Regular Board Meeting
San Leandro USD
November 10, 2015 7:00PM
San Leandro City Council Chambers
835 E. 14th Street
San Leandro, CA 94577
Closed Session - 6:00 pm
Open Session - 7:00 pm
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| The meeting was called to order by President Prola at 6:00pm. It was noted that all Board members were present. |
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| The Board reconvened into Closed Session at 6:01pm |
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| The Board reconvened to Open Session at 7:05pm |
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| President Prola stated there was nothing to report on closed session items. |
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| President Prola led the pledge of allegiance to the Flag. |
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| Members of the audience who wish to address the Board are asked to complete the yellow card available at the entrance and submit it to the Board's Administrative Assistant. Speakers who have completed the card will be called when the item is reached on the agenda or, for non-agenda items, during the Public Testimony. Cards are to be turned in before the item is reached on the agenda. Please note that the meeting is being recorded.
State law prohibits the Board of Education from taking any action on or discussing items that are not on the posted agenda except to A) briefly respond to statements made or questions posed by the public in attendance; B) ask questions for clarification; C) provide a reference to a staff member or other resource for factual information in response to the inquiry; or D) ask a staff member to report back on the matter at the next meeting and/or put it on a future agenda. (Government Code 54954.2(a)). |
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Craig Williams, a San Leandro Resident for 20 years, addressed the Board and made a brief comment on AB 329, which he stated is going into effect in January, 2016. It pertains to sex education. He advocated that the school district look into the new act and the sex education topics surrounding it.
Stephen Cassidy addressed the board regarding the Secondary Redesign Community Forum meeting held last night. The school district now has a fantastic leadership team and he believes that the perception of the community is changing in a positive direction towards the schools. It sounds like the district has done a fantastic job of bringing the teachers in the process but the same can't be said for the community and the parents. He believes it's going to take more than two committee meetings. He is not opposed to the district returning to the block schedule. The block schedule that took place back in 2000s was a flop. He thinks the two people who are going to implement a new version are the right people, but you really have to answer questions and get into meaningful opportunities for the community to ask questions and for you to respond and take into account the alternate proposals. Think about what in the process needs to slowed down and put into place what is best for our schools. He thanked the Board for granting him extra time.
Mike Katz-Lacabe, a former Board member, addressed the Board regarding the Secondary Redesign Community Forum meeting, which he also attended. What was clear to him was that there were a lot of questions. Kudos to the staff who led the meeting, which was scheduled from 6:30 - 8:00, stayed past 9pm answering until people got tired of asking questions. They were remarkable and he wished more of the Board would have been there to see and hear the questions from your constituents. So it's important to get to these meetings and participate, hear the concerns the people have, take back questions to staff if need be and communicate with them "what are your ideas moving forward?" He has a student who will be attending the high school this year and has a lot of questions. He doesn't know what's successful and what's working at the high school now and what things need improvement. Judging by test scores, obviously we need improvement.
Darlene Evans addressed the Board regarding mental health. She has attended health board meetings and criminal justice meetings. She also spoke about her concerns for the foster youth in our community. |
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District Recreation & Parks Commission representative Ed Shapiro addressed the Board regarding upcoming events and activities taking place.
He submitted to the Board a copy of events taking place this year pertaining to recreation and parks, including a Thanksgiving luncheon for seniors taking place at the Marina Community Center later this month. He stated that the event is looking for volunteers and invited the Trustees to attend if possible.
Mr. Shapiro emailed a document to Dr. McLaughlin regarding the Shoreline Development Project which has been going on in the community for about 40 years. 355 new housing units will be built near the Garfield, Wilson, and Muir school locations. A new branch library will also be built. That redevelopment will impact schools and community in a positive way.
He noted various events that have taken place, such as a Halloween event which involved over 250 children in San Leandro. |
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Presentation for Red Ribbon Week. Mayor Cutter read a proclamation for Red Ribbon week to inform the community that the City of San Leandro promotes this program. May Cutter gave the Proclamation to the Executive Assistant. Lieutenant Bob McManus spoke about Red Ribbon Week, stating it has been a pleasure have a partnership with the community which he's grown up in for so long, to give back to those who gave to him. On behalf of the San Leandro Police Department it is an honor and thanked the Board for allowing them to interact with the district's on an annual basis, not only to make our communities better but to guide the children in the right direction and to keep them drug free.
Joanne Clark, Assistant Director of Teaching, Learning and Education Equity, presented information on California Pathway Trust grants. She noted that in 2005 the state recorded that 33% of students drop out of high schools, 33% of students graduate from high school and 33% of students are college ready. The question that comes, "what do we do?" Nationally, we have a million kids a year failing to graduate and too many students going to school without wondering why they are there. There is a study through Career Pathways that says you can change all of that by providing real workplace experience to students during their high school years that are connected to their academic studies. California legislators have called for a boost in education in education for career technology. In 2013-14, $500,000,000 in funds were allocated to career pathways. Currently in our district, we have the Cal Perkins grants, our CTA grant (Partnership Academy Grant) for our finance and business academy. In 2014 we were awarded a California Career Pathway trust grants and pending is a California Career Educational Incentive grant. There are multiple ways that we can utilize college and career centers in our high schools. We're currently working on a roadmap that fits for San Leandro High School as well as Lincoln High School. We're building on current academy successes and looking at ways to fill in the gaps that we need to grow on. The question then comes, we know that a career pathway is supported in rigorous academics and real world applications stemming from knowledge and field experience all around California industry sectors. Currently within our district we have 3 career pathways trust grants: We have CPT Round 1 which was the East Bay Career Pathways which was awarded to us last year. This year, we were awarded a CPT 2, which is an Eden Area ROP and we were also awarded this year CPT 2 which is with Alameda County Office of Education to support our continuation high school. All of the grants that support these four key industry sectors: math and sciences, banking and manufacturing, communication technologies and digital media, and public service and law. Additional sectors that the continuation high school can focus on, if they so choose, is education/early childhood education, building trains and energy, and hospitality and tourism. Ms. Clark gave a background of the grants that were awarded 1. East Bay Career Pathways, it supports the biomedical pathways academy. This year, we were allocated a little over $600,000 for digital media and advanced manufacturing engineering. These are research and development grants that will expire in 2018-19. |
Future San Leandro Unified School District Facility Bond
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| San Leandro Police Officers |
San Leandro Police Department will present our district a proclamation for Red Ribbon Week. |
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| Presentation for Red Ribbon Week. Mayor Cutter read a proclamation for Red Ribbon week to inform the community that the City of San Leandro promotes this program. May Cutter gave the Proclamation to the Executive Assistant. Lieutenant Bob McManus spoke about Red Ribbon Week, stating it has been a pleasure have a partnership with the community which he's grown up in for so long, to give back to those who gave to him. On behalf of the San Leandro Police Department it is an honor and thanked the Board for allowing them to interact with the district's on an annual basis, not only to make our communities better but to guide the children in the right direction and to keep them drug free. |
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| Joanne Clark, Assistant Director Teaching, Learning & Educational Equity |
| California is taking a major step toward supporting more students in schools to better prepare them for careers and the 21st century. Through the 2013 and 2014 Budget Acts, the State of California has allocated $500 million to the California Career Pathways Trust Grants. Career Pathways integrate academics with real-world work experiences in fields such as health care, computer sciences, finance and others. San Leandro Unified School District is a recipient of three California Career Pathway Trust Grants (CPT 1, CPT 2, and Alternative Education CPT). San Leandro Unified School District received funding to develop career pathways in the fields of: Biomedical Health Sciences; Advanced Manufacturing & Engineering; Information Communication Technology & Digital Media; and Public Service and Law. Joanne Clark, Assistant Director of Teaching, Learning and Educational Equity, will deliver a presentation about the work the district has conducted thus far on pathways, and our future plans to implement a comprehensive career pathways model across our secondary schools.
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Joanne Clark, Assistant Director of Teaching, Learning and Education Equity, presented information on California Pathway Trust grants. Nationally, we have a million kids a year failing to graduate and too many students going to school without wondering why they are there. California legislators have called for a boost in education in education for career technology. We've been awarded several grants in the past few years to assist with this. We're currently working on a road map that fits for San Leandro High School as well as Lincoln High School. We're building on current academy successes and looking at ways to fill in the gaps that we need to grow on.
A career pathway is a sequence of 3-4 courses partnered with a community college that integrate rigorous academics with technical education around a particular industry sector. Last summer we completed an internship program. We also had 2 middle school camps around robotics and entrepreneurship. We felt is was very important to expose our middle school students to potential career pathways that they will see at the high school level. The Board approved the Internship 101 course, which provides an excellent opportunity for students to earn credits for the internship they are enrolled in. Last week we participated in an East Bay Manufacturing Day where over 120 students from San Leandro High School participated in tours of our businesses in San Leandro and Chabot College to visit the classes that support the pathways. We also recently elected out local pathway action team of teacher leads so each of the four areas of information communication technology & digital medial, public service and law, biomedical health sciences and advanced manufacturing and engineering each have a lead teacher that is taking support to bring back knowledge to the high school and Lincoln around the four pathways.
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California is taking a major step toward supporting more students in schools to better prepare them for careers and the 21st century. Through the 2013 and 2014 Budget Acts, the State of California has allocated $500 million to the California Career Pathways Trust Grants. Career Pathways integrate academics with real-world work experiences in fields such as health care, computer sciences, finance and others. San Leandro Unified School District is a recipient of three California Career Pathway Trust Grants (CPT 1, CPT 2, and Alternative Education CPT). San Leandro Unified School District received funding to develop career pathways in the fields of: Biomedical Health Sciences; Advanced Manufacturing & Engineering; Information Communication Technology & Digital Media; and Public Service and Law. Joanne Clark, Assistant Director of Teaching, Learning and Educational Equity, will deliver a presentation about the work the district has conducted thus far on pathways, and our future plans to implement a comprehensive career pathways model across our secondary schools.
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| Aaron Kerrigan |
Paul Disario, Fiscal Advisor, and Aaron Kerrigan, Director of Facility & Operations, San Leandro Unified School District, will provide an update on a potential facility bond.
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Paul Disario, Fiscal Advisor, and Aaron Kerrigan, Director of Facility and Opertions, presented a district facility Bond Update.
Mr. Kerrigan began by addressing the Board and providing an overview of projects they have been working on, measures and monitors that have been accomplished over the past few years. The San Leandro High School field and pool; district wide seismic upgrades; the Barbara Lee Health & Wellness Center; Student Services and Special Education Building; solar projects at San Leandro High School and Muir; as well as the Career Technical and Education Center.
Current Bond projects include current district wide security fencing, which is 30%-40% complete; district wide painting of all of the schools, Muir & Wilson irrigation projects, which is in process. They are also working on district wide roof evaluations.
Mr. Kerrigan discussed two recent bonds and what has been accomplished with them. Schools are mostly in good condition with a few exceptions.
Mr. Kerrigan stated some of the outstanding needs, which included the portables at various, which are in serious need of replacement. The other thing we've found a need for is replacement of our old heating units in conjunction with upgrading.
Mr. Kerrigan displayed photos during his presentation which reflected the condition of the portables, the older buildings have repairs that need to be made. These are some of the reasons why we've come up with our study. Life expectancy of the portables is 20 years.
Due to increased enrollment over the years, Maintenance has had to obtain temporary housing (classrooms) for some of these students. Many of the portables are leased. We have the option to purchased the leased portables, but because of the age of the portables, they would still need repairs and the district would be paying premium dollars for those. Purchasing the portables is not feasible.
While inspecting the portables they've noticed that many are not ADA compliant. Do we repair the portables or replace them? If repair costs are more than 50% of the value then it needs to be replaced versus repaired.
Modular buildings at Washington elementary were displayed during the presentation. The maintenance department is advocating this if the district decides to go with replacing the portables as a solution versus the traditional portable. The modular buildings are better constructed than traditional portables. More modular examples were displayed.
Many of our current buildings may not meet the needs of our current educational programs. Electrical services are not adequate for future technology upgrades. Technology in the classrooms will need replacement. Deferred maintenance will require an ongoing source of funding which hasn't been available and is something we need to put in our program for the future. Also, drop-off areas in elementary schools should be improved for safety. High school gyms and music rooms need upgrading and should the district enrollment grow, we will need funds to meet the growth.
Rob Mangewala, Director of Technology, explained the need for technology usage in the classroom on a daily basis and the need to discuss going forward in terms of funding. So Mr. Mangewala wants to ensure a plan is in place that can fund something like this . So with this 3-5 year plan will include having to replace our wi-fi, our servers and switches.
We're also talking about security cameras. We have some security cameras across our district but it would be nice to have one unified system that worked well. We are also looking at Smart TVs.
For technology other than infrastructure we're looking into devices. So we need to put something in place that will ensure we are able to replace these devices.
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Paul Disario, Fiscal Advisor, and Aaron Kerrigan, Director of Facility & Operations, San Leandro Unified School District, will provide an update on a potential facility bond.
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Future San Leandro Unified School District Facility Bond
Tech Overview
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| Superintendent McLaughlin reported on a letter received by Congresswoman Barbara Lee thanking our school district for naming a building after her. |
Barbara Lee Thank You Letter
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Trustee Rosato read the Clerk Report for October 13, 2015. He reported on correspondence from the community to the Board: one from Morgan Mack Rose - letter dated November 5, 2015 regarding - Latinas in STEAM event, San Leandro. The second correspondence wa
The second letter of correspondence was from Susanna Rojas regarding secondary redesign. This concluded Trustee Rosato's Clerk Report. |
Clerk Report 10-13-15
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Student Board Member Mason Medeiros reported on homecoming week. He was encouraged to note that over 200 students participated in the rally, which is a much higher attendance than in previous years. He reported that this was the most students taking it the PSAT. But it affected scheduling. A lot of classes were missing students. It was suggested in future years the school enable the students to have a half day of school for students not participating in this exam.
DECA conference competition and he reported that San Leandro High School took most of the first and second place positions in a recent DECA competition.
Regarding three of our sports teams; our girls volleyball team , the football team and boys/girls soccer teams are preparing for NCS which is coming up. The girls volleyball team is playing tomorrow against St. Alegis gym.
Many students are looking forward to having a new block schedule, as are many administrators. Students believe this will be a much better way for them to have class project based learning and labs.
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Jon Sherr, Union president, reported that the teachers union and district are involved in. They've met this week on health benefits. The cost of health insurance is terrible and a big issue. They are investigating various options. Currently, about 1/3 of our members get their health insurance through the district and it is expensive. If you are a single parent, you're going to see half of your income go towards health insurance as a new teacher in this district. They've been going to health benefits to research which insurance to identify which vendors to come to our district to make bids.
Also our substitute committee to vote on changing the culture of how we recruit more subs to work in our school district. There is a nation wide teacher shortage. So subs are not readily available. The sub shortage impacts our personal and professional lives and it is a matter taken very seriously and it is a very important issue. Trying to come up with better ways we're not going to be able to pay enough for subs but we want to change the culture of how we can obtain more subs in our district. Frankly, subs are treated very poorly and this won't attract more subs.
Regarding the Wellness Committee is working on initiatives that will promote employee health.
The last committee we are reporting on tonight is a committee will be meeting the first week in December regarding class size reductions, particularly in areas that have clusters with resource kids. It's very challenging to have classes with 3-9 resource kids and 30 non resource kids. We are looking for ways to reduce these class sizes.
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| Superintendent McLaughlin commended Dr. Mucetti and Sonal Patel on their presentation at the high school regarding secondary redesign. |
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Dr. Mucetti discussed the Secondary Redesign meeting that took place last night. The team set up guidelines and markers, and timelines to implement this project. The timeline is not set in stone. Their team is working with the teachers to implement this project. We been focusing on the teacher voice; what are some of the best considerations to work through some of the proposals. There are still refinements and proposals yet to be discussed with the teachers. What was clear from last night's discussions, it was clear from last night's meeting, need to touch base with our community. The secondary parents are very passionate that we make the right decision regarding the secondary redesign program. We are very committed to being adaptive and reflective of the needs of the community for this program. Dr. Mucetti addressed to the board that they have not launched the student components yet but they will design some focus groups and have a survey just for the students to get their input.
Dr. Mucetti commended the schools on the implementation of the PSAT. It was really successful and had a great participation rate.
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Dr. Thompson is very optimistic regarding the substitute committee. They are looking forward to exchanging ideas to obtain more substitutes in our district. They've learned it isn't just about the money, but to create an environment where subs want to work.
Lastly, CSEA was to be commended for the proposals and countless hours to put the agreement together. |
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| Mark Martinelli, Assistant Superintendent of Business Operations, announced that his department will give a first interim report in December. |
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| Each committee chairperson gave a report of the most recent committee meetings and their progress. |
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| All Board Trustees reported information according to their respective councils or associations they represent in our school district. |
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The Board approved the Consent items.
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Passed with a motion by Lance James and a second by Evelyn Gonzalez. |
Yes Evelyn Gonzalez.
Yes Lance James.
Yes Diana Prola.
Yes Vince Rosato.
Yes Leo Sheridan.
Yes Monique Tate.
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| These items are considered routine and may be enacted by a single motion. At the request of any member of the Board, any item on the Consent Agenda shall be removed and given individual consideration for action as a regular agenda item. |
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Passed with a motion by Lance James and a second by Evelyn Gonzalez. |
Yes Evelyn Gonzalez.
Yes Lance James.
Yes Diana Prola.
Yes Vince Rosato.
Yes Leo Sheridan.
Yes Monique Tate.
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All work required of the contractor, MW Logic, Inc., for the School Based Health and Wellness Center has been performed and is now complete. Retention payments are scheduled to be released based on the time frames in the Public Contract Code.
The project was completed on November 6, 2015. The project team included Harris & Associates (Project Management) and the Director of Facilities & Operations (Construction Management). Reviewed at F and T Meeting Nov. 4, 2015
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N/A |
NOC school based H&W
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As approved at previous board meetings, the design, specification, and procurement of air conditioning equipment is proceeding for the anticipated completion of the work by January 2016 at Muir Middle School. Public Contract Code (PCC) allows for K-12 school districts in California to take advantage of the procurement processes performed by other school districts and local agencies to speed the procurement process, obtain greater buying power/pricing and satisfy the requirements of PCC. The pricing for the mechanical equipment was competitively bid bulk purchasing contract through TCPN Contract #R150502 and awarded to Trane U.S. Inc. This is a “piggyback” type contract which meets the State’s procurement requirements for this equipment. The contract includes equipment provided through Trane U.S. Inc. Section 10299 of the Public Contract Code provides an alternative for obtaining supplies, furniture, and equipment, commonly referred to as a “piggybacking”, where notwithstanding Section 20111 and 20112 of the Public Contract Code, the governing board of a school district without advertising for bids and if the board has determined it to be in the best interest of the district may authorize the purchase of such supplies, furniture and equipment. Reviewed by the Facilities and Technology Committee Meeting on Nov. 4, 2015
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Approve the Purchase of Equipment through the Cooperative Purchasing Network (TCPN) Contract #R150502 for air conditioning equipment from Young Trane U.S. Inc. for Muir Middle School.
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Fixtures, furniture, and equipment are paid through the local Measure M Bond. The purchase amount is $111,661.00.
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Trane Proposal
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Measure B, the $109 million school facilities bond approved by San Leandro voters is providing new construction and modernization projects at all facilities throughout the San Leandro Unified School District. The original project list has been funded, as well as several additional projects made possible through savings. On May 20, 2014, the Board adopted Resolution No. 14-24 to become subject to the Public Contract Code section 22000 et seq., and the California Uniform Public Construction Cost Accounting Act. The Act establishes a uniform cost accounting standard and allows for an alternate method for bidding of public works projects ("informal bidding") by local public agencies. Benefits of becoming subject to uniform public construction cost accounting procedures pursuant to the Act include informal bidding procedures, greater leeway in the execution of public works projects, a streamlined awards process, improved timelines of project completion, and simplified administration. Under the Act: - No bids are required for projects of $45,000 or less
- Employees may be used for the projects
- Allows for negotiated contracts
- Purchase Orders may be used
- Informal bids may be used for projects of $175,000 or less
- Contractors must be prequalified, with the list annually update by each November
- Formal bidding procedures are required on projects of more than $175,000
Since the estimate for this project was less than $45,000, the CUPCCAA informal bidding procedures were not required. Staff solicited and received quotes from three contractors on the approved CU PCCAA Contractor list. Western Roofing, a SLUSD approved CUPCCAA Contractor, was awarded the Contract based on their negotiated Proposal amount of $16,475 and their ability to complete the project per the District's schedule. A Notice of Award will be issued to Western Roofing.
Staff recommends ratification of the CUPCCAA Contract with Western Roofing in the amount of $16,475 for the Roof Maintenance Project # 2015-01 at F.T. Korematsu, funded through Measure B Savings. Reviewed by the Facilities and Technology Committee Meeting on Nov. 4, 2015.
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Ratify the CUPCCAA Contract in the amount of $16,475 with Western Roofing for the Roof Maintenance Project #2015-01 at F.T. Korematsu.
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The costs of the approved Measure B projects are funded from Measure B Bond and Bond Savings.
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Western Roofing for FTK
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Measure B, the $109 million school facilities bond approved by San Leandro voters is providing new construction and modernization projects at all facilities throughout the San Leandro Unified School District. The original project list has been funded, as well as several additional projects made possible through savings. On May 20, 2014, the Board adopted Resolution No. 14-24 to become subject to the Public Contract Code section 22000 et seq., and the California Uniform Public Construction Cost Accounting Act. The Act establishes a uniform cost accounting standard and allows for an alternate method for bidding of public works projects ("informal bidding") by local public agencies. Benefits of becoming subject to uniform public construction cost accounting procedures pursuant to the Act include informal bidding procedures, greater leeway in the execution of public works projects, a streamlined awards process, improved timelines of project completion, and simplified administration. Under the Act, - No bids are required for projects of $45,000 or less
- Employees may be used for the projects
- Allows for negotiated contracts
- Purchase Orders may be used
- Informal bids may be used for projects of $175,000 or less
- Contractors must be prequalified, with the list annually update by each November
- Formal bidding procedures are required on projects of more than $175,000
Since the estimate for this project was less than $45,000, the CUPCCAA informal bidding procedures were not required. Staff solicited and received quotes from three contractors on the approved CUPCCAA Contractor list. Western Roofing, a SLUSD approved CUPCCAA Contractor, was awarded the Contract based on their negotiated Proposal amount of
$14,066 and their ability to complete the project per the District's schedule. A Notice of Award will be issued to Western Roofing. Staff recommends ratification of the CUPCCAA Contract with Western Roofing in the amount of $14,066 for the Roof Maintenance Project #2015-03 at Bancroft MS, funded through Measure B Savings. Reviewed by the Facilities and Technology Committee Meeting on Nov. 4, 2015
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Ratify the CUPCCAA Contract in the amount of $14,066 with Western Roofing for the entry canopy roof Project #2015-01 at Bancroft MS.
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The costs of the approved Measure B projects are funded from Measure B Bond and Bond Savings.
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Western Roofing
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Measure B, the $109 million school facilities bond approved by San Leandro voters is providing new construction and modernization projects at all facilities throughout the San Leandro Unified School District. The original project list has been funded, as well as several additional projects made possible through savings. On May 20, 2014, the Board adopted Resolution No. 14-24 to become subject to the Public Contract Code section 22000 et seq., and the California Uniform Public Construction Cost Accounting Act. The Act establishes a uniform cost accounting standard and allows for an alternate method for bidding of public works projects ("informal bidding") by local public agencies. Benefits of becoming subject to uniform public construction cost accounting procedures pursuant to the Act include informal bidding procedures; greater leeway in the execution of public works projects, a streamlined awards process, improved timelines of project completion, and simplified administration. Under the Act,
- No bids are required for projects of $45,000 or less
- Employees may be used for the projects
- Allows for negotiated contracts
- Purchase Orders may be used
- Informal bids may be used for projects of $175,000 or less
- Contractors must be prequalified, with the list annually update by each November
- Formal bidding procedures are required on projects of more than $175,000
Since the estimate for this project was Jess than $45,000, the CUPCCAA informal bidding procedures were not required. Staff solicited and received quotes from three contractors on the approved CUPCCAA Contractor list. Western Roofing, a SLUSD approved CUPCCAA Contractor, was awarded the Contract based on their negotiated Proposal amount of
$14,066 and their ability to complete the project per the District's schedule. A Notice of Award will be issued to Western Roofing. Staff recommends ratification of the CUPCCAA Contract with Stronger Building Services in the amount of $47,302 for the lower MPR Roof Project #2015-03 at Roosevelt ES, funded through Measure B Savings. Reviewed by the Facilities and Technology Committee Meeting on Nov. 4, 2015
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Ratify the CUPCCAA Contract in the amount of $47,302 with Stronger Building Services for the lower MPR roof Project #2015-02 at Bancroft MS.
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The costs of the approved Measure B projects are funded from Measure B Bond and Bond Savings.
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Stonger Building Services
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Ratify September 2015 payroll in the amount $5,578,604.11 |
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Approve the September 2015 Bill Warrants #50627350 #50630579 in the amount of $3,466,211.47 |
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September Warrants
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To reduce the risk of mission critical data loss and service availability, the district has requested ACOE preform system replication and data backup for the 2014-15 school year (Board approved on October 7, 2014). We are continuing the same service with ACOE for 2015-16 school year.
ACOE is our internet service provider and we have a secure high speed connection to their data center. This solution will provide the district with full data recovery at a secure offsite location. This solution will protect all of the servers and data stored at the district office. The district highly recommends a disaster recovery solution be implemented.
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Approve the purchase of offsite backup and disaster recovery services (VM and Colocation Services).
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$16,500 from General Fund
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ACOENet Service Matrix
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DECA will be hosting an overnight field trip for 10 San Leandro High School Students to attend the International Career Development Conference in Nashville, TN, April 22-27, 2016. The students will be chaperoned to this conference by 3 adults, all teachers from San Leandro High School in accordance with board policy.
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Approve overnight field trip for 10 San Leandro High School Students to attend the International Career Development Conference in Nashville, TN, April 22-27, 2016.
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Overnight Field Trip - San Leandro High School - Nashville, TN, April 22-27, 2016
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2015/2016 MOU between SLUSD and EBAC to provide direct therapeutic services and Violence Prevention Workshops for families, staff and students.
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Approve MOU for direct therapeutic services to SL students.
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$17500.00 Health and Safety |
MOU between SLUSD and EBAC
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Board approved the initial contract between SLUSD and ACOE on October 14, 2014 to reduce the risk of mission critical data loss and service availability the district has requested ACOE preform system replication and data backup.
ACOE is our internet service provider and we have a secure high speed connection to their data center. This solution will provide the district with full data recovery at a secure offsite location. This solution will protect all of the servers and data stored at the district office.
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Approve the renewal contract for offsite backup and disaster recovery services.
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$16,500 from General Fund
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ACOE Service Matrix
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This MOU supports the work between "We Teach Science" and the Mathematics Department at San Leandro High School, Bancroft and John Muir Middle Schools. We Teach Science is an educational nonprofit that provides remote tutoring and mentoring for students in grades 8, 9 and 10 who have struggled with mathematics and are in need of intervention in order to meet graduation requirements.
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Staff recommends approval of the Memorandum of Understanding between We Teach Science and the San Leandro Unified School District for the 2015-16 school year
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None |
We Teach Science MOU
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Through a science grant from the National Science Foundation, the Alameda County Office of Education (ACOE) and the District seek a partnership to implement a comprehensive science professional development model, Integrated Middle School Science (IMSS), designed to transform science teaching and learning in our middle schools and build capacity to sustain the efforts beyond the grant. The project includes summer and during the school year professional development and coaching support for middle school science teachers, which include inquiry-based lessons, lesson study, formative assessments, and online resources in middle school Earth, Physical and Life Sciences. The grant includes funding for teacher substitutes, science coaching, and professional development costs. The attached MOU defines the collaboration between ACOE and the District.
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Staff recommends approval of the Memorandum of Understanding Between Alameda County Office of Education and San Leandro Unified School District for Implementation of the Integrated Middle School Science (IMSS) Project for the 2015-2016 School Year.
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None |
MOU IMSS and SLUSD 2015-16
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Board Policy 0520.2 Title I Program Improvement Schools The No Child Left Behind (NCLB) Act of 2001 provides parents of eligible children enrolled in Title I Program Improvement Year 2-5 schools, the opportunity to select Supplemental Educational Services (SES) from a state-approved provider list. Supplemental Educational Services are classes or tutoring that provide additional academic instruction to a child at a time other than during the regular school day. Families are given a list of state approved providers from which to choose. Each district must enter into an agreement with the selected providers. These providers can be selected by our families from Garfield, Jefferson, McKinley, Washington, Wilson, Monroe, John Muir and Bancroft Schools, to work with their students for the 2015 -2016 school year. The attached contracts outline the role and responsibility of both the District and the Providers. For the 2015-16 school year, the amount paid to the service provider will not exceed $835.31 per student and will be based upon actual hours of student attendance. The District has worked with these providers over the years.
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Approve the Supplemental Educational Services Contracts with San Leandro Unified School District to provide tutoring services for eligible students at the following Title I schools: Garfield, Jefferson, McKinley, Monroe, Washington, Wilson, Bancroft and Muir Middle School for the 2015-2016 school year. (See Contracts attached for A + Educational Services, The Learning Curve, Professional Tutors of America, Sylvan Learning, Girls Inc of Alameda County and TutorWorks, Inc.).
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An amount not to exceed $835.31 per student for 2015-16 services funded from Title I categorical funds as mandated.
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Students enrolled and regularly participating in training at San Leandro's Adult School Adults with Disabilities Program will receive classroom support from Harambee Kinship program. |
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Agreement with Harambee
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| Actions items L.2.a, L.2.b, and L.2.c. were pulled to address at a later time. |
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Adopt Resolution 15-38 Red Ribbon Week |
Adopt Resolution 15-38 Red Ribbon Week Passed with a motion by Vince Rosato and a second by Leo Sheridan. |
Yes Evelyn Gonzalez.
Yes Lance James.
Yes Diana Prola.
Yes Vince Rosato.
Yes Leo Sheridan.
Yes Monique Tate.
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Red Ribbon Week Resolution 15-38
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San Leandro USD is committed to adopting and implement current board policies. The district will be consulting with the California School Boards Association (CSBA) to receive and interpret policy updates that can be made on an ongoing basis. The Board Policy Committee reviewed the highlighted policies for minor revisions on Tuesday, November 3, 2015 and are recommending the minor revisions be adopted.
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Approve the adoption of the updates of the following Board Policies: BP 0200(a)(b), AR 0420.4(a-g), AR 0460(a-f), BP 0500(a-c) and BP 3100 (a-j).
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Approve the adoption of the updates of the following Board Policies: BP 0200(a)(b), AR 0420.4(a-g), AR 0460(a-f), BP 0500(a-c) and BP 3100 (a-j).
Passed with a motion by Ron Carey and a second by Monique Tate. |
Yes Ron Carey.
Yes Evelyn Gonzalez.
Yes Lance James.
Yes Diana Prola.
Yes Vince Rosato.
Yes Leo Sheridan.
Yes Monique Tate.
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CSBA Policy Updates 102015
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| Paul Disario, Aaron Kerrigan |
Paul Disario, Fiscal Advisor for the Facility Bond, and Aaron Kerrigan, Director of Facility & Operations for San Leandro Unified School District, presented an update on the San Leandro Unified School District's potential facility bond. Based on the recent presentation, we are requesting that the SLUSD Board of Education authorizes staff to initiate the hiring process for the following: 1) an architectural firm that will aid in developing cost estimates; and 2) a financial advisory firm that will assist in determining the total amount and structure of the bond and taxing alternatives.
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It is recommended that the SLUSD Board of Education authorizes staff to initiate the hiring process for: 1) an architectural firm that will aid in developing cost estimates; and 2) a financial advisory firm that will assist in determining the total amount and structure of the bond and taxing alternatives.
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It is recommended that the SLUSD Board of Education authorizes staff to initiate the hiring process for: 1) an architectural firm that will aid in developing cost estimates; and 2) a financial advisory firm that will assist in determining the total amount and structure of the bond and taxing alternatives.
Passed with a motion by Lance James and a second by Vince Rosato. |
Yes Ron Carey.
Yes Evelyn Gonzalez.
Yes Lance James.
Yes Diana Prola.
Yes Vince Rosato.
Yes Leo Sheridan.
Yes Monique Tate.
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Future San Leandro Unified School District Facility Bond
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During 2015-16 successor contract negotiations with CSEA, agreement was reached to encumber part of the compensation package to implement the job/classification study that was completed during the 2014-15 school year with the understanding that CSEA and the District would negotiate the implementation of this study separately. Negotiations of the implementation of this study began in the summer of 2015 and agreement was reached on October 23, 2015. This agreement is attached to this item for public review. The agreement includes the following components: 1. A memorandum of understanding describing the terms and conditions of implementing the job study. 2. A CSEA Job Study Implementation Summary which describes the recommended reclassifications, range adjustments, position title changes, and consolidation of CSEA positions. 3. Salary schedule changes that reflect the reclassifications and range changes. 4. Reorganization of the business services department. 5. Reorganization of the special services, student services and community wellness department. 6. New job descriptions for all CSEA positions. Approval of this item will approve all six of the aforementioned components of this agreement and authorize staff to implement them.
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Approve the memorandum of understanding with CSEA. |
Approve the memorandum of understanding with CSEA. Passed with a motion by Vince Rosato and a second by Lance James. |
Yes Ron Carey.
Yes Evelyn Gonzalez.
Yes Lance James.
Yes Diana Prola.
Yes Vince Rosato.
Yes Leo Sheridan.
Yes Monique Tate.
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Once the memorandum of understanding with CSEA, the job study findings, and the departmental reorganizations are fully implemented, the impact to the district is anticipated to be cost neutral. |
Memorandum of Understanding with CSEA
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During the 2014-15 school year, the district conducted a classification study for CSEA, Teamster/Trades, management, and other unrepresented positions. The study recommended that the administrative support positions for cabinet members and the human resources department be reorganized. Accordingly, staff is making the following recommendations: 1. Approve the reorganization described in the SLUSD District Office Administrative Support Reorganization document that is attached to this agenda item. 2. Approve new job descriptions for these positions. 3. Approve the Confidential Employee Salary Schedule. 4. Approve the revised Classified Management Salary Schedule. (The Administrative Assistant positions were removed from this salary schedule.)
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Approve the following items: 1. The reorganization described in the Administrative Support for District Office Reorganization document that is attached to this agenda item. 2. The new job descriptions for these positions. 3. The Confidential Employee Salary Schedule. 4. The revised Classified Management Salary Schedule.
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Approve the following items: 1. The reorganization described in the Administrative Support for District Office Reorganization document that is attached to this agenda item. 2. The new job descriptions for these positions. 3. The Confidential Employee Salary Schedule. 4. The revised Classified Management Salary Schedule.
Passed with a motion by Lance James and a second by Leo Sheridan. |
Yes Ron Carey.
Yes Evelyn Gonzalez.
Yes Lance James.
Yes Diana Prola.
Yes Vince Rosato.
Yes Leo Sheridan.
Yes Monique Tate.
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This reorganization will result in a cost savings to the SLUSD's general fund of approximately $24,000. |
SLUSD Administrative Support Restructuring Documents
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The reorganization of administrative support services for the SLUSD district office results in the elimination of two administrative assistant positions. This layoff resolution will formally eliminate these positions and allow staff to deliver the proper notification to any affected employees.
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Approve layoff resolution #15-40 to eliminate two administrative assistant positions. |
Approve layoff resolution #15-40 to eliminate two administrative assistant positions. Passed with a motion by Lance James and a second by Leo Sheridan. |
Yes Ron Carey.
Yes Evelyn Gonzalez.
Yes Lance James.
Yes Diana Prola.
Yes Vince Rosato.
Yes Leo Sheridan.
Yes Monique Tate.
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Eliminating two administrative positions results in a savings of approximately $139,542. See the "SLUSD Administrative Offices Support Restructuring" agenda item for additional information. |
Layoff Resolution #15-40
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Staff is recommending that the SLUSD Board of Education increase hourly and daily rates for our substitute, short term and exempt employees. This proposal would increase the certificated substitute daily rates to address the national substitute teacher shortage by providing incentives to work more days in our district. It also increases the rate for long-term assignments and "high impact" days. In addition, this proposal increases the hourly rate for non-certificated substitute and exempt employees to a "living wage" of $15 per hour. Staff is hopeful that the new rates will attract more and better qualified candidates, which could reduce the amount of overtime pay and certificated in lieu compensation that is required for unfilled substitute assignments.
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Approve the new hourly and daily rates for substitute, short term and exempt employees. |
Approve the new hourly and daily rates for substitute, short term and exempt employees. Passed with a motion by Vince Rosato and a second by Leo Sheridan. |
Yes Ron Carey.
Yes Evelyn Gonzalez.
Yes Lance James.
Yes Diana Prola.
Yes Vince Rosato.
Yes Leo Sheridan.
Yes Monique Tate.
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The fiscal impact is approximately $204,000 to the district's general fund and $19,000 to other funds. |
Substitute, Short Term, and Exempt Employee Rate Schedule
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A classification study was completed during the 2014-15 school year. One of the recommendations from this study was to revise the job descriptions for the nutrition services manager positions. Attached to this agenda item are revised job descriptions for the Food and Nutrition Services Manager A, and Food and Nutrition Services Manager B positions.
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Approve the job descriptions for the Food and Nutrition Services Manager A, and Food and Nutrition Services Manager B positions.
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Approve the job descriptions for the Food and Nutrition Services Manager A, and Food and Nutrition Services Manager B positions.
Passed with a motion by Lance James and a second by Monique Tate. |
Yes Ron Carey.
Yes Evelyn Gonzalez.
Yes Lance James.
Yes Diana Prola.
Yes Vince Rosato.
Yes Leo Sheridan.
Yes Monique Tate.
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None |
Food and Nutrition Services Manager A and B Job Descriptions
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This program will provide math and science enrichment programs to 5th-9th grade African American students and their families from November 2015 to May 2016. The program is focused on closing the opportunity gap for African American students when it comes to college and career in the field of Science, Technology, Engineering and Mathematics.
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Staff recommends that this MOU be approved.
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Staff recommends that this MOU be approved.
Passed with a motion by Lance James and a second by Evelyn Gonzalez. |
Yes Ron Carey.
Yes Evelyn Gonzalez.
Yes Lance James.
Yes Diana Prola.
Yes Vince Rosato.
Yes Leo Sheridan.
Yes Monique Tate.
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San Leandro Unified School District will fund the participation of approximately 70 African American students and their families via CCEF at $300 per student participant for a maximum of $20,700 with supplemental and concentration grant monies.
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MOU - STEM SUCCESS
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Memorandum of Understanding (MOU) for a Joint Powers Authority for participation in the Career Technical Education Incentive Grant (CTEIG). This grant will assist several local school districts via the Eden Area ROP.
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Approve MOU to obtain CTEIG funding to provide a more comprehensive Career Technical Education (CTE) program to more students via the Eden Area ROP.
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Approve MOU to obtain CTEIG funding to provide a more comprehensive Career Technical Education (CTE) program to more students via the Eden Area ROP.
Passed with a motion by Monique Tate and a second by Lance James. |
Yes Ron Carey.
Yes Evelyn Gonzalez.
Yes Lance James.
Yes Diana Prola.
Yes Vince Rosato.
Yes Leo Sheridan.
Yes Monique Tate.
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The district will draft a plan for matching funds if and when the incentive grant is awarded using current Career Technical Education and ROP expenditures.
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CTE Incentive Grant Memorandum of Understanding
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This High School Partner Site Agreement supports the partnership with Peer Health Exchange and the Health & Safety Courses at San Leandro High School. Peer Health Exchange's mission is to provide teenagers the knowledge and skills they need to make healthy decisions.
BP 5030, Student Wellness
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Passed with a motion by Lance James and a second by Evelyn Gonzalez. |
Yes Ron Carey.
Yes Evelyn Gonzalez.
Yes Lance James.
Yes Diana Prola.
Yes Vince Rosato.
Yes Leo Sheridan.
Yes Monique Tate.
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None
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Peer Health Exchange Agreement
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The following are the new non-public school placement and agency contracts for the school year 2015-2016: | Student # | DOB | Cost | Location | | # 1 | 11/21/02 | $ 31,185.00 | Seneca Family of Agencies | | # 2 | 02/26/99 | $ 1,980.00 | Seneca Family of Agencies | | # 3 | 01/22/01 | $ 64,116.00 | Seneca Family of Agencies | | # 4 | 06/19/08 | $ 29,865.00 | Seneca Family of Agencies | | # 5 | 03/14/08 | $ 27,225.00 | Seneca Family of Agencies | | # 6 | 09/27/06 | $ 17,750.00 | Ed Support Services, LLC | | # 7 | 05/25/99 | $ 2,772.00 | The Speech Pathology Group | | Total | | $174,893.00 | |
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Approve non-public school/agency contracts for the 2015-2016 school year
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Approve non-public school/agency contracts for the 2015-2016 school year
Passed with a motion by Lance James and a second by Monique Tate. |
Yes Ron Carey.
Yes Evelyn Gonzalez.
Yes Lance James.
Yes Diana Prola.
Yes Vince Rosato.
Yes Leo Sheridan.
Yes Monique Tate.
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Approve non-public school/agency contracts for the 2015-2016 school year
Passed with a motion by Lance James and a second by Monique Tate. |
Yes Ron Carey.
Yes Evelyn Gonzalez.
Yes Lance James.
Yes Diana Prola.
Yes Vince Rosato.
Yes Leo Sheridan.
Yes Monique Tate.
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$ 174,893.00 - Special Education Funds
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Ed Support Services, LLC
Seneca Family of Agencies
The Speech Pathology Group
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The BioHealth Pathways I course required revisions for "a-g" acceptance. The BioHealth Pathways I course was revised and received approval from University of California Doorways on September 15th, 2015 as a "g" approved course. This course was review by the Board Curriculum Committee on Tuesday, November 3, 2015 and recommended for approval.
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Staff recommends approval of the revised BioHealth Pathways I course. |
Staff recommends approval of the revised BioHealth Pathways I course. Passed with a motion by Ron Carey and a second by Vince Rosato. |
Yes Ron Carey.
Yes Evelyn Gonzalez.
Yes Lance James.
Yes Diana Prola.
Yes Vince Rosato.
Yes Leo Sheridan.
Yes Monique Tate.
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Staff recommends approval of the revised BioHealth Pathways I course. Passed with a motion by Ron Carey and a second by Leo Sheridan. |
Yes Ron Carey.
Yes Evelyn Gonzalez.
Yes Lance James.
Yes Diana Prola.
Yes Vince Rosato.
Yes Leo Sheridan.
Yes Monique Tate.
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Staff recommends approval of the revised BioHealth Pathways I course. Passed with a motion by Ron Carey and a second by Vince Rosato. |
Yes Ron Carey.
Yes Evelyn Gonzalez.
Yes Lance James.
Yes Diana Prola.
Yes Vince Rosato.
Yes Leo Sheridan.
Yes Monique Tate.
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BioHealth Pathways I Course Revised
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In order to align the AP computer science to Common Core State Standards and 21st century learning, new curriculum and support must be purchased to implement the course effectively. CodeHS provides curricula for year-long computer science courses and emphasizes coding and programming. Content is delivered online through a series of learning modules. The Board Curriculum Committee (BCC) recommended the curriculum for adoption on Tuesday, November 3, 2015.
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Staff recommends approval of the purchase of CodeHS curriculum.
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Staff recommends approval of the purchase of CodeHS curriculum.
Passed with a motion by Ron Carey and a second by Leo Sheridan. |
Yes Ron Carey.
Yes Evelyn Gonzalez.
Yes Lance James.
Yes Diana Prola.
Yes Vince Rosato.
Yes Leo Sheridan.
Yes Monique Tate.
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$6,000 of Supplemental and Concentration Grant Monies
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San Leandro Unified School District is leading an initiative focused on the potential redesign of its secondary programming. The secondary redesign initiative will possibly require the implementation of a block schedule for secondary students. In preparation of supporting the teaching of the Common Core State Standards, technology integration and 21st century competencies, the San Leandro Unified School District will contract with Bureau of Education & Research for services on March 25, 2016 on "Practical Teaching Strategies for Block Scheduling (Grades 6-12)." This contract is being recommended in order for the district to be prepared to provide teachers with professional development if the block schedule is approved and successfully negotiated. If the block schedule is not adopted, the professional development and contract will be cancelled well in advance.
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Staff recommends approval of agreement of services between Bureau of Education & Research and San Leandro Unified School District for March 25, 2016 |
Staff recommends approval of agreement of services between Bureau of Education & Research and San Leandro Unified School District for March 25, 2016 Passed with a motion by Monique Tate and a second by Lance James. |
Yes Ron Carey.
Yes Evelyn Gonzalez.
Yes Lance James.
Yes Diana Prola.
Yes Vince Rosato.
Yes Leo Sheridan.
Yes Monique Tate.
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$6,417 Supplemental and Concentration Grants
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Bureau of Education & Research Service Agreement
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Project GLAD® is a model of professional development in the area of language acquisition and literacy. The strategies and model promote English language acquisition, academic achievement, and cross-cultural skills. Project GLAD® was developed and field tested for nine years by the United States Department of Education and is based on years of experience with integrated approaches for teaching language. Tied to the Common Core Standards and ELD State Standards, the model trains teachers to provide access to core curriculum using local district guidelines and curriculum. A Two-Day workshop will be provided to SLUSD participants to learn about the research, theory, and over 25 practical strategies that encompasses the GLAD model.
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Staff recommends the approval of the agreement for contracted services for Project Glad Training. |
Staff recommends the approval of the agreement for contracted services for Project Glad Training. Passed with a motion by Lance James and a second by Evelyn Gonzalez. |
Yes Ron Carey.
Yes Evelyn Gonzalez.
Yes Lance James.
Yes Diana Prola.
Yes Vince Rosato.
Yes Leo Sheridan.
Yes Monique Tate.
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$21,400 of LCFF Base Monies
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GLAD Service Agreement
Invoice
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This Master Contract is between San Leandro Unified School district (SLUSD) and Ro Health for the purpose of providing LVN support to SLUSD Diabetic students and also to serve as substitute coverage for SLUSD School Nurses.
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Approve Master Contract between San Leandro Unified School district (SLUSD) and Ro Health for the purpose of providing LVN support to SLUSD Diabetic students and also to serve as substitute coverage for SLUSD School Nurses.
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Approve Master Contract between San Leandro Unified School district (SLUSD) and Ro Health for the purpose of providing LVN support to SLUSD Diabetic students and also to serve as substitute coverage for SLUSD School Nurses.
Passed with a motion by Lance James and a second by Evelyn Gonzalez. |
Yes Ron Carey.
Yes Evelyn Gonzalez.
Yes Lance James.
Yes Diana Prola.
Yes Vince Rosato.
Yes Leo Sheridan.
Yes Monique Tate.
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$8075.00 of General Education Funds
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Ro Health Master Contract
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Memorandum of Understanding between San Leandro Unified School District and East Bay Agency for Children to provide supportive services for 1 SLUSD student during the 2015-2015 school year. |
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Approve Memorandum of Understanding between San Leandro Unified School District and East Bay Agency for Children to provide support services to SLUSD student
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Approve Memorandum of Understanding between San Leandro Unified School District and East Bay Agency for Children to provide support services to SLUSD student
Passed with a motion by Lance James and a second by Monique Tate. |
Yes Ron Carey.
Yes Evelyn Gonzalez.
Yes Lance James.
Yes Diana Prola.
Yes Vince Rosato.
Yes Leo Sheridan.
Yes Monique Tate.
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Up to $10,000 of Educationally Related Mental Health (ERMS) monies |
East Bay Agency for Children (EBAC)
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From the 2013-14 Audit Report, a list of short term and long term debt obligations are listed on Pages 40 thru 43. Bond debt is paid thru property taxes from our Fund 51: The bond interest and redemption fund; QZAB Bond is to be paid out of Solar Savings. Accounts Payable are obligations incurred but not paid at the end of the fiscal year. The loan from the city and capital leases are paid from redevelopment revenue and developer fees. Unearned Revenues are eventually earned in the following year thru expenditure as they are Grants. Other post-employment benefits are paid by the fund for which the employee worked in.
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None. |
District Debt
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Miscellaneous Receipts for September 2015, in the amount of $18,164,550.54 have been deposited in the Treasury of Alameda County.
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The district will be providing a regular update on current enrollment numbers by school and overall totals. |
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2015-2016 Enrollment Totals
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Trustee Rosato had two items: 1) that the trustees being trained through CSBA he proposed a presentation to the board on a timeline to the governance cycle for a year completed. 2) Legal expertise opinion on placing adult school attendance on ADA would like to place on December's agenda as an action item .
Trustee Gonzalez mentioned a recent AC Transit meeting - changes to routes will have a major impact on students. She suggested the Board write a letter to AC transit regarding the impact on the students. Trustee James suggested the letter come from the Superintendent draft it and the Board sign it. |
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| All of the Trustees commented on recent events taking place throughout the district. |
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*Regular Board Meetings shall be adjourned at 10:30 p.m. unless extended to a specific time determined by a majority of the Board. The meeting shall be extended no more than once and may be adjourned to a later date. (Board Bylaw 9323).
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| The Board Meeting was adjourned at 9:16pm |
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| In compliance with the Americans with Disabilities Act of 1990, assistance will be provided to those requiring accommodations for disabilities. If you need special assistance to participate in a Regular Board meeting, please contact the Superintendent's Office at (510) 667-3522 at least forty-eight (48) hours prior to the meeting. |
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