Regular Board Meeting
San Leandro USD
June 23, 2015 7:00PM
San Leandro City Council Chambers
835 E. 14th Street
San Leandro, CA 94577
| Inspiring every student to Think, to Learn, to Achieve and to Care
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| The meeting was called to order by President Prola at 6:00 p.m. It was noted that all Board members were present. |
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| There was no Public Testimony on Closed Session Items. |
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| The Board reconvened into Closed Session at 6:01 p.m. |
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| The Board reconvened to Open Session at 7:05 p.m. |
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| President Prola led the Pledge of Allegiance to the Flag. |
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| The Board approved the agenda for the Regular Board Meeting held on June 23, 2015. |
Approve the agenda for the Regular Board Meeting held on June 23, 2015.
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Approve the agenda for the Regular Board Meeting held on June 23, 2015.
- Motion made by Lance James and a seconded by Ron Carey. |
Yes Lance James.
Yes Ron Carey.
Yes Diana Prola.
Yes Vince J. Rosato.
Yes Evelyn Gonzalez.
Yes Leo Sheridan.
Yes Monique Tate.
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Members of the audience who wish to address the Board are asked to complete the yellow card available at the entrance and submit it to the Board's Administrative Assistant. Speakers who have completed the card will be called when the item is reached on the agenda or, for non-agenda items, during the Public Testimony. Cards are to be turned in before the item is reached on the agenda. Please note that the meeting is being recorded.
State law prohibits the Board of Education from taking any action on or discussing items that are not on the posted agenda except to A) briefly respond to statements made or questions posed by the public in attendance; B) ask questions for clarification; C) provide a reference to a staff member or other resource for factual information in response to the inquiry; or D) ask a staff member to report back on the matter at the next meeting and/or put it on a future agenda. (Government Code 54954.2(a)).
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| There was no Public Testimony on Non-Agenda Items. |
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| District Recreation & Parks Commission representative Ed Shapiro provided his first update on the Recreation & Parks Commission, since being appointed. He thanked Trustees Tate, Gonzalez, and Prola for their recommendation, stating that he is very honored to represent the school district. Report highlights included:
July is Recreation and Parks Month. Special swim nights at the aquatic center are being offered beginning July 10.
The Cherry Festival was very successful this year with approximately 25,000-30,000 in attendance. He acknowledged the Cherry Pie Bake-Off and Poster Contest winners and thanked Cherry Parade judges Larry Alphin, City Manager Chris Zapata, and San Leandro Unified Superintendent Dr. Mike McLaughlin.
Teen Takeover begins this week and meets every Wednesday through August 12 at various sites. He invited the Board to join the kick off this Wednesday, June 24, 6-9 p.m. at the Marina Community Center. Activities include "Bubble Ball," & "Nerf Tag," (from PlanetXone.com). There will be a live DJ and refreshments will be served.
Summer recreation programs began on Monday, June 15 and include, day camps, family film nights and aquatic events.
September activities begin with a Family Bike Party on Sunday, September 13 from 1-4, adding that he would like to see more participation from the school district sites this year.
The Commission is currently recruiting a new Director of Parks & Recreation.
Mr. Shapiro also mentioned "community gardens" at the school sites. There was a brief discussion on the issue of maintenance and upkeep, with Trustee Carey noting that lack of continued maintenance eventually led to all the gardens being removed from the sites previously. Mr. Shapiro suggested that this might be something the District might consider pursuing in partnership with the City to keep the gardens going during the summer months. The Superintendent said the high school would be a possible location, where there is a high energy of interest and space available. The Superintendent said he would be interested in looking at this with Mr. Shapiro. |
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| Trustee Rosato reported receipt of the following emails from June 2, 2015, through June 23, 2015: From Robin Michel regarding "SLUSD School Board Meeting Highlights of May 19, 2015; from Mary Patterson regarding "Revised Early Dismissal Calendar"; from Teresa Zumbo regarding "Finance Committee for the Adopted Budget 2015-16"; from Jonathan Sherr regarding "SLTA Scholarship Team"; from Cheryl Farley regarding "SLAMMY's 2015"; from Laura Aguayo-Guevara regarding "Certificated Job Vacancy"; from Mary Patterson regarding "Classified Vacancies," and "Classified Management Vacancies"; from Patricia Quinby regarding "Bancroft Times, and Bancroft Chronicle, 4th Quarter"; from Laura Aguayo-Guevara regarding "Certificated Job Vacancy"; from Mary Patterson regarding "Classified and Classified Management Vacancies"; from Teresa Zumbo regarding "Finance Committee Agenda"; from Jon Sherr regarding "Tentative Agreement Approved"; from Brian Feeley regarding "Summer Energy Savings"; from Teresa Zumbo regarding "Finance Committee Meeting, June 15, 2016, is Cancelled"; from Robin Michel regarding "Bond Measures Update"; from Laura Aguayo-Guevara regarding "Certificated Job Vacancy"; from Teresa Zumbo regarding "Finance Committee Rescheduled"; from John Thompson regarding "Classified Vacancy"; from Laura Aguayo-Guevara regarding "Certificated Job Vacancy"; from Brian Feeley regarding "Gay Pride Parade"; from Laura Aguayo-Guevara regarding "Certificated Job Vacancy"; and from Mary Patterson regarding "Classified Vacancy." |
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| There was no Union Representative Reports. |
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| Superintendent McLaughlin provided the following report:
1. Summer projects include the Measure M Safety and Fencing Project. The District has identified eights school in need of fencing that will provide an extra level of protection for our students, staff and schools, while curbside appeal.
2. Thursday, June 5, 2015, will be the Fiber to Schools Ribbon Cutting Celebration.
3. There will be no School Board meetings in July.
4. The Superintendent said that this evening the Board is considering approving the 2015-2016 Local Control Accountability Plan. Prior to taking action, Deputy Superintendent Mucetti will provide an update on how the LCAP has changed since the last Board meeting with regards to use of Local Control Funding Formula Supplemental and Concentration Grant Funds.
5. As seen in the State of the District, the Superintendent expressed, "What a year it has been," reporting that the District has made excellent progress towards accomplishing all of our goals in the second year of our Strategic Plan. He thanked everyone for their help in making that happen. The Superintendent is looking forward to a lot of exciting things in the next year, adding that "we have a strong team of leaders that will help pull this off and make San Leandro the best."
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| Trustee Gonzalez reported that the Communication Committee met on June 22, 2015. The Committee discussed the success this year's Cherry Festival and overall felt that the District's presence was a positive one. Suggestions for next year include a slide show highlighting the technology in the schools, and having lap tops available to help the community navigate through our website. The Committee also discussed late summer/early fall communication plans and the role of the SOPs. Trustee Gonzalez said that the City Council receives City packets each Wednesday. The Committee would like to put a system in place, where upcoming school district event information can be included in those City packets, so that Councilmembers may be able to attend more district functions. Trustee Gonzalez acknowledged Dr. Mucetti for her commitment and dedication to the Communication Committee.
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| Trustee Prola reported that the Facilities & Technology Committee met on June 17, 2015, and discussed, the Notice of Completion for the San Leandro High School exterior work. The Exterior painting process has begun for seven sites. Trustee Prola mentioned that the Committee discussed and is bringing forward, for Board consideration tonight, a major Change Order, in the amount of $111,000, for the School Based Health and Wellness Center, resulting in unforeseen conditions the occurred, Amendment 13 which will provide additional support and manage any unforeseen conditions identified in the construction process; and two amendments extending the Harris & Associates contract to September 30, 2015. |
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| Trustee James reported that the Finance Committee met on June 22, 2015, and discussed the Adopted Budget, which is being brought forward for Board consideration tonight. |
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| Trustee Gonzalez reported that the MACSELPA meeting was cancelled and has been rescheduled for July. |
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| Trustee Carey reported the Governing Board met on June 4, and approved a number of annual contracts; a MOU with Chabot College for Dual Enrollment Courses; and revisions to the adult class fee and adult evening class fee schedules. They also approved the 2015-2016 budget and approved the ratification of Superintendent Linda Granger's employment contract. |
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| Consent Item 11c - Personnel Reports - Certificated & Classified was pulled for revisions by staff. Revised copies were distributed to the Board and made available to the public.
With that the Board approved the Consent Calendar as amended. |
- Motion made by Vince J. Rosato and a seconded by Lance James. |
Yes Lance James.
Yes Ron Carey.
Yes Diana Prola.
Yes Vince J. Rosato.
Yes Evelyn Gonzalez.
Yes Leo Sheridan.
Yes Monique Tate.
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These items are considered routine and may be enacted by a single motion. At the request of any member of the Board, any item on the consent agenda shall be removed and given individual consideration for action as a regular agenda item.
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| The Board approved the Revised Personnel Reports - Certificated and Classified. |
- Motion made by Lance James and a seconded by Leo Sheridan. |
Yes Lance James.
Yes Ron Carey.
Yes Diana Prola.
Yes Vince J. Rosato.
Yes Evelyn Gonzalez.
Yes Leo Sheridan.
Yes Monique Tate.
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Classifed Personnel Report
Certificated Personnel Report
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| Annual License of $0.50 per student. For an estimate of 8,682 students, the total cost is $4,341.00 from Supplemental Concentration funds. |
| Mike McLaughlin, Ed.D., Superintendent |
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| Staff recommends approval of Renewal Agreement between San Leandro Unified School District and Lersun Development for use of AUP Online Curriculum for Internet Safety for K-12 Students for the 2015-2016 School Year. |
| Not Applicable |
| Not Applicable |
| AUP Online enables the district to demonstrate compliance with the new internet safety requirements. The AUP online curriculum for K-12 students meets all CIPA compliance requirements and documents the digital safety education students are receiving. Students will complete the curriculum in order to improve their knowledge and skills for being digitally safe as they use technology and all of its resources (i.e., the internet, hardware, software, etc.) This is the annual renewal of our contract for 2015-2016. |
| Rosanna Mucetti, Ed.D., Deputy Superintendent, Educational Services |
AUP - Service Order Form for 2015-16
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| $47,701.50 from Supplemental Concentration funds |
| Mike McLaughlin, Ed.D., Superintendent |
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| Staff recommends approval of Contract Renewal Between the San Leandro Unified School District and Illuminate Education, Inc. for the 2015-2016 School Year |
| Illuminate Education is a web-based data warehouse designed to collect and report evidence of student performance through assessments. Illuminate allows us to assess all content areas across all grade levels. Illuminate offers both online and paper assessments, with immediate scoring, and built-in or customizable reports. These assessments can be built at the district level for benchmark assessment or the teacher level for their own testing use. Assessments can be disaggregated (e.g., by subgroup) and analyzed with ease at varied levels (e.g., student, teacher, classroom, period).
This is an annual renewal of our contract for 2015-2016. |
| Rosanna Mucetti, Ed.D., Deputy Superintendent, Educational Services
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Illuminate Agreement 2015-16
Illuminate Quote
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| Legal fees are budgeted in the 2014-2015 General Fund budget and are only spent as needed. |
| Mike McLaughlin Ed.D., Superintendent |
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| Approve the Legal Services Agreement with Dannis, Woliver & Kelley, LLP for fiscal year 2014-2015. |
| Education Code 33129 and 42127 |
| The District continues to identify legal services that provide effective and efficient services. In addition, the District identifies law firms with the expertise and legal background that matches the District?s needs. In this search, staff has identified Dannis, Woliver, and Kelley as having the legal expertise necessary to assist the District in dealing with issues related to personnel matters, special education matters, and other general legal matters as needed.
The District has worked with the firm for the past four years. Dannis Woliver Kelley will not be raising rate ranges for the 2014-2015 school year.
The District is not obligated to encumber and expend funds with any legal firm and services are called upon on an as needed basis.
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| Song Chin-Bendib, Associate Superintendent, Business & Operations |
Legal Services Agreement with DWK, LLP 2015-2016
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| Not Applicable |
| Board of Education |
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| Approve the Notice of Completion (NOC) for the San Leandro HS 14-13 Exterior Site Work Phase II. |
| Facilities and Technology Committee, June 17, 2015 |
| Notice of Completion is subject to approval by the Board of Trustees per Contract Specifications. |
| All work required of the contractor, BRCO Constructors, Inc., for the San Leandro HS 14-13 Exterior Site Work Phase II has been performed and is now complete. Lease payments are scheduled to be released based on the time frames in the Lease-Lease Back Agreement, Exhibit C.
The project was completed on June 1, 2015. The project team included WLS Architects and Harris & Associates (Construction Management). |
| Mike McLaughlin, Ed.D., Superintendent |
Notice of Completion (NOC) SLHS Exterior Site Work Phase II Project
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N/A
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| Board of Education |
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Adopt Resolution #15-29 to declare equipment surplus and/or obsolete due to the age and condition of the designated equipment.
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N/A
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Board Policy 3270(a); Administrative Regulations #3270 (a) #6.
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When district-owned books, equipment and supplies become unusable, obsolete, or no longer needed, the Superintendent or designee shall identify these items to the Governing Board, together with their estimated value and a recommendation that they be sold or disposed of by one of the methods prescribed in law and administrative regulations. With Board approval, the Superintendent or designee shall arrange for the sale or disposal of these items. Please see attached.
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| Mike McLaughlin, Ed.D., Superintendent |
Resolution No. 15-29, Declare Certain Equipment Surplus/and or Obsolete
San Leandro High School
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| Ratify the April 2015 payroll in the amount of $5,310,152.01; and the May 2015 payroll in the amount of $5,538,964.94.
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| Approve the April 2015 Bill Warrants #88-50570189-#88-50576684 in the amount of $3,270,615.56.
Approve the May 2015 Bill Warrants #88-50576905-#88-50589558 in the amount of $3,090,114.67. |
April & May 2015 Bill Warrants
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| No impact to the general fund; $32,000 from Garfield's Title I funds. |
| Mike McLaughlin, Ed.D., Superintendent |
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| Staff recommends approval of Memorandum of Understanding between San Leandro USD and Playworks Program for Garfield Elementary School for the 2015-2016 school year |
Garfield Elementary School is proposing to utilize the Playworks Program to continue to support their efforts to build and maintain a safe environment that supports optimal learning in school. The Playworks Program has been successfully implemented at Garfield for the past 5 years. The Playworks Program has four key components to promote healthy physical activity enrichment experiences:
- Organizing structured opportunities for play and physical activity during recess
- Coordinating class game time ? students and teachers learn the expectations, best practices and skills of games and physical activities
- Coordinating the 4 and 5th Grade Junior Coach Leadership Training Program ? establishes student leaders to maintain playground equipment and lead peers and younger students in recess games and activities
- Providing a before school physical activity program
and Providing opportunities for league games outside of the school day
As students learn to make better choices, this has proven to decrease disciplinary issues during lunch and recess time. Students spend less time in the office dealing with negative interactions and spend more time in the classroom learning. The coordinated and integrated activities designed by Playworks will lead to increased student motivation and satisfaction with schooling. This program complements, not replaces, the physical education program and promotes lifelong healthy habits.
Garfield would like to utilize the Playworks Program for before school, recess, and lunch recess. Playworks will also provide voluntary game league opportunities for grades 4-5 students outside of the school day. Playworks provides Garfield with one program coordinator. Playworks also provides funding for the program implementation.
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| Rosanna Mucetti, Ed.D., Deputy Superintendent, Educational Services Division |
Garfield Playworks MOU
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| None
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| Mike McLaughlin, Ed.D., Superintendent |
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| Staff recommends approval of Amended Signature page for MOU Between San Leandro Unified School District and Alameda County Behavioral Health Care Services (BHCS) for Mental Health Consultation, Prevention, and Early Intervention Services for the 2014-2017 School Years |
| The signature page states who may sign on business forms and matters relating to finances. With changes in personnel during this last year, BHCS has requested a new signature page reflecting current personnel, which must be Board approved.
Authorized signatures are:
Mike McLaughlin, Ed.D., Superintendent
Rosanna Mucetti, Ed.D., Deputy Superintendent, Educational Services
Mark Martinelli, Assistant Superintendent, Business Services
Tu My Vuong, Director of Business Services
Victoria Forrester, Director of Student Services, Special Education, and Community Wellness
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| Rosanna Mucetti, Ed.D., Deputy Superintendent, Educational Services Division |
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| Mike McLaughlin, Ed.D., Superintendent |
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| Approve the work year calendars for CSEA, Teamster/Trades, and management employees for the 2015-16 school year. |
| Each school year the Board of Education is asked to approve the work year calendars for CSEA, Teamster/Trades, and management employees for the 2015-16 school year. Attached to this agenda item are the 2015-16 work year calendars. |
| John Thompson, Ed.D., Assistant Superintendent, Human Resources |
2015-16 Work Year Calendars
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| Michael McLaughlin. Ed.D., Superintendent |
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| Approval is requested for the student teaching agreement with Notre Dame de Namur University beginning July 1, 2015 to June 30, 2020. |
| The District maintains student teaching agreements with colleges and universities throughout the Bay Area and State. Many student teaching agreements are approved annually with each college/university. |
| John Thompson, Ed.D., Assistant Superintendent, Human Resources |
Notre Dame Student Teaching Agreement
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| $7,500 from LCFF Base Grant Summer School |
| Mike McLaughlin, Ed.D., Superintendent |
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| Staff recommends approval of Contracted Services with Thinktomi Silicon Valley Education for Summer School Program Teacher Training on June 18 and 19, 2015. |
| San Leandro Unified School District is offering summer school enrichment Entrepreneurship Camp for Middle School Students and will partner with Thinktomi. Thinktomi provides experiential business education leveraging the latest Silicon Valley entrepreneurship methodologies.
Thinktomi offers programs for middle school students to learn how to think like an entrepreneur and gain hands-on experience in launching a startup. Even if students don't choose this career path, the lessons will be invaluable. Thinktomi will provide a two-day teacher training on June 18th and 19th, 2015. |
| Rosanna Mucetti, Deputy Superintendent, Educational Services |
Thinktomi MOU
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| Mike McLaughlin, Ed.D., Superintendent |
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| Staff recommend approvals approval of Lincoln High School's Accrediting Commission for Schools, Western Association of Schools and Colleges mid-cycle review progress report. |
| Lincoln High school completed their on-site mid-cycle accreditation visit on April 5, 2015. Based on the ACS WASC mid-cycle review, Lincoln High School meets the ACS WASC criteria for accreditation. Lincoln High School's accreditation is now reaffirmed through the end of the six-year cycle ending in June 2018. |
| Rosanna Mucetti, Ed.D., Deputy Superintendent, Educational Services |
Lincoln ACS WASC
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| $54,495 from Supplemental and Concentration Grants |
| Mike McLaughlin, Ed.D., Superintendent |
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| Approve Contract Renewal Between Compass Learning and the San Leandro Unified School District for the K-12 personalized learning software for the 2015-2016 school year for all SLUSD school sites. |
| Compass personalized learning software tailors learning objectives, content, method, pace, and environment to each student?s unique learning needs. This new culture of pedagogy and curriculum includes a strong emphasis on: 21st century learning; a collaborative partnership between teacher, parent, student, and school; and student-driven participation in developing the learning pathway.
Compass Learning will help teachers provide a successful, personalized learning experience for each and every student. The personalized learning product that will be available to all students across all instructional programs is designed to do the following: assess the student?s top three interests, learning styles, and expression styles; evaluate strengths and weaknesses in specified subject areas; prescribe highly-personalized learning pathways that instruct and build 21st century skills; and provide engaging, digital-based K-12 curricula that develop knowledge and higher-order, critical-thinking abilities
Educators will be able to monitor progress and make curriculum adjustments in real-time, based on robust data that can be customized at a student, classroom, grade, school, or district level. |
| Rosanna Mucetti, Ed.D., Deputy Superintendent, Educational Services |
Compass Learning 15-16
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| $66,964.03 from Supplemental and Concentration Grants |
| Mike McLaughlin, Ed.D., Superintendent |
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| To approve the contract renewal between San Leandro Unified School District and Renaissance Learning for the use of STAR 360 for elementary schools and STAR Reading & STAR Mathematics for secondary school assessment for the 2015-16 school year. |
| Star assessments are taken online and provide the most valid, reliable, actionable data in the least amount of testing time--usually 20 minutes or less. These assessments enable the class to focus on individualizing instruction to accelerate learning for all students and to inform student placement. |
| Rosanna Mucetti, Ed.D., Deputy Superintendent, Educational Services |
STAR 360 Renaissance Learning - Renewal
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| $23,656.40 from General Fund |
| Mike McLaughlin, Ed.D, Superintendent |
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| Approve contract renewal with Hobsons Inc. for the Naviance College and Career Readiness Platform for the 2015-16 school year |
| Naviance is a college and career readiness platform that helps connect academic achievement to post-secondary goals. Its comprehensive college and career planning solutions optimize student success, enhance school counselor productivity, and track results for school and district administrators.
Naviance enables schools and districts to create personalized success plans for each of their students and aligns to many state mandates for individualized learning plans. The solution offers a core set of functionality that enables students and counselors to connect college and career planning to individual student goals. The platform allows students to collaborate with educators to set personal goals and tasks, search for colleges, and explore careers based on personal skills and interests.
In addition, the Naviance platform offers schools and districts the flexibility to customize the solution to their needs, and add additional functionality that extends the reach of their college and career readiness efforts. These solutions include: 1) the Naviance College & Career Readiness Curriculum; 2) Adaptive Test Preparation for PSAT, SAT, and ACT, 3) Electronic Transcript and Document Exchange; 4) Course Planning; 5) Alumni Tracking; 6) Additional solutions available in the Naviance Marketplace.
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| Rosanna Mucetti, Ed.D., Deputy Superintendent, Educational Services |
Naviance Order/Contract 2015-16
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| $9,900 from Supplemental and Concentration Grants |
| Mike McLaughlin, Ed.D., Superintendent |
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| Approve License Users Renewal Agreement with Synergyse Training, Inc. for the 2015-16 School Year |
| Synergyse is an interactive training system for Google Apps that is scalable and becomes part of the users Google interface. It's an easy way for schools to improve productivity with user-friendly, guided instruction inside Google Apps. |
| Rosanna Mucetti, Ed.D., Deputy Superintendent, Educational Services |
Synergyse, Renewal Quote
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| Not to exceed $30,000 ($15,000 Base Contract + 6% of new Category 2 Funding) |
| Mike McLaughlin, Ed.D., Superintendent |
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| Staff recommends the renewal of the contract between the San Leandro Unified School District and CSM, INC. (E-rate consultant) for the 2015-2016 school year. |
| Board Policy 0440 |
| E-Rate is the commonly used name for the Schools and Libraries Program of the Universal Service Fund, which is administered by the Universal Service Administrative Company (USAC) under the direction of the Federal Communications Commission (FCC). The program provides discounts to assist most schools and libraries in the United States (and U.S. territories) to obtain affordable telecommunications and Internet access. It is one of four support programs funded through a Universal Service fee charged to companies that provide interstate and/or international telecommunications services. In order to maintain e-rate eligibility, consultants are commonly used to to the complexity of the program and the potential loss of large amounts of money. CSM is widely considered to be one of the Nation?s largest and most trusted E-Rate consulting firms. |
| Rosanna Mucetti, Ed.D., Deputy Superintendent, Educational Services Division |
CSM Renewal Contract
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| None, but each contract will be funded based on its budget source requested. |
| Mike McLaughlin, Ed.D., Superintendent |
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| Staff Recommends approval of contracts on the attached spreadsheet which are for amounts $5,000 or less for fiscal year 2014-2015 |
| Finance Committee on June 20, 2011 |
| Attached is the "summary spreadsheet for all contracts $5,000 or less for fiscal year".
The spreadsheet will be provided to the Board at every board meeting if there are any contracts falling under this category. Detailed contract information will not be part of the Board packet but will be available for questions or inspection upon request. For accounting purposes, each contract still requires submission of a requisition for approval by site administrator. All contracts require two signatures - Initiating Administrator and the Chief Business Officer or a Cabinet member. |
| Rosanna Mucetti, Ed.D., Deputy Superintendent, Educational Services |
Contracts $5,000 and less 6-23-15
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| Mike McLaughlin, Ed.D., Superintendent |
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| Deputy Superintendent Rosanna Mucetti provided a brief update on some of the refinements made to the LCAP with regards to use of LCFF Supplemental and Concentration Grant Funds since the Public Hearing on June 2, 2015. Dr. Mucetti explained that at the onset of LCFF and LCAP, one of the needs that the District recognized was to focus on teacher quality and a strong menu of robust programs and services for our students, adding that in order to attract, retain, and recruit the very best, compensation played a roll in that. She further explained that Dr. McLaughlin and she took this vision to Alameda County Office of Education (ACOE), and with their feedback, the District further refined the LCAP, demonstrating the District's need, based on data, evidence through educational theory, and our belief that compensation improves overall teacher quality while simultaneously building strong direct services to students. As a result, ACOE decided to support this concept. In addition, Dr. Mucetti mentioned that on June 20, 2015, State Superintendent Tom Torkleson sent out a memo responding to that same question begin raised by districts across the state regarding use of supplemental and concentration grant funds to fund ongoing teacher compensation, saying that if Districts are going to do this, they need to provide education theory, demonstrate a need and firmly believe that they can close the opportunity gap for our low-income students, English Learners students, homeless students, and special needs students through this strategy, with Dr. Mucetti adding that San Leandro Unified is "confident that this is going to be a strategy that is going to support our organization in continuous improvement for kids."
The Board thanked Dr. Mucetti and the administrative leadership team for all of their work.
The Board then approved the Adoption of the 2015-2016 Local Control Accountability Plan which includes the 2016-2017 and 2017-2018 years. |
| Staff recommends that board of education adopt the 2015-2016 Local Control Accountability Plan. |
Staff recommends that board of education adopt the 2015-2016 Local Control Accountability Plan. - Motion made by Lance James and a seconded by Evelyn Gonzalez. |
Yes Lance James.
Yes Ron Carey.
Yes Diana Prola.
Yes Vince J. Rosato.
Yes Evelyn Gonzalez.
Yes Leo Sheridan.
Yes Monique Tate.
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| Education Code paragraph (2) of subdivision (b) of section 52062 and as required by paragraph (2) of subdivision (a) of section 42127 |
| Further, and pursuant to the California Education Code paragraph (2) of subdivision (b) of section 52062 and as required by paragraph (2) of subdivision (a) of section 42127, the San Leandro Unified School District Board of Education shall adopt a local control accountability plan and a budget on Tuesday, June 23, 2015 and subsequently file that LCAP and budget with the county superintendent of schools |
| Rosanna Mucetti, Ed.D., Deputy Superintendent |
LCAP 2015-16
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| Mike McLaughlin, Ed.D., Superintendent |
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| The Board adopted Resolution #15-28 The Education Protection Account (EPA) for Fiscal Year 2015-16. |
| Approve use of EPA Funding. |
Approve use of EPA Funding. - Motion made by Vince J. Rosato and a seconded by Lance James. |
Yes Lance James.
Yes Ron Carey.
Yes Diana Prola.
Yes Vince J. Rosato.
Yes Evelyn Gonzalez.
Yes Leo Sheridan.
Yes Monique Tate.
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| Proposition 30; Article XIII, Section 36 of the California Constitution. |
| The voters of California approved Proposition 30 on November 6, 2012 and pursuant to Article XIII, Section 36 of the California Constitution, effective November 7, 2012, it is required to create in the State General Fund, an Education Protection Account (EPA)to receive and disburse the revenues derived from the incremental increases in taxes imposed by Article XIII, Section 36(f);
School districts are required to determine how to use funds received from the EPA, provided that the governing board makes the spending determinations in an open session of a public meeting.
The language in the constitutional amendment requires that funds shall not be used for the salaries and benefits of administrators or any other administrative costs.
Each school district shall, annually, publish on its Internet website an accounting of district's EPA funding and how these funds will be spent.
Attached are the Resolution regarding the Fiscal Year 2015-16 EPA for SLUSD and Exhibit A showing how these funds will be spent.
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| Mark Martinelli, Assistant Superintendent, Business and Operations |
EPA Resolution #15-28
EPA Worksheet Yr2015-16
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| Fiscal Year 2015-16 Adopted Budget reflects a projected positive fund balance with designations for a 3% Minimum Reserve For Economic Uncertainties and Assignments for Future Program Purposes. |
| Mike McLaughlin, Ed. D., Superintendent |
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| The Board approved the 2015-16 Adopted Budget Which Includes Fiscal Years 2016-17 and 2017-18. |
| Approve 2015-16 Adopted Budget. |
Approve 2015-16 Adopted Budget. - Motion made by Lance James and a seconded by Leo Sheridan. |
Yes Lance James.
Yes Ron Carey.
Yes Diana Prola.
Yes Vince J. Rosato.
Yes Evelyn Gonzalez.
Yes Leo Sheridan.
Yes Monique Tate.
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| Finance Committee: June 22, 2015 |
| California Education Code Sections 33129, 42127, 52060, 52061, 52062. |
| The State of California E.C. (Education Code) Sections 33129, 42127, 52060, 52061, and 52062 requires school district governing boards to hold a public hearing on the school district?s annual budget and to submit the adopted budget to its County Office of Education for review and approval. An LCAP public hearing is also required to be held at the same meeting as the adopted budget public hearing as per EC 42127(a)(1). Both the LCAP and the Adopted Budget will be officially adopted by the District Board on June 23, 2015. These actions must be completed on or before July 1 of each year.
A school district?s budget is based on a set of general assumptions and parameters which are obtained from various school fiscal consultants, including its local County Office of Education. The County Office of Education will review and, as per E.C. 42129(d), either approve, conditionally approve, or not approve the school district budget by August 15 of that fiscal year.
The State Economy continues to get stronger. State revenues, as of the 2015-16 May Revision, are surging well in excess of the January levels projected. These positive economic developments provide the foundation that districts will continue to receive yearly increases thru the LCFF ? Local Control Funding Formula - as the State Budget?s Proposition 98, which established the minimum guarantee for education funding each year back in 1988, continues to increase.
The Governor?s proposed budget for 2015-16 reflects his continued commitment to increase school funding thru the LCFF. In addition to the Governor?s May Revision which provides additional increases in LCFF funding over the January Proposal, the Governor has also provided significant additional one-time discretionary funding for 2015-16.
As this agenda item is being written, the State Legislature is proceeding to finish the State Budget by June 15th in order to meet the Proposition 25 deadline. According to Article IV, Section 12 of the California Constitution, lawmakers must send the Governor a budget by midnight on June 15th. School Districts, by statute, are required to submit an adopted budget for the upcoming fiscal year to their County Office of Education by June 30th.
Current Status
The District?s LCFF projection in the District?s adopted budget includes a 1.02% Statutory COLA and a COLA of 1.60% and 2.48% for the following 2 fiscal years along with the LCFF Funding Gap %?s of 53.08%, 37.40%, and 36.70% for this three year period. Categorical funding (Special Education and Child Nutrition) is expected to receive a 1.02% COLA and also statutory COLA?s in the next 2 fiscal years. The overall District total enrollment for funding purposes is expected to remain flat for the next three years.
Bargaining unit negotiations for 2014-15 have been settled between all bargaining units and the District. The District has now currently settled its negotiations with the SLTA and CSEA units and is still in negotitation with the TEAMSTERS/TRADES Unions for the 2015-16 Fiscal Year.
The District has 45 days to revise its adopted budget after the State passes its revised budget. At that time the District staff shall revisit its assumptions and return to the Board with recommendations. The District is committed to achieve a balanced budget for the current year and the subsequent two fiscal years along with maintaining its State mandated 3% minimum reserve requirement. In submitting the adopted budget, the San Leandro Unified School Board understands its fiduciary responsibility to maintain fiscal solvency for the current and subsequent two fiscal years.
Budget Assumptions
A number of assumptions were incorporated into the SLUSD 2015-16 Adopted Budget. These assumptions were prepared before the State has adopted their 2015-16 Adopted Budget. The principal ones are:
? Projected Total Student enrollment (Prior Year CBEDS)
o For Funding Purposes: 8,617
o Regular School: 8,351
o Special Education 266
? ADA based on 95.0% attendance
? Unduplicated Count-District 3 Year Average: 67.32%
? Projected COLA:
2015-16 - 1.02% COLA with a 53.08% LCFF Gap Funding %
2016-17 - 1.60% COLA with a 37.40% LCFF Gap Funding %
2017-18 - 2.48% COLA with a 36.70% LCFF Gap Funding %
? Lottery: $128.00 per ADA Unrestricted and $34.00 per ADA Restricted (Proposition 20)
? Mandated Cost Reimbursement funding continues thru the Mandated Block Grant Funding Model; $28.50 per K-8 ADA and $56 per 9-12 ADA.
? Parcel Tax Funding remains flat for 2015-16 thru 2017-18 as compared to the prior fiscal year ($750,711 per year for 2014-15).
? K-3 CSR (Class Size Reduction) is maintained each year.
? Transportation and Special Education encroachments continue
? Step and Column Increases are included
? For non-salary-benefit related expenditures, CPI (Consumer Price Index) rates of 2.20%, 2.40% & 2.60% are used for the 2015-16, 2016-17, & 2017-18 projected inflation
? STRS Rates go up to 10.73%, 12.58%, 14.43% for 2015-16, 2016-17, & 2017-18
? PERS Rates go up to 11.847%, 13.05%, 16.60% for 2015-16, 2016-17, & 2017-18
? Indirect rate increases from 3.73% to 4.27% for 2015-16
? The budget reflects surplus spending for 2015-16 thru 2017-18
? 3% District State reserve balance requirement is maintained from 2015-16 thru 2017-18.
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| Mark Martinelli, Assistant Superintendent, Business and Operations |
2015-16 SLUSD Adopted Budget
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| The projected cost is approximately ______________and is an ongoing cost. See attached AB1200 documents for a more detailed summary of District costs. |
| Michael McLaughlin, Ed.D., Superintendent
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| The Board approved the Public Disclosure of Collective Bargaining Agreement for the San Leandro Teachers' Association. |
| Approve the public disclosure of collective bargaining agreement documents. |
Approve the public disclosure of collective bargaining agreement documents. - Motion made by Lance James and a seconded by Evelyn Gonzalez. |
Yes Lance James.
Yes Ron Carey.
Yes Diana Prola.
Yes Vince J. Rosato.
Yes Evelyn Gonzalez.
Yes Leo Sheridan.
Yes Monique Tate.
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| Government Code 3547.5 |
| On June 1, 2015, the District and the San Leandro Teachers' Association approved and signed off on a tentative agreement (TA). The TA contains components that address changes to negotiated language related to association rights, organizational security, hours of employment, job sharing, class size, leaves of absence, salaries, AM/PM kindergarten, and the term of the agreement. The TA adds a 5.0% percent salary increase effective July 1, 2015. The Business Services Department has prepared the Public Disclosure Statement, Certification of the District?s ability to Meet the Costs of Collective Bargaining Agreement, in accordance with AB 1200, verifying that the District can afford to fund the TA.The Business Services Department has prepared the Public Disclosure Statement, Certification of the District?s ability to Meet the Costs of Collective Bargaining Agreement, in accordance with AB 1200, verifying that the District can afford to fund the TA. This document (attached) contains detailed and specific information about how this agreement affects District funds. The Alameda County Office of Education (ACOE) has reviewed these documents and determined that the district can afford this agreement in the current and subsequent years. |
| Mark Martinelli, Assistant Superintendent, Business and Operations |
Ab1200 - SLTA
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| See the agenda item related to the "Public Disclosure of Collective Bargaining Agreement" for the financial specifics related to this tentative agreement. |
| Mike McLaughlin, Ed.D., Superintendent |
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| The Board approved the Ratification of Tentative Agreement between the San Leandro Unified School District and the San Leandro Teachers' Association. |
| Approve the tentative agreement between the San Leandro Unified School District and the San Leandro Teachers' Association. |
Approve the tentative agreement between the San Leandro Unified School District and the San Leandro Teachers' Association. - Motion made by Lance James and a seconded by Ron Carey. |
Yes Lance James.
Yes Ron Carey.
Yes Diana Prola.
Yes Vince J. Rosato.
Yes Evelyn Gonzalez.
Yes Leo Sheridan.
Yes Monique Tate.
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| Government Code 3547
Board Policies 4143 and 4243 |
| On June 1, 2015, the District and the San Leandro Teachers' Association approved and signed off on a tentative agreement (TA). The TA contains components that address changes to negotiated language related to association rights, organizational security, hours of employment, job sharing, class size, leaves of absence, salaries, AM/PM kindergarten, and the term of the agreement. The TA adds a 5.0% percent salary increase effective July 1, 2015. The Business Services Department has prepared the Public Disclosure Statement, Certification of the District?s ability to Meet the Costs of Collective Bargaining Agreement, in accordance with AB 1200, verifying that the District can afford to fund the TA. |
| John Thompson, Ed.D., Assistant Superintendent, Human Resources |
SLTA Tentative Agreement
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| See attached AB1200 documents for fiscal impact. |
| Michael McLaughlin, Ed.D., Superintendent
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| The Board approved the Public Disclosure of Collective Bargaining Agreement for the California School Employees' Association - Chapter #94. |
| Approve the public disclosure of collective bargaining agreement documents. |
Approve the public disclosure of collective bargaining agreement documents. - Motion made by Monique Tate and a seconded by Vince J. Rosato. |
Yes Lance James.
Yes Ron Carey.
Yes Diana Prola.
Yes Vince J. Rosato.
Yes Evelyn Gonzalez.
Yes Leo Sheridan.
Yes Monique Tate.
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| Government Code 3547.5 |
| On June 3, 2015, the District and CSEA entered into a tentative agreement (TA) for 2015-16 successor contract negotiations. The TA contains the following compensation components: 1) a 2.0% salary schedule increase; 2) an increase to the fringe benefit contribution equivalent to a 2.71% salary increase; and 3) an amount equivalent to a 0.29% salary schedule increase for job classification restructuring. The TA also includes changes to contractual language related to articles related to transfers and promotions, leaves of absence, layoffs, and the term of the agreement. The TA is attached to this agenda item for review and ratification. The Business Services Department has prepared the Public Disclosure Statement, Certification of the District?s ability to Meet the Costs of Collective Bargaining Agreement, in accordance with AB 1200, verifying that the District can afford to fund the TA. This document (attached) contains detailed and specific information about how this agreement affects District funds. These documents will be sent to the Alameda County Office of Education (ACOE) for review. |
| Mark Martinelli, Assistant Superintendent, Business and Operations |
Ab1200 - CSEA
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| See the agenda item related to the "Public Disclosure of Collective Bargaining Agreement" for the financial specifics related to this tentative agreement. |
| Mike McLaughlin, Ed.D, Superintendent |
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| The Board approved the Ratification of Tentative Agreement between the San Leandro Unified School District and the California School Employees' Association - Chapter #94. |
| Ratify the tentative agreement between the San Leandro Unified School District and the California School Employees' Association. |
Ratify the tentative agreement between the San Leandro Unified School District and the California School Employees' Association. - Motion made by Vince J. Rosato and a seconded by Monique Tate. |
Yes Lance James.
Yes Ron Carey.
Yes Diana Prola.
Yes Vince J. Rosato.
Yes Evelyn Gonzalez.
Yes Leo Sheridan.
Yes Monique Tate.
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| Government Code 3547
Board Policies 4143 and 4243 |
| On June 3, 2015, the District and CSEA entered into a tentative agreement (TA) for 2015-16 successor contract negotiations. The TA contains the following compensation components: 1) a 2.0% salary schedule increase; 2) an increase to the fringe benefit contribution equivalent to a 2.71% salary increase; and 3) an amount equivalent to a 0.29% salary schedule increase for job classification restructuring. The TA also includes changes to contractual language related to articles related to transfers and promotions, leaves of absence, layoffs, and the term of the agreement. The TA is attached to this agenda item for review and ratification. |
| John Thompson, Ed.D., Assistant Superintendent, Human Resources |
CSEA Tentative Agreement
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| Approximately $307,000 per year to the district's general and categorical funds and is an ongoing cost. |
| Mike McLaughlin, Ed.D., Superintendent |
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| The Board approved the Compensation Increase for Management and Unrepresented Employees. |
| Approve a five percent (5.0%) salary schedule increase effective July 1, 2015, for management and unrepresented groups. |
Approve a five percent (5.0%) salary schedule increase effective July 1, 2015, for management and unrepresented groups. - Motion made by Lance James and a seconded by Evelyn Gonzalez. |
Yes Lance James.
Yes Ron Carey.
Yes Diana Prola.
Yes Vince J. Rosato.
Yes Evelyn Gonzalez.
Yes Leo Sheridan.
Yes Monique Tate.
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| Not Applicable |
| Government Code 3547
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| Approval of this item will increase the salary schedules for certificated managers, classified managers, and unrepresented employees by five percent (5.0%), effective July 1, 2015. This increase is consistent with the agreements reached with established bargaining units for the 2015-16 school year. |
| JohnThompson, Ed.D., Assistant Superintendent |
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| See attached Superintendent Contract. |
| Mike McLaughlin, Ed.D., Superintendent |
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| The Board approved the Amendment and Revision to the Contract of the Superintendent. |
| Approve revisions and amendments to the contract of the superintendent. |
Approve revisions and amendments to the contract of the superintendent. - Motion made by Ron Carey and a seconded by Leo Sheridan. |
Yes Lance James.
Yes Ron Carey.
Yes Diana Prola.
Yes Vince J. Rosato.
Yes Evelyn Gonzalez.
Yes Leo Sheridan.
Yes Monique Tate.
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| Government Code 3547 |
| Attached to this item is a revised and amended contract for the superintendent. |
| John Thompson, Ed.D., Assistant Superintendent, Human Resources |
Superintendent Contract
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| Mike McLaughlin, Ed.D., Superintendent |
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| The Board approved the Reclassification of the Administrative Assistant to the Superintendent Position. |
| Reclassify the administrative assistant position for the superintendent from: Administrative Assistant to the Superintendent to Executive Assistant - Cabinet (Confidential), and approve a revised job description for this position. |
Reclassify the administrative assistant position for the superintendent from: Administrative Assistant to the Superintendent to Executive Assistant - Cabinet (Confidential), and approve a revised job description for this position. - Motion made by Lance James and a seconded by Monique Tate. |
Yes Lance James.
Yes Ron Carey.
Yes Diana Prola.
Yes Vince J. Rosato.
Yes Evelyn Gonzalez.
Yes Leo Sheridan.
Yes Monique Tate.
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| During the 2014-15 school year, the Board of Education authorized a classification study to review the district's classified and management positions. One of the recommendations from this study is to reclassify the administrative assistant position supporting the superintendent from Administrative Assistant to the Superintendent to Executive Assistant - Cabinet (Confidential). The recommendation was based on a review of comparable positions in comparable districts. This position will be designated as confidential because of the negotiations related information that this position must process. Staff is recommending that the Board of Education also approve a new job description for this position, which is attached to this agenda item. |
| John Thompson, Ed.D., Assistant Superintendent, Human Resources |
Job Description: Executive Assistant - Cabinet
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| Funded through Measure B, Building Fund (Fund 21), and the Health Resources and Services Agency (HRSA). |
| Board of Education |
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| Trustee Sheridan understood that with construction, unforeseen conditions do arise; however, he hoped that this unexpected cost of approximately $112,000 and an additional $220,000, would be the last of it.
With that, the Board approved Change Order No. 3 with the MW Logic Lease-leaseback Contract for the School Based Health and Wellness Center (Project #14-06). |
| Approve Change Order No. 3 to the MW Logic Lease-Leaseback Contract, in the amount of $111,866, for an upgraded dance floor, additional roof shingles and roof abatement, painting the side walls of the building, replacing the valley gutter in the parking lot, extended overhead for MW Logic, and the installation of conduits from the School Based Health and Wellness Center to the Adult School building for internet connectivity. |
Approve Change Order No. 3 to the MW Logic Lease-Leaseback Contract, in the amount of $111,866, for an upgraded dance floor, additional roof shingles and roof abatement, painting the side walls of the building, replacing the valley gutter in the parking lot, extended overhead for MW Logic, and the installation of conduits from the School Based Health and Wellness Center to the Adult School building for internet connectivity. - Motion made by Lance James and a seconded by Monique Tate. |
Yes Lance James.
Yes Ron Carey.
Yes Diana Prola.
Yes Vince J. Rosato.
Yes Evelyn Gonzalez.
Yes Leo Sheridan.
Yes Monique Tate.
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| Facilities & Technology June 17, 2015 |
| Non Applicable |
| On February 4, 2014, the Board of Education received a presentation from Philip J. Henderson, Attorney at Law, Orbach Huff Suarez & Henderson LLP, on the Lease-Leaseback (LLB) Construction Project Delivery Method Available per Education Code Section 17406, which the District will use to deliver some of the bond construction projects in 2014.
On August 12, 2014, the Board of Education approved the construction contract, in the amount of $1,000,000, for the health clinic portion only, with MW Logic, Inc., for Project #14-06 for the School Based Health Center Construction Project. At that meeting, the Board was informed that staff would bring forward a change order for seismic work and the demolition of interior walls for the wellness center portion only ($380,000), which would be funded by Redevelopment Agency funds.
On September 9, 2014, the Board of Education approve, after receiving a staff recommendation that it would be more efficient and cost effective to build the health and wellness center in one phase, approved the transfer of $1.2 million from the Developer Fee/Redevelopment Fund (Fund 25) to the Building Fund (Fund 21) in order to complete the entire project in one phase.
On December 9, 2014, the Board of Education approved Amendment No. 1, in the amount of $1,408,491, to the lease lease-back contract with MW Logic, Inc., for the completion of both portions of the School Based Health and Wellness Center, increasing the contract to a total of $2,408,49.
On February 10, 2015, the Board of Education approved Change Order No. 1, in the amount of $66, 453, to the lease lease-back contract with MW Logic, Inc., for addressing unforeseen conditions, which included the truss repair, asbestos abatement, revising wall ties, locating the sewer, and removing a draft stop.
On April 21, 2015, the Board of Education approved Change Order No. 2, in the amount of $81,285, to the lease lease-back contract with MW Logic, Inc., for addressing additional unforeseen conditions: asbestos abatement discovered in the mastic used to attach the existing mirrors, additional duct runs that were not shown on the as-builts, relocating 2 supply plenums that were not shown correctly on the as-builts, installing a back flow preventer required by EBMUD, additional seismic blocking and hold downs.
This Change Order No. 3, in the amount of $111,866, to the lease lease-back contract with MW Logic, Inc., is due to permit and project-related delays, as well as addressing improvements and unforeseen conditions, including an upgraded dance floor per the owner?s request, additional roof shingles, roof abatement to achieve a longer warranty, painting the side walls of the building to mitigate the water seepage issue, replacing the valley gutter in the parking lot, for extended overhead for MW Logic due to permit and project related delays, and the installation of conduits from the School Based Health and Wellness Center to the Adult School administrative building for Internet connectivity.
Staff forecasts a fourth change order to address the remaining additional costs:
Fur out and enclose mastic $17,000
Cyclone fence trash enclosure $25,000
Install ?? plywood decking on roof $41,000
Additional roof abatement $ 7,500
Additional conduit for Internet $17,500
Additional sign $10,000
Unfunded health center equipment $75,000
Fur out the wall at room 117 $ 3,500
Install 6 additional lights in dance area $12,000
Additional IT wiring $10,000
Credit for the fire system of ($20,800)
The total is $220,000 |
| Mike McLaughlin, Ed.D., Superintendent |
Change Order No. 3 with MWLogic for SBHWC
PCO No., 14
PCO No. 9
PCO No. 16
PCO 19
PCO No. 17
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| The costs of the approved Measure B projects are funded from the November 2006 (Measure B), General Obligation Bond, as well as State Grants. |
| Board of Education |
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| The Board approved Amendment No. 13 to the Harris & Associates Contract for Additional Program Project and Construction Management Services on 2015 Measure B Bond Projects. |
| Approve Amendment No. 13 to the Master Agreement for Program & Project Management Services for Measure ?B? Bond with Harris & Associates Contract. |
Approve Amendment No. 13 to the Master Agreement for Program & Project Management Services for Measure ?B? Bond with Harris & Associates Contract. - Motion made by Lance James and a seconded by Leo Sheridan. |
Yes Lance James.
Yes Ron Carey.
Yes Diana Prola.
Yes Vince J. Rosato.
Yes Evelyn Gonzalez.
Yes Leo Sheridan.
Yes Monique Tate.
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| Facilities & Technology Meeting June 17, 2015 |
| Non Applicable |
| The Board of Education previously approved Harris & Associates (H&A), through a Request for Qualifications (RFQ) process, to provide Program, Project and Construction Management on selected projects as identified through the local Measure B Bond. The original Master Agreement was entered into on November 8, 2006, between Harris & Associates and San Leandro Unified School District to provide Program and Project Management Consulting Services for the Measure B Bond Program.
Subsequently:
? On April 18, 2007, the Board approved amendment No.1 which defined the scope of services for the specific projects within the original Measure B program.
? On May 4, 2010, the Board approved amendments No.2 through No.6 in response to expansion of the Career Technical Education due to the receipt of $8 million in State grants.
? On October 18, 2011, the Board approved amendment No.7 to include four new projects created from Measure B savings.
? On February 28, 2012, the Board approved amendment No.8 to include three (3) new projects created from Measure B savings.
? On November 13, 2012, the Board approved amendment No. 9 to include two (2) new construction projects and twenty (20) renovation and upgrade projects created from Measure B savings, including
? On April 9, 2013, the Board approved amendment No.10 to include one (1) new construction project created from Measure B savings: the John Muir Middle School Adult School New Modular Classroom project.
? On November, 2013, the Board approved amendment No.11 to the Harris & Associates contract adds Program, Project and Construction Management Consulting Services for the Measure B Bond Program for the Madison Elementary School, District Office and Instructional Materials Center Move Management and Fire Recovery.
? On April 1, 2014, the Board approved amendment No.12 to the Harris & Associates contract adds Program, Project and Construction Management Consulting Services for various Measure B Bond Program Savings projects.
Due to revision and reprioritization of funding priorities to meet the District?s evolving educational requirements and the leveraging of savings from earlier projects to create new or revised projects, it is now necessary to extend the scheduled completion of the Measure B Bond program from March 31, 2015 to September 30, 2015, so that these important projects can be completed during the coming summer of 2015.
Amendment Summary
This Amendment No.13 will extend the contract completion date from 3/31/15 to 9/30/15 and have Harris & Associates provide Program, Project and Construction Management consulting Services and for the following Measure B Bond Program for the newly created 2015 projects denoted below.
Measure B Bond
? Fiscal year 2014/2015 Financial Closeout support thru 9/30/15 ? Program wide
? DSA Closeout and Certification management and support thru 9/30/15 ? Program wide
? Health & wellness center ? (PGM/PM/CM)
? Seismic Hidden Condition @ Jefferson ES Daycare (PGM tracking, design & const. on hold)
? Districtwide ? Columbine locks ? (PGM/PM)
? Middle School Cameras - (PGM tracking, design & const. on hold)
? M&O Warehouse Seismic - (PGM tracking, design & const. on hold)
? Districtwide Deferred Maintenance ? (PGM/PM)
? Bancroft MS ? Exterior Door Replacement ? (PG/PM/CM)
? SLHS Additional Cameras - (PGM tracking, but work on hold)
? Washington ES ? ADA Ramps at portable buildings ? (PG/PM/CM)
? Roosevelt ES Portables (2) ? Measure A - DSA Certification ? t.b.d.
Contract Summary
Item Description Item Amount Running Contract Amount Running % Increase
Master Agreement Contract Language n/a n/a n/a
Amend. #1 Local Measure B Funded Scope of Services $7,786,385 $7,786,385 0
Amend. #2 Include Grant Funded CTE Wood Project $117,300 $7,903,685 1.5
Amend. #3 Include Grant Funded CTE Metal Project $117,300 $8,020,985 3.0
Amend. #4 Include Grant Funded CTE Auto Project $117,300 $8,138,285 4.5
Amend. #5 Include Grant Funded CTE SLAM Project $410,000 $8,548,285 9.8
Amend. #6 Include Grant Funded CTE Business Academy $60,715 $8,609,000 10.6
Amend. #7 Four (4) New 2011 Projects from Savings $54,416 $8,663,416 11.3
Amend. #8 Three (3) New 2012 Projects from Savings $211,865 $8,875,281 14.0
Amend. #9 Two (2) New 2013 Construction Projects and twenty (20) additional renovation & upgrade projects from Savings $1,364,753 $10,240,034 31.0
Amend. #10 One (1) New 2013 Project: the John Muir MS Adult School New Modular Classroom from Savings $45,000 $10,285,034 32.0
Amend. #11 Madison ES, DO & IMC Move Management and Fire Recovery 2013 $64,304 $10,349,338 32.9
Amend. #12 Nineteen (19) New 2014/2015 Projects from Savings $589,817 $10,939,155 40.5
Amend. #13 Time Extension, added Scope, Various 2015 Projects from Savings $35,845 $10,975,000 40.9
As part of the both the Measure B and Measure M implementation processes, the District conducted two (2) thorough and extensive SOQ/RFQ/RFP qualifications based selection processes to search for Program Management (PM) and Project & Construction Management (CM) firms. Harris & Associates has consistently been one of the top contenders and eventually was selected to manage the District bond programs.
Harris & Associates has provided, and continues to provide, skilled technical and professional services on the management of the District?s bond programs.
Below is a historical summary of the contract costs with Harris & Associates for Measure B, Measure M and Measure B, Program, Project and Construction Management services.
Bond Measure Bond Budget Contract Cost with Harris & Assoc.
Measure B $109,000,000 $7,786,385 (7.14% of Bond budget)
State, RDA & Federal (funds)(B) (Prop 39) $41,812,301 $3,454,337 (8.26)% of Bond budget)
Measure M $50,539,867 $3,040,500 (6.02% of Bond budget)
Total $201,352,168 $14,281,222 (7.09% of total)
The industry standard for program, project and project management is about 6% to 10%.
The $42 million in projects not in the original scope of Measure B or Measure M ballot language and original project lists were only made possible from savings resulting from Measure B projects completed under budget and on time; grants received from the State; redevelopment matching funds for the Fred T. Korematsu gymnasium, federal funds, Prop 39 and miscellaneous donations to the bond program, etc. Harris has assisted the District and its funding consultant in targeting, applying for and successfully receiving State School Facilities Program (SFP) funds for New Construction, Modernization, Overcrowding Relief Grants (ORG), Career Technical Education Facilities Program (CTEFP) grants, etc. Harris & Associates also performs the required expenditure reporting to OPSC for all grants and State funding received.
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| Mike McLaughlin, Ed.D., Superintendent |
Amendment No. 13 to the Harris & Associates Contract
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| The costs of the approved projects is funded through November 2010 (Measure M) General Obligation Bonds. |
| Board of Education |
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| The Board approved Amendment No. 1 to the Harris & Associates Contract for Additional Program Management Services on 2015 Measure M Bond Projects. |
| Approve Amendment No. 1 to the Agreement for Program Management Services for Measure ?M? Bond with Harris & Associates. |
Approve Amendment No. 1 to the Agreement for Program Management Services for Measure ?M? Bond with Harris & Associates. - Motion made by Ron Carey and a seconded by Lance James. |
Yes Lance James.
Yes Ron Carey.
Yes Diana Prola.
Yes Vince J. Rosato.
Yes Evelyn Gonzalez.
Yes Leo Sheridan.
Yes Monique Tate.
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| Facilities & Technology Committee June 17, 2015 |
| Non Applicable |
| As part of the Measure M implementation processes, the District conducted a SOQ/RFQ/RFP qualification based selection process for Program Management (PM) firms. Harris & Associates received the highest overall ranking and was selected to manage the Measure M program.
The Board of Education previously approved Harris & Associates (H&A), through a Request for Qualifications (RFQ) process, to provide Program, Project and Construction Management on selected projects as identified through the local Measure M Bond. The original Agreement for Program Management Services was entered into on February 1, 2011, between Harris & Associates and San Leandro Unified School District to provide Measure M Program Management Services for the Measure M Bond Program, in the amount of $2,060,000, with a program completion date of December 31, 2014. There have been no previous Amendments.
Due to revision and reprioritization of funding priorities to meet the District?s evolving educational requirements and the leveraging of savings from earlier projects to create new or revised projects, it is now necessary to extend the scheduled completion of the Measure M Bond program from December 31, 2014 to September 30, 2015, so that these important projects can be completed during the coming summer of 2015.
Amendment Summary
This Amendment No.1 will extend the contract completion date from 12/31/14 to 9/30/15 and have Harris & Associates continue to provide required Program, Project and Construction Management consulting Services and for the following Measure M Bond Program for the new 2015 projects denoted below.
Measure M Bond
? Fiscal year 2014/2015 Financial Closeout support thru 9/30/15 ? Program wide
? DSA Closeout and Certification management and support thru 9/30/15 ? Program wide
? Eight (8) Elementary School sites ? Fencing - (PGM/PM/CM)
? Adult School Office Parking Lot - (PGM/PM/CM)
? SLHS & SL Adult School Solar PV project ? PG&E Transformer - (PGM/PM/CM)
? Bancroft MS ? Exterior Painting ? New Project (PG/PM/CM)
? Bancroft MS ? Parking Lot Improvement ? New Project (PG/PM/CM)
? McKinley ES ? Air Conditioning ? New Project (PG/PM/CM)
? Muir MS ? Air Conditioning ? New Project (PG/PM/CM)
? Muir MS ? New Parking Lot Irrigation and Landscaping ? (PM/CM)
Contract Summary
Item Description Item Amount Running Contract Amount Running % Increase
Agreement Measure M Program Management Services $2,060,000 $2,060,000 0
Amend. #1 Time Extension of nine (9) months due to Revised & Added Scopes $219,939 $2,279,939 10.67
Harris & Associates has provided skilled technical and professional services on the management of the District?s bond program. Below is a summary of the contract costs with Harris & Associates for Measure M Program, Project and Construction Management services:
Measure M Bond = $51,995,881 Completion Date = 12/31/14 Contract with Harris & Assoc.
Measure M - PM 12/31/2014 $2,060,000
Measure M - CM 12/31/2014 $980,500
Amendment #1 to Measure M ? PM for a nine (9) month Time Extension, Added & Revised Scopes 09/30/2015 $219,939
Total 09/30/2015 $3,260,439 (6.3% of Bond budget)
The industry standard for program, project and construction management is about 6% to 10%.
Harris has assisted the District and its funding consultant in targeting, applying for and successfully receiving State School Facilities Program (SFP) funds for New Construction, Modernization, Overcrowding Relief Grants (ORG), Career Technical Education Facilities Program (CTEFP) grants, Prop 39, High Performance Incentive (HPI) grants, QZAB, etc. Harris & Associates also performs the required expenditure reporting for all SFP funding received
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| Mike McLaughlin, Ed.D., Superintendent |
Amendment No. 1 to the Harris & Associates Contract
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| The cost of services is included in funding from the General Obligation School Facilities Bond Measure B ($500,000) , as well as the additional funding sources, including the Department of Health and Human Services, the Alameda County Health Care Services Agency, and Redevelopment Agency funds. |
| Board of Education |
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| The Board approved Amendment No. 13 with Aedis Architects for Project 14-16, School Based Health and Wellness Center. |
| Approve Amendment No. 13, in the amount of $50,000, to provide additional Architectural services to contract with Aedis for architectural services for the School Based Health and Wellness Center. |
Approve Amendment No. 13, in the amount of $50,000, to provide additional Architectural services to contract with Aedis for architectural services for the School Based Health and Wellness Center. - Motion made by Lance James and a seconded by Ron Carey. |
Yes Lance James.
Yes Ron Carey.
Yes Diana Prola.
Yes Vince J. Rosato.
Yes Evelyn Gonzalez.
Yes Leo Sheridan.
Yes Monique Tate.
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| Facilities & Technology Committee June 17, 2015 |
| Non Applicable |
| The Board of Education previously approved Aedis Architects, through a Request for Qualifications (RFQ) process, to be placed in an Architectural Pool for use on selected projects as identified through the local Measure B Bond. The original Contract was entered into on September 6, 2007, between Aedis Architects and San Leandro Unified School District to provide architectural design services for painting and lighting modernization at San Leandro High School (SLHS), McKinley, Roosevelt, and Washington Elementary Schools.
Subsequently, the Board approved:
? Amendment No. 1, in the amount of $470,654, on November 6, 2007, which added modernization at Bancroft Middle School to the scope of the contract.
? Amendment No. 2, in the amount of $121,532, on December 14, 2010, which added classroom painting and lighting upgrades at Garfield and Monroe Elementary Schools.
? Amendment No. 3, in the amount of $18,810, on January 24, 2012, which added classroom painting and lighting upgrades at Washington Elementary School to Include Buildings C & E.
? Amendment No. 4, in the amount of $389,562, on August 7, 2012, provides architectural design services for window, skylight, seismic and exterior door repair and or replacement at San Leandro High School as well as the replacement of portable classrooms in building C and E at Washington Elementary School.
? Amendment No. 5, in the amount of $29,000, on December 11, 2012, for professional design services to install modular classroom buildings at Washington Elementary School instead of portables, as originally designed.
? Amendment No. 6, in the amount of $4,400, provided architectural design services for engineering calculations for skylights at San Leandro High School in order to prepare and allow for production before the installation during the summer timeframe.
? Amendment No. 7, in the amount of $351,960, was approved on June 4, 2013, and was for additional Measure B savings modernization and voluntary seismic upgrade projects in 2014. In August of 2012, the Board approved the creation of additional Measure B projects from funding generated through savings. The sites include Garfield ES (no seismic work), McKinley ES, Monroe ES, Roosevelt ES (no seismic work), Bancroft MS and Washington ES.
? Amendment No. 8, in the amount of $102,343, was approved August 20, 2013, and was for additional seismic upgrades at Garfield ES (Davis Street Bldg), Roosevelt ES (Broadmoor Child Care Bldg and the Farrelly Pool Bldg), and additional scope at Roosevelt ES (Floor drains, roofing) and Bancroft MS (Chairlifts, stair noising, roofing, mechanical access).
? Amendment No. 9, in the amount of $33,140, was approved on February 2, 2014, and provided additional architectural design services for mandated ADA upgrades to the path of travel at McKinley Elementary School and Washington Elementary School.
? Amendment No. 10, in the amount of $6,700, was approved on February 25, 2014, and provided additional architectural services specifically related to the re-engineering and modifying existing ductwork at HVAC units located in the attic space above the Bancroft Middle School music room and practice studios in order to accommodate new access for maintenance staff, and to procure DSA approval.
? Amendment No. 11, in the amount of $285,889, was approved on March 18, 2014, and provided architectural services for the conversion of the former Girls, Inc. building to the District?s new School Based Health and Wellness Center. The existing building consists of approximately 13,000 square feet. The project includes modernization to the interior and exterior to accommodate the program.
? Amendment No. 12, in the amount of $25,274, was approved on February 11, 2015, and provided additional Architectural and Structural Engineering services to repair 2 broken trusses discovered during demolition of the School Based Health and Wellness Center ($5,320) and to provide Architectural and Civil Engineering services for the design of the parking lot at 2255 Bancroft Ave. ($19,954).
This Amendment No. 13, in the amount of $50,000 will provide additional architectural services to complete the conversion of the of the former Girls, Inc. building to the School Based Health and Wellness Center. This amendment will cover the additional effort to secure permitting from the City of San Leandro, additional support during construction due to schedule delays and managing a number of unforeseen conditions identified during the construction process.
Contract and Fee Summary
Item Description of Services Item Amount Running Total
Original
Contract Modernization at SLHS, McKinley, Roosevelt, Washington $1,045,588
$1,045,588
Amend. #1 Modernization at Bancroft MS
$470,654
$1,516,242
Amend. #2 Modernization at Garfield & Monroe
$121,532
$1,637,774
Amend. #3 Classroom Paint and Lights Washington Buildings C & E
$18,810
$1,656,584
Amend. #4 Measure B Savings Mod. San Leandro HS $243,896
Replace Portables at Washington ES $145,666 $389,562
$2,046,146
Amend. #5 Washington ES Change from Portables to Modular Classrooms
$29,000
$2,075,146
Amend. #6 Engineering Calculations for San Leandro HS skylights
$4,400
$2,079,546
Amend. # 7 Measure B Savings 2014 projects ? Phase I $351,960
$2,431,506
Amend. #8 Measure B Savings 2014 projects ? Phase II
$102,343
$2,533,849
Amend. # 9 ADA Upgrades ? McKinley ES
$25,440
ADA Upgrades ? Washington ES
$ 7, 700 $33,140 $2,566,989
Amend. #10 HVAC Modifications ? Bancroft MS $6,700 $2,573,689
Amend. #11 School Based Health and Wellness Center project $285, 889 $2,859,578
Amend. #12 School Based Health and Wellness Center- Truss Repair $5,320
Parking Lot Design at 2255 Bancroft $19,954 $25,274 $2,884,852
Amend #13 School based Health and Wellness Center ? Additional architectural services $50,000 $50,000 $2,934,852 |
| Mike McLaughlin,Ed.D., Superintendent |
Amendment No. 13 with Aedis Architects for School Based Health Center
Wellness Forecast
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| The costs of the approved projects is funded through November 2006 (Measure B) General Obligation Bonds. |
| Board of Education |
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| The Board approved the Exterior Painting Projects Scope and Budget. |
| Approve staff recommendation to utilize Bancroft Middle School exterior painting budget to complete partial painting of exteriors at seven (7) school sites Bancroft Middle School, Roosevelt Elementary, Washington Elementary, Wilson Elementary, Muir Middle, Monroe Elementary, and McKinley Elementary. |
Approve staff recommendation to utilize Bancroft Middle School exterior painting budget to complete partial painting of exteriors at seven (7) school sites Bancroft Middle School, Roosevelt Elementary, Washington Elementary, Wilson Elementary, Muir Middle, Monroe Elementary, and McKinley Elementary. - Motion made by Lance James and a seconded by Monique Tate. |
Yes Lance James.
Yes Ron Carey.
Yes Diana Prola.
Yes Vince J. Rosato.
Yes Evelyn Gonzalez.
Yes Leo Sheridan.
Yes Monique Tate.
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| Facility & Technology Committee June 17, 2015 |
| Not Applicable |
| As part of the Measure B projects created from additional funding and savings it was decided to move forward with some new as well as existing goals.
On 4-21-2015, the BOT approved a $500,000 budget for the painting project at Bancroft. Over the past few weeks it was decided to alter the project to include 7 other sites. Below is a list of these site as well as a budgetary number assigned for each.
? Bancroft Middle School 90,000
? Monroe Elementary School 45,000
? Roosevelt Elementary School 45,000
? Washington Elementary School 45,000
? Wilson Elementary School 45,000
? John Muir Middle School 60,000
? McKinley Elementary School 45,000
The total for the above is 375,000. This leaves a remainder of 125,000 which will be applied to each site for trimming and removing of bushes and trees as well as covering any change in scope.
Because of the inclusion of so many other sites we will have to reduce the scope of the original project at Bancroft to be able to accommodate the rest of the campuses. It has been decided to do all the areas that are visible from city streets.
Each site has been visited and a color palate was given to all of the principals to discuss with their staff and any other interested persons. Colors have been chosen.
Proposed Timeline:
Develop Scope and Specifications 6-15-2015
Invitation to Bid Notifications 6-26-2015
Award of Contracts 7-7-2015
We anticipate to have these projects completed by the beginning of September. Areas where instruction could be affected would be done during the summer months to help avoid interruption.
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| Mike McLaughlin, Ed.D., Superintendent |
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| The cost of services is included in funded from Measure B, the November 2006 School Facilities General Obligation Bond Election. |
| Board of Education |
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| The Board approved Change Order #2 is associated with the Work of Project #14-15 a Lease-Leaseback Contract with BRCO Constructors Inc. for the Voluntary Seismic Upgrades Project at the following sites: the Garfield ES Daycare, the Roosevelt Davis Street Daycare the Jefferson Davis Street Daycare and the Farrelly Pool. |
| Approve the CO #2 in the amount of $100,000 to amend and increase the current contract amount of $510,595 with BRCO Constructors, Inc., for a new project total cost of $610,595 for Project #14-15, funded through Measure B. |
Approve the CO #2 in the amount of $100,000 to amend and increase the current contract amount of $510,595 with BRCO Constructors, Inc., for a new project total cost of $610,595 for Project #14-15, funded through Measure B. - Motion made by Leo Sheridan and a seconded by Monique Tate. |
Yes Lance James.
Yes Ron Carey.
Yes Diana Prola.
Yes Vince J. Rosato.
Yes Evelyn Gonzalez.
Yes Leo Sheridan.
Yes Monique Tate.
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| Facilities and Technology Committee June 17, 2015 |
| Not Applicable |
| On February 4, 2014, the Board of Education received a presentation from Philip J. Henderson, Attorney at Law, Orbach Huff Suarez & Henderson LLP, on the Lease-Leaseback (LLB) Construction Project Delivery Method Available per Education Code Section 17406, which the District will use to deliver some of the bond construction projects in 2014. At the October 21st, 2014 Board Meeting the Board of Education approved the construction contract in the amount of $497,000, with BRCO Constructors, Inc., for Project #14-15, covering the Voluntary Seismic Upgrades Project at the following sites: the Garfield ES Daycare, the Roosevelt Preschool the Jefferson Davis Street Daycare and the Farrelly Pool in San Leandro, funded through Measure B.
The City required a new ADA compliant ramp be installed at the Roosevelt Preschool and on May 19, 2015 the Board approve CO #1 in the amount of $13,595 to amend and increase the original base contract of $497,000 with BRCO Constructors, Inc., for a new project total cost of $510,595 for Project #14-15, funded through Measure B.
The Board originally approved a contract for $45,000 for the structural upgrades to exterior walls on the Jefferson ES Davis Street daycare building. During construction, the contractor obtained access under the building to explore options for completing the original scope. While exploring the substructure, the contractor discovered differing conditions - the structural framing that was installed in the original building construction did not match the as-built drawings that the District provided to the Engineer. Therefore, the structural upgrade design by the Engineer was invalid. The structural engineer provided a redesign based on the existing conditions under the building. The contractor provided a change order quote of $100,000 to complete the structural upgrade redesign.
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| Mike McLaughlin, Ed.D., Superintendent |
CO #2 Voluntary Seismic Upgrades of Daycares and Farrell Pool
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| Mike McLaughlin, Ed. D., Superintendent |
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| The Board adopted Resolution No. 15-30 for Limited Term Delegated Authority. |
| Approve Resolution #15-30 to Delegate Authority to Approve Contracts Pursuant to Education Code Sections 17604 and 17605. |
Approve Resolution #15-30 to Delegate Authority to Approve Contracts Pursuant to Education Code Sections 17604 and 17605. - Motion made by Lance James and a seconded by Ron Carey. |
Yes Lance James.
Yes Ron Carey.
Yes Diana Prola.
Yes Vince J. Rosato.
Yes Evelyn Gonzalez.
Yes Leo Sheridan.
Yes Monique Tate.
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| District staff needs to award some contracts during the time period from June 15th, 2015 thru August 31st, 2015, for either ratification or review, as required, by the District's governing board at subsequent Board meetings. There are no scheduled board meetings during the month of July or for the first part of August |
| Mark Martinelli |
Delegation Resolution #15-30
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| See individual plans |
| Mike McLaughlin, Ed.D., Superintendent |
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| The Board approved the Adoption of the 2015-2017 Single Plans for Students Achievement Aligned to the District's Local Control Accountability Plan. |
| Staff recommends that the board of education adopt the 12 schools' Single Plans for Student Achievement for the 2015-2017 cycle. |
Staff recommends that the board of education adopt the 12 schools' Single Plans for Student Achievement for the 2015-2017 cycle. - Motion made by Vince J. Rosato and a seconded by Lance James. |
Yes Lance James.
Yes Ron Carey.
Yes Diana Prola.
Yes Vince J. Rosato.
Yes Evelyn Gonzalez.
Yes Leo Sheridan.
Yes Monique Tate.
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| Education Code Section 64001 |
| Education Code Section 64001 specifies that schools and districts that receive state and federal or other applicable funding through the district?s Consolidated Application (ConApp) process prepare a Single Plan for Student Achievement (SPSA) for any recipient school. The SPSA is a blueprint to improve the academic performance of all students. This set of SPSAs have been all been aligned to both the district?s strategic action plan and Local Control Accountability Plan. School sites paralleled the stakeholder input process conducted for the LCAP development at the site level for their school?s individual SPSA development.
Every school needs to have an approved plan guiding the work of the school. California Education Code Section 64001 requires that a School Site Council (SSC) develop the SPSA. The SSC?s responsibilities include approving the plan, recommending it to the local governing board for approval, monitoring its implementation, and evaluating the effectiveness of the planned activities at least annually.
The SPSA involves a continuous development, implementation, and monitoring cycle. All twelve school sites have submitted their 2- year cycle school plan approved by each School Site Council to recommend to the Board of Education for approval. Educational Services has reviewed all plans for compliance and quality. These plans must be approved by the Board before they can be enacted upon.
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| Rosanna Mucetti, Ed.D., Deputy Superintendent, Educational Services |
Jefferson SPSA
Madison SPSA
McKinley SPSA
Monroe SPSA
Roosevelt SPSA
Washington SPSA
Wilson SPSA
Bancroft SPSA
Muir SPSA
SLHS SPSA
Garfield SPSA
Lincoln SPSA
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| $3,000 - General Fund |
| Mike McLaughlin, Ed.D, Superintendent
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| The Board approved the Agreement between San Leandro Unified School District and Clever for the 2015-16 School Year. |
| Staff recommends approving the agreement between San Leandro Unified School District and Clever for the 2015-16 school year for the purpose of data sharing. Clever provides students the ability to access all district online learning platforms from one login. |
Staff recommends approving the agreement between San Leandro Unified School District and Clever for the 2015-16 school year for the purpose of data sharing. Clever provides students the ability to access all district online learning platforms from one login. - Motion made by Ron Carey and a seconded by Evelyn Gonzalez. |
Yes Lance James.
Yes Ron Carey.
Yes Diana Prola.
Yes Vince J. Rosato.
Yes Evelyn Gonzalez.
Yes Leo Sheridan.
Yes Monique Tate.
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| Staff recommends the approval of the data sharing agreement with Clever. Clever provides students the ability to access all district online learning platforms from one login. Clever provides a single sign on for all San Leandro Unified School District supported blended learning platforms. Instructional time will also be gained as students will no longer have to go to multiple websites to access our learning platforms. This will also result in tremendous time savings for SLUSD as accounts for learning platforms will automatically be created and synced. Clever is FERPA and SOPIPA compliant.
Clever charges third party vendors for this service in most cases. For these vendors, there is no Fiscal Impact. Discovery Education is one of the only vendor that we will need to pay for this service and will cost $3,000. |
| Rosanna Mucetti, Ed.D, Deputy Superintendent, Educational Services |
Clever Data Sharing MOU
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| Mike McLaughlin, Ed.D. Superintendent |
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| The Board approved the Proposed Readmission for Expulsion Case #E01-12/13. |
| Approve the recommendation from the Director of Student Services for the readmission of Expulsion case #E01-12/13. |
Approve the recommendation from the Director of Student Services for the readmission of Expulsion case #E01-12/13. - Motion made by Lance James and a seconded by Evelyn Gonzalez. |
Yes Lance James.
Yes Ron Carey.
Yes Diana Prola.
Yes Vince J. Rosato.
Yes Evelyn Gonzalez.
Yes Leo Sheridan.
Yes Monique Tate.
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| Rosanna Mucetti, Ed.D. Deputy Superintendent, Educational Services |
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| Mike McLaughlin, Ed.D. Superintendent |
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| The Board approved the Readmission for Expulsion Case #E02-13/14. |
| Approve the recommendation from the director of Student Services for the readmission of Expulsion case #E02-13/14. The student has met all the rehabilitation plan and is eligible to return to a comprehensive program. |
Approve the recommendation from the director of Student Services for the readmission of Expulsion case #E02-13/14. The student has met all the rehabilitation plan and is eligible to return to a comprehensive program. - Motion made by Lance James and a seconded by Evelyn Gonzalez. |
Yes Lance James.
Yes Ron Carey.
Yes Diana Prola.
Yes Vince J. Rosato.
Yes Evelyn Gonzalez.
Yes Leo Sheridan.
Yes Monique Tate.
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| Rosanna Mucetti, Ed.D. Deputy Superintendent Educational Services |
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| Mike McLaughlin, Ed. D. Superintendent |
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| The Board approved the Proposed Stipulated Expulsion Case #15-14/15. |
| Approve the recommendation from the Director of Student Services for the Stipulated Expulsion of student case #E15-14/15 |
Approve the recommendation from the Director of Student Services for the Stipulated Expulsion of student case #E15-14/15 - Motion made by Ron Carey and a seconded by Lance James. |
Yes Lance James.
Yes Ron Carey.
Yes Diana Prola.
Yes Vince J. Rosato.
Yes Evelyn Gonzalez.
Yes Leo Sheridan.
Yes Monique Tate.
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| Rosanna Mucetti, Ed. D. Deputy Superintendent, Educational Services |
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| Mike McLaughlin, Ed. D., Superintendent |
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| The Board approved the Proposed Stipulated Expulsion Case #16-14/15. |
| Approve the recommendation from the Director of Student Services for the Stipulated Expulsion of student case #E16-14/15. |
Approve the recommendation from the Director of Student Services for the Stipulated Expulsion of student case #E16-14/15. - Motion made by Lance James and a seconded by Monique Tate. |
Yes Lance James.
Yes Ron Carey.
Yes Diana Prola.
Yes Vince J. Rosato.
Yes Evelyn Gonzalez.
Yes Leo Sheridan.
Yes Monique Tate.
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| Rosanna Mucetti, Ed. D. Deputy Superintendent, Educational Services |
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| Not to exceed $12,000 - General Fund |
| Mike McLaughlin, Ed.D, Superintendent |
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| The Board approved the Addendum to Contract between San Leandro Unified and CSM Consulting, Inc. |
| Staff recommends the approval of the addendum to contract between San Leandro Unified and CSM Consulting, Inc. CSM will be conducting an audit of our landlines with the goal of eliminating services that are no longer needed or cost-effective. It is especially important to complete this audit as E-rate funding for landlines is being phased out. |
Staff recommends the approval of the addendum to contract between San Leandro Unified and CSM Consulting, Inc. CSM will be conducting an audit of our landlines with the goal of eliminating services that are no longer needed or cost-effective. It is especially important to complete this audit as E-rate funding for landlines is being phased out. - Motion made by Lance James and a seconded by Evelyn Gonzalez. |
Yes Lance James.
Yes Ron Carey.
Yes Diana Prola.
Yes Vince J. Rosato.
Yes Evelyn Gonzalez.
Yes Leo Sheridan.
Yes Monique Tate.
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| F & T - May 13, 2015 |
| BP 0200 |
| This proposal is for an expert analysis of the District?s telecommunications services and billing, with a particular focus on identifying and eliminating services no longer needed or no longer cost-effective. This is particularly important given that changes to state and federal funding programs will dramatically increase the District?s share of the costs for those services beginning on July 1, 2015. |
| Rosanna Mucetti, Ed.D, Deputy Superintendent, Educational Services
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CSM Phone Audit Addendum
CSM Phone Audit
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| $15,252 Common Core One Time Monies |
| Mike McLaughlin, Ed.D, Superintendent |
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| The Board approved the Contract with Bureau of Education & Research for Train-The-Trainer "Co-Teaching That Works!" Professional Development for General and Special Education Collaboration on Inclusion. |
| Staff recommends approval of the contract with Bureau of Education & Research for Train-The-Trainer "Co-Teaching That Works!" Professional Development with Anne Beninghof to provide professional development on building co-teaching capacity between general education and special education teachers. |
Staff recommends approval of the contract with Bureau of Education & Research for Train-The-Trainer "Co-Teaching That Works!" Professional Development with Anne Beninghof to provide professional development on building co-teaching capacity between general education and special education teachers. - Motion made by Vince J. Rosato and a seconded by Evelyn Gonzalez. |
Yes Lance James.
Yes Ron Carey.
Yes Diana Prola.
Yes Vince J. Rosato.
Yes Evelyn Gonzalez.
Yes Leo Sheridan.
Yes Monique Tate.
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| BP 4231
BP 6159 |
| In order to support adjustments in Special Education that correlate with increasing supports for students with IEP's in the general education classroom and ensuring their access to Common Core State Standards aligned instruction, our teachers in general and special education need training on how to create a continuum of services ranging from push-in to co-teaching. Co-teaching is a proven instructional approach for reaching the wide range of student needs in today's inclusive classrooms so that our special education students have access to the CCSS aligned core curriculum. This train-the-trainer professional development will provide staff with clear descriptions of the myriad of co-teaching styles available and help them plan their first step for getting started (or refining the approaches already in use.) There will also be an emphasis on how participants can bring this training to fellow peers. Anne Beninghof is a pioneer in the area of inclusion. |
| Rosanna Mucetti, Ed.D, Deputy Superintendent, Educational Services |
Contract with BER for Co-Teaching That Works! with Anne Beninghof
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| $22,785.11 from Supplemental and Concentration Grants |
| Mike McLaughlin, Ed.D., Superintendent |
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| The Board approved the Purchase of Renaissance Learning Accelerated Reader 360 for the 2015-16 School year. |
| Staff recommends the approval of purchasing Renaissance Learning Accelerated Reader 360 for all Elementary Schools for the 2015-16 school year to support our library transformation and support literacy instruction in the classroom. |
Staff recommends the approval of purchasing Renaissance Learning Accelerated Reader 360 for all Elementary Schools for the 2015-16 school year to support our library transformation and support literacy instruction in the classroom. - Motion made by Ron Carey and a seconded by Monique Tate. |
Yes Lance James.
Yes Ron Carey.
Yes Diana Prola.
Yes Vince J. Rosato.
Yes Evelyn Gonzalez.
Yes Leo Sheridan.
Yes Monique Tate.
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| Accelerated Reader 360 is a computer program that helps teachers and librarians manage and monitor students' independent reading practice. Students pick a book at their own level and reads it at own pace. When finished, students takes a short quiz on the computer. (Passing the quiz is an indication that your child understood what was read.) AR gives students, teachers, and librarians feedback based on the quiz results, which the teacher then uses to help students set goals and direct ongoing reading practice.
Students using AR choose their own books to read, rather than having one assigned to them. This makes reading a much more enjoyable experience as they can choose books that are interesting to them.
Teachers and librarians help students choose books at an appropriate readability level that are challenging without being frustrating, ensuring that students can pass the quiz and experience success. |
| Rosanna Mucetti, Ed.D., Deputy Superintendent, Educational Services |
AR360 - Quote
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| $50,200 Supplemental and Concentration Grants |
| Mike McLaughlin, Ed.D, Superintendent |
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| The Board approved the School Smarts Academy Parent Engagement Program, California PTA. |
| Staff recommends the board of education approve the contract with School Smarts Academy Parent Engagement Program,California PTA. |
Staff recommends the board of education approve the contract with School Smarts Academy Parent Engagement Program,California PTA. - Motion made by Vince J. Rosato and a seconded by Lance James. |
Yes Lance James.
Yes Ron Carey.
Yes Diana Prola.
Yes Vince J. Rosato.
Yes Evelyn Gonzalez.
Yes Leo Sheridan.
Yes Monique Tate.
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| BP6171 Instruction: Parent Involvement Title I
ED 11503 Parent Involvement Programs |
| The School Smarts Academy parent engagement program is an inclusive parent engagement program that brings parents together in support of their common interest of helping their children and schools succeed. Goals are to foster parent engagement in schools, support parents as children?s first teachers and develop future parent leaders. Its curriculum is research-based and includes practical and interactive lessons. It will enable each school in the district K-12 to customize parent universities that address key topics like standards and assessments. It is available in multiple languages that include, English, Spanish, Chinese, Arabic, Vietnamese and Tagalog. Implementation of this academy content will be led by site administrators in partnership with each site's parent facilitator. |
| Rosanna Mucetti, Ed.D, Deputy Superintendent |
School Smarts Academy Parent Engagement Program Contract
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| $359,777.53 Common Core One Time Monies |
| Mike McLaughlin, Ed.D., Superintendent |
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| The Board approved Common Core State Standards Aligned Supplemental Materials for English Language Arts in Elementary. |
| Staff recommends purchase of Common Core State Standards Aligned supplemental materials for English Language Arts for grades TK-5. This supplemental purchase includes: Learning A-Z Licenses (Raz Kids, Reading A-Z, Writing A-Z, Vocabulary A-Z) TK-5, Being a Writer Program K-5, Core Knowledge Language Arts (Listening and Learning Strand and Skills Strand) K-5, Scholastic News TK-3, Words Their Way Developmental and Differentiated Spelling Program K-5, Spelling City Licenses K-6.
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Staff recommends purchase of Common Core State Standards Aligned supplemental materials for English Language Arts for grades TK-5. This supplemental purchase includes: Learning A-Z Licenses (Raz Kids, Reading A-Z, Writing A-Z, Vocabulary A-Z) TK-5, Being a Writer Program K-5, Core Knowledge Language Arts (Listening and Learning Strand and Skills Strand) K-5, Scholastic News TK-3, Words Their Way Developmental and Differentiated Spelling Program K-5, Spelling City Licenses K-6.
- Motion made by Leo Sheridan and a seconded by Evelyn Gonzalez. |
Yes Lance James.
Yes Ron Carey.
Yes Diana Prola.
Yes Vince J. Rosato.
Yes Evelyn Gonzalez.
Yes Leo Sheridan.
Yes Monique Tate.
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| These various supplemental materials were discussed with the Board Curriculum Committee when presented as pilot programs with our self selected grade levels and various school sites at the BCC meetings on October 27, 2014 and May 11, 2015. |
| BP 6161.11 |
| This supplemental materials purchase will support TK-5 teachers in providing Common Core State Standard aligned instruction in English Language Arts. The materials support differentiation and have school to home components. Learning A-Z consists of licenes for web based resources including RazKids which provides an online guided reading program with interactive ebooks (in English and Spanish), downloadable books, and reading quizzes linked to diagnostics and lessons in Reading A-Z, Writing A-Z, and Vocabulary A-Z. The Being a Writer program provides a writing-process approach to teaching writing that interweaves academic and social-emotional learning for K?6 students. Core Knowledge Language Arts (Listening and Learning Strand and Skills Strand) Core Knowledge Language Arts (CKLA) is a comprehensive, TK through fifth grade program for teaching reading, writing, listening, and speaking while also building students? vocabulary and knowledge across essential domains in literature, global and American history, and the sciences. In the early grades, CKLA focuses on oral language development through carefully sequenced read-alouds as well as systematic instruction in reading and writing skills. In later grades, CKLA continues to advance students? knowledge and vocabulary through read-alouds and in-depth discussions while also immersing students in complex texts and advanced writing assignments that draw on the academic content they?ve been engaged in since TK. Scholastic News brings curriculum-connected nonfiction into TK-3rd classrooms, online and print based. Words Their Way follows Following the 5 stages of spelling development and the package features all materials needed to assist teachers to instruct in phonics, vocabulary, and spelling. Spelling City is an online learning tool that allows students to practice their spelling and vocabulary in an adaptive, game style format. These materials also come with complementary professional development, both live and online. |
| Rosanna Mucetti, Ed.D., Deputy Superintendent, Educational Services |
Common Core Aligned Supplemental Materials for ELA in Elementary
Learning A-Z Quote
Spelling City Quote
Core Knowledge Language Arts Learning & Listening/Skills Strands Kit Quote
Words Their Way Quote
Scholastic News TK-3 Quote
Washington Being a Writer Quote
Garfield Being a Writer Quote
Monroe Being a Writer Quote
McKinley Being a Writer Quote
Roosevelt Being a Writer Quote
Jefferson Being a Writer Quote
Madison Being a Writer Quote
SLUSD Overall PD Plan Being a Writer Quote
Being a Writer Markerboards for K-1
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| Board of Education |
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| President Prola requested that the August 11 Board meeting be changed to August 25, because she will be out of the country and unable to participate via teleconference. Trustee Rosato asked that the Superintendent provide some information regarding the three Board meeting dates focusing on "Celebrating Schools," as this was something new this year.
Superintendent McLaughlin explained that in the past, as part of the Board meeting, a school would be invited to share their accomplishments and celebrating their students with the Board. The Superintendent would like to expand on this, and is proposing setting aside three Board meeting dates, staggered throughout the year, where a certain number of schools and possibly a foundation will be invited to come to discuss "Celebrating our Schools", adding that in the hopes of attracting as many families as possible, holding the meetings in different sites within the District.
Trustee James raised concern that the meeting will be after school starts and there might be some business that needs to be taken care of before that. Superintendent McLaughlin said at this time the date works for staff; however, if something comes up that needs to be addressed, the Board can call a special meeting.
With that, the Board approved the Proposed Schedule for the 2015-2016 Board Meetings, with the August 11, 2015, meeting being changed to August 25, 2015. |
| The Board will discuss and consider approving the propose Board of Education Meeting Calendar for 2015-2016. |
The Board will discuss and consider approving the propose Board of Education Meeting Calendar for 2015-2016. - Motion made by Lance James and a seconded by Monique Tate. |
Yes Lance James.
Yes Ron Carey.
Yes Diana Prola.
Yes Vince J. Rosato.
Yes Evelyn Gonzalez.
Yes Leo Sheridan.
Yes Monique Tate.
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| Not Applicable |
Board By Law 9320 - Meetings and Notices |
Meetings of the Governing Board are conducted for the purpose of accomplishing district business. At the beginning of each school year, the regular board meetings need to be scheduled. The Board of Education for San Leandro Unified School District holds two regular meetings each month typically on the first and third Tuesday of each month, unless otherwise designated. Please note that the Superintendent is recommending the following exceptions:
July - No Meetings scheduled;
August 11;
September 9;
September 22 - Celebrating Schools (location TBD);
October 13;
November 10;
December 8;
January 12;
January 26 - Celebrating Schools (location TBD);
February 9;
March 8;
April 12;
May 10;
May 24 - Celebrating Schools (location TBD);
June 7;
June 21
Special meetings will be scheduled as needed. The proposed Schedule of Regular Board meeting for 2015-2016 calendar is attached.
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| Mike McLaughlin, Ed.D., Superintendent |
Schedule of Board Meetings for 2015-2016
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| Miscellaneous Receipts for April 2015, in the amount of $21,151,413.83; and for May 2015, in the amount of $12,331,427.28 have been deposited in the Treasury of Alameda County. |
| Miscellaneous Receipts for April 2015, in the amount of $21,151,413.83; and for May 2015, in the amount of $12,331,427.28 have been deposited in the Treasury of Alameda County.
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Non Applicable |
Board of Education |
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| Responding to Trustee Carey, the Superintendent will add an agenda item to the August meeting regarding adjusting ADA numbers per ADA Code.
Superintendent McLaughlin further explained that many of the items have been completed; however, he would be bringing back a truancy report, discipline report, and the number of D's and F's to the August meeting, noting that adjusting the school schedule for a later start time (raised by Trustee Katz-Lacabe) will be weaved into the secondary redesign discussion and process, and showcasing student projects at the high school is being worked on this summer. The Superintendent also said that he would like the list to be an ongoing list; however, he will reformat the information in such a way that it is clear on what items have been completed and those projects still pending.
Trustee Rosato would like to see the Board consider a nomination for the CSBA 2015 Legislative Awards Program. He would like to see this agendized for discussion before the September 11, 2015, deadline. He also would like have an annual report on the District's legal fees expenditures.
Trustee Tate asked for an update on the selection of the Student Board member. Staff explained that the high school oversee the selection process. The selected student begins their term in September, adding that at the request of the Board, an alternated will be selected as well. |
The Board will discuss, review, and consider the items on the San Leandro Board Consensus Report. |
| Non Applicable |
Board Bylaws |
At the February 25, 2014, at the request of Trustee Rosato, it was the consensus of the Board to include an on-going list of items that the needed additional information or action on the agenda so that follow-up would be completed in a timely manner. The Consensus Request Summary spreadsheet is attached for your information. The spreadsheet will be provided to the Board at every Board meeting for continued review and consideration. Detailed information regarding items on the spreadsheet will be attached as it becomes available. |
Mike McLaughlin, Ed.D., Superintendent |
Consensus Item Spreadsheet - June 23, 2015
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| Trustee James joined his son at orientation at the university he will be attending. He also joined District Board members and San Lorenzo Unified Board members at the Cultural and Diversity Awareness Training and Ethics Training sponsored by the City of San Leandro on June 22.
Trustee Rosato will be attending the new Master Gardner Program offered by the UC Berkeley Extension.
Trustee Carey acknowledged Trustee Gonzalez for all of her work with the Cherry Festival, commenting that the T-Shirts with the new District logo, that were distributed at the Cherry Festival, were a hit. He attended the Latino Achievement Night, Lincoln Graduation, the high school graduation, adding the a highlight for him was the Student Achievement Night where $2.63 Million was awarded; the top ten students' GPA ranged from 3.8 to 4.46 and there were three valedictorians. This weekend, June 28, is the San Francisco Gay Pride Parade, adding that once again the District will be participating.
Trustees Tate, Sheridan, and Gonzalez commented that they enjoyed the many end-of-the year events, including the Achievement Night celebrations, with Trustee Sheridan saying "It reminds you why you get involved with the students."
Trustee Prola enjoyed the three valedictorian speeches at the high school graduation. She attended the Business Academy Ceremony where it was announced that out of the thirty-eight graduating seniors, thirty-five will be attending four-year colleges and three will be attending community colleges. Trustee Prola attended the Cherry Festival and it was a huge success. She reported that Trustees Tate, Rosato and she attended the Electrical Workers Sound and Communication Apprenticeship opening. Trustee Prola asked that the meeting be adjourned in memory of Trustee Rosato's mother, Virginia Rosato, who passed away recently. |
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| The meeting was adjourned at 8:18 p.m., in memory of Trustee Rosato's mother, Virigina Rosato, who recently passed away. |
- Motion made by Lance James and a seconded by Leo Sheridan. |
Yes Lance James.
Yes Ron Carey.
Yes Diana Prola.
Yes Vince J. Rosato.
Yes Evelyn Gonzalez.
Yes Leo Sheridan.
Yes Monique Tate.
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| In compliance with the Americans with Disability Act, persons requiring special assistance to access the Board meeting room, written documents being discussed at the Board meeting or to otherwise participate at Board meetings, please contact the Executive Assistant to the Board at (951) 696-1600 ext. 1002 for assistance. Notification at least 48 hours before the meeting will enable the district to make reasonable arrangements to ensure accessibility to the meeting and to provide any required accommodations, auxiliary aids or services. |
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| Present | Linda Pollard |
| Present | John Thompson, Ed.D. |
| Present | Lance James |
| Present | Ron Carey |
| Present | Diana Prola |
| Present | Vince J. Rosato |
| Present | Michael McLaughlin, Ed.D. |
| Present | Rosanna Mucetti, Ed.D. |
| Present | Mark Martinelli |
| Present | Evelyn Gonzalez |
| Present | Leo Sheridan |
| Present | Monique Tate |
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