The meeting was called to order by President Prola at 6:05 p.m.  It was noted that all Board members were present with the exception of Trustees Carey, James and Katz-Lacabe.

There were no public comments regarding Closed Session items.

The Board recessed into Closed Session at 6:00 p.m.

Williams Properties, a California General Partnership, and Prudential Properties, a California Limited Partnership v. The San Leandro Unified School District, et al., County of Alameda Superior Court Case No. RG13662223.

Pursuant to Government Code Section 54954 et seq. and 54956.95.  Personal injury claim filed by Erika Rogala against San Leandro Unified School District

The Board reconvened into Open Session at 7:07 p.m.

President Prola led the Pledge of Allegiance to the Flag. 

Prior to approving the agenda, President Prola asked that Consent Item 11t, 2013-2014 Non-Public/Agency Contract #2 for Anova, Inc. be pulled from the Consent Calendar.  The Board then approved the agenda for the Regular Board meeting held on October 15, 2013, as amended. Trustee Carey was absent.

Approve the agenda for the Regular Board Meeting held on October 15, 2013.

Members of the audience who wish to address the Board are asked to complete the yellow card available at the entrance and submit it to the Board's Administrative Assistant. Speakers who have completed the card will be called when the item is reached on the agenda or, for non-agenda items, during the Public Testimony. Cards are to be turned in before the item is reached on the agenda. Please note that the meeting is being recorded.

State law prohibits the Board of Education from taking any action on or discussing items that are not on the posted agenda except to A) briefly respond to statements made or questions posed by the public in attendance; B) ask questions for clarification; C) provide a reference to a staff member or other resource for factual information in response to the inquiry; or D) ask a staff member to report back on the matter at the next meeting and/or put it on a future agenda. (Government Code 54954.2(a)).

Parks and Recreation Commission District representative Evelyn Gonzalez provided the following report:

• The City's public library and Parks and Recreation Department were awarded a grant from First 5 County to offer bilingual English/Spanish Preschool Programs. The City is currently accepting applications for staff to oversee the program.
• The City of San Leandro Halloween Carnival will be Sunday, October 27, at the Marina Community Center.
• The City will once again hold the Cherry Festival, which is scheduled for May 31, 2014, noting that is has been five years since the last one, due to budget cuts. The Festival will be held in the downtown area, on West Estudillo, near Casa Peralta and the San Leandro History Museum.
• Ms. Gonzalez reminded the Board that the bathrooms at the parks are locked earlier during the winter schedule, stating that if the school district is going to have an event that will go past the park closure time, you can call Public Works directly or call her and they will make sure that the bathrooms remain open for the duration of the event.

Commissioner Gonzalez also invited City Council member Ursula Reed to join her in speaking about last year's Martin Luther King, Jr. Day Celebration.  She explained that the MLK Jr. Celebration was halted three years ago due to budgetary constraints and returned last year as an oratorical event where student contestants perform an original or well-know essay, speech or poem in celebration of Dr. Martin Luther King's message of peace, tolerance and social justice.  In order to boost student participation at the upper grades, City Council member Reed suggested that the District consider offering high school students class credit for participating.  Students 8-18 years old, who live in San Leandro, are eligible to participate. The event is scheduled for the third Monday of January 2014.

Mark Hamilton, San Leandro High School Counselor, addressed the Board regarding the counselors' increased caseload.  With the aide of work-related materials such as student rosters, junior and senior transcripts, paperwork for new transfer students, and scheduled change requests, Mr. Hamilton described the ramification of the double caseloads that the counselors are carrying.  

Carol Alvarez, President of the California School Employees Association (CSEA), San Leandro Chapter #94, along with CSEA members who turned out in support, addressed the Board advocating for a salary increase. She urged the Board to restore their faith and give a 3% salary increase to all of their members. 

Josie Hamilton, CSEA member, gave a personal plea, stating that as a 25-year employee of the District, she has only received two raises during that time.  She urged the Board to consider the 3% increase in salaries for CSEA.

The Board of Education and Superintendent recognized and presented a special commendation to San Leandro High School biology teacher Victor Doan for being named an Alameda County Teacher of the Year. Victor was one of two teachers to receive this award.  Victor will go on to compete for the California Teacher of the Year title. The Board and Superintendent are proud of Victor for his commitment and dedication to the students and staff of the San Leandro Unified School District as well as his contributions to public education.

Accepting the plaque, Victor expressed that he was a product of San Leandro, having graduated from San Leandro High School and working for the City of San Leandro for ten years (prior to teaching), adding that "he hopes that he is an example of what our schools and City can produce.  I am very honored and privileged to represent the District at the state competition and see where it goes."  

The Board of Education and Superintendent will recognize and present a special commendation to Victor Doan for being named an Alameda County Teacher of the Year. Victor will go on to compete for the California Teacher of the Year title. The Board and Superintendent are proud of Victor for his commitment and dedication to the students and staff of the San Leandro Unified School District as well as his contributions to public education. 

Superintendent McLaughlin provided a presentation on the proposed Strategic Action Plan for 2013-2016. First he outlined the process which began with a Board Special Strategic Planning session which was held on September 7 to develop new areas of focus, expectations and priorities for the District in the future.  The Superintendent then took the initial draft plan to Cabinet to narrow/fine tune expectations, and assign yearly goals/targets.  

The five focus areas are:

• Student Achievement
• Technology
• Public Relations/Customer Services,
• Safe Schools
• Facilities

After vetting the Plan with the Board, the next step will be for the Superintendent to meet with various stakeholders: certificated and classified staff, community based organization, business, and service clubs to get their feedback. It is his hope to bring back the final Strategic Action Plan to the Board for final approval in November/December with implementation in January 2014.

The Board thanked Dr. McLaughlin for the update.  After comments from the Board, including appreciation for keeping the Plan streamlined, Superintendent McLaughlin assured the Board the each of the five focus areas contains a great deal of work, stressing that the goal is to keep the focus on what is essential for students and school success. 

In conclusion, the Superintendent said that the "The Key word in the plan is "action" in the title," adding that "we are not just going to talk about it, we are going to do something about it, and then evaluate that success".  At the end of each year, the Superintendent will be giving a State of the District presentation about how well we did, and make sure there are plenty of opportunities to celebrate success." 

The Board directed the Superintendent to proceed, adding that the wording "ongoing assessments" would be added to the yearly goals/targets under Student Achievement.

A special Strategic Planning session was held in September 2013 to develop new areas of focus, expectations and priorities for the District in the future.  Superintendent McLaughlin will provide an update.  The plan was reviewed by Cabinet and the Board with ideas and suggestions incorporated for approval at a future Board meeting.

There was no report.

Student Board member Ellie Erickson updated the Board on activities at the San Leandro High School main campus and the Fred T. Korematsu campus.  Highlights included:

• At the Homecoming game last Friday, the San Leandro High School Varsity Football team beat Castro Valley High
• Focusing on two volunteer clubs at the high school:
  • Interact Club attended their Fall Leadership Conference at Independence High School last Sunday where the focus was on leadership skills and knowledge
  • Key Club will be having their Fall Rally this coming Saturday, October 19
• Students and staff continue to promote Breast Cancer Awareness by wearing pink for the month of October every Wednesday
• College and Career Night was on Monday, October 14, where parents and students were able to meet with college & career representatives
• Planning has begun for their next assembly which will focus on anti-bullying

Carol Alvarez, California School Employees Association, San Leandro Chapter #94, President drew the Boards attention to a sign "Essential Work - Struggling Workers" reminding the Board that over 75% of CSEA members are San Leandro residents, adding that "we are your community, and parents, and many have graduated from San Leandro schools."

Anita Waldron, on behalf of the San Leandro Teachers' Association, acknowledged Alameda County Teacher of the Year Victor Doan.  She reported that ten members attended the CTA workshop last weekend, mentioning that District teacher Tracey Levy received the CTA Ethnic Minority Award.  Ms. Waldren said that SLTA appreciates the work they have done with District and thanked the Board and District administration for their visibility on campus.  SLTA returns to the bargaining table on October 30. 

Superintendent McLaughlin reported that the Professional Development Day on October 4, "was fantastic."  He recognized Assistant Superintendent Dr. Rosanna Mucetti and her team for all of their work that helped make the day a great success, adding that "I think for the first time you saw a Professional Development Day that was created, implemented and run completely by our staff."  He also acknowledged the Food Services team of "classified employees" for their culinary skill, adding that "our goal is beginning next year to have an event double the size in order to begin the year with the whole district."

The Superintendent reported that there are only four schools still waiting completion of the play boxes, noting that it's not just the playground structure, it's the slurry coating, striping and other work that needs to be finished before the District signs off on the projects", adding that "it is a tribute to Associate Superintendent Song Chin-Bendib's team to roll out something of this size."

The Superintendent would like to develop a comprehensive survey that enlists community input to help the District move forward. The plan is to select two Board members to sit on this committee and identify questions around areas such as dress code. 

Trustee Prola reported that the Facilities and Technology Committee met on October 2 and discussed several items that are on the agenda for Board consideration tonight. The Committee also discussed the elementary schools' construction projects, a Facility Use Pre/Post Inspection Checklist, condition/use of the tennis courts at San Leandro High School, cameras at the San Leandro High School parking lot, and a Memorandum of Understanding with the San Leandro Sports Foundation regarding what they can or cannot do with programs and facilities.

Committee member Trustee L?pez added that they also discussed the damage and vandalism that occurred at Burrell Field and potential consequences and disciplinary action that can result. 

Trustee Toro reported that the Eden Area Regional Occupational Program Governing Board met on October 10, 2013. He reported that San Leandro High School sophomore Juny Nguyen was selected as "ROP Student of the Month" for October 2013. Along with the Academy of Business and Finance, Juny is also involved with ASB and DECA. He placed second in the Network For Teaching Entrepreneurship (NFTE) Youth Entrepreneurship Challenge and represented the Bay Area at the National Competition on October 3 in New York City where he placed third and had the opportunity to meet Sean "P. Diddy" Combs.  He will also be going to the White House to meet the President. 

Trustee Toro also asked that Juny be recognized at a Board meeting for his accomplishment.

The following Consent Items were pulled from the Consent Calendar:

• 11d - Approval of Warrants (L?pez)
• 11o - Contracts for Amount $5,000 or Less for Fiscal Year 2013-2014 (Prola)
• 11q - Interagency Agreement between San Leandro Unified School  District and San Francisco State University for July 1, 2013 to June 30, 2016 (Prola)
  

With those exceptions, the Consent items were approved as amended. Trustee Carey was absent.

Approve the minutes of the Regular Board meeting held on October 1, 2013.

Ratify September payroll in the amount of $4,719.980.39.

Trustee L?pez noted that she did not receive a copy of the details of the Bill Warrants.  It was discovered that the details of the Bill Warrants was not attached.  Staff will forward a copy to the Board.  With that, the Board approved the Bill Warrants.  Trustee Carey was absent. 

Approve Bill Warrants #88-50290978-#88-50327504 in the amount of $$7,901,776.36.

Approve the request for Intra-Budget Transfers and Revisions for September, 2013.

Approve Acceptance of Donations for October 15, 2013.

Approve the Memorandum of Understanding between San Leandro Unified School District and YMCA of the East Bay for a Youth Development Program for San Leandro High School for the 2013-2014 school year at no cost to the District.

YMCA of the East Bay would like to partner with San Leandro High School again this school year to provide a youth development program at no cost to the District.  This program will focus on healthy living for social responsibility through their program entitled "San Leandro YMCA Youth and Government". This will be a program implemented in an after school club setting. Students will learn how to lead, become an independent thinker, understand how the government works, learn parliamentary procedures and how to debate, and learn how to seek social change. Some of the activities include mock role play as elected officials, judges, lawyers, lobbyists and media professionals in a 5-day conference in Sacramento in February. Students will fund raise for this trip. The attached MOU outlines the partnership. 

Approve the Supplemental Educational Services Contracts with San Leandro Unified School District to provide tutoring services for eligible students at Garfield, Jefferson, McKinley, Washington, Wilson, Bancroft and Muir Schools for the 2013-2014 school year. (See Contracts attached for A /!A CAT, The Learning Curve, Community College Foundation, Professional Tutors of America, Sylvan Learning, and TutorWorks, Inc.).

The No Child Left Behind (NCLB) Act of 2001 provides parents of eligible children enrolled in Title I Program Improvement Year 2-5 schools, the opportunity to select Supplemental Educational Services (SES) from a state-approved provider list. Supplemental Educational Services are classes or tutoring that provide additional academic instruction to a child at a time other than during the regular school day. Families are given a list of state approved providers from which to choose. Each district must enter into an agreement with the selected providers. These six providers have been selected by our families from Garfield, Jefferson, McKinley, Washington, Wilson, John Muir and Bancroft Schools, to work with their students for the 2013-2014 school year. The attached contracts outline the role and responsibility of both the District and the Providers. For the 2013-14 school year, the amount paid to the service provider will not exceed $821.40 per student and will be based upon actual hours of student attendance. Location for the services is determined between the provider and the family. The District has worked with most of these providers over the years.

Trustee Prola noted that the contract for Stepping Stones Growth Center "Artful Steps" submitted by Special Education showed a "not to exceed $4,900 amount; however, the actual cost for the contract totaled $1,612.80.  She contacted the Director of Special Ed. and he agreed that item could be pulled and resubmitted at the next Board meeting, with the amount of the contract to reflect "not to exceed $2,500."  

The Board unanimously approved the Contracts for $5,000 or Less for Fiscal Year 2013-2014 with the exception of the contract agreement with Stepping Stones Growth Center "Artful Steps".  Trustee Carey was absent.

Approve contracts on the attached spreadsheet which are for amounts $5,000 or less for fiscal year 2013-2014.

Approve bond contracts on the attached spreadsheet which are for amounts $15,000 or less for fiscal year 2013-2014.

One of the major projects identified in the Measure M language is the John Muir Middle School Athletic Fields, which will include a synthetic track similar to the one at Bancroft Middle School, as well as athletic exterior improvements throughout the District. For Bancroft Middle School, which received a new synthetic track and field in 2006, Measure M funding is providing a par course.

Spencer and Associates was retained to design and prepare all of the design and construction documents.  Plans and specifications were approved by the Division of the State Architect (DSA) and the project was subsequently bid per State of California Public Contract Code requirements.  

On April 9, 2013, the District conducted a formal sealed bid opening process, per the State of California Public Contract Code requirements, for the John Muir Middle School Athletic Fields and the Bancroft Middle School Par Course project. Seven (7) bids were received for the project.

On April 16, 2013, the Board awarded the contract to Hellas Construction, with their amount for Muir Middle School at $1,630,000.  Due to the large number of bidders and competitive pricing within the construction market the project was able to realize a substantial savings and generate an additional available contingency of $494,000.

On June 25, 2013, the Board approved Change Order No. 1, in the amount of $23,800, to the Hellas Construction Contract to furnish and install a gopher barrier and to provide temporary water to Wilson Elementary School during construction, and the recommendation by District staff, the Muir MS Athletic Department and the project team to demolish the old pool area and reuse for physical education activities. 

On August 13, 2013, the Board approved Change Order No. 2, in the amount of $316,742, to the contract with Hellas Construction, Inc., with the new scope of work to include the following:

1. Remove the existing pool enclosure walls, barbed-wire and mechanical room, and hazardous building materials
2. Remove tripping hazard by demoing the pool edge and drainage systems
3. Install new asphalt paving in the area of the old pool
4. Install new striping for additional Physical Education activities
5. Install new ball wall

On September 17, 2013, the Board approved Change Order No. 3, in the amount of $205,725, will address hidden and unforeseen conditions, as well as add $158,372 for the following basketball court renovation scope of work:

• At existing play yard area, demolish and replace all basketball standards, backboards and nets
• Demolish and replace all tetherball standards
• Seal coat and restripe all asphalt including basketball courts, tetherball, four square tic tac hop, shuffleboard and roll call numbers
• Apply Double ?Over Kote? Seal Coat to existing asphalt surface

This Change Order No. 4, in the amount of $102,300, addresses hidden and unforeseen conditions, and provides for the installation of a new irrigation system and hydro-seeding of the Muir MS baseball/softball field.  The old asbestos irrigation piping was deemed not worth the investment of fixing, and new irrigation system was the best option to meet the needs.

Budget Summary

Contract Summary

On July 19, 2011, the San Leandro Board of Education approved a list of unfunded priority projects to be paid out of Measure B savings. Included on this list was Madison Elementary School modernization, which includes seismic work, and ADA ramp, back-up generator, restroom for children with disabilities, and HVAC and Roof Replacement for the District Offices and the Instructional Materials Center.

On October 18, 2011, the Board retained SIM Architects, Inc., to design and prepare all of the design and construction documents.  Plans and specifications were approved by the Division of the State Architect (DSA) and the project was bid through the requirements of Public Contract Code.  

On April 10, 2013, the District conducted a formal sealed bid opening process, per State of California Public Contract Code requirements, for the District Offices & Instructional Materials Center (IMC) HVAC and Roof Replacement project. Four (4) bids were received for the project; and on April 16, 2013, the Board approved the contract with Zolman Construction & Development Inc., which was the lowest responsive, responsible bid at $997,000, with an additional $50,000 contract bid allowance for dry rot damage added to the base bid amount, bringing the total contract amount to $1,047,000 ($353,000 under the engineer?s estimate).

On August 13, 2013, the Board approved Change Order No. 1, in the amount of $63,702, to address field conditions, including removing dry rot sections in multiple areas, decontaminating the attic space above the restroom ceilings, and removing asbestos containing materials in the District Offices.

On August 20, 2013, the Board approved Change Order No. 2, in the amount of $78,035, to paint all interior drywall surfaces, per the owner?s request and architect?s instructions, as well as address additional field conditions.   

On September 17, 2013, The Board approved Change Order No. 3, in the amount of $5,283, is to address the following field conditions: replace non-serviceable ceiling mounted exhaust fans in men?s and women?s restrooms, and replace existing wall caps with louvers to improve ventilation; and patch, plaster and paint.

This Change Order No. 4, in the amount of $5334, is to address code requirements and field conditions, and provide added value. It includes repairing dry rot, re-installing heat detectors, installing fuse adaptors and deep cleaning District Office window blinds.

Contract Summary

Budget Summary

One of the major marquee projects identified in the Measure M language is the SLUSD Pacific Sports Complex and Burrell Field.  AEDIS Architecture & Planning was retained to design and prepare all of the design and construction documents.  Plans and specifications were approved by the Division of the State Architect (DSA) and the project was bid through the requirements of Public Contract Code.  

The Board approved the construction contract with Zolman Construction and Development Inc. on May 15, 2012, in the amount of $13,500,000.

Change Order No. 1, a deductive change order, in the amount of <$646,387>, was approved by the Board of Education on July 17, 2012.  (Prior to awarding the contract, the Board authorized the transfer of $1,627,000 from the Measure M financial reserve to fund additional scope and escalation costs.  To minimize the need to expend all of the transferred funds staff conducted a value engineering process with AEDIS Architects and the contractor Zolman.  The contractor?s value for the items was negotiated and included in the above-mentioned deductive change order.) The $646,387 savings due to value engineering was transferred out of the project budget and into Measure M Financial Reserve budget.

Change Order No. 2, in the amount of $23,549, was approved by the Board of Education on November 6, 2012, to address unforeseen conditions (i.e. demolition of additional concrete curb footage, additional sanitary sewer line, removal and disposal of asbestos, and removal of two concrete pads not shown on plans).

Change Order No. 3, approved by the Board of Education on December 4, 2012, in the amount of $92,324.30, for the removal and disposal of additional asphalt paving containing asbestos ;and for the drilling of an additional 180 feet in depth for the irrigation well per the Geo Consultant.

Change Order No. 4, approved by the Board of Education on April 9, 2013, in the amount of $59,755, addressed field conditions, and provided value, flexibility and functionality, including the installation of underground conduit to accommodate future solar panel installations.

Change Order No. 5, in the amount of $80,894, addressed field conditions, and provided value, flexibility and functionality.  It included a credit in the amount of <$3,761>.

Change Order No. 6, in the amount of $54,749, added for the provision of security cameras for the Burrell football field, buildings, bleachers and associated structures. 

Change Order No. 7, approved by the Board of Education on August 13, 2013, in the $165,800, addressed field conditions, provided value, flexibility and functionality. Items included the replanting of a sliver of land along I880 property line; realignment of the existing storm drain and installation of storm drain structures; slurry coating; and trucking offsite extra soil from the 880 swale, among other things.

Change Order No. 8, approved by the Board of Education on August 20, 2013, in the amount of $313,684, included approximately $15k for work associated with PG&E requests & additional requirements for new electrical service, approximately $129k to satisfy City of San Leandro?s request to both connect to and use the District?s new irrigation well and for City?s request for additional improvements along Teagarden in the public right-of-way, approximately $37k for some of the overtime that was expended in order to be able to hold the high school graduation ceremony in the facility prior to project completion, approximately $3k in hazardous materials removals, and the remainder of the items addressed various field conditions, coordination and additional scope.

This Change Order No. 9, in the amount of $86,758, is to address field conditions, add value, flexibility and functionality, including new fencing at the playground west boundary, provide new backflow preventer for main water line, provide and install two wireless remote control for existing baseball field scoreboards, install handicap ramps, per City of San Leandro requirements, etc.

This Change Order No. 10, in the amount of $241,203, is to address City of San Leandro requests and requirements, grinding & paving along 530? of Teagarden Street, modifications were made to underground electrical conduit for future use; well water lines; tennis court lighting; gates; and sidewalk curb & gutter.  Electrical boxes were raised at switch gear for access to meters per PG&E requirements. Additionally, there are premium time costs for the general contractor, the paving subcontractor for paving/grading and for subcontractor to accelerate the bleachers; and to prep the football field, fire lane, and parking lots to mitigate earlier delays and complete portions of the work prior to graduation.  Added value, flexibility and functionality include adjusted grading and drainage at playground areas; realigning AT&T conduit; relocation of MDF from Press Box to fit in Team Room; equipment cages to protect HVAC units and MDF equipment; and scoreboard modifications. 

Staff anticipates the project will complete with one final change order to be submitted to the Board in November.  The final change order will include a report of change order costs that were generated as a result of various reasons including value added, field conditions, acceleration following value engineering, graduation at Burrell, and City of San Leandro & PG&E requirements.

Contract Summary

Budget Summary

Approve the SPURR Renewal Agreement for Natural Gas Services, as presented to the district by SPURR.

The School Project for Utility Rate Reduction (SPURR) is a Joint Powers Authority (JPAs) formed under state law in 1989 by California public K-12 school districts, community college districts, and county offices of education.

JPAs are frequently formed for the purpose of aggregating purchasing power and expertise among public agencies. That is the purpose of SPURR, in the area of utilities services, such as natural gas, electricity, telecommunications and water.

SPURR is governed by a Board of Directors, consisting of administrators from member districts. The current President of the SPURR Board is from Clovis USD and the Vice President is from Ceres USD. The SPURR Treasurer is the Associate Superintendent for Business at the Alameda County Office of Education.

Our district has participated for at least a decade in the SPURR natural gas procurement program. This program serves over 200 agencies, including SPURR members and UC and CSU campuses, municipalities, and other California public agencies.

SPURR buys natural gas at the wholesale level from multiple suppliers, including Shell Energy, ConocoPhillips, BP, United Energy Trading, Constellation Energy, and others. SPURR provides us with the best available pricing, through its relationship with multiple suppliers. SPURR provides rate plan options, such as fixed rate pricing for a portion of our needs, to provide budgetary security.

SPURR also sends us understandable natural gas market updates, reports on other utility issues, and toll-free access to their customer service center. SPURR is the only representative our schools have in energy-related proceedings before the Public Utilities Commission and in the Legislature.

Staff recommends that the Board authorize execution of the SPURR Renewal Agreement for Natural Gas Services, as presented to the district by SPURR.

This contract is from July 1, 2014 to June 30, 2019.  By approving this contract well in advance of the next fiscal year, will allow SPURR to fulfill their procurement responsibilities in concert with the other participants.

Responding to Trustee Prola's concern that the District was being asked to pay $1,000 for each intern for the services as stipulated in the Interagency Agreement, Assistant Superintendent Thompson explained that while typically universities to do not charge for intern agreements, San Francisco State (SFSU) does. He further explained the reason the District was entering into this agreement, stating that trying to hire a Special Education teacher in the fall at this time can be difficult, and the best teacher the District found is with SFSU.

The Board approved the Interagency Agreement between San Leandro Unified School District and San Francisco State University.  Trustee Carey was absent.

New non-public school placement and agency contracts for the school year 2013-2014.

WestEd will facilitate a process for the San Leandro Unified School District where district leadership and cadres of teachers will be guided in the creation of the English Language Arts (ELA) curriculum maps aligned to the new Common Core State Standards (CCSS). These curriculum maps will ensure the district is providing K-12 teachers with the tools necessary to implement a guaranteed and viable curriculum to students that is aligned to the new standards. The team that participates in the CCSS curriculum mapping process will build internal capacity and understanding of the CCSS ELA standards K-12 while creating the tool that will guide the scope and sequence of instructional units in English Language Arts. The units of study will ensure that ELA teachers have enough information to plan daily lessons that align to the new demands of the CCSS.

The total estimated cost to the study will be $25,300 to be paid out of the Special Education budget.

Board of Education

The Board approved the Fiscal Crisis & Management Assistance Team (FCMAT) Study Agreement.  Trustee Carey was absent. 

Approve the agreement between the San Leandro Unified School District and the Fiscal Crisis & Management Assistance Team to perform an analysis of Special Education. 

Non Applicable

Non Applicable

The Fiscal Crisis & Management Assistance Team provides a variety of services to school districts and county offices of education.  San Leandro Unified has requested that the team assign professionals to perform an analysis of Special Education. 

The scope and objects of this are to:

1. Analyze the district's special education encroachment on the general fund for the 2011-12 and 2012-13 fiscal years and make recommendations for greater efficiency.
   
   
2. Provide an analysis of staffing ratios for all special education certificated and classified staff positions using requirements for mandated services and statewide guidelines.
   
   
3. Review special education transportation including routing, scheduling, operations, staffing and the role of the IEP, and determine how costs could be reduced.
   
   
4. Analyze current special education programs and services and determine if a full range of services are provided consistent with federal and state laws.
   
5. Determine if the district overidentifies students for special education, and assess the identification rates of preschool students transitioning into the district.
   
   
6. Examine the use of 1-to-1 instructional aides and the procedures for identification, placement and fading and make recommendations to improve efficiency.
   
   
7. Examine the costs of nonpublic school placement and the use of nonpublic agencies and make recommendations for great efficiency, if needed.
   

Superintendent McLaughlin is requesting that the Board approve the study agreement between the Fiscal Crisis & Management Assistance Team (FCMAT) and the San Leandro Unified School District. A copy of the agreement is attached. 

Mike McLaughlin, Ed.D., Superintendent

Total estimated cost is $7,800 to be paid out of the General Fund.  

Board of Education

The Board approved the CSBA Transition Agreement to Produce a Policy Manual for the San Leandro Unified School District. Trustee Carey was absent.

Approve the CSBA Transition Agreement to produce a policy manual for the San Leandro Unified School District to be scheduled in January 2014. 

At the May 7, 2013, regular Board meeting, Trustee Rosato received consensus for District staff to research funding options to conduct a complete policy audit to bring all of our Board policies into compliance with current laws and conditions as recommended by the California School Board Association (CSBA). On May 15, 2013, the Policy Committee discussed an CSBA audit. It was decided to move forward with a three-day service contract with CSBA sometime in October 2013.  

Per CSBA, with a Policy Development Workshop, a CSBA policy consultant will visit our district for 3 days.  The consultants will facilitate the review and customization of the CSBA template policies by our district's policy review team, usually the Superintendent, Cabinet, and Board representative(s). The draft policy manual generated at this meeting is then word-processed by CSBA and shipped to the District for board consideration and adoption.  Once the manual is adopted, CSBA will provide the District with a final copy of the new policy manual.  

The cost of this service is based on a district's ADA. As a GAMUT Online subscriber, the cost is $5,747.50, which represents a 50% off the $11,495 regular price.  In addition, the District agrees to pay the CSBA consultant travel expenses (transportation, lodging food) and a $7.00 per page typing fee for inclusion of local material, in excess of 50 pages.  Any additional services performed by a CSBA consultant after the workshop will be charged separately at the rate of $75 per hour. 

Once the District's policy manual is complete and adopted, the District is eligible to subscribe to an CSBA ongoing Policy Service which combines two services, GAMUT Online and Manual Maintenance.  The annual fee for GAMUT Online Services is $2,750 and the annual fee for Manual Maintenance is $3,100, for a total combined yearly cost of $5,850. 

Staff is recommending that the Board approve the CSBA Transition Agreement (attached) to begin the process of reviewing and updating all District Board policies and producing a policy manual for the San Leandro Unified School District.

Mike McLaughlin, Ed.D., Superintendent

Prior to the vote, Trustee Katz-Lacabe thanked staff for their work on this, recognizing that as a school district our facilities are for the use and benefit of the community.

The Board approved  the New Non-Profit Swimming Pool Fees for Fiscal Year 2013-14. Trustee Carey was absent.

One of the major marquee projects identified in the Measure M language is the San Leandro High School Swim Center and Fields project. The District retained WLC Architects, Inc. to design and prepare all the design and construction documents.

Construction for the San Leandro High School (SLHS) Swim Center started in the summer of 2012 and is scheduled to be completed in September 2013. Prior to the modernization of the swim center, the SLHS  pools (competition and wading pools) were primarily used by the SLHS swim teams and when the pools were not in use, by the San Leandro Swim Team, a.k.a. ?Drowning Darryls?. The District charged a fee to the San Leandro Swim Team (for the use of the High School pools. In 2010-12, the fee charged was $5,873.

Prior to the modernization of the pools, in order to pass the Alameda County Health inspection certification, the District has had to maintain the old swimming pools with restricted resources. For years as part of the maintenance and upkeep of the pools, the San Leandro Swim Team has contributed financially to the District to partially support the repair of the pools (and were very active in working on Bond Measure M).

In preparing for the scheduled opening of the new and modernized pools, staff has researched and gathered cost data to provide for the maintenance of the new pools. Obviously, due to the size of the pools and new code requirements, a severalfold increase is estimated to maintain the cost of the pools.

Staff has also researched and gathered data from surrounding school districts and agencies on what they charge for the use of their swimming pools.

Attached is a summary of the ?Swimming Pool Fees Comparison?. For information purposes, staff has also attached an estimated cost of running the new pools.

Staff has met a few times with the San Leandro Swim Team (Drowning Darryls) and an initial start-up fee of approximately $7,200. SL Swim Team requested a 20% increase over their prior year?s rate.

The District will assess the actual costs of the pool after a year?s of operation and then perhaps the SL Swim Team will incrementally increase their share of the cost over time.

Some other items that were discussed and agreed upon are as follows:

• No charge for attendants
• Daily use of up to 3 hours
• Saturdays are for meets only and about 7 hours per meet
• No swimming time on Sundays
• Swim season is from April through end of July each year 
• No access to keys

These rates will be reviewed and analyzed next year after a year of actual usage and operation.

Trustee L?pez commented that she is glad to see the continued renovations at the high school facilities, making it the best for our students.

The Board approved the Professional Design Services Contract with Verde Design for the Renovation of the San Leandro High School Tennis Courts.  Trustee Carey was absent.

Due to condition of the cracks and elevation changes on the San Leandro High School Tennis Courts , the District wants to renovate (consisting primarily of addressing the cracks in the playing surface) the existing seven tennis courts in a similar manner to the existing courts were renovated and resurfaced at Pacific Sports Complex & Burrell Field Project.

The proposed project will undertake tennis court rebuilding renovations, and would include the following improvements:

• Demolition of existing courts and netting post system.
• Rebuilding of the courts; subgrade compaction, base and paving
• New tennis court wear surface
• New netting post system

Verde Design will include available options and estimated construction costs for the repairs. The service should include preparing specifications and sketches for either bidding out or getting change order pricing.

It is our understanding that no fencing, gate improvements, lighting, drainage nor re-grading improvements of the project area are needed.  It is our understanding that the project scope does not require DSA review and approval.

Verde Design proposes to provide the following services:

A. Project Start Up & Site Investigation ? 1 week

B. Analysis and Design ? 2 weeks

C. Bidding Documents ? 3 weeks

D. Construction Administration Services

Budget Summary

Miscellaneous Receipts in the amount of $12,251,519.42 have been deposited in the Treasury of Alameda County.

Miscellaneous Receipts in the amount of $12,251,519.42 have been deposited in the Treasury of Alameda County.

Receive for information the Williams Uniform  Complaint Procedures (including Valenzuela Settlement Requirement) Quarterly Report: July-September 2013.

Receive for information the Williams Uniform Complaint Procedures (including Valenzuela Settlement Requirement) Quarterly Report: July-September 2013.

The regulations of the Williams lawsuit settlement require school districts to complete ?Quarterly Complaint? reports that document the number of complaints for textbooks and instructional materials, teacher vacancies and misassignments, and facilities conditions. Additionally, effective January 2008, as a result of settlement with the California State Department of Education, districts are required to implement the Valenzuela Settlement Legislation (Assembly Bill 347). This legislation requires that districts offer services for two consecutive years following grade twelve to students who did not pass the CAHSEE by the end of their 12th grade. Additionally, the legislation requires that students and families have the opportunity to file a complaint against the District for not fulfilling this requirement. Notification regarding the complaint process is integrated into the Williams Complaint form which is posted in every secondary classroom as required. For the period July-September 2013, the District did not have any complaints.

Trustee James reflected on this time of the year.  

Trustee Rosato commented that Trustee James and he volunteered for the San Leandro Education Foundation at the Sausage & Suds event. He the community of the New Haven School District who came together to support the family of one of the teachers who passed away.  He announced the following upcoming events: the Great California Shakeout will be October 17; The School Site Council (SSC) at his school is planning to have a training in early 2014 on the rights and responsibilities of SSC members; and following the October 19 Beautification Day, he will be taking five of our foreign exchange students to a cultural gathering in Novato.

Trustee L?pez attended the San Leandro High School Homecoming football game.  She acknowledged CSEA member Josie Hamilton for her touching story regarding her cancer experience and asked that CSEA send her regards to Ms. Hamilton. 

Trustee Toro commented that it is great to see that some of the playgrounds have been reopened. He attended Roosevelt Elementary School's Fall Festival, and Walk & Roll to School and participated in the students vs teachers 3K run at San Leandro High School, along with Assistant Superintendent Thompson.   

Trustee Katz-Lacabe congratulated the Roosevelt Elementary School PTA and Dads' Club for a successful Fall Festival; He acknowledged San Leandro High School student Juny Ngueyn who was runner-up the National Youth Entrepreneur Challenge and was awarded $5,000 and a trip to the White House for his plan on Neckcessories neckties. The District-wide Beautification Day is this Saturday and he thanked SLED, Lowes, and Teamsters 856 support.  The Haunted House Fundraiser at Washington Elementary School will be October 25, 26.  Trustee Katz-Lacabe drew the Board's attention to a recent article in the Wall Street Journal about pay raises for teachers with master degrees, quoting, "The nation spends an estimated $15 billion annually on salary bumps for teachers who earn master's degrees, even though research shows the diplomas don't necessarily lead to higher student achievement." He would like the District to look at this issue and asked that the Board be given a list of degrees that the District pays teacher stipends. 

At the request of Trustee Prola, Assistant Superintendent John Thompson briefly shared some highlights of the upcoming District-wide Beautification Day on October 19, stating that sponsors Kaiser Permanente will be providing volunteers and lunches at San Leandro High and Bancroft Middle Schools; Southwest Airlines will provide volunteers at Garfield Elementary; and Lowe's awarded ten of our schools grants totaling $50,000.  As times vary from school to school, Dr. Thompson will provide a schedule to the Board, and suggested that the Student Board member contact him and he will be glad to let her know where students can come to help.

Trustee Prola commented that she recently heard that money is available at the Alameda County Office of Education to assist Native American students.  She attended the Kaiser Breast Cancer Kick-off with Superintendent McLaughlin and a City planning meeting on Arts in the City. Their next planning meeting will be on November 18.  She thanked Superintendent McLaughlin for having the communication from the Brady Campaign Movement to Prevent Gun Violence translated into Spanish and then distributing it to the school sites, adding that she sent a copy of the communication to the Executive Director of CSBA and he is planning on including it in the packet for the CSBA Delegate Assembly in December. 

At the request of Trustee Prola, Assistant Superintendent Dr. Rosanna Mucetti provided a summary of the District-wide Professional Day event that was on October 4, stating that day began in the Arts Education Center, where over 400 TK-12 grade teachers participated in becoming more knowledgeable about the Common Core State Standards. After the morning session, everyone traveled over to the Fred T. Korematsu Center where 12 groups of mixed K-12 teachers met for breakout sessions which was a tremendous success.  Dr. Muscetti would like to honor and recognize the thirty-five teacher-leaders who led the District's Profession Development day at the next Board meeting. Another staff development day is planned for March 2014.

• Regular Board Meeting - November 19, 2013
• Regular Board Meeting - December 10, 2013
• Regular Board Meeting - December 17, 2013
• Regular Board Meeting - January 14, 2014
• Regular Board Meeting - February 4, 2014
• Regular Board Meeting - February 25, 2014 - District Office
• Regular Board Meeting - March 11, 2014
• Regular Board Meeting - March 18, 2014
• Regular Board Meeting - April 1, 2014
• Regular Board Meeting - April 22, 2014 - District Office
• Regular Board Meeting - May 6, 2014
• Regular Board Meeting - May 20, 2014
• Regular Board Meeting - June 3, 2014
• Regular Board Meeting - June 17, 2014
• Regular Board Meeting - June 24, 2014

• Regular Board Meeting - November 19, 2013
• Regular Board Meeting - December 10, 2013
• Regular Board Meeting - December 17, 2013
• Regular Board Meeting - January 14, 2014
• Regular Board Meeting - February 4, 2014
• Regular Board Meeting - February 25, 2014 - District Office
• Regular Board Meeting - March 11, 2014
• Regular Board Meeting - March 18, 2014
• Regular Board Meeting - April 1, 2014
• Regular Board Meeting - April 22, 2014 - District Office
• Regular Board Meeting - May 6, 2014
• Regular Board Meeting - May 20, 2014
• Regular Board Meeting - June 3, 2014
• Regular Board Meeting - June 17, 2014
• Regular Board Meeting - June 24, 2014

The meeting was adjourned at 8:35 p.m.  Trustee Carey was absent.