The meeting was called to order by President Prola at 6:03 p.m.  It was noted that all Board members were present with the exception  of Trustees Katz-Lacabe and Toro. 

• The Board heard from San Leandro Teachers' Association President, Jon Sherr, along with SLTA members Thomas Morse, Valerie Sowers, and Jack Nelson who addressed the Board regarding not losing this opportunity to use a new stream of funding to make teachers a priority.  Displaying campaign signs, they urged the Board to "Dare to be Average" and make a courageous offer to SLTA so that the District will be more competitive, able to keep our best teachers, and attract new teachers.

• Bancroft Middle School Special Education Department Chair Amy Ellerman and San Leandro High School Special Education Department Co-Chair Carol Delton addressed the Board regarding the importance of keeping good, strong teachers and attracting fully credentialed Special Education teachers.

Williams Properties, a California General Partnership, and Prudential Properties, a California Limited Partnership v. The San Leandro Unified School District, et al., County of Alameda Superior Court Case No. RG13662223.

The Board reconvened into Open Session at 7:13 p.m.  It was noted that Trustee Katz-Lacabe arrived during Public Comments on Closed Session items, and Trustee Too arrived during Closed Session.

President Prola led the Pledge of Allegiance to the Flag. 

The Board approved the agenda for the Regular Board meeting held on November 19, 2013.

Approve the agenda for the Regular Board Meeting held on November 19, 2013.

Members of the audience who wish to address the Board are asked to complete the yellow card available at the entrance and submit it to the Board's Administrative Assistant. Speakers who have completed the card will be called when the item is reached on the agenda or, for non-agenda items, during the Public Testimony. Cards are to be turned in before the item is reached on the agenda. Please note that the meeting is being recorded.

State law prohibits the Board of Education from taking any action on or discussing items that are not on the posted agenda except to A) briefly respond to statements made or questions posed by the public in attendance; B) ask questions for clarification; C) provide a reference to a staff member or other resource for factual information in response to the inquiry; or D) ask a staff member to report back on the matter at the next meeting and/or put it on a future agenda. (Government Code 54954.2(a)).

• Carlos Gomez, a former freshman student at the San Leandro High School Fred T. Korematsu (FTK) campus and his Dad, Christian Rodriguez, addressed the Board regarding an incident that led up to Carlos suffering a broken jaw in the FTK locker room.  Mr. Rodriguez voiced his concern and expressed his discontent on how the process was handled, stating that with the nationwide campaign against bullying, he feels that the District should implement policies and procedures that can be put into place and acted on in situations such as this.
  
  
  
• Isabel Rodriguez, Office Manager at Bancroft Middle School, addressed the Board regarding the school's dress code policy for students. She distributed samples of the dress code polices from the handbooks from Washington Manor, Bohannon, Edendale Middle Schools in San Lorenzo Unified and Creekside and Canyon Middle Schools in Castro Valley Unified, concluding that "having a dress code policy reflects the responsibility public schools have for a safe and orderly school that maintains an environment conducive to learning."

Following  Ms. Rodriguez' comments, Trustee Carey stated that the Board Policy Committee would be having a discussion and work session regarding revision of Board Policy and Administrative Regulation #5132, Dressing and Grooming at their meeting tomorrow, Wednesday, November 20, 6:15 p.m. at the District Office.   

Assistant Superintendent Rosanna Mucetti, Ed.D., Educational Services recognized the thirty-five teachers who co-constructed and delivered curriculum and strategies for implementing Common Core State Standards at the District-Wide Professional Development Day on October 4, 2013.

Teacher-leaders who were able to attend and receive their certificate and flowers were: Jennifer Achten, Roberto Alvarez, Sonya Castillo, Aline Paul Castro, Danille Galagher, Krista Hayman, Sarah Kayler, Nancy Lovelady, Marina Martinez, Tom Morse, Rocio Ramirez, Ruby Smart, Lynette Watkins and Anita Waldron.

Others recognized were Tony Aguirre, Tamulia Dalke, Susan Dent, Debbie Dodd, Ari Dolid, Heather Green, Caitlin Healty, Kellie Judson, Daniela Mantilla,  Wing Mok, Kellie Morris, Fawnya Neff, Tracy O'Shea, Gaia Pine, Judy Pogran, Renee Purdy, Jeff Ramirez, Magaly Ramirez, Laurie Schofield, Mari Ullrich and  Reena  Valvani.

Associate Superintendent Song Chin-Bendib of Business & Operations and Rais Abbasi, Director of Business Services provided a presentation on the State of California Purchase Card Program "CAL-Card" which is being recommended to address emergency expenses for travel and conferences.  Highlights included:

The CAL-Card would:

• Be Limited to key administrators
• Have a $1500 limit
• Be only authorized to use on travel and conference

It is important to note that:

• Any misuse of the CAL-Card would mean immediate forfeiture of card
• Purchase Order is still the preferred system to procure goods & services
• CAL-Card should be used only in an emergency situation where the conference is on short notice, or a person credit card might be required for travel

The Board thanked staff for the presentation. Questions and concerns raised by the Board included the liability to the District, timeframe for turning in receipts, and process, procedures and guidelines with regards to air fair, hotels, etc., which was addressed by staff. 

Associate Superintendent Song Chin-Bendib of Business & Operations and Rais Abbasi, Director of Business Services will provide a presentation on CalCards. 

Cal Cards are credit cards issued by the US Bank. The cards will be issued to only key administrators, based on need, approved by the Superintendent. The CalCards will have extremely limited use. Use of CAL-Card for purposes other than the following is strictly prohibited:

• Airfare, Baggage fees
• Emergency Supplies/Purchases (equipment, computer) not to exceed a maximum of $500

Newcomb, Anderson & McCormick (NAM), the District's solar consulting firm, accompanied by Program Director Kurt Weidmann, Harris & Associates, gave a presentation on the process to select and recommend a design build vendor for the District's Measure M funded solar projects. The presentation included:

• An overview of completed milestones
• Timeline for next steps
• Proposal evaluation process
• Proposal evaluation
• Recommended vendor
• Next steps

Before turning the presentation over to NAM, Mr. Weidmann noted that "A year from now we should be generating power and reducing utility bills for the District."

Jefferey Klompus, Senior Engineer with NAM, described NAM's involvement with the Feasibility Analysis and release of the Request for Proposals that was issued on August 29, 2013.  He said that the two strong bids received were both high quality responses. Proposals were evaluated on the following criteria:

• Production Model and Economic Evaluation
• Respondent Background, References and Experiences
• Approach (Recommended Technical Solution and Ability to Meet Project Scheduled)
• Respondent's Financial Information

After undergoing the evaluation process, both firms shortlisted and interviewed. Based on the final scoring, NAM is recommending SunPower as the solar design build vendor. It was noted that approximately 86% of the solar photovoltaic (PV) modules for San Leandro's solar PV system will be manufactured locally in SunPower's Milpitas plant. 

The Board approved the Authority to Issue CAL-Cards to Key Administrators for Procuring Limited Services for San Leandro Unified with a $1,500 spending limit for a one-year trial period. 

Staff is seeking authority to issue CalCards to key administrations for procuring limited services for San Leandro Unified School District.

Cal Cards are credit cards issued by the US Bank. The cards will be issued to only key administrators, based on need, approved by the Superintendent. The CalCards will have extremely limited use. Use of CAL-Card for purposes other than the following is strictly prohibited:

• Airfare, Baggage fees
• Emergency Supplies/Purchases (equipment, computer) not to exceed a maximum of $500
  • For after hours emergency purchases, prior approval is not required. The Business Services  Department must be notified the next business day.
• Hotels
• Meals (no alcoholic beverages)
• Parking (airport, hotel)
• Registrations (including materials available at workshop/conference)
• Rental Cars / Rental Car Insurance (while on overnight business travel)
• Taxi / Shuttle

The Board approved the recommendation for Solar Design Build Vendor, SunPower Corporation, Funded through Measure M. 

Measure M, the $50.1 million school facilities bond passed by San Leandro voters in November 2010, contains on its project list $6.8 million for sustainability/solar projects. 

On April 16, 2013, the Board of Education approved a contract with Newcomb, Anderson McCormick (NAM) after a Request for Qualifications (RFQ) process for solar consulting services.

On May 10, 2013, NAM submitted an application on the District?s behalf for the opportunity to receive California Solar Initiative (CSI) funding.

On June 19, 2013, NAM completed the solar feasibility study and presented it to the SLUSD Facilities and Technology Committee.

On August 29, 2013, the District released Request for Qualifications / Request for Proposal (RFQ/RFP) #13-17 for vendors to provide proposals for design build services for solar photovoltaic systems.

On October 1, 2013, the District received two (2) proposals, from SunPower and SolarCity.  Staff, along with NAM, Harris & Associates, OH&S Legal, began the review of the submissions.

On October 22, 2013, NAM submitted an application to the California Energy Commission (CEC), the California Clean Energy Jobs Act.

On October 29, 2013, the District held interviews with both of the responding vendors.

Tonight, staff along with Newcomb, Anderson McCormick (NAM), will provide an update to the Board on Milestones accomplished and next steps on the delivery of the solar project.  At this point the project is still on schedule to start generating electricity and reducing the District?s energy bill by November 2014.  Staff will request that the Board receive the solar design build vendor of Sun Power Corporation and direct staff to enter into negotiations with the vendor.

Dr. Rosanna Mucetti, Assistant Superintendent, gave a presentation on the District's plan for delivering professional development and supporting the implementation of the new Common Core State Standards (CCSS) and Smarter Balanced Assessment during the 2013-2014 and 2014-2015 school year.  The presentation highlighted the current projects and future work focused on CCSS currently being led by the Curriculum and Instruction Department.  The plan's five areas of focus include:

• Student Achievement, Access & Equity
• Technology
• School Safety, Health & Wellness
• Facilities
• Community & Public Relations

After viewing a film clip of a classroom deeply engaged in project-based learning, Student Board member Ellie Erickson noted similarities between the project-based learning on the screen and in some courses at the high school, noting that she would enjoy being in the class because students were highly engaged in their learning and having fun, with Dr. Mucetti saying that the goal was to see this highly collaborative and engaging type of learning taking place classroom to classroom.

Following the presentation, the Board took a break at 9:11 p.m. and returned at 
9:16 p.m.

Dr. Mucetti gave a presentation on School Safety, Health and Wellness, providing details on how the Student Services Department and Educational Services will work with and lead key external partners in order to operationalize the expectation for student health and wellness in the current draft of the strategic plan.  The presentation provided information regarding specific grants and external partners that will support health and wellness efforts across the District.  Partnerships include:

• Project Eat Carol White Grant (8 elementary schools)
• Alliance for Healthier Generation
  • Technical Assistance, Evaluation & Wellness Council (Clinton Foundation)
• Kaiser Thriving Schools
• Coverage for Kids
  • Connecting Kids to Coverage
    • Enrollment Process
      • Access to medical & public benefits (CalFresh, CalWORKS)
• Office of Student and Family Wellness/Alameda Behavioral Health Services
  • Coordination of Services Team (COST)

The Board thanked Dr. Mucetti for her presentation, commenting on how the District is taking care of the whole student so that they can reach their highest potential. 

Trustee Carey report receipt of the following E-mails from September 17, 2013, to November 19, 2013:  From Georgette Jackson regarding "McKinley Bulletin"; from Robin Michel regarding "Reminder: Please Join Us this Saturday, September 21, at 10:30 a.m. for the SLHS Swim Center Ribbon Cutting and Alumni Relay Races!"; from Mark Hamilton regarding "Counseling Caseloads Nationwide"; from Robin Michel regarding "Alameda County 2013 Teacher of the Year Awards: Celebrate  SLHS Teacher Victor Doan"; from Anita Waldron regarding "Class Size"; from Robin Michel regarding "Board Meeting Highlights: September 17, 2013"; from Mike McMahon regarding "PowerPoint from LCFF Presentation"; from Veronica Sanchez regarding "Newsletter for 9/20/2013"; from Cristina Fuentes regarding "Washington Wildcat Press"; from Carol Delton regarding "Plan Better for Hiring Special Ed Paraeducators"; from Elaine Tesorero regarding "Staff Bulletin September 23, 2013 - September 24, 2013"; from Donna McBride regarding "Wilson Dolphin News"; from Tom Liao regarding 'Invitation to October 2 Community Presentation"; from Cristina Fuetnes regarding;'Washington Wildcat Press 9/25/13"; from Robin Michel regarding "SLHS Swim Center Ribbon Cutting and  Alumni Swim Races -  Rain or Shine!" from Elaine Tesorero regarding "Staff Bulletin September 30-October 4, 2013"; from Carol  Alvarez regarding "Parent Reminder Bulletin"; from Laura Gomez regarding "Eagle Eye October 2013"; from Peggy Padua regarding F&T Committee Agenda 10/02/2013"; from Ebado Ismail regarding "October 2013 Bancroft Banner Newsletter"; from Unique Holland regarding "ACOE Learning: Instructional Technologies to Create, Connect & Collaborate"; from Georgette Jackson regarding "McKinley Bulletin"; from Mike Katz regarding SUSD Truancy  Data from 2012"; from Ana Apodaca regarding "Kaiser Permanente Pink Hard Hat Event October 5, RSVP Today"; from Cristina Fuentes regarding "Washington Wildcat Press 10/2/13"; from Carol Alvarez regarding "Board Meeting"; from Mike McMahon regarding LCFF Legal Advocacy & You"; Robin Michel regarding "SLUSD Board Meeting Highlights: October 1, 2013"; from Jonathan  Sherr regarding "Election/Bargaining/Counselors"; from Robin Michel regarding "Save the  Date! Saturday, October 19 is the first District-Wide Beautification Day"; from Elaine Tesorero regarding "Staff Bulletin October 7-11, 2013"; from Ling King regarding "Zumba at John Muir Middle!"; from Mia Ousley regarding "The Broadmoor Beacon - September/October"; from Donna McBride regarding "Wilson Dolphin News"; from Cristina Fuentes regarding "Washington Wildcat Press 10/9/13"; from Jaliza Eagles regarding "San Leandro High School College and Career Fair"; from Robin Michel regarding "Please Join Us Saturday, October 19, at Your Neighborhood School!"; from Robin Michel regarding "Deeper Learning in Action: San Leandro Schools Tap into Teacher Leaders for Professional Development"; from Valerie Miles regarding"YMCA East Bay Annual Volunteer Celebration Event - Honoring One of San Leandro's Own"; from Mark Hamilton regarding "Philadelphia Child Dies, No School Nurse Available"; from Elaine Tesorero regarding "Staff Bulletin October 14-18, 2013"; from Roxanna Ghassemi regarding"CSEA Contract Negotiations"; from Georgette Jackson regarding "Bulletin"; from Robin Michel regarding "Alameda County Teacher of the Year Victor Doan (SLHS) to be recognized at Tonight's SLUSD Board Meeting"; from Carol Delton regarding "8 Weeks into the Year: We are Still Short of Paras at SLHS"; from John Thompson regarding "Beautification Day Schedule"; from Meghan Laslocky regarding Upcoming ACOE-Learning Webinars"; from Cristina Fuentes regarding "Washington Wildcat Press 10/161/2013"; from Robin Michel regarding Board meeting Highlights: October 15, 2013"; from Veronica Sanchez regarding "Garfield Newsletter 10/18"; from Peggy Padua regarding "F&T Agenda 10/23/13"; from Elaine Tesorero regarding "Staff Bulletin October 21, 25, 2013"; from Donna McBride regarding "Wilson Dolphin News"; from Cristina Fuentes regarding "Washington Wildcat Press 10/23/13"; from Tony Farley regarding "Please Support Computer Science Education Week"; from Peggy Padua regarding "F&T Agenda 11/06/13"; from Peggy Padua regarding Finance Committee Agenda - October 29, 2013"; from Elaine Tesorero regarding "Staff Bulletin October 28-November 1, 2013"; from Elaine Tesorero regarding "Staff Bulletin October 28-November 1, 2013"; from Elaine Tesorero regarding "Parent Bulletin"; from Keep Music Rockin' Foundation regarding "Holidays with Lenny Williams Benefit Concert"; from Laura Gomez regarding "Eagle Eye November 2013"; from Cristina Fuentes regarding "Washington Wildcat Press 10/30/2013"; from Rick Richards regarding "Recognizing Lenny Williams"; from Jonathan Sherr regarding "SLTA Bargaining Rreport"; from Mike McMahon regarding NCS Seeding - School Board Member Participation"; from Veronica Sanchez regarding "Garfield Newsletter for November"; from Ebado Ismail regarding "November 2013 Bancroft Banner Newsletter"; from Margarita Lacabe regarding "Sex Discrimination and Inappropriate Conduct by Bancroft Administrators"; from Leo Sheridan regarding "James Monroe Pancake Breakfast"; from Elaine Tesorero regarding "Staff Bulletin November 4-8, 2013"; from Andrew Kopp regarding "Dress Code for Middle School Dance"; from Unique Holland regarding "Thank You for Attending the 2013 Teacher of the Year Awards"; from Peggy Padua regarding F&T Agenda 11/05/13; from Robin Michel regarding "Letter: Update on SLUSD Bond Projects"; from Donna McBride regarding "Wilson Dolphin News"; from Cristina Fuentes regarding "Washington Wildcat Press 11/6/2013"; from Robin Michel regarding "SLHS Production of Arthur Miller's "The Crucible" begins November 15"; from Jonathan Sherr regarding "Bargaining Report-November 6"; from Lisa Long regarding "Ability Awareness Fair"; from Elaine Tesorero regarding "Staff Bulletin November 11-15, 2013"; from Mario Juarez regarding "Invitation for Reception Honoring Peralta Community College Chancellor Jose Ortiz - 11/18/2013, from 5:30 p.m. to 7:30 p.m."; from Robin Michel regarding "Reminder: SLHS Production of Arthur Miller's "The Crucible" Opens Tomorrow!" from Robin Michel regarding "Invitation to Join John Muir Middle School for a  Special Visit from U.S. Treasurer Rosie Rios on Monday, November 18"; from Keep Music Rockin' Foundation regarding "Last Call for Tickets"; from Georgette Jackson regarding "McKinley Bulletin"; from Veronica Sanchez regarding "Newsletter for 11/15/2013"; from Susan Villalobos regarding "Invitation: 12/5 Reception at CSBA Conference in San Diego"; from Elaine Tesorero regarding "Staff Bulletin November 18-22, 2013"; and from Peggy Padua regarding Facilities & Technology Committee Meeting 11/20/13 Cancelled." 

Student Board Member Ellie Erickson provided an update on activities at the San Leandro High School main campus and the Fred. T. Korematsu campus.  Highlights included:

• The Leadership Class
  • Created an Instagram Page for publishing upcoming events through technology at the school.  If you want to see what is happening on campus  you can go to the website and click on SLHS Events
  • Is planning a spring festival.  Letters to local business are being sent, asking for any monetary support or other donations that can help with the festival
  • San Leandro Chief of Policy Sandra Spagnoli will be speaking at the Leadership Class on November 20
• Students and teachers came together in the quad on the last day of October to have a Pink Ribbon photo taken in support of Breast Cancer Awareness
• Last Thursday was National Diabetes Day -students were encourage to wear gray in support.  One particular student who is very open about having diabetes shared her story
• The Dia de Los Muertos festival on November 1 was hosted by Latinos Unidos. The event included a variety of activities including face painting, and dances
• The Leadership Class had a welcoming for the foreign exchange students. Cake was served, students asked questions and Superintendent McLaughlin attended
• The Earth Club painted five of the concrete trash cans in the quad and around the main campus to promote recycling.  The  new bins are green on top and blue on the bottom
• The College and Career Center continues to support the seniors.  The Center  is open all day, at lunch and after school so if senior have any questions about college applications, deadline, etc. there is someone there to help them
• Final performances of "The Crucible" will be Thursday, November 21, Friday, November 22, and Saturday, November 23, 8:00 p.m. at the Arts Education Center
• November is DECA Month which prepares emerging leaders and entrepreneurs in marketing, finance, hospitality and management.  The club meets every Tuesday and Thursday
• Senior Boomers Night was held on October 16, where over one hundred seniors attended - it was a great event!
• December 7 is the Winter Ball from 7-11 p.m. in the San Leandro High School gym. The theme is the "Black and White" Ball

Anita Waldron, on behalf of the San Leandro Teachers' Association (SLTA), reported that the October 4 Professional Development was a wonderful start to the year and thanked the Board and District for their support.  She mentioned that SLTA President, along with Board President Prola, have been asked to be part of Assemblymember Rob Bonta's Educational Task Force.  SLTA site representatives'  have launched "One More Thing" where each year, site reps bring a decorated box to each site to collect items between November and December 16 for the Davis Street Community Center, reporting that last year approximately 39 bags were collected for our community members.  The next bargaining session will be December 3.

Superintendent McLaughlin recognized the District's Informational Technology Administrator Ling King, and his team for working diligently in making it a smooth transition for all the moves at the District Office, including the moving back to the District Office, stating that "There are a lot of people at the District Office taking on a lot of extra jobs, and so I do want to recognize Ling and his team.. and we need to build up that technology team."

The Superintendent's Parent Empowerment Council met on November 19.  Dr. Mucetti presented the presentation the Board heard tonight on Common Core Standards in SLUSD and Student Health & Wellness and helped him with a activity to think of questions for the next community survey which is targeted for a February 1 release. He thanked Dr. Mucetti and Garfield Principal Lynda Hornada, where the meeting was held.  

The Superintendent reported that he has presented the Strategic Plan to various community groups such as Kiwanis, Sentinels, Breakfast Club, San Leandro High School staff, and the District Administrative Team and Leadership Team. He would like to present the plan to other groups such as the Homeowners' Associations and the City Council before his goal of December.  

He thanked the Board for allowing him to attend the recent Suburban School Superintendents' (SSS) conference and gave a brief overview of some of the presentations and workshops that he attended, stressing the increasing importance of technology and digital books in public education.   

Dr. McLaughlin reported that Dr. Mucceti will lead the Policy Committee meeting tomorrow where there will be a discussion and work session regarding revision of Board Policy and Administrative Regulations #5132, Dress and Grooming, and how the District can improve enforcing the policy in San Leandro Unified.

The California School Boards Association Annual Conference is December 5-7 in San Diego.  Trustees Prola, Lopez, Toro and the Superintendent will be attending.  California

The Superintendent thanked Trustee L?pez for organizing the U.S. Treasurer Rosi Rios visit to Muir Middle School, adding that it was fantastic. 

Dr. McLaughlin said that his team is planning on providing a presentation on truancy at the December 17 Board meeting.  The presentation will focus on where the District currently is and where we are going. 

Trustee Prola reported that the Facilities & Technology Committee met on November 6, 2013, and  discussed several Change Orders for the Pacific Sport Complex and Burrell Field Sports Complex, John Muir Middle School Track and Field, Wilson Elementary School and John Muir Middle School modernization projects and the Washington Elementary portable replacement project.  They also discussed Notice of  Completions for the Wilson Elementary and John Muir Middle Schools modernization projects, and Washington Elementary School classroom replacement project and amended the contracts with Zalinski IOR Inspection, Underwood & Rosensblum for the San Leandro High School Swim Center & Fields and received an update on the Joint Occupancy lease agreement with American Outdoor Advertisement for the electronic billboard at Burrell Field.  All of these items are being brought forward for Board consideration tonight. The committee also had a lengthy discussion on fencing and security throughout the District. 

Trustee James reported that the Finance Committee met on October 29 and continued to review the 2013-2014 State Budget Act, specifically, Local Control Funding Formula (LCFF) and its implication to San Leandro Unified.  The committee received a presentation on the CAL-Card which is being brought forward for Board consideration tonight, and discussed other relevant fiscal information such as new facilities operational costs. The next proposed Finance Committee meeting will be December 2, 2013. 

Trustee Carey reported that the Curriculum Committee met on October 30 and discussed the Gateway Social Studies supplementary high school curriculum, Adoption of a World Language Mandarin Course, and  adoption of AP Spanish and French Course Curriculum.  The committee also received an update on the Common Core State Standards (CCSS).  Future agenda topics include Mathematics Pathways for CCSS implementation. 

Trustee Rosato reported that the City Disaster Preparedness Council has not met since his last report.

The following Consent items were pulled from the Consent Calendar:

• 13d - Approval of Bill Warrants (Prola)
• 13w - Joint Occupancy Lease Agreement between San Leandro Unified School District and American Outdoor Advertising at the Pacific Sports Complex and Burrell Field - which was approved earlier on the agenda (James)
• 13x - Resolution #13-58 to Declare Certain Equipment Surplus and/or Obsolete (Rosato)
• 13z - Finalize the Refined Scope Determinations for Approved Measure B and Measure M Bond Projects/Budgets (staff)

With those exception, the Board approved the Consent Calendar as amended.

Approve the minutes of the Regular Board meeting held on October 1, 2013.

Trustee Prola's asked for clarification regarding expenses for unpaid sales tax, Crystal Creamery, Mad Matter, Inc., Papa John's Pizza, Union Bank, and San Lorenzo Unified, which were explained by Associate Superintendent Song Chin-Bendib.  In the future Trustee Prola suggested that a brief explanation be included for expenses totaling over $10,000.

Trustee L?pez commented that as our solar projects become a reality, she is looking forward to seeing the reduction of PG&E expenses.

With that the Board approved Bill Warrants #88-503279540-#88-50331472.

Approve the Memorandum of Understanding between the San Leandro Unified School District and the San Leandro Boys & Girls Club to implement and jointly operate an after school (ASES)"Students with Special Needs Program" at John Muir Middle School for the 2013-2014 school year.

Approve the Memorandum of Understanding between the San Leandro Unified School District and the San Leandro Boys & Girls Club to implement and jointly operate an ASES Program for Students with Special Needs at Monroe Elementary School for 2013-2014.

District and Club intend to implement and operate jointly an after school (ASES) "Students with Special Needs" Program at James Monroe Elementary School for the 2013-2014 school year. The Club will employ and administratively supervise all "Students with Special Needs" Program staff. The program staff will be on campus 3.5 hours each day from 2:30-6pm. The District will provide funding for the "Students with Special Needs" Program at Monroe ASES in the amount of $15/hour. This amount covers one staff working 3.5 hours each day and supply costs. The estimated cost for the 2013-14 school year is $9,450. The District will provide the funding from Resource 6500 in Special Education.

Government Code sections 66001 and 66006 imposed detailed requirements on public agencies that levy development fees. These sections require school districts collecting statutory school facilities fees to make an annual accounting of those fees available to the public at the end of the fiscal year.

The attached report provides additional detailed information of the developers? fees which was already made public as part of the Unaudited Actuals report on September 10, 2013.

In addition, Section 66001 requires each district collecting development fees to make additional findings every five years about any fund in which those fees remained unexpended at the end of a fiscal year. The District has expended the fees that are collected annually.

Attached are the following:

• Resolution regarding accounting of development fees for 2012-2013 Fiscal Year
• Exhibit A
• Exhibit B
• San Leandro USD Fund 250 Capital Facilities 2012-2013
• Fund 250 Capital Facilities Fund Project Cost Report as of June 30, 2013

By disclosing the reports, the District will have met the requirements of Government Code sections 66001 and 66006.

On December 6, 2011, the Board of Education approved the agreement with Van Pelt Construction Services, Inc., in the amount of $337,500, which was then signed and dated  on December 19, 2011 for professional construction management services for the Elementary School athletic exterior improvements, funded through Measure M, the $50.1 million November 2010 General Obligation (GO) Bond.

This Amendment No. 1, in the amount of $50,000, to the contract with Van Pelt Construction Services, Inc., addresses additional professional construction management services related to the Elementary School Exterior Athletic Facilities due to project scope change of replacement of play structures, material delays, hidden conditions, construction contractor performance and impacts of additional accommodation of summer school and day care facilities. The additional fee allocation is $6,250 per elementary school, totaling $50,000, for a new contract amount of $387,500.

Contract Summary

In anticipation of new facility projects to be completed from the project list generated by the passage of the November 2010 General Obligation Bond, District staff drafted, with legal counsel assistance, a Request for Qualifications (RFQ) in January of 2011, with the goal of selecting a pool of qualified construction managers. 

On January 24, 2011, the District released a Request for Qualifications (RFQ) for submissions of a Statement of Qualifications (SOQ) for construction management services from firms interested in providing professional services to the District. The District required that firms interested in submitting an SOQ be licensed, insured, and maintain a full-service construction management office within one hundred miles of the District.  The SOQ deadline was Friday, February 4, 2011, by 5 p.m.

On February 4, 2011, the District received sixteen (16) Statement of Qualifications (SOQ) packages by the deadline.  During the qualifications based submittal and selection process, the District reviewed and considered the following information:

1. The number and relevance of K-12 school related new construction and modernization projects managed by the firm in the past five years. The firm?s experience with value engineering, life cycle cost analysis and bid alternates, the firm?s DSA experience and qualifications of the proposed staff for each of the firms.  Experience in urban development and the public process of communicating effectively with a diverse community of stake holders during the course of the project.

2. The firm?s ability to meet project budgets and schedules; percent of change orders for construction projects; if there was any litigation on the firm?s projects, experience with sustainable design and construction (CHPS, HPI & LEED) projects; and experience working with and getting input from community groups.

From the sixteen (16) proposals received, staff did a screening to invite a shortlist of eight (8) qualified construction management firms to interview.  These firms were interviewed on March 17 and 18, 2011, and a secondary screening and reference check was completed to determine a final list of qualified construction management firms to complete the voter approved Measure ?M? projects.

On April 5, 2011, the Board approved the CM pool and the selection of Van Pelt Construction Services (VPCS), The Alley Group (TAG) and Harris & Associates (H&A).  The Board authorized District staff to make project assignments and negotiate agreements with the firms in the pool.  On May 5, 2011, District staff finalized the project assignments for the CM firms, as follows:

Since May 5, 2011, the District with legal counsel assistance, has been finalizing the language, terms and conditions for the CM Services Agreement.

The contract with TAG, Inc. was provided by District?s legal counsel, Orbach, Huff & Suarez LLP.   The contract is in the amount of $135,050 for services for the middle school exterior athletic improvements, estimated to be delivered through September 2013.

One of the major projects identified in the Measure M language is the John Muir Middle School Athletic Fields, which will include a synthetic track similar to the one at Bancroft Middle School, as well as athletic exterior improvements throughout the District. For Bancroft Middle School, which received a new synthetic track and field in 2006, Measure M funding is providing a par course.

Spencer and Associates was retained to design and prepare all of the design and construction documents.  Plans and specifications were approved by the Division of the State Architect (DSA) and the project was subsequently bid per State of California Public Contract Code requirements.  

On April 9, 2013, the District conducted a formal sealed bid opening process, per the State of California Public Contract Code requirements, for the John Muir Middle School Athletic Fields and the Bancroft Middle School Par Course project. Seven (7) bids were received for the project.  On April 16, 2013, the Board awarded the contract to Hellas Construction, with their amount for Muir MS at $1,630,000.  Due to the large number of bidders and competitive pricing within the construction market the project was able to realize a substantial savings and generate an additional available contingency of $494,000.

Per page 62 of the February 13, 2012, San Leandro USD Seismic Evaluation Report commissioned by the District and prepared by Hohbach-Lewin Structural Engineers, the Muir MS pool ticket office was identified as structurally ?Deficient? by the structural engineer.  The District would need to upgrade the building, or demolish this building to remove this seismic hazard prior to a seismic event. 

On June 18, 2013, the Board of Education approved the old pool area be demolished and reused for physical education activities, with an estimated total project budget (hard and soft costs included) for this additional work at approximately $250,000. The backup says the current agreement is in the amount of $253,000.  The Board also approved Amendment No. 1, for $18,000, to the agreement with Spencer Associates to prepare drawings and specifications for the demolition and the new improvements. This added scope will eliminate several existing risks, such as seismic hazards, tripping hazards (pool edge), hazardous building materials, injury (barbed-wire) as well as eliminate a visual eye sore at the back of the Muir MS campus. It will make the old pool area useable, improve the physical education facilities and support the physical education curriculum.

This Amendment No. 2, in the amount of $9,280, will provide additional fencing and gates, additional asphalt paving, demolition and replacement of basketball and tetherball standards, resealing and restriping of courts.

Budget Summary

One of the major marquee projects identified in the Measure M language is the San Leandro High School Swim Center and Fields project.  The District retained WLC Architects, Inc. to design and prepare all the design and construction documents.  Plans and specifications were approved by the Division of the State Architect (DSA) on May 18, 2012.  

On July 10, 2012, the District received seven (7) bids through the formal sealed bid opening process, per State of California Public Contract Code requirements, for the San Leandro High School Swim Center and Fields project. 

On July 17, 2012, the Board of Education created the Measure B SLHS Grading & Drainage project and approved the construction contract with F&H Construction, Inc. in the amount of $10,186,000.

On November 6, 2012, the Board of Education approved Change Order No. 1 for the removal and disposal of asbestos containing pipes from various areas of the existing athletic fields at the high school to an approved landfill.

On January 15, 2013, the Board of Education approved Change Order No. 2, in the amount of $20,249, to address field conditions and to improve safety,   increase value, flexibility and/or functionality.

On January 29, 2013, the Board of Education approved Change Order No. 3, in the amount of $55,456, is to address field conditions by furnishing and installing lime soil treatment application to stabilize the soil and to mitigate weather delays and to allow for continued construction through wet weather; to furnish and install a handicap lift in anticipation of new code requirements currently being phased in; and to performing additional exploratory excavation to expose and hand dig around unknown underground utility conditions.

On February 26, 2013, the Board of Education approved Change Order No. 4, in the amount of $4,445, which included a reductive amount of <$1,373> for cost savings and addresses owner requested items to provide added value.

On April 16, 2013, the Board of Education approved Change Order No. 5, in the amount of $95,945, which included additional work to address field conditions, including the removal, transport and proper disposal of pesticide contaminated soils; and addressing the recommendations of the geotechnical engineer.

On June 20, 2013, the Board of Education approved Change Order No.  6, in the amount of $100,149, which included additional work to address field conditions and to improve/add features and ease maintenance at the new facility such as a new quick connect irrigation system to be able to hose down the artificial turf field, a new 33? high flagpole and the new infrastructure to be able to support adding the pole vaulting event to the high school track and field program.  Additionally, the Alameda County Health Department requested a non-discretionary change to add water fountains on the pool deck. 

This Change Order No. 7, in the amount of $66,107, addresses hidden and unforeseen field conditions, and includes $32,872, for an additional concrete slab and drainage to the western end of the pool deck for added value and functionality, soil sampling, providing and installing a gas meter to monitor user group usage, and requests by the fire marshal and structural inspector.

Contract Summary

Budget Summary

One of the major marquee projects identified in the Measure M language is the SLUSD Pacific Sports Complex and Burrell Field.  AEDIS Architecture & Planning was retained to design and prepare all of the design and construction documents.  Plans and specifications were approved by the Division of the State Architect (DSA) and the project was bid through the requirements of Public Contract Code.  

The Board approved the construction contract with Zolman Construction and Development Inc. on May 15, 2012, in the amount of $13,500,000.

To date, the Board of Education has approved a total of 10 Change Orders to the contract (history of change orders below). However, On Change Order No. 10, which the Board of Education approved on October 15, 2013, a clerical error resulted in the Board Cover Page to Change Order No. 1 listing two different amounts ($241,203 and $169,803) and providing an earlier, incomplete, version Change Order No. 10, for the lesser amount, which was incorrect.

This Change Order No. 11, in the amount of $71,400, is for the difference between the actual amount, and what was approved on October 15, 2013.

Change Orders Approved to Date

Change Order No. 1, a deductive change order, in the amount of <$646,387>, was approved by the Board of Education on July 17, 2012.  (Prior to awarding the contract, the Board authorized the transfer of $1,627,000 from the Measure M financial reserve to fund additional scope and escalation costs.  To minimize the need to expend all of the transferred funds staff conducted a value engineering process with AEDIS Architects and the contractor Zolman.  The contractor?s value for the items was negotiated and included in the above-mentioned deductive change order.) The $646,387 savings due to value engineering was transferred out of the project budget and into Measure M Financial Reserve budget.

Change Order No. 2, in the amount of $23,549, was approved by the Board of Education on November 6, 2012, to address unforeseen conditions (i.e. demolition of additional concrete curb footage, additional sanitary sewer line, removal and disposal of asbestos, and removal of two concrete pads not shown on plans).

Change Order No. 3, approved by the Board of Education on December 4, 2012, in the amount of $92,324.30, for the removal and disposal of additional asphalt paving containing asbestos ;and for the drilling of an additional 180 feet in depth for the irrigation well per the Geo Consultant.

Change Order No. 4, approved by the Board of Education on April 9, 2013, in the amount of $59,755, addressed field conditions, and provided value, flexibility and functionality, including the installation of underground conduit to accommodate future solar panel installations.

Change Order No. 5, in the amount of $80,894, addressed field conditions, and provided value, flexibility and functionality.  It included a credit in the amount of <$3,761>.

Change Order No. 6, in the amount of $54,749, added for the provision of security cameras for the Burrell football field, buildings, bleachers and associated structures. 

Change Order No. 7, approved by the Board of Education on August 13, 2013, in the $165,800, addressed field conditions, provided value, flexibility and functionality. Items included the replanting of a sliver of land along I880 property line; realignment of the existing storm drain and installation of storm drain structures; slurry coating; and trucking offsite extra soil from the 880 swale, among other things.

Change Order No. 8, approved by the Board of Education on August 20, 2013, in the amount of $313,684, included approximately $15k for work associated with PG&E requests & additional requirements for new electrical service, approximately $129k to satisfy City of San Leandro?s request to both connect to and use the District?s new irrigation well and for City?s request for additional improvements along Teagarden in the public right-of-way, approximately $37k for some of the overtime that was expended in order to be able to hold the high school graduation ceremony in the facility prior to project completion, approximately $3k in hazardous materials removals, and the remainder of the items addressed various field conditions, coordination and additional scope.

Change Order No. 9, approved by the Board of Education on September 17, 2013, in the amount of $86,758, addressed field conditions, added value, flexibility and functionality, including new fencing at the playground west boundary, and provided new backflow preventer for main water line, and installed two wireless remote control for existing baseball field scoreboards, install handicap ramps, per City of San Leandro requirements, etc.

Change Order No. 10, approved by the Board on Education on October 15, 2013, in the amount of $169, 803 (actual amount should have been $241,203), addressed City of San Leandro requests and requirements, grinding & paving along 530? of Teagarden Street, modifications were made to underground electrical conduit for future use; well water lines; tennis court lighting; gates; and sidewalk curb & gutter.  Electrical boxes were raised at switch gear for access to meters per PG&E requirements. Additionally, there are premium time costs for the general contractor, the paving subcontractor for paving/grading and for subcontractor to accelerate the bleachers; and to prep the football field, fire lane, and parking lots to mitigate earlier delays and complete portions of the work prior to graduation.  Added value, flexibility and functionality include adjusted grading and drainage at playground areas; realigning AT&T conduit; relocation of MDF from Press Box to fit in Team Room; equipment cages to protect HVAC units and MDF equipment; and scoreboard modifications.

As mentioned previously, this Change Order No. 11, in the amount of $71,400, is the difference between the two amounts.  

Staff anticipates the project will complete with one final change order to be submitted to the Board in December.  The final change order will include a report of change order costs that were generated as a result of various reasons including value added, field conditions, acceleration following value engineering, graduation at Burrell, and City of San Leandro & PG&E requirements.

Contract Summary

Budget Summary

One of the major projects identified in the Measure M language is the John Muir Middle School Athletic Fields, which will include a synthetic track similar to the one at Bancroft Middle School, as well as athletic exterior improvements throughout the District. For Bancroft Middle School, which received a new synthetic track and field in 2006, Measure M funding is providing a par course.

Spencer and Associates was retained to design and prepare all of the design and construction documents.  Plans and specifications were approved by the Division of the State Architect (DSA) and the project was subsequently bid per State of California Public Contract Code requirements.  

On April 9, 2013, the District conducted a formal sealed bid opening process, per the State of California Public Contract Code requirements, for the John Muir Middle School Athletic Fields and the Bancroft Middle School Par Course project. Seven (7) bids were received for the project.

On April 16, 2013, the Board awarded the contract to Hellas Construction, with their amount for Muir Middle School at $1,630,000.  Due to the large number of bidders and competitive pricing within the construction market the project was able to realize a substantial savings and generate an additional available contingency of $494,000.

On June 25, 2013, the Board approved Change Order No. 1, in the amount of $23,800, to the Hellas Construction Contract to furnish and install a gopher barrier and to provide temporary water to Wilson Elementary School during construction, and the recommendation by District staff, the Muir MS Athletic Department and the project team to demolish the old pool area and reuse for physical education activities. 

On August 13, 2013, the Board approved Change Order No. 2, in the amount of $316,742, to the contract with Hellas Construction, Inc., with the new scope of work to include the following:

1. Remove the existing pool enclosure walls, barbed-wire and mechanical room, and hazardous building materials
2. Remove tripping hazard by demoing the pool edge and drainage systems
3. Install new asphalt paving in the area of the old pool
4. Install new striping for additional Physical Education activities
5. Install new ball wall

On September 17, 2013, the Board approved Change Order No. 3, in the amount of $205,725, will address hidden and unforeseen conditions, as well as add $158,372 for the following basketball court renovation scope of work:

• At existing play yard area, demolish and replace all basketball standards, backboards and nets
• Demolish and replace all tetherball standards
• Seal coat and restripe all asphalt including basketball courts, tetherball, four square tic tac hop, shuffleboard and roll call numbers
• Apply Double ?Over Kote? Seal Coat to existing asphalt surface

On October 15, the Board approved Change Order No. 4, in the amount of $102,300, to address hidden and unforeseen conditions, and provide for the installation of a new irrigation system and hydro-seeding of the Muir MS baseball/softball field. 

This Change Order No. 5, in the amount of $204,379, will provide a new perimeter security fence around the synthetic turf field and track, as well as additional asphalt paving ($200,252), and address other owner requests as noted in the change order.

Budget Summary

Contract Summary

On August 21, 2013, the Board of Education approved the creation and funding of Wilson Elementary School and John Muir Middle School Modernization Projects from Measure B Savings.

On April 30, 2013, the District conducted a formal sealed bid opening process, per State of California Public Contract Code requirements, for construction site work on the Muir Middle School & Wilson Elementary School Modernization Project. Three (3) bids were received for the project. The lowest responsive, responsible bidder was WA Thomas Co. Inc. at $924,000, including allowances, for the John Muir Middle School Modernization and the Wilson Elementary School Modernization.   Of that contract amount, the original contract amount for the Muir MS site was $742,000.

This final Change Order No. 1, in the amount of $109,562, is the final change order to the WA Thomas Co. Inc. construction agreement if for the John Muir Middle School Modernization project, and the final contract sum will be $851,562. This final change order is for addressing hidden conditions, upgrading door and hardware specifications and adding scope associated with seismic and door upgrades, as follows:

Contract Summary for John Muir MS Modernization

Budget Summary

All work required of the contractor, W.A. Thomas Co., Inc. for the John Muir Middle School Modernization Projecthas been performed and is now complete. The final construction contract amount is $851,562, which includes one change order with an increase of $109,562, for seismic and door upgrades. The project was completed $315,562 under the combined construction and construction contingency budget of $1,167,075. Retention is scheduled to be released based on the time frames prescribed by the Public Contract Code.

The project was completed on August 18, 2013. The project team included SIM Architects, Eugene Sim, AIA (Architectural Design), Harris & Associates Program and Project Management (PM) and O?Connor Construction Management (CM).

On August 21, 2013, the Board of Education approved the creation and funding of Wilson Elementary School and John Muir Middle School Modernization Projects from Measure B Savings.

On April 30, 2013, the District conducted a formal sealed bid opening process, per State of California Public Contract Code requirements, for construction site work on the Muir Middle School & Wilson Elementary School Modernization Project. Three (3) bids were received for the project. The lowest responsive, responsible bidder was WA Thomas Co. Inc. at $924,000, including the allowances, for the projects at the John Muir Middle School Modernization and for the Wilson Elementary School Modernization. Of the contract amount, $182,000 was the original contract amount for Wilson ES.

This final Change Order No. 1, in the amount of $54,401, to the WA Thomas Co. Inc. construction agreement is for the Woodrow Wilson School Modernization project and increases the new contract sum to $236,401. This final change order is for addressing hidden conditions and adding new scope associated with the seismic, entry concrete and door upgrades, as follows:

Contract Summary for John Muir MS Modernization

Budget Summary

All work required of the contractor, W.A. Thomas Co., Inc. for the John Muir Middle School Modernization Projecthas been performed and is now complete. The final construction contract amount is $236,401, which includes one change order with an increase of $54,401, for seismic and door upgrades. The project was completed $66,333 under the combined construction and construction contingency budget of $302,734. Retention is scheduled to be released based on the time frames prescribed by the Public Contract Code.

The project was completed on August 18, 2013. The project team included SIM Architects, Eugene Sim, AIA (Architectural Design), Harris & Associates Program and Project Management (PM) and O?Connor Construction Management (CM).

On July 10, 2012, the Board of Education reviewed, and then on August 21, 2012, approved the Measure B Savings Projects, which included the Washington Elementary School Portable Classroom Replacement project in the budgeted amount of $2,300,000.

On December 11, 2012, the Board approved a $750,000 increase to the project budget to bring the total project budget to $3,050,000. The $750,000 increase in budget is the plan to install modular classrooms instead of portable classrooms. 
 

On December 11, 2012 the Board granted authority to staff to negotiate and enter into a piggyback agreement up to $1,500,000 with AMS.

On January 15, 2013, the Board approved agreement in the amount of $1,198,640 with American Modular Systems, Inc. for the Fabrication and Installation of a seven modular classrooms at Washington Elementary School.
 

On April 23, 2013, the District conducted a formal sealed bid opening process, per State of California Public Contract Code requirements, for construction site work on the Washington Elementary School Classrooms (7) Replacement Project. Six (6) bids were received for the project. The lowest responsive, responsible bidder was Bay Construction, Inc. at $645,000, with the construction contract approved by the Board of Education at the May 7, 2013, Board Meeting. 

On August 20, 2013, the Board approved Change Order No. 1, in the amount of $40,721, to address field conditions and add value, flexibility and functionality, including partial transporting and disposing of contaminated soil.

On September 17, 2013, the Board approved Change Order No. 2, in the amount of $24,925, to transport and dispose of remaining contaminated soil, reroute existing water under new buildings (not shown on plans), and address field conditions and/or add value, flexibility and functionality. It also included District requested overtime weekend work to allow contractor to make up for an excusable delay caused by extended abatement time.

This Change Order No. 3, in the amount of $13,672, addresses field conditions and adds value/flexibility/functionality by rerouting the existing sewer line and by replacing an existing deteriorated water line.
 

Contract Summary

Budget Summary

All work required of the contractor, Bay Construction, for the Washington Elementary School Modular Classroom Replacement Project has been performed and is now complete. The final construction contract amount is $724,318, which includes three change orders with an increase of $79,318, to the original contract amount of $645,000. The project was completed $197,839, under the combined construction and construction contingency budget of $922,157. Retention is scheduled to be released based on the time frames prescribed by the Public Contract Code.

The project was completed on August 16, 2013. The project team included AEDIS Architects, and Harris & Associates Program, Project (PM) and Construction Management (CM).

All work required of American Modular Systems, Inc. for the fabrication and installation of seven modular classrooms at Washington Elementary School for the Washington Elementary School Modular Classroom Replacement Project has been performed and is now complete. The final contract amount is $1,250,000. The project was completed on budget of $1,250,000. Retention is scheduled to be released based on the time frames prescribed by the Public Contract Code.

The project was completed on August 16, 2013. The project team included AEDIS Architects, and Harris & Associates Program & Project Management (PM) and Construction Management (CM).

On November of 2008, the District developed a pool of Inspector of Records (IORs) for use on Measure B projects through a Request for Proposal (RFP) process.  Jerome R. Zalinski was among the inspectors selected through this process. 

The Board of Education previously approved Jerome R. Zalinski to provide Division of State Architect-Inspector of Record (DSA-IOR) services for several projects during the past Measure A Program.  His comprehensive and detailed knowledge of the District and its practices will assure consistency, continuity, and integrity throughout the projects.

On June 2, 2009, the Board approved the contract for IOR services with Jerome R. Zalinski, DSA Class I, DSA #2520 for the San Leandro High School Library Expansion and Arts Education Center, as well as the Bancroft Middle School Heating and Roofing projects.  The language contained in the body of the contract was obtained from the District?s legal counsel, Ruiz & Sperow, and has been reviewed by the involved parties.

Subsequently:

• On March 2, 2010, the Board approved amendment No. 1 to include summer 2010 Measure B projects.
• On April 19, 2011, the Board approved Amendment No. 2 to include summer 2011 projects:
  • Painting and lighting at: San Leandro High, Wilson Elementary, Bancroft Middle, and Roosevelt Elementary Schools
  • Restroom renovations at: Muir Middle, Bancroft Middle, Wilson Elementary, and Roosevelt Elementary Schools
• On September 7, 2011, the Board approved Amendment No. 3 to include:
  • New portable classrooms at Lincoln High School
  • Modifications to a portable classroom for the Adult School
• On February 28, 2012, the Board approved Amendment No.4 to include:

• On February 5, 2013, the Board approved Amendment No. 5 to include:

• John Muir MS Field (M)
• Bancroft MS Par Course (M)
• Wilson ES Athletic (M)
• Seven ES Athletic (M)
• Madison ES Additional Restroom(s) (BS)
• Madison ES Modernization (BS)
• SLHS Modernization (BS)
• Muir Middle School Modernization (BS)
• Wilson ES Modernization (BS)
• Washington ES Classroom Site (BS)
• Washington ES Classroom Buildings(BS)

On April 9, 2013, the Board approved Amendment No. 6 to include:

• John Muir MS / Adult School Modular Classroom Building (BS)

On August 20, 2013, the Board approved Amendment No. 7 to include:

• Temporary Buildings at the Madison ES District Office and IMC (BS)

This Amendment No. 8, in the amount of $69,235, is for additional Inspector of Record Services and time for current Bond Measures B and M projects, as follows:

*M = Measure M

 BS = Measure B Savings

CONTRACT SUMMARY

Prior to the Board taking action, San Leandro City Manager Chris Zapata spoke highly of American Outdoor Advertising, who is being recommended by District staff to design, permit, construct and operate the double-sided outdoor digital billboard sign at the Pacific Sport Complex and Burrell field, noting that he has worked with American Outdoor in other cities and this is a great opportunity to address operational costs for the new sports facility. 

The Board approved the Joint Occupancy Lease Agreement between San Leandro Unified School District and American Outdoor Advertising at the Pacific Sports Complex and Burrell Field.

As part of our efforts to generate revenue to support the Pacific Sports Complex and Burrell Field, the San Leandro Unified School District invited the submittal of proposals from qualified parties to design, permit, construct and operate one (1) double-sided outdoor digital billboard sign on the District's property located along the I-880 highway at 2599 Teagarden Drive in San Leandro, CA. This project was posted to our District Web Site as the SLUSD Digital Billboards Project #2013-5. The deadline for submittal was May 24, 2013, at 3:00 P.M.

We received one proposal from American Outdoor Advertising.  American Outdoor has determined the necessary permitting requirements based on potential regulatory restrictions and is currently working on the necessary approvals.  American Outdoor will be responsible for all costs incurred relative to the sign from permit fees, sign fabrication and installation, utilities, insurance and ongoing maintenance.

 Education Section 17524(a) states that the Board of Education can ?enter into a contract? at this time, but that it shall not enter into a contract ?until the governing board has submitted the proposal to the State Board of Education (SBE) and the SBE has approved the proposal.   Signing of the contract is pending approval from the State Board of Education.

In response to Trustee Rosato's question regarding the procedure for disposing of equipment that has been declared surplus and/or obsolete, Superintendent McLaughlin and Associate Superintendent Chin-Bendib explained that it depends.  For example, when sites declare textbooks and equipment surplus and/or obsolete, meaning that it is no longer useable or needed, following Board approval, the items may be donated to charitable organizations, sold to any organization that agrees to use the materials for educational purposes, or disposed of by dumping (keeping in mind that it is environmentally safe to do so).

With that, the Board approved Resolution #13-58 to Declare Certain  Equipment Surplus and/or Obsolete. 

Adopt Resolution #13-58 to declare equipment surplus and/or obsolete due to the age and condition of the designated equipment.

This contract details a compensation rate of $60/hour not to exceed $6,000 for 2013-2014 funded from Bancroft Site Discretionary funds.

Approve the Contract Services Agreement between San Leandro Unified School District and Robert "Bo" Orloff for Informational Technology Services for the 2013-2014 School Year.

This contract is to renew Robert "Bo" Orloff's services as an Informational Technology and repair consultant for Bancroft Middle School. Bo has provided IT support for the last 11 years. He has supported all staff with computers, printers, technology concerns, repairs and software support. Working with the librarian to identify needs of support for teachers, Bo comes approximately three times a month to repair, install and/or maintain both IBM and Mac computers. He also provides valuable assistance in the use of software. His services assist both staff and students, making school technology accessible. 

Bancroft Middle School Site Council approved the contract.

Associate Superintendent Song Chin-Bendib explained that this item was a duplication of Information Item, 15c - Review of District Staff Recommendations for Finalizing the Scope List/Definition of Previously Approved and Funded Savings Projects with the exception of the chart that was included.  It was Associate Superintendent Song Chin-Bendib's recommendation to approve Consent Item 13z with the noted modification to include the chart. 

The Board approved Finalize the Refined Scope Determinations for Approved Measure B and Measure M Bond Projects/Budgets with the noted modification. 

The two most current bond measures approved by the San Leandro voters are Measure B (November 2006) and Measure M (November 2010). Once bond issuance proceeds are received the District is responsible for spending the funds on projects that comply with the bond measure ballot language.  Initial savings generated by the projects early in the program must be used to create and build projects that comply with the bond measure language and expended on the same timeline associated with the bond issuances.

To date, the bond program savings have been generated by a combination of factors, and they are 1) Additional funding from Federal, State and non-bond Local sources 2) Sustained flat and/or deflationary pricing in the construction market, and 3) Highly efficient management.

In order to identify projects priorities, staff utilized the SLUSD Board Approved District Wide Master Plan (1997/2003) filtering criteria:

Priority 1 ? Health, Safety and Legal

Priority 2 ? Building Shell Integrity

Priority 3 _ Infrastructure and Utilities

Priority 4 ? Classroom /Interior Renovations

Priority 5 ? Renovation/New Construction for Education Programs

Priority 6 ? Support Spaces for Educational Programs

Priority 7 ? Outdoor Spaces

Priority 8 ? Athletic Programs Support Facilities

Priority 9 ? Renovation/New Construction for Social Services

Attached is a list of Board Approved Projects and Budgets, for a total of $4,270,000, and a list of current needs and priorities requested and identified by San Leandro Unified School District staff which falls within these priority areas for a total of $4,230,000.  This list was presented and discussed at the Board and Facilities Committee on October 23, 2013.

Staff is recommending that the Board of Education approve and finalize the refined scope determinations and fund allocations for the Board Approved Bond Projects.

Approve contracts on the attached spreadsheet which are for amounts $5,000 or less for fiscal year 2013-2014.

As a result of the Bullying/Cyberbullying policy (BP 5131.8) revised on July 1, 2012, we tested the CyberBully Hotline last year at both middle schools and found it to be useful for students. It is an anonymous means for students and the community to text or email sites of any bullying/harassment that is occurring at any time on or off campus. The system provides us an opportunity to collect data and is a valuable tool for supporting students.  Therefore, we are renewing contracted services with School Reach for three more years (November 1, 2013 to November 1, 2016).

The District provides Head Start programs at three schools:  Jefferson, Madison and Broadmoor Preschool.  These programs have been offered for decades and the services were provided by the Child, Family and Community Services, Inc. (CFCS). The CFCS is leasing these facilities from the District.

The District has a signed facility agreement with CFCS for the Broadmoor Preschool but nothing for the Jefferson and Madison facilities. This agreement is to cover the Jefferson and Madison facilities.

The terms and conditions are as follows:

1. The rent shall be $1.00 per month
2. CFCS shall reimburse the District for 203 custodial days at one hour per day  and for supplies at 7.5% of site?s overall costs
3. CFCS shall reimburse the District the actual cost of utility usage of the facilities as noted on the table.

(Note: metering number/device could be changed in the future but CFCS shall pay actual usage costs, nonetheless)

4. CFCS shall pay their own security costs

The term of the agreement shall be from November 20, 2013 through October 31, 2036 unless terminated earlier by the parties.

 

Approve bond contracts on the attached spreadsheet which are for amounts $15,000 or less for fiscal year 2013-2014.

On March 25, 2011, District staff offered a Request for Qualifications (RFQ) for Professional Survey Services for Measure M projects.  Marketing efforts included calls to several firms and a posting on the District website.  The District received six (6) Statements of Qualifications (SOQs) prior to the submission deadline of April 5, 2011 at 4:00pm.  A review of the submitted SOQs was performed by Harris & Associates and District staff.  The qualification review was based in part on whether the firm contained professional staff that has a Bachelor of Science in Engineering, a Registered Professional Engineer credential, and a certified Professional Land Surveyor.  The amount of K-12 specific experience and local SLUSD K-12 experience was also considered in the selection process.  The firm selected that best met all the qualifications and experience criteria for the projects under SLUSD?s Measure M Bond program was Underwood & Rosenblum, Inc. Civil Engineers and Surveyors.

On April 19, 2011, the Board approved the contract with Underwood & Rosenblum Inc. in the amount of $33,600 for services associated with the Pacific Sports Complex & Burrell Field.

On April 19, 2011, the Board of Education approved Amendment No. 1 in the amount of $25,500, to include services associated with the San Leandro High School Sports Field Renovation Project.

On December 6, 2011, the Board of Education approved Amendment No. 2 in the amount of $6,200, to add topographic survey for the Muir Middle and Wilson Elementary Schools.

This Amendment No. 3, in the amount of $3,500, to add the San Leandro High School Track and Field ?As Built? survey, therefore adding a new total not to exceed fee amount for $62,600.

SUMMARY OF SERVICES

New non-public school placement and agency contracts for the school year 2013-2014.

No Fiscal Impact to the General Fund

Board of Education

Trustee Prola suggested not limiting recognition to just to community leaders but to any individual or group who has supported and contributed to our schools,  suggesting that the Board recognize San Leandro Unified Outstanding Leaders of the Year.

With that, the Board approved the Board of Education San Leandro Unified Outstanding Leaders of the Year as amended. 

Approve the Superintendent's recommendation to begin Board of Education Recognition of San Leandro Unified Community Leaders of the Year, honoring those community members who have supported the programs and students of the San Leandro Unified School District in many ways.  

Non Applicable

Non Applicable

At the suggestion of President Prola, the Superintendent is proposing that the Board of Education begin recognizing community members who have supported our programs and students in many ways.

Each year, each member of the Board of Education will nominate a deserving community member who lives within their Trustee Area. Recipients of this award who have shown exemplary services to San Leandro Unified in their leadership, initiative, creativity and support will be recognized and receive special commendation as "San Leandro Unified School District Community Leaders of the Year" at the end of the school year.

A sample of the Confidential Nomination Form is attached for the Board's review. 

Mike McLaughlin, Ed.D., Superintendent

The Board approved the Memorandum of Understanding between the San Leandro Unified School District and the San Leandro Sports Foundation as Collaborative Partners to ensure the Continued Operations and Sustainability of the SLUSD Pacific Sports Foundation and Burrell Field. 

In November 2010, San Leandro voters passed Measure M, a $50.1 million school facilities ?health and fitness? bond that is providing new construction modernization projects at all athletic facilities and exteriors throughout the San Leandro Unified School District, including the new San Leandro Unified School District Pacific Sports Complex and Burrell Field. The San Leandro Sports Foundation, which has raised approximately $50,000 over the past three (3) years for sports, and health and fitness programs in SLUSD, was instrumental in the passage of Measure M.

In order to ensure the continued operations and sustainability of the new Pacific Sports Complex and Burrell Field, the District has had ongoing discussions with the San Leandro Sports Foundation (SLSF) to put in place fundraising and revenue generating efforts to support the facility.  

At the October 23, 2013, Board Facilities and Technology (F&T) Committee meeting, the F&T Committee approved the draft Memorandum of Understanding between the District and the SLSF.  This Memorandum of Understanding outlines roles, responsibilities and expectations of both parties as they work towards the shared vision of Educating the Whole Student, in order to ensure ?the academic, physical, social and emotional well-being of every student.?

This Memorandum of Understanding will enable both entities to collaborate on developing Sponsorship Guidelines and future fundraising and revenue generation opportunities in order to ensure the continued operations of the SLUSD Pacific Sports Complex and Burrell Field.

The District is charged a fee from California School Boards Association for the use of GAMUT Online and Manual Maintenance.  The District currently subscribes to GAMUT Online for $2,750. With the addition of an annual fee of $3,100 for Manual Maintenance, the total combined yearly cost will be $5,850 to be paid out of the General Fund. 

Board of Education

The Board approved the proposed dates of January 21, 22, 23, 2014, for the 3-day Policy Development Workshop by the California School Boards Association to produce a policy manual for the San Leandro Unified School District.

Approve the proposed dates of January 21, 22, 23, 2014, for the 3-day Policy Development Workshop by the California School Boards Association to produce a policy manual for the San Leandro Unified School District.

Non Applicable

Non Applicable

At the October 15, 2013, regular Board meeting, the Board of Education unanimously approved the California School Boards Association (CSBA) Transition Agreement to produce a Policy Manual for the San Leandro Unified School District. Per CSBA, the best way to update our policy manual is to schedule a Policy Development Workshop (PDW). With PDW, a CSBA policy consultant will visit the District for 3 days.

In the workshop, the consultant will facilitate the review and customization of the CSBA template policies by our District's administrative team, usually the Superintendent, Cabinet, and Board representative(s). The nine sections of the policy manual overlap, so it is helpful to have the entire team there at the same time, if possible.  Having them there allows for thoughtful interaction regarding policies - if a question comes up that needs another department's input, that person is there to assist.  While it might be unrealistic to expect everyone to be there and stay the entire time, having them commit as much as they can is a good idea. 

Each person (or department) will be working on their own section. Once they finish, they may no longer be needed.  The draft policy manual generated at these meetings is then word-processed by CSBA and shipped to the District for Board consideration and adoption.  

Once the manual is complete and adopted, CSBA will provide the District a final copy of the new policy manual and the District becomes eligible to subscribe to an ongoing Manual Maintenance Service, Policy Online, which combines two services, GAMUT Online (the District's current subscription) and Manual Maintenance for an annual fee.  When you subscribed to both GAMUT Online and the Manual Maintenance, our District's policies are also posted online using our GAMUT system. 

The Superintendent is proposing January 21, 22, 23, 2014, for the 3-day Policy Development Workshop. The first day usually begins around 9:00 a.m. and typically goes to 3:00 or 4:00 p.m. It is helpful to have everyone there at the beginning for the overview/instructions.  The second and third day can begin earlier, as the consultants are not tied to a firm schedule. Lunch will be provided for the three days.

Mike McLaughlin, Ed.D., Superintendent

Miscellaneous Receipts in the amount of $12,198,024.07 have been deposited in the Treasury of Alameda County.

Miscellaneous Receipts in the amount of $12,198,924.07 have been deposited in the Treasury of Alameda County.

The Board of Education received for information and review the Investment Report for the month of August 2013.

It was noted that this item was a duplicate of the Consent Item 13z,  Finalize  the Refined Scope Determinations for Approved Measure B and measure M Bond Projects/Budgets which was modified to include a chart and was voted on earlier in the agenda. 

The two most current bond measures approved by the San Leandro voters are Measure B (November 2006) and Measure M (November 2010). Once bond issuance proceeds are received the District is responsible for spending the funds on projects that comply with the bond measure ballot language.  Initial savings generated by the projects early in the program must be used to create and build projects that comply with the bond measure language and expended on the same timeline associated with the bond issuances.

To date, the bond program savings have been generated by a combination of factors, and they are 1) Additional funding from Federal, State and non-bond Local sources 2) Sustained flat and/or deflationary pricing in the construction market, and 3) Highly efficient management.

In order to identify projects priorities, staff utilized the SLUSD Board Approved District Wide Master Plan (1997/2003) filtering criteria:

Priority 1 ? Health, Safety and Legal

Priority 2 ? Building Shell Integrity

Priority 3 _ Infrastructure and Utilities

Priority 4 ? Classroom /Interior Renovations

Priority 5 ? Renovation/New Construction for Education Programs

Priority 6 ? Support Spaces for Educational Programs

Priority 7 ? Outdoor Spaces

Priority 8 ? Athletic Programs Support Facilities

Priority 9 ? Renovation/New Construction for Social Services

Below are the current funded/approved projects that require final scope determinations:

Attached (and above) is the list of Board Approved Projects and Budgets, for a total of $4,270,000.

Also attached is a list of current needs and priorities requested and identified by District staff which falls within these priority areas for a total of $4,230,000.  This list was presented and discussed at the Board and Facilities Committee on October 23, 2013.

Staff is recommending that the Board of Education approve and finalize the refined scope determinations and fund allocations for the Board Approved Bond Projects.

The California School Boards Association Annual Conference will be held on December 5-7, 2013, in San Diego. Trustees Diana Prola, Corina L?pez and Jason Toro will join Superintendent Mike McLaughlin at this year's conference. 

Each year, the California School Boards Association (CSBA) holds an annual conference. The conference is an excellent opportunity for Trustees to attend professional development session designed to enhance skills needed for effective governance.  Topics at the conference range from Common Core to student achievement.  General session provide additional opportunities to hear renovated speakers on topics of importance to public schools.

The annual conference will be held on December 5-7, 2014, in San Diego.  Trustees Diana Prola, Corina L?pez, and Jason Toro will join Superintendent Mike McLaughlin at this years' conference.  

At the conclusion of the conference, attendees will provide a follow-up on the conference and information on the important professional development event for governance teams at a future Board meeting. 

At 10:17 p.m., it was noted that as the meeting was approaching the 10:30 p.m. adjournment time, and that the Board would be returning to Closed Session following additional suggestions and comments from the Board, the meeting was extended to 11:00 p.m., on a motion by Trustee Katz-Lacabe and seconded by Trustee Carey by a 7-0 vote.

Trustee L?pez commented that she met with Bancroft students regarding the dress code policy, noting that the students (all female) provided interesting feedback and hoped that their issues can be addressed. While Trustee L?pez is not on the Policy Committee, she would like to see student and parent input incorporated in the process.  Trustee L?pez also reported on the visit to Muir Middle School by U.S. Treasurer Rosie Rios and thanked the community and staff for their work and making it a success.  

Trustee Katz-Lacabe attended the Broadmoor community event at Roosevelt, the Pancake Breakfast at Monroe Elementary School, and the San Leandro School production of The Crucible.  He is also looking forward to the discussion of the dress code at the Policy Committee meeting tomorrow.  

Trustee James reminded the Board of the December 5 "Keep the Music Rockin performance of "Holidays with Lenny Williams."

Trustee Carey attended the opening night of San Leandro High School's production of The Crucible which he said was very well done. He was able to attend U.S. Treasurer Rosie Rios' visit.  He reminded the Board that Holidays with Lenny Williams benefits the District's music program and asked that we also support the City's Food Truck Tuesday, which offers a variety of food and it a great community function.

Trustee Toro commented on the success of the District-wide Beautification Day on October 19, stating that he helped some of the students tear down a huge fence at Muir Middle School.

Trustee Rosato commented that through the California Department of Education he has reviewed several hundred third through fifth grade Smarter Balance Consortium oral passages for the upcoming tests. Trustee Rosato asked for consensus on the following items: Updates on the parking lot safety cameras and branding of the District logo. In response, Superintendent McLaughlin said that the Facility Committee is discussion the location of security cameras and he is planning on visiting the Media classroom at the high school to discuss their ideas with regards to branding the logo. 

Trustee Prola visited the Leadership Class at San Leandro High School.  She also attended the production of The Crucible. She met with members of the African American Business Council and reported that they would like to be involved in a career faire at the high school.  She attended the Lenny Williams Music Room dedication. Trustee Prola complimented Trustee L?pez for coordinating and facilitating the U.S. Treasurer's visit at Muir Middle School.  Trusted Prola attended the Arts and Culture Town Hall meeting Saturday, November 16, reporting that those in attendance (approximately sixty people) were divided into groups and shared their ideas on how San Leandro artistic and diverse cultural life can be enhanced.

• Regular Board Meeting - December 10, 2013 - District Office
• Regular Board Meeting - December 17, 2013
• Regular Board Meeting - January 14, 2014
• Regular Board Meeting - February 4, 2014
• Regular Board Meeting - February 28, 2014 - District Office
• Regular Board Meeting - March 11, 2014
• Regular Board Meeting - March 18, 2014
• Regular Board Meeting - April 1, 2014
• Regular Board Meeting - April 22, 2014 - District Office
• Regular Board Meeting - May 6, 2013
• Regular Board Meeting - May 20, 2014
• Regular Board Meeting - June 3, 2014
• Regular Board Meeting - June 17, 2014
• Regular Board Meeting - June 24, 2014

• Regular Board Meeting - December 10, 2013 - District Office
• Regular Board Meeting - December 17, 2013
• Regular Board Meeting - January 14, 2014
• Regular Board Meeting - January 28, 2014 - District Office
• Regular Board Meeting - February 4, 2014
• Regular Board Meeting - February 25, 2014 - District Office
• Regular Board Meeting - March 11, 2014
• Regular Board Meeting - March 18, 2014
• Regular Board Meeting - April 1, 2014
• Regular Board Meeting - April 22, 2014 - District Office
• Regular Board Meeting - May 6, 2013
• Regular Board Meeting - May 20, 2014
• Regular Board Meeting - June 3, 2014
• Regular Board Meeting - June 17, 2014
• Regular Board Meeting - June 24, 2014

The Board returned to Open Session at 10:55 p.m., where no reportable action was taken.  The Board adjourned at 10:58 p.m.