-based health and wellness center, this position's responsibilities could change to support this work.   Consolidating the positions into a full time position will provide more flexibility and efficiency than two part time employees working a few days a week. 

Attached is a proposed job description for Coordinator of Educational Services for review. It lists the much needed responsibilities from both departments.  We seek to make this a certificated position as the job responsibilities are aligned to work closely with school sites and the individual must have a deep understanding of both programs and how schools work.  As a coordinator position, it is a slight upgrade of the position from an outreach/grant coordinator and curriculum specialist. However, this change is cost neutral because classified salary driven costs are higher than certificated salary driven costs.

This proposal is for the 2013-2014 school year only.  Given the moving parts, the position will be re-evaluated once funding is known and once there is more clarity on the impact of the school-based health center.

The Board approved the Public Disclosure of Collective Bargaining Agreement for the Teamsters Union Local No. 856/Alameda Building and Trades Council.

The Board ratified the tentative agreement between the San Leandro Unified School District and the Teamsters Union Local No. 856/Alameda Building and Trades Council.

The Board approved the list of Measure B Phase II Savings Projects.

The two most current bond measures approved by the San Leandro voters are Measure B (November 2006) and Measure M (November 2010). Once bond issuance proceeds are received the District is responsible for spending the funds on projects that comply with the bond measure ballot language.  Initial savings generated by the projects early in the program must be used to create and build projects that comply with the bond measure language and expended on the same timeline associated with the bond issuances.

To date, the bond program savings have been generated by a combination of factors, the primary being 1) Additional funding from Federal, State and non-bond Local sources 2) Sustained flat and/or deflationary pricing in the construction market 3) Highly efficient management, and 4) Low program, project and construction management cost structure.

The Phase I savings is estimated to be $27M while Phase II at $6.2M. The District has about $220M of unfunded needs not addressed by either Measure B and M bonds.

When the District started the discussion regarding savings with the Board nearly two years ago, not all the potential savings projects were created then. It was a work in progress with the intention to continuously address the most critical needs in the District. Additionally, the District?s prioritization of needs evolve over-time and the Board would like to reserve flexibility to address those needs.

Phase I Measure B savings: $27M

With flexibility to continuously address District?s unfunded facility needs in mind, the Board on July 19, 2011, approved $16,978,500 in projects to be funded through Measure B Phase I Savings.  Subsequently, on August 2, 2011, the Board approved a prioritized list of additional projects to be funded, bringing the today of Measure B Savings Phase I total to $25,197,900.

Phase II Measure B savings: $6.2M

For the new projects to be funded under Phase II Measure B savings, the District needs to start architects and project manager on the creation of these new projects and have the architect get into Division of State Architect (DSA) with plans by October 31, 2013, if the goal is to build these projects in 2014. We are currently falling behind schedule on this task.

Process for development of lists to be by Measure B savings

With the limited scope of recommending the allocation of $6.2M in new projects and scopes, the District staff, including maintenance & operations, information technology and the bond team reviewed and assembled the most pressing needs.  This list has been reviewed and prioritized over the past two months and presented to the Facilities and Technology committee.

The priorities for list are

1. Seismic retrofits of district facilities
2. Adult School Modular building (One and a half modular building units)
3. Facility improvements that could improve safety and security
4. High priority deferred maintenance needs
5. Technology needs to get all schools up to a District standard.

The priorities were consistent with the priorities outlined in the 1997 District-wide Facilities Master Plan.

Miscellaneous Receipts in the amount of $22,391,739.63 has been deposited in the Treasury of Alameda County.

Trustee James attended the School Services of California May Revise Budget workshop.  He will be out of town June 16-19, 2013; and June 25-July 7, 2013, and will miss the June 18 Board meeting.

Trustee Carey shared that his son will be graduating with a BS in Athletic Training and he has been accepted in a Master's program (fully paid) at the California University of  Pennsylvania. He will also be working as a graduation assistant to help him through the year.  His daughter has completed her first year at San Jose State. Trustee Carey also wished Trustee James a "Happy Birthday."

Trustee Toro commented that it was nice to restore some of the budget cuts.  He raised concern about the future of the Adult School and Regional Occupational Programs (ROP).  He asked and received consensus to draft a resolution to maintain the District's commitment to ROP.

Trustee Rosato thanked District staff and the community for their input regarding the policy regarding "visitors".  He attended the City Council meeting last night where is wife was installed as a Commissioner on the Library and Historical Commission.  He would like to adjourn the meeting in memory of the victims of the tornado that hit Oklahoma. 

Trustee L?pez visited Lincoln Alternative High School and Jefferson Elementary School campuses where she was able to speak to both principals. She is planning on visiting another campus tomorrow.  

Trustee Katz-Lacabe commented on the great Bancroft Musical Theater production of "Guys and Dolls" held at the Arts Education Center, adding that also in attendance was former Assistant City Manager Jacqui Diaz, and the City's new Chief Innovation Officer, Deborah Acosta.

Trustee Prola attended the California School Boards Association Legislative Action Day on May 10 with Assemblymember Bonta who is sponsoring AB 59 which would provide clarification of parcel tax language with regards to implementation of all groups.  On May 16 she attended a reception for the AP Art exhibit at the Arts Educational Center.  She attended the City Council meeting last night and thanked them for allowing the District Office to move into their spare offices. Trustee Prola announced that a reception is being planned to honor Superintendent Cathey on her retirement on June 18, 6 p.m. (before the meeting).  She also recognized her colleagues for all of their work on the Superintendent Search which hopefully will be completed this weekend. 

• Special Board Meeting - May 22, 2013
• Special Board Meeting - May 23, 2013
• Special Board Meeting - May 24, 2013
• Special Board Meeting - May 25, 2013
• Regular Board Meeting - June 4, 2013
• Regular Board Meeting - June 18, 2013
• Special Board Meeting - June 25, 2013 (District Office)

The meeting was adjourned at 9:30 p.m. in memory of the victims of the tornado that hit Oklahoma.