The meeting was called to order by President Prola at 6:00 p.m.  It was noted that all Board members were present with the exception of Trustee James.

There was no public comments on Closed Session items.

The Board recessed into Closed Session at 6:01 p.m.

Williams Properties, a California General Partnership, and Prudential Properties, a  California Limited Partnership v. The San Leandro Unified School District, et al., County of Alameda Superior Court Case No. RG13662223.

Pursuant to Government Code Section 54954 et seq. and 54956.95.  Personal injury claim filed by Isaac Wong against San Leandro Unified School District

The Board returned to open session at 7:00 p.m.

President Prola led the Pledge of Allegiance to the Flag.

The Board approved the agenda of the Special Board meeting held on June 25, 2013.  Trustee James was absent.

Approve the agenda for the Special Board Meeting held on June 25, 2013.

Members of the audience who wish to address the Board are asked to complete the yellow card available at the entrance and submit it to the Board's Administrative Assistant. Speakers who have completed the card will be called when the item is reached on the agenda or, for non-agenda items, during the Public Testimony. Cards are to be turned in before the item is reached on the agenda. Please note that the meeting is being recorded.

State law prohibits the Board of Education from taking any action on or discussing items that are not on the posted agenda except to A) briefly respond to statements made or questions posed by the public in attendance; B) ask questions for clarification; C) provide a reference to a staff member or other resource for factual information in response to the inquiry; or D) ask a staff member to report back on the matter at the next meeting and/or put it on a future agenda. (Government Code 54954.2(a)).

Evelyn Gonzalez, District representative to the Parks and Recreation Commission, provided the Board with an update, which included highlighting free programs available to families in San Leandro such as

• Family Movie Nights - Wednesdays, 8:00 p.m. (or when dark)
  • July 10, Halcyon Park, 1245 147th Avenue
  • July 24, Chabot Park, 1698 Estudillo Ave.
  • August 14, Washington Manor Park, 14900 Zelma Street
• "Save the Date" for the Second Annual Family Bike Party, Sunday, September 8, 1:00 p.m. (location to be determined)

Commissioner Gonzalez also reported on some complaints that she has received regarding the Bancroft Field and the Washington Elementary School baseball backstop, noting that the community is unsure of who (City or District) is responsible for those areas.  In addition she spoke about wanting to improve the communications between the Commission and individual schools next year, noting that some prefer electronic communication and other distribute flyers. 

She also noted that Peggy Combs recently retired as a Parks & Recreation Commissioner, and Mike Bolar, who is a San Leandro Unified parent, was appointed as the new commissioner.

Commission Gonzalez also reported that because she lives within 200 feet of Chabot park, during the East Bay MUD Chabot Dam upgrade project, she will be recusing herself from any decisions or voting taken by the Commission. 

Piggybacking on Trustees L?pez's comments regarding the condition of the Bancroft Middle School Field and the Washington Elementary School baseball backstop, Trustee Prola suggested that these issues be referred to the Facilities & Technology committee for possible solutions.

Mark Hamilton, San Leandro High School counselor, provided the Board with a glimpse of what the "new normal" looks like for counselors, related to counseling staffing ratios. He provided "visual aids" illustrating the magnitude of the amount of data entry that needs to be completed by the end of the year, adding that he expects that it will take seven to nine days over the summer to complete the work, so that he will be prepared for the fall.

The Board of Education and Superintendent Cindy Cathey recognized retiring Assistant Superintendent Debbie Wong, for twenty-seven years as an educator, with twenty-four years of outstanding service to the students, staff, and families of our district and community. She was presented with two resolutions, reflecting her many accomplishments.

Assistant Superintendent Wong thanked the Board for giving her the opportunity to have the "best job in the whole wide world".  Looking back, she shared how her husband Mike and she came to San Leandro to raise their three children, "beginning at Monroe Elementary School, John Muir Middle School, and graduating from San Leandro High School." She spoke with great love and affection of how much the San Leandro community and the school district means to her. "Cindy and I began as teachers together," describing the parallel career path the Superintendent and she traveled. Assistant Superintendent also spoke with great affection and admiration for fellow Cabinet members Song Chin-Bendib and John Thompson, and acknowledged her husband Mike Wong for his support through her distinguished career in making it all possible. 

A public hearing was held regarding the 2013-2014 Adoption Budget which included Fiscal Years 2014-15 and 2015-16. 

Education Code Section 42127 requires that a school district adopt its budget for the next fiscal year and two subsequent fiscal years by July 1.  Once the district files its adopted budget with the County of Education (COE), the COE is required to verify that the budget complies with the criteria and standards adopted by the State Board of Education, per E.C. 33127, determine whether the district will be able to meet its financial obligations in the current and two subsequent fiscal years and notify the district by August 15 whether the COE has approved, conditionally approved, or disapproved the budget.

Assembly Bills (AB) 1200 and 2756 state that a district of the size of the San Leandro USD must maintain a minimum of 3% Reserve requirement. The District continues to maintain the 3% minimum reserve requirement in Fund 17, Special Reserve Fund for Other Than Capital Outlay Projects.

On a motion made by Trustee Toro and seconded by Trustee Rosato, the Board opened the Public Hearing regarding the 2013-2014 Adoption Budget which includes Fiscal Years 2014-2015 and 2015-2016 by a 6-0 vote.  Trustee James was absent.     

No comments were received from the audience. 

On a motion made by Trustee Katz-Lacabe and seconded by Trustee Carey, the Board closed the Public Hearing regarding the 2013-2014 Adoption Budget which includes Fiscal Years 2014-2015 and 2015-2016 by a 6-0 vote.  Trustee James was absent 

Conduct an Official and Public Hearing the 2013-2014 Adoption Budget which includes fiscal years 2014-2015 and 2015-2016:

PUBLIC NOTICE

June 25, 2013

2013-14 Adoption Budget Which Includes Fiscal Years 2014-15 and 2015-16

Education Code Section 42127 requires that a school district adopt its budget for the next fiscal year and two subsequent fiscal years by July 1^st.  Once the district files its adopted budget with the County of Education (COE), the COE is required to verify that the budget complies with the criteria and standards adopted by the State Board of Education, per E.C. 33127, determine whether the district will be able to meet its financial obligations in the current and two subsequent fiscal years and notify the district by August 15 whether the COE has approved, conditionally approved, or disapproved the budget.

Assembly Bills (AB) 1200 and 2756 state that a district of the size of the San Leandro USD must maintain a minimum of 3% Reserve requirement. The District continues to maintain the 3% minimum reserve requirement in Fund 17, Special Reserve Fund for Other Than Capital Outlay Projects.

A public hearing for the 2013-2014 Adoption Budget which includes fiscal years 2014-15 and 2015-16, will be held on Tuesday, June 25, 2013, at 7:00 p.m. in the City Hall South Conference Room, located at 999 East 14^th Street, San Leandro, CA.

Education Code Section 42127 requires that a school district adopt its budget for the next fiscal year and two subsequent fiscal years by July 1^st.  Once the district files its adopted budget with the County of Education (COE), the COE is required to verify that the budget complies with the criteria and standards adopted by the State Board of Education, per E.C. 33127, determine whether the district will be able to meet its financial obligations in the current and two subsequent fiscal years and notify the district by August 15 whether the COE has approved, conditionally approved, or disapproved the budget.

Staff has prepared various supplemental forms in addition to the Standardized Account code Structure (SACS) forms as required by the State of California. The 2013-14 Adoption Budget reflects a positive gross fund balance of $3,217,100 (UGF and onetime money = $3,149,940, and Tier III - $67,160) in the Unrestricted General Fund which includes all Tier III Flexibility and appropriate sweeps of Tier III funds.

Assembly Bills (AB) 1200 and 2756 state that a district of the size of the San Leandro USD must maintain a minimum of 3% Reserve requirement. The District continues to maintain the 3% minimum reserve requirement in Fund 17, Special Reserve Fund for Other Than Capital Outlay Projects.

In order to project a positive fund balance for 2013-14 and two subsequent fiscal years, below are some major assumptions included in the 2013-14 Adoption Budget:

• The Governor and the Legislature have agreed to change the funding formula for public schools. The new version known as Local Funding Formula (LCFF) incorporates the revenue limit, certain categorical grants and the addition of new ?Supplemental? and ?Concentration? grants. These new grants are based on the percentage of low income and English Learner students of the District. The new formula is projected to generate approximately $2.8 million additional revenues to the general fund, of which $1.8 million is already included in this budget. The proposed law is now on the desk of the Governor for his signature and will take effect on July 1, 2013. Since we do not have the specific language of the new formula during the budget preparation, our Proposed Budget for 2013-14 is developed using the old ?revenue limit funding? formula. The Revenue Limit formula is current law unless and until the Governor signs the new LCFF. We will revise the budget as soon as the necessary information becomes available.
• The revenue limit calculation assumed a Cost of Living Allowance (COLA) of 1.565% and a Deficit Factor of 18.997%.
• $771,000 per year of parcel tax revenue starting at 2013-2014.
• The budget includes a 3% salary increase for SLTA members and an agreement was signed between the District and SLTA on June 10, 2013.
• Additional one-time (2013-14 only) Special Education encroachment of $643,573.
• Resume Board approved cuts in 2014-15 and ongoing (50% Instrumental Music, an independent study teacher, 2.0 Campus Supervisors, 2.66 library para-educators, 1.0 Middle and Elementary School Vice Principal, 1.0 Custodian, and .25 AP Clerk). 
• Contribution from Adult Education Fund for $450,000.

The Adoption Budget captures financial information at a point in time and the data will be updated throughout the fiscal year to reflect current information. Official reporting of any budget revisions in the Adoption Budget will be at the filings of the 2013-14 First Interim (December) and Second Interim (March) reports.

We anticipate that with this proposed Budget for 2013-14, Alameda County Office of Education will issue a POSITIVE Certification for the District.

This public hearing is to satisfy Education Code 42120-42129. The hearing provides the community the opportunity to address the Board regarding the 2013-2014 Adoption Budget. 

Song Chin-Bendib, Assistant Superintendent of Business & Operations, provided a presentation on the 2013-2014 Adoption Budget, which includes fiscal years 2014-2015 and 2015-2016.  Highlights of the presentation included: 

• The 2013-2014 Adoption Budget reflects a positive gross fund balance of $3,217,100 (UGF and onetime money = $3,149,940, and Tier III - $67,160) in the Unrestricted General Fund which includes all Tier III Flexibility and appropriate sweeps of Tier II funds
• The District continues to maintain the 3% minimum reserve requirement in Fund 17, Special Reserve Fund for Other Than Capital Outlay Projects
• In order to project a positive fund balance for 2013-14 and two subsequent fiscal years, below are some major assumptions included in the 2013-14 Adoption Budget:
  • The Governor and the Legislature have agreed to change the funding formula for public schools.
  • The new version, known as Local Funding Formula (LCFF), incorporates the revenue limit, certain categorical grants and the addition of new "supplemental" and "concentration" grants.  These new grants are based on the percentage of low income and English Learner students of the District. The new formula is projected to generate approximately $2.8 million additional revenue to the general fund, of which $1,8 million is already included in this budget.
  • Since we do not have the specific language of the new formula during the budget preparation, our Prosed Budget for 2013-14 is developed using the old "revenue limit funding" formula.
  • The Revenue Limit formula is the current law unless and until the Governor signs the new LCFF, at which time we will revised the budget as soon as the necessary information becomes available.
  • The revenue limit calculation assumed a Cost of Living Allowance (COLA) of 1.565% and a Deficit Factor of 18.997%.
  • $771,000 per year of parcel tax revenue starting in 2013-2014.
  • The budget includes a 3% salary increase for SLTA members and an agreement was signed between the District and SLTA on June 10, 2013.
  • Additional one-time (2013-14 only) Special Education encroachment of $643,573.
  • Resume Board-approved cuts in 2014-15 and ongoing (50% Instrumental Music, an independent study teacher, 2.0 Campus Supervisors, 2.66 library para-educators, 1.0 Middle and elementary school vice principal, 1.0 Custodian, and .25 AP Clerk).
  • Contribution from Adult Education Fund of $450,000.
  • The District anticipates that this proposed Budget for 2013-14, Alameda County Office of Education will issue a POSITIVE Certification for the District.

The Board raised clarifying questions, which were addressed by staff.

Goal #2: Ensure the Financial Stability and Efficiency of the District

Song Chin-Bendib, Assistant Superintendent for Business & Operations will provide a presentation on the 2013-2014 Adoption Budget which includes fiscal years 2014-2015 and 2015-2016. 

The Board approved the 2013-2014 Adoption Budget which includes fiscal years 2014-2015 and 2015-2016.  Trustee James was absent.

Education Code Section 42127 requires that a school district adopt its budget for the next fiscal year and two subsequent fiscal years by July 1^st.  Once the district files its adopted budget with the County of Education (COE), the COE is required to verify that the budget complies with the criteria and standards adopted by the State Board of Education, per E.C. 33127, determine whether the district will be able to meet its financial obligations in the current and two subsequent fiscal years and notify the district by August 15 whether the COE has approved, conditionally approved, or disapproved the budget.

Staff has prepared various supplemental forms in addition to the Standardized Account code Structure (SACS) forms as required by the State of California. The 2013-14 Adoption Budget reflects a positive gross fund balance of $3,217,100 (UGF and onetime money = $3,149,940, and Tier III - $67,160) in the Unrestricted General Fund which includes all Tier III Flexibility and appropriate sweeps of Tier III funds.

Assembly Bills (AB) 1200 and 2756 state that a district of the size of the San Leandro USD must maintain a minimum of 3% Reserve requirement. The District continues to maintain the 3% minimum reserve requirement in Fund 17, Special Reserve Fund for Other Than Capital Outlay Projects.

In order to project a positive fund balance for 2013-14 and two subsequent fiscal years, below are some major assumptions included in the 2013-14 Adoption Budget:

• The Governor and the Legislature have agreed to change the funding formula for public schools. The new version known as Local Funding Formula (LCFF) incorporates the revenue limit, certain categorical grants and the addition of new ?Supplemental? and ?Concentration? grants. These new grants are based on the percentage of low income and English Learner students of the District. The new formula is projected to generate approximately $2.8 million additional revenues to the general fund, of which $1.8 million is already included in this budget. The proposed law is now on the desk of the Governor for his signature and will take effect on July 1, 2013. Since we do not have the specific language of the new formula during the budget preparation, our Proposed Budget for 2013-14 is developed using the old ?revenue limit funding? formula. The Revenue Limit formula is current law unless and until the Governor signs the new LCFF. We will revise the budget as soon as the necessary information becomes available.
• The revenue limit calculation assumed a Cost of Living Allowance (COLA) of 1.565% and a Deficit Factor of 18.997%.
• $771,000 per year of parcel tax revenue starting at 2013-2014.
• The budget includes a 3% salary increase for SLTA members and an agreement was signed between the District and SLTA on June 10, 2013.
• Additional one-time (2013-14 only) Special Education encroachment of $643,573.
• Resume Board approved cuts in 2014-15 and ongoing (50% Instrumental Music, an independent study teacher, 2.0 Campus Supervisors, 2.66 library para-educators, 1.0 Middle and Elementary School Vice Principal, 1.0 Custodian, and .25 AP Clerk). 
• Contribution from Adult Education Fund for $450,000.

The Adoption Budget captures financial information at a point in time and the data will be updated throughout the fiscal year to reflect current information. Official reporting of any budget revisions in the Adoption Budget will be at the filings of the 2013-14 First Interim (December) and Second Interim (March) reports.

We anticipate that with this proposed Budget for 2013-14, Alameda County Office of Education will issue a POSITIVE Certification for the District.

Trustee Carey reported that the Curriculum Committee met on June 19 and discussed the Adoption of Special Education High School Sex Education Curriculum: Circles-Intimacy and Relationships, Publisher: James Stanfield Company; and the Adoption of Middle School Sex Education Curriculum: Making Healthy Choices, and supplementary materials, Publisher: Washington State Department of Social & Health Services. Both adoptions are being brought forward for Board consideration tonight. The committee also discussed choral music for the middle schools and Grade 5 instrumental music. 

Trustee Carey reported that the Policy Committee met on June 19 and discussed revisions to Board Policy, Administrative Regulation and Exhibit 5141.33 Head Lice, which is being brought forward for Board consideration this evening. The committee also discussed Full Service Community Schools Board resolution.  Trustee Rosato also reminded the committee that they need to move forward with the contract with CSBA to update Board policies. 

Trustee Prola reported that the Facilities & Technology Committee met on June 19, and discussed the swim rates for the San Leandro High School pools. Staff reported on the comparable fees at other local pools, such as Chabot, Hayward Plunge, and Castro Valley High School, and also reported on the increase in costs of energy, water, etc. and maintenance costs.  There was a presentation from the District's solar consultants Newcomb, Anderson and McCormick (NAM) on solar opportunities provided by the California Energy Intuitive grant.  The final discussion was on the stockpile soil at the San Leandro High School field and pool areas, reporting that the soil has been tested and is clean. The committee is looking into disposal options. 

Trustee L?pez reported that the Finance Committee met on June 20 and discussed and revised the 2013-2014 Adoption Budget which includes fiscal years 2014-2015 and 2015-2016, and reviewed other relevant fiscal information.  Trustee L?pez also said that Trustee James and she will be attending the upcoming school finance and management conference on July 18.

The following items were pulled from the Consent Calendar: 

• 16a - Classified Personnel  Report (staff)
• 17b - 2013-2015 K-12 Single Plans for Student Achievement (SPSA) for All Schools (Rosato)

With those exceptions, the Board approved the Consent Calendar.  Trustee James was absent.

Approve the minutes of the Regular Board meeting held on June 18, 2013.

Senior Director II, John Thompson, Ed.D., said that staff is asking the Board to approve a revised Classified Personnel report, copies of which were provided to the Board and public, noting that "Julie Avilla" should be removed and "Gloria Robles added to the report.  Trustee Prola also noted that "Daian Duke" should be spelled "Dairun Duke". 
 

With those changes, the Board approved the revised Classified Personnel Report.

Trustee Rosato commented that after reviewing the schools plans, he would like to suggest that there be uniformity in the format for all of the schools.  In addition, he would like to see the schools take advantage of training available (some of which are free of charge) for their parent and community members on their School Site Council regarding the importance of the work they are asked to do.

Responding to Trustee Prola's question on how site plans are developed for next year when test scores for this year have not yet been received.  Assistant Superintendent Wong said that current data is used and once the new test scores are received in August, the schools will submit an addendum to their plan, if appropriate.

Following comments, the Board approved the 2013-2015 K-12 Single Plans for Student Achievement (SPSA) for All Schools.  Trustee James was absent.

Approve the 2013-2015 K-12 Single Plans for Student Achievement (SPSA) for all schools

Education Code Section 64001 specifies that schools and districts that receive state and federal or other applicable funding through the district?s Consolidated Application (ConApp) process prepare a Single Plan for Student Achievement (SPSA) for any recipient school. The SPSA is a blueprint to improve the academic performance of all students.  Every school needs to have an approved plan guiding the work of the school. California Education Code (EC) Section 64001 requires that a School Site Council (SSC) develop the SPSA. The SSC?s responsibilities include approving the plan, recommending it to the local governing board for approval, monitoring its implementation, and evaluating the effectiveness of the planned activities at least annually.

The SPSA involves a continuous development, implementation, and monitoring cycle. The seven steps of this continuous cycle are:

1. Analyze student achievement data, summarize conclusions, and identify needs.

2. Measure effectiveness of current improvement strategies to determine critical causes of student underachievement.

3. Identify a limited number of achievement goals, key improvement strategies to achieve goals and fiscal resources.

4. Attach timelines, personnel responsible, proposed expenditures, and funding sources to implement the plan.

5. Recommend the SPSA to the local governing board.

6. Receive local governing board approval and implement the plan.

7. Monitor and evaluate effectiveness of the implementation.

All twelve school sites have submitted their 2- year cycle school plan approved by each School Site Council to recommend to the Board of Education for approval.  Educational Services has reviewed all plans for compliance. These plans must be approved by the Board before they can be enacted upon.  The current plans expire on June 30, 2013. 

Approve the Contracted Services Agreement Between San Leandro Unified School District and Napa, Solano, Contra Costa Educational Support Team Services for Mathematics coaching and Professional Development at San Leandro High School for the 2013-2014 School Year

This year, our District Assistance Intervention Team (DAIT), Napa, Solano, Contra Costa Educational Support Team partnered with district and site leadership and supported high school mathematics instruction through valuable professional development and classroom visit protocols. Through this process, San Leandro High School is seeking to contract mathematics coaching and professional development for the mathematics department to further provide support for our mathematics teachers and move forward in the transition and understand the demands in common core state standards.  The mathematics coach will lead and support common core state standards content changes, lesson design implications, and instructional delivery strategies to ensure that all students can master the new standards in the various courses of study.

The coaching and professional development will align with the department's Professional Learning Community (PLC) approach as well as:

• keep the upcoming demands of the common core in the center of the coaching activities
• use the design principles of explicit instruction and district specified instructional strategies in all of the work with teachers as they work with the new standards
• conduct learning walks with both English (with English learner focus) and math department members focused on the common core
• co-teach common core lessons in classrooms with teachers present
• assist teachers with lesson design focused on the common core
• conduct coaching sessions in which common core lessons are designed, implemented, and critiqued
• facilitate data driven conversations that produce reflective practice and re-teaching curricular areas of concern
• build capacity of interested internal teachers who could become coaches

The agreement begins in August 2013 through May 2014. It will include 32 coaching/professional development days.  See the attached contract for further details.

As part of the operational costs to support the efforts of the District's Office of Student and Family Wellness, Alameda County Behavioral Health Care Services (ACBHCS), in partnership with the District is providing funding to support behavioral health educational services and supports for our students. The program goals include improving school climate through:

• enhanced capacity to identify individuals and families with social, emotional and behavioral issues
• increased number of school staff trained in recognizing early indicators of mental illness
• increased knowledge of social, emotional and behavioral issues as well as its risks and protective factors

Through this partnership with ACBHCS, the Office of Student and Family Wellness shall utilize the funds to provide services to students who are at high risk for serious mental health issues and school failure. Last year we used the funding to support the opening of the Office of Student and Family Wellness with mental health materials, additional mental health counseling and COST coordination.  In addition this agreement will help the District work towards long-term program growth and sustainability through the District's LEA and MAA billing.  There is an annual data collection and program analysis component to inform program modifications and improvements.

This will be our second year of receiving this funding.  We will receive $42,112. We are grateful to ACBHCS for partnering and furthering our work to ensure we provide socio-emotional supports for our students.

At the beginning of the 2012-2013 school year, in an effort to address school attendance and improve health and safety concerns at the elementary level, the Director of Student Support Services and the School Nurses were asked to review the District?s Head Lice Policy. The policy had not been revised since 1999 and it excluded students not only identified with lice but also those identified with nits (eggs).  With guidance from California Department of Public Health (CDPH) and Alameda County Public Health Department (ACPHD) the School Nurses began to develop a new policy which recommended that identified students be allowed to remain in school.  The District now recognizes that head lice infestations do not pose a health hazard, are not a sign of uncleanliness, and are not responsible for the spread of any disease.    

The Director of Student Support Services and the School Nurses dispelled myths and reduced anxiety about head lice by presenting the latest information to staff and parents during the course of the school year.  Through this process involvedl stakeholders agreed that our current policy needed to be changed to foster a healthier and supportive approach to dealing with the subject matter.  The exhibits, which include parent information letters and an informational brochure in multiple languages have been revised to reflect the new policy.

Once approved, there will be staff training and parent notification of the new Board Policy.  The following excerpt would be in the 2013-2014 Parent Handbook:

The San Leandro Unified School District is committed to maximizing students? academic performance and physical wellbeing in a healthy and safe environment.  The District recognizes that head lice infestations do not pose a health hazard, are not a sign of uncleanliness, and are not responsible for the spread of any disease.  As a result, the following actions will be taken in the event that head lice are detected on a student:

1. Students identified with lice will remain at school until the end of the school day.
2. Parents of the student identified will be notified and educated about how to eliminate the lice the same day.
3. Students can return to school when the treatment has been administered.  If live lice are detected, student will be excluded from school until live lice are no longer detected.

The District is seeking approval of high school and adult 18-22 year old students with moderate/severe disabilities an adoption to address social skills and sex education as an integral part of their functional skills education. Getting students ready for life after school should include the teaching of social skills, sexual safety, sexual information and guidance in forming appropriate relationships. Our students with moderate/severe disabilities work towards adult independence to the greatest degree possible. Learning about social skills and sexual functioning is a critical skill needed for successful adulthood. Studies indicate that up to 90% of people with moderate/severe disabilities are sexually abused at some point in their lives. 

At the request of Special Services Director David Poeschl, a Task Force was formed at SLHS, consisting of moderate/severe Special Day Class teachers Lucia Fatone and Carmen Watson, School Psychologist Doreet Stein, Speech-Language Specialist Carol Delton, and former Program Specialist Jasmine Zartman. Parents were also invited, and a parent attended one of the full discussions of possible materials. IEP meetings will be convened for all students at the high school and adult programs to discuss individual student participation in the program. Staff is recommending the following:

• The Circles Curriculum (published by Stanfield includes: 7 box sets of 2 to 3 DVDs per topic and 4 curriculum guides; the curriculum also comes with some classroom materials.) This is the only curriculum we found with videos. They are somewhat dated (published between 1986 and 2006) but provide a gentle approach that is broadly appropriate for our severely disabled students. The Circles approach uses a large, colorful visual approach to help students conceptualize and categorize their various relationships and the behaviors appropriate within each. None of the Circles materials addressed same-sex relationships which was confirmed by the publisher who explained that teachers may supplement the material. The publisher (Stanfield) also typically provides updated products at a reduced price, in case some section of Circles is updated. Despite its limitations, the group reached consensus that Circles is the best overall program we have seen for our population, and we recommend purchasing it. Note: in order for us to review these materials, our district was required to purchase one set on approval. We seek to purchase one more set so both the high school and adult program have a set. No further funds will be expended on these materials unless and until there are updates available.
  
• Learn About Life (Published by Attainments): spiral bound teacher?s edition plus laminated folders with realistic illustrations for students who need more explicit and direct teaching in order to prepare them for independent living. If we adopt the curriculum, we would recommend purchasing 4 to 6 additional sets of laminated folders at a cost of under $200.00 to the district.
  McLaughlin curriculum: one chapter available on-line (?From Friend to Sweetheart?) that is inclusive of same sex relationships depicted in photographs, to meet District standards on inclusivity. No further cost to district, unless more of this curriculum is recommended.
  
• Just for the Health of It reproducible worksheets (written by Patricia Rizzo Toner; published by Health Curriculum Activities Library), 5 books, each dealing with a particular topic, such as Nutrition, Substance Abuse prevention, and Sexuality. No further cost to district.

The curriculum has been reviewed by the SLHS Leadership Team.   For further information, please refer to the attachment.

In an effort to provide consistent and updated materials and training for our middle school students related to Comprehensive Sex Ed/HIV/AIDS and Health curriculum in general and given that these are important years when many of our students are making critical decisions about these issues, the district convened a task force to adopt a new curriculum that would ensure that updated, research-based information was available to students every year. The Task Force received training on the Ed Code requirements for this curriculum and then after a detailed examination of the pros and cons of each program the task force selected the 6th to 8th grade lessons from Washington State Department of Social and Health Services' ?Making Healthy Choices? Curriculum. In addition they chose the following supplementary materials to enhance the curriculum:

6th Grade:
~2 FLASH Lessons ?Puberty Day 1-2? from 4th-6th Grade Curriculum
Video: Discovery Channels Body Story: ?Teen Dreams? (60 min)

7th Grade:
Video: PBS?s ?Life?s Greatest Miracle? (56 min)
Video: ?Teen Pregnancy Options? (6 min) www.youtube.com/watch?v=ip_hzMLyWXI
?Dear Expert? Lesson (Adapted from: Planned Parenthood Federation of Canada (2001) Beyond the Basics: A Sourcebook on Sexual and Reproductive Health Education. Ottawa: Author)

8th Grade
Video: MTV Video/Kaiser ?Think HIV; This is Me? (25 min)
Video: El Paso County?s  ?Teen Dating Violence? (18 min)
Videos: ?It Gets Better?
  
The curriculum will be taught as part of the middle school science curriculum.  Where required by Education Code, parents will be notified and have the opportunity to have their child not receive the information in the program.

Each year, Districts wishing to receive specific federal/state categorical program funds must submit the annual Consolidated Application (ConApp) for Funding Categorical Aid Programs.  

The District will continue to participate in the following programs:  Title I, Title II, Title III (LEP), Economic Impact Aid Limited English Proficient (EIA-LEP) and Economic Impact Aid State Compensatory Education (EIA-SCE). 

The following schools are identified as Title I:  Garfield, Jefferson, McKinley, Monroe, Washington, Wilson, Bancroft, and Muir.  The ConApp collects information related to the various programs and affirms agreement with all legal assurances as required by state and federal statutes. 

The application has been revised by the state and is now completed  on the Consolidated Application and Reporting System. Attached is the 2013-2014 application.  

One of the major projects identified in the Measure M language is the John Muir Middle School Athletic Fields, which will include a synthetic track similar to the one at Bancroft Middle School, as well as athletic exterior improvements throughout the District. For Bancroft Middle School, which received a new synthetic track and field in 2006, Measure M funding is providing a par course.

On April 9, 2013, the District conducted a formal sealed bid opening process, per the State of California Public Contract Code requirements, for the John Muir Middle School Athletic Fields and the Bancroft Middle School Par Course project. Seven (7) bids were received for the project.  On April 16, 2013, the Board awarded the contract to Hellas Construction, with their amount for Muir MS at $1,630,000. 

Change Order No. 1, in the amount of $23,800, to the Hellas Construction Contract is to furnish and install a gopher barrier to help deter animals from re-entering the improved areas; and to address hidden conditions by watering the athletic fields behind Wilson Elementary School during construction, as Wilson does not have its own irrigation water source and was fed from Muir prior to construction.

Budget Summary

Contract Summary

One of the major marquee projects identified in the Measure M language is the San Leandro High School Swim Center and Fields project.  The District retained WLC Architects, Inc. to design and prepare all the design and construction documents.  Plans and specifications were approved by the Division of the State Architect (DSA) on May 18, 2012.  

On July 10, 2012, the District received seven (7) bids through the formal sealed bid opening process, per State of California Public Contract Code requirements, for the San Leandro High School Swim Center and Fields project. 

On July 17, 2012, the Board of Education created the Measure B SLHS Grading & Drainage project and approved the construction contract with F&H Construction, Inc. in the amount of $10,186,000.

On November 6, 2012, the Board of Education approved Change Order #1 for the removal and disposal of asbestos containing pipes from various areas of the existing athletic fields at the high school to an approved landfill.

On January 15, 2013, the Board of Education approved Change Order #2, in the amount of $20,249, to address field conditions and to improve safety,   increase value, flexibility and/or functionality.

On January 29, 2013, the Board of Education approved Change Order #3, in the amount of $55,456, is to address field conditions by furnishing and installing lime soil treatment application to stabilize the soil and to mitigate weather delays and to allow for continued construction through wet weather; to furnish and install a handicap lift in anticipation of new code requirements currently being phased in; and to perform additional exploratory excavation to expose and hand dig around unknown underground utility conditions.

On February 26, 2013, the Board of Education approved Change Order #4, in the amount of $4,445, which included a reductive amount of <$1,373> for cost savings and addresses owner requested items to provide added value.

On April 16, 2013, the Board of Education approved Change Order #5, in the amount of $95,945, included additional work to address field conditions, including the removal, transport and proper disposal of pesticide contaminated soils; and addressing the recommendations of the geotechnical engineer.

This Change Order #6, in the amount of $100,149, will add discretionary owner changes to improve/add features and ease maintenance at the new facility such as a new quick connect irrigation system to be able to hose down the artificial turf field, a new 33? high flagpole and the new infrastructure to be able to support adding the pole vaulting event to the high school track and field program.  These features were not requested by the District during the programming and design phases, but were requested after construction phase started.  Additionally, the Alameda County Health Department requested a non-discretionary change to add water fountains on the pool deck.  Other non-discretionary changes resulted from field and hidden existing conditions.

Contract Summary

 Budget Summary

Responding to Trustee Prola, John Thompson, Ed.D., Senior Director II of Human Resources, explained that before ratification of a collective bargaining tentative agreement can take place, the District's Business Services Department prepares the Public Disclosure Statement, Certification of the District's ability to Meet the Costs of Collective Bargaining Agreement, in accordance with AB 1200, verifying that the District can afford to fund the Tentative Agreement (TA).  This document contains detailed and specific information about how this agreement affects District funds. Based on the financial information that was submitted to the Alameda County Office of Education, Dr. Thompson reported that it appears the settlement is affordable in 2013-14, as well as in the two subsequent fiscal years. 

Following the explanation, the Board approved the Public Disclosure of Collective Bargaining Agreement for the San Leandro Teacher's Association.  Trustee James was absent.

The Board approved the Ratification of the Tentative Agreement between the San Leandro Unified School District and the San Leandro Teachers' Association.  Trustee James was absent.

The Board received for information the Williams Uniform Complaint Procedures (including Valenzuela Settlement Requirement) Quarterly Report:  April-June 2013.

Trustee Katz-Lacabe encouraged everyone to calendar the Family Bike Party, stating that is a lot of fun.

Trustee Carey acknowledged Superintendent Cindy Cathey and Assistant Superintendent Debbie Wong, thanking them for all that they have done for the District and to enjoy their retirement.

Trustee Toro acknowledged Assistant Superintendent Wong for all of her work, adding that "You are leaving a legacy" and thanked her for all of her work.
 

Trustee Rosato asked for and received consensus to have the Facilities & Technology Committee discuss and review the recycling options and if the District is meeting their obligations with the various garbage companies. He also acknowledged those representing the District in the San Francisco Pride Parade on Sunday, June 30. 

• Regular Board Meeting - July 16, 2013
• Regular Board Meeting - August 6, 2013
• Regular Board Meeting - August 20, 2013
• Regular Board Meeting - Wednesday, September 4, 2013
• Special Board Meeting - September 10, 2013 (TBD)
• Regular Board Meeting - September 17, 2013
• Regular Board Meeting - October 1, 2013
• Tentative Board Meeting/Work Session (TBD)
• Regular Board Meeting - November 5, 2013
• Tentative Board Meeting/Work Session (TBD)
• Regular Board Meeting - November 19, 2013
• Regular Board Meeting - December 3, 2013
• Special Board Meeting - December 10, 2013 (TBD)
• Regular Board Meeting - January 14, 2014
• Tentative Board Meeting/Work Session  - January 21, 2014 (TBD)
• Regular Board Meeting - January 28, 2014
• Regular Board Meeting - February 4, 2014
• Tentative Board Meeting/Work Session - February 11, 2014 (TBD)
• Regular Board Meeting - February 25, 2014
• Regular Board Meeting - March 4, 2014
• Special Board Meeting - March 11, 2014 (TBD)
• Regular Board Meeting - March 18, 2014
• Regular Board Meeting - April 1, 2014
• Regular Board Meeting - April 22, 2014
• Regular Board Meeting - May 6, 2014
• Tentative Board Meeting/Work Session - May 13, 2014 (TBD)
• Regular Board Meeting - May 20, 2014
• Regular Board Meeting - June 3, 2014
• Regular Board Meeting - June 17, 2014
• Special Board Meeting - June 24, 2014 (TBD)

• Regular Board Meeting - July 16, 2013
• Regular Board Meeting - August 6, 2013
• Regular Board Meeting - August 20, 2013
• Regular Board Meeting - Wednesday, September 4, 2013
• Special Board Meeting - September 10, 2013 (TBD)
• Regular Board Meeting - September 17, 2013
• Regular Board Meeting - October 1, 2013
• Tentative Board Meeting/Work Session (TBD)
• Regular Board Meeting - November 5, 2013
• Tentative Board Meeting/Work Session (TBD)
• Regular Board Meeting - November 19, 2013
• Regular Board Meeting - December 3, 2013
• Special Board Meeting - December 10, 2013 (TBD)
• Regular Board Meeting - January 14, 2014
• Tentative Board Meeting/Work Session  - January 21, 2014 (TBD)
• Regular Board Meeting - January 28, 2014
• Regular Board Meeting - February 4, 2014
• Tentative Board Meeting/Work Session - February 11, 2014 (TBD)
• Regular Board Meeting - February 25, 2014
• Regular Board Meeting - March 4, 2014
• Special Board Meeting - March 11, 2014 (TBD)
• Regular Board Meeting - March 18, 2014
• Regular Board Meeting - April 1, 2014
• Regular Board Meeting - April 22, 2014
• Regular Board Meeting - May 6, 2014
• Tentative Board Meeting/Work Session - May 13, 2014 (TBD)
• Regular Board Meeting - May 20, 2014
• Regular Board Meeting - June 3, 2014
• Regular Board Meeting - June 17, 2014
• Special Board Meeting - June 24, 2014 (TBD)

The  meeting was adjourned at 8:48 p.m.  Trustee James was absent.