The meeting was called to order at 6:00 p.m. by President James.  It was noted that all Trustees were present with the exception of Trustee Katz-Lacabe who would not be here tonight, and Trustee Rosato.

There was no public testimony on Closed Session Items. 

The Board recessed into Closed Session at 6:00 p.m.

The Board returned to Open Session at 7:00 p.m.  It was noted that Trustee Rosato arrived at 6:05 p.m.

President James led the Pledge of Allegiance to the Flag.

Prior to approving the agenda, Trustee James, asked that Action/Discussion Item 11h- 2014-2015 Bond Projects (Finish Strong Plan) be moved ahead of 11b.

With that, the Board approved the agenda for the Regular Board meeting held on 
April 1, 2014, as amended. Trustee Katz-Lacabe was absent.

Members of the audience who wish to address the Board are asked to complete the yellow card available at the entrance and submit it to the Board's Administrative Assistant. Speakers who have completed the card will be called when the item is reached on the agenda or, for non-agenda items, during the Public Testimony. Cards are to be turned in before the item is reached on the agenda. Please note that the meeting is being recorded.

State law prohibits the Board of Education from taking any action on or discussing items that are not on the posted agenda except to A) briefly respond to statements made or questions posed by the public in attendance; B) ask questions for clarification; C) provide a reference to a staff member or other resource for factual information in response to the inquiry; or D) ask a staff member to report back on the matter at the next meeting and/or put it on a future agenda. (Government Code 54954.2(a)).

There was no public testimony on non-agenda items.

Sonal Patel, Director of Teaching, Learning and Educational Equity, presented an overview of the process used and the rational and recommendations for redesigning the District's strategic intervention courses in English Language Arts and Mathematics at the middle school and high school in order to align with the new demands of the Common Core State Standards.  Currently the District serves 653 students in the Companion classes at the secondary level.  Formally known as ELA Companion and Mathematics Companion, the new courses will be renamed ELA Laboratory and Mathematics Laboratory and will serve as semester long courses that provide strategic support to students developing skills towards the Common Core State Standards with more differentiation and technology integration. The redesign of the course will also create more operational flexibility for creating more access to elective courses outside of the intervention courses to students in the upcoming academic year. The goal and imperative is to make sure that student have "real time" access to intervention in an equitable way.

The first step, in the redesign was to hold a forum inviting teachers who have taught a companion class to discuss whether or not the intervention classes were having the desired outcome.  At the forum, teachers were asked to consider the following question: "What is the impact of Companion in both the affective and cognitive (reading or math) skills on the students placed into the course?"

Whether or not the teacher had taught a companion class for one year or four, several patterns emerged from the teacher voice, including:

• What is the objective?
• Lack of multiple points for assessments
• No flexibility in entry to exist if a student did improve
• Lack of enrichment/elective wheels
• Some 6th - 8th grade students were enrolled in both a Math and English Language Arts Core class and a Math and English Language Arts Companion class, becoming a "Double-Double, thereby sacrificing an elective course, as well as the opportunity to take a core class such as history or science.

According to the findings, too often, the companion course became more of what the students were receiving in the core class.  Ms. Patel said that the companion class design was predicated on mandates and the national landscape at the time, and teachers were asked to use ancillary materials that came with the curriculum, stating that "intervention opens access and prevents tracking," adding that "students with historic and repeated underachievement also need development to executive functioning skills." The redesign should look and feel different, with small groups and the use of instructional technology, that will allow real-time assessments, allowing students more flexibility to exit out and take electives.  

The Board thanked the staff for the presentation.  Comments and questions posed and addressed by the staff included:

• Great to see the flexibility to meet the needs of students
• How do we manage exiting in/out in the semester when other classes are already in progress?
• Thanked staff for taking a good hard look at what is not working
• Is looking forward to a vibrate intervention program
• How do we evaluate ourselves in the process?
• Looks forward to moving outside of the box and into the educational light that will better meet our students' needs and also meet the needs of our professional educators as they meet the new challenges
• Appreciates the fact that we are looking at something new; however, revaluating it, to make sure that it is working

Speaking to Trustee L?pez's comments regarding evaluation and measurable results, Dr. Mucetti reiterated that the redesign of Educational Services, the collaboration across departments, and technology integration is key to the differentiated instruction and ongoing assessments students need, as well as the research and evaluation to ensure that students are benefiting; however,  "If we don't get the outcomes we want, we will go back to the redesign table."

Sonal Patel, Director of Teaching, Learning and Educational Equity, will present the rational and recommendations for redesigning our strategic intervention courses in English Language Arts and Mathematics at the middle school and high school in order to align with the new demands of the Common Core State Standards. Formally known as ELA Companion and Mathematics Companion, the new courses renamed ELA Laboratory and Mathematics Laboratory will serve as semester long courses that provide strategic support to students developing skills towards the Common Core State Standards with more differentiation and technology integration. The redesign of the course will also create more operational flexibility for creating more access to elective courses outside of the intervention courses to students in the upcoming academic year.

Trustee Rosato reported receipt of the following emails from March 18, 2014-April 1, 2014: From Robin Michel regarding "Board Meeting Highlights: March 11, 2014"; from Mary Patterson regarding "Class Vacancy"; from Robin Michel regarding "Enrollment for First 5 Summer Program Underway"; from Cristina Fuentes regarding "Washington Wildcat Press, March 19, 2014"; from Jill Synnott regarding "Thank You/SLHS Social Advocacy Class"; from Mary Patterson regarding "Postings"; from SLED regarding "Principals Utilize Technology to Communicate"; from Mary Patterson regarding "Classified Vacancy"; from Sukhi Khaira regarding ""F&T Committee Meeting, March 26, 2014"; from Adan Alonzo regarding "April 1 and April 4 JMMS Fundraiser Flyers"; from Dan Martin regarding "Stand Up for Education Fundraiser"; from Elaine Tesorero regarding "Staff Bulletin March 24-March 28, 2014"; from Mary Patterson regarding "Staff Nominations for 14-15 Employees of the Year," and "Classified Posting"; from Carol Alvarez regarding "James Madison Parent Newsletter"; from Robin Michel regarding "Board Meeting Highlights: March 18, 2014"; from Mary Patterson regarding Admin Vacancy Posting"; from Cristina Fuentes regarding "Washington Wildcat Press, March 26, 2014"; from Donna McBride regarding "Dolphin News"; from Mary Patterson regarding "Classified Postings"; from Sheila Jordan regarding "Attend the ACSBA LCAP Workshop and Candidate Meet and Greet April 17, 6 p.m. - 8 p.m."; from Veronica Sanchez regarding "Garfield Newsletter for March 28"; from Keep Music Rockin' Foundation regarding "Lenny Williams Golf Classic"; from Elaine Tesorero regarding "Staff Bulletin March 31, 2014-April 4, 2014"; from Mary Patterson regarding "Classified Vacancy";  and from "Jerry White regarding "AEC Availability for Bancroft Musical Theatre."

Student Board member Ellie Erickson updated the Board on activities at the San Leandro High School campus and the Fred T. Korematsu campus.  Highlights included:

• March 14 was "Pi Day," a sophomore class fundraiser, where students had the chance to "pie a teacher" in front of the pirate in the quad during lunch. Participants received a pie, with the tin size depending on how many numbers of pi they could recite.
• The closing ceremonies for the San Leandro High School Olympics was amazing.
• The Student Recognition Assembly was last Thursday, March 20 and was very successful. Students were recognized for their grades, participating in school clubs and volunteer service.
• The Talent Show on March 22 raised $1,600.
• The Spring Festival will be April 26. 

On a somber note, Ms. Erickson recognized high school senior Anthony Villaflor, who passed away yesterday, saying that he was a member of the football team and a phenomenal wrestler, commenting that while this was only his first year at San Leandro High, he made an impact on the school.

There were no Union Representative Reports.

Superintendent McLaughlin provided the following report:

• Loss of San Leandro High School Student
  Echoing Student Board member Ellie Erickson's comments on the loss of Anthony Villaflor, Dr. McLaughlin spoke about how difficult it is, not only for the District, but to the community, as well, to lose a student.  He thanked San Leandro High School Assistant Principals Guilllermo Morales and Elisa Alvarez and staff for supporting the students and family during this difficult time.  He will keep the Board and staff informed about the family's funeral arrangements. 
  
  
• Quality School Construction Bonds (QSCB) Program
  The QSCB Program application, which would provide an interest free loan to support the district's technology expansion and enhancement, has passed the first step, (approval by the state), and is now in the hands of our Bond Counsel. If everything goes as planned, the District could expect funding by May 15, which will provide the base for our technology infrastructure and is key to our future success for technology. He thanked Associate Superintendent Song Chin-Bendib, the facilities team, and Bond Counsel for all of their work on the application.
  
  
• The East Bay I-80/880 Corridor Career Pathways Consortium's Grant
  The application for the Career Pathways Trust grant, which would help support career technical education at eleven school districts and three community colleges in the east bay, including San Leandro Unified and its partner, Eden Area ROP, has been submitted to the state.  He thanked Assistant Superintendent Dr. Rosanna Mucetti, San Leandro High School Assistant Principal Elisa Alvarez, and Gear-Up Coordinator Juliza Eagles for developing the plan for San Leandro Unified. He said that the District would receive approximately $514,431, over the period of the grant, and Eden Area ROP would receive approximately $295,000. Assistant Superintendent Mucetti said that districts should receive grant notifications around the last week of April.
  
  
• Professional Development Day #3
  The Superintendent mentioned getting to participate in the March 31 Professional Development Day. At his invitation, Assistant Superintendent Dr. Rosanna Mucetti provided a brief overview of the day, commenting that it was a day of professional learning for the San Leandro Teachers' Association (SLTA) and California School Employees' Association (CSEA).  The general session began at the Arts Education Center at San Leandro High School (SLHS). Through the efforts of the SLHS Black Student Union, a six-year girl opened the session with a very powerful speech, and a SLHS senior closed the session with some poetry. Teachers then attended breakout sessions at the Fred T. Korematsu Campus, that included how to use Google Docs, job-course alike time to collaborate around Common Core State Standards, a focus on 21st Century computer technology skills, and opportunities to dialogue with their colleagues.  
  
  CSEA employees spent a full day at a workshop on the new online enrollment system. Dr Mucetti then wrapped up the day, meeting with her staff around their professional needs and what the District Office can do to create efficiency in their workflow at the site. 
  
  
• Update on the San Leandro High School Principal Search
  HYA consultants have identified thirteen qualified applicants from which they will recommend six candidates. Next Wednesday, Assistant Superintendents Thompson and Mucetti and the Superintendent will be meeting with HYA to discuss the details of the interview process (committees, composition, questions, etc.).

Trustee Prola reported that the Facilities & Technology Committee met on March 26, 2014, and discussed several addendums, amendments, and notices of completions that are on the agenda tonight for Board consideration.  The committee also reviewed the 2014/2015 Bond Projects "Finish Strong" Plan, which contains the schedule of all Measure B and Measure M Bond funded and Board approved projects.

Trustee Lopez also added that the committee heard a presentation on the School Based Health Care Center from Alameda County. 

Trustee Carey reported that the Curriculum Committee met on March 26 and discussed Advanced Placement Course Descriptions for AP French and AP Government and Politics, and Redesigning Secondary Intervention Companion Courses (ELA Laboratory and Mathematics Laboratory). The committee received an updated on the secondary Mathematical Pathways for Common Core, and CCSS aligned English Language Art Curriculum and Mathematics Curriculum Guide.

Trustee Carey reported that the Policy Committee met on March 26, and had an update on the CSBA Board Policy Review. It was noted that the committee will be reviewing the policy revisions on a global level in the upcoming policy subcommittee meetings and will be bring the new policies for adoption in May or June; any key policies that need updating or require particular attention will be brought to the committee and the Board in advance of the large-scale policy adoption.  The committee discussed an Early Entrance Policy for Transitional Kindergarten and Kindergarten, which is being brought forward for Board consideration tonight.  On behalf of the both committees, Trustee Carey thanked Assistant Superintendent Dr. Muscetti and Sonal Patel, Director of Teaching, Learning, Educational Equity for all of their work.

The following items were pulled from the Consent Calendar:

• 10g - "Resolution #14-14 to Declare Certain Equipment Surplus and/or Obsolete (Prola)
• 10m - Out-of-State Field Trip for San Leandro High School DECA Students to Atlanta, Georgia from May 20-7, 2014 (Prola)
• 10n - Contracted Services with WestEd for Developing Assessments Addressed in the District Common Core ELA Units (Prola)

With those exceptions, the Board approved the Consent Calendar as amended. Trustee Katz-Lacabe was absent.

San Leandro Unified receives many core services from Alameda County Office of Education (ACOE).  These services include, but are not limited to, internet access, financial software, spam filtering, content filtering, firewall services and network monitoring. 

ACOE is also an E-rate eligible Internet Service Provider (ISP). The E-rate program provides discounts to assist schools and libraries to obtain affordable telecommunications and Internet access. It is funded through a Universal Service fee charged to companies that provide telecommunications services.  As a result, due to our Free-and-Reduced Lunch student population, our District is only responsible for paying just 30% of our total internet service rates when using an E-rate eligible ISP.

Although we pay ACOE for our internet access, AT&T provides the conduit, or the physical connection (using fiber cable), from the District Office to ACOE for us to access the internet and the aforementioned ACOE services.

This contract is to maintain our current connection and increase our internet bandwidth from 500Mbps to a 1Gbps connection.  It is a 3 year contract and will provide us enough time to plan out and implement any service changes we may want to make in the future.

Schoolwires is a leading website hosting and design company that is geared towards educational institutions.  Their primary focus is to provide schools and school districts with tools to enable those without website authoring experience to create and maintain webpages that would foster accurate communication and positive interaction with our stakeholders.   

Schoolwires? service allows a user to update and create a webpage through a Microsoft Word like interface.  No previous website development or programming experience is required of the user.  In addition, they provide survey functionality, online form creation, mass email and email alerts of specific page updates, calendaring, intranet and user role security. 

The Schoolwires has hosted San Leandro Unified School District?s website for the last four years.  In the interest of fostering greater communication with our stakeholders and community, we are proposing to expand the Schoolwire service to all schools within the District.  As a result, all schools in the District would have a uniform and consistent online presence in terms of aesthetics and navigation.  The characteristic of each school will be preserved such that the website of each school would display their own school colors, mascots and logos.

With the adoption of the Schoolwires? service across the District, the responsibility of maintaining and updating of each school site would be left to the schools.  Using Schoolwires? technology to alleviate the hassles of website design, each Principal could assign the responsibility of maintaining the school website to anyone or to a team of staff members thus allowing the task to be decentralized.

San Leandro High School and Bancroft Middle School are already using the services of Schoolwires.  Other districts such as Santa Ana Unified, San Marcos Unified, Redwood City School District, Whittier Union High School District, Oakland Unified and Carmel Unified are all existing clients of Schoolwires.  Fremont Unified, also a client, just received an award for the fourth best K-12 Website in the country as awarded by Wanttoteach.com.  Currently Schoolwires has a 99.47% customer satisfaction rating.

The proposed contract for Schoolwires will be $44,710 for the initial year.  One-time setup charges equate to $24,910 ($16,890 for setup and $8,020 for training) of the total contract.  This also includes all support, web hosting and licensing fees.  After the first year, we will be applying for E-rate to discount the hosting portion which would reduce the annual cost of the total contract to approximately $7,128 for every year thereafter to cover all twelve school sites.

The Alameda County Office of Education (ACOE) receives their internet access from the K12 High Speed Network (K12HSN).  K12HSN is a state program funded by the California Department of Education.  K12HSN provides all K-12 County Offices of Education in California with internet access and enables each county office of education to become an internet service provider (ISP) for the Districts they serve.

Since all entities are state funded, ACOE is able to provide their Districts with internet access at greatly reduced cost as compared to private ISP?s such as AT&T or Comcast.  Thus, our District has historically utilized ACOE as the internet service provider.

Along with internet service, ACOE has contracted with Palo Alto Networks to provide group rates for content filtering and firewall service to school districts within Alameda County.  Therefore, it is more cost effective for our District to utilize those services through ACOE rather than procuring those services ourselves. 

This renewal contract with ACOE will increase our current bandwidth to the internet from 500Mbps to 1Gbps.

Trustee Prola raised concern on the number of electronic devices being discarded due to  "not cost effective to have repaired."  She felt that these items could be donated to students, families or worthy organizations who are in need of computers.

Staff explained that with technology changing at such a rapid pace, repairing these computers would not be worth it as they don't work and they were purchased in 2002, which is way beyond the depreciation value.

With that, the Board adopted Resolution #14-14 to Declare Certain Equipment Surplus/and or Obsolete.  Trustee Katz-Lacabe was absent.

Approve bond contracts on the attached spreadsheet which are for amounts $15,000 or less for fiscal year 2013-2014.

One of the major marquee projects identified in the Measure M language is the San Leandro High School Swim Center and Fields project.  The District retained WLC Architects, Inc. to design and prepare all the design and construction documents.  Plans and specifications were approved by the Division of the State Architect (DSA) on May 18, 2012.  

On July 10, 2012, the District received seven (7) bids through the formal sealed bid opening process, per State of California Public Contract Code requirements, for the San Leandro High School Swim Center and Fields project. 

On July 17, 2012, the Board of Education created the Measure B SLHS Grading & Drainage project and approved the construction contract with F&H Construction, Inc. in the amount of $10,186,000.

On November 6, 2012, the Board of Education approved Change Order No. 1 for the removal and disposal of asbestos containing pipes from various areas of the existing athletic fields at the high school to an approved landfill.

On January 15, 2013, the Board of Education approved Change Order No. 2, in the amount of $20,249, to address field conditions and to improve safety,   increase value, flexibility and/or functionality.

On January 29, 2013, the Board of Education approved Change Order No. 3, in the amount of $55,456, is to address field conditions by furnishing and installing lime soil treatment application to stabilize the soil and to mitigate weather delays and to allow for continued construction through wet weather; to furnish and install a handicap lift in anticipation of new code requirements currently being phased in; and to performing additional exploratory excavation to expose and hand dig around unknown underground utility conditions.

On February 26, 2013, the Board of Education approved Change Order No. 4, in the amount of $4,445, which included a reductive amount of <$1,373> for cost savings and addresses owner requested items to provide added value.

On April 16, 2013, the Board of Education approved Change Order #5, in the amount of $95,945, included additional work to address field conditions, including the removal, transport and proper disposal of pesticide contaminated soils; and addressing the recommendations of the geotechnical engineer.

On June 20, 2013, the Board of Education approved Change Order No. 6, in the amount of $100,149, which included additional work to address field conditions and to improve/add discretionary owner changes to improve/add features and ease maintenance at the new facility such as a new quick connect irrigation system to be able to hose down the artificial turf field, a new 33? high flagpole and the new infrastructure to be able to support adding the pole vaulting event to the high school track and field program.  Additionally, the Alameda County Health Department requested a non-discretionary change to add water fountains on the pool deck. 

On November 19, 2013, the Board of Education approved Change Order No. 7, in the amount of $66,107, to address field conditions and to install an additional concrete slab and drainage to the western end of the pool deck for added value and functionality, soil sampling, providing and installing a gas meter to monitor user group usage, and requests by the fire marshal and structural inspector.

On January 14, 2014, the Board of Education approved Change Order No. 8, in the amount of $39,993, to address field conditions and included furnishing and installing a master flow sensor for wash down at the artificial field, additional fence at the additional deck surface, and revision to DSA required structural connections at score board and approved structural steel connection.

On February 4, 2014, the Board of Education approved Change Order No. 9, in the amount of $18,875, to address field conditions and included installing new domestic water service to the weight room and mat room portables, verifying surveying work, and providing additional soil treatment to increase compaction at the football field, as required by the soils engineer, and other items. 

This Change Order No. 10, in the amount of $78,727, is to address field conditions, including excess site soil remediation, rock removal, and re-grading and turf maturation; and grading and paving for drainage and ADA compliance at the mechanical room. It also included increasing to stainless steel at twelve drinking fountain guards.

Contract Summary

Budget Summary

All work required of the contractor, F & H Construction, for the San Leandro High School Swim Center and Fields Project has been performed and is now complete.  Retention is scheduled to be released based on the time frames prescribed by the Public Contract Code.

The project was completed on February 28, 2014.  The project team included WLC Architects, Inc. (Architectural Design) and Harris & Associates (CM).

Trustee Prola raised concern regarding adult chaperones on out-of-state field trips with students and funding available for students unable to pay for the trip.

There was a brief discussion regarding revisiting the policy with regards to the adults accompanying the students, the students not being well-chaperoned, and funding for students who are unable to pay.  During the discussion, Superintendent McLaughlin mentioned that if staff had been given a "heads up" before the meeting, the questions and concerns could have been addressed more thoroughly and knowledgeably.  Dr. McLaughlin pointed out that there seems to be some confusion on differentiating between what items belong on the Consent Calendar and those that should be placed on the Action/Discussion calendar.  He explained that when an item is placed on the Consent Calendar, staff is assuming that the items are routine and pre-approved, requiring no further explanations or information, etc.  He is planning to discuss this issue with the Board and staff further.

Following the discussion, it was noted that the field trip policy is currently under review by the California School Boards Association.

The Board then approved the Out-Of-State Field Trip for San Leandro High School DECA Students to Atlanta, Georgia from May 2-7, 2014.

Responding to Trustee Prola's question regarding the reason the District was spending $36,000 for consultants to develop Common Core assessments when she thought that the assessments were coming from the CDE, Assistant Superintendent Mucetti explained that while the state has provided the District with the the Smarter Balance Assessment Consortium, (SBAC) which is being piloted, and is also working on interim assessments, one of the pieces not yet carved out by the state is the formative on-going assessments.  The District is seeking the consulting services of WestEd (who helped the District with the curriculum guides) to facilitate training sessions for developing District assessments to evaluate student proficiency with the skills and knowledge addressed in the District Common Core ELA units.   

Following the explanation, the Board approved the Contracted Services with WestEd for Developing Assessments Addressed in the District Common Core ELA Units.  Trustee Katz-Labcabe was absent. 

The Board approved the Declaration of Need for Fully Qualified Educators.  Trustee Katz-Lacabe was absent.

Adopt the Declaration of Need for Fully Qualified Educators

The Board approved the 2014/2015 Bond Projects (Finish Strong Plan). Trustee Katz-Lacabe was absent.

On March 26, 2014, the Facilities and Technology Committee reviewed the 2014/2015 Bond Projects ?Finish Strong? Plan, which contains the schedule of all Measure B and Measure M Bond funded and Board approved projects. Some projects are design/build (solar projects at San Leandro High School and Bancroft Middle School (M) - scheduled completion date of August 2014), some are design/bid/build (Garfield and Madison Elementary School modernization (B) ? scheduled completion date of August 2014), and the remaining Board approved projects will be delivered under the Lease-Leaseback procurement method.  The lease-leaseback projects include seismic upgrades at multiple sites, SLHS tennis courts and open space project; and others (please see the attached plan for more details).
 

The 2014 Lease-Leaseback Schedule is (attached), with May 20, 2014, as the target date for Board approval on all contracts.

The Board approved Amendment No. 2 to the Kitchell CEM Construction Management (CM) Professional Services Contract for Modernization Projects to Include Summer 2014 Bancroft Middle School, Roosevelt Elementary School, Monroe Elementary School, McKinley Elementary School, and Washington Elementary School.  Trustee Katz-Lacabe was absent. 

The Board of Education previously approved Kitchell CM through a Request for Qualifications (RFQ) process, to be placed in a Construction Management Pool for use on selected projects as identified through the local Measure B Bond.  Kitchell CM was selected to provide CM services for Measure B work to be performed at Bancroft Middle, McKinley, Roosevelt, and Washington Elementary Schools.

On March 15, 2011, the Board approved the contract for CM services with Kitchell CM for the Bancroft Middle School and Roosevelt Elementary School restroom renovations and the classroom paint and light projects in the amount of $160,000.

On December 6, 2011, the Board approved Amendment No.1, in the amount of $107,380, for construction management services for the summer 2012 classroom painting and lighting projects at McKinley and Washington Elementary Schools.

This Amendment No. 2, in the amount of $168,700, is for construction management services for the summer 2014 projects, specifically Bancroft Middle School, Roosevelt Elementary School, McKinley Elementary School, Monroe Elementary School, and Washington Elementary School Modernization.

Contract Summary

Construction management services are paid by Measure B Bond Funds.

The Board approved Amendment No. 4 to the O'Connor Construction Management (M) Professional Services Contract for Modernization Projects to Include Summer 2014 Muir Middle School Exterior Site Work and Wilson Elementary School Irrigation and Field.  Trustee Katz-Lacabe was absent. 

.

Facilities and Technology Committee: March 26, 2014

N/A

The Board of Education previously approved O?Connor CM through a Request for Qualifications (RFQ) process, to be placed in a Construction Management Pool for use on selected projects as identified through the local Measure B Bond.  O?Connor CM was selected to provide CM services for Measure B work to be performed at John Muir Middle, Wilson, Garfield, and Monroe Elementary Schools.

On March 15, 2011, the Board approved the contract for CM services with O?Connor CM for the Muir Middle School and Wilson Elementary School Restroom Renovation projects, and the Paint and Light projects at Wilson Elementary School in the amount of $180,000.

Subsequently, the Board approved:

• Amendment No.1 on November 15, 2011, in the amount of $14,320, to provide CM services for the Wilson Kitchen Renovations and Muir MS Main Sewer Line Replacement.
• Amendment No.2 on December 6, 2011, in the amount of $188,000, provides for CM Services for the summer 2012 classroom painting and lighting at Muir Middle, Garfield Elementary, and Monroe Elementary Schools.
• Amendment No.3 on February 5, 2013, in the amount of $139,91, to provide CM services for the Summer 2013 Restroom Renovations at Wilson Elementary and John Muir Middle Schools, and Painting and Lighting at Wilson Elementary School

This Amendment No. 4, in the amount of $125,111, to add summer 2014 projects, specifically Muir Middle School Exterior Site Work and Wilson Elementary School Irrigation and Field.

Contract Summary

The Board approved Amendment No. 12 to the Harris & Associates Contract for Additional Program, Project and Construction Management Services on 2014 Bond Projects.  Trustee Katz-Lacabe was absent.

The Board of Education previously approved Harris & Associates (H&A), through a Request for Qualifications (RFQ) process, to provide Program, Project and Construction Management on selected projects as identified through the local Measure B Bond. The original Master Agreement was entered into on November 8, 2006, between Harris & Associates and San Leandro Unified School District to provide Program and Project Management Consulting Services for the Measure B Bond Program.

Subsequently:

• On April 18, 2007, the Board approved amendment No.1 which defined the scope of services for the specific projects within the original Measure B program.
• On May 4, 2010, the Board approved amendments No.2 through No.6 in response to expansion of the Career Technical Education due to the receipt of $8 million in State grants.
• On October 18, 2011, the Board approved amendment No.7 to include four new projects created from Measure B savings.
• On February 28, 2012, the Board approved amendment No.8 to include three (3) new projects created from Measure B savings.
• On November 13, 2012, the Board approved amendment No. 9 to include two (2) new construction projects and twenty (20) renovation and upgrade projects created from Measure B savings.
• On April 9, 2013, the Board approved amendment No.10 to provide full Program Management, and Partial Project & Construction Management Contract Services with Harris & Associates, Inc. for the Phase II Measure B Savings Projects.   
• On September 17, 2013, the Board approved amendment No.11 to the Harris & Associates contract adds Program, Project and Construction Management Consulting Services for the Measure B Bond Program for the Madison Elementary School, District Office and Instructional Materials Center Move Management and Fire Recovery.

Amendment Summary

This Amendment No.12 will now have Harris & Associates provide Program, Project and Construction Management  (PG/PM/CM) consulting Services for the following Measure B Bond Program for the newly created 2014 projects denoted below:

• San Leandro HS ? Open Space project ? New Scopes (PG/PM/CM)

• San Leandro HS ? Tennis Courts ? New Project (PG/PM/CM)                                          
• San Leandro HS ? Exterior Improvements project ? New Project (PG/PM/CM)                
• Bancroft MS ? HVAC Ductwork access ? New scope (PG/PM)                                       
• Muir MS ? New Exterior Improvements ? New Project (PG/PM)                                      
• District-wide ? Seismic (Daycares & Warehouse) New project (PG/PM/CM)                   
• District-wide ? Columbine locks ? New Project (PG)                                                       
• District-wide ? IT Wireless ? New Project (PG)                                                                
• District-wide ? M&O list  - New Project (PG)                                                                   
• District-wide ? IT/Elect Ph. I ? New Project (PG)
• District-wide - Health & wellness center ? New scopes (PG)
• Garfield ES Modernization ? exterior doors ? Added Scope (CM)                                   
• Jefferson ES ? New ACHD kitchen upgrades, elect panel, gates (PG/PM/CM)                 
• Madison ES District Office ? New Parking lot repairs (PM/CM)                                       
• Madison ES ? SDC restrooms ? New phase (PG/PM/CM)                                                
• McKinley ES ? DSA Accessible Path of Travel ? New (PG/PM)                                      
• Monroe ES Modernization ? Added scope (PG/PM)                                                          
• Washington ES ? DSA Accessible Path of Travel ? (PG/PM)                                           
• Wilson ES  ? Priority irrigation & grass repairs (PM)                                                        

Contract Summary

As part of the both the Measure B and Measure M implementation processes, the District conducted two (2) thorough and extensive SOQ/RFQ/RFP qualifications based selection processes to search for Program Management (PM) and Project & Construction Management (CM) firms. Harris & Associates was selected to manage the District bond programs.

Harris & Associates has provided skilled technical and professional services on the management of the District?s bond programs.

Below is a historical summary of the contract costs with Harris & Associates for Measure B, Measure M and Measure B, Program, Project and Construction Management services.

The industry standard for program, project and project management is about 6% to 10%.

The $41 million in projects not in the original scope of Measure B or Measure M ballot language and original project lists were made possible from savings resulting from Measure B projects completed under budget and on time; grants received from the State; redevelopment matching funds for the Fred T. Korematsu gymnasium, federal funds and miscellaneous donations to the bond program.  Harris has assisted the District and its funding consultant in targeting, applying for and successfully receiving State School Facilities Program (SFP) funds for New Construction, Modernization, Overcrowding Relief Grants (ORG), Career Technical Education Facilities Program (CTEFP) grants.  Harris & Associates also performs the required expenditure reporting to OPSC for all grants and State funding received and carries the project through the DSA Certification process.

The Board approved Amendment No. 1 to the Landscape Architectural Services Agreement with Keller Mitchell & Co. for the Woodrow Wilson Elementary School Field Improvement to Add Site Work at John Muir Middle School.  Trustee Katz-Lacabe was absent. 

In November 2006, San Leandro voters passed Measure B, a $109 million school facilities bond to address aging and deteriorating health and safety issues through modernization and new construction throughout the District. By leveraging state matching funds, seeking out grants, and building strong partnerships, as well as a positive bid climate and the careful management of resources resulting in Measure B savings, the District has greatly enhanced the original scope of work and continues to identify new projects to fund through Measure B.

In November 2010, San Leandro voters passed Measure M, a $50.1  million school facilities bond that is addressing aging and deteriorating health and safety issues through modernization and new construction throughout the District, including the renovation of a new track and field at John Muir Middle School and the athletic exteriors at all elementary Schools, including Woodrow Wilson Elementary School.

On December 6, 2011, the Board of Education approved the Architectural Services Agreement with SIM Architects, in the amount of $84,000 for athletic oriented site improvements at Wilson Elementary School; and the Architectural Services Agreement with Spencer Associates, Inc., in the amount of $235,000, to cover athletic oriented site improvements at John Muir and Bancroft Middle Schools, all funded through Measure M.

At the November 19, 2013, Board Meeting, the Board of Education reprioritized savings projects and directed staff to make a recommendation for additional field improvements at Woodrow Wilson Elementary School.

At the January 14, 2014, Board meeting, the Board of Education approved the architectural agreement with Keller Mitchell & Co., landscape architects for John Muir Middle School, in the amount of $23,000, for design services covering the baseball field, infield, associated wing fencing along the first and third base lines, irrigation and lawn planting.  The design fee of $23,000 represents 10% of the $230,000 cost of construction.

This Amendment No. 1, in the fixed amount of $60,000, is for additional architectural services requested for the Muir Middle School and Wilson Elementary School to redesign the existing three parking lots to improve safety and traffic flow (auto and pedestrian); design improvements to the Muir Middle School back field where construction trailers were located; and to add softball dugouts.  The new Lump Sum Fixed Fee will be in the amount of $83,000.

The Board approved Amendment No. 9 to the Jeffery E. Wong Architectural Design Services Contract for the Voluntary Seismic Upgrade Projects in 2014.  Trustee Katz-Lacabe was absent.

The Board of Education previously approved Jeffery E. Wong Architects to provide architectural design services for the John Muir Middle School Renovation and Upgrade Project on April 1, 2008.  The scope of the original contract includes restroom renovations, interior classroom light fixture replacements, interior classroom painting, roofing replacement, and heating upgrades.

Subsequently the Board approved:

• Amendment No. 1 in the amount of $34,100 on December 1, 2009
• Amendment No. 2 in the amount of $5,720 on January 26, 2010
• Amendment No. 3 in the amount of $1,650 on May 18, 2010
• Amendment No. 4 in the amount of $50,520 on June 21, 2011
• Amendment No. 5 in the amount of $20,000 on November 1, 2011
• Amendment No.6 in the amount of $5,500 on April 3, 2012
• Amendment No. 7 in the amount of $48,000  on April 9, 2013
• Amendment No. 8 in the amount of $6,300 on August 13, 2013

This Amendment No. 9, in the amount of $107,000, is to provide Voluntary Seismic Upgrade design and construction administration services for Madison Elementary School, the IMC Building, the District Maintenance and Operations Building, The Admin/Shop Building and Warehouse Building, and the San Leandro Adult School Administration Building on Bancroft Avenue.

Contract Summary

At the request of Trustee Rosato, Director of Teaching, Learning, Educational Equity Sonal Patel explained that the revisions to the Policy came about after two families asked if the District would consider enrolling their children early, if they were ready, to Transitional Kindergarten and Kindergarten before the prescribed state regulation. While the District understands that students whose birth dates closely miss the cutoff dates of school attendance may have educational needs and demonstrate capabilities that warrant early admission, the District did not have a policy or procedure in place that allowed for this. Staff then researched other District's in the state, who have such a policy in place, and as a result, is recommending that Board consider the revisions to Board Policy 5111, Admissions, whereby, if approved, the District can consider students whose birth dates are within 8 weeks of the state cutoff dates if the potential student meets the determined criteria through the prescribed readiness assessment. 

Dr. Mucetti also acknowledged Dr. McLaughlin for his strategic thinking and vision by bringing this request to their attention. 

The Board then approved the Revisions to Board Policy 5111, Admissions.  Trustee Katz-Lacabe was absent. 

The Board approved the Contracted Services with Fusion Academy and San Leandro Unified Special Services for March 24, 2014-June 30, 2014. 

Trustee Prola explained that she had spoken to Dr. Mucetti, and Sonal Patel regarding her concern about the course description forms being inconsistent and incomplete. For this reason, Trustee Prola said that she would be abstaining from the vote for this item, as well as 11k-AP Government and Politics Course at the High School that follows.

Dr. Mucetti appreciated Trustee Prola's concern and explained that the Policy Committee discussed that the process was incomplete and not very systematized around expectation, adding that the committee will be revisiting the process, beginning with what the expectation will be from teachers who want to make course changes or adopt new courses, down to the actual form itself, saying that as we revamp the forms, a uniform expectation will be set around the work.

The Board then approved the AP French: Advanced Placement Course at High School. Trustee Katz-Lacabe absent. 

The Board approved the Advanced Placement Course at the High School: AP Government and Politics.  Trustee Katz-Lacabe was absent. 

Prior to the vote, Trustee Prola noted the importance of spelling the course title correctly before submitting a course description, noting that "Laboratory" had been misspelled.

With that, the Board approved the Strategic Intervention Course: Literacy Laboratory. Trustee Katz-Lacabe was absent.

The Board approved the Strategic Intervention Course: Mathematics Laboratory.

The Board approved the recommendation from the Director of Student Services for the Stipulated Expulsion order for Student E17-13/14.  Trustee Katz-Lacabe absent. 

Approve the recommendation from the Director of Student Services for the Stipulated Expulsion order for student E17-13/14.

The Board received for information the Bond Program Master Schedule for 2014/2015. 
Trustee Katz-Lacabe was absent.

The Board of Education previously approved:

• The Measure B Bond Program Master Schedule on July 11, 2007
• The Measure M Bond Program Master Schedule on September 20, 2011
• The (combined Measure B and M) Bond Program Master Schedule on February 28, 2012
• The Bond Program Master Schedule on August 21, 2012

Staff has continued to refine the comprehensive Master Schedule for both Bond Measure B and Bond Measure M projects, combining: 1) the last year of the Measure B program, 2) the Measure M program, and 3) the Measure B Savings projects.  Based upon this schedule update, construction on all projects would be completed in December 2014. Contract, Division of the State Architect (DSA), and Office of Public School Construction (OPSC) closeout activities are expected to be complete by mid-2015.

There were no additional consensus items.

Trustee L?pez had the opportunity to visit a geometry class at the high school recently , commenting that geometry was one of her favorite topics in high school.  During her visit, she participated in a classroom assignment and was surprised on how well she did!  She also attended the Kaiser Medical Center ribbon cutting ceremony and enjoyed networking with a number of members of the community including the Alameda County Fire Department Code Compliance Officer who spoke highly of our District Maintenance Manager Greg Dyer; the REACH Ashland Youth Center extended an invitation to the Board to visit & tour their facility, noting that while they are located in the unincorporated part of San Leandro, they serve a number of our students; and she also spoke with the City of San Leandro grant writer, where she learned that City has acquired a grant for gang suppression for the community. Trustee L?pez hoped that the District would consider collaboratively working with the City to leverage funds that may be available to integrate within our school district.

Trustee Carey attended the Kaiser ribbon cutting and toured the facility, describing it as a remarkable place, a tranquil environment, with lots of local artwork displayed. The Medical Center will be opening on Monday, April 7, adding that another ribbon cutting for the opening of the hospital on June 3 is being planned.  Trustee Carey is looking forward to the Lincoln Open House, 6 p.m. this Thursday, April 3, and First Friday at Drakes benefiting John Muir Middle School. He also wished "all the science fiction geeks out there" a "Happy First Contact Day" this Saturday, April 5.

Trustee Toro commented on all the great things happening in the District and acknowledged the Superintendent, his Cabinet, and staff for all of their hard work. He was excited about attending both the Latino Achievement Nights.  He concluded his remarks on a personal note with regards to how much he dislikes the term "gang suppression," saying that "there are other ways of expressing that term."

Trustee Prola attended the Taste of Jazz at the high school, commenting that the program was very good.  She attended the San Leandro Teachers' Association fundraiser at the Englander, expressing "how the energy filled the room."   She mentioned that high school art will be on display at the Taste of San Leandro on April 24, 2014, which is hosted by the San Leandro Chamber of Commerce.  Trustee Prola reiterated her request to consider restoring elementary librarians and clerks.  

Trustee Rosato attended the Latino Achievement Nights and the State of City address.  He attended the March 28-30, CTA State Council of Education Conference, reporting he was very impressed with a collaborative labor practice that demonstrated a positive experience during the awards ceremony, where members of classified, certificated and administrative staff honored each other.  He commented how honored he feels to be involved with the student needs-centered curriculum and intervention design. 

Trustee James also attended the State of the City address and the Kaiser Permanente Medical Offices Opening ceremony, commenting that "we are on the move in this community, it's a fantastic time to be involved," and sharing a quote from Kaiser, "This is a return to San Leandro." He also attend the SLTA Stand fundraising event at the Englander.  He was fortunate to attend the professional development day at the AEC on March 31, where a 6-year old's recitation of a poem about Martin Luther King's "I Have a Dream" speech, "lit up the room" and a high school senior's poem was amazing. 

• Regular Board Meeting - April 22, 2014 - District Office
• Regular Board Meeting - May 6, 2013
• Regular Board Meeting - May 20, 2014
• Regular Board Meeting - June 3, 2014
• Regular Board Meeting - June 17, 2014
• Special Board Meeting - June 24, 2014 - District Office

• Regular Board Meeting - April 22, 2014 - District Office
• Regular Board Meeting - May 6, 2013
• Regular Board Meeting - May 20, 2014
• Regular Board Meeting - June 3, 2014
• Regular Board Meeting - June 17, 2014
• Special Board Meeting - June 24, 2014 - District Office

The meeting was adjourned at 8:16 p.m. Trustee Katz-Lacabe was absent.