The meeting was called to order by President Prola at 6:00 p.m.  It was noted that all Board members were present.

There was no Public Testimony on Closed Session items.

The Board recessed into Closed Session at 6:01 p.m.

The Board reconvened into Open Session at 7:03 p.m.

President Prola led the Pledge of Allegiance to the Flag.

The Board approved the agenda of the Regular Board Meeting held on January 13, 2015.

Approve the agenda for the Regular Meeting held on November 18, 2014.

Members of the audience who wish to address the Board are asked to complete the yellow card available at the entrance and submit it to the Board's Administrative Assistant. Speakers who have completed the card will be called when the item is reached on the agenda or, for non-agenda items, during the Public Testimony. Cards are to be turned in before the item is reached on the agenda. Please note that the meeting is being recorded.

State law prohibits the Board of Education from taking any action on or discussing items that are not on the posted agenda except to A) briefly respond to statements made or questions posed by the public in attendance; B) ask questions for clarification; C) provide a reference to a staff member or other resource for factual information in response to the inquiry; or D) ask a staff member to report back on the matter at the next meeting and/or put it on a future agenda. (Government Code 54954.2(a)).

Louise Shaw, a Wilson Elementary School teacher and District parent, began her comments by thanking Trustees Carey, Rosato and Prola for taking the time to observe a Project Based-Learning (PBL) Project that she did with her students.

Ms. Shaw then continued with her comments regarding how the PBL process led her to think about the District focus and goals. She urged the District to look at and narrow down their top priorities, particularly with technology, where she shared her frustration when the WiFi in her classroom crashed during a project related to Common Core, and several of her students were unable to get re-connected.

The Student Services Department has prepared the plan for centralizing all enrollment for the 2015-2016 academic year. This presentation highlighted the new enrollment system and procedures while demonstrating the benefits of centralizing enrollment for parents and the community. Currently, SLUSD enrollment occurs at all of our school sites. Through centralized enrollment, students and their families will enroll at an enrollment center in order to streamline and improve the process. Key points included:

• Centralized enrollment will
  • Greatly benefit foster youth, families with housing instability, and students with special needs and English Learners
  • Is critical for initial identification of native language and program placement for English Learners
  • Provide consistency and outstanding customer service - part of the District's Strategic Plan
• The online format, along with an appointment type setting will help us present families with our most current program options available at all of our schools and track their choices in order to monitor placement
• Centralized enrollment is for students new to the District; residency verification for returning students remains the same
• Centralized Enrollment begins February 23, 2015

The Board was very happy to see this coming to San Leandro.  Additional comments and questions included what about drop-ins, site notification of new students enrolled, and updating emergency cards, which were addressed by staff. 

The Student Services Department has prepared the plan for centralizing all enrollment for the 2015-2016 academic year. This presentation will highlight the new enrollment system and procedures while demonstrating the benefits of centralizing enrollment for parents and the community. Currently, SLUSD enrollment occurs at all of our school sites. Through centralized enrollment, students and their families will enroll at an enrollment center in order to streamline and improve the process.

Trustee Rosato reported receipt of the following emails from December 9, 2014, through January 12, 2014:  From Robin Michel regarding "December 2, 2014, Board Meeting Highlights"; from Charles Lowder regarding "Pencils Not Police";  from Mary Patterson regarding "Classified Vacancy"; from Rosanna Mucetti and Robin Michel regarding "SLUSD Schools Closed Due to Storm"; from Rosanna Mucetti regarding "School Open Tomorrow, 12/12/14"; from Joanne Clark regarding "Youth Science Fair Workshop"; from Mary Patterson regarding "Classified Posting"; from Cynthia Shultz regarding "Support for Our Teachers"; from Mary Patterson regarding "Classified Revised Posting"; from Trudi Bryant-Williams regarding "Meeting/Day After"; from Laura Aguayo-Guevara regarding "Certificated Job Vacancy"; from Mary Patterson regarding "Classified Management Vacancy"; from Robin Michel regarding "Board Meeting Highlights from December 9th and Winter Bond Measure Update"; from Brian Feeley regarding "Winter Break Energy Conservation Flyer"; from Ibado Ismail regarding "January 2015 Bancroft Banner"; from Dr. Mike McLaughlin regarding "Superintendent's Holiday Greetings"; from Mark Hamilton regarding "FW: Little Guidance: 500 Students per Counselor"; from Joanne Clark regarding "Youth Science Fair This Week"; from Laura Aguayo-Guevara regarding "Certificated Job Vacancy"; from Mary Patterson regarding "Classified Vacancy, and Classified Postings"; from Yong Dich regarding "Community Science Fair - Wednesday and Thursday"; from Veronica Sanchez regarding "Garfield Newsletter of January 9, 2015"; from Mary Patterson regarding "Classified Posting" from Vince J. Rosato regarding "Roadmap to Optimizing K-12 Communities CSBA Webinar"; from Mary Patterson regarding Classified Posting"; from Morgan Mack-Rose regarding "This Thursday: Community Audience/Evaluators Needed"; and from Greg Harper regarding "AC Transit Public Hearing on Route Expansion set 1/14/15."

Student Board Member Anna Martin updated the Board on activities at the San Leandro High School campus and the Fred T. Korematsu campus.  Highlights included:

• January 30 will be an Ice Cream Social celebrating our Honor Roll students with a GPA of 3.0 and above
• January 19, (Martin Luther King, Jr. Day) marks the beginning of the annual "Season of Service Period of Peace" which runs through Cesar Chavez Day on March 31. Each week a different club participates in this 10-week campaign with projects and activities creating a campus climate that values non-violence. At the conclusion, there will be an assembly showcasing the students and all the work they have done
• San Leandro's Got Talent is February 6, hosted by the Youth Advisory Commission and will at the Marina Community Center from 7-9 p.m.
• San Leandro High School's talent show auditions are coming up.  The talent show will be on March 13 at the Arts Education Center

There were no Union Representative Reports.

Superintendent McLaughlin recognized those Board members who were able to attend the California School Boards Association (CSBA) Conference, reporting that there were many innovative workshops.  It is his goal to have all seven Board members attend next year, and be part of this powerful experience for school boards and superintendents.

The Superintendent will be bringing a mid-year update on the Strategic Plan, highlighting what we accomplished the first semester and our goals for the second half of the year.

He will be attending the School Services of California Governor's Budget workshop this Thursday, January 15.

Today the Superintendent attended an high school graduation preparation meeting. Money has been budgeted for another outdoor graduation and he will be having some discussions on the Boards' role and how to improve the process. 

Upcoming projects include school fencing and libraries. The Superintendent said that Bond money has been earmarked to address school fencing. Site visits will begin to see what is needed.  Once completed, the Facilities & Technology Committee will meet and bring forward a recommendation to the full board for consideration so that the work can begin sometime in the late spring or summer. He also said that now that the libraries are open, there comes a need to replace inadequate furniture, new carpeting and painting, etc. The Superintendent also mentioned that he would like to look at painting some of the schools. 

The Superintendent thanked Wilson Elementary School teacher Louise Shaw for sharing her concerns and patience regarding technology issues, adding that this is a District priority; however is a work in progress.  

Trustee Carey reported that the Curriculum Committee met on January 6, 2015, and discussed the following two new course approvals: English 3 AP, Grade 11 & Earth Science, Grades 10-12; and course approvals/revisions to the following art classes: Studio Art, Grades 11-12, Advanced Drawing and Painting, Grades 10-12, Introduction to Art, Grades 9-11, Sculpture 1, Grades 120-12 and Drawing and Painting 1, Grades 9-12. The committee also heard an update on the Science NGSS Middle School Pathways. It was also noted that Action Item 11x, Adopt AUP Online Curriculum for Internet Safety for K-12 Students, will enable the District to demonstrate compliance with the new Internet safety requirements, adding that our E-Rate eligibility (which pays for 80% of our Internet costs) depends upon on this.

Trustee Prola reported that the Facilities & Technology Committee met on January 7, 2015, and approved several Bond projects Notice of Completions, which are on the agenda tonight for Board consideration.  They also discussed electrical upgrades at the schools to accommodate the new technology.  She reported that she wrote a letter to the City Council thanking them for their generosity in working with us on the The Fiber Loop agreement that was recently approved by the City.  The agreement will give the District's schools access to the high speed Internet for the next 20 years at $1 a year, with an option to renew for another 20 years.

She also reported that Trustees Gonzalez and Sheridan joined this meeting as potential committee members, which becomes official tonight.

The Board approved the Consent Items.

These items are considered routine and may be enacted by a single motion. At the request of any member of the Board, any item on the consent agenda shall be removed and given individual consideration for action as a regular agenda item.

Ratify 

Approve November 2014 Bill Warrants $88-50476129-$88-50482154 in the amount of  $2,223,511.40. 

Approve December 2014 Bill Warrants #88-50482522-$88-50489284 in the amount of $2,230,275.73.

Approve the request for Intra-Budget Transfers and Revisions for October 2014 and December 2014.

None

Adopt Resolution #15-01 - Signature Card - Board Members

Non Applicable

Education Code Section 42632 and 42633

Pursuant to Education Code Section 42632, each order drawn on the funds of a school district shall be signed by a least a majority of the members of the Governing Board of the district, or by a person or persons authorized by the Governing Board to sign order in its name. The Governing Board of each school district shall be responsible for filing such signatures with the County Office of Education per Education Code Section 42633. This Resolution supersedes all previous resolutions representing signatures of the Governing Board, and declares said prior resolution null and void.

Board of Education

Adopt Resolution #15-02 Signature Card - Authorized Agents on Payroll Warrants and Disbursements

Non Applicable

Education Code Sections 42632 and 42633

Each year, pursuant to Education Code Section 42632, each order drawn on the funds of a school district shall be signed by at least a majority of the members of the Governing Board of the district, or by a person or persons authorized by the Governing Board to sign order on payroll warrants and disbursements in its name. The Governing Board of each school district shall be responsible for filing such signatures with the County Office of Education per Education Code Section 42633. 

This resolution supersedes all previous resolutions authorizing such signature(s) on behalf of the Governing Board, and declares said prior resolutions null and void.

Mike McLaughlin, Ed.D., Superintendent

None

Board of Education

Adopt Resolution #15-03 Signature Card - Authorized Agents on Official Documents and Reports.

Non Applicable

None

The San Leandro Unified School District occasionally must provide signature approval on certain official documents and reports, including local, State and Federal reports, such as Transportation, Attendance, and Class Size Reduction; and this resolution supersedes all previous resolutions authorizing such signature(s) on certain official documents and reports, and declares said prior resolutions null and void.

Mike McLaughlin, Ed.D., Superintendent

N/A

Adopt Resolution #15-04 to declare equipment surplus and/or obsolete due to the age and condition of the designated equipment.

N/A

Board Policy 3270(a); Administrative Regulations #3270 (a) #6.

When district-owned books, equipment and supplies become unusable, obsolete, or no longer needed, the Superintendent or designee shall identify these items to the Governing Board, together with their estimated value and a recommendation that they be sold or disposed of by one of the methods prescribed in law and administrative regulations. With Board approval, the Superintendent or designee shall arrange for the sale or disposal of these items. Please see attached.

All schools in the San Leandro Unified School District are working diligently to ensure that every school and every classroom are free of all forms of bullying. National research and mental health organizations tell us that every year, students of all ages in schools across the nation encounter various forms of bullying such as physical bullying (hitting and/or punching), verbal bullying (teasing or name calling), emotional bullying (intimidation through gestures or social exclusion) or cyber bullying (sending insulting messages by phone or computer e-mail). Victims of bullying can suffer long term negative effects. Each year all schools receive information and curriculum resources to address this issue from the www.nonamecallingweek.org website. To solidify the District?s continued commitment to creating safe, respectful, and inclusive schools and classrooms, staff is recommending the Board of Education adopt a resolution in support of and to ensure the District?s schools? participation in ?National No Name Calling Week? (January 19-23, 2015) and promote anti-bullying messages and practices through this national event.
 

Non Applicable

Board of Education

Approve the Notice of Completion (NOC) for the Roosevelt Elementary School Modernization & Voluntary Seismic Upgrade Project.

Facilities & Technology Committee: January 7, 2015

Notice of Completion if subject to approval by the Board of Trustees per Contract Specifications.

All work required of the contractor, Strawn Construction, Inc., for the Roosevelt Elementary School Modernization & Voluntary Seismic Upgrade Project has been performed and is now complete.  Lease payments are scheduled to be released based on the time frames in the Lease-Lease Back Agreement, Exhibit C.

The project was completed on August 15, 2014.  The project team included Aedis Architects and Kitchell (Construction Management).

Mike McLaughlin, Ed.D., Superintendent

Non  Applicable

Board of Education

Approve the Notice of Completion (NOC) for the Woodrow Wilson Elementary School ? Rear Field & Rear Parking Lot Project.

Facilities & Technology Committee: January 7, 2015

Notice of Completion is subject to approval by the Board of Trustees per Contract Specification.

All work required of the contractor, Jeff Luchetti Construction, Inc. for the Woodrow Wilson Elementary School ? Rear Field & Rear Parking Lot Project has been performed and is now complete.  Lease payments are scheduled to be released based on the time frames in the Lease-Lease Back Agreement, Exhibit C.

The project was completed on August 15, 2014.  The project team included Frank Rosenblum (Civil Design) and Keller Mitchell (Construction Management).

Mike McLaughlin, Ed.D., Superintendent

Non Applicable

Board of Education

Approve the Notice of Completion (NOC) for the Monroe Elementary School Modernization & Voluntary Seismic Upgrade Project.

Facilities & Technology  Committee: January 7, 2015

Notice of Completion is subject to approval by the Board of Trustees per Contract Specifications.

All work required of the contractor, Strawn Construction, Inc., for the Monroe Elementary School Modernization & Voluntary Seismic Upgrade Project has been performed and is now complete.  Lease payments are scheduled to be released based on the time frames in the Lease-Lease Back Agreement, Exhibit C.

The project was completed on August 15, 2014.  The project team included Aedis Architects and Kitchell (Construction Management).

Mike McLaughlin, Ed.D., Superintendent

Non Applicable

Board of Education

Approve the Notice of Completion (NOC) for the John Muir Middle School Rear Fields Project

Facilities &  Technology Committee: January 7, 2015

Notice of Completion is subject to approval by the Board of Trustees per Contract Specifications

All work required of the contractor, Jeff Luchetti Construction, Inc. for the John Muir Middle School ? Rear Fields Project has been performed and is now complete.  Lease payments are scheduled to be released based on the time frames in the Lease-Lease Back Agreement, Exhibit C.

The project was completed on August 15, 2014.  The project team included Keller Mitchell (Designer) and O?Connor (Construction Management).

Mike McLaughlin, Ed.D., Superintendent

Non Applicable

Board of Education

Approve the Notice of Completion (NOC) for the San Leandro High School Open Space Project.

Facilities & Technology Committee: January 7, 2015

Notice of Completion is subject to approval by the Board of Trustees per Contract Specifications

All work required of the contractor, BRCO Constructors, Inc., for the San Leandro High School Open Space Project has been performed and is now complete.  Lease payments are scheduled to be released based on the time frames in the Lease-Lease Back Agreement, Exhibit C.

The project was completed on August 15, 2014.  The project team included SIM Architect, Inc. and Harris & Associates (Construction Management).

Mike McLaughlin, Ed.D., Superintendent

Alameda County special elections can range from $12-$15 per registered voter. With approximately 34,650 registered voters, it could cost San Leandro from $415,800 - $520,000.  

A provisional appointment will have minimal expense, likely for advertisement in the local newspaper as required by code.

Board of Education

The Superintendent explained that due to the resignation of Trustee Corina Lopez, effective December 19, 2014, the Board, within 60 days, needs to order a special election or make a provisional appointment to fill the vacancy. He explained that the cost for special elections can range from $12-$15 per registered voters and with approximately 34,650 registered voters, it could cost San Leandro from $415,800-$520,000.  On the other hand, a provisional appointment would have minimal expenses, likely for advertisement in the local newspaper as required by code. 

The Board approved to make a provisional appointment to fill the vacancy created by the resignation of Trustee Lopez, Trustee Area 1.  

The Board of Trustees will, after receiving a recommendation from the Superintendent, determine whether to call for an election, or make a provisional appointment to fill the vacancy created by the resignation of Corina Lopez.  If a provisional appointment is made, the Board will establish the process by which the vacancy will be filled.

Non Applicable

Board Bylaws 9223: Filing Vacancies; Government Code 1770 - Vacancies: Public Offices; Government Code 1099 - Simultaneous Holding of Offices

The District received the resignation of Trustee Corina N. Lopez effective December 19, 2014. The resignation was filed with the Alameda County Superintendent of Schools,  Sheila Jordan on December 19, 2014. The resignation is effective that date and is irrevocable (California Education Code Section 5090). 

Corina N. Lopez, whose term as a San Leandro Unified School District Board of Trustee does not end until 2016, was elected to the San Leandro City Council, an incompatible office, and entered upon those duties by oath on December 8, 2014, vacating her seat on the School Board. The options open to the Board are: 1) make a provisional appointment or 2) call for a special election to fulfill the remaining term. 

Education Code 5091, 5093 provides that whenever a vacancy occurs longer than four months before the end of a Board members' term, the Board shall,within 60 days of the date of the vacancy or the filing of the member's deferred resignation, either order a special election or make a provisional appointment to fill the vacancy.  

The Board Bylaw 9223(a) further provides that when authorized by law to make a provisional appointment to fill a vacancy on the Board, the Board shall advertise in the local media to solicit candidate applications and nominations. A committee consisting of less than a quorum of the Board shall ensure that applicants are eligible for the Board membership and announce the names of the eligible candidates.  The Board shall interview the candidates at a pubic meeting, accept oral or written public input, and select the provisional appointee by a majority vote. 

The Board will, after receiving a recommendation from the Superintendent, determine whether to call for an election, or make a provisional appointment to fill the vacancy created by the resignation of Corina Lopez.

Mike McLaughlin, Ed.D., Superintendent

Non Applicable

Board of Education

Superintendent McLaughlin explained that with the Board's decision to make a provisional appointment to fill the Trustee Area 1 position, they would need to discuss and determine the timeline, application/process and interview questions, stating that copies of those documents were included in the Board packet for their review.  

The Board approved the process as presented to make a provisional appointment to fill the Trustee Area 1 vacancy.

The Board will discuss and determine the timeline, application/process, and interview questions by which the Trustee Area 1 vacancy will be filled.

Non Applicable

Board Bylaws 9223: Filling Vacancies

With the resignation of Trustee Corina N. Lopez, effective December 19, 2014, the Board needs to establish the process for filling Trustee Area per Board Bylaw 9223. The Board will review and discuss the following topics: 

• Applicant letter of interest
• Required qualifications for potential candidates
• Timeline
• Candidate Application form
• Required signature form
• Trustee Area 1 map
• Trustee Area boundaries
• Board Bylaw 9000- Role of the Board
• Board of Education - Boardsmanship
• Interview questions
• Newspaper Ad

Mike McLaughlin, Ed.D., Superintendent

The Board approved the Revision to Current Course for High School: Studio Art, Grades 11 and 12.

The approved the Revision to Current Course for High School: Advanced Drawing and Painting, Grades 11 and 12.

Approve the Revision to Current Course for High School: Introduction to Art, Grade 9 through 12.

The Board approved the Revision to Current Course for High School: Sculpture I, Grades 10, 11, and 12.

The Board approved the Revision to Current Course for High School: Drawing and Painting I, Grades 9 through 12.

The Board approved the Revision to Current Course for High School: English 3AP, Grade 11.

The Board approved the New Course for High School: Earth Science, Grades 10, 11 and 12.

The Board approved the appointment of Trustee Rosato as representative to the Alameda County School Boards Association (ACSBA) for a one-year term, January 2015-January 2016.

Approve the appointment of a representative to the Alameda County School Boards Association (ACSBA) for a one-year term, January 2014-January 2015.

The Board approved the appointment of Trustee James as the alternate to the Alameda County School Boards Association (ACSBA) for a one-year term, January 2015-January 2016.

Approve the appointment of an alternate to the Alameda County School Boards Association (ACSBA) for a one-year term, January 2014-January 2015.

The Board approved the appointment of Trustee Carey as representative to the Eden Area Regional Program (ROP) Governing Board for a two-year term, January 2015-January 2017.

Approve the appointment of a representative to the Eden Area Regional Occupational Program (ROP) for a two-year term, January 2015-January 2017.

The Board approved the appointment of Trustee Gonzalez as the alternate to the Eden Area Regional Program (ROP) Governing Board for a two-year term, January 2015-January 2017.

Approve the appointment of an alternate to the Eden Area Regional Occupational Program (ROP) Governing Board Alternate for a two-year term, January 2015-January 2017.

The Board approved the appointment of Trustee Gonzalez as representative to the Mid-Alameda County Special Education Local Plan Area (MACSELPA) for a two-year term, January 2015-January 2017.

Approve the appointment of a representative to the Mid-Alameda County Special Education Local Plan Area (MACSELPA)  for a two-year term, January 2015-January 2017.

The Board approved the appointment of Trustee Rosato as the alternate the Mid-Alameda County Special Education Local Plan Area (MACSELPA) for a two-year term, January 2015-January 2017.

Approve the appointment of an alternate to the Mid-Alameda County Special Education Local Plan Area (MACSELPA) for a two-year term, January 2015-January 2017.

The approved the appointment of Trustee Sheridan as representative to the Drug, Alcohol, Tobacco Education (DATE) Committee for a one-year term, January 2015-January 2016.

Approve the appointment of a representative to the Drug, Alcohol, Tobacco Education (DATE) Committee for a one-year term, January 2015-January 2016.

The Board agreed to keep these appointment opened until the new Trustee has been appointed. 

Approve the appointment of an alternate to the Drug, Alcohol, Tobacco Education (DATE) Committee for a one-year term, January 2015-January 2016.

The Board approved the appointment of Trustee Rosato as the representative to the San Leandro Disaster Preparedness Council for a one-year term, January 2015-January 2016.

Approve the appointment of a representative to the San Leandro Disaster Preparedness Council for a one-year term, January 2015-January 2016.

The Board approved the appointment of Trustee James as the alternate to the San Leandro Disaster Preparedness Council for a one-year term, January 2015-January 2016.

Approve the appointment of an alternate to the San Leandro Disaster Preparedness Council for a one-year term, January 2015-January 2016.

The Board approved the agreement between Peer Health Exchange and San Leandro Unified School District for Spring 2015.

The Board approved the Operational Agreement between San Leandro Unified School District and African American Regional Educational Alliance for November 2014 through August 2015.

The Board approved the New Job Description and Position for a Coordinator of Youth Development Programs.

Responding the Trustee Prola, Assistant Superintendent John Thompson explained that the bids received were all around $48,000, and that he would request capping the additional $750 per day per consultant for any expenses related to the Study after the 90-day period. 

The Board approved the Contract with Educational Management Solutions to Perform a Job Classification Study with the amendment to cap the additional $750 per day per consultant for any expenses related to the Study after the 90-day period.

Trustee James was happy to see this coming forwarding, saying that the lessons are designed to teach students to be safe and responsible online and protect them from such things as bullying/cyber bulling behavior.  In response to Student Board member Martin regarding how this online curriculum fits into the schools' curriculum, Deputy Superintendent Mucetti said there are still details to work out in terms of implementation, however, we have the flexibility to have it occur in the classroom or outside the classroom because it is fully online. In addition, Ruben Aurelio, Assistant Director of Technology, Assessment, Research & Evaluation provided additional clarification regarding the process. 

$107,468.54 - Special Education funds.

Mike McLaughlin, Ed.D., Superintendent

The Board approved the 2014-2015 Non-Public School/Agencies Contracts.

Approve non-public school/agency contracts as listed for the 2014-2015 school year.

Not Applicable

Education Code: 56365(a) 

Education Code: 56361(3) 

Education Code: 56366

New non-public school placement and agency contracts for the school year 2014-2015.     

Rosanna Mucetti, Ed.D., Deputy Superintendent, Educational Services

The Board approved the Readmission from the Director of  Student Services for Order Number E07-12/13 from Expulsion. The student has met all of the rehabilitation and is eligible to return to a comprehensive program.

The Board approved the Readmission from the Director of Student Services for Order Number E16-13/14 from Expulsion.  The student has met all of the rehabilitation plan and and is eligible to return to a comprehensive program.

The Board approved the recommendation from the Director of Student Services for the continuation of Expulsion Order E13-13/14.  The student has not completed the terms of the rehabilitation plan and is not eligible to return to a comprehensive program at this time. 

The Board approved the recommendation from the Director of Student Services for the continuation of Expulsion Order E20-13/14.  The student has not completed the terms of the rehabilitation plan and is not eligible to return to a comprehensive program at this time.

Trustee James thanked the Superintendent for all of his efforts to put this in motion.  The Superintendent in turn thanked Rob Managewala, Director of Instructional Technology, Assessment, Research & Program Evaluation, Ryan Choate, Chief Technology Officer, Deputy Superintendent Mucetti, for all of their work towards the success of this agreement, and to the City for their commitment to work with the schools, while providing the District access to two of the fiber strands.  

Trustee Sheridan thanked all those involved behind the scenes and is looking forward to seeing the benefits to the District, as the result of this partnership. 

The Board approved the Fiber License Agreement between the City of San Leandro and the San Leandro Unified School District.

The Board approved the Supplemental Educational Services Contracts with San Leandro Unified School District and various providers to deliver tutoring services for eligible students at Garfield, Jefferson McKinley, Washington, Wilson, Monroe, Bancroft and Muir Schools for the 2014-2015 school year.

The cost of construction services is included and funded from Measure B, the November 2006 School Facilities General Obligation Bond Election. This credit amount shall be reallocated to Financial Reserves as project savings.

Board of Education

The Board approved Amendment No. 1 with Strawn Construction, Inc. for Construction Services for the Modernization and Voluntary Seismic Project at Six (6) School Sites.

Approve Amendment No. 1 to the Lease-Leaseback Contract with Strawn Construction, Inc. for Modernization and Voluntary Seismic Upgrades at Project #14-01 at McKinley, Monroe, Roosevelt, and Washington Elementary Schools and Bancroft Middle School; and Project #14-04 at Jefferson Elementary School.  

Facilities and Technology Committee: January 7, 2015

Non Applicable

On February 4, 2014, the Board of Education received a presentation from Philip J. Henderson, Attorney at Law, Orbach Huff Suarez & Henderson LLP, on the Lease-Leaseback (LLB) Construction Project Delivery Method Available per Education Code Section 17406, which the District will use to deliver some of the bond construction projects in 2014. The basic structure of the LLB is as follows:

• District leases real property to a builder for $1 (site lease)
• Builder constructs facility, then leases the facility back to the district?this is the ?leaseback? component (facility lease)
• District makes payments for construction costs:
• Tenant improvement payments during construction
• Lease payments after construction
• The construction terms and conditions are part of an exhibit to the facility lease
• Title to the new facility vests in the District as lease payments are made
• District makes lease payments for a period of time and then has the option to make a balloon payment to the builder to buy out the facilities lease

One of the benefits of using an LLB delivery method is this method allows more control for who is selected.  A district accepts the Best Value as opposed to the lowest bidder, and while the LLB is not designed as a cost saving tool, districts can level the cost impact by adding competition. Many districts have found that there are fewer performance issues using this method; and the owner is able to control cost by negotiating a Maximum Construction Cost contract based on approved plans and specification which will limit change orders to unforeseen field conditions and/or owner requested changes.

LLB contracts are still school district public work contracts and the builder must pay prevailing wages, a payment bond is required, as well as DSA approval and Field Act compliance.  The District?s Project Stabilization Agreement may also be incorporated into each Lease Agreement.

On March 18 and 25, 2014, staff issued four RFQ?s to the general contracting public through advertisements in the Daily Review; and sent the RFQs to thirteen (13) contractors who had previously worked successfully with the District and the design teams.  On April 2, nine (9) general contractors responded to the RFQs, with all nine respondents meeting the District?s prequalification criteria.  On April 8, staff issued three (3) RFPs to the six (6) most qualified contractors and led mandatory site walks for each project.  Three (3) contractors responded to the RFPs and submitted proposals on the due date of April 25.

On June 17, 2014, the Board approved the construction services contract with Strawn Construction, Inc., in the amount of $4,027,571.00 for the Modernization and Voluntary Seismic Upgrades for Project #14-01 at McKinley, Monroe, Roosevelt, and Washington Elementary Schools and Bancroft Middle School; and Project #14-04 for Modernization and Voluntary Seismic Upgrades at Jefferson Elementary School.

Attached is Amendment #1 to the construction services contract with Strawn Construction, Inc. in the credit amount of ($167,955.00), for Project #14-01 and Project #14-04. The Amendment consists of District approved change orders and incorporates the Contract Allowance amounts resulting in a credit, lowering the final contract amount to $3,859,616.  

Contract and Fee Summary

Mike McLaughlin, Ed.D., Superintendent

Architectural services are paid through the local Measure B Bond.

Board of Education

The Board approved Amendment No. 11 to the Jeffery E. Wong Architectural Design Services Contract for Voluntary Seismic Upgrade Projects

Approve Amendment No. 11, $12,500, for a total amended contract amount of $949,290, to the Jeffery E. Wong Architectural Design Services Contract to add additional design services for the Voluntary Seismic Upgrades Project at the San Leandro Adult School Administration and Storage Building.

Facilities and Technology Committee: January 7, 2015

Non Applicable

The Board of Education previously approved Jeffery E. Wong Architects to provide architectural design services for the John Muir Middle School Renovation and Upgrade Project on April 1, 2008.  The scope of the original contract includes restroom renovations, interior classroom light fixture replacements, interior classroom painting, roofing replacement, and heating upgrades.

Subsequently the Board approved:

• Amendment No. 1 in the amount of $34,100 on December 1, 2009
• Amendment No. 2 in the amount of $5,720 on January 26, 2010
• Amendment No. 3 in the amount of $1,650 on May 18, 2010
• Amendment No. 4 in the amount of $50,520 on June 21, 2011
• Amendment No. 5 in the amount of $20,000 on November 1, 2011
• Amendment No.6 in the amount of $5,500 on April 3, 2012
• Amendment No. 7 in the amount of $48,000  on April 9, 2013
• Amendment No. 8 in the amount of $6,300 on August 13, 2013
• Amendment No. 9 in the amount of $107,000 on April 1, 2014
• Amendment No. 10 in the amount of $7,000 on July 22, 2014

This Amendment No. 11, in the amount of $12,500, is to provide Voluntary Seismic Upgrade design and construction administration services (demolition plans, electrical renovation and new fencing) for the San Leandro Adult School Administration Building and Storage Building on Bancroft Avenue.

Contract Summary

Mike McLaughlin, Ed.D., Superintendent

Miscellaneous Receipts for the month of November 2015 in the amount of  $12,342,075.81 and December 2014 in the amount of $24,21,893.75 has been deposited in the Treasury of Alameda County.

Miscellaneous Receipts for November 2014 in the amount of $12,342,075.81 and December 2014 in the amount of $24,210,893.75 have been deposited in the Treasury of Alameda County. 

Non Applicable

Board of Education

Trustee Carey requested that the Board receive updated Board contact lists with Trustee Prola asking that the spouses' name be included on the Confidential list. Consensus received. The Superintendent also noted that an Updated Brown Act book would be coming soon. 

Trustee Sheridan asked the Board to consider recognizing a partner in the community, Orchard Supply Hardware, who has made some generous donations to James Madison and James Monroe. Consensus received. Piggybacking on that, Trustee Prola also mentioned that every year each City Council member recognizes someone in their district who gives of their time and energy to making San Leandro the best it can be, noting that the Board may want to consider something similar in the future.

The Board will discuss, review, and consider the items on the San Leandro Board Consensus Report. 

Board Bylaws 

At the February 25, 2014, at the request of Trustee Rosato, it was the consensus of the Board to include an on-going list of items that the needed additional information or action on the agenda so that follow-up would be completed in a timely manner.  The Consensus Request Summary spreadsheet is attached for your information. The spreadsheet will be provided to the Board at every Board meeting for continued review and consideration.  Detailed information regarding items on the spreadsheet will be attached as it becomes available.   

Mike McLaughlin, Ed.D., Superintendent

Trustee Sheridan attended the California School Board Association (CSBA) Annual Conference and found it to be very informative.  He attended the Monroe Elementary School Winter Celebration where "Olaf" from the Disney movie Frozen made an appearance.  Trustee Sheridan also noted that he attended the 2nd Annual City-Wide San Leandro Youth Science Fair (SLYSF) on January 8. 

Trustee Gonzalez also attended the second annual Youth Science Fair, saying that this event began with three students from the high school and one from KIPP Academy and has grown, from the first venue located in a small area at the Marina Inn, to a large room at the San Leandro Main Library.  

Trustee James attended the CSBA conference and shared his concerns regarding controversial comments made by an attorney at one of the forums he attended. . He also attended a forum on Special Ed, noting that as a teacher, he was disappointed in the presenters.   He noted that CSBA is asking governing Boards to adopt resolutions calling for the repeal of the school district reserve cap. He urged the Board to not support this resolution. Trustee James concluded his comments saying that he is looking forward to the second half of the school year. Following his comments, Trustee Prola said that she would send a letter to CSBA regarding his concerns that his mentioned. 

Trustee Rosato attended a few Winter Concerts, Ms. Shaws PBL Project demonstration at Wilson Elementary School, and the City-wide Science Fair. He thanked the Board for appointing him as the representative to the Alameda County School Boards Association, adding that he will forward Trustee James concerns regarding CSBA to the Association.   He mentioned that the January 23 Career Day has been postponed, and has not be rescheduled at this time. He announced that there will be a CSAB forecast webcast regarding "What's in Store Financially for Schools and Districts in 2015", on Thursday, January 22, 2014, at 11:00 a.m. This Thursday, January 15, will be the Alameda County School Boards' Association dinner meeting beginning at 6:30 p.m. at the Alameda County Office of Education.  

Trustee Carey attended the Wilson Elementary School Holiday Party, followed by Ms. Louise Shaw's Project-Based Learning (PBL) project, noting that it was great to see the new School Resource Officer interacting with the students. He thanked the Superintendent and Cabinet for hosting the Holiday party at Drakes.  

Trustee Prola attended the CSBA conference and Delegate Assembly. She also noted that the Alameda County School Board Association (ACSBA) is looking at revitalizing the Association, and that everyone is invited to their first meeting on January 15, 2015, at ACEO with a dinner beginning at 6:30 p.m. Trustee Prola liked the suggestion about compiling ideas and helpful hints from the Project Based Learning Projects to share with all teachers.  Trustee Prola has been invited to be a judge at a Economics Study being held in Ruby Smart's class at the high school. She also will be a judge at the Martin Luther King, Jr. Oratorical Festival on Monday,  January 19, at 10:30 a.m. at the Marina Community Center. Trustee Prola wished everyone a Happy and New Year and looks forward "to our continuing work with our schools."

The Board took a short break and then recessed into Closed Session at 8:29 p.m.

The meeting was adjourned at 9:10 p.m.

• Regular Board Meeting - January 27, 2015
• Regular Board Meeting - February 10, 2015
• Regular Board Meeting - March 10, 2015
• Regular Board Meeting - April 7, 2015 Cancelled
• Regular Board Meeting - April 21, 2015
• Regular Board Meeting - May 5, 2015
• Regular Board Meeting - May 19, 2015
• Regular Board Meeting - June 2, 2015
• Regular Board Meeting - June 23, 2015

• Regular Board Meeting - January 27, 2015
• Regular Board Meeting - February 10, 2015
• Regular Board Meeting - March 10, 2015
• Regular Board Meeting - April 7, 2015 Cancelled
• Regular Board Meeting - April 21, 2015
• Regular Board Meeting - May 5, 2015
• Regular Board Meeting - May 19, 2015
• Regular Board Meeting - June 2, 2015
• Regular Board Meeting - June 23, 201