Approve the agenda for the Regular Board Meeting held on April 21, 2015.

Members of the audience who wish to address the Board are asked to complete the yellow card available at the entrance and submit it to the Board's Administrative Assistant. Speakers who have completed the card will be called when the item is reached on the agenda or, for non-agenda items, during the Public Testimony. Cards are to be turned in before the item is reached on the agenda. Please note that the meeting is being recorded.

State law prohibits the Board of Education from taking any action on or discussing items that are not on the posted agenda except to A) briefly respond to statements made or questions posed by the public in attendance; B) ask questions for clarification; C) provide a reference to a staff member or other resource for factual information in response to the inquiry; or D) ask a staff member to report back on the matter at the next meeting and/or put it on a future agenda. (Government Code 54954.2(a)).

These items are considered routine and may be enacted by a single motion. At the request of any member of the Board, any item on the consent agenda shall be removed and given individual consideration for action as a regular agenda item.

The estimated contract cost is $54,420 with half to be reimbursed from the City of San Leandro. Therefore, the amount to be paid by the District General Fund is $27,210.

Approve contract between All City Management Services (ACMS) and the San Leandro Unified School District for crossing guards to be used for the 2015-16 school year.

Not applicable due to an existing mutual agreement

Prior to 2009-2010, the City of San Leandro has funded the Crossing Guard Program to ensure that students can safely cross our busy streets as they come to and from school each day. Started in 2009-2010 school year, the District and the City of San Leandro reached agreement to share the cost (50/50) of the crossing guard program. Since then, each party has been committed to sharing the cost. Attached is the renewal contract between the District and All City Management Services (ACMS) for crossing guards for 2015-2016. The estimated total cost of the agreement for 2015-2016 is $50,342.40 ($17.48 per hour) and the City of San Leandro will reimburse the district for half of the cost. The schools covered by this contract are: - Garfield Elementary School - Jefferson Elementary School - Madison Elementary School - McKinley Elementary School - Monroe Elementary School - Roosevelt Elementary School - Washington Elementary School - Wilson Elementary School.

Staff recommends approval of Acceptance of Donations for April 21, 2015

Mike McLaughlin, Ed.D., Superintendent

Approve the agreement with Champions to provide an aftercare program for the 2015-2016 and the 2016-17 fiscal years.

SLUSD and Champions entered into an Enrichment Program Agreement as of July 2014 to provide before and after school, plus Preschool, and Kindergarten programs for the District.

Now the District and Champions desire to amend the current agreement to include a renewal of the contract for the following two fiscal years from 2015 thru 2017. In addition, the District will contract with Champions for Summer Camp from June 15, 2015 thru August 14, 2015 with an option for Summer Camp in 2016.

Champions program has an on-line registration and flat rate fees that do not require a parent to arrive at a predetermined time.  They can pick up early or at the end of the day without changing their weekly cost. 

Champions operates under the parent company of Knowledge Universe which also operates the Kindercare preschool program.  Pre-school programs and services are available if needed. Champions operates its programs during non-student days and can also support summer academic programs. 

It is our goal that the change in program will support more families with affordable and flexible after-school care.  The Principal will monitor the following indicators of success:

• Increased enrollment percentages
• Parent satisfaction surveys
• Decreased number of students waiting in the office after school (safety)
• Student satisfaction surveys
• Increased access to technology for students
• Homework support partnership with staff

Champions is a nationally recognized program with opportunities to create summer and preschool programs.  Champions will also be providing technology (Chromebooks) that aligns with our district technology program. 

San Leandro Unified School District staff will benefit from a 10% discount and in addition to this, Champions offer free childcare for PTO meetings.  

This agreement with Champions to lease our facility (modular classroom at Madison Elementary School) is for a monthly rent of $1,055.45.

Mark Martinelli, Assistant Superintendent, Business and Operations

The project is funded through Measure M, the November 2010 Facilities General Obligation Bond Election. Solar generation will result in a reduction of energy costs.

Board of Education

Approve the PG&E agreements Form 79-280 and Form 79-702 and authorize the execution of the agreements by the Superintendent, including the $44,520.46 PG&E payment.

Facilities & Technology Committee Meeting, April 15, 2015

Non Applicable

On February 4, 2014, the Board of Education received a presentation from Philip J. Henderson, Attorney at Law, Orbach Huff Suarez & Henderson LLP, on the Lease-Leaseback (LLB) Construction Project Delivery Method Available per Education Code Section 17406, which the District will use to deliver some of the bond construction projects in 2014.

At the 12/20/13 Board Meeting, the Board of Education approved the contract, in the amount of $5,965,516, with SunPower Corporation, for the Design and Construction, Operations & Maintenance Agreement and Performance Guarantee (Project #13-17) for Solar Projects at San Leandro High School and Bancroft Middle School.

The interconnection of the 790kW solar generation at the high school requires replacement of an existing 300kVa transformer with a new 750kVa transformer by PG&E.   This replacement is subject to Special Facility charges, pursuant to PG&E?s Rule 21.  Attached are the two agreements PG&E is requiring of the District, for the solar project at San Leandro High School Project No. 13-17:

1. Form 79-280: Agreement for Installation or Allocation of Special Facilities for Parallel Operation of Nonutility ? Owned Generation and/or Electric Standby Service
2. Form 79-702: Agreement for Installation or Allocation of Special Facilities for Parallel Operation of Nonutility ? Owned Generation and/or Electric Standby Service

The total payment is $44,520.46, funded through Measure M

Mike McLaughlin, Ed.D., Superintendent

The costs of the approved Measure B projects are funded from the November 2006 Measure B Bond, Bond Savings, as well as State Grants.

Board of Education

Approve the CUPCCAA Contract in the amount of $35,000 with RQI, Inc. for the installation of door hardware for the Districtwide Columbine Locks Project.

Facilities & Technology Committee Meeting - April 15, 2015

In ccordance with the Agreement between the SLUSD Board of Education & the San Leandro Teachers, Association, Article XIV, Item K.

Measure B, the $109 million school facilities bond approved by San Leandro voters in 2006, has funded the original project list, as well as several additional projects made possible through savings. One of the Phase II Measure B Savings projects is the district wide Columbine Locks Project, first recommended to the Board of Education on August 20, 2013, and later written into the Bargaining Agreement between San Leandro Unified School District Board of Education and the San Leandro Teachers Association (SLTA) in Article XIV ? Teacher Safety, (Item K, page 61):

All rooms occupied by SLTA members shall have doors that can be locked from the inside. These locks shall be installed by the beginning of the 2015-16 school year.

The Master Schedule for Measure B Savings Projects, Phase II, which contains the Columbine Locks Project, was presented to the Board on April 1, 2014.

On May 20, 2014, the Board adopted Resolution No. 14-24 to become subject to the Public Contract Code section 22000 et seq., and the California Uniform Public Construction Cost Accounting Act. 

The Act establishes a uniform cost accounting standard and allows for an alternate method for bidding of public works projects (?informal bidding?) by local public agencies. Benefits of becoming subject to uniform public construction cost accounting procedures pursuant to the Act include informal bidding procedures, greater leeway in the execution of public works projects, a streamlined awards process, improved timelines of project completion, and simplified administration.  Under the Act,

1.         No bids are required for projects of $45,000 or less

• Employees may be used for the projects
• Allows for negotiated contracts
• Purchase Orders may be used     

2.         Informal bids may be used for projects of $175,000 or less

• Contractors must be prequalified, with the list annually update by each November

3.         Formal bidding procedures are required on projects of more than $175,000

The Project is scheduled to begin at the start of the summer break and complete prior to the timeline specified in the current SLTA Agreement.

RQI, Inc. submitted a quote for $35,000 to install hardware for the Columbine Locks project.  Staff reviewed the proposal and found it to be fair and equitable.  As mentioned earlier, under the Uniform Public Construction Cost Accounting Act (CUPCCAA), no bids are required for projects of $45,000 or less.

Staff recommends utilization of the Uniform Public Construction Cost Accounting Act (CUPCCAA) for installation of the hardware for the Columbine Locks Project and approval of the CUPCCAA Contract with RQI, Inc., in the amount of $35,000 for the installation of door hardware for the Districtwide Columbine Lock Project, funded through Measure B Savings.

Mike McLaughlin, Ed.D., Superintendent

The costs of the approved Measure B projects are funded from the November 2006 Measure B Bond, Bond Savings, as well as State Grants.

Board of Education

Ratify Purchase Order #M15-00108 for Wilco Supply in the amount of $335,655.26 with GSA Purchase Contract #GS-07F-146-BA for the procurement and delivery of door hardware for the Districtwide Columbine Locks Project.

Facilities & Technology Committee - April 15, 2015

In accordance with the Agreement between the SLUSD Board of Education & the San Leandro Teachers, Association, Article XIV, Item K.

Measure B, the $109 million school facilities bond approved by San Leandro voters in 2006, has funded the original project list, as well as several additional projects made possible through savings. One of the Phase II Measure B Savings projects is the district wide Columbine Locks Project, first recommended to the Board of Education on August 20, 2013, and later written into the Bargaining Agreement between San Leandro Unified School District Board of Education and the San Leandro Teachers Association (SLTA) in Article XIV ? Teacher Safety, (Item K, page 61):

All rooms occupied by SLTA members shall have doors that can be locked from the inside. These locks shall be installed by the beginning of the 2015-16 school year.

The Master Schedule for Measure B Savings Projects, Phase II, which contains the Columbine Locks Project, was presented to the Board on April 1, 2014.

For the hardware purchase, Staff recommends utilization of a Federal Schedule 84 GSA Contract for procurement and delivery of the hardware.  This delivery method allows relatively rapid procurement at a competitive price. 

In addition to knowing the pricing ahead of time, the other main advantage is that the supplier has already satisfied all the bid advertising, notifications and other requirements of Public Contract Code.  In this case, there is a current Contract between Wilco Supply and the Department of General Services, GSA Contract #GS-07F-146-BA, and this Contract is now available for any public agency, and the San Leandro Unified School District, to use for the purchase of door hardware.  The District purchases directly from Wilco, the supplier, using the GSA unit price list.  Unit prices for all line items associated with this scope of work are to remain firm until November 30, 2015. 

Wilco Supply assisted the District in surveying each of the sites and creating a list of hardware needs.  The GSA Contract unit prices were used for reference in creating a total cost proposal based on the Districtwide hardware needs.  The total hardware cost for the Districtwide Columbine Locks project is $335,655.26.   This cost does not include labor costs for installation which will be presented under separate contract by a different vendor.

Staff recommends ratification of Purchase Order #M15-00108 for $335,655.26 to Wilco Supply for procurement and delivery of the hardware for the Columbine Locks Project, funded through Measure B Savings.

Mike McLaughlin, Ed.D., Superintendent

The costs of the approved Measure B projects are funded from the November 2006 Measure B Bond, Bond Savings, as well as State Grants.

Board of Education

Ratify the Purchase Order with Contrax Furnishings, in the amount of $20,586.09, for the purchase and installation of Student Services Department furniture for the Adult Ed Administration Office Seismic Project.

Facilities & Technology Committee - April 15, 2015

Non Applicable

On July 19, 2011, the Board approved Hohbach-Lewin, Inc. to provide a District-wide seismic evaluation in order to determine whether identified deficiencies under a 1997 seismic evaluation were adequately mitigated under Measure A, and assess recommendations not completed under the 1997 school facilities bond.  In 2011, Hohbach-Lewin reviewed the original construction drawings for buildings in the study which were not included in the previous report.  The Adult Education Administration building at 2255 Bancroft Avenue was not previously evaluated.  The 2011 report included findings that this facility could be considered for the voluntary seismic upgrade program. 

The Adult Ed Admin Seismic Upgrade Project No. 14-14 began December 2014.  At that time, the future occupants and furniture needs were unknown and the project budget did not include furniture.  Subsequently, the Student Services Department moved into the space and received a quote for $20,586.09 from Contrax Furnishings.

Public Contract Code 20111(a) sets a threshold for contracts requiring public bid.  The 2015 limit for the purchase of furniture and equipment is $86,000 and is adjusted annually.  Purchases in excess of that amount require competitive public bidding.

Contrax Furnishings submitted a quote for $20,586.09 and Purchase Order #M15-00112 was issued for that amount.  The purchase was funded by Measure B Project Savings.

Mike McLaughlin, Ed.D., Superintendent

The project is funded through multiple sources, including Measure B, Building Fund (Fund 21) and HRSA.

Board of Education

Approve Change Order No. 2 to the MW Logic Lease-Leaseback Contract, in the amount of $81,285, for additional asbestos abatement, duct runs, relocating plenums, additional hold downs, seismic blocking, and installing a back flow preventer.

Non Applicable

On February 4, 2014, the Board of Education received a presentation from Philip J. Henderson, Attorney at Law, Orbach Huff Suarez & Henderson LLP, on the Lease-Leaseback (LLB) Construction Project Delivery Method Available per Education Code Section 17406, which the District will use to deliver some of the bond construction projects in 2014.

On August 12, 2014, the Board of Education approved the construction contract, in the amount of $1,000,000, for the health clinic portion only, with MW Logic, Inc., for Project No.14-06 for the School Based Health Center Construction Project. Board was informed that staff would bring forward a change order for seismic work and demolition of interior walls only ($380,000) for the wellness center portion, which would be funded by Redevelopment Agency funds.

On September 9, 2014, after a staff recommendation that it would be more efficient and cost effective to build the health portion and the wellness center portion concurrently. The Board of Education agreed with the recommendation and approved the transfer of $1.2 million from the Developer Fee/Redevelopment Fund (Fund 25) to the Building Fund (Fund 21) in order to complete the entire project in one phase.

Amendment No. 1, in the amount of $1,408,491, to the lease lease-back contract with MW Logic, Inc., is for completion of both portions of the School Based Health and Wellness Center, and increases the contract to a total of $2,408,49.

Change Order No. 1, in the amount of $66, 453, to the lease lease-back contract with MW Logic, Inc., is compensate MW Logic for the truss repair, asbestos abatement, revising wall ties, locating the sewer, and removing a draft stop.

Change Order No. 2, in the amount of $81,285, to the lease lease-back contract with MW Logic, Inc., will compensate MW Logic for addressing unforeseen conditions, including 1)additional asbestos abatement discovered in the mastic used to attach the existing mirrors, 2)additional duct runs that are necessary but not shown on the as-builts, 3)relocating two supply plenums that were not shown correctly on the as-builts, 5)installing a back flow preventer required by EBMUD, 6) additional seismic blocking and hold downs.

Staff is forecasting a third change order to address the remaining additional costs (approximately $143,000) which will be brought before the Board at a future time. 

Mike McLaughin, Ed.D., Superintendent

Funded through Bond Measure B savings

Board of Education

Approve Amendment No. 12, in the amount of $83,000, for a total amended contract amount of $1,032,290, to the Jeffery E. Wong Architectural Design Services Contract for Design services as required to develop plans for security fencing and associated school district issues of DSA and City code compliance.

Facilities & Technology Committee - April 15, 2015

Non Applicable

The Board of Education previously approved Jeffery E. Wong Architects to provide architectural design services for the John Muir Middle School Renovation and Upgrade Project on April 1, 2008.  The scope of the original contract includes restroom renovations, interior classroom light fixture replacements, interior classroom painting, roofing replacement, and heating upgrades.

Subsequently the Board approved:

• Amendment No. 1 in the amount of $34,100 on December 1, 2009
• Amendment No. 2 in the amount of $5,720 on January 26, 2010
• Amendment No. 3 in the amount of $1,650 on May 18, 2010
• Amendment No. 4 in the amount of $50,520 on June 21, 2011
• Amendment No. 5 in the amount of $20,000 on November 1, 2011
• Amendment No.6 in the amount of $5,500 on April 3, 2012
• Amendment No. 7 in the amount of $48,000 on April 9, 2013
• Amendment No. 8 in the amount of $6,300 on August 13, 2013
• Amendment No. 9 in the amount of $107,000 on April 1, 2014
• Amendment No. 10 in the amount of $7,000 on July 22, 2014
• Amendment No. 11 in the amount of $12,500 on January 13, 2015

This Amendment No. 12, in the amount of $83,000, is to provide design services as required to develop plans for security fencing and other school district ADA concerns requiring additional design and consultation by the City of San Leandro to cover ADA path of travel code requirements. Scope of work to cover up to seven school sites to be evaluated for fencing design to enhance the frontage appearance and provide the ability of site staff to ?close down? site access in case of threat or emergency. These designs will also require administrative services for processing through DSA.

Contract Summary

Mike McLaughlin, Ed.D., Superintendent

Board of Education

Approve the recommendation from F&T Committee to revise the Bond program. 

Facilities & Technology Committee - April 15, 2015

Non Applicable

It is requested that the Board approve the F&T Committee recommendation to revised the Bond program as follows:

Mike McLaughlin, Ed.D., Superintendent

Approve non-public school/agency contracts as listed for the 2014-2015 school year.

New non-public school placement and agency contracts for the school year 2014-2015. 

There is no financial implication to the District.

Mike McLauglin, Ed.D., Superintendent

Approve the $20,000 Stipend Agreement provided by the Partnership for Children & Youth (PCY) to San Leandro Unified School District March 1, 2015, to October 21, 2015.

N/A

N/A

The agreement describes the stipend provided by the Partnership for Children & Youth (PCY) to San Leandro Unified School District for involvement in Expanded Learning 360?/365 is an initiative to improve the consistency of social-emotional learning (SEL) practices across expanded learning and school-day environments. 

After school and summer programs are a proven resource for school district's that want to strengthen students' social-emotional learning (SEL) and Common Core State Standards (CCSS) skills.  They provide additional funding, staffing, expertise and time.  Used strategically - with a plan for aligning ad complementing a school day learning - these expended learning time (ELT) programs can have a dramatic impact on students' learning.

Partnership for Children & Youth (PCY) will provide intensive TA to select districts to better integrate their expended learning, SEL and CCSS infrastructure and practices. This work will include facilitated meetings to align goals and strengthen communication across departments that often operate in silos.  Planning will also take into consideration professional development needs and site-level strategies that increase coordination and communication from school-day to expanded learning staff.

Specific work will include:

• Facilitated planning meetings between district staff and their ELT partner organizations
• Development of an action plan with strategies and next steps for improved alignment at the district and site level
• Up to $20,000 stipends per district for staff and travel time

The Partnership will:

• Facilitate planning conversations including assessing current strengths and challenges, planning for improvement, and implementing strategies
• Support action plan development in each district
• Introduce districts to high quality materials an resources to strengthen practices

Rosanna Mucetti, Ed.E., Deputy Superintendent

Mike McLaughlin, Ed.D., Superintendent

Receive for information the Williams Uniform Complaint Procedures (including Valenzuela Settlement Requirement) Quarterly Report: January-March 2015.

California Education Code Section 35186

The regulations of the Williams lawsuit settlement require school districts to complete ?Quarterly Complaint? reports that document the number of complaints for textbooks and instructional materials, teacher vacancies and misassignments, and facilities conditions. Additionally, effective January 2008, as a result of settlement with the California State Department of Education, districts are required to implement the Valenzuela Settlement Legislation (Assembly Bill 347). This legislation requires that districts offer services for two consecutive years following grade twelve to students who did not pass the CAHSEE by the end of their 12th grade. Additionally, the legislation requires that students and families have the opportunity to file a complaint against the District for not fulfilling this requirement. Notification regarding the complaint process is integrated into the Williams Complaint form which is posted in every secondary classroom as required. For the period October-December 2014, the District did not have any complaints.

Rosanna Mucetti, Ed.D., Deputy Superintendent, Educational Services

The Board to review the investment report for the months of October and November 2014.

Government Code Sections 53630-53686 govern the investments of Local Agencies such as county, city, a community college district, or other public agency with their local treasurer. Although not required by law, the Fiscal Crisis and Management Assistance Team (FCMAT) recommends that each local education agency (LEA) report the status of the county treasurer?s investment portfolio to their respective boards. The Business Services Department will continue to present the investment report to the Board of Education on a quarterly basis.

Non Applicable

Board of Education

The Board will discuss, review, and consider the items on the San Leandro Board Consensus Report. 

Board Bylaws 

At the February 25, 2014, at the request of Trustee Rosato, it was the consensus of the Board to include an on-going list of items that the needed additional information or action on the agenda so that follow-up would be completed in a timely manner.  The Consensus Request Summary spreadsheet is attached for your information. The spreadsheet will be provided to the Board at every Board meeting for continued review and consideration.  Detailed information regarding items on the spreadsheet will be attached as it becomes available.   

Mike McLaughlin, Ed.D., Superintendent

• Regular Board Meeting - May 5, 2015
• Regular Board Meeting - May 19, 2015
• Regular Board Meeting - June 2, 2015
• Regular Board Meeting - June 23, 2015