The meeting was called to order by President Prola at 6:00 p.m.  It was noted that all Board members were present.

There was no Public Testimony on Closed Session items.

The Board recessed into Closed Session at 6:01 p.m.

The Board reconvened into Open Session at 7:00 p.m.

President Prola led the Pledge of Allegiance to the Flag.

The Board approved the agenda of the Regular Board meeting on February 10, 2015.

Approve the agenda for the Regular Meeting held on February 10, 2015.

Members of the audience who wish to address the Board are asked to complete the yellow card available at the entrance and submit it to the Board's Administrative Assistant. Speakers who have completed the card will be called when the item is reached on the agenda or, for non-agenda items, during the Public Testimony. Cards are to be turned in before the item is reached on the agenda. Please note that the meeting is being recorded.

State law prohibits the Board of Education from taking any action on or discussing items that are not on the posted agenda except to A) briefly respond to statements made or questions posed by the public in attendance; B) ask questions for clarification; C) provide a reference to a staff member or other resource for factual information in response to the inquiry; or D) ask a staff member to report back on the matter at the next meeting and/or put it on a future agenda. (Government Code 54954.2(a)).

Carol Delton, District Special Education teacher, addressed the Board regarding recent technology upgrades.   Areas of concern included that the new copiers purchased for the high school are slower, not programmed to reflect that toner is needed, and have not been programmed to scan documents.  With the overwhelming number of updates and software packages, the teachers have received this year, it has slowed the teachers down. She urged to the Board to take her concerns into consideration for future technology purchases and maintenance.  

Richard Chennault, PTSO President at John Muir Middle School, and LCAP parent representative, thanked the Board for hiring Principal Vernon Walton; however raised concern about the quality of the math department.  He urged the Board and the District to pay more attention to John Muir as a whole, but specifically the math department.

None

Board of Education

PUBLIC COMMENT

Kim Lamfers addressed the Board on behalf of Trustee Area 1 candidate Monique Tate, commenting that she is a diligent member of the CSEA #615 Board at the Alameda County Office of Education and is a vested and involved parent in San Leandro Unified. As a new San Leandro resident, Ms. Lambers said that she would personally be proud to have Ms. Tate represent her Trustee Area, and would be a great addition to the Board.

Jon Sherr, San Leandro Teachers' Association (SLTA) President addressed the Board on behalf to the SLTA Executive Board in support of Monique Tate stating that the SLTA Executive Board unanimously agreed to endorse Ms. Tate, describing her as fair, positive, thoughtful and collaborative and would be a great addition to the Board of Education. 

Following public comments, President Prola briefly outlined the process the Board would follow this evening, noting that the two candidates, Monique Tate and Carman West-Jefferson, met all the requirements:

• Order of the interviews will be drawn by lottery numbers
• Each candidate will be allowed a total of 30 minutes to complete her interview - 5 minute openings statements; interview questions from the Board member and a 3-minute closing statement
• Each candidate will be asked the same set of core questions with the possibility of a follow-up question related to a response and/or other their applications
• Candidates will be sequestered until all interviews are completed
• Once the interviews are completed, the candidates will be invited back to the general meeting while the appointment process takes place
• The Board President will ask each Board member for their nominee, and then entertain a motion for the appointments.  If, after three rounds of balloting, no candidate has received four votes or the Board is unable to come to an agreement, a Special meeting will be called before the 60-day period deadline of February 19, 2015.

Each candidate introduced herself and answered eleven questions posed by the Trustees. The topics included the basic purpose of the public schools, and the role of the Board of Trustees; their primary purpose/role, what strengths they would bring as a member of the Board and how they would become more effective as a Board member.

After recognizing the qualities of both candidates, and thanking them for their willingness to serve the students of our community, the Board presented their nominations: 

• Trustee James made a motion and Trustee Sheridan seconded to nominate Monique Tate to the Trustee for Area 1. 
  
• Trustee Rosato made a motion to nominate Carmen West-Jefferson; however, the motion died with a lack of a second.

Ballots were distributed, collected and the votes were read: 

• Tate: Carey, Gonzalez, James, Prola, Rosato, Sheridan,

By a vote of 6-0, Monique M. Tate was appointed as Trustee for Area 1. 

The Board will interview candidates and make a provisional appointment to fill the vacancy created by the resignation of Corina N. Lopez, Trustee Area 1. 

Ad Hoc Appointment Committee: January 30, 2015

Board Bylaws 9223; Filing Vacancies; Government Code 1770 - Vacancies: Public Offices; Government Code 1099 - Simultaneous Holding of Offices

The District received the resignation of Trustee Corina N. Lopez effective December 19, 2014. The resignation was filed with the Alameda County Superintendent of Schools,  Sheila Jordan on December 19, 2014. The resignation is effective that date and is irrevocable (California Education Code Section 5090). 

Corina N. Lopez, whose term as a San Leandro Unified School District Board of Trustee does not end until 2016, was elected to the San Leandro City Council, an incompatible office, and entered upon those duties by oath on December 8, 2014, vacating her seat on the School Board. At the Board of Education meeting on January 13, 2015, the Board voted to make a provisional appointment it fill the vacancy under Board Bylaw 9223.   

In order to draw from the largest possible number of candidates, the Board placed an advertisement in the Daily Review and the San Leandro Times announcing that it is seeking candidates for Trustee Area 1.  Additionally the announcement was placed on the District's website.  Interested candidates were encouraged to apply and the packet of information was made available at the following locations: District Office, Wilson Elementary School, Bancroft Middle School, Muir Middle School, and the San Leandro Main Library. Candidates were required to submit their completed applications no later than 4:00 p.m. on Friday, January 30, 2015. 

An Ad Hoc Board Appointment Committee was formed and met on Friday, January 30, 2015, at 4:30 p.m. The Ad Hoc committee reviewed the candidate applications to ensure that they met the requirements.  Verification of 20 eligible nomination signature was confirmed by the Country Registrar of Voter's Office.  Candidates meeting all requirements will be interviewed this evening.  Order of the interviews will be drawn by lottery numbers.  The first interview will begin at approximately 7:15 p.m. and each interview will be 30 minutes.  Candidate applications are attached. 

In the event if no applicant receives four votes in the first round of ballots, another round of ballots would be distributed.  After the second round of ballots, if an applicant still did not have four votes, another round of ballots would be distributed. After a third round of balloting if not applicant has received four votes or if the Board is unable to come to an agreement, a Special Meeting would be called before the 60-day period deadline of February 19, 2015.  

Mike McLaughlin, Ed.D., Superintendent

Superintendent McLaughlin administered the oath of office to Monique M. Tate. Then Board and staff then welcomed her as she took her place on the dais.  

The Oath of Office will be administered to the newly appointed provisional Board Trustee.

The District's financial advisor, Dale Scott, provided an updated presentation regarding the status of the proposed refunding of the District's outstanding Capital Appreciation Bonds (CABs) and the various options available to the District as it moves forward including:

• Refunding CABs
  • Attempt open market purchase
  • Structure advance refunding of remaining CABs as interest only through 2023
• Refunding Convertible CABs
  • Attempt open market purchases
  • For remaining options to be pursued:
    • Advance refunding with the interested only through 2017 (Alternate 2-A)
    • Advance refunding with level debt service (Alternate 2-B)
    • Delay until current refunding available in 2028 (Alternate C)

It was the recommendation of Mr. Scott that the District raise the public's school property tax rate in order to start paying back the interest on the loan each year, adding that the District would then need to decide how much to raise the tax rates.

Following the presentation and clarifying comments and questions, the Board moved to Action Item 13a, Adopting Resolution No. 15-09 Authorizing the Sale and Issuance of the San Leandro Unified School District General Obligation Refunding Bonds. 

The District's financial advisor will provide an updated presentation regarding the status of the proposed refunding of the District's outstanding Capital Appreciation Bonds (CABS) and the various options available to the District as it moves forward.

Sonal Patel, Director of Teaching, Learning and Educational Equity delivered a presentation on the implementation of Title I, Title II, and Title III categorical funding and programs that support improving student achievement and performance in the San Leandro Unified School District.  Highlights included:

Title I:  Funding for the lowest-achieving student in high poverty schools

• Of the percentage of the District's Title I Student Allocation, a small portion (approximately $10k is allocated for our private schools)
• Remaining funding is used for a variety of services such as translation for parent engagement, and approximately $300k for our Supplemental Educational Services (SES)

Title I:  School Site Plans Inform Site Title I Expenditures

• Title I Schools have a School Site Councils (SSC), which governs how Title I funds are used
• District staff is working with the leadership at the Title 1 schools to create new School Site Plans that align to our LCAP and our District Strategic Plan, which will guide School Site Councils on how site Title 1 monies are spent

Title I: Supplemental Educational Services (SES)

• As opposed to years past, this year
  • Achievement data is used, along with principals and teacher input to prioritize our students most in need of tutoring and those students who were given applications
  • Parents facilitators now use GoogleForm to gather parent vendor preference
  • Per parent request, we are coordinating with to come to school sites so parents don't have to travel
  • Principals are charged with holding vendors accountable for attendance and linking tutoring to actual learning plans

Title II: Preparing, Teaching, Training and Recruitng High Quality Teachers and Principals

• Offering a series of after-school workshops such as Common Core Math

Title III: Ensuring English proficiency and core academic achievement for English Language Learners

• In San Leandro Title III funds goes to support personnel and translation services
• This spring we will write our Title II Plan
• Currently, a English Learner Program Redesign Workgroup is meeting monthly to review our programming and make recommendation for our new Common Core-aligned English Learner Program Master Plan
• Title III Plan and EL Program Master Plan will be integrated to be use to inform how we ues our Title IIII funding in 2015-2016 to meet the needs of English Learners

Ms. Patel noted that in June 2015, they will be bringing the Consolidated Application (ConApp) to the Board for consideration.  The ConApp  is a two-part application and reporting  process for federal categorical program funds.  Board approval of the ConApp equals agreement to continue to apply for and receive federal funds, such as Title I-III.

Comments and questions raised by the Board included if the funding is secure, appreciation of the delivery service model and getting the money to those who really need it.  

PUBLIC COMMENTS

Richard Chennault, a member of the School Site Council and involved parent at John Muir Middle School, urged the Board to move aggressively towards moving John Muir out of Program Improvement (PI) status, noting that the school is currently repeating their third year. He asked the Board and District to help him accomplish that goal and pledge to commit to doing things differently, and "helping John Muir staff make the changes that have to be made, to get the job". 

Jason Toro, Manager, Student Health & Wellness Center, provided the Governing Board with an update on the program planning process for the Student Health & Wellness Center.  The presentation focused on program development, preliminary budget projects (drafts), construction update, and opening of the center. Highlights included:

• School Health Center Model
  • Open during school hours and after school
  • Services offered by appointment or drop-in
  • No cost to students, regardless of insurance status
  • Assured Confidentially
  • Integrated services means easy referrals
• Services include: medical, dental, behavior health, health education and promotion; youth development, family engagement, school climate, health coverage and insurance enrollment
• Developmental Youth Outcomes
  • Healthy & Safe
  • Engaged & Empowered
  • Productive and Successful
• Construction Update
  • Projected completion date is the first week in June 2015
• Grand Opening - August 2015

Student Board member Martin asked about opening the center before school, and plans to reach out to all students about the programs offered. Board questions included how much of the $1M was coming from the general fund, and if the center would be opened when school is not in session, which were addressed by Mr. Toro.   

Victoria Forrester, the Director of Student Services, Special Education and Community Wellness, gave an update on the work of the Special Education Task Force thus far. A parent, teacher and student joined Ms. Forrester to update the Board on the progress of the Special Education Task Force and provided information regarding next steps as they work to build a strategic action plan that will guide Special Education programs and operations. The presentation focused on five Program Components:

• Communication
• Taskforce
• SESR (Special Education Self Review) Compliance
• Staffing
• Professional Development

Ms. Foresster than introduced parent Alan Lee; District Sp.Ed. teacher Sally Lewis; and student Isabelle Perez to share their experiences. 

• Alan Lee shared, that as a parent on the Taskforce, he is encouraged with the open dialogue bridging mainstream, special services and parental input for all students and teachers
• Sally Lewis, District Special Education teacher expressed her enthusiasm about this work, "It has been a forum where teachers, parents, students, and administrators can come together to reflect and discuss how to improve and implement interventions, access, and resources for all students district-wide"
• Isabelle Perez, a student on the Taskforce spoke about how the program has evolved since she began receiving Special Education resource support in elementary school, and her experience in terms of building the Strategic Plan and how it defines the structure of the special education program

The Board thanked staff for the super presentation, and commended Ms. Perez for doing a great job.  A question was raised regarding the approach for aligning the Strategic Plan and the LCAP with Special Ed, which was address by staff.

PUBLIC COMMENT

Carol Delton, Special Education Co-Chair spoke about the program at the high school and shared some of the services that they provide students especially in the areas of transition, such as job training programs in the community; an annual field trip to Chabot College where students meet with counselors and tour the campus, and learn about what disability services are offered; and a number of our students work with EAOP at other general support college systems and receive scholarships through the San Leandro Scholarship Foundation

Following Public Comments, the Board took at bring at 8:50 p.m. and reconvened to Open Session at 8:55 p.m.

Rabinder Mangewala, Director of Technology, Assessment, Research and Evaluation, and Ryan Choate, Chief Technology Officer, presented information on the district's connection to the Fiber Loop. The presentation included details on the vendor selection process. In addition, the plan for the district's technology infrastructure road map and funding for all related projects was explained. Key points included:

• Financial Analysis: Pre E-Rate Discount
  • Total Five Year Cost  - $1,487,040
  • Annual Cost - $297,408
  • Monthly Cost - $24,784
• Financial Analysis: Post E-Rate Discount Years 1-5
  • If project is approved and funded by E-Rate, the District will receive a 80% discount an addionnal 10% discount via CA teleconnect Fund
    • Monthly Cost Pre-E-Rate - $24,784
    • Monthly Cost - Post E-Rate - $4,957
    • Monthly Cost After CA Teleconnect - $2,479
• Timeline: Connection to the Loop
  • Project Kick-Off - February 2015
• Infrastructure needs to ensure that students of SLUSD  have access to high speed Internet and the devices required for 21st Century Teaching and Learning
  • Internal Switches and Fiber
  • New WiFi Access Points
  • Internet bandwidth, Internet Transportation from ACOE and Firewall (After Switches and Loop Connection is complete)
  • Student Devices (4,000+ devices already deployed
• Budget for Technology Infrastructure
  • SLUSD applied for and received a QZAB Bond for $5,000,000 to pay for the connection to the City of San Leandro Fiber Loop, other Technology infrastructure needs and some student and teacher devices

Superintendent Dr. Mike McLaughlin provided a midyear update on the implementation of year one of the District's adopted strategic action plan. January 2015 serves as the midyear marker for the first year of the implementation of the San Leandro Unified School District?s Strategic Action Plan, adding, "That we are not only where we are supposed to be, we are beyond it." The following midyear report serves as information regarding the progress being made in each of the following five focus areas. Dr. McLaughlin noted that this information will be posted on the District website.  

1. Student Achievement, Access and Equity

• Employee development;, recruitment & Retention
• Improvements in Course Programming
• Curriculum, Programs & Instructional Tools
• Special Education
• Assessment
• The Arts
• Elementary Library

  
2. Technology

• Infrastructure
• Devices
• Google Apps for Education

3. Community and Public Relations

• District and School Websites
• Move to City Hall Building
• Parent Facilitators
• Centralized Enrollment
• Communications Planning

4.  School Safety, Health and Wellness

• Positive Behavior Intervention and Support (PBID) Initiative
• Established a District Wellness Council
• Updating All Emergency Operations Plans and Procedures
• Preparing for the Opening of the Student Health and Wellness Center
• Increased Training Opportunities for our Physical Education Teachers
• Improved Compliance Training for All Employees

5.  Facilities

• Facilities projects completed this fall:
  • Solar Project
  • Exterior painting and installation of the digital marquee at San Leandro High School
  • Athletics sports complex at San Leandro High School
  • Parking lots and driveway at Wilson Elementary and John Muir Middle School
  • Repurposing and remodeling of the new Student Services, Special Education, and Community Wellness Building
• Fencing at the sites to be addressed spring 2015

Dr. McLaughlin conclude his presentation, saying that he will be providing his "State of the District" in May.   

Trustee Rosato reported receipt of the following emails from January 28, 2015, - February 9, 2015:  From Linda Pollard regarding "LCAP 2014-2015 Community Engagement Meetings," and "District Facilities, Locate, and Staff - Update"; from Reena Valvani regarding "Innovator Response to Board Meeting"; from Robin Michel regarding "Special Education Task Force  Crosses the Halfway Mark"; from Maureen Forney regarding "Letter in Oppostion to Rail Spur Project: Trains in SL"; from Laura Aguayo-Guevara regarding "Certificated Job Vacancy"; from Ibado Ismail regarding "February 2015 Bancroft Banner"; from Mary Patterson regarding "Classified Vacancies"; from Lourdes Andrade regarding "Employee Reimbursement Forms"; from Isabelle Rodriguez regarding "You are Cordially Invited!"

Student Board member Anna Martin provided an update to the Board regarding activities at the San Leandro High School campus and the Fred T. Korematsu campus. Highlights included:

• February 25 Band Concert at the AEC Theater
• March 13 will be the Talent Show at the Arts Education Center (AEC)
• March 27 a motivational speaker with be coming the school for an assembly
• This week they have been going through the interview process for the Youth Advisory Council for the Student Health and Wellness Center

Ms. Martin raised a concern that during a recent lock down at the FTK Campus, teachers and students felt unprepared for this or any type of disaster, due to the lack of drills and procedures to follow.  She would like to see this addressed.   

California School Employees Association (CSEA) President Carol Alverez welcomed Ms. Tate to the Board.  She also invited the Board and District administration to shadow our classified employees during classified employees week in May.

Superintendent McLaughlin commented that he had no further comments in addition to his Midyear Strategic Plan Update presentation. 

Trustee Prola reported that the Facilities & Technology Committee met on February 4, 2015, and approved several Notices of Completons, and Change Orders which are on the agenda for Board consideration tonight.  They also discussed the recommendation for the Fiber Loop Vendor, Switch/Fiber upgrades and QZAB Bond budget and project update.  

Trustee Carey reported that the Eden Area Regional Occupational Program met on Thursday, February 5, 2015, and recognized four students as "Students of the Month". They approved the Governing Board reorganization, announcing that Gary Howard from Castro Valley was appointed President and that he was appointed Vice President.  They adopted Resolution 447: Declaring February as Career Technical Education Month Career and approved the adoption of Board Policy and Administrative Regulations 5141.21: Administering Medication and Monitoring Health Conditions, adding that he would like the the Board Policy to review our policy.  

As the Board meeting approached 10:30 p.m., on a motion made by Trustee James, and seconded by Trustee Rosato, the Board approved extending the meeting to no later than 11:00 p.m. by a 7-0 vote. 

The following item was pulled from the Consent Calendar: 

• Approval of Board Minutes -January 27, 2015 (James)

With that the Board approved the Consent Calendar as amended. 

These items are considered routine and may be enacted by a single motion. At the request of any member of the Board, any item on the consent agenda shall be removed and given individual consideration for action as a regular agenda item.

Trustee James noted that under the Superintendent's report, the agreement reached between the District and San Leandro Teachers' Association was 3.25%, not 3.5% as reported.  The Superintendent added, that because the percentage of the raise was actually never mentioned, the amount be stricken from the minutes. 

With that, the Board approved the minutes of the Regular Board meeting held on January 27, 2015, as amended. 

Approve the minute of the Regular Board Meeting held on January 27, 2015.

Adopt Resolution No. Resolution No. 15-07, Proclaiming the Month of March as Art IS Education, 2015 Theme "Inspiring Creative Communities!"

March 2015, marks the 15th Year Anniversary of Art IS Education, a month-long celebration of student achievement through the arts and arts integrated curriculum. The District has had a long-standing relationship with the Art IS Education Program with Alameda County Office of Education (ACOE). For the last 7 years it has taken the form of our Teacher Action Research Initiative (TARI) work at all of our elementary schools and the last 2 years in our middle schools. Through TARI, our classrooms have been developing and using culturally responsive arts integration to support and enhance student learning. Imaginative student art work integrated with their writing abounds classrooms and hallways at every school site. In addition, one of our schools, Jefferson Elementary, has been recognized as a TARI Demonstration School. The website www.artiseducation.org has more information about the events and activities planned for the Art IS Education 15th Year Anniversary Celebration. This year?s theme is "Inspiring Creative Communities!", which is an invitation for youth to tell their story about the role creativity plays in their lives to connect, inspire and make positive change in their community. Resolution No. 15-07 formally declares the month of March ?Art IS Education Month.

Adopt Resolution No. 15-08 Proclaiming March 2, 2015, as National Education Association's Read Across America Day

National Education Association's Read Across America Day began in 1998 as a way to encourage children to read and experience the love and enjoyment of reading. Read Across America Day has become the nation's largest reading event. March 2, 2015, is designated as Read Across America Day, which is on or near Dr. Seuss's birthday (March 2). On this day, those interested in being part of Read Across America Day are encouraged to contact one of the district's elementary schools to sign up to read.

Non Applicable

Mike McLaughlin, Ed.D., Superintendent

Approve the Notice of Completion (NOC) for the Bancroft Middle School Modernization & Voluntary Seismic Upgrade Project.

Facilities & Technology Committee: February 4, 205

Notice of Completion is subject to approval by the Board of Trustees per Contract Specifications.

All work required of the contractor, Strawn Construction, Inc., for the Bancroft Middle School Modernization & Voluntary Seismic Upgrade Project has been performed and is now complete.  Lease payments are scheduled to be released based on the time frames in the Lease-Lease Back Agreement, Exhibit C.

The project was completed on December 4, 2014.  The project team included AEDIS Architects and Kitchell (Construction Management).

Mark Martinelli, Assistant Superintendent, Business & Operations

Non Applicable

Mike McLaughin, Ed.D., Superintendent

Approve the Notice of Completion (NOC) for the McKinley Elementary School Modernization & Voluntary Seismic Upgrade Project. 

Facilities and Technology Committee: February 4, 2015

Notice of Completion is subject to approved by the Board Trustees per Contract Specifications.

All work required of the contractor, Strawn Construction, Inc., for the McKinley Elementary School Modernization & Voluntary Seismic Upgrade Project has been performed and is now complete.  Lease payments are scheduled to be released based on the time frames in the Lease-Lease Back Agreement, Exhibit C.

The project was completed on December 4, 2014.  The project team included AEDIS Architects and Kitchell (Construction Management).

Mark Martinelli, Assistant Superintendent, Business & Operations

Not Applicable

Mike McLaughlin, Ed.D., Superintendent

Approve the Notice of Completion (NOC) for the SLHS Exterior Site Work, Phase I Project.

Facilities & Technology Committee: February 4, 2015

Notice of Completion is subject to approval by the Board of Trustees per Contract Specifications.

All work required of the contractor, BRCO Constructors, Inc., for the SLHS Exterior Site Work, Phase I Project has been performed and is now complete.  Lease payments are scheduled to be released based on the time frames in the Lease-Lease Back Agreement, Exhibit C.

The project was completed on December 31, 2014.  The project team included WLC Architects and Harris & Associates (Construction Management).

Mark Martinelli, Assistant Superintendent, Business & Operations

Not applicable

Mike McLaughlin, Ed.D., Superintendent

Approve the Notice of Completion (NOC) for the San Leandro High School Open Space Project

Facilities & Technology Committee: February 4, 2015

Notice of Completion is subject to approval by the Board of Trustees per Contract Specifications.

All work required of the contractor, BRCO Constructors, Inc., for the San Leandro High School Open Space Project has been performed and is now complete.  Lease payments are scheduled to be released based on the time frames in the Lease-Lease Back Agreement, Exhibit C.

The project was completed on August 15, 2014.  The project team included SIM Architects and Harris & Associates (Construction Management).

Mark Martinelli, Assistant Superintendent, Business & Operations

Approve Out-of-State Field Trip for San Leandro High School DECA Students to Orlando, Florida from April 24-30, 2015.

San Leandro High has requested approval of a field trip for their Distributive Education Clubs of America (DECA) students that will qualify at the state conference in the spring. Depending on state winners, approximately 4 students will attend the International DECA Competition in Orlando, Florida from April 24-30, 2015. San Leandro High DECA students have been attending these competitions since 1985. The cost of the trip will be covered by the students and the required number of chaperones will accompany the students. All appropriate field trip rules will be followed.

Mike McLaughlin, Ed.D., Superintendent

The Board briefly discussed the options and recommendation that were presented, keeping in mind that the current tax rate in San Leandro for the schools is $110 per $100,000 of assessed property value annually, and "the Board needs to find a number that everyone can live with."  At the conclusion of the discussion, the Board voted to have Mr. Scott develop a plan for paying off the CABS based on a maximum $15 per $100,00 value rate hike.  Mr. Scott estimated that a $15 tax hike could equal approximately $30 million in savings in interest payments.     

The Board adopted Resolution No. 15-19 Authorizing the Sale and Issuance of the San Leandro Unified School District General Obligation Refunding Bonds.

Adopt Resolution #15-09 Authorizing  the Sale and Issuance of an Leandro Unified School District General Obligation Refunding Bonds.

Mark Martinelli, Assistant Superintendent, Business & Operations

President Prola briefly explained the process and shared some information about the candidates.

Following the tallying of the written votes, the Board submitted a ballot, casting a vote for Diana Prola (San Leandro USD); Joaquin J. Rivera (Alameda COE); and Vince J. Rosato (San Leandro USD). 

Discuss and consider submitting a ballot for the 2015 CSBA Delegate Assembly.

The California School Boards Association is now conducting the 2015 Delegate Assembly Election. The San Leandro Unified School District is in Region 7-B.  The Board as a whole may vote for up to the number of vacancies in the region or subregion as indicated on the ballot. For example, if there are three vacancies in the region or subregion, the Board may vote for up to three individuals.  Regardless of the number of vacancies, each Board may cast no more than one vote for any one candidate.  The ballot also contains a provision for write-in candidates; their name and district must be clearly printed in the space provided. Ballots must be postmarked by the U.S. Post Office on, or before Monday, March 16, 2015.  No exceptions are allowed. 

Election results will be available on CSBA's website no later than Wednesday, April 1. If there is a tie vote, a run-off election will be held.  All re-elected and newly elected Delegates will serve two-year terms beginning April 1, 2015-March 31, 2017.  The next meeting of the Delegate Assembly is on Saturday, May 16 - Sunday May 17, 2015, at the Hyatt Regency in Sacramento. 

Mike McLaughlin, Ed.D., Superintendent

The Board approved the Public Disclosure of Collective Bargaining Agreement for the California Employees' Association - Chapter #94. 

The Board approved the Ratification of Tentative Agreement between the San Leandro Unified School District and the California School Employees' Association - Chapter #94. 

The Board approved the Compensation Increase for Management and Unrepresented Employees. 

The Board approved an Amendment to the Contract of the Deputy Superintendent of Educational Services.

The Board approved an Amendment to the Contract of the Assistant Superintendent of Human Resources.

The Board approved an Amendment to the Contract of the Assistant Superintendent of Business and Operations. 

The Board approved an Amendment to the Contract of the Superintendent.

The cost of services is included in funded from Measure B, the November 2006 School Facilities General Obligation Bond.

Mike McLaughlin, Ed.D., Superintendent

The Board approved Change Order No. 1 to the Jeff Luchetti Construction Inc. Lease-Leaseback Contract for Soil Lime Treatment at the Muir Middle School Parking Lot Renovation Project #14-12.

Approve the Change Order No.1 to the Jeff Luchetti Construction Inc. Lease-Leaseback Contract for the Lime treatment of the site for project #14-12 for the Muir Middle School Parking Lot, funded through Measure B.

Facilities & Technology Committee: February 4, 2015

Non Applicable

On May 28, 2014, the Board of Education approved the Agreement for Preliminary Services (Preconstruction Services) with Jeff Luchetti Construction Inc. for Project #14-07 for the Wilson Elementary School Parking Lot, Irrigation and Fields Project; Project #14-08 for the Madison Elementary School/District Office Parking Lot; and Project #14-12 for the Muir Middle School Parking Lot and Courtyard Landscaping, projects funded through savings from Measure B, the general obligation bond approved by San Leandro voters in 2006.

On June 24, the Board of Education approved the construction services contract with Jeff Luchetti Construction, Inc., in the amount of $1.219,225.00 for Project #14-07 for the Wilson Elementary School Parking Lot, Irrigation and Fields Project; Project #14-08: the Madison Elementary School/District Office Parking Lot Project; and Project #14-12 for the Muir Middle School Parking Lot.

On December 5, 2014 a meeting was held on site with all relevant team members including the Civil Engineer, Geotech Consultant, the Testing Engineers, the General Contractor and their Civil Contractor to review the site conditions after the heavy and prolonged inclement weather (rain) received through November.

Several options were discussed on how to remediate the wet sub surface soil on site. It was decided that the best option was to lime treat, 12" deep with a 5% lime mix over the entire site. Once this was completed it would allow the project to progress without further delay.

Attached is the change order dated December 18, 2014 in the amount of $90,000, which extends the original lease-lease back contract sum from $767,138.00 to $857,138.00 for project #14-12 for the Muir Middle School Parking Lot.

Mark Martinelli, Assistant Superintendent, Business & Operations

The project is funded through Measure M, the November 2010 Facilities General Obligation Bond Election, and will result in a reduction of energy costs.

Mike McLaughlin, Ed.D., Superintendent

The Board approved Change Order No. 2 SunPower Contract for Project #13-17, for the Design and Construction, Operations, for the Design and Construction, Operations & Maintenance Agreements with Performance Guarantee (Project #13-17) for Solar Funded through Measure M.

Approve Change Order No. 2 to the SunPower Contract in the amount of $257,529, for additional paving at the Adult School and additional engineering due to changes in the location of the solar panels. 

Facilities and Technology Committee Meeting: February 4, 2015

Non Applicable

On February 4, 2014, the Board of Education received a presentation from Philip J. Henderson, Attorney at Law, Orbach Huff Suarez & Henderson LLP, on the Lease-Leaseback (LLB) Construction Project Delivery Method Available per Education Code Section 17406, which the District will use to deliver some of the bond construction projects in 2014.

At the 12/20/13 Board Meeting, the Board of Education approved the contract , in the amount of $5,965,516, with SunPower Corporation, for the Design and Construction, Operations & Maintenance Agreement and Performance Guarantee (Project #13-17) for Solar Projects at San Leandro High School and Bancroft Middle School.

During the design, two major issues resulted in necessary changes to the layout conceptual design outlined in the original agreement.  The original agreement included a solar array in the parking lot adjacent to San Leandro High School, which was formerly owned by PG&E.  When the District acquired the property, PG&E maintained the right to the easement around their electrical towers.  Based on safety issues and maintenance needs, PG&E denied the District permission to install permanent facilities on the easement. This necessitated relocating the panels on the high school roof while still maintaining the same level of energy generation. 

At Bancroft Middle School, the City of San Leandro?s tree ordinance restrictions made it necessary to find a new location in order to generate the same amount of energy needed for the anticipated cost savings. It was determined that the same (or slightly higher) energy generation could be realized by installing the solar at the San Leandro Adult School parking lot, with power supplied to Muir Middle School. This amendment reflects the solar installation layout change and adjusts the generation accordingly, increasing the generation and extending the completion dates, due to the changes.

Change Order No. 1 was approved on November 18, 2014 for $30,039.73 to pay for addition pier depth required for the carport installations.

This Change Order No. 2 is to have Sunpower pave the area at the Adult School creating an additional parking lot and compensate Sunpower for the added design costs in due to location changes from Bancroft to Muir and from the high school parking lot to the roof top ($257,529).

Mark Martinelli, Assistant Superintendent, Business & Operations

The cost of services is included in funding from the General Obligation School Facilities Bond Measure B ($500,000) , as well as the additional funding  sources, including the Department of Health and Human Services, the Alameda County Health Care Services Agency, and Redevelopment Agency funds.

Mike McLaughlin, Ed.D., Superintendent

The Board approved Amendment No. 12 with  Aedis Architects for Project 14-06, School Based Health and Wellness Center and Project 14-14 for the Adult School Office Parking Lot.

Approve Amendment No. 12, in the amount of $25,274, to provide additional Architectural and Structural Engineering services to contract with Aedis for architectural services for the  School Based Health and Wellness Center. 

Facilities & Technology Committee Meeting: February 4, 2015

Non Applicable

The Board of Education previously approved Aedis Architects, through a Request for Qualifications (RFQ) process, to be placed in an Architectural Pool for use on selected projects as identified through the local Measure B Bond.  The original Contract was entered into on September 6, 2007, between Aedis Architects and San Leandro Unified School District to provide architectural design services for painting and lighting modernization at San Leandro High School (SLHS), McKinley, Roosevelt, and Washington Elementary Schools.

Subsequently, the Board approved:

• Amendment No. 1, in the amount of $470,654, on  November 6, 2007, which added modernization at Bancroft Middle School to the scope of the contract.
• Amendment No. 2, in the amount of $121,532, on December 14, 2010, which added classroom painting and lighting upgrades at Garfield and Monroe Elementary Schools.
• Amendment No. 3, in the amount of $18,810, on January 24, 2012, which added classroom painting and lighting upgrades at Washington Elementary School to Include Buildings C & E.
• Amendment No. 4, in the amount of $389,562, on August 7, 2012, provides architectural design services for window, skylight, seismic and exterior door repair and or replacement at San Leandro High School as well as the replacement of portable classrooms in building C and E at Washington Elementary School.
• Amendment No. 5, in the amount of $29,000, on December 11, 2012, for professional design services to install modular classroom buildings at Washington Elementary School instead of portables, as originally designed.
• Amendment No. 6, in the amount of $4,400, provided architectural design services for engineering calculations for skylights at San Leandro High School in order to prepare and allow for production before the installation during the summer timeframe. 
• Amendment No. 7, in the amount of $351,960, was approved on June 4, 2013, and was for additional Measure B savings modernization and voluntary seismic upgrade projects in 2014.  In August of 2012, the Board approved the creation of additional Measure B projects from funding generated through savings. The sites include Garfield ES (no seismic work), McKinley ES, Monroe ES, Roosevelt ES (no seismic work), Bancroft MS and Washington ES.
• Amendment No. 8,  in the amount of $102,343, was approved August 20, 2013, and was for additional seismic upgrades at Garfield ES (Davis Street Bldg), Roosevelt ES (Broadmoor Child Care Bldg and the Farrelly Pool Bldg), and additional scope at Roosevelt ES (Floor drains, roofing) and Bancroft MS (Chairlifts, stair noising, roofing, mechanical access).
• Amendment No. 9, in the amount of $33,140, was approved on February 2, 2014, and provided additional architectural design services for mandated ADA upgrades to the path of travel at McKinley Elementary School and Washington Elementary School.
• Amendment No.  10, in the amount of $6,700, was approved on February 25, 2014, and provided additional architectural services specifically related to the re-engineering and modifying existing ductwork at HVAC units located in the attic space above the Bancroft Middle School music room and practice studios in order to accommodate new access for maintenance staff, and to procure DSA approval.

• Amendment No. 11, in the amount of $285,889, was approved on March 18, 2014, and provided architectural services for the conversion of the former Girls, Inc. building to the District?s new School Based Health and Wellness Center.  The existing building consists of approximately 13,000 square feet. The project includes modernization to the interior and exterior to accommodate the program.

This Amendment No. 12, in the amount of $25,274, is to provide additional Architectural and Structural Engineering services to repair 2 broken trusses discovered during demolition of the School Based Health and Wellness Center ($5,320) and to provide Architectural and Civil Engineering services for the design of the parking lot at 2255 Bancroft Ave. ($19,954). 

Contract and Fee Summary

Mark Martinelli, Assistant Superintendent, Business & Operations

The cost of services is included in funding from the General Obligation School Facilities Bond Measure B ($500,000), as well as the additional funding  sources, including the Department of Health and Human Services, the Alameda County Health Care Services Agency, and Redevelopment Agency funds.

Mike McLaughlin, Ed.D., Superintendent

The Board approved Change Order NO. 1 to the MW Logic Construction Contract for Project 14-16, the School; Based Health and Wellness Center.

Approve Change Order No. 1 to the MW Logic construction contract, in the amount of  $66,453, for truss repair, asbestos abatement, revising wall ties, locating the sewer, and removing a draft stop.

Discussed at the Facilities & Technology Committee Meeting on February 4, 2015. The contract was taken directly to the Board. 

Non Applicable

On February 4, 2014, the Board of Education received a presentation from Philip J. Henderson, Attorney at Law, Orbach Huff Suarez & Henderson LLP, on the Lease-Leaseback (LLB) Construction Project Delivery Method Available per Education Code Section 17406, which the District will use to deliver some of the bond construction projects in 2014.

On August 12, 2014, the Board of Education approved the construction contract, in the amount of $1,000,000, for the health clinic portion only, with MW Logic, Inc., for Project #14-06 for the School Based Health Center Construction Project. Board was informed that staff would bring forward a change order for seismic work and demolition of interior walls only ($380,000) for the wellness center portion, which would be funded by Redevelopment Agency funds.

On September 9, 2014, after a staff recommendation that it would be more efficient and cost effective to build the health portion and the wellness center portion concurrently. The Board of Education agreed with the recommendation and approved the transfer of $1.2 million from the Developer Fee/Redevelopment Fund (Fund 25) to the Building Fund (Fund 21) in order to complete the entire project in one phase.

Amendment No. 1, in the amount of $1,408,491, to the lease lease-back contract with MW Logic, Inc., is for completion of both portions of the School Based Health and Wellness Center, and increases the contract to a total of $2,408,49.

Change Order No. 1, in the amount of $66, 453, to the lease lease-back contract with MW Logic, Inc., is compensate MW Logic for the truss repair, asbestos abatement, revising wall ties, locating the sewer, and removing a draft stop.

Mark Martinelli, Assistant Superintendent, Business & Operations

The Board approved the Contract for Services with Conterra to Provide Wide Area Network Connectivity to the City of San Leandro Fiber Loop.

The Board approved Jamf MDM Software and White Glove Service from Apple.

The Board approved the 2014-2015 License Agreement between San Leandro Unified School District and CrisisGo Mobile Application. 

N/A

Board of Education

PUBLIC COMMENT

Maureen Forney, District teacher, asked the Board to be the first school board to approve sending a letter to the San Luis Obispo County Planning Commission, asking them to vote to deny the Phillips 66 Rail Spur Project, which would directly compromise the health and safety of our school communities along the rail route in San Leandro. 

With that, the Board unanimously moved and unanimously seconded to Approve a Letter Requesting that the San Luis Obispo Planning Commission Vote to Deny the Phillips 66 Rail Spur Project. 

N/A

N/A

At the November 18, 2014, District teacher Maureen Forney addressed the Board regarding the Draft Environmental Impact Report (DEIR) for the Phillips 66 Company Rail Spur Extension, citing concerns about the environmental impact to us.  She urged the Board to comment in an official capacity in opposition to this proposal.  The deadline was Monday, November 24.

Staff is asking that the Board approve to send the attached letter respectfully 

Mike McLaughlin, Ed.D., Superintendent

The Board approved the Recommendation to Extend Expulsion for Case E12-13/14. 

Non Applicable

Board of Education

Trustee Sheridan reiterated his request that the Board acknowledge Orchard Supply for their support to Monroe and Madison Elementary Schools, noting that they donated a storage shed to Monroe Elementary to store their emergency supplies.  Superintendent McLaughlin said that he would bring back a proposed process to the March 10, 2015, Board meeting for consideration.

Trustee Gonzalez asked for and received consensus to form a Recreation and Parks Commission Ad Hoc Committee to begin the process of seeking applications to serve as the Board liaison to the City of San Leandro  Recreation and Parks Commission. Trustees Gonzalez, Tate and Prola volunteered to be on the committee. 

Trustee Rosato asked for consensus to bring back some dates for a Board Governance Workshop.  Superintendent McLaughlin noted that now that the Trustee Area 1 has been filled, staff will send out the lists of dates available for Board consideration.

The Board will discuss, review, and consider the items on the San Leandro Board Consensus Report. 

Board Bylaws 

At the February 25, 2014, at the request of Trustee Rosato, it was the consensus of the Board to include an on-going list of items that the needed additional information or action on the agenda so that follow-up would be completed in a timely manner.  The Consensus Request Summary spreadsheet is attached for your information. The spreadsheet will be provided to the Board at every Board meeting for continued review and consideration.  Detailed information regarding items on the spreadsheet will be attached as it becomes available.   

Mike McLaughlin, Ed.D., Superintendent

Trustee Tate mentioned that February is Black History month and that the Black Student Union will be presenting their 2015 Black History Celebration on Monday, February 23 in the Arts Education Center.  A light dinner begins at 6 p.m., with the celebration following at 7 p.m.  She hoped that a District administrator and Board member would be able to attend. The Superintendent noted that Deputy Superintendent Mucetti and he would be there.

Trustee Sheridan thanked Maintenance Manager Greg Dyer for all of his help with the installation of the storage shed at Monroe Elementary School  He attended the CTA Breakfast. He distributed flyers announcing the Monroe's Lunar New Year celebration, where lion dancers will be performing.

Trustee Gonzalez commented that the Boosters' Crab Feed will be March 21. Tickets are $40. 

Trustee James attend the open house at the high school, commenting that while it was very informative for incoming 8th graders; students and parents of the upper grades were not in attendance, suggesting that the evening needs to revamped so that the evening is meaningful and will attract all students, parents, and community.  

Trustee Rosato also attended the CTA Breakfast, and the first LCAP meeting in the Bancroft Library on February 3.  He also attended two CSBA Master in Governance Workshops one on Student Learning/Policy and the other on School Finance, which were both very informative.

Trustee Carey attended the CTA Breakfast.

• Regular Board Meeting - March 10, 2015
• Regular Board Meeting - April 7, 2015 Cancelled
• Regular Board Meeting - April 21, 2015
• Regular Board Meeting - May 5, 2015
• Regular Board Meeting - May 19, 2015
• Regular Board Meeting - June 2, 2015
• Regular Board Meeting - June 23, 2015

• Regular Board Meeting - March 10, 2015
• Regular Board Meeting - April 7, 2015 Cancelled
• Regular Board Meeting - April 21, 2015
• Regular Board Meeting - May 5, 2015
• Regular Board Meeting - May 19, 2015
• Regular Board Meeting - June 2, 2015
• Regular Board Meeting - June 23, 2015

The meeting was adjourned at 10:44 p.m.