The meeting was called to order at 6:00 p.m. by President Prola.  It was noted that all Board members were present with the exception of Trustees L?pez and Katz-Lacabe.

There were no public comments on Closed Session items.

The Board recessed into Closed Session at 6:01 p.m.

Williams Properties, a California General Partnership, and Prudential Properties, a California Limited Partnership v. The San Leandro Unified School District, et al., County of Alameda Superior Court Case No. RG13662223.

Pursuant to Government Code Section 54954 et seq. and 54956.95.  Personal injury claim filed by Lynita Turner against San Leandro Unified School District.

Pursuant to Government Code Section 54954 et seq. and 54956.95.  Personal property claim filed by Patricia Carothers against San Leandro Unified School District.

The Board reconvened to Open Session at 7:05 p.m. President Prola said that Trustee Katz-Lacabe arrived at 6:03 p.m. and Trustee L?pez arrived at 6:30 p.m.

President Prola led the Pledge of Allegiance to the Flag.

The Board approved the agenda for the Regular Board meeting held on August 20, 2013.

Approve the agenda for the Regular Board Meeting held on August 20, 2013.

Members of the audience who wish to address the Board are asked to complete the yellow card available at the entrance and submit it to the Board's Administrative Assistant. Speakers who have completed the card will be called when the item is reached on the agenda or, for non-agenda items, during the Public Testimony. Cards are to be turned in before the item is reached on the agenda. Please note that the meeting is being recorded.

State law prohibits the Board of Education from taking any action on or discussing items that are not on the posted agenda except to A) briefly respond to statements made or questions posed by the public in attendance; B) ask questions for clarification; C) provide a reference to a staff member or other resource for factual information in response to the inquiry; or D) ask a staff member to report back on the matter at the next meeting and/or put it on a future agenda. (Government Code 54954.2(a)).

Due to a last minute meeting commitment, the District Parks & Recreation Commission representative Evelyn Gonzalez was unable to provide a report. Flyers were distributed to the Board announcing San Leandro's 2nd Annual Family Bike Party on Sunday, September 8, 2013, at Washington Manor Park.  The official event begins at 2 p.m., with a Bike Rodeo with a Family Picnic following at 4:00 p.m. Come at Noon and The Bike Mobile will be available to make minor repairs and tune-ups and are free for participating families!

Mark Hamilton, San Leandro High School Counselor, addressed the Board regarding the increases in caseload for the counselors.  He urged the Board to come by and visit them anytime see what the "new normal" looks like. 

Daniel Chaja, Assistant Director of Research and Program Evaluation, presented a brief overview of our student achievement results from the Standardized Testing and Reporting (STAR) California Standards Test (CST) that were administered in Spring 2013.  The presentation included: District level and school specific results for English Language Arts, Mathematics, Science, and History/Social Science.   Highlights of the presentation included:

• Significant decrease in ELA percent Proficient or Advanced
  • ELA dropped 2.5 percentage points to 46.7% Proficient or Advanced
  • First year for ELA CST to decrease proficiency since 2007
  • Current level of percent Proficient or Advanced is 9.7 percentage points higher than 2007
• A small decrease in Mathematics percent Proficient or Advanced
  • Mathematics dropped 0.7 percentage points to 36.8% Proficient or Advanced
  • First year for Mathematics CST to decrease proficiency since 2009
  • Current level of percent Proficient or  Advanced is only 1.3 percentage points higher than 2007
  • The slowest growth among the five content areas tested since 2007
• A significant increase in Grade-level Science percent Proficient or Advanced
  • Grade-level Science (grades 5, 8, & 10) increased 2.8 percentage point to 52.1% Proficient or Advanced
  • The highest percent proficiency levels among the five content areas tested
  • Current level of percent Proficient or Advanced is 20.8 percentage points higher than 2007
  • The greatest growth among the five content areas tested since 2007
• A decrease in End-of-Year Science (advance high school  science) percent Proficient or Advanced
  • End-of-Year Science dropped 2.0 percentage points to 33.0% Proficient or Advanced
  • First year for  End-of-Year Science CST to decrease proficiency since 2009
  • Current level of percent Proficient or Advanced is 18.3 percentage points higher than 2007
• A significant increase in History-Social Science percent Proficient or Advanced
  • History-Social Science increased 3.7 percentage point to 40.3% Proficient or Advanced
  • The greatest 2-year growth in percent proficiency levels among the five content areas test
  • Current level of percent Proficient or Advanced is only 9.3 percentage points higher than 2007

The presentation concluded with a discussion in response to the data by Mike Walbridge, Director of Curriculum and Instruction, addressing some of the ways the District would be responding to the disappointing test results and discussing the data in a statewide context.

Comments regarding the data raised by the Board included:

• Concerned about the level of proficiency - less than half of our students are proficient or advanced
• What do these results say about Tierred Intervention - if Tierred Intervention were succeeding, I would expect to see better results by now
• How are we going to be ready for Common Core?
• Give the teachers the professional help they need to bring them "up to speed"
• We need to educate the parents regarding Common Core
• Appreciated all the hard work compiling the data; however, it's time to look at what we've done and if it hasn't worked we need to get back to kind of school that kids want to be in and achieve

Superintendent McLaughlin noted that if we don't raise the bar, we won't expect the best and we will never achieve it, adding that "Common Core brings us new opportunities, not to do what we're doing, but to change and do something different."

Goal #1: Educate the Whole Student: Ensure the academic, physical, social and emotional well being of every student  

Daniel Chaja, Assistant Director of Research and Program Evaluation, will present a brief overview of our student achievement results from the Standardized Testing and Reporting (STAR) California Standards Test (CST) that were administered in Spring 2013.  The presentation will include: District level and school specific results for English Language Arts, Mathematics, Science, and History/Social Science. The presentation will conclude with a discussion of next steps in response to the data by Mike Walbridge, Director of Curriculum and Instruction.

Trustee Carey reported receipt of the following emails from August 13, 2013, to August 19, 2013:  From Mike Katz-Lacabe regarding "San Leandro schools standardizes disputed Measure L parcel tax," and "Dress Code and parcel tax from Daily Review"; from Robin Michel regarding "San Leandro Unified School District Board of Education acts to lower parcel taxes on Multi-Unit residential, commercial & industrial properties," "Please Join Us August 30 for the 'SLUSD Pacific Sports Complex & Burrell Field Ribbon Cutting!," and "Board Meeting Highlights: August 13, 2013. 

Jon Sherr, San Leandro Teachers' Association (SLTA) President commented on the test scores, and how to keep teachers from leaving our District. He announced that on September 30 SLTA will be returning to the bargaining table. 

On behalf of SLTA, he welcomed Superintendent McLaughlin to the District, stating that SLTA is looking forward to working cooperatively with the District towards the best interest of our students, families and community.   Mr. Sherr also thanked the Board for listening to the concerns of teachers, parents, and the community by developing a new policy on Visitation that meets their needs and reminded staff of the importance of administrative and site training, to be sure that the policy is working.

Mr. Sherr said that teachers' first day back was today and everything went smoothly, adding that calls from teachers has been minimal.

Superintendent McLaughlin reported that in an effort to effectively communicate throughout the District, he is currently working with the District's IT Administrator Ling King to see that all school sites have website. Schoolwires (the District's current provider) will provide the service so that there will be uniformity across the District. Along with the District calendar, listing upcoming events, sites will be able to personalize their own website. The launch date to be determined.

Constructions projects are continuing and the Superintendent acknowledged Associate Superintendent Song Chin-Bendib and her team for doing a great job.  Plans for moving back to the District Office have begun and hopefully by the next Board meeting a timeline will be in place. 

Looking at some of the costs that are taxing the budget, particularly Special Education, Superintendent McLaughlin is hoping to bring a proposal from FCMAT to do an analysis of Special Education for Board consideration at the next Board meeting.

The Facilities & Technology Committee did not meet since the last Board meeting, so there was no report.  Their next meeting will be August 28.

Trustee Toro reported  Eden Are Regional Occupational Program Governing Board met on August 15, 2013.  He announced that they will be bringing forward the name of a candidate for the Superintendent position to their next Board meeting, as  Superintendent Fuji will be retiring at the end of the year.  A highlight of the meeting was the  SkillsUSA National Competition.  Trustee Toro explained that SkillsUSA was created to raise the quality of education for students in trade, industrial and technical programs.  Three Eden Area ROP students competed in the National SkillsUSA competition, held in Kansas City, Mo on June 18-24, 2013.  Students were challenged by 39 teams in forensics' (CSI).  Our team, including San Leandro High School student Chelsea Hudson, placed in the top 1% in the country placing number six in the Nation.

The following items were pulled from the Consent Calendar: 

• 11b - Approve List of Bus Transportation Companies for San Leandro Unified School District Students for a Five Year Contract (Carey)
• 11i - Change Order #8 to the Construction Contract with Zolman Construction and Development Inc. for the Pacific Sports Complex and Burrell Field Project (Carey)
• 11n - Change Order #2 to the Construction Contract with Zolman Construction & Development Inc. for the District Offices & Instructional Materials Center (IMC) HVAC and Roof  Replacement (L?pez)

With those exceptions, the Board approved the Consent Calendar as amended.

In response to Trustee Carey regarding the reason Welcome Transportation did not provide fingerprinting verification, Associate Superintendent Bendib explained that the fingerprint certificate was included in the bid package; however, it was not signed, adding that it is not a requirement, but staff will followup.  Comments and suggestions regarding using a bus offered by the Alameda County Parks and Recreation Department, the wide range of costs for services, and if school buses had seat belts, were addressed by the Associate Superintendent.

The Board then approved the List of Bus Transportation Companies for San Leandro Unified School District Students for a Five-Year Contract. 

On August 9, 2013, the San Leandro Unified School District conducted a formal sealed bid opening process, per State of California Public Contract Code requirements, for award of multiple contracts for furnishing bus transportation services for students (Bid No. 2013-7) in the District.

The following bids were received for furnishing bus transportation services for the District:

List of approved bidders is attached.

Based on a check of the required documents of the bid package, the District verified that the vendors listed above meet the requirements of Public Contract Code. Staff recommends approving the attached list of vendors to provide transportation services to San Leandro Unified School District. Depending on the needs (distance, time of day, time of the year, etc) of each school site, the site administration has the flexibility of negotiating an appropriate transportation services from this approved list of busing companies.

The Gear UP Program is seeking to contract after school tutorial services with Sylvan Learning Center, who has had proven success on remedial and supplemental instruction utilizing explicit systematic instruction and coherent progression of mathematics learning.  In its last year serving our San Leandro High School seniors, GEAR UP seeks a high quality tutorial program to increase student achievement by providing 70+ students who need academic tutorial services in upper level mathematics and science classes (Algebra 2, Pre-Calculus, Calculus, Chemistry and Physics).  The tutorial services will be offered after school from 3:00-4:45 Monday through Thursday, beginning September 9, 2013-June 5, 2014, totaling 264 hours of academic tutorials.

Also, Sylvan would provide SylvanMathPrep online program licenses to participating students free of charge.  In addition to the after school tutorial services, Sylvan will offer ACT Prep for interested seniors.  

As part of our behavioral support services for students, the District is seeking continued partnership with Tiburcio Vasquez Health Center to support pregnant teens or parenting teens through a referral process by our Office of Student and Family Wellness.  The weekly 2-hour program, Teen Success, Inc., will serve pregnant and teen parents at Lincoln High School.  The program can also make appropriate referrals to outside organizations with expertise in these areas as needed. The District's role is to utilize these services as appropriate for our pregnant teens or parenting teens.  These services are free to the District, with the exception of the nominal fee for fingerprinting of the two group facilitators.  We are grateful for this ongoing partnership to support needed service.
 

The District is seeking to renew our partnership with Project Eden through a new Memorandum of Understanding, which will bring Alcohol, Tobacco and Other Drug (ATOD) counseling services for Grades 9-12 San Leandro High School students. Project Eden will provide a counselor for 4 hours each week at both FTK and SLHS campuses and will focus on small group ATOD counseling support.  These services are free to the District and will work directly with the District's Office of Student and Family Wellness to add another much needed service for our students.
 

The voters of California approved Proposition 30 on November 6, 2012 and pursuant to Article XIII, Section 36 of the California Constitution, effective November 7, 2012, it is required to create in the state General Fund an Education Protection Account (EPA) to receive and disburse the revenues derived from the incremental increases in taxes imposed by Article XIII, Section 36(f); 

School districts are required to determine how the money received from the Education Protection Account (EPA) will be spent in the schools within its jurisdiction, provided that the governing board makes the spending determinations in an open session of a public meeting.  The language in the constitutional amendment requires that funds shall not be used for the salaries and benefits of administrators or any other administrative costs. 

Attached is an excel spreadsheet that shows that the funds from the EPA has been used to pay for teacher salaries. By reporting the actual expenditures for 2012-13 and proposed expenditures for 2013-14, the District would have met the requirement of EPA.

The EPA funds are not new money but only cash deferred by the state of California.

On August 21, 2013, the Board of Education approved the creation and funding of the Madison Elementary School Seismic and Windows Project from Measure B Savings.

On May 7, 2013, the District received two bids for the seismic work and installation of windows at Madison Elementary School, per Public Contract Code requirements.  The low responsive, responsible bidder was OnPoint Construction, in the amount of $355,600.

On May 21, 2013, the Board approved the construction contract with OnPoint Construction, in the amount of $355,600. There is a $50,000 owner controlled allowance for hidden conditions called for  on the bid form, therefore the original contract amount will be $355,600 $50,000 = $405,600. The estimated project budget was $450,000.

This Change Order #1, is a deductive change order in the amount of <$6,100>, which reflects a credit to remove costs associate with bid alternate #2 accepted at bid time and not applicable to construction scope. 

Contract Summary

Budget Summary

Responding to Trustee Carey's question if the $37k overtime cost in order to hold the high school graduation ceremony at Burrell field prior to project completion was reasonable, staff said that it was well within the range as it would have been approximately $30k to use Chabot College. 

The Board then approved Change Order #8 to the Construction Contract with Zolman Construction and Development Inc. for the Pacific Sports Complex and Burrell Field Project.

One of the major marquee projects identified in the Measure M language is the SLUSD Pacific Sports Complex and Burrell Field.  AEDIS Architecture & Planning was retained to design and prepare all of the design and construction documents.  Plans and specifications were approved by the Division of the State Architect (DSA) and the project was bid through the requirements of Public Contract Code.  

The Board approved the construction contract with Zolman Construction and Development Inc. on May 15, 2012, in the amount of $13,500,000.

Change Order #1, a deductive change order, in the amount of <$646,387>, was approved by the Board of Education on July 17, 2012.  (Prior to awarding the contract, the Board authorized the transfer of $1,627,000 from the Measure M financial reserve to fund additional scope and escalation costs.  To minimize the need to expend all of the transferred funds staff conducted a value engineering process with AEDIS Architects and the contractor Zolman.  The contractor?s value for the items was negotiated and included in the above-mentioned deductive change order.) The $646,387 savings due to value engineering was transferred out of the project budget and into Measure M Financial Reserve budget.

Change Order #2, in the amount of $23,549, was approved by the Board of Education on November 6, 2012, to address unforeseen conditions (i.e. demolition of additional concrete curb footage, additional sanitary sewer line, removal and disposal of asbestos, and removal of two concrete pads not shown on plans).

Change Order #3, approved by the Board of Education on December 4, 2012, in the amount of $92,324.30, for the removal and disposal of additional asphalt paving containing asbestos ;and for the drilling of an additional 180 feet in depth for the irrigation well per the Geo Consultant.

Change Order #4, approved by the Board of Education on April 9, 2013, in the amount of $59,755, addressed field conditions, and provided value, flexibility and functionality, including the installation of underground conduit to accommodate future solar panel installations.

Change Order #5, in the amount of $80,894, addressed field conditions, and provided value, flexibility and functionality.  It included a credit in the amount of <$3,761>.

Change Order #6, in the amount of $54,749, added for the provision of security cameras for the Burrell football field, buildings, bleachers and associated structures. 

Change Order #7, approved by the Board of Education on August 13, 2013, in the $165,800, addressed field conditions, provided value, flexibility and functionality. Items included the replanting of a sliver of land along I880 property line; realignment of the existing storm drain and installation of storm drain structures; slurry coating; and trucking offsite extra soil from the 880 swale, among other things.

This Change Order #8, in the amount of $313,684, includes approximately $15k for work associated with PG&E requests & additional requirements for new electrical service, approximately $129k to satisfy City of San Leandro?s request to both connect to and use the District?s new irrigation well and for City?s request for additional improvements along Teagarden in the public right-of-way, approximately $37k for some of the overtime that was expended in order to be able to hold the high school graduation ceremony in the facility prior to project completion, approximately $3k in hazardous materials removals, and the remainder of the items addressed various field conditions, coordination and additional scope.

Contract Summary

Budget Summary

On July 10, 2012, the Board of Education reviewed, and then on August 21, 2012, approved the Measure B Savings Projects, which included the Washington Elementary School Portable Classroom Replacement project in the budgeted amount of $2,300,000.

On December 11, 2012, the Board approved a $750,000 increase to the project budget to bring the total project budget to $3,050,000. The $750,000 increase in budget is the plan to install modular classrooms instead of portable classrooms.

On December 11, 2012 the Board granted authority to staff to negotiate and enter into a piggyback agreement up to $1,500,000 with AMS.

On January 15, 2013, the Board approved agreement in the amount of $1,198,640 with American Modular Systems, Inc. for the Fabrication and Installation of a seven modular classrooms at Washington Elementary School.

On April 23, 2013, the District conducted a formal sealed bid opening process, per State of California Public Contract Code requirements, for construction site work on the Washington Elementary School Classrooms (7) Replacement Project. Six (6) bids were received for the project. The lowest responsive, responsible bidder was Bay Construction, Inc. at $645,000, with the construction contract approved by the Board of Education at the May 7, 2013, Board Meeting.

This Change Order #1, in the amount of $40,721, is to address field conditions and add value, flexibility and functionality, including transporting and disposing of contaminated soil, patching sidewalk per City standards, replacing existing underground pull box and rerouting conduit, etc.

Contract Summary

Budget Summary

In November of 2008, the District developed a pool of Inspector of Records (IORs) for use on Measure B projects through a Request for Proposal (RFP) process.  Jerome R. Zalinski was among the inspectors selected through this process. 

The Board of Education previously approved Jerome R. Zalinski to provide Division of State Architect-Inspector of Record (DSA-IOR) services for several projects during the past Measure A Program.  His comprehensive and detailed knowledge of the District and its practices will assure consistency, continuity, and integrity throughout the projects.

On June 2, 2009, the Board approved the contract for IOR services with Jerome R. Zalinski, DSA Class I, DSA #2520 for the San Leandro High School Library Expansion and Arts Education Center, as well as the Bancroft Middle School Heating and Roofing projects.  The language contained in the body of the contract was obtained from the District?s legal counsel, Ruiz & Sperow, and has been reviewed by the involved parties.

Subsequently:

• On March 2, 2010, the Board approved amendment #1 to include summer 2010 Measure B projects.
• On April 19, 2011, the Board approved amendment #2 to include summer 2011 projects:
  • Painting and lighting at: San Leandro High, Wilson Elementary, Bancroft Middle, and Roosevelt Elementary Schools
  • Restroom renovations at: Muir Middle, Bancroft Middle, Wilson Elementary, and Roosevelt Elementary Schools
• On September 7, 2011, the Board approved amendment #3 to include:
  • New portable classrooms at Lincoln High School
  • Modifications to a portable classroom for the Adult School
• On February 28, 2012, the Board approved amendment #4 to include:

• On February 5, 2013, the Board approved amendment #5 to include:

• John Muir MS Field (M)
• Bancroft MS Par Course (M)
• Wilson ES Athletic (M)
• Seven ES Athletic (M)
• Madison ES Additional Restroom(s) (BS)
• Madison ES Modernization (BS)
• SLHS Modernization (BS)
• Muir Middle School Modernization (BS)
• Wilson ES Modernization (BS)
• Washington ES Classroom Site (BS)
• Washington ES Classroom Buildings(BS)

On April 9, 2013, the Board approved amendment # 6 to include:

• John Muir MS / Adult School Modular Classroom Building (BS)

This Amendment #7 adds inspection services associated with an additional summer 2013 project, the Temporary Buildings (portable restroom and conference room) at the Madison ES District Office and IMC, funded through Measure B Savings, to the contract for IOR services with Jerome R. Zalinski.

*M = Measure M

 BS = Measure B Savings

SUMMARY OF SERVICES

CONTRACT SUMMARY

One of the Measure B Savings priority projects approved by the San Leandro Board of Education is windows and skylights replacements at San Leandro High School. In order to allow the contractor more time to order and fabricate the windows and skylights so that they could be installed at San Leandro High School during the 2013 summer, the Board of Education, at the April 16, 2013, Board meeting, approved a special one-time Delegation of Authority to award a construction contract after the bid review by the Facilities and Technology (F&T) Committee at its April 24, 2013, meeting. 

As permitted by and in accordance with the California Public Contract Code and California Education Code, the special one-time Delegation of Authority gives the Superintendent, or his or her designee, a period of 60 days to evaluate, award and execute a Facilities Contract, described as a Contract for Construction, for an amount up to $3,000,000, for San Leandro Unified School District Bid #13-05 San Leandro High School Modernization project.

The lowest responsive, responsible bidder was BHM Construction, Inc., in the amount of $2,540,400, with the construction contract approved by the Board of Education on May 7, 2013.

This Change Order #1, does not change the amount of the original contract, but changes the contract specified non work period of 8/22/12 through 9/15/13, to allow for night and weekend work in order to complete the work this year, and not having to work during next summer (2014), which is a benefit to both owner and contractor.

Contract Summary

Budget Summary

On March 1, 2011, the Board of Education approved DLM Architects, through a Request for Qualifications (RFQ) process, to be placed in an Architectural Pool for use on selected projects as identified through the local Measure M Bond.

On December 6, 2011, the Board of Education approved an agreement with DLM, Inc. in the amount of $446,500, which covers athletic-oriented site improvements at Garfield, Jefferson, Madison, McKinley, Monroe, Roosevelt, and Washington Elementary Schools. 

On January 15, 2013, the Board of Education approved amendment #1, which modified the agreement to include requested additional civil survey services at seven elementary school sites, specifically partial topographic survey including features, locations and elevations.

This Amendment #2, in the amount of $12,936 ($1,848 x 7 elementary school sites),provides additional services as it relates to additional Division of State Architect (DSA) plan approval coordination services requested by the District and DSA, specifically ADA compliance issues.

The agreement has been reviewed by the District?s former legal counsel and the template has been used as the District standard through Measure B.

Agreement Summary

Responding to Trustee L?pez's concern regarding the $51,000 estimated cost for the interior painting of the District Offices, staff noted that the original bid was much higher and the District was able to negotiate the cost down, adding that staff and maintenance felt that this would be an appropriate time to have the work done as the building was empty. 

The Board then approved Change Order #2 to the Construction Contract with Zolman Construction & Development, Inc. for the District Offices & Instructional Materials Center HVAC and Roof Replacement. 

On July 19, 2011, the San Leandro Board of Education approved a list of unfunded priority projects to be paid out of Measure B savings. Included on this list was Madison Elementary School modernization, which includes seismic work, and ADA ramp, back-up generator, restroom for children with disabilities, and HVAC and Roof Replacement for the District Offices and the Instructional Materials Center.

On October 18, 2011, the Board retained SIM Architects, Inc., to design and prepare all of the design and construction documents.  Plans and specifications were approved by the Division of the State Architect (DSA) and the project was bid through the requirements of Public Contract Code.  

On April 10, 2013, the District conducted a formal sealed bid opening process, per State of California Public Contract Code requirements, for the District Offices & Instructional Materials Center (IMC) HVAC and Roof Replacement project. Four (4) bids were received for the project; and on April 16, 2013, the Board approved the contract with Zolman Construction & Development Inc., which was the lowest responsive, responsible bid at $997,000, with an additional $50,000 contract bid allowance for dry rot damage added to the base bid amount, bringing the total contract amount to $1,047,000 ($353,000 under the engineer?s estimate).

On August 13, 2013, the Board Approved Change Order #1, in the amount of $63,702, to address field conditions, including removing dry rot sections in multiple areas, decontaminating the attic space above the restroom ceilings, and removing asbestos containing materials in the District Offices.

This Change Order #2, in the amount of $78,035, is to paint all interior drywall surfaces, per the owner?s request and architect?s instructions, as well as address additional field conditions.  Of the approximate $78,035, the interior painting of the District Offices is approximately $51,000.  The field conditions (dry rot repair) are approximately $27,000.

Contract Summary

Budget Summary

Ratify July payroll in the amount of $1,960,980.45.

Approve Bill Warrants $88-50288188 - #88-50306645 in the amount of $8,422,064.80.

The Board of Education previously approved SIM Architects, through a Request for Qualifications (RFQ) process, to be placed in an Architectural Pool for use on selected projects as identified through the local Measure B Bond. Their original contract was approved by the Board on February 19, 2008, to provide renovation and upgrade design services for Wilson Elementary School.

Amendment #1 to The SIM Architects agreement to provide Alameda County Health Department required upgrades to the Wilson Kitchen was approved by the Board on June 21, 2011.

Amendment #2 was Board approved on October 19, 2011, for the Madison Elementary School Modernization, HVAC, Roofing, Restroom, Generator, Ramp, etc. project from Measure B Savings.

Amendment #3 was Board approved on August 8, 2012, for the Muir Middle School and Wilson Elementary School Modernization project from Measure B Savings.

Amendment #4 was Board approved on December 11, 2012, for the Madison Elementary School Modernization (seismic upgrades and window replacements) project funded through Measure B Savings.

Amendment #5 was Board approved on August 13, 2013, for the Jefferson Elementary School Modernization (seismic, flooring and door scopes) project funded through Measure B Savings.

Amendment #6 was Board approved on August 13, 2013, for the San Leandro High School Open Space Project funded through Measure B Savings.

This proposed Amendment #7, in the not-to-exceed amount of $15,000, to the SIM Architects, Inc. contract would provide professional and engineering services related to the Temporary Office and Restroom Building project at the Madison Elementary School District Office/Instructional Materials Center project.

Contract and Fee Summary

The Board of Education previously approved SIM Architects, through a Request for Qualifications (RFQ) process, to be placed in an Architectural Pool for use on selected projects as identified through the local Measure B Bond. Their original contract was approved by the Board on February 19, 2008, to provide renovation and upgrade design services for Wilson Elementary School.

Amendment #1 to The SIM Architects agreement to provide Alameda County Health Department required upgrades to the Wilson Kitchen was approved by the Board on June 21, 2011.

Amendment #2 was Board approved on October 19, 2011, for the Madison Elementary School Modernization, HVAC, Roofing, Restroom, Generator, Ramp, etc. project from Measure B Savings.

Amendment #3 was Board approved on August 8, 2012, for the Muir Middle School and Wilson Elementary School Modernization project from Measure B Savings.

Amendment #4 was Board approved on December 11, 2012, for the Madison Elementary School Modernization (seismic upgrades and window replacements) project funded through Measure B Savings.

Amendment #5 was Board approved on August 13, 2013, for the Jefferson Elementary School Modernization (seismic, flooring and door scopes) project funded through Measure B Savings.

Amendment #6 was Board approved on August 13, 2013, for the San Leandro High School Open Space Project funded through Measure B Savings.

Amendment #7 (pending Board approval on August 20, 2013), provided professional and engineering services related to the Temporary Office and Restroom Building project at the Madison Elementary School District Office/Instructional Materials Center project.

This Amendment #8, in the amount of $2,550, provides for professional architectural and engineering services based on extensive dry rot discovery at the existing roof of the District office building at the Madison ES-District Office/Instructional Materials Center HVAC Roofing project.

Contract and Fee Summary

New non-public school placement and agency contracts for the school year 2013-2014.

The Board of Education previously approved AEDIS Architects, through a Request for Qualifications (RFQ) process, to be placed in an Architectural Pool for use on selected projects as identified through the local Measure B Bond.  The original Contract was entered into on September 6, 2007, between AEDIS Architects and San Leandro Unified School District to provide architectural design services for painting and lighting modernization at San Leandro High School (SLHS), McKinley, Roosevelt, and Washington Elementary Schools.

Subsequently, the Board approved:

• Amendment #1, in the amount of $470,654, on  November 6, 2007, which added modernization at Bancroft Middle School to the scope of the contract.
• Amendment #2, in the amount of $121,532, on December 14, 2010, which added classroom painting and lighting upgrades at Garfield and Monroe Elementary Schools.
• Amendment #3, in the amount of $18,810, on January 24, 2012, which added classroom painting and lighting upgrades at Washington Elementary School to Include Buildings C & E.
• Amendment #4, in the amount of $389,562, on August 7, 2012, provides architectural design services for window, skylight, seismic and exterior door repair and or replacement at San Leandro High School as well as the replacement of portable classrooms in building C and E at Washington Elementary School.
• Amendment #5, in the amount of $29,000, on December 11, 2012, for professional design services to install modular classroom buildings at Washington Elementary School instead of portables, as originally designed.
• Amendment #6, in the amount of $4,400, provided architectural design services for engineering calculations for skylights at San Leandro High School in order to prepare and allow for production before the installation during the summer timeframe.  
• Amendment #7, in the amount of $351,960, was approved on June 4, 2013, and was for additional Measure B savings modernization and voluntary seismic upgrade projects in 2014.  In August of 2012, the Board approved the creation of additional Measure B projects from funding generated through savings. The sites include Garfield ES (no seismic work), McKinley ES, Monroe ES, Roosevelt ES (no seismic work), Bancroft MS and Washington ES.

This proposed Amendment #8 in the amount of $102,343 is for additional seismic upgrades at Garfield ES (Davis Street Bldg), Roosevelt ES (Broodmore Child Care Bldg and the Farrelly Pool Bldg), and additional scope at Roosevelt ES (Floor drains, roofing) and Bancroft MS (Chairlifts, stair noising, roofing, mechanical access).

Contract and Fee Summary

Pursuant to the provisions in AB86 that went into effect July 1, 2013, the California Department of Education and the Chancellor of California Community Colleges are assigned the responsibility of providing and monitoring $25,000,000 in planning and implementation grants for adult school/community college consortiums that will go into effect in 2015-2016.

School boards must grant permission for adult schools to begin the planning process and begin a dialogue with their local community college.  The adult school and local community college must apply jointly for the available funding.  Either party may be the fiscal agent, and it is to be determined during the planning process.  These funds are to be used for planning and implementing a consortium combined of at least one community college and one adult school.  The consortium will have two years to create a partnership between the community college and the adult school to become effective 2015-2016.  Each consortium is eligible to apply for part of the $25,000,000 planning and implementation grant.

Only the newly developed consortiums, as outlined above, will be eligible to apply for a portion of the $500,000,000 in funding available to adult schools in 2015-2016.

There could be funds from the planning and implementing grant.

The Board approved the appointment of Rosanna Mucetti, Ed.D. to the position of Assistant Superintendent of Educational Services.

Following the vote, Dr. Mucetti, who was present, briefly introduced herself and provided some background. She concluded her introduction by saying, "I just want to say thank you.  I am very excited about the opportunity and the partnership and to work with this extraordinary team and some new leadership in the school district and hope to bring you some excellent results, knowing that excellence will be the standard for every single student so thank you for trusting me with that work."

PUBLIC COMMENT

Community members Susan Leiger, Andrea Sitchon, Daryl Frances, and Rich Fishbaugh addressed the Board regarding the proposed New Swimming Pool Fees for Fiscal Year 2013-14, including the fees to be paid by the San Leandro Swim Team, (a.k.a. "Drowning Darryls). Several of them commented about the longstanding relationship between the Darryls and the District, first in keeping the old pool in operating order, and then in supporting Measure M in order to see the new swim center built. They urged the Board to consider keeping the fees comparable to what they were in the past years.

The Board members spoke of the importance of revisiting the proposed fee schedule for all the reasons named, and more, and then voted to table the item, referring it back to staff to work in partnership with the Darryls on the schedule before taking it back to the Facilities & Technology Committee for further discussion.

One of the major marquee projects identified in the Measure M language is the San Leandro High School Swim Center and Fields project. The District retained WLC Architects, Inc. to design and prepare all the design and construction documents.

Construction for the San Leandro High School (SLHS) Swim Center started in the summer of 2012 and is scheduled to be completed in September 2013. Prior to the modernization of the swim center, the SLHS  pools (competition and wading pools) were primarily used by the SLHS swim teams and when the pools were not in use, by the San Leandro Swim Team, a.k.a. ?Drowning Darryls?. The District charged a fee to the San Leandro Swim Team (for the use of the High School pools. In 2010-12, the fee charged was $5,873.

Prior to the modernization of the pools, in order to pass the Alameda County Health inspection certification, the District has had to maintain the old swimming pools with restricted resources. For years as part of the maintenance and upkeep of the pools, the San Leandro Swim Team has contributed financially to the District to partially support the repair of the pools (and were very active in working on Bond Measure M).

In preparing for the scheduled opening of the new and modernized pools, staff has researched and gathered cost data to provide for the maintenance of the new pools. Obviously, due to the size of the pools and new code requirements, a severalfold increase is estimated to maintain the cost of the pools.

Staff has also researched and gathered data from surrounding school districts and agencies on what they charge for the use of their swimming pools.

Attached is a summary of the ?Swimming Pool Fees Comparison?. For information purposes, staff has also attached an estimated cost of running the new pools.

Instead of the traditional fee of $5,873 paid by the San Leandro Swim Team, the following is listed as a proposal and to be discussed:

• Pay $45 per hour for the daily use of the pools
• Pay $20 per hour for the attendant(s)
• Daily use of 2 hours
• Saturdays are for meets only
• Fees for meets are to be discussed
• Swim season is from April through end of July each year

These rates are comparable to the fees charged by the surrounding districts and agencies.

Miscellaneous Receipts in the amount of $11,557,912.58 have been deposited in the Treasury of Alameda County.

Miscellaneous Receipts in the amount of $11,557,912.58 have been deposited in the Treasury of Alameda County.

The Board received for information the San Leandro Adult School Course Offerings for the 2013-2014 school year.

The Board received for information the updated list of, updated and sorted by site, additional projects to be funded from Measure B Phase II savings.

The two most current bond measures approved by the San Leandro voters are Measure B (November 2006) and Measure M (November 2010). Once bond issuance proceeds are received the District is responsible for spending the funds on projects that comply with the bond measure ballot language.  Initial savings generated by the projects early in the program must be used to create and build projects that comply with the bond measure language and expended on the same timeline associated with the bond issuances.

To date, the bond program savings have been generated by a combination of factors, and they are 1) Additional funding from Federal, State and non-bond Local sources 2) Sustained flat and/or deflationary pricing in the construction market, and 3) Highly efficient management.

The Phase I savings is estimated to be $27M while Phase II at $6.2M. The District has about $220M of unfunded needs not addressed by either Measure B or M bonds.

When the District started the discussion regarding savings with the Board nearly two years ago, not all the potential savings projects were created then. It was a work in progress with the intention to continuously address the most critical needs in the District. Additionally, the District?s prioritization of needs evolve over-time and the Board would like to reserve flexibility to address those needs.

In order to identify new projects priorities, staff utilized the SLUSD Board Approved District Wide Master Plan (1997/2003) filtering criteria:

Priority 1 ? Health, Safety and Legal

Priority 2 ? Building Shell Integrity

Priority 3 _ Infrastructure and Utilities

Priority 4 ? Classroom /Interior Renovations

Priority 5 ? Renovation/New Construction for Education Programs

Priority 6 ? Support Spaces for Educational Programs

Priority 7 ? Outdoor Spaces

Priority 8 ? Athletic Programs Support Facilities

Priority 9 ? Renovation/New Construction for Social Services

Phase I Measure B savings: $27M

With flexibility to continuously address District?s unfunded facility needs in mind, the Board on July 19, 2011, approved $16,978,500 in projects to be funded through Measure B Phase I Savings.  Subsequently, on August 2, 2011, the Board approved a prioritized list of additional projects to be funded, bringing the Measure B Savings Phase I total to $25,197,900.  This final list was approved on August 21, 2012, by the Board.

Phase II Measure B savings: $6.2M

Phase II Measure B savings list was approved by the Board on May 21, 2013. The District has started processing contract amendments to the architects and project manager with the goal to have drawings to the Division of State Architect (DSA) by October 31, 2013, and project completion timeline in 2014. This phase is taking longer than expected because of summer project workload and logistical challenges.

The priorities included in the Phase II savings list are as follows:

1. Seismic retrofits of district facilities
2. Adult School Modular building (One and a half modular building units)
3. Facility improvements that could improve safety and security
4. High priority deferred maintenance needs
5. Technology needs to get all schools up to a District standard.

The priorities were consistent with the priorities outlined in the 1997 District-wide Facilities Master Plan. Additionally, three factors were considered by the Board in evaluating and ranking the project list and they are 1) Energy costs; 2) Maintenance costs; and 3) Operating costs. The primary goal is to reduce the District?s ongoing general fund and operational costs.

The proposed list of projects was compiled based on input from the following sources:

• District Wide Master Plan
• District Maintenance Department
• School Site and District Office Administrators
• Bond Director
• Program Manager

There were not a lot of updates from the May 21 report to the Board with the exception of:

1. Science classroom sinks were installed at John Muir Middle School and the cost was approved to be paid out of Phase II Savings
2. Chart # 4 Potential facility improvements with items # 2 to # 9 shown as work is needed but no funding yet.

Attached is the approved Measure B Savings Phase II chart that has been updated and sorted by school site.

Trustee Rosato commented that due to his work schedule, he will try to attend the August 30 ribbon cutting at the Pacific Sports Complex and Burrell Field.  He is looking forward to the September 7 Board Strategic Planning work session.  On August 27 he will be guest speaker at the Halcyon Foothill Neighborhood Association. He is also looking forward to welcoming Student Board member, Ellie Erickson, to her first Board meeting on September 4. Trustee Rosato shared a Child's Safety Kit that he was given at the "National Night Out" celebration on August 6, stating that the kit is free and parents can keep pertinent information about their child in case of an emergency.

Trustee L?pez attended the 35th Anniversary of the State Hispanic Chamber of Commerce Convention at the Oakland Marriott City Center where she had the pleasure of speaking with Sheila E who was one of the guest speakers.

Trustee Katz-Lacabe commented that school starts tomorrow, and he "looking forward to it."

Trustee James attended Common Core Writing last week, adding that he would like to suggest that instead of seeking outside consultants for training, the District "look within", such as Hayward Unified has been doing for a few years, noting that the San Leandro Unified has qualified professionals who could provide the training. Trustee James also suggested that in the future, the District try not to schedule ribbon cuttings at 3:00 p.m., which makes it difficult for those working outside the City to attend.

Trustee Carey commented that he will be attending the ribbon cutting ceremony for the Pacific Sports Complex and Burrell Field.  He welcomed the the new Assistant Superintendent, Dr. Rosanna Mucetti and is looking forward working with her.

Trustee Toro commented that he is also very excited about this school year, adding that we have a solid team with a lot of momentum to move forward. 

Trustee Prola commented that there will be Scholarship Foundation Fundraiser at Drakes on August 30. The Building Futures with Women and Children is collecting new school supplies for homeless children.  She also announced that the San Leandro Sports Foundation is planning a City-wide family track meet in the spring 2014 at Burrell Field. Trustee Prola also reported that she learned that a $4M health and wellness 4-year grant may be available for the schools through Kaiser.  She also attended the Mulford Gardens Neighborhood picnic on Sunday where she responded to questions about the new playground equipment at the elementary schools, stating that the project was funded through Measure M.  Trustee Prola reported on the recent active shooter training at San Leandro High School, adding that she spoke to a member of the Brady handgun safety group and was told that the group is interested in distributing a flyer at the schools that focuses on handgun safety at home such as storing guns when children are around.  She will pass the flyer on to the Superintendent as soon as she receives a copy. 

• Regular Board Meeting - Wednesday, September 4, 2013
• Special Board Meeting - September 10, 2013
• Regular Board Meeting - September 17, 2013
• Regular Board Meeting - October 1, 2013
• Tentative Board Meeting/Work Session - October 8, 2013
• Regular Board Meeting - November 5, 2013
• Tentative Board Meeting/Work Session - November 12, 2013
• Regular Board Meeting - November 19, 2013
• Regular Board Meeting - December 3, 2013
• Special Board Meeting - December 10, 2013
• Regular Board Meeting - January 14, 2014
• Tentative Board Meeting/Work Session  - January 21, 2014
• Regular Board Meeting - January 28, 2014 - District Office
• Regular Board Meeting - February 4, 2014
• Tentative Board Meeting/Work Session - February 11, 2014
• Regular Board Meeting - February 25, 2014 - District Office
• Regular Board Meeting - March 4, 2014
• Special Board Meeting - March 11, 2014
• Regular Board Meeting - March 18, 2014
• Regular Board Meeting - April 1, 2014
• Regular Board Meeting - April 22, 2014 - District Office
• Regular Board Meeting - May 6, 2014
• Tentative Board Meeting/Work Session - May 13, 2014
• Regular Board Meeting - May 20, 2014
• Regular Board Meeting - June 3, 2014
• Regular Board Meeting - June 17, 2014
• Special Board Meeting - June 24, 2014

The meeting adjourned at 8:57 p.m.