The meeting was called to order at 6:01 p.m.  It was noted that all Board members were present with the exception of Trustee Katz-Lacaba.

There were no public comments regarding Closed Session items.

The Board recessed into Closed Session at 6:01 p.m.

Williams Properties, a California General Partnership, and Prudential Properties, a California Limited Partnership v. The San Leandro Unified School District, et al., County of Alameda Superior Court Case No. RG13662223.

The Board returned to open session at 7:01 p.m. It was noted that Trustee Katz-Lacabe arrived at 6:04 p.m.

President Prola said that the Board had been in Closed Session where no reportable action was taken.

President Prola led the Pledge of Allegiance to the Flag.

The Board approved the agenda for the Regular Board Meeting held on September 10, 2013.

Approve the agenda for the Regular Board Meeting held on September 10, 2013.

Members of the audience who wish to address the Board are asked to complete the yellow card available at the entrance and submit it to the Board's Administrative Assistant. Speakers who have completed the card will be called when the item is reached on the agenda or, for non-agenda items, during the Public Testimony. Cards are to be turned in before the item is reached on the agenda. Please note that the meeting is being recorded.

State law prohibits the Board of Education from taking any action on or discussing items that are not on the posted agenda except to A) briefly respond to statements made or questions posed by the public in attendance; B) ask questions for clarification; C) provide a reference to a staff member or other resource for factual information in response to the inquiry; or D) ask a staff member to report back on the matter at the next meeting and/or put it on a future agenda. (Government Code 54954.2(a)).

There were no public comments on Non-Agenda Items.

Public Hearing comments are limited to 3 minutes per speaker, subject to adjustment by the Board President.  Members of the audience who wish to address the  Board regarding the Public Hearing are asked to completed the yellow card available at the entrance and submit it to the Board President.

A public hearing was conducted regarding Sufficiency of Instructional Materials for 2013-2014.  Education Code Section 60119 as revised by Chapter 900, Statutes of 2004 and CCR, Title 5, Section 9531(c) as amended, requires the Board of Education to annually certify through a resolution as to whether each pupil in each school in the district has, or will have prior to the end of that fiscal year, sufficient textbooks or instructional materials, or both, in each subject including English learners, in mathematics, science, laboratory science equipment for science laboratory classes in grades 9-12, foreign language, health classes, history-social science, and English/language arts, including the English language development component of an adopted program, consistent with the content and cycles or the curriculum frameworks adopted by the state board. If the Board of Education determines that there are insufficient textbooks and/or instructional materials, the Board of Education shall provide information to classroom teachers and to the public, setting forth the reasons and take any action to ensure that each pupil has sufficient textbooks or instructional materials within two months of the beginning of the school year in which the determination is made. This required public hearing informs parents and community about the compliance and statement of assurance for the pupil textbook and instructional materials sufficiency or insufficiency of instructional materials for the 2013-2014 school year and offers them the opportunity to address the Board regarding this matter.

On a motion made by Trustee Katz-Lacabe and seconded by Trustee Toro, the Board opened the public hearing regarding Sufficiency of Instructional Materials for 2013-2014 by a 7-0 vote.

There was no public testimony. 

On a motion made by Trustee James and seconded by Trustee L?pez, the Board closed the public hearing regarding Sufficiency of Instructional Materials for 2013-2014 by a 7-0 vote.

Conduct public hearing.

Education Code Section 60119 as revised by Chapter 900, Statutes of 2004 and CCR, Title 5, Section 9531(c) as amended, requires the Board of Education to annually certify through a resolution as to whether each pupil in each school in the district has, or will have prior to the end of that fiscal year, sufficient textbooks or instructional materials, or both, in each subject including English learners, in mathematics, science, laboratory science equipment for science laboratory classes in grades 9-12, foreign language, health classes, history-social science, and English/language arts, including the English language development component of an adopted program, consistent with the content and cycles or the curriculum frameworks adopted by the state board. If the Board of Education determines that there are insufficient textbooks and/or instructional materials, the Board of Education shall provide information to classroom teachers and to the public, setting forth the reasons and take any action to ensure that each pupil has sufficient textbooks or instructional materials within two months of the beginning of the school year in which the determination is made. This required public hearing informs parents and community about the compliance and statement of assurance for the pupil textbook and instructional materials sufficiency or insufficiency of instructional materials for the 2013-2014 school year and offers them the opportunity to address the Board regarding this matter.

The Board adopted Resolution #13-47 Sufficiency of Instructional Materials for the 2013-2014 School Year. 

Associate Superintendent for Business & Operations Song Chin-Bendib presented the 2012-2013 Unaudited Actuals, noting that the audit will take place in October.  She thanked the efforts of the Business Department, noting that Bert Padua, Interim Director Fiscal Services, deserved a great deal of credit for coming to the aid of the District.  A few highlights of the presentation included:

• An Unrestricted General Fund Balance of $1,704,645 after designations
• A Special Education Fiscal Year comparison showing the increasing General Fund contributions needed over the years to serve these students
• An Average Daily Attendance (ADA) of 8,479, which is 96.69% of enrollment
  • The ADA is based on October CBEDS - a snapshot of attendance on one day of the year
  • Districts receive funding based on ADA and not actual enrollment
  • The more students who attend school, the more money we earn - this in addition to the students' learning benefits (the Superintendent pointed out that the District is doing an exceptional job in keeping attendance up)
• An overview of the District's Revenues and Expenditures
• Percentages budgeted for various functions
• The Ending Fund Balance for various programs, such as Adult Education the Cafeteria Fund, Developer Feeds, etc.
  • The low fund balance for Deferred Maintenance illustrates the need to increase funding for Deferred Maintenance in the future

The Board thanked Associate Superintendent Chin-Bendib for the presentation. Board comments included:

• Happy that the Adult Education Principal and staff is not only creating funds for the district but is expanding services to create even more
• Happy that the Superintendent and new Assistant Superintendent of Educational Services are working diligently with Special Education to help reduce the encroachment to the General Fund  
• How much is the District paying per student in Special Education?
• Possible increases in Developer Fees coming from the upcoming Village Market Place Development and a technology campus as part of the OSISoft expansion
• Related to the Successor Agency to the Redevelopment Agency, the District selected a Board representative who is no longer on the Board. What is the process for selecting a new representative to represent the Board on this Successor Agency?
• The Board concluded that, while they still do not quite know the fiscal outlook and the uncertainties of LCFF, they remained very optimistic that the District is not looking at the types of cuts like those that have been made in the last five years

Goal #2: Ensure Financial Stability and Efficiency of the District

Associate Superintendent for Business & Operations Song Chin-Bendib will present the 2012-2013 Unaudited Actuals. 

The Board approved the 2012-2013 Unaudited Actuals for the all the funds.

The 2012-2013 Unaudited Actuals includes the documentation of all fiscal transactions of the District and presents the District?s financial position for the period July 1, 2012, through June 30, 2013.  It includes detailed summary information for the General Fund and all other Funds in the District including Adult Education, Cafeteria, Deferred Maintenance, Special Reserves, Bonds and Building Fund, Capital Facilities, County (State) School Facilities, Bond Redemption and Self Insurance.

The 2012-13 Unaudited Actuals documents the beginning fund balances of all funds; the totals of all received revenues; the totals of all expenditures and the ending fund balances of all funds.  The ending fund balances of the 2012-13 Unaudited Actuals become the beginning fund balances of 2013-14.

The 2012-13 Unaudited Actuals Unrestricted General Fund ending fund balance as reported in the Standardized Account Code Structure (SACS) report is $4,609,958 (before designations) which includes $292,255 of Tier III ending fund balances. Details for the difference from the 2012-13 Second Interim projected balances will be part of the presentation to the Board.

Trustee Carey reported receipt of the following emails from August 20, 2013 to September 9, 2013:  From May Taliaferro-Bell regarding "Mr. Morales as Principal"; from Robin Michel regarding "Community invited to celebrate the new SLUSD Pacific Sports Complex & Burrell Field with Ribbon Cutting on August 30," "Board Meeting Highlights: August 20, 2013," and "Kindergarten & TK Teachers - Please Read!"; from Unique Holland regarding "ACOE News: Back to School, Teachers of the Year Awards, and more," and 2013 Teacher of the Year Awards"; from Veronica Sanchez regarding "Newsletter 8/23/2013," and "Garfield's Newsletter"; from Peggy Padua regarding "Facilities and Technology Committee Agenda - August 28, 2013," and "Finance Committee Meeting - September 3, 2013," "2012-2013 Unaudited Actuals," and Facilities and Technology Committee Meeting 9/11/2013 Agenda"; from Mike Katz-Lacabe regarding "Daily Review: San Leandro High Pirates Return to Home Burrell Field on Friday"; from Donna McBride regarding "Wilson Dolphin News"; from Carol Alvarez regarding "James Madison Parent Bulletin"; from Cristina Fuentes regarding two issues of "Washington Wildcat Press"; from Jon Sherr regarding "SLTA Member Communication"; from Lance James regarding "SLHS Wins"; from Keep the Music Rockin' Foundation regarding "Holidays with Lenny Williams Benefit Concert"; from Mike McMahon regarding "ACSBA Meetings - Save the Dates"; from Elaine Tesorero regarding "McKinley Elementary School Staff Bulletin #1 and "Staff Bulletin September 9-13, 2013"; from Georgette Jackson regarding McKinley Bulletin"; from Sheila Jordan regarding "Invitation to Attend the Alameda County Boards Association LCFF Workshop, September 19, 6 p.m. - 8 p.m."; from Stephanie Davis regarding "Principal for San Leandro High School"; from Vince Rosato regarding "Invitation to Attend the Alameda County Boards Association LCFF Workshop, September 19, 6 p.m. - 8 p.m."; and from Laura Gomez regarding "Monroe Eagle Eye."

Student Board member Ellie Erickson was unable to attend the meeting.  She will provide a report at the next Regular Board meeting.

There were no Union Representative reports.

Superintendent McLaughlin thanked the Board for participating in the recent Strategic Action Plan workshop.  He hopes to have a draft soon.  He mentioned attending the City Council meeting the night before where he heard a presentation on the Next Generation, which he found to be a very interesting study, stating that "Education is the key to attracting new people to the community," adding that while food pods and nicer outdoor seating at bus stops and other community amenities are important, these are not the things that will attract families and business?the number one thing people look for are quality school."  The Superintendent will try and continue to attend these meetings as he feels that the schools are a crucial piece to the "Next Generation.

The Superintendent will be attending the SLED Gala on Friday. He also would like to be invited to the various Homeowners Associations meetings in the City so that he can let them know that he is interested in "hearing the voices of these special communities."

Trustee Katz-Lacabe reported that the Facilities and Technology Committee met on August 28, adding that because there was not a quorum, no decisions were made. However, one item, the proposed banner by the San Leandro Education Foundation (SLED) to be displayed at each San Leandro school sites was considered to be time sensitive, so it was brought forward tonight for Board consideration.  

Trustee James reported that the Finance Committee met on September 3 and reviewed the 2012-2013 Unaudited Actuals, and discussed other relevant fiscal information such as the enrollment count for 2012-2013, and new facilities operational costs.   The next meeting with be October 29, 2013, 6 p.m. 

There were no Board Representative reports.

The following item was pulled from the Consent Calendar:

• 13o - Contracts for amount $5,000 or Less for Fiscal Year 2013-2014 (Prola)

With that exception, the Consent Calendar was approved as amended.

Approve the minutes from the Special Board meeting held on August 13, 2013.

Approve the minutes from the Regular Board meeting held on August 20, 2013.

Schoolwires is a leading website hosting and design company that is geared towards educational institutions.  Their primary focus is to provide schools and school districts with tools to enable those without website authoring experience to create and maintain webpages that would foster accurate communication and positive interaction with our stakeholders.   

Schoolwires? service allows a user to update and create a webpage through a Microsoft Word like interface.  No previous website development or programming experience is required of the user.  In addition, they provide survey functionality, online form creation, mass email and email alerts of specific page updates, calendaring, intranet and user role security. 

The Schoolwires has hosted San Leandro Unified School District?s website for the last four years.  In the interest of fostering greater communication with our stakeholders and community, we are proposing to expand the Schoolwire service to all schools within the District.  As a result, all schools in the District would have a uniform and consistent online presence in terms of aesthetics and navigation.  The characteristic of each school will be preserved such that the website of each school would display their own school colors, mascots and logos.

With the adoption of the Schoolwires? service across the District, the responsibility of maintaining and updating of each school site would be left to the schools.  Using Schoolwires? technology to alleviate the hassles of website design, each Principal could assign the responsibility of maintaining the school website to anyone or to a team of staff members thus allowing the task to be decentralized.

San Leandro High School and Bancroft Middle School are already using the services of Schoolwires.  Other districts such as Santa Ana Unified, San Marcos Unified, Redwood City School District, Whittier Union High School District, Oakland Unified and Carmel Unified are all existing clients of Schoolwires.  Fremont Unified, also a client, just received an award for the fourth best K-12 Website in the country as awarded by Wanttoteach.com.  Currently Schoolwires has a 99.47% customer satisfaction rating.

The proposed contract for Schoolwires will be $44,710 for the initial year.  One-time setup charges equate to $24,910 ($16,890 for setup and $8,020 for training) of the total contract.  This also includes all support, web hosting and licensing fees.  After the first year, we will be applying for E-rate to discount the hosting portion which would reduce the annual cost of the total contract to approximately $7,128 for every year thereafter to cover all twelve school sites.

Adopt Resolution #13-51 Mid-Year Revision - Signature Card - Authorized Agents on Payroll Warrants and Disbursements.

Pursuant to Education Code Section 42632 for K-12 Education and Section 85232 for community Colleges, each order drawn on the funds of our school district shall be signed by at least a majority of the members of the governing board of the district or by a person(s) authorized by the governing board to sign orders in its name. 

This resolution reflects changes in District Personnel and amends those designated to sign on the payroll warrants and disbursements to the Alameda County Superintendent of Schools:

• Remove:
  • Debbie Wong, Assistant Superintendent, Educational  Services
  • Marites Fermin, Director, Fiscal Services

• Add:
  • Rosanna Mucetti, Ed.D., Assistant Superintendent, Educational Services
  • Rais Abbasi, Director, Business Services

Mike McLaughlin, Ed.D., Superintendent

Adopt Resolution #13-52 Mid-Year Revision - Signature Card - Authorized Agents on Official Documents and Reports.

The San Leandro Unified School District occasionally must provide signature approval on certain official documents and reports, including local, State and Federal reports, such as Transportation, Attendance, and Class Size Reduction; and this resolution supersedes all previous resolutions authorizing such signature(s) on certain official documents and reports, and declares said prior resolutions null and void.

The resolution reflects the following changes in District Personal and amends those designated to sign on Official Documents and Reports: 

• Remove:
  • Debbie Wong, Assistant Superintendent, Educational  Services
  • Marites Fermin, Director, Fiscal Services

• Add:
  • Rosanna Mucetti, Ed.D., Assistant Superintendent, Educational Services
  • Rais Abbasi, Director, Business Services

Mike McLaughlin, Ed.D., Superintendent

Monroe Elementary School is seeking to work with Soul Shoppe?s Elementary Peace Program to ensure and maintain a positive school climate and culture and promote proactive school wide increased safety and inclusion, which creates increased learning.  Soul Shoppe is a whole school character building program designed to increase safety, decrease teasing, and decrease bullying.  The program includes:  staff training in creating a safe classroom, classified staff training, seven whole school/grade level workshop days, and parent training. The seven student workshops include promoting the following Tools of the Heart themes:

• Respect
• Responsibility
• Caring
• Positive Attitude
• Cooperation
• Wise Choices
• Do your best- ?be smart, be strong, be ready?

Soul Shoppe is listed in the Monroe Single School Plan for Student Achievement. The contract services agreement is attached.

High Expectations Parental Service has provided our District schools with parent education workshops both at the elementary and high school levels. Monroe Elementary School is proposing to contract for 8 parent engagement sessions, which has been requested by Monroe parents and is approved by the School Site Council for implementation. They offered a highly successful spring session for Spanish speaking parents last school year. The ?I Am Here Ready to Learn? series of parent education workshops would be held this fall and will be for 25 English speaking families. This program will bridge the gap between home and school and empower parents with the tools and skills needed to support academic development at home. High Expectations Parental Service will make phone calls to targeted families. Details of the program content and objectives are provided in the agreement.

Through a science grant from the National Science Foundation, the Alameda County Office of Education (ACOE) and the District seek a partnership to implement a comprehensive science professional development model, Integrated Middle School Science (IMSS), designed to transform science teaching and learning in our middle schools and build capacity to sustain the efforts beyond the grant.  

The project includes summer and during the school year professional development and coaching support for middle school science teachers, which include inquiry-based lessons, lesson study, formative assessments, and online resources in middle school Earth, Physical and Life Sciences. This is in alignment with our Professional Learning Communities (PLC) efforts. The grant includes funding for teacher substitutes, science coaching, and professional development costs. The attached MOU defines the collaboration between ACOE and the District.

On August 13, 2013, the Board approved the contracted services agreement with Sean Mosbey, ATC, CSCS, for athletic training services for student athletes at San Leandro High School for the 2013-2014 school year.  Mr. Mosbey provides athletic prevention training services and treats injuries for all student athletes and has provided these services for the last 9 years.  The amendment to the contract is seeking an additional $2,500 for services rendered during the summer athletic practices and practice games.  The contract changes the number of hours from 1,219 to 1,300 at the same hourly rate ($31.00) and it also included an additional fee of up to 20 evening/weekend football games ($3,500).  This contract provides adequate coverage throughout the school year.

Approve the request for Intra-Budget Transfers and Revisions for August 2013.

Regarding the two contracts between Teneh Weller of High Expectations, and Roosevelt and Washington Elementary schools for the purpose of improving African American achievement, Trustee Prola stated that she had previously asked staff for a report regarding the success/results of the program attained at the two sites, and had not yet received the information.

With that, on a motion made by Trustee L?pez and seconded by Trustee Rosato, the Board approved to remove/table the two High Expectations contracts from the Contracts for Amounts $5,000 or Less for Fiscal Year 2013-2014 Summary sheet, pending a report on the program by the following 5-2 vote: Trustees Carey, L?pez, Prola, Rosato, Toro voting to table; and Trustees James and Katz-Lacabe opposed. 

The Board then approved the remaining items on the Contracts for Amounts $5,000 or Less for Fiscal Year 2013-2014 Summary Sheet, with the exception of those tabled, on a motion made by Trustee Katz-Lacabe and seconded by Trustee L?pez, by a 7-0 vote.

In November of 1979, the California electorate adopted Proposition 4, commonly called the Gann Amendment, which added Article XIII-B to the California Constitution. The set of provisions of that article established maximum tax appropriation limitations, commonly called ?Gann Limits,? for public agencies, including school districts. 

The District must establish a revised Gann Limit report each fiscal year in accordance with the provisions of this article and applicable statutory law. 

Attached is the Gann Limit for the San Leandro Unified School District.

The federal E-rate program provides funding for telecommunications services, web hosting and internet access for qualifying schools.  San Leandro Unified (SLUSD) receives reimbursement funding from E-rate for a major portion of the District?s Internet access and telecommunications charges.  The E-rate application and reimbursement process is a time consuming process where funding is provided only after numerous applications and clarifications.  If the application process is not adhered to their instructions exactly or if there is any delay in any of the procedures, funding is denied.

Therefore, it is recommended that the District contract with Rick Del Valle (RDV) Consulting Services to assist with the preparation of the E-rate application.  RDV Consulting possesses 13 years of experience in working with the E-rate application process and has been working with SLUSD for the past 8 years.  RDV also contracts with many other districts in California. 

Rick, the sole proprietor of RDV Consulting Services possesses the knowledge, skills and industrial network to maximize the available reimbursements due SLUSD. RDV Consulting Services is offering a 3 year contract at a rate of $10,000 per year.  Historically over the last 7 years, E-Rate has saved the District over $100,000 per year in telecommunications and internet costs. The ROI of utilizing an E-rate consultant is clear.  The annual fee covers the work necessary for preparing all paperwork required for E-rate submission and funding.  The cost of the consultant will be paid from the Business Services budget which is offset by the credit received from E-rate.  The contract with the consultant will be re-evaluated at the conclusion of the 2016-2017 E-rate process.

The San Leandro Education Foundation (SLED) has partnered with the District since its formation in 2008 to support programs and services at all K-12 schools.  SLED's mission is to identify and mobilize local, regional and national resources in order to bring increased funding, innovative programming and strong partnerships to San Leandro Unified School District?s public schools. The foundation has four major areas of focus:  Enrichment, Health and Safety, Technology, and Volunteerism.  Additionally, SLED supports the Arts Education Center and theater at San Leandro High School theater through  the Friends of the Theater.  

Through our partnership, SLED has raised funds to support a wide variety of programs and services for district schools including:  Playworks, technology, theater supervisor position, the marketing consultant for the Arts Education Center, Cyberbullying program for the middle schools, etc.  SLED has also written a variety of grants for the district.  

In order for SLED to continue its efforts of outreach to parents & community and to raise much needed resources for the San Leandro USD, SLED has requested that a banner be allowed to be displayed at each of our school sites. This partnership is part of the MOU approved by the Board on May 7, 2013.

Attached is the proposed SLED banner. The size of the banner is 2? x 8? fabric with grommets at the top and a pole pocket at the bottom. The plan is to hang the banner in the foyer of each school.

In order to support the educational mission of the District, the following items need to be purchased and installed by AMS. Net:

1. AMS Quote Number 78403, in the amount of $99,185.84, is for the District Wireless Project.  In order for all the new wireless access points throughout the District to be connected to the network, we need cabling to wire the access points back to the nearest network switch.  This quote covers all the wiring needed to hardwire all access points at every school site.  The District has some previous wiring done as part of the old wireless project using Cisco access points.  We will be reusing all those old connections in addition to the many new ones.  This project was approved by the Board as Measure B Savings - District Wireless Project.
   
   
2. AMS Quote Number 79343, in the amount of $18,077.16 , is for the following work to be done at the District Office:

• Add 10 network ports in the portable conference room for use by the IT Department
• Verify all existing ports in the main building of the District Office is operational
• Relocate certain network ports so that they are more accessible and less conspicuous
• Add additional ports in locations where they were previously lacking
• Install 11 analog phone lines for use as fax lines
• Install 1 network port in preparation for wireless installation
  This cost will be paid out of the Board Approved Measure B Savings ? Madison ES DO & IMC Modernization Project.

3. AMS Quote Number 79318, in the amount of $5,971.15, will provide network connectivity to the new SLHS Pool facility.  The quote includes one 24-port Cisco network switch, configuration and installation.  With the installation of the switch, we can then hook up phones, security cameras, computers if needed and wireless.  As the switch is required in order to hook up phones and security cameras, this is a safety issue. This cost will be paid out of the Measure M ? SLHS Swim Center & Fields Project.
   
   
4. AMS Quote Number 79146, in the amount of $34,299.71 will provide the Burrell Field ticket booth, concession stand, press box and the team rooms with phones, security cameras and network connectivity.  The quote includes four Cisco switches to tie each of the locations together, a router to connect Burrell Field to the data network using AT&T?s OPT-E-MAN connection, phones, configuration of all network and phone equipment and installation. As the switches are required in order to hook up phones and security cameras, this is a safety issue. This cost will be paid by the Measure M ? Pacific Sports Complex and Burrell Field Project.

The San Leandro High School pool facility requires a high level of maintenance and monitoring per the Alameda County Department of Environmental Health code compliance. In order to meet the code requirements, the District has received a proposal from Steve?s Pool Service to provide maintenance services for the following systems:

1. Inspection, cleaning, and calibration of the chemical control system.
2. Daily monitoring and logging of chemical balance and filtration flow rates.
3. Monitor, log, and maintain chemical feed system levels and components.
4. Inspect and maintain swimming pool heating system.
5. Brush and scrub pool plaster and tile.
6. Clean strainers, skimmers, and mechanical rooms.

The proposal does not include service due to vandalism.  The proposed service will be daily when the pool is being used (could be Monday through Sunday) and Monday-Friday in the off season.   

In November 2010, the voter passed Measure M Bond, which includes exterior athletic improvements at all eight (8) elementary schools.

The District conducted a formal sealed bid opening process, per State of California Public Contract Code requirements.

On May 21, 2013, the District received six (6) bids for the Measure M Elementary School Exterior Athletic Playgrounds, per Public Contract Code requirements.  The bid market was extremely competitive and six (6) bids were received for the project. The lowest responsive, responsible bid was $3,189,000. 

This Change Order #1, in the amount of $38,461, is to add temporary fencing and shift the contractor?s working hours and days to allow for summer school to be held at the Jefferson Elementary School site during June and July 2013. In addition to this change order, the District also purchased some extra balls and play toys for the school to accommodate the summer program.  

Contract Summary

Budget Summary

*  Change order contingency is high because of a competitive bid climate, and realized savings from the direct-purchase of play structures from the California Multiple Award Schedule (CMAS).

The Board approved the new Swimming Pool Fees for Fiscal Year 2013-2014, including the fees to be paid by the San Leandro Swim Team (a.k.a. Drowning Darryls).  

The Board discussed the role the Drowning Darryls have played in maintaining the pools over the years, and thanked the Superintendent and staff for working with the Darryls in developing a new fee scheduled that would take this into consideration. 

Superintendent McLaughlin furthered explained that, in order to keep the fees low, the Drowning Darryls understand that they need to provide a calendar of set times so the District can rent the pool to other entities, adding that these rates will be reviewed and analyzed next year after a year of actual usage and operation.

One of the major marquee projects identified in the Measure M language is the San Leandro High School Swim Center and Fields project. The District retained WLC Architects, Inc. to design and prepare all the design and construction documents.

Construction for the San Leandro High School (SLHS) Swim Center started in the summer of 2012 and is scheduled to be completed in September 2013. Prior to the modernization of the swim center, the SLHS  pools (competition and wading pools) were primarily used by the SLHS swim teams and when the pools were not in use, by the San Leandro Swim Team, a.k.a. ?Drowning Darryls?. The District charged a fee to the San Leandro Swim Team (for the use of the High School pools. In 2010-12, the fee charged was $5,873.

Prior to the modernization of the pools, in order to pass the Alameda County Health inspection certification, the District has had to maintain the old swimming pools with restricted resources. For years as part of the maintenance and upkeep of the pools, the San Leandro Swim Team has contributed financially to the District to partially support the repair of the pools (and were very active in working on Bond Measure M).

In preparing for the scheduled opening of the new and modernized pools, staff has researched and gathered cost data to provide for the maintenance of the new pools. Obviously, due to the size of the pools and new code requirements, a severalfold increase is estimated to maintain the cost of the pools.

Staff has also researched and gathered data from surrounding school districts and agencies on what they charge for the use of their swimming pools.

Attached is a summary of the ?Swimming Pool Fees Comparison?. For information purposes, staff has also attached an estimated cost of running the new pools.

Staff has met a few times with the San Leandro Swim Team (Drowning Darryls) and an initial start-up fee of approximately $7,200. SL Swim Team requested a 20% increase over their prior year?s rate.

The District will assess the actual costs of the pool after a year?s of operation and then perhaps the SL Swim Team will incrementally increase their share of the cost over time.

Some other items that were discussed and agreed upon are as follows:

• No charge for attendants
• Daily use of up to 3 hours
• Saturdays are for meets only and about 7 hours per meet
• No swimming time on Sundays
• Swim season is from April through end of July each year 
• No access to keys

These rates will be reviewed and analyzed next year after a year of actual usage and operation.

Prior to a discussion of installing fencing and gates around the new Muir Middle School artificial turf field and all-weather track, Superintendent McLaughlin pointed out that "the goal is not to fence out the community; the goal is to keep our facilities safe," adding that the District wants to be able to open it for community use when school is not in session, but also have the ability to rent out on occasion, thereby generating revenue to keep it maintained in years to come. 

The Board approved to install the Muir Middle School fencing and gates around the new artificial turf field and all-weather track. 

In November 2010, the voters passed the Measure M Bond which includes the Muir Middle School all-weather Track and artificial turf Field project.

Based upon the vandalism and damage sustained over the last couple of years at the Bancroft Middle School Field of which was installed under Measure A, the damage and vandalism sustained at the new SLHS Swim Center and Fields during construction, and the vandalism and damage sustained during the construction of the Muir MS Field and the other exterior facilities across the District, it is recommended that a fence and gates be installed around the new artificial turf field and all-weather track/walking surface at Muir Middle School. 

The expected cost for 1,400 lineal feet of 8? high chain link fence is estimated at $60/lf or $84,000, and six access gates at $15,000 including installation. The total is estimated at $100,000. Factors such as timing of the approval and bid market could potentially change the final cost.

Please see the attached sketch for the planned layout.

This plan would allow for protection of the community asset, allow for controlled access to the facility and would help extend the usable life of the playing surfaces.

The Muir athletic field is currently under construction and expected to be completed by November. In order to be cost efficient for the fence to be installed while construction work is progressing, a decision has to be made whether to proceed with fencing at the Muir athletic field. The scope of fencing was not part of the original project.

Due to the sensitivity of time, staff has not had the opportunity to present the concept to the Facility & Technology Committee, nor to the general public specifically neighbors around the project area.

Discussion and potential decision is requested of the Board on the following:

1. Is the desire of the Board to install fencing surrounding the Muir field as depicted on the planned layout?
2. If the Board approves this fencing project, is the funding to be out of
3. Measure M Muir Middle School Field Project, or
4. Measure M Bond Fencing Project

The Board received for information the Investment Report for the month of July 2013.

Trustee L?pez attended the Burrell Field Ribbon Cutting on August 30 and thanked all those who played a part in this wonderful opening. In addition, she made a few suggestions on what she would like to see occur in the future such as: announcements at all the football games (freshmen, junior varsity, and varsity), the National Anthem sung at each home game, half-time performances from our musical program i.e. the jazz band) and have additional staff assist with security at all home games (particularly the freshmen and junior varsity games).

Trustee Katz-Lacabe reminded the Board of the following upcoming events: The Elementary Schools' Back to School Night will be Thursday, September 12, and the San Leandro Education Foundation (SLED) Gala will be on Friday, September 13. Trustee Katz-Lacabe also reported that the California Senate just approved a bill dropping standardized testing (STAR), adding that while the bill stills needs to go to the Assembly, the Governor has indicated that he is supportive, which essentially gives school districts a transition year before Common Core.

Trustee James commented that he is very happy that the San Leandro High School pool is open and is looking forward to the ribbon cutting ceremony for the official opening on Saturday, September 21. He is also looking forward to the school sites standardizing their Websites. 

Trustee Carey enjoyed the Burrell Field Ribbon Cutting, mentioning the courtyard bricks, which are still for sale. 

Trustee Toro commented that the highlight of the opening football game at Burrell was seeing the excitement of the football players that they were playing on this amazing, and beautiful field. He thanked staff for all of their work in preparing for a smooth opening of the school year.  He encouraged the community to turn out for the spectacular SLED gala event under the stars.

Trustee Rosato reminded the Board about the invitation to attend the Alameda County Office of Education LCFF workshop on September 19, and to RSVP if they were planning on attending.  He mentioned that Trustee L?pez and he visited the high school cheerleading practice at the FTK campus.  He said that former Student Board representative Elisha Feliciano sends her confidence in the new Student Board member Ellie Erickson. Trustee Rosato attended the Halcyon Foothill Neighborhood Association where he answered some of their questions.  He was happy to report that the California Teachers' Association has invited him to continue to be part of the Teachers' Dismissal Panel and the Alameda County Office of Education has continued his partnership in being on the Smarter Balance Testing Bias Review Panels.

Trustee Prola congratulated Superintendent McLaughlin on his successful first month, adding that "he is off to a good start."  She also attended the SLED Gala and the Burrell Field Ribbon Cutting Ceremony. 

• Regular Board Meeting - September 17, 2013
• Regular Board Meeting - October 1, 2013
• Tentative Board Meeting/Work Session - October 8, 2013
• Regular Board Meeting - November 5, 2013
• Tentative Board Meeting/Work Session - November 12, 2013
• Regular Board Meeting - November 19, 2013
• Regular Board Meeting - December 3, 2013
• Special Board Meeting - December 10, 2013
• Regular Board Meeting - January 14, 2014
• Tentative Board Meeting/Work Session - January 21, 2014
• Regular Board Meeting - January 28, 2014 - District Office
• Regular Board Meeting - February 4, 2014
• Tentative Board Meeting/Work Session - February 11, 2014
• Regular Board Meeting - February 25, 2014 - District Office
• Regular Board Meeting - March 4, 2014
• Special Board Meeting - March 11, 2014
• Regular Board Meeting - March 18, 2014
• Regular Board Meeting - April 1, 2014
• Regular Board Meeting - April 22, 2014 - District Office
• Regular Board Meeting - May 6, 2014
• Tentative Board Meeting/Work Session - May 13, 2014
• Regular Board Meeting - May 20, 2014
• Regular Board Meeting - June 3, 2014
• Regular Board Meeting - June 17, 2014
• Special Board Meeting - June 24, 2014

• Regular Board Meeting - September 17, 2013
• Regular Board Meeting - October 1, 2013
• Tentative Board Meeting/Work Session - October 8, 2013
• Regular Board Meeting - November 5, 2013
• Tentative Board Meeting/Work Session - November 12, 2013
• Regular Board Meeting - November 19, 2013
• Regular Board Meeting - December 3, 2013
• Special Board Meeting - December 10, 2013
• Regular Board Meeting - January 14, 2014
• Tentative Board Meeting/Work Session  - January 21, 2014
• Regular Board Meeting - January 28, 2014 - District Office
• Regular Board Meeting - February 4, 2014
• Tentative Board Meeting/Work Session - February 11, 2014
• Regular Board Meeting - February 25, 2014 - District Office
• Regular Board Meeting - March 4, 2014
• Special Board Meeting - March 11, 2014
• Regular Board Meeting - March 18, 2014
• Regular Board Meeting - April 1, 2014
• Regular Board Meeting - April 22, 2014 - District Office
• Regular Board Meeting - May 6, 2014
• Tentative Board Meeting/Work Session - May 13, 2014
• Regular Board Meeting - May 20, 2014
• Regular Board Meeting - June 3, 2014
• Regular Board Meeting - June 17, 2014
• Special Board Meeting - June 24, 2014

The meeting was adjourned at 8:25 p.m.