President James called the meeting to order at 6:00 p.m.  It was noted that all Board members were present with the exception of Trustees Katz-Lacabe and Prola.

There was no Public Testimony on Closed Session items. 

The Board recessed into Closed Session at 6:01 p.m.

The Board returned to Open Session at 7:00 p.m.  It was noted that Trustee Prola arrived as they were recessing into Closed Session.

President James led the Pledge of Allegiance to the Flag.

The Board approved the agenda for the September 9, 2014, Regular Board meeting, with the following amendments.  Trustee Katz-Lacabe absent.

• Move Action/Discussion Items 13q-Companion Corporation Software Purchase of the Restoration and Reopening of Elementary Libraries in the San Leandro Unified School District and 13w-Student Health & Wellness Center Funding up on the agenda to follow 13a, 2013-2014 Unaudited Actuals
• Pull Action/Discussion Item 13j - Memorandum of Understanding Between the San Leandro Unified School District and Saint Mary's College

Approve the agenda for the Regular Meeting held on August 26, 2014.

Members of the audience who wish to address the Board are asked to complete the yellow card available at the entrance and submit it to the Board's Administrative Assistant. Speakers who have completed the card will be called when the item is reached on the agenda or, for non-agenda items, during the Public Testimony. Cards are to be turned in before the item is reached on the agenda. Please note that the meeting is being recorded.

State law prohibits the Board of Education from taking any action on or discussing items that are not on the posted agenda except to A) briefly respond to statements made or questions posed by the public in attendance; B) ask questions for clarification; C) provide a reference to a staff member or other resource for factual information in response to the inquiry; or D) ask a staff member to report back on the matter at the next meeting and/or put it on a future agenda. (Government Code 54954.2(a)).

Prior to Public Comments on Non-Agenda Items, Trustee Katz-Lacabe arrived at 7:15 p.m.

• Nancy Pretto, Davis Street Family Resources Center Board member, asked the Board to please turn out in support of the "Stand Up for Davis Street, Annual Comedy Night" benefiting the non-profit, where we support nearly 1300
  San Leandro children at four licensed centers in many ways, such as providing a food pantry, health clinic and counseling.  The event is Friday, October 10, 2014, and tickets are available online at www.davisstreet.org or at Davis Street Family Resource Center, 3081 Teagarden Street.
  
• Pamela Forbert spoke on behalf of Alameda County Office of Education Superintendent candidate Dr. Helen Foster, adding that Dr. Foster's qualifications, background & accomplishments qualify her as the candidate for dynamic change at ACOE. She asked the Board to "Please support Helen's campaign and vote for her on November 4."

Commissioner Evelyn Gonzalez reported tha,t although the attendance at the September 7, 2014, Family Bike Day was not as large as last year, there were more children, so the Recreation and Parks Department was very happy. She thanked the Board and District for allowing the event to expand onto school property, which may have contributed to the increased number of children, adding that Recreation and Parks will continue to offer the event once a year. 

Ms. Gonzalez also said that the City Council has approved the creation of an arts commission, which will oversee music, theater, painting, sculptors, and cultural celebrations. With the addition of the new Arts Commission, the  Department of Recreation and Human Services now will have five commissions under them: 1. Recreations & Parks Commission; 2. Human Services Commission; 3. Senior Commission; 4. Youth Advisory Commissions; and 5. Arts Commission.

She also said that "Flag Football" Program, which was brought to the City few years ago, continues to draw increased participation, which provides a great option for a non-tackle sport.

Trustee Katz-Lacabe thanked the Commissioner for the Bike Party, saying that his children really enjoyed it. 

Trustee Prola thanked her for her efforts, and asked when the new Arts Commission will be formed, which at this time, has not be decided. 

Deborah Cox, Chair, of the Citizens? Bond Oversight Committee (CBOC), presented the CBOC?s Annual Report FY 2012-2013 to the Board and the community. The report included an overview of the Committee?s responsibilities,which provides oversight to both Measure B, the $109 million school facilities bond passed by the vote in 2006, and Measure M, the $50.1 million school facilities bond passed by voters in 2010, updates on the Measure B and Measure M Bond projects, and a report on the 2012-2013 Measure B projects and M Performance Audit. 

Ms. Cox was happy to report that Performance Audit concluded that all funds expended were in accordance with the law, and for the sixth year a row, the District received a 100% rating for Measure B and seconded year in a row for Measure M!  Ms. Cox also noted that all CBOC meetings are open to the public and the next meeting is on Wednesday, October 8, 2014, 6 p.m., location to be determined.

The Board thanked Ms. Cox for all of her hard work. 

The Director of Business Services Rais Abbasi introduced new Accounting Manager Natalie Zaderey before presenting the 2013-2014 Unaudited Actuals. He thanked the Business Services Department for their work, dedication and talents in the work needed to prepare the report.

The Unaudited Actuals, or year-end closing, described as a "Snapshot in time," by Mr. Abbasi, is an accounting procedure undertaken at the end of the year to close out business from the previous year, carry forward balances from the previous year, and open posting accounts of the upcoming year.  Mr. Abbasi then provided a chart, what he termed, "The Big Picture: By the Numbers," accounting the Unrestricted General Fund which included revenue, expense, other financing beginning fund balance, and end fund balanced for 2012-13, 2013-14, 2014-15, and projections for 2015-16, and 2016-17.

The 2013-14 Unaudited Actuals Unrestricted General Fund ending fund balance as reported in the Standardized Account Code Structure (SACS) report is $2,338,341 (before designations).  The total of designations is $1,813,991 which leaves the undesignated balance at $524,350.  

Mr. Abbais said that state revenues are healthier than the state originally projected and in the near future, the Governor is going to revise those projections, adding that "We are hoping we will get more money?how much, we do not know?but we are optimistic."

2013-2014 highlights included:

• First year of LCFF Implementation
• LCFF implementation to be completed by 2020-2021
• Target to be reached by provide Gap Funding Each Year
• 2013-14 received 11.78% Gap Funding

Once the audit takes place in November, the fund/program balances will be rolled over to 2014-15, and the First Interim Report will be presented to the Board before December 15, 2014. 

The Board thanked staff for the presentation and welcomed Accounting Manager Natalie Zaderey. Follow-up questions and comments posed by the Board were addressed by staff. 

Roxanne Ansolabehere, Coordinator of Library Services and Multimedia Manager, presented, in accord with the requirements of the Local Control Accountability Plan (LCAP), the goals for our library program; focusing on this year's reopening and restoration of the elementary libraries. The plan falls under Board Policy 6163.1 and three Strategic Goals: student achievement, access and equity; technology; and community and public relations.  The presentation outlined the state of the libraries now, the work that has been done in the last two months, the short-term and long-term goals for the program and recommendations for purchases for the first steps in this process. 

Ms. Ansolabehere explained that hard economic times and cutbacks closed the District's eight elementary school libraries for four years.   Prior to that, the libraries functioned with a part-time, unmanaged staff.  Through the LCAP planning process, the community has asked the district to restore these libraries.  With the hire of four media techs and a District librarian, the work has begun, adding that within a month she has been holding meetings with site administrators, locating computer and data, assessing textbook distribution procedures and drafting a plan to automate these procedures, creating a K-12 libraries operating budget, and procuring quotes for all hardware, software, training, supplies, books and media for elementary schools. 

Ms. Ansolobehere recommends that the elementary school library restoration be accomplished in four phases:

• Phase One
  • Hiring of four library media tech (one for two schools)
  • Order necessary supplies for each library, including barcodes and materials of processing books by September 1, 2014
• Phase Two
  • Renew and update software, purchase and install hardware by January 30, 2015
  • Order new computes and hand scanners for each library
• Phase Three
  • Training - all library personal must be trained on new system by February 15, 2015
• Phase Four
  • Order all books and media for the elementary school libraries by March 1, 2015

Ms. Ansolabehere said that the goal this year is to staff, open, restore, and begin modernizing.  Once this is achieved, we will be ready to take the next step towards the ultimate goal -  "a state-of-the-art library" that includes:

• Tech Rich - ebooks, iPads, chromebooks
• Hands on - a comfortable inclusive space
• Service for ESL - increased programming and resources
• Automated - online, web based
• Community Outreach - library as community center
• Social media - outreach via social media
• Labs - video, podcast, webinar
• Cyber cafe - digital archives

In conclusion, Ms. Ansolabehere said, "San Leandro Unified School District will transform forgotten and neglected libraries and resurrect them, nourish them, transform them, breathe new life in them and they will become centers of the schools and community touchstones," adding, "Let's be the leaders following the sign posts that point to the state-of-the-art, 21st Century information and learning centers."

The Board thanked Ms. Ansolabehere for this great opportunity for our students and helping them to better understand the needs of the library. Additional comments from the Board included hours and availability of the libraries, and possibility of catalog interfacing with the with the San Leandro Public Library and their outsource system. Student Board member Anna Martin was interested in knowing if, with only four media techs in the District, staff would be trained on how to catalog the books and use of technology, which was addressed by staff.

Trustee Rosato reported receipt of the following emails from August 26, 2014, through September 9, 2014.  From: John Thompson regarding "Annual Notifications"; from Rob Mangewala regarding "Heat Up Back to School with STEAM this Thursday"; from Mary Patterson regarding "Vacancies"; from Brian Feeley regarding "September 2 Important Phone System Updates"; from Sukhi Kharia regarding "Facilities and Technology Committee Meeting, September 3, 2014"; from John Thompson regarding "TB Testing for SLTA Members"; from Ebado Ismail regarding "September 2014 Bancroft Banner Newsletter"; from Laura Aguayo-Guevara regarding" Certificated Job Vacancy"; from Jason Toro regarding "Student Health and Wellness Center Groundbreaking"; from Brian Freeley regarding "Reimbursement Forms in Electronic Format"; from [email protected] regarding "[eBook] 36 Teacher Jokes to Make You Laugh"; from Robin Michel regarding "Board Meeting Highlights: August 26, 2014"; from Sukhi Khaira regarding "Facilities and Technology Committee Meeting, Monday, September 8, 2014"; from Veronica Sanchez regarding "Newsletter for September 5, 2014"; from Mary Patterson regarding "Classified Vacancy," and "Revised Early Dismissal and School Calendar"; from Robin Michel regarding "Press Release Announces formation of a SP ED Task Force"; from Brian Feeley regarding "Open Enrollment Information," and "Maintenance to Mail Server"; from Laura Aguayo-Guevara regarding "Certificated Job Vacancy"; and from Mary Patterson regarding "Classified Vacancies."

New Student Board Member Anna Martin reported that the Social Justice Academy held a "Hands up! Don't Shoot!" demonstration to show support and solidarity for Michael Brown, the 18-year old shot and killed in Ferguson.  Students handed out leaflets to students and staff to protest police brutality, and sent letters to Ferguson St. Louis County Attorney urging prosecution.

Trustee Martin also announced several events happening at the school, including

• Friday, September 12, SLED Annual Gala
• Friday, September 19, Associate Student Body Hello Luau, after school
• Saturday,  September 20, The Stepping Stones Foundation Scavenger Hunt
• Tuesday, September 23 - Bancroft Middle School and San Leandro High School Cross Country Track Team's Annual Fun Run

Beginning next week, the high school is enforcing the use of lanyards and ID cards on campus to ensure that the campus is closed to outside visitors and is safe. 

Ms. Martin reported that she has heard only positive reports about the new administration team and the new principals, adding that "the atmosphere is very good, and we are very happy to have them at our campus."

There were no Union Representative reports.

Superintendent McLaughlin officially welcomed Anna Martin as our new student Board member. He also introduced and welcomed Paul Disario, who is overseeing the reorganization and realignment of the business services department in the absence of a CBO.

The Superintendent announced the upcoming State of the District address tomorrow, September 10, and acknowledged Dr Rosanna Mucetii for all of her work. A video tape and brochure will be available.

He reminded the  Board that Thursday, September 11, is the Elementary School Back to School Night, and spoke about how he was looking forward to the SLED Gala on Friday night. 

Trustee Prola reported that the Facilities and Technology Committee held two meetings. The first meeting was held on September 3, where they discussed the Garfield Elementary School doors project, the soil disposal for the District parking lot project, and the design for the new informational sign that is gong to be placed on the Student Health and Wellness Center site. They also approved several construction contracts that are on tonight's agenda for Board consideration, and discussed three items of interest: (1) the schools joining the Fiber Optic Loop sometime in 2015; (2) future maintenance budget for the Arts Education Center; (3) the process for naming the San Leandro High School pool.  

The second meeting was on Monday, September 8, where the Committee discussed and approved funding options for the completion of the Student Health and Wellness Center. She also announced that the groundbreaking ceremony for the Health and Wellness Center will be September 17, 11:00 a.m.

Trustee James reported that the Finance Committee met on September 2, 2014, and reviewed the 2013-2014 Unaudited Acutals and updated budget for 2014-2015, and the Community Services comparative report for 2013-2014. 

Trustee Carey reported that the Policy Committee met on Monday, September 8, 2014. The Committee discussed and reviewed eight policies: Equity Policy, Social Media Policy, Overnight Field Trips Policy, Health and Wellness Policy, Volunteer Policy, Multiple Student Board members, Dress Code Policy Check In and Transgender Policy Check In.

Trustee Rosato reported that the Eden Area ROP Governing Board met on Thursday, September 4. The Committee approved the 2013-2014 Unaudited Actuals; Eden Area ROP is currently under a WASC review; the 2014-2015 Board meeting dates were outlined, and Eden Area ROP will be hosting a San Leandro Chamber of Commerce mixer on September 16, 5:30-7:00 p.m. in the Culinary Arts Department.  

The Board approved the Consent Calendar.

These items are considered routine and may be enacted by a single motion. At the request of any member of the Board, any item on the consent agenda shall be removed and given individual consideration for action as a regular agenda item.

Approve the minutes of the Regular Board Meeting held on August 12, 2014.

The Board approved the 2013-2014 Unaudited Actuals.

The Board approved Amendment No. 3 with DLM Architects to provide Extended Construction Administration Phase Services at Madison, Jefferson, McKinley, Washington, Monroe, Roosevelt and Garfield Elementary Schools.

In November 2006, San Leandro voters passed Measure B, a $109 million school facilities bond to address aging and deteriorating health and safety issues through modernization and new construction throughout the District. By leveraging state matching funds, seeking out grants, and building strong partnerships, as well as a positive bid climate and the careful management of resources resulting in Measure B savings, the District has greatly enhanced the original scope of work and continues to identify new projects to fund through Measure B.

In November 2010, San Leandro voters passed Measure M, a $50.1 million school facilities bond that is addressing aging and deteriorating health and safety issues through modernization and new construction throughout the District, including the athletic exteriors at all elementary Schools, including Garfield, Jefferson, Madison, McKinley, Monroe, Roosevelt, and Washington and Woodrow Wilson Elementary School.

On March 1, 2011, the Board of Education approved DLM Architects, through a Request for Qualifications (RFQ) process, to be placed in an Architectural Pool for use on selected projects as identified through the local Measure M Bond.

On December 6, 2011, the Board of Education approved an agreement with DLM, Inc. in the amount of $446,500, which covers athletic-oriented site improvements at Garfield, Jefferson, Madison, McKinley, Monroe, Roosevelt, and Washington Elementary Schools. 

On January 15, 2013, the Board of Education approved amendment #1, which modified the agreement to include requested additional civil survey services at seven elementary school sites, specifically partial topographic survey including features, locations and elevations.

On August 20, 2013, the Board of Education approved Amendment #2, in the amount of $12,936 ($1,848 x 7 elementary school sites), to provide additional services as it relates to additional Division of State Architect (DSA) plan approval coordination services requested by the District and DSA, specifically ADA compliance issues.

This Amendment No. 3, in the fixed amount of $55,600, is for additional architectural services requested for the Elementary Schools Exterior Athletic Improvements Project to provide extended Construction Administration (CA) Phase services for the extended construction work at Madison, Jefferson, McKinley, Washington, Monroe, Roosevelt and Garfield Elementary Schools..  The Contractor?s original project schedule included a Completion Date of August 19, 2013.  Due to delays by the Contractor, the project Completion Date was extended by 3 months.  Extended CA Phase services include additional site visits, meetings, and project document reviews by DLM Architects and their subconsultants, Clark Engineering and Vallier Design Associates, Inc.

The new Lump Sum Fixed Fee will be in the amount of $537,940.

Contract and Fee Summary

The Board approved Amendment No. 5 to the O?Connor Construction Management (CM) Professional Services Contract for Modernization Projects to Include Muir Middle School Parking Lot and Drop Off Area and Wilson Elementary School Drop Off Area.

The Board of Education previously approved O?Connor Construction Management through a Request for Qualifications (RFQ) process, to be placed in a Construction Management (CM) Pool for use on selected projects as identified through the local Measure B Bond.  O?Connor CM was selected to provide CM services for Measure B work to be performed at John Muir Middle, Wilson, Garfield, and Monroe Elementary Schools.

On March 15, 2011, the Board approved the contract for CM services with O?Connor CM for the Muir Middle School and Wilson Elementary School Restroom Renovation projects, and the Paint and Light projects at Wilson Elementary School in the amount of $180,000.

Subsequently, the Board approved:

• Amendment No.1 on November 15, 2011, in the amount of $14,320, to provide CM services for the Wilson Kitchen Renovations and Muir MS Main Sewer Line Replacement.
• Amendment No.2 on December 6, 2011, in the amount of $188,000, provides for CM Services for the summer 2012 classroom painting and lighting at Muir Middle, Garfield Elementary, and Monroe Elementary Schools.
• Amendment No.3 on February 5, 2013, in the amount of $139,91, to provide CM services for the Summer 2013 Restroom Renovations at Wilson Elementary and John Muir Middle Schools, and Painting and Lighting at Wilson Elementary School.
• Amendment No. 4 on April 1, 2014 in the amount of $125,111, to provide CM services for the summer 2014 projects, specifically Muir Middle School Exterior Site Work and Wilson Elementary School Irrigation and Field.

This Amendment No. 5, in the amount of $131,400, is to add Construction Management Services, specifically for Muir Middle School Parking Lot and Drop Off Area and Wilson Elementary School Drop Off Area.

Contract Summary

Amendment No. 11 to the Division of the State Architect (DSA) Inspector of Record (IOR) Professional Services Agreement with Jerome R. Zalinski to Include Additional Time and IOR Services on the 2014 Bond Projects.

In November of 2008, the District developed a pool of Inspector of Records (IORs) for use on Measure B projects through a Request for Proposal (RFP) process.  Jerome R. Zalinski was among the inspectors selected through this process. 

The Board of Education previously approved Jerome R. Zalinski to provide Division of State Architect-Inspector of Record (DSA-IOR) services for several projects during the past Measure A Program.  His comprehensive and detailed knowledge of the District and its practices will assure consistency, continuity, and integrity throughout the projects.

On June 2, 2009, the Board approved the contract for IOR services with Jerome R. Zalinski, DSA Class I, DSA #2520 for the San Leandro High School Library Expansion and Arts Education Center, as well as the Bancroft Middle School Heating and Roofing projects.  The language contained in the body of the contract was obtained from the District?s legal counsel, Ruiz & Sperow, and has been reviewed by the involved parties.

Subsequently:

• On March 2, 2010, the Board approved amendment No. 1 to include summer 2010 Measure B projects.
• On April 19, 2011, the Board approved Amendment No. 2 to include summer 2011 projects:
  • Painting and lighting at: San Leandro High, Wilson Elementary, Bancroft Middle, and Roosevelt Elementary Schools
  • Restroom renovations at: Muir Middle, Bancroft Middle, Wilson Elementary, and Roosevelt Elementary Schools
• On September 7, 2011, the Board approved Amendment No. 3 to include:
  • New portable classrooms at Lincoln High School
  • Modifications to a portable classroom for the Adult School
• On February 28, 2012, the Board approved Amendment No.4 to include:
  • John Muir MS classroom paint & lights (B)
  • Garfield ES classroom paint & lights (B)
  • Monroe ES classroom paint & lights (B)
  • McKinley ES classroom paint & lights (B)
  • Washington ES classroom paint & lights (B)
  • Fred T. Korematsu Lunch Shelter modifications (B)
  • SLHS CTE phase 2 (B)
  • Pacific Sports Complex & Burrell Field (M)
  • SLHS Pool Facility (M)
  • SLHS Athletic Fields (M)
  • Lincoln HS Athletic site improvements (M)
  • Lincoln HS renovations (B)
  • Lincoln HS multipurpose building (BS)
• On February 5, 2013, the Board approved Amendment No. 5 to include:
  • John Muir MS Field (M)
  • Bancroft MS Par Course (M)
  • Wilson ES Athletic (M)
  • Seven ES Athletic (M)
  • Madison ES Additional Restroom(s) (BS)
  • Madison ES Modernization (BS)
  • SLHS Modernization (BS)
  • Muir Middle School Modernization (BS)
  • Wilson ES Modernization (BS)
  • Washington ES Classroom Site (BS)
  • Washington ES Classroom Buildings (BS)

• On April 9, 2013, the Board approved Amendment No. 6 to include:
  • John Muir MS / Adult School Modular Classroom Building (BS)
• On August 20, 2013, the Board approved Amendment No. 7 to include:
  • Temporary Buildings at the Madison ES District Office and IMC (BS)

On November 19, 2013, the Board approved Amendment No. 8, in the amount of $69,235, for additional Inspector of Record Services and time for current Bond Measures B and M projects to include:

• Pacific Sports Complex and Burrell Field (M)
• Muir Middle School Track & Field (M)
• Eight Elementary School Athletic Exteriors (M)
• Madison ES District Office / IMC (BS)
• Madison ES Seismic and Windows (BS)

On March 18, 2013, the Board approved Amendment No. 9, in the amount of $139,740, for additional Inspector of Record Services and time for current Bond Measures B and M projects to include:

• Jefferson ES Modernization (BS)
• McKinley ES Modernization (BS)
• Monroe ES Modernization (BS)
• Roosevelt ES Modernization (BS)
• Bancroft MS Modernization (BS)
• Madison ES SDC Restroom (BS)
• SLHS and Bancroft MS Solar (M)
• SLHS Open Space (BS)

On June 24, 2014, the Board approved Amendment No. 10, in the amount of $20,300 for additional Inspector of Record Services and time for current Bond Measures B and M projects to include:

• Washington ES Modernization (BS)
• Wilson ES Parking Lot (BS)
• Muir MS Exterior Site Work (BS)

This Amendment No. 11, in the amount of $4,250, is for additional Inspector of Record Services and time for current Bond Measure B projects to include the following:

SUMMARY OF SERVICES

*M = Measure M

 BS = Measure B Savings

CONTRACT SUMMARY

Amendment No. 12 to the Division of the State Architect (DSA) Inspector of Record (IOR) Professional Services Agreement with Jerome R. Zalinski to Include Additional Time and IOR Services on the 2014 Bond Projects.

In November of 2008, the District developed a pool of Inspector of Records (IORs) for use on Measure B projects through a Request for Proposal (RFP) process.  Jerome R. Zalinski was among the inspectors selected through this process. 

The Board of Education previously approved Jerome R. Zalinski to provide Division of State Architect-Inspector of Record (DSA-IOR) services for several projects during the past Measure A Program.  His comprehensive and detailed knowledge of the District and its practices will assure consistency, continuity, and integrity throughout the projects.

On June 2, 2009, the Board approved the contract for IOR services with Jerome R. Zalinski, DSA Class I, DSA #2520 for the San Leandro High School Library Expansion and Arts Education Center, as well as the Bancroft Middle School Heating and Roofing projects.  The language contained in the body of the contract was obtained from the District?s legal counsel, Ruiz & Sperow, and has been reviewed by the involved parties.

Subsequently:

• On March 2, 2010, the Board approved amendment No. 1 to include summer 2010 Measure B projects.
• On April 19, 2011, the Board approved Amendment No. 2 to include summer 2011 projects:
  • Painting and lighting at: San Leandro High, Wilson Elementary, Bancroft Middle, and Roosevelt Elementary Schools
  • Restroom renovations at: Muir Middle, Bancroft Middle, Wilson Elementary, and Roosevelt Elementary Schools
• On September 7, 2011, the Board approved Amendment No. 3 to include:
  • New portable classrooms at Lincoln High School
  • Modifications to a portable classroom for the Adult School
• On February 28, 2012, the Board approved Amendment No.4 to include:
  • John Muir MS classroom paint & lights (B)
  • Garfield ES classroom paint & lights (B)
  • Monroe ES classroom paint & lights (B)
  • McKinley ES classroom paint & lights (B)
  • Washington ES classroom paint & lights (B)
  • Fred T. Korematsu Lunch Shelter modifications (B)
  • SLHS CTE phase 2 (B)
  • Pacific Sports Complex & Burrell Field (M)
  • SLHS Pool Facility (M)
  • SLHS Athletic Fields (M)
  • Lincoln HS Athletic site improvements (M)
  • Lincoln HS renovations (B)
  • Lincoln HS multipurpose building (BS)

• On February 5, 2013, the Board approved Amendment No. 5 to include:
  • John Muir MS Field (M)
  • Bancroft MS Par Course (M)
  • Wilson ES Athletic (M)
  • Seven ES Athletic (M)
  • Madison ES Additional Restroom(s) (BS)
  • Madison ES Modernization (BS)
  • SLHS Modernization (BS)
  • Muir Middle School Modernization (BS)
  • Wilson ES Modernization (BS)
  • Washington ES Classroom Site (BS)
  • Washington ES Classroom Buildings(BS)
• On April 9, 2013, the Board approved Amendment No. 6 to include:
  • John Muir MS / Adult School Modular Classroom Building (BS)
• On August 20, 2013, the Board approved Amendment No. 7 to include:
  • Temporary Buildings at the Madison ES District Office and IMC (BS)

On November 19, 2013, the Board approved Amendment No. 8, in the amount of $69,235, for additional Inspector of Record Services and time for current Bond Measures B and M projects to include:

• Pacific Sports Complex and Burrell Field (M)
• Muir Middle School Track & Field (M)
• Eight Elementary School Athletic Exteriors (M)
• Madison ES District Office / IMC (BS)
• Madison ES Seismic and Windows (BS)

On March 18, 2013, the Board approved Amendment No. 9, in the amount of $139,740, for additional Inspector of Record Services and time for current Bond Measures B and M projects to include:

• Jefferson ES Modernization (BS)
• McKinley ES Modernization (BS)
• Monroe ES Modernization (BS)
• Roosevelt ES Modernization (BS)
• Bancroft MS Modernization (BS)
• Madison ES SDC Restroom (BS)
• SLHS and Bancroft MS Solar (M)
• SLHS Open Space (BS)

On June 24, 2014, the Board approved Amendment No. 10, in the amount of $20,300 for additional Inspector of Record Services and time for current Bond Measures B and M projects to include:

• Washington ES Modernization (BS)
• Wilson ES Parking Lot (BS)
• Muir MS Exterior Site Work (BS)

On September 9, 2014, the Board approved Amendment No. 11 in the amount of $4,250 for additional Inspector of Record Services and time for current Bond Measures B and M projects to include:

• Bancroft MS Modernization(BS)
• McKinley ES Modernization (BS)

This Amendment No. 12, in the amount of $11,825, for additional Inspector of Record Services and time for current Bond Measure B projects to include the following:

*M = Measure M

BS = Measure B Savings

CONTRACT SUMMARY

Trustee Katz-Lacabe raised a question regarding how the District determines what universities the District will support for intern, mentoring and supervision support, which was explained by Dr. Thompson, Assistant Superintendent of Human Resources. Dr. Thompson also explained in response to Trustee Prola, that intern teachers are hired as regular teachers and are thus paid by the District. Trustee Prola then added that the interns should also be included in all training's for staff.

The Board then approved Action/Discussion Item 13 f - Memorandum of Understanding with University of Phoenix for Intern Support, Mentoring and Supervision, and 136- Memorandum of Understanding with Brandman University for Intern Support, Mentoring and Supervision.

The Board approved the Memorandum of Understanding with Brandman University for Intern Support, Mentoring and Supervision.

The Board approved the Substitute and Short-Term Salary Schedule.

The Board approved the Student Teaching Agreements between San Leandro Unified School District and Mills College for 2014-18 and Saint Mary's College of California for 2014-15.

This item was pulled from the Action calendar. 

The Board approved to Revise Previous Board Action to Restore Office Clerk Hours at Elementary Schools to Include Affected Secondary Schools.

The Board approved the Job Description for the Assistant Superintendent of Business Services.

The Board approved the Amendment No. 1 to the Lease-Leaseback Contract with Jeff Luchetti Construction Inc. for Project $14-07 for the Wilson Elementary School Parking  Lot, Irrigation and Fields Project; Project #14-08 for the Madison Elementary School/District Office Parking Lot; and Project #14-12 for the Muir Middle School Parking Lot and Courtyard Landscaping.

On February 4, 2014, the Board of Education received a presentation from Philip J. Henderson, Attorney at Law, Orbach Huff Suarez & Henderson LLP, on the Lease-Leaseback (LLB) Construction Project Delivery Method Available per Education Code Section 17406, which the District will use to deliver some of the bond construction projects in 2014. The basic structure of the LLB is as follows:

• District leases real property to a builder for $1 (site lease)
• Builder constructs facility, then leases the facility back to the district?this is the ?leaseback? component (facility lease)
• District makes payments for construction costs:
• Tenant improvement payments during construction
• Lease payments after construction
• The construction terms and conditions are part of an exhibit to the facility lease
• Title to the new facility vests in the District as lease payments are made
• District makes lease payments for a period of time and then has the option to make a balloon payment to the builder to buy out the facilities lease

One of the benefits of using an LLB delivery method is that if a district has had trouble with a contractor, or even a sub-contractor, this method allows more control for who is selected.  A district accepts the Best Value as opposed to the lowest bidder, and while the LLB is not designed as a cost saving tool, districts can level the cost impact by adding competition. Many districts have found that there are fewer performance issues using this method. In addition the owner is able to control cost by negotiating a Maximum Construction Cost contract based on approved plans and specification which will limit change orders to unforeseen field conditions and/or owner requested changes.

LLB contracts are still school district public work contracts and the builder must pay prevailing wages, a payment bond is required, as well as DSA approval and Field Act compliance.  The District?s Project Stabilization Agreement may also be incorporated into each Lease Agreement.

Staff issued four RFQ?s to the general contracting public through advertisements in the Daily Review on March 18 and March 25, 2014.  The RFQs were also sent to thirteen (13) contractors who had previously worked successfully with the District and the design teams.  Nine general contractors responded to the RFQs on April 2.  Also, all nine (9) of the respondents met the District?s prequalification criteria.  On April 8 staff issued three (3) RFPs to the six (6) most qualified contractors and led mandatory site walks for each project.  Three (3) contractors responded to the RFPs and submitted proposals on the due date of April 25.

On May 28, 2014, the Board approved the Agreement for Preliminary Services (Preconstruction Services) with Jeff Luchetti Construction Inc. for Project #14-07 for the Wilson Elementary School Parking Lot, Irrigation and Fields Project; Project #14-08 for the Madison Elementary School/District Office Parking Lot; and Project #14-12 for the Muir Middle School Parking Lot and Courtyard Landscaping.

On June 24, 2014, the Board approved construction services contract with Jeff Luchetti Construction, Inc., in the amount of $1,219,225.00 for Project #14-07 for the Wilson Elementary School Parking Lot, Irrigation and Fields Project; Project #14-08 for Madison Elementary School/District Office Parking Lot Project; and Project #14-12 for the Muir Middle School Parking Lot.

Attached is Amendment #1 to the construction services contract with Jeff Luchetti Construction, Inc. in the amount of $1,172,582.00, for Project #14-07 for the Wilson Elementary School Parking Lot, Irrigation and Fields Project; Project #14-08 for Madison Elementary School/District Office Parking Lot Project; and Project #14-12 for the Muir Middle School Parking Lot. The Amendment consists of adding drop-off areas to both Muir and Wilson campuses. 

The Board approved Contract Change Order No. 1, with the Construction Contract with Rodan Builders, Inc. for Project #14-02 for the Garfield Elementary School Door Replacement.

The Board approved Contract Change Order #1, with the Construction Contract with Jeff Luchetti Construction, for Project #14-08 for the Madison Elementary School - District Office Parking Lot.

The Board approved the Memorandum of Understanding between San Leandro Unified School District and Boys and Girls Club for a Supplemental Program at Washington Elementary School for the 2014-2015 School year.

The Board approved the Companion Corporation Software Purchase of for the Restoration and Reopening of the Elementary Libraries in the San Leandro Unified School District. 

The Board approved the Contract with San Joaquin County Office of Education for SEIS (Special Education Information System Integration Services).

The Board approved the Maintenance Renewal between San Leandro Unified School District and Mainline Information Systems.

Responding to Trustee Katz-Lacabe, Dr. Mucetti explained that the professional development services provided by "Discovery" will maximize the implementation and use of the Discovery Education streaming services.  "Discovery" will provide three trainers for the October 3 staff development day. Teachers will receive professional development on the use of the streaming service as a blended learning tool.

The Board approved the Professional Development Services Agreement between Discovery Education Assessment, LLC ("Discovery") an San Alejandro Unified School District.

In response to Trustee Lopez, Dr. Mucetti, said that the Buck Institute for Education provided professional development of the teachers and leaders at the 3-day Teaching and Innovation Conference facilities by the Teaching Learning and Educational Equity Department. Teachers and leaders will engage in further learning and sustained support about Project Base Learning to support the implementation at the sites in our Instructional Innovator classrooms.

The Board approved the Contract between Buck Institute for Education and the  San Leandro Unified School District for Project Based Learning Professional Development Support Services.

Prior to the vote, Dr. Mucetti, explained that the purchase of the replacement blade server and switch is needed to repair the SLAM Academy server.

The Board approved the SLAM Multimedia Qlogic Blade Support Contract Renewal. 

Student Health & Wellness Center Manager Jason Toro provided a presentation on the San Leandro Health & Wellness Center funding and how the District could save money in the long-term by investing $1.2 million of the District's Redevelopment Agency "Boomerang" funding allocation  to complete Phase 1 and Phase 2 simultaneously. 

He began his presentation by acknowledging and thanking the young people for all of their work in creating, distributing and gathering data from 1,000 surveys.  

Mr. Toro said that originally, the project would be implemented in two phases, with the health clinic construction moving forward during Phase I, and the wellness part in Phase II; however, he pointed out, that by doing construction on both portions simultaneously, the District would save through scale of economy, $300,000. 

During the discussion, Student Board Member Anna Martin said that "This is a good way to invest.  I know that my peers do not have a place they feel that they can go to feel safe, and this center could change that." 

The Board approved the Student Health & Wellness Center Funding.

The Board then took at break 8:30 p.m.  returned at 8:41 p.m.

The Board approved the 2014-2015 Non-Public School/Agency Contracts.

New non-public school placement and agency contracts for the school year 2014-2015.

The Board received for information the Community Services Comparative Report for 2013-2014, continuing with facility usage options that adequately protect our facilities.

Miscellaneous Receipts for July 2014, in the amount of $11,118,881.25; and Miscellaneous Receipt for August 2014, in the amount of $3,921,077.47, have been deposited into the Treasury of Alameda County.

Non Applicable

Board of Education

There were no additional consent items added. 

The Board will discuss, review, and consider the items on the San Leandro Board Consensus Report. 

Board Bylaws 

At the February 25, 2014, at the request of Trustee Rosato, it was the consensus of the Board to include an on-going list of items that the needed additional information or action on the agenda so that follow-up would be completed in a timely manner.  The Consensus Request Summary spreadsheet is attached for your information. The spreadsheet will be provided to the Board at every Board meeting for continued review and consideration.  Detailed information regarding items on the spreadsheet will be attached as it becomes available.   

Mike McLaughlin, Ed.D., Superintendent

Trustee Carey is looking forward the the SLED Gala on Friday.

Trustee Prola reiterated that the ground breaking ceremony for the Student Health and Wellness Center will be Wednesday, September 17, 11 a.m.  She also mentioned some upcoming school board candidates "Meet and Greet" get-togethers, including Evelyn Gonzalez, Saturday, September 13, and Leon Sheridan, Thursday, September 18.

Trustee Katz-Lacabe, commented that he is also looking for the SLED event this weekend. He offered "nothing but praise" to staff on how things are going in the District.

Trustee Lopez reminded the Board of the Special Closed Session meeting on the Superintendent's Evaluation on Sunday, September 14, 1-4 p.m., at the Juniper Street District Office. 

Trustee James attended the United Parents Meeting with the co-principals as the key note speakers.  It was a very positive meeting and well-attended by parents and the community.

• Special Closed Session Board Meeting - September 14, 2014
• Regular Board Meeting - October 7, 2014
• Regular Board Meeting - October 21, 2014
• Regular Board Meeting - November 4, 2014
• Regular Board Meeting - November 18, 2014
• Regular Board Meeting - December 2, 2014
• Regular Board Meeting - December 9, 2014
• Regular Board Meeting - January 13, 2015
• Regular Board Meeting - January 27, 2015
• Regular Board Meeting - February 10, 2015
• Regular Board Meeting - March 10, 2015
• Regular Board Meeting - April 7, 2015
• Regular Board Meeting - April 21, 2015
• Regular Board Meeting - May 5, 2015
• Regular Board Meeting - May 19, 2015
• Regular Board Meeting - June 2, 2015
• Regular Board Meeting - June 23, 2015

• Special Closed Session Board Meeting - September 14, 2014
• Regular Board Meeting - October 7, 2014
• Regular Board Meeting - October 21, 2014
• Regular Board Meeting - November 4, 2014
• Regular Board Meeting - November 18, 2014
• Regular Board Meeting - December 2, 2014
• Regular Board Meeting - December 9, 2014
• Regular Board Meeting - January 13, 2015
• Regular Board Meeting - January 27, 2015
• Regular Board Meeting - February 10, 2015
• Regular Board Meeting - March 10, 2015
• Regular Board Meeting - April 7, 2015
• Regular Board Meeting - April 21, 2015
• Regular Board Meeting - May 5, 2015
• Regular Board Meeting - May 19, 2015
• Regular Board Meeting - June 2, 2015
• Regular Board Meeting - June 23, 2015

The meeting was adjourned at 9:05 p.m.