Regular Board Meeting
San Leandro USD
May 05, 2015 7:00PM
San Leandro City Council Chambers
835 E. 14th Street
San Leandro, CA 94577
| Inspiring every student to Think, to Learn, to Achieve and to Care
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| The meeting was called to order at 6:00 p.m. by President Prola. It was noted that all Board members were present. |
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| There was no Public Testimony on Closed Session items. |
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| The Board recessed into Closed Session at 6:00 p.m. |
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| The Board reconvened into Open Session at 7:05 p.m. |
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| President Prola led the Pledge of Allegiance to the Flag. |
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| Prior to approving the agenda, Trustee Rosato asked that the Board allow for some flexibility in the schedule, so that when Derrik Lee, San Leandro Solar Week developer and San Leandro High School Solar Design Hack winners arrive, they can give their presentation.
The Board approved for the Regular Board Meeting held on May 5, 2015, as amended. |
Approve the agenda for the Regular Board Meeting held on May 5, 2015.
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Approve the agenda for the Regular Board Meeting held on May 5, 2015.
- Motion made by Vince J. Rosato and a seconded by Lance James. |
Yes Lance James.
Yes Ron Carey.
Yes Diana Prola.
Yes Vince J. Rosato.
Yes Evelyn Gonzalez.
Yes Leo Sheridan.
Yes Monique Tate.
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Members of the audience who wish to address the Board are asked to complete the yellow card available at the entrance and submit it to the Board's Administrative Assistant. Speakers who have completed the card will be called when the item is reached on the agenda or, for non-agenda items, during the Public Testimony. Cards are to be turned in before the item is reached on the agenda. Please note that the meeting is being recorded.
State law prohibits the Board of Education from taking any action on or discussing items that are not on the posted agenda except to A) briefly respond to statements made or questions posed by the public in attendance; B) ask questions for clarification; C) provide a reference to a staff member or other resource for factual information in response to the inquiry; or D) ask a staff member to report back on the matter at the next meeting and/or put it on a future agenda. (Government Code 54954.2(a)).
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| Leticia Amezcua, Heidy Medina, and through interrupter Juan Martinez, Fabiola Rios and Angelica Vazquez addressed the Board in support of Washington Elementary School first grade Bilingual teacher Argelia Ramos, who will not be returning to Washington Elementary next year. Speakers described Ms. Ramos as a teacher who truly cares about the students and parents and goes above and beyond, so that the students succeed and are prepared to go on to second grade. They urged to the Board to consider the their comments, and retain Ms. Ramos at Washington Elementary School. |
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| The District recently completed the successful refinancing and restructuring of a portion of its long-term capital appreciation bonds. Dale Scott, the District?s financial adviser, made a short presentation regarding the terms of the refinancing. He also discussed an additional opportunity to refinance the District?s outstanding general obligation bonds in order to provide added taxpayer savings and provide an overview of possible future refinancing opportunities. Mt. Scott reported that all outstanding CABS were refunded into Current Interest Bonds (CIB), resulting in an average tax rate increase of approximately $5.155 to taxpayers. Final Savings Report is below:
Percentage of CABs Refunded: 32.4%
Total Refunded Debt Service: $35,071,250
Less New CIB Payments: $18,360,824
Net Taxpayer Savings: $16,710,426
Present Value of Savings: $7,320,727
PV Savings % of Refunding Bonds: 62.30%
Dale Scott said that, at this time, the District has been advised that due to favorable conditions that exist in the tax-exempt bond market, the District has the opportunity to refinance the 2006 Bonds and realize interest cost savings, which will be passed on to District property taxpayers by way of reduced property tax levies. Resolution No. 15-22, being brought to the Board for consideration tonight, implements the refinancing plan, resulting in an additional net savings of about $5.6M to taxpayers, in addition to the $16.7M savings from the CAB restructuring for a total savings this year of approximately $22M to taxpayers.
The Board asked clarify questions which were addressed by the presenter. |
| The District recently completed the successful refinancing and restructuring of a portion of its long-term capital appreciation bonds. Dale Scott, the District?s financial advisor, will make a short presentation regarding the terms of the refinancing. He will also discuss an additional opportunity to refinance the District?s outstanding general obligation bonds in order to provide added taxpayer savings and provide an overview of possible future refinancing opportunities. |
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| The Board of Education and Superintendent presented a Certificate of Commendation to Renee Soares for being selected as Eden Area Regional Occupational Program (ROP) "Student of the Month" for April 2015 in Dental Assisting. |
- The Board of Education and Superintendent will present a Certificate of Commendation to:
- Renee Soares for being selected as Eden Area Regional Occupational Program (ROP) "Student of the Month" for April 2015 in Dental Assisting
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| As a partner in education, ROP offers rigorous and relevant career technical education to students in the San Leandro Unified School District. In the 2013-2014 school year San Leandro Unified School District students were enrolled in ROP programs?both on the high school campuses as well as at the ROP Center. The ROP?s focus of college and career has given many San Leandro Unified School District students their start each year in exciting and rewarding careers through secondary Career-Technical Education (CTE) courses. Linda Granger, Superintendent of the Eden Area ROP, reviewed the 2013-2014 data with the Board. The presentation focused on the relevance of CTE to postsecondary options, a review of the ROP programs offered and the benefits to student, ROP's role in Career Pathways Trust Grant, and and update regarding funding for ROP/CTE.
San Leandro High School student Tiffany Yu, who is enrolled in the Careers in Education Program, expressed how ROP has helped with her career choice, Early Childhood Education. She shared how she participates in an internship at Jefferson and Garfield Elementary School and assumes a variety of teaching responsibilities. Ms. Yu plans on going to Oleone College in Fremont, then transferring to Pacific University of Oregon. After college she would like to work at the elementary school level.
Ms. Granger concluded the presentation with an update on funding, explaining that under the Local Control Funding Formula there is no longer direct funding for ROPs at the end of this school year; it was folded into your base allocation and the mandate to spend the money on ROP ends. Fortunately, under the current JPA agreement, all four districts have agreed to continue to fund the ROP program at the same level through 2016-2017. In addition the Governor is proposing $250M a year, for the next 3 years, dollar for dollar matching grant on regional delivery of CTE, add that currently SB 148 is recommending that the amount be $600M.
Following the ROP report, the Board heard a presentation from Solar Week developer, Derick Lee, Business Academy teacher Dawn Fregoa and Business & Finance Academy students (Team LDU) Romney Cola, Artreau Sheppard, and Angelo Belenson (Team LDU), who participated in the week long event and won 3rd Place in the Thin-Film Solar Panel Design Hack and the Young Entrepreneur Award.
Team LDU explained that energy sources for charging are environmental destructive, adding that "Solar Case" will meet the challenges of establishing a renewable future by utilizing thin-film solar panels as an inner layer of a phone case to charge their smartphone.
Following the presentation, President Prola invited the students back to the May 19 Board to receive a Certificate of Commendation from the Board and Superintendent. |
As a partner in education, ROP offers rigorous and relevant career technical education to students in the San Leandro Unified School District. In the 2013-2014 school year San Leandro Unified School District students were enrolled in ROP programs?both on the high school campuses as well as at the ROP Center. The ROP?s focus of college and career has given many San Leandro Unified School District students their start each year in exciting and rewarding careers through secondary Career-Technical Education (CTE) courses. Linda Granger, Superintendent of the Eden Area ROP, will review the 2013-2014 data with the Board.
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| Trustee Rosato reported receipt of the following emails from April 23, 2015, through May 5, 2015: From Sonal Patel regarding "Arts Integrated Performance Assessment PD"; from Leo Ocon regarding "Business Academy Graduation, June 4, 2015, 6:30 p.m."; from Robin Michel regarding "Friday, May 1 is SLUSD Employee Appreciation Night at the AEC Theater"; from Laura Aguayo-Guevara regarding "Certificated Job Vacancy"; from Carol Alvarez regarding "Have we been TOO HASTY?"; from the Superintendent regarding "Re: Kaiser Thriving Schools Grant"; from Mary Patterson regarding "Summer School Vacancies"; from Brian Feeley regarding "Email Phishing Notice"; from Robin Michel regarding "Sustainability and Energy Conservation at SLUSD"; from Veronica Sanchez regarding "Garfield Newsletter for May 1, 2015"; from Mary Patterson regarding "Admin and Classified Vacancy Notices"; from Audrey Brown regarding "Congressional Art Competition-Facebook Contest"; from Ibado Ismail regarding "May 2015 Bancroft Banner"; and from Mary Patterson regarding "Resolutions Regarding Employee Weeks." |
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| Student Board Member Anna Martin updated the Board on activities at the San Leandro High School Campus and the Fred T. Korematzu campus. Highlights included:
The Auto Shop was vandalized this past weekend, The police were called and are investigating the damage which totals approximately $8,000.
San Leandro High School's production of Bye Bye Birdie ended last weekend on a "high note", making the show a great success.
Prom is next Friday, May 7.
The San Leandro High School and Bancroft Middle School Band, Notables and Orchestra will be going on their Disneyland Trip, which takes place every two years, May 21-24, 2015.
Graduation is June 11 at Burrell Field. |
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| There were no Union Representative Reports. |
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| In response to the report about the vandalism in the Auto Shop at the high school, Superintendent McLaughlin, said that he will follow-up on the details.
The Superintendent reported that the Adult School Principal has received $40,000 from the City of San Leandro to keep the older adult school program, which is held at the Senior Center running.
Lincoln Alternative High School had their WASC visit, which went very well.
School Services of California May Revise Workshop will be on May 19. Deputy Superintendent Mucetti, Assistant Superintendent Martinelli, Trustee James, and he will be attending.
Today, Dr. McLaughlin spoke with Serafin Fernandez, from Harris & Associates, about their fencing communication plan, commenting that it is a very comprehensive plan that will help everyone understand the "why" we are putting in security fencing and the "how" of operational information signage.
State of District will be May 21, 2015, 6 p.m. at the Arts Education Center. "Save the Date" cards will be sent and sites are being asked to include the information in their newsletters.
Dr. McLaughlin announced the dates of the upcoming graduations:
June 1 - Adult School, 7 p.m. at the AEC
June 8 - Lincoln Alternative High School at the AEC
June 9 - Bancroft Middle School (BMC) 8th Grade Promotion, 2:00 p.m. at the BMC Field
June 10 - Muir Middle School (MMC) 8th Grade Promotion, 2:30 p.m. at the MMC Field
June 11 - SLHS Graduation, 5:30 p.m. at Burrell Field
The African American Achievement and Latino Achievement Nights are also scheduled during the same week.
The Superintendent attended the Northern and Southern California Superintendents' Symposium April 30-May 2, 2015, reporting that the "Hot Topic" among the superintendents was the LCAP template, saying that they are excited about moving forward and not cutting programs, but at the same time, there is some confusion. The second popular item at the workshop focused on stress and testing, the number of people opting out of the test, and conflicts with AP testing window. Dr. McLaughlin also said that about 90% of the school districts that were in attendance are implementing an on-line course requirement to graduate.
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| Trustee Gonzalez said that the Communications Committee on May 4. She provided a brief presentation on the four different color options for the logo, saying that this evening staff was asking for Board direction to take back to the Communication Committee. Staff will return to the May 19 Board meeting for Board action. Color options included: blue/gold; two shades of green; black/gold; and blue/white. Following a brief discussion the overall favorite was the blue/white combination.
Other items discussed at the meeting included Communication SOP Development such as website update, protocols, social media and school site customer service SOPs. Trustee Gonzalez is putting a list together of upcoming school events to send to the City Council.
The next Communications Committee meeting will be May 11.
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| Trustee Prola reported that the Facilities & Technology Committee met on April 29, and approved a couple of change orders that are on the agenda tonight, and also heard a presentation on the fencing. |
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| Staff pulled Consent Item 10a - Personnel Reports, due to a revision on the Certificate Personnel Report. With that, the Board approved the Consent Calendar, as amended.
Following the approval, the Student Board member was excused because she has a test tomorrow. |
- Motion made by Lance James and a seconded by Ron Carey. |
Yes Lance James.
Yes Ron Carey.
Yes Diana Prola.
Yes Vince J. Rosato.
Yes Evelyn Gonzalez.
Yes Leo Sheridan.
Yes Monique Tate.
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These items are considered routine and may be enacted by a single motion. At the request of any member of the Board, any item on the consent agenda shall be removed and given individual consideration for action as a regular agenda item.
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| Assistant Superintendent John Thompson, Ed.D., noted that there was a revised Personnel Report and copies were made available to the public at the entrance of the Chamber.
The Board approved the Personnel Reports as amended. |
- Motion made by Lance James and a seconded by Monique Tate. |
Yes Lance James.
Yes Ron Carey.
Yes Diana Prola.
Yes Vince J. Rosato.
Yes Evelyn Gonzalez.
Yes Leo Sheridan.
Yes Monique Tate.
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Classified Personnel Report
Certificated Personnel Report
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| The cost of services is funded from Measure B, the November 2006 School Facilities General Obligation Bond Election. |
| Board of Education |
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| Approve this Final Change Order No. 2 to the Jeff Luchetti Lease-Leaseback Contract for the Project #14-12 for the Muir Middle School Parking Lot - Phase II, funded through Measure B. |
| Facilities & Technology Committee - April 29, 2015 |
| On May 28, 2014, the Board of Education approved the Agreement for Preliminary Services (Preconstruction Services) with Jeff Luchetti Construction Inc. for Project #14-12 for the Muir Middle School Parking Lot and Courtyard Landscaping, projects funded through savings from Measure B, the general obligation bond approved by San Leandro voters in 2006.
On June 24, 2014, the Board of Education approved the construction services contract with Jeff Luchetti Construction, Inc., in the amount of $767,138.00 for Project #14-12 for the Muir Middle School Parking Lot.
On February 10, 2015, the Board of Education approved Change Order No. 1 in the amount of $90,000, which extended the original lease-lease back contract sum from $767,138.00 to $857,138.00.
The project included on the original bid forms an allowance to cover miscellaneous, unforeseen conditions in the amount of $25,566.00.
During the course of the work there were a number of issues, which necessitated utilizing the allowance to cover additional costs. Change Order No. 2, in the amount of $21,322.49, reconciles the original allowance and the costs of miscellaneous unforeseen site conditions, listed on the attached Change Order No. 2, dated March 30, 2015, which is the last change order for the Muir Middle School Parking Lot Phase II Project. The final contract amount for Jeff Luchetti Lease-Leaseback Contract Project #14-12 is $878,460.49.
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| Mike McLaughin, Ed.D., Superintendent |
Change Order No. 2 to the Jeff Luchetti Construction Inc. Lease-Leaseback Contract for the Muir Mi
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| Non Applicable |
| Board of Education |
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| Approve the Notice of Completion (NOC) for the John Muir MS ? Parking Lot Improvements, Phase II Project. |
| Facilities and Technology Committee - April 29, 2015 |
| Notice of Completion is subject to approval by the Board of Trustees per Contract Specifications. |
| All work required of the contractor, Jeff Luchetti Construction, Inc., for the John Muir MS ? Parking Lot Improvements, Phase II Project has been performed and is now complete. Lease payments are scheduled to be released based on the time frames in the Lease-Lease Back Agreement, Exhibit C.
The project was completed on February 19, 2015. The project team included Keller Mitchell and O?Connor (Construction Management). |
| Mike McLaughlin, Ed.D. |
NOC John Muir Middle School Parking Lot Improvements Project, Phase II
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| Ratify February payroll in the amount of $5,361,196.35.
Ratify March payroll in the amount of $5,319,657.49. |
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| None, but each contract will be funded based on its budget source requested. |
| Mike McLaughlin, Ed.D., Superintendent |
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| Staff Recommends approval of contracts on the attached spreadsheet which are for amounts $5,000 or less for fiscal year 2014-2015 |
| Finance Committee on June 20, 2011 |
| Attached is the "summary spreadsheet for all contracts $5,000 or less for fiscal year".
The spreadsheet will be provided to the Board at every board meeting if there are any contracts falling under this category. Detailed contract information will not be part of the Board packet but will be available for questions or inspection upon request. For accounting purposes, each contract still requires submission of a requisition for approval by site administrator. All contracts require two signatures - Initiating Administrator and the Chief Business Officer or a Cabinet member. |
| Rosanna Mucetti, Ed.D., Deputy Superintendent, Educational Services |
Contracts $5,000 and less 5-1-15
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| None to District funds. Savings to District property taxpayers. |
| Mike McLaughin Ed.D., Superintendent |
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| The Board adopted Resolution No. 15-22 Providing for the Issuance and Sale of General Obligation Refunding Bonds Series 2015B. |
| Adopt Resolution No. 15-22 Providing for the Issuance and Sale of General Obligation Refunding Bonds Series 2015B in the Maximum Principal Amount of $35,000,000 to Refund Outstanding General Obligation Bonds and Approving Related Documents. |
Adopt Resolution No. 15-22 Providing for the Issuance and Sale of General Obligation Refunding Bonds Series 2015B in the Maximum Principal Amount of $35,000,000 to Refund Outstanding General Obligation Bonds and Approving Related Documents. - Motion made by Ron Carey and a seconded by Vince J. Rosato. |
Yes Lance James.
Yes Ron Carey.
Yes Diana Prola.
Yes Vince J. Rosato.
Yes Evelyn Gonzalez.
Yes Leo Sheridan.
Yes Monique Tate.
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| On November 7, 2006, a general obligation bond election was held within the boundaries of the District, and the District obtained more than 55% of the votes cast at said election to issue bonds in a principal amount of up to $109 million. Bonds were thereafter issued to finance school facility projects, including a series of such bonds designated the San Leandro Unified School District (Alameda County, California) General Obligation Bonds, Election of 2006, Series B, issued on March 31, 2009 in the aggregate principal amount of $30,000,000 (the ?2006 Bonds?),
At this time, the District has been advised that due to favorable conditions that exist in the tax-exempt bond market, the District has the opportunity to refinance the 2006 Bonds and realize interest cost savings, which will be passed on to District property taxpayers by way of reduced property tax levies.
The Resolution for consideration implements the refinancing plan. The Resolution authorizes the issuance of refunding general obligation bonds pursuant to the California Government Code, to be issued as traditional tax-exempt general obligation bonds, which will be payable from the receipts of ad valorem property taxes levied by the County on property within the District. The Bonds are authorized to be issued as current interest bonds only. Capital appreciation bonds are not authorized. The Resolution includes the following parameters: a maximum principal amount of $35,000,000, a maximum term which will not extend beyond the term of the bonds to be refunded, and savings to be achieved upon the refinancing.
As permitted by the Government Code, the resolution authorizes the Bonds to be sold by a negotiated sale. In order the ensure that the District obtains all of the proceeds of the Bonds at one time to deposit in escrow for the purpose of paying off the 2006 Bonds, the Underwriter will purchase all of the Bonds on the closing date, and thereafter have the responsibility for placing them other investors and/or bond funds.
Documents Authorized. The Resolution authorizes District officials to bring into final form and execute the following documents, each described below:
(1) Official Statement: The Preliminary Official Statement (the ?POS?) is the document that will be printed and circulated to potential investors in the Bonds. The POS describes to investors the terms of the bonds (principal maturity amounts and dates, interest payment dates), and the security for the bonds (ad valorem taxes levied and collected in the District in a sufficient amount to pay debt service coming due in each fiscal year on the Bonds), describes the District?s tax base, and also presents District financial information to provide an investor with information regarding the District?s overall financial health. The securities laws require that a POS (i) not contain any misleading information and (ii) not omit any material information. In authorizing the issuance of securities and related disclosure documents, a public official may not authorize disclosure that the official knows to be false; nor may a public official authorize disclosure while recklessly disregarding facts that indicate that there is a risk that the disclosure may be misleading. If a Board member is aware of something that should be considered and disclosed in the Preliminary Official Statement relating to the District?s ability to pay the Bonds from ad valorem taxes, that member should advise the financing team so it can be considered and possibly disclosed to investors. Please note that the Resolution delegates authority to the District?s staff to make changes to the POS following Board approval, but before the Preliminary Official Statement is printed and distributed to investors.
(2) Bond Purchase Agreement. This document sets forth all of the terms of the sale of the Bonds to the Underwriter. The sale must meet the parameters set forth in Section 3.01(a) of the Resolution in order to proceed.
(3) Continuing Disclosure Certificate. Under the Resolution, the District covenants to comply with all of the terms of the Continuing Disclosure Certificate, which is attached to the POS as Appendix E and will be signed by the Superintendent upon the delivery of the Bonds. Under this agreement, which is required under Federal securities laws, the District must (1) annually (by March 31 of each year) file certain information with the Securities Rulemaking Board, consisting generally of the District?s annual financial statements, and (2) report certain significant events that might occur over the terms of the Bonds, such as a rating change or a delinquent payment. This reporting obligation extends until the Bonds are paid in full.
(4) Escrow Agreement. This document establishes an escrow fund with U.S. Bank National Association, which currently serves as paying agent on the 2006 bonds. U.S. Bank will establish and escrow fund, into which will be deposited the proceeds of the bonds, and which will be applied to the payment in full of the 2006 Bonds on the first available redemption date.
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| Mark Martinelli, Assistant Superintendent, Business & Operations |
Resolution No. 15-22 General Obligation Refunding Bonds Series 2015B
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| The Inspector of Record services are paid by Measure B, Measure M and Measure B Savings. |
| Board of Education |
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| The Board Approved Amendment No. 15 to the Division of the State Architect (DSA) Inspector of Record (IOR) Professional Services Agreement with Jerome R. Zalinski to Include Additional Time and IOR Services on the 2013 & 2014 Bond Projects. |
| Approve Amendment No. 15, in the amount of $27,200, to the Division of the State Architect (DSA) Inspector of Record (IOR) professional services agreement with Jerome R. Zalinski to include Additional Time and IOR Services on the 2013 & 2014 Bond Projects. |
Approve Amendment No. 15, in the amount of $27,200, to the Division of the State Architect (DSA) Inspector of Record (IOR) professional services agreement with Jerome R. Zalinski to include Additional Time and IOR Services on the 2013 & 2014 Bond Projects. - Motion made by Lance James and a seconded by Evelyn Gonzalez. |
Yes Lance James.
Yes Ron Carey.
Yes Diana Prola.
Yes Vince J. Rosato.
Yes Evelyn Gonzalez.
Yes Leo Sheridan.
Yes Monique Tate.
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| Facilities & Technology Committee - April 29, 2015 |
| In November of 2008, the District developed a pool of Inspector of Records (IORs) for use on Measure B projects through a Request for Proposal (RFP) process. Jerome R. Zalinski was among the inspectors selected through this process.
The Board of Education previously approved Jerome R. Zalinski to provide Division of State Architect-Inspector of Record (DSA-IOR) services for several projects during the Bond Measure A Program. His comprehensive and detailed knowledge of the District and its practices will assure consistency, continuity, and integrity throughout the projects.
On June 2, 2009, the Board approved the contract for IOR services with Jerome R. Zalinski, DSA Class I, DSA #2520 for the San Leandro High School Library Expansion and Arts Education Center, as well as the Bancroft Middle School Heating and Roofing projects. The language contained in the body of the contract was obtained from the District?s legal counsel, Ruiz & Sperow, and has been reviewed by the involved parties.
Subsequently:
? On March 2, 2010, the Board approved amendment No. 1 to include summer 2010 Measure B projects.
? On April 19, 2011, the Board approved Amendment No. 2 to include summer 2011 projects:
o Painting and lighting at: San Leandro High, Wilson Elementary, Bancroft Middle, and Roosevelt Elementary Schools
o Restroom renovations at: Muir Middle, Bancroft Middle, Wilson Elementary, and Roosevelt Elementary Schools
? On September 7, 2011, the Board approved Amendment No. 3 to include:
o New portable classrooms at Lincoln High School
o Modifications to a portable classroom for the Adult School
? On February 28, 2012, the Board approved Amendment No.4 to include:
o John Muir MS classroom paint & lights (B)
o Garfield ES classroom paint & lights (B)
o Monroe ES classroom paint & lights (B)
o McKinley ES classroom paint & lights (B)
o Washington ES classroom paint & lights (B)
o Fred T. Korematsu Lunch Shelter modifications (B)
o SLHS CTE phase 2 (B)
o Pacific Sports Complex & Burrell Field (M)
o SLHS Pool Facility (M)
o SLHS Athletic Fields (M)
o Lincoln HS Athletic site improvements (M)
o Lincoln HS renovations (B)
o Lincoln HS multipurpose building (BS)
? On February 5, 2013, the Board approved Amendment No. 5 to include:
o John Muir MS Field (M)
o Bancroft MS Par Course (M)
o Wilson ES Athletic (M)
o Seven ES Athletic (M)
o Madison ES Additional Restroom(s) (BS)
o Madison ES Modernization (BS)
o SLHS Modernization (BS)
o Muir Middle School Modernization (BS)
o Wilson ES Modernization (BS)
o Washington ES Classroom Site (BS)
o Washington ES Classroom Buildings(BS)
? On April 9, 2013, the Board approved Amendment No. 6 to include:
o John Muir MS / Adult School Modular Classroom Building (BS)
? On August 20, 2013, the Board approved Amendment No. 7 to include:
o Temporary Buildings at the Madison ES District Office and IMC (BS)
? On November 19, 2013, the Board approved Amendment No. 8, in the amount of $69,235, for additional Inspector of Record Services and time for current Bond Measures B and M projects to include:
o Pacific Sports Complex and Burrell Field (M)
o Muir Middle School Track & Field (M)
o Eight Elementary School Athletic Exteriors (M)
o Madison ES District Office / IMC (BS)
o Madison ES Seismic and Windows (BS)
? On March 18, the Board approved Amendment No. 9, to include:
o Jefferson Elementary School Modernization (BS)
o McKinley Elementary School Modernization (BS)
o Monroe Elementary School Modernization (BS)
o Roosevelt Elementary School Modernization (BS)
o Bancroft Elementary School Modernization (BS)
o Madison Elementary School SDC Restroom (BS)
o SLHS and Bancroft Middle School Solar (M)
o SLHS Open Space (B)
? On June 24, 2014 the Board approved Amendment No. 10 in the amount of $20,300 for additional Inspector of Record Services and time for current Bond Measures B and M projects to include:
o Washington ES Modernization (BS)
o Wilson ES Parking Lot (BS)
o Muir MS Exterior Site Work (BS)
? On September 9, 2014, the Board approved Amendment No. 11 in the amount of $4,250 for additional Inspector of Record Services and time for current Bond Measures B and M projects to include:
o Bancroft MS Modernization (BS)
o McKinley ES Modernization (BS)
? On September 9, 2014, the Board also approved Amendment No. 12 in the amount of $11,825 for additional Inspector of Record Services and time for current Bond Measures B projects to include:
o John Muir MS (BS)
o McKinley ES (BS)
o Jefferson ES (BS)
o Wilson ES (BS)
o Monroe ES (BS)
? On November 18, 2014, the Board approved Amendment No. 13 in the amount of $19,125 for additional services of the Inspector of Record services and time for current Measure M Solar Projects at:
o San Leandro High School (M)
o John Muir Middle School (M)
? On March 10, 2015, the Board approved Amendment, No. 14, in the amount of $114,070, for additional services of the Inspector of Record services on Measure M 2013 Projects and Measure B 2014 Projects.
o John Muir Middle School (M)
o San Leandro High School Solar (M)
o Wilson ES Exterior Sitework (BS)
o John Muir MS Exterior Sitework (BS)
o San Leandro High School Exterior Sitework (BS)
o IMC/PDC Seismic (BS)
? This Amendment, No. 15, in the amount of $27,200, is to add additional Inspector of Record services on Measure M 2013 Projects and Measure B 2014 Projects. The new, not -to-exceed amount is 1,804,265. This Amendment includes projects for:
o Jefferson Elementary School (Davis Street) foundation seismic upgrade
o Security Closure Fencing at various sites
o Fiber Optics installation from the San Leandro City loop
o San Leandro H.S. Bleacher Project revision
*M = Measure M
BS = Measure B Savings
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SUMMARY OF SERVICES FOR THIS AMENDMENT
Item # Projects Not-to-Exceed Amount
1 #14-14 Jefferson E.S. (Davis Street) seismic upgrade $6,800
2 #15-03 Security Fencing Closure various sites $4,760
3 #15-05 Fiber Optics extension various sites $3,400
4 #14-13 San Leandro H.S Bleacher revisions $12,240
Total $27,200
CONTRACT SUMMARY
Item Amount Running Contract Total
Original Contract $285,000 $285,000
Amendment #1 $228,520 $513,520
Amendment #2 $138,100 $651,620
Amendment #3 $5,100 $656,720
Amendment #4 $449,250 $1,105,970
Amendment #5 $273,090 $1,379,060
Amendment #6 $16,400 $1,395,460
Amendment #7 $3,060 $1,398,520
Amendment #8 $69,235 $1,467,755
Amendment #9 $139,740 $1,607,495
Amendment #10 $20,300 $1,627,795
Amendment #11 $4,250 $1,632,045
Amendment #12 $11,825 $1,643,870
Amendment #13 $19,125 $1,662,995
Amendment #14 $114,070 $1,777,065
Amendment #15 $27,200 $1,804,265
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| Mike McLaughin, Ed.D., Superintendent |
Amendment No. 15 to DSA Inspector of Records Professional Services Agreement with Jerome R. Zalinski
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| Services by Colbi Technologies, Inc. are paid by Measure B, Measure M, and Measures B & M Savings. |
| Board of Education |
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| The Board approved Amendment No. 4 to Colbi Technologies, Inc. for Professional Services. |
| Approve Amendment No. 4, in the amount of $12,000, to Colbi Technologies, Inc. to extend Bond projects budget and expenditure tracking an additional year from March 2015 through March 2016, with the option of increasing the license capacity to $202,208,000. |
| Facilities & Technology Committee April 29, 2015 |
| School facility bond elections conducted under Proposition 39 terms require increased cost tracking, accountability and reporting, in exchange for lowering the bond passage threshold from 66.67% to 55%. In addition to the requirement for the Citizen?s Oversight Committee, the Prop 39 bond creates a requirement for detailed project expenditure tracking and multi-year tracking that is not available with the existing general ledger system.
Additionally, the State Allocation Board (SAB) and the Office of Public School Construction (OPSC) requires detailed project expenditure tracking and reporting on State matching funds that is not available with the existing general ledger system.
For the November 2006 Bond Measure B, the District selected Colbi Technologies to install, provide and maintain their software system Account-Ability to meet the needs of detailed budgeting and project expenditure tracking over multiple calendar years.
Since January of 2007, the Business Services staff and program management consultants have been trained on the software system Account-Ability and have been using this system to meet all State, local and project reporting requirements. The system has assisted the District and the Measure B team in passing all internal and external audits. Staff is satisfied with the system and the software training and support.
Measure B was set up with a purchase order and the purchase order has been increased over the years on an annual basis reflecting technical support, costs and usage fees.
On January 11, 2011, the Board approved Amendment No. 2, to increase the purchase order, set up the software for Measure M, provide annual support, web license, and archival for four (4) years through March 2015, to use the same tracking system for the $50.1 million Measure M bond funds, in order to allow a continuity of data entry process and reporting for all bond measures and to increase license capacity to $160,000,000.
On September 17, 2013, the Board approved Amendment #3 and increased the license capacity to $200,208,000 to incorporate additional State funds received by the District.
This Contract Amendment No. 4, in the amount of $12,000, is to extend Colbi Technologies? services from March 2015 through March 2016 with the option to increase license capacity to $202,208,000 should the District decide to track Prop. 39 fund expenditures in Account-Ability.
Purchase Order Summary
Item Item Amount Running Total
Original Purchase Order (PO) 01/16/07
Measure B set up & usage $32,625 $32,625
PO Increase 02/01/08
Measure B annual support 2008 $7,000 $39,625
PO Increase 06/09/08
Measure B usage 2008 $32,625 $72,250
PO Increase 12/08/08
Measure B annual support 2009 $7,000 $79,250
PO Increase 07/15/09
Measure B usage 2009 $32,925 $112,175
PO Increase 12/11/09
Measure B annual support 2010 $7,000 $119,175
PO Increase 09/03/10
Measure B usage 2010 $21,950 $141,125
PO Increase 11/09/10
Measure B annual support 2011 $7,000 $148,125
Amendment #2 and PO Increase 01/11/11
Measure M set up, tax, annual support, web license, archival for four (4) years and $50m $97,875 $246,000
Amendment #3 Increase license capacity to $200,208,000 $40,208 $286,208
Amendment #4 Add (1) year to Annual Support Services ($7,375) and Annual Web Services ($2,625); plus option to increase license capacity to $202,208,000 ($2,000). $12,000 $298,208
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| Mike McLaughlin, Ed.D., Superintendent |
Amendment No. 4 to Colbi Technologies, Inc. for Professional Services
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| The cost is covered through the District?s insurance |
| Board of Education |
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| Trustee Carey asked why the Resolution was just now coming to the Board, when the damage occurred on December 11, 2014, and repairs had already been performed.
Trustee Gonzalez said that it was explained at the Facilities & Technology meeting, that while it was not necessary to do an emergency resolution, it was realized later that it would be a good idea to have one on file.
The Board adopted Emergency Resolution No. 15-20 Finding the Existence and Authorizing the Making of a Contract in Writing on Behalf of the District Without Advertising for or Inviting Bids. |
| Adopt Emergency Resolution No. 15-20 of the San Leandro Unified School District Board of Education Authorizing the Making of a Contract in Writing on Behalf of the District without Advertising for or Inviting Bids |
Adopt Emergency Resolution No. 15-20 of the San Leandro Unified School District Board of Education Authorizing the Making of a Contract in Writing on Behalf of the District without Advertising for or Inviting Bids - Motion made by Vince J. Rosato and a seconded by Monique Tate. |
Yes Lance James.
Yes Ron Carey.
Yes Diana Prola.
Yes Vince J. Rosato.
Yes Evelyn Gonzalez.
Yes Leo Sheridan.
Yes Monique Tate.
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| Facilities & Technology Committee April 29, 2015 |
| On December 11, 2014, a large section of roof was blown off of the Davis Street Child Care Center at Jefferson Elementary School, located at 14300 Bancroft Avenue, San Leandro, due to high wind gusts during a rainstorm and the entire south area of the building was flooded due to the loss of the roofing membrane.
It was determined after an assessment of the building that emergency services were required. Staff immediately contacted the District?s insurance company, Keenan & Associates, to report the loss. It was determined that immediate action was required to prevent additional loss and that delaying the repairs posed a clear and imminent danger to the structures of the building.
California Public Contract Code 20113(a) provides that ?in an emergency when any repairs, alterations, work, or improvement is necessary to any facility of public schools to permit
the continuance of existing school classes, or to avoid danger to life or property, the board may, by unanimous vote, with the approval of the county superintendent of schools?make a contract in writing or otherwise on behalf of the district for the performance of labor and furnishing of materials or supplies for the purpose without advertising for or inviting bids.?
Keenan & Associates recommended American Technologies Inc. (ATI) be contacted to perform the necessary repairs. The District has requested approval from the Alameda County Superintendent of Schools to complete a contract with ATI to perform the repairs. ATI responded within two hours and began by assembling crews to provide a roof cover to the building and to begin the water mitigation and dry out process. The tenants belongings were removed and stored at an offsite warehouse and abatement/renovation process commenced. The work included water extraction/remediation, roofing, rough/finish carpentry, lighting/electrical, insulation, drywall, painting, plumbing, cabinets, and floor coverings. All work was performed according to California Building Code and with prevailing wage labor.
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| Mike McLaughlin, Ed.D., Superintendent |
Emergency Resolution No. 15-20
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| $7,000 to the General Fund Maintenance budget from the sale of the seven surplus vehicles |
| Mike McLaughlin, Ed.D., Superintendent |
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| The Board approved the Surplus Maintenance Vehicles and Equipment. |
| Approve the sale of seven surplus maintenance vehicles and approve the sale and/or sale for the scrap value of ten pieces of equipment. |
Approve the sale of seven surplus maintenance vehicles and approve the sale and/or sale for the scrap value of ten pieces of equipment. - Motion made by Lance James and a seconded by Evelyn Gonzalez. |
Yes Lance James.
Yes Ron Carey.
Yes Diana Prola.
Yes Vince J. Rosato.
Yes Evelyn Gonzalez.
Yes Leo Sheridan.
Yes Monique Tate.
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| The San Leandro Unified School District holds title to seven vehicles that have performed well beyond their useful lifetime. Staff is proposing that the vehicles be sold for surplus through the Bay Area Air Quality Management District (BAAQMD) vehicle buy-back program. The program buys and then scraps 1994 and older vehicles as they have less efficient emission control equipment and therefore produce much more air pollution than new vehicles. Current buy back is $1000 per vehicle. The following seven vehicles quality for the vehicle buy-back program:
1967 Ford 2 Ton Flatbed
1970 Ford 1 Ton Dump Truck
1975 GMC 1/2 Ton Van
1988 Ford 1/2 Ton Van
1989 Ford 1/2 Ton Van
1991 Ford 1/2 Ton Van
1993 Ford 1/2 Ton Van
The following 10 pieces of equipment to be sold for surplus or scrapped for the metal value:
1 Davey Compressor
1 Leroi Compressor
1 Jacobsen Mower
1 Ditch Witch Trancher
1 Clark Forklift
1 Tow Motor Forklift
1 Gear More Sprayer
1 Clark Mule
1 Top Dresser |
| Mark Martinelli, Assistant Superintendent, Business and Operations |
Surplus Maintenance Vehicles and Equipment
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| Approval of this agreement will cost approximately $2,400 to the district?s general fund. |
| Mike McLaughlin, Ed.D., Superintendent |
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| The Board approved the Agreement with the San Leandro Teachers' Association to Increase Speech-Language Pathologist Stipends. |
| Approve the agreement with the San Leandro Teachers? Association (SLTA) to increase speech?language pathologist stipends. |
Approve the agreement with the San Leandro Teachers? Association (SLTA) to increase speech?language pathologist stipends. - Motion made by Lance James and a seconded by Monique Tate. |
Yes Lance James.
Yes Ron Carey.
Yes Diana Prola.
Yes Vince J. Rosato.
Yes Evelyn Gonzalez.
Yes Leo Sheridan.
Yes Monique Tate.
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| Hiring speech-language pathologist to support the speech therapy needs of our students is very difficult for the SLUSD and for school districts across the country. To assist the district in recruiting qualified candidates, an agreement was reached with the San Leandro Teachers? Association to increase the stipend from 6.5% to 9.75% (of Class III, Step 13 on the SLTA salary schedule). This would bring the stipend for speech-language pathologists in alignment with stipends provided to school psychologists, behavior specialists and program specialists. If approved, this agreement will go into effect on July 1, 2015.
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| John Thompson, Ed.D., Assistant Superintendent, Human Resources |
Agreement with SLTA to Increase SLP Stipends
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| Increasing the fringe benefits contribution will cost the district's general fund approximately $30,000 annually. |
| Mike McLaughlin, Ed.D., Superintendent |
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| The Board approved the Agreement Between the California School Employees' Association Chapter #94 and the San Leandro Unified School District to Increase Fringe Benefits Contribution. |
| Approve the memorandum of understanding between California School Employees' Association Chapter #94 and the San Leandro Unified School District to increase the fringe benefits contribution by $217.68 annually. |
Approve the memorandum of understanding between California School Employees' Association Chapter #94 and the San Leandro Unified School District to increase the fringe benefits contribution by $217.68 annually. - Motion made by Vince J. Rosato and a seconded by Leo Sheridan. |
Yes Lance James.
Yes Ron Carey.
Yes Diana Prola.
Yes Vince J. Rosato.
Yes Evelyn Gonzalez.
Yes Leo Sheridan.
Yes Monique Tate.
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| The District and CSEA have reached an agreement to increase the district's fringe benefits contribution, as described in Article 5, Section 2, of the collective bargaining agreement between the parties, by $217.68 per year. This amount is equivalent to the annual cost of participating in the district's base level dental plan.
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| John Thompson, Ed.D., Assistant Superintendent, Human Resources
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Fringe Benefits Increase Agreement with CSEA
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| Mike McLaughlin, Ed.D., Superintendent |
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| The Board approved the Agreement Between the California School Employees' Association Chapter #94 and the San Leandro Unified School District to Clarify the "Bumping" Process During Layoffs. |
| Approve the memorandum of understanding between California School Employees' Association Chapter #94 (CSEA) and the San Leandro Unified School District to clarify the "bumping" process that will be used if layoffs for CSEA members become necessary. |
Approve the memorandum of understanding between California School Employees' Association Chapter #94 (CSEA) and the San Leandro Unified School District to clarify the "bumping" process that will be used if layoffs for CSEA members become necessary. - Motion made by Lance James and a seconded by Evelyn Gonzalez. |
Yes Lance James.
Yes Ron Carey.
Yes Diana Prola.
Yes Vince J. Rosato.
Yes Evelyn Gonzalez.
Yes Leo Sheridan.
Yes Monique Tate.
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| The district and CSEA have worked collaboratively to develop more defined procedures to clarify the "bumping" procedures that will be used if it becomes necessary to layoff CSEA members. The attached memorandum of understanding describes these procedures. |
| John Thompson, Ed.D., Assistant Superintendent, Human Resources
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Agreement with CSEA to Clarify Bumping Procedures
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| Elimination of this position will generate a cost savings to bond funds of approximately $73,000 per year. |
| Mike McLaughlin, Ed.D., Superintendent |
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| The Board adopted Resolution No. 15-23 Eliminating the Community Outreach Specialist Position. |
| Approve Resolution #15-23 which will eliminate the district's community outreach specialist position. |
Approve Resolution #15-23 which will eliminate the district's community outreach specialist position. - Motion made by Lance James and a seconded by Leo Sheridan. |
Yes Lance James.
Yes Ron Carey.
Yes Diana Prola.
Yes Vince J. Rosato.
Yes Evelyn Gonzalez.
Yes Leo Sheridan.
Yes Monique Tate.
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| Currently the district has a part-time (60%) community outreach specialist position, which is funded with school bond funds. The purpose of the position was to assist the district in communicating bond related information to the public. The work related to the passage of school bonds is diminishing and should be completed in the near future. Accordingly, the need for this position has diminished and staff is recommending that it be eliminated. |
| John Thompson, Ed.D., Assistant Superintendent, Human Resources |
Resolution #15-23 Elimination of the Community Outreach Specialist Position
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| $36,400 from Title III funds |
| Mike McLaughlin, Ed.D., Superintendent |
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| The Board approved NEWSELAPRO Online ELA Supplementary Resource for Grades 4-12 for the 2014-2016 School Years. |
| Staff recommends approval of NEWSELAPRO Online ELA Supplementary Resource for Grades 4-12 for the 2014-2016 School Years |
Staff recommends approval of NEWSELAPRO Online ELA Supplementary Resource for Grades 4-12 for the 2014-2016 School Years - Motion made by Vince J. Rosato and a seconded by Ron Carey. |
Yes Lance James.
Yes Ron Carey.
Yes Diana Prola.
Yes Vince J. Rosato.
Yes Evelyn Gonzalez.
Yes Leo Sheridan.
Yes Monique Tate.
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| NEWSELAPRO is an innovative way to build reading comprehension with nonfiction, informational text based on daily news articles, NEWSELA will provide our 4th-12th grade students with the ability to read the same article or content but at the reading level that is the "just right" instructional level. NEWSELAPRO allows teachers to filter the same article at a variety of reading levels and assign tasks around close reading (ex: annotating) and download writing assignments or written response tasks. |
| Rosanna Mucetti, Ed.D., Deputy Superintendent, Educational Services |
Newselapro
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| $12,200 from Title III funds |
| Mike McLaughlin, Ed.D., Superintendent |
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| The Board approved the Ellevation Proposal for Web Based Software Program. |
| Staff recommends approval of Ellevation Web Based Software Program |
Staff recommends approval of Ellevation Web Based Software Program - Motion made by Lance James and a seconded by Evelyn Gonzalez. |
Yes Lance James.
Yes Ron Carey.
Yes Diana Prola.
Yes Vince J. Rosato.
Yes Evelyn Gonzalez.
Yes Leo Sheridan.
Not Recoreded Monique Tate.
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| Ellevation is a web based software program which assists ELL administrators and teachers to generate individualized language plans to support ELs with the appropriate ELD standards, goals, and accommodations. Ellevation can generate a wide range of reports, such as RFEP monitoring forms in 35 languages. |
| Rosanna Mucetti, Ed.D., Deputy Superintendent, Educational Services |
Ellevation
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| Miscellaneous Receipts for the month of February 2015, in the amount of $15,136,56.62; and March 2015 in the amount of $22,601,269.69 have been deposited in the Treasury of Alameda County, |
| Miscellaneous Receipts for the month of February 2015, in the amount of $15,136,567.62; and March 2015, in the amount of $22,601,269.69 has been deposited in the Treasure of Alameda County. |
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Non Applicable |
Board of Education |
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| Trustee Rosato asked that any update policies be included in the student handbook. He would like the District to consider conducting an internal survey regarding the use of technology in our District and report back on how we measure up to the national standards. He will send the link to the Superintendent. (consensus received)
Trustee Gonzalez would like staff to provide the Board with a presentation regarding the remaining debt that the District owes.
Trustee Prola reminded the Board regarding her request a while back regarding staff looking into truancy rates for this year. |
The Board will discuss, review, and consider the items on the San Leandro Board Consensus Report. |
| Non Applicable |
Board Bylaws |
At the February 25, 2014, at the request of Trustee Rosato, it was the consensus of the Board to include an on-going list of items that the needed additional information or action on the agenda so that follow-up would be completed in a timely manner. The Consensus Request Summary spreadsheet is attached for your information. The spreadsheet will be provided to the Board at every Board meeting for continued review and consideration. Detailed information regarding items on the spreadsheet will be attached as it becomes available. |
Mike McLaughlin, Ed.D., Superintendent |
School Board Requests Spreadsheet May 5, 2015
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| Trustee James attended Bye Bye Birdie, commenting that it was a great show! The Ultimate Frisbee Team continues to compete.
Trustee Rosato reported that on April 27, the second phase of iCount, the California School Boards Association comprehensive data gathering campaign, was launched, adding that this is a key element of CSBA's long term planning efforts. He attended San Lorenzo High School Stem Career Activation event on April 28. The General Manager of San Leandro Hospital will be the guest speaker at the April 28 South San Leandro Neighborhood Association meeting. On May 4-5 he was a judge at the Business & Finance Academy Network for Teaching Entrepreneurship Business Plan Competition. This Friday, May 8, a Regional School Board Association meeting is being planned.
Trustee Carey attended Bye Bye Birdie, the Joint San Leandro Unified, San Lorenzo Unified, City Meeting, and Drakes "First Friday." He said that he will not be at the May 19 Board meeting.
Trustee Tate reported that Alameda County Office of Education hosted a Job Fair. She was able to visit five elementary schools during Open House. She also reported that she sat in on the United Parents Scholarship Committee interviews.
Trustee Sheridan attended Monroe's Open House, where they sold hot dogs, and nachos, raising about $500 for the Fifth Grade graduation party. He visited McKinley Elementary School and sat in on the Parent Chat. May 16 is Monroe's Carnival and Car Show.
Trustee Gonzalez visited the Elementary School Open House at McKinley, Washington and Roosevelt Elementary Schools. She also attended Bye Bye Birdie. Teacher Appreciation is this week - there will an appreciation breakfast for all high school staff tomorrow, May 6 and a breakfast at John Muir on Friday, May 8. She announced that AP testing was completed. Classified staff week is May 18 and she is planning on shadowing two paras that day. Relay for Life is May 30 at Marina Park beginning at 9:00 a.m. She invited the Board to attend.
Trustee Prola attended the Building Futures with Women and Children Fundraiser. She attended the second session of the Secondary Design Team. A third session is scheduled for May 21. She also attend the closing night of Bye Bye Birdie. |
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| Regular Board Meeting - May 19, 2015
Regular Board Meeting - June 2, 2015
Regular Board Meeting - June 23, 2015 |
- Regular Board Meeting - May 19, 2015
- Regular Board Meeting - June 2, 2015
- Regular Board Meeting - June 23, 2015
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| The meeting was adjourned at 8:59 p.m. |
- Motion made by Lance James and a seconded by Ron Carey. |
Yes Lance James.
Yes Ron Carey.
Yes Diana Prola.
Yes Vince J. Rosato.
Yes Evelyn Gonzalez.
Yes Leo Sheridan.
Yes Monique Tate.
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| In compliance with the Americans with Disability Act, persons requiring special assistance to access the Board meeting room, written documents being discussed at the Board meeting or to otherwise participate at Board meetings, please contact the Executive Assistant to the Board at (951) 696-1600 ext. 1002 for assistance. Notification at least 48 hours before the meeting will enable the district to make reasonable arrangements to ensure accessibility to the meeting and to provide any required accommodations, auxiliary aids or services. |
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| Present | Linda Pollard |
| Present | John Thompson, Ed.D. |
| Present | Lance James |
| Present | Ron Carey |
| Present | Diana Prola |
| Present | Vince J. Rosato |
| Present | Michael McLaughlin, Ed.D. |
| Present | Rosanna Mucetti, Ed.D. |
| Present | Mark Martinelli |
| Present | Evelyn Gonzalez |
| Present | Leo Sheridan |
| Present | Monique Tate |
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