Regular Board Meeting
San Leandro USD
December 08, 2015 7:00PM
San Leandro City Council Chambers
835 E. 14th Street
San Leandro, CA 94577
Closed Session - 6:00 pm
Open Session - 7:00 pm
|
| President Prola called the meeting to order at 6pm. It was noted that all Board members were present. |
|
|
| There was no public testimony on closed session items. |
|
|
| Board Board Trustees and Cabinet members recessed into Closed session at 6pm. |
|
|
Recommendation from Keenan & Associates to reject claim 514409 |
Recommendation from Keenan & Associates to reject claim 514409 The Board rejected this claim. Passed with a motion by Vince Rosato and a second by Lance James. |
Yes Ron Carey.
Yes Evelyn Gonzalez.
Yes Lance James.
Yes Diana Prola.
Yes Vince Rosato.
Yes Leo Sheridan.
Yes Monique Tate.
|
|
|
| 
Recommendation from Keenan & Associates to settle claim #515084 |
Recommendation from Keenan & Associates to settle claim #515084 The Board voted to settle this claim. Passed with a motion by Evelyn Gonzalez and a second by Leo Sheridan. |
Yes Ron Carey.
Yes Evelyn Gonzalez.
Yes Lance James.
Yes Diana Prola.
Yes Vince Rosato.
Yes Leo Sheridan.
Yes Monique Tate.
|
|
|
|
| The Board returned to open session at 7pm. |
|
|
The Board returned from Closed Session with two reportable items:
1: The Board rejected a liability claim through Keenan & Associates #514409.
2. The Board approved settlement terms with Keenan & Associates #515084. |
|
|
| President Prola led the meeting with the Pledge of Allegiance. |
|
|
| President Prola requested a motion to approve and agenda. In addition to this, she requested to move agenda item M.3.A to the beginning of the meeting. |
Passed with a motion by Vince Rosato and a second by Leo Sheridan. |
Yes Ron Carey.
Yes Evelyn Gonzalez.
Yes Lance James.
Yes Diana Prola.
Yes Vince Rosato.
Yes Leo Sheridan.
Yes Monique Tate.
|
|
|
|
| Members of the audience who wish to address the Board are asked to complete the yellow card available at the entrance and submit it to the Board's Administrative Assistant. Speakers who have completed the card will be called when the item is reached on the agenda or, for non-agenda items, during the Public Testimony. Cards are to be turned in before the item is reached on the agenda. Please note that the meeting is being recorded.
State law prohibits the Board of Education from taking any action on or discussing items that are not on the posted agenda except to A) briefly respond to statements made or questions posed by the public in attendance; B) ask questions for clarification; C) provide a reference to a staff member or other resource for factual information in response to the inquiry; or D) ask a staff member to report back on the matter at the next meeting and/or put it on a future agenda. (Government Code 54954.2(a)). |
|
|
President Prola addressed the audience that due to the large volume of attendees she requested the audience be respectful with their comments since this is a public meeting and board meeting and not a political rally.
There were multiple speakers primarily addressing the GREAT program and Secondary Redesign.
The speakers and their comments are as follows:
Mia commented that police do not belong in our schools. They aren't trained teachers or counselors.
Mark, Counselor at John Muir Middle Schoo,l stated that police officers should be there as resources for students who need assistance or intervention. He feels we don't need the police officers in the school to teach. He advocates for early interventions for more counselors, social workers and psychologists in the schools.
Juliana, a high school student, commented that we should have the GREAT Pilot program. Some of her friends did bad things in elementary school; the school interventions did not help. The police came to the school to speak to the students and it improved their behavior.
Cynthia - a concerned parent, stated that we are replacing teachers with credentials to police officers with 10 hours of training. She was concerned that removing time from childrens' education and replacing it with a program we don't know about is inappropriate.
Karla - Dr. Mucetti translated for this parent, who is supportive of the GREAT program and believes it is a good idea to bring this program to this district. It will encourage conversation and drug and gang prevention in our community.
Pauline (Mayor) spoke as a parent, whose children attended San Leandro schools. She came across a DARE booklet one of her daughters used in school. She asked her daughter if it was a worthwhile program. The daughter answered 'not right away' but in high school she noticed if students needed help, the police already knew the student and could assist them as needed. Mrs. Cutter also stated that while some may not be supportive of this program they could opt-out of this program but don't deny this program from other students who could benefit from this program and the relationships they can build with police officers.
Angelica - Bancroft had a United Parents Meeting, and they requested to have more information on bullying, cyber-bullying and conflict resolution. The police were invited and provided useful information and were pleased to know that they could have a positive relationship with police officers.
Jason - a parent, police officer and GREAT instructor. GREAT program is much not only deals with drugs and gangs. As parents, we teach our children how to be upstanding citizens and stay safe. That is what GREAT is promoting. As a parent and member of this community, he realized that schools can't do it on their own and work together and build relationships. The program works.
Marga - If this program works then lets give parents a choice. The police can volunteer to teach the GREAT program as an after school program and parents can choose to send their kids to the program. Then the kids can continue to receive their academic education and others can benefit from the GREAT program. She spoke directly to the police, stating that they will be able to build a relationship with the community if you don't bully us into programs like GREAT. Don't promote this program by making enemies out of the families who don't want this program in the schools.
Christine - she volunteered with students at FTK. She felt that the district cannot afford to take teaching time away from the students for the GREAT program. Students are not academically where they need to be now. She believes you don't need to take core curriculum time from students for the GREAT program.
Ana Sofia, Camila and Lila - all students in the district, commented that they would rather have more time in band than this GREAT program.
Chris - was very disappointed there would be no GREAT presentation. The police had several presentations when they were bringing a tank to the area. None of the students problems are being addressed. He was bewildered how staff can determine how and when guns should be placed in classrooms.
Oscar - a student at Washington Elementary, said that to try to stop gang violence is to keep us more educated. Having the police in the class for 6 hours is not going to build our trust.
Stephanie - She came as a representative for the Davis Street Resource Center and have worked collaboratively with the San Leandro Police Department. Their company is prepared to support the programs that prevent our youth from being criminalized.
Catherine - is not interested in placing the police officers in the position of a teacher. She believes the GREAT program is a distraction to what we should be focusing on in the classrooms.
Maureen - was caught off guard by the number of the people who are skeptical of the GREAT program. It's a social/emotional program. No academic time was loss for the students.
Elsa - a student at San Leandro High School, came to speak about the Secondary Redesign Program. Does not believe its fair that this is going to be voted on in a month since a lot of people are only recently hearing about it. Regarding the GREAT program, these families are not anti police by saying that we don't want police in the classrooms.
Isela - a senior from social justice academy, came to talk about Secondary Redesign. Until you can hire someone with experience they will not be effective. Does not feel the opinions of the students wont matter. Does not agree with the GREAT program being in the schools.
Jenna - A San Leandro High School graduate - Does not believe that the adults are not listening to what works for us. She is also opposed to having police officers in the schools.
Jesus - a student at the high school feels that Secondary Redesign - Feels that all of the meetings have been parent only. He believes the block schedule should not be put into place because it was changed back for a reason. He is opposed to GREAT because those matters should be taught at home.
Jeanette - spoke on Secondary Redesign program and pathways. She believes Secondary Redesign and pathways should be for students who are at the point of failing or near failing. She is opposed to the block schedule.
MacKenzie -a senior from the social justice academy. Believes that placing the police in the classrooms to teach sends the wrong message. Regarding Secondary Redesign there does need to be a change in the education system in the schools. She expressed concern that students should not just pass the course, but that the students actually learn. The school needs to extend the academies and programs.
Jessica - a parent of two SLUSD students, Oscar Ivy's mother. She has to tell him why the policies and protocol are the way they are in our school district, as well as her own harrowing childhood and how she escaped through the people who educated her. She opposes the proposal of having GREAT in our schools but does not oppose the police.
Tisgar - a student at the high school. Did not understand why the student survey is available one week before Winter break and have the plan proposed in January. Feels deceived by those holding her education in their hands. She's glad she's graduating this year because the Secondary Redesign program is another example of hasty decisions made in this district.
Police in elementary: growing up as a child of color she has personally experienced being harassed by police because of who she was related to and became guilty by association. Believes you can't have police officers in the elementary schools when the community that they're serving don't feel safe or protected by the police.
Jon - spoke on Secondary Redesign: believes you can't rush this because this is the student's education. As a senior, this won't affect him but his future kids. He's not a model student, but knows the schools are for schools, not for gang prevention with police in the schools.
Mike (former Board member) - as a parent of SLUSD stated the criticisms offered by himself are not in criticism of the police officers. These officers are not teachers, and are not going to contribute to implementing the curriculum. We cannot afford as a district to take away classroom time to give to police officers.
Erin - spoke on the GREAT program. She is a teacher as well as a parent in San Leandro schools. She is concerned as a teacher that there is a lot of pressure with teaching the core curriculum. As a parent, her older daughter is being pulled out of the classroom for various programs at the school and does not want this program to pull her away from the additional time in the classroom.
Jack - a teacher at the high school speaking on Secondary Redesign - personally it would be academic suicide to go to block schedule. Also spoke of Rick Richards - who passed away last week. He stated there is a move afoot on having the Arts Education Center named after him. Also spoke on volunteerism - he hopes that the Board is still considering this program.
|
|
|
| The Board trustees used paper ballots to vote on reorganization of the Board. Based on the votes, the Board reorganization will be effective December 15, 2015. |
|
|
Pursuant to Eduction Code and SLUSD Board Policy 9100, the Board of Education shall, at their annual board organizational meeting, elect a president from among its members for the year beginning December 8, 2015. Prior to serving as board president, he/she shall have completed the California School Board Association's (CSBA) Board Presidents' Workshop.
|
| |
A motion was made by Trustee Carey to nominate Trustee Rosato as President of the Board. Trustee James seconded the motion.
The Board, using paper ballots, voted unanimously for Vince Rosato as President of the Board. |
|
|
Pursuant to Education Code and SLUSD Board Policy 9100, the Board of Education shall, at their annual board organizational meeting, elect a vice president from among its members for the year beginning December 8, 2015.
|
| |
A motion was made by Trustee Sheridan to nominate Trustee James as Board Vice President. Trustee Rosato seconded the nomination.
The Board, using paper ballots, voted unanimously for Lance James as Vice President of the Board. |
|
|
Pursuant to Education Code and SLUSD Board Policy 9100, the Board of Education shall, at their annual board organizational meeting, elect a clerk from among its members.
|
| |
A motion was made by Trustee Rosato to nominate Trustee Sheridan as Board Clerk. Trustee James seconded the motion.
The Board, using paper ballots, voted unanimously for Leo Sheridan as Clerk of the Board. |
|
|
SLUSD Board of Education bylaw No. 9100 calls for the appointment of a secretary to the board of education at the annual organization meeting. The superintendent serves as secretary to the board of education as called for in SLUSD Policy No. 9122. In order to comply with this policy, the SLUSD Board of Education shall appoint the superintendent as secretary for the year beginning December 8, 2015.
|
| |
| The Board Voted for the Superintendent as Secretary to the Board. |
Passed with a motion by Vince Rosato and a second by Lance James. |
Yes Evelyn Gonzalez.
Yes Lance James.
Yes Diana Prola.
Yes Vince Rosato.
Yes Leo Sheridan.
Yes Monique Tate.
|
|
|
|
| Bradley Frazier |
Bradley Frazier, principal of the San Leandro Adult School, will present an update on the San Leandro Adult School programs. The presentation will provide information regarding the demographics of the students served, the current programs, funding updates and an outline of next steps as we aim to continuously deliver outstanding adult school services and programming.
|
| |
Bradley Frazier, Principal of the Adult School, presented an update on programs provided at the Adult school. Highlights included kudos to his leadership team, teachers and support staff; new programs include the Adults with Disabilities program. In January the adult school will have 12 new classes, based upon public requests and federal request . It was noted that community partners are not only bringing money but curriculum and resources for the students.
The Adult School is now fully WASC accredited.
First adult school in state of California to partner with community college with a 25 year agreement.
The Adult School created the first Adult Ed Bridge program in California- so he is presenting to various sites throughout the state on this program.
Through the assistance of his Vice Principal, Rachelle Parham, contacted Kaiser for the second consecutive year to give free shots to students as needed.
The transition of our Adult School students is a very important component. For every student who transitions, the adult school obtains more money.
Partners from various companies are on campus conducting workshops, seminars and webinars to assist students transitioning out of adult school.
Professional development has been provided for the staff free of charge.
Challenges include teachers moving to other adult schools where wages are higher. Also, the adult school is looking for more facilities to house the classes. He is working with Superintendent to reduce the wait list.
Trustee Carey inquired about transitions from other adult schools. Principal Frazier answered that currently there is no data; it's all anecdotal evidence.
Trustee Rosato expressed how proud he was of Principal Frazier.
Trustee Gonzalez inquired of a plan for more space and highlights of this plan. Principal Frazier stated that his goal would be to receive enough funding through bonds.
Superintendent McLaughlin commended Principal Frazier on the work he has put into the transitions.
|
|
|
| Dr. Rosanna Mucetti |
The purpose of this presentation is to provide the school board with an update regarding the district’s Program Improvement (PI) Year 3, corrective action status. Annual communication with the governing board regarding the end of year evidence of progress is required. The presentation will include a summary description of the progress made with the implementation of the strategies and actions towards student achievement goals. This requirement is articulated in board policy 0520.3.
|
| |
Dr. Rosanna Mucetti, Deputy Superintended, presented the Board with an update on the district's Program Improvement, year 3, corrective action status.
Highlights included noting that Program Improvement (PI) is undergoing a major overhaul. NCLB - No Child Left Behind now has a new acronym ECAA Every Child Achieves Act. PI is looked at annually based on accountability by looking at our test scores, which is currently been suspended since the transformation from the CST (California Standards Test) to the new CAAASPP. We currently have 6 title 1 elementary schools, whose status remains status quo during the transition. Our high school and Lincoln Alternative are not subject to PI because they do not receive title one funding.
We're really focused on our professional development; Our goal is enabling the teachers training to familiarize them with the common core standards, and teachers have access to the professional development and instructional materials to allow them to be good implementers of the standards in curriculum.
Our district has to take the title 1 monies via our federal funding sources to give them supplemental educational services. This includes tutoring services provided in our district over the past 10 years provided after school. We are mandated to use our supplemental educational service Title 1 funds to ensure they are accessible to all students at our PI schools.
|
none |
|
|
The Clerk report was read.
The student board member, Board Trustee, and Cabinet Members all presented reports of current projects in their respective positions. |
|
|
| The Board Trustees updated participants on recent events in their respective associations or programs. |
|
|
Trustee Gonzalzez requested item L.2.e be pulled from the agenda for discussion.
Trustee Gonzalez inqured as to where the money is coming from and what fund is coming out of for future reference. When she gets the audit report she can track where the funds are coming from.
Assistant Superintendent Mark Martinelli responded to Trustee Gonzalez's concerns. |
Passed with a motion by Lance James and a second by Evelyn Gonzalez. |
Yes Ron Carey.
Yes Evelyn Gonzalez.
Yes Lance James.
Yes Diana Prola.
Yes Vince Rosato.
Yes Leo Sheridan.
Yes Monique Tate.
|
|
| These items are considered routine and may be enacted by a single motion. At the request of any member of the Board, any item on the Consent Agenda shall be removed and given individual consideration for action as a regular agenda item. |
|
|
Measure M, the $50.l million school facilities bond approved by San Leandro voters in November of 2010 is providing new construction and modernization projects at all athletic facilities and exteriors throughout the San Leandro Unified School District. The original project list has been funded, as well as several additional projects made possible through savings. One of the original Measure M projects is the Fencing & Exterior Lighting Project at 8 Sites. On April 21, 2015 the Board of Education re-prioritized the Fence scope as a Savings Project with an $800,000 budget. On May 20, 2014, the Board adopted Resolution No. 14-24 to become subject to the Public Contract Code section 22000 et seq., and the California Uniform Public Construction Cost Accounting Act. The Act establishes a uniform cost accounting standard and allows for an alternate method for bidding of public works projects ("informal bidding") by local public agencies. Benefits of becoming subject to uniform public construction cost accounting procedures pursuant to the Act include informal bidding procedures; greater leeway in the execution of public works projects, a streamlined awards process, improved timelines of project completion, and simplified administration. Under the Act,
- No bids are required for projects of $45,000 or less
- Employees may be used for the projects
- Allows for negotiated contracts
- Purchase Orders may be used
- Informal bids may be used for projects of $175,000 or less
- Contractors must be prequalified, with the list annually update by each November
- Formal bidding procedures are required on projects of more than $175,000
Staff solicited bids through the CUPCCAA Informal Bid Process and invited bids through the Trade journals and Builders Exchanges on October 22 and October 29. A mandatory bidder's conference was held on November 6 where seven contractors attended. Three bids were received and the bids were opened on November 16. Golden Bay Fence was the lowest bidder meeting all Contract & CUPCCAA requirements. A Notice of Award was issued to Vintage Contractors, Inc. on November 23. Golden Bay Fence Plus Iron Works, Inc. for Wilson ES Security Fencing and ADA Ram p Project Ratify the CUPCCAA Contract in the amount of $186,155.00 with Golden Bay Fence Plus Iron Works, Inc. Wilson ES Security Fencing Project.
|
| |
The costs of the approved Measure M projects are funded from the November 2010 Measure M Bond and Bond Savings.
|
Wilson Golden Bay Fence
|
|
|
Measure M, the $50.1 million school facilities bond approved by San Leandro voters in November of 2010 is providing new construction and modernization projects at all athletic facilities and exteriors throughout the San Leandro Unified School District. The original project list has been funded, as well as several additional projects made possible through savings. One of the original Measure M projects is the Fencing & Exterior Lighting Project at 8 Sites. On April 21, 2015 the Board of Education re-prioritized the Fence scope as a Savings Project with an $800,000 budget. On May 20, 2014, the Board adopted Resolution No. 14-24 to become subject to the Public Contract Code section 22000 et seq., and the California Uniform Public Construction Cost Accounting Act. The Act establishes a uniform cost accounting standard and allows for an alternate method for bidding of public works projects ("informal bidding") by local public agencies. Benefits of becoming subject to uniform public construction cost accounting procedures pursuant to the Act include informal bidding procedures; greater leeway in the execution of public works projects, a streamlined awards process, improved timelines of project completion, and simplified administration. Under the Act, - No bids are required for projects of $45,000 or less
- Employees may be used for the projects
- Allows for negotiated contracts
- Purchase Orders may be used
- Informal bids may be used for projects of $175,000 or Jess
- Contractors must be prequalified, with the list annually update by each November
- Formal bidding procedures are required on projects of more than $175,000
Staff solicited bids through the CUPCCAA Informal Bid Process and invited bids through the Trade Journals and Builders Exchanges on October 22 and October 29. A mandatory bidder's conference was held on November 6 where seven contractors attended. Three bids were received and the bids were opened on November 16. Golden Bay Fence was the lowest bidder meeting all Contract & CUPCCAA requirements. A Notice of Award was issued to Vintage Contractors, Inc. on November 23. Golden Bay Fence Plus Iron Works, Inc. for Washington ES Security Fencing and ADA Ramp Project Ratify the CUPCCAA Contract in the amount of $355,792.00 with Golden Bay Fence Plus Iron Works, Inc. Washington ES Security Fencing Project.
|
| |
The costs of the approved Measure M projects are funded from the November 2010 Measure M Bond and Bond Savings.
|
Golden Bay Fence Plus Iron Works
|
|
|
Measure B, the $109 million school facilities bond approved by San Leandro voters is providing new construction and modernization projects at all facilities throughout the San Leandro Unified School District. The original project list has been funded, as well as several additional projects made possible through savings. On May 20, 2014, the Board adopted Resolution No. 14-24 to become subject to the Public Contract Code section 22000 et seq., and the California Uniform Public Construction Cost Accounting Act. The Act establishes a uniform cost accounting standard and allows for an alternate method for bidding of public works projects ("informal bidding") by local public agencies. Benefits of becoming subject to uniform public construction cost accounting procedures pursuant to the Act include informal bidding procedures, greater leeway in the execution of public works projects, a streamlined awards process, improved timelines of project completion, and simplified administration. Under the Act, - No bids are required for projects of $45,000 or less
- Employees may be used for the projects
- Allows for negotiated contracts
- Purchase Orders may be used
- Informal bids may be used for projects of $175,000 or less
- Contractors must be prequalified, with the list annually update by each November
- Formal bidding procedures are required on projects of more than $175,000
Since the estimate for this project was more than $45,000, the CUPCCAA informal bidding procedures was required. Staff solicited and received quotes from five contractors on the approved CUPCCAA Contractor list. JPB Designs, a SLUSD approved CUPCCAA Contractor, was awarded the Contract based on their Proposal amount of $62,700.00 $62,700.00 and their ability to complete the project per the District's schedule. A Notice of Award will be issued to JPB Designs. Staff recommends ratification of the CUPCCAA Contract with JPB Designs in the amount of $62,700.00 for the Bancroft Painting project Phase 2 #415-31 at Bancroft MS, funded through Measure B Savings. Approve staff recommendation to utilize Bancroft Middle School exterior painting budget to complete partial painting of exteriors at seven (7) school sites Bancroft MS, …
Facility & Technology Committee on November 4, 2015 The Board of Education previously approved Bancroft MS exterior painting project phase 2 of the remaining exterior painting of the site. Recently in addition it was approved to move forward to complete the rest of the painting of Bancroft Middle School’s exterior.
|
| |
The costs of the approved projects is funded through November 2006 (Measure B) General Obligation Bonds.
|
JPB Contract
|
|
|
Measure B, the $109 million school facilities bond approved by San Leandro voters is providing new construction and modernization projects at all facilities throughout the San Leandro Unified School District. The original project list has been funded, as well as several additional projects made possible through savings. On May 20, 2014, the Board adopted Resolution No. 14-24 to become subject to the Public Contract Code section 22000 et seq., and the California Uniform Public Construction Cost Accounting Act. The Act establishes a uniform cost accounting standard and allows for an alternate method for bidding of public works projects ("informal bidding") by local public agencies. Benefits of becoming subject to uniform public construction cost accounting procedures pursuant to the Act include informal bidding procedures, greater leeway in the execution of public works projects, a streamlined awards process, improved timelines of project completion, and simplified administration. Under the Act, - No bids are required for projects of $45,000 or less
- Employees may be used for the projects
- Allows for negotiated contracts
- Purchase Orders may be used
- Informal bids may be used for projects of $175,000 or less
- Contractors must be prequalified, with the list annually update by each November
- Formal bidding procedures are required on projects of more than $175,000
Since the estimate for this project was less than $45,000, the CUPCCAA informal bidding procedures were not required. Staff solicited and received quotes from one contractor on the approved CUPCCAA Contractor list. Lemke Landscape, a SLUSD approved CUPCCAA Contractor, was awarded the Contract based on their Proposal amount of $44,945.45. $44,945.45 and their ability to complete the project per the District's schedule. A Notice of Award will be issued to Lemke Landscape. Staff recommends ratification of the CUPCCAA Contract with JPB Designs in the amount of $44,945.45 for the Wilson Irrigation project Phase 3 #415-3X at Wilson Elementary School, funded through Measure B Savings. Approve staff recommendation to utilize Bancroft Middle School exterior painting budget to complete partial painting of exteriors at seven (7) school sites Bancroft MS, … . Facility & Technology Committee on November 4, 2015
The Board of Education previously approved Wilson irrigation project phase 3 from the savings of the Muir Irrigation Project. Recently it was approved to move forward to complete the rest of the irrigation at Wilson Elementary.
|
| |
The costs of the approved projects is funded through November 2006 (Measure B) General Obligation Bonds.
|
Lemke Wilson Irrigation
|
|
|
Education Code Section 42603 permits the Governing Board of any school district to direct that monies held in any fund or account may be temporarily transferred to another fund or account of the district for payment of obligations. The transfer shall be accounted for as temporary borrowing between funds and shall not be available for appropriation or be considered income to the borrowing fund. The State of California changed the way public schools are funded with the implementation of the Local Control Funding Formula (LCFF), effective July 1, 2013. As with the prior Revenue Limit Funding Model, districts receive monthly apportionment distributions that vary in amounts which may cause temporary cash flow shortages. As a precautionary step, and in order to meet all financial obligations on a timely basis, the Business Services Department recommends that the Board adopt a resolution allowing temporary inter-fund cash borrowings up to $5,000,000 for the 2015-16 Fiscal Year, in case temporary cash shortfall occurs. The General Fund will repay the current interest as designated by the County Treasurer. Staff will continue to assess and monitor the District's cash flow. In case cash from other funds is not adequate, staff will come back to the Board for a recommendation to issue a SDAN (State Deferral Anticipation Note) for 2015-16.
|
| |
Adopt Resolution NO. 15-41 for Temporary Borrowing Between Funds. |
Adopt Resolution NO. 15-41 for Temporary Borrowing Between Funds. Once Trustee Gonzalez pulled this item and discussion took place, the Board voted on this item. Passed with a motion by Evelyn Gonzalez and a second by Lance James. |
Yes Ron Carey.
Yes Evelyn Gonzalez.
Yes Lance James.
Yes Diana Prola.
Yes Vince Rosato.
Yes Leo Sheridan.
Yes Monique Tate.
|
|
Interest incurred during the period of inter-fund borrowing. |
Temporary Cash Borrowing
|
|
|
All work required of the contractor, SunPower Corporation, for the San Leandro School District -Solar Installation at SLHS and Muir MS has been performed and is now complete. Retention payments are scheduled to be released based on the time frames in the Public Contract Code. The project was completed on November 23, 2015. The project team included Harris & Associates (Project Management) and the Director of Facilities & Operations (Construction Management). Approve the Notice of Completion (NOC) for the Solar Installation at SLHS and Muir MS.
|
| |
NOC Solar
|
|
|
All work required of the contractor, On Point Construction, for the San Leandro School District –Exterior Paint Project at Garfield Elementary School has been performed and is now complete. Retention payments are scheduled to be released based on the time frames in the Public Contract Code. The project was completed on October 18, 2015. The project team included Harris & Associates (Project Management) and the Director of Facilities & Operations (Construction Management). Approve the Notice of Completion (NOC) for the Exterior Paint Project at Garfield Elementary School.
|
| |
Not applicable
|
NOC Garfield Exterior Paint
|
|
|
All work required of the contractor, On Point Construction, for the San Leandro School District –Exterior Paint Project at Madison Elementary School has been performed and is now complete. Retention payments are scheduled to be released based on the time frames in the Public Contract Code. The project was completed on October 10, 2015. The project team included Harris & Associates (Project Management) and the Director of Facilities & Operations (Construction Management). Approve the Notice of Completion (NOC) for the Exterior Paint Project at Madison Elementary School.
|
| |
Not applicable
|
NOC Madison Exterior Paint
|
|
|
All work required of the contractor, Crusader Fence Company, for the San Leandro School District –Security Fencing Project at Monroe Elementary School has been performed and is now complete. Retention payments are scheduled to be released based on the time frames in the Public Contract Code. The project was completed on November 30, 2015. The project team included Harris & Associates (Project Management) and the Director of Facilities & Operations (Construction Management). Approve the Notice of Completion (NOC) for the Security Fencing Project at Monroe Elementary School.
|
| |
Not Applicable |
NOC Monroe
|
|
|
All work required of the contractor, Crusader Fence Company, for the San Leandro School District –Security Fencing Project at McKinley Elementary School has been performed and is now complete. Retention payments are scheduled to be released based on the time frames in the Public Contract Code. The project was completed on November 30, 2015. The project team included Harris & Associates (Project Management) and the Director of Facilities & Operations (Construction Management). Approve the Notice of Completion (NOC) for the Security Fencing Project at McKinely Elementary School.
|
| |
NOC McKinley
|
|
|
Measure M, the $50.1 million school facilities bond approved by San Leandro voters in November of 2010 is providing new construction and modernization projects at all athletic facilities and exteriors throughout the San Leandro Unified School District. The original project list has been funded, as well as several additional projects made possible through savings. One of the original Measure M projects is the Fencing & Exterior Lighting Project at 8 Sites. On April 21, 2015 the Board of Education re-prioritized the Fence scope as a Savings Project with an $800,000 budget.
On May 20, 2014, the Board adopted Resolution No. 14-24 to become subject to the Public Contract Code section 2 2000 et seq., and the California Uniform Public Construction Cost Accounting Act.
The Act establishes a uniform cost accounting standard and allows for an alternate method for bidding of public works projects ("informal bid ding") by local public agencies. Benefits of becoming subject to uniform public construction cost accounting procedures pursuant to the Act include informal bidding procedures; greater leeway in the execution of public works projects, a streamlined awards process, improved timelines of project completion, and simplified administration. Under the Act,
- No bids are required for projects of $45,000 or less
- Employees may be used for the projects
- Allows for negotiated contracts
- Purchase Orders may be used
- Informal bids may be used for projects of $175,000 or less
- Contractors must be prequalified, with the list annually update by each November
- Formal bidding procedures are required on projects of more than $175,000
Staff solicited bids through the CUPCCAA Informal Bid Process and invited bids through the Trade journals and Builders Exchanges on October 22 and October 29. A mandatory bidder's conference was held on November 7 where 3 contractors attended. Two bids were received and the bids were opened on November 16. Vintage Contractors, Inc. was the lowest bidder meeting all Contract & CUPCCAA requirements. A Notice of Award was issued to Vintage Contractors, Inc. on November 23. Vintage Contractors, Inc. Bancroft Middle School Security Fencing Project Ratify the CUPCCAA Contract in the amount of $163,700.00 with Vintage Contractors Inc. Bancroft Middle School Security Fencing Project.
|
| |
The costs of the approved Measure M projects are funded from the November 2010 Measure M Bond and Bond Savings.
|
Bancroft CUPCCAA
|
|
|
Measure M, the $50.1 million school facilities bond approved by San Leandro voters in November of 2010 is providing new construction and modernization projects at all athletic facilities and exteriors throughout the San Leandro Unified School District. The original project list has been funded, as well as several additional projects made possible through savings. One of the original Measure M projects is the Fencing & Exterior Lighting Project at 8 Sites. On April 21, 2015 the Board of Education re-prioritized the Fence scope as a Savings Project with an $800,000 budget.
On May 20, 2014, the Board adopted Resolution No. 14-24 to become subject to the Public Contract Code section 22000 et seq., and the California Uniform Public Construction Cost Accounting Act.
The Act establishes a uniform cost accounting standard and allows for an alternate method for bidding of public works projects ("informal bidding") by local public agencies. Benefits of becoming subject to uniform public construction cost accounting procedures pursuant to the Act include informal bidding procedures; greater leeway in the execution of public works projects, a streamlined awards process, improved timelines of project completion, and simplified administration. Under the Act,
- No bids are required for projects of $45,000 or less
- Employees may be used for the projects
- Allows for negotiated contracts
- Purchase Orders may be used
2 .Informal bids may be used for projects of $175,000 or less Contractors must be prequalified, with the list annually update by each November 3.Formal bidding procedures are required on projects of more than $175,000
Staff solicited bids through the CU PCCAA Informal Bid Process and invited bids through the Trade journals and Builders Exchanges on October 22 and October 29. A mandatory bidder's conference was held on November 5 where two contractors attended. One contractor's bid was received and the bid was opened on November 16. Crusader Fence Co. was the only bidder and they meet all Contract & CUPCCAA requirements. A Notice of Award was issued to Crusader Fencing, Co. on November 23.
Crusader Fencing Company Garfield Elementary School Security Fencing Project Ratify the CUPCCAA Contract in the amount of $199,509.00 with Crusader Fenci ng Company Garfield Elementary School Security Fencing Project.
|
| |
The costs of the approved Measure M projects are funded from the November 2010 Measure M Bond and Bond Savings.
|
|
|
Measure M, the $50.1 million school facilities bond approved by San Leandro voters in November of 2010 is providing new construction and modernization projects at all athletic facilities and exteriors throughout the San Leandro Unified School District. The original project list has been funded, as well as several additional projects made possible through savings. One of the original Measure M projects is the Fencing & Exterior Lighting Project at 8 Sites. On April 21, 2015 the Board of Education re-prioritized the Fence scope as a Savings Project with an $800,000 budget.
On May 20, 2014, the Board adopted Resolution No. 14-24 to become subject to the Public Contract Code section 22000 et seq., and the California Uniform Public Construction Cost Accounting Act.
The Act establishes a uniform cost accounting standard and allows for an alternate method for bidding of public works projects ("informal bidding") by local public agencies. Benefits of becoming subject to uniform public construction cost accounting procedures pursuant to the Act include informal bidding procedures; greater leeway in the execution of public works projects, a streamlined awards process, improved timelines of project completion, and simplified administration. Under the Act,
- No bids are required for projects of $45,000 or less
- Employees may be used for the projects
- Allows for negotiated contracts
- Purchase Orders may be used
- Informal bids may be used for projects of $175,000 or less
- Contractors must be prequalified, with the list annually update by each November
3. Formal bidding procedures are required on projects of more than $175,000
Staff solicited bids through the CUPCCAA Informal Bid Process and invited bids through the Trade journals and Builders Exchanges on October 22 and October 29. A mandatory bidder's conference was held on November 5 where three contractors attended. Two contractor's bids were received and the bids were opened on November 16. Crusader Fence Co. was the lowest bidder and they meet all Contract & CUPCCAA requirements. A Notice of Award was issued to Crusader Fencing, Co. on November 23.
Crusader Fencing Company Roosevelt Elementary School Security Fencing Project Ratify the CUPCCAA Contract in the amount of $227,515.00 with Crusader Fencing Company Roosevelt Elementary School Security Fencing Project.
|
| |
The costs of the approved Measure M projects are funded from the November 2010 Measure M Bond and Bond Savings.
|
|
|
One of the major savings projects identified for Measure M is the John Muir Middle School Air Conditioning project. The District's maintenance department determined that based upon the design and the sun exposure of the classroom building at this campus that this campus needed to be addressed first. AEDIS Architects was retained to design and prepare all of the design and construction documents. Plans and specifications were not required to be approved by the Division of the State Architect (DSA) and the project was subsequently approved by the District's maintenance and operations department. The design of the project was completed this fall and a bid package prepared. The project was bid out per State of California Public Contract Code requirements. On November 9, 2015, the District conducted a formal sealed bid opening process, per the State of California Public Contract Code requirements, for the John Muir Middle School Air Conditioning project. Three (3) bids were received for the project. After the receipt of bids, the District received a protest letter from Strawn Construction. District's outside legal counsel reviewed the letter and did not find sufficient basis to uphold the protest. Staff is recommending awarding, per public contract code, to the lowest, responsive, responsible bidder, Environmental Systems, Inc. (ESI) for the John Muir Middle School air conditioning project
Bid Results Summary 
| 1 | ESI | $747,000 | | 2 | Strawn Construction | $874,000 | | 3 | Dowdle & Sons | $878,342 | Approve construction contract with ESI in the amount of $747, 000 for the John Muir Middle School Air Conditioning Project. Facilities and Technology Committee: November 4, 2015
|
| |
The project will be funded by Measure M Local Bond funds.
|
Muir & McKinley HVAC Protest Recap
Muir HVAC
|
|
|
Staff is asking the board to approve minor edits and changes to the budget analyst job description approved at the November 10, 2015, meeting. |
| |
Approve the attached budget analyst job description. |
Budget Analyst Job Description
|
|
|
Students enrolled and regularly participating in training at San Leandro's Adult School Adults with Disabilities Program will receive classroom support from Learning Oasis program.
|
| |
Recommend the approval of the attached agreement
|
Oasis shall pay San Leandro Adult School for each student who completes his/her program of study, a fee to be determined and agreed to by both by the Learning Oasis and San Leandro Adult School.
|
Agreement with The Learning Oasis
|
|
|
Attached is the "summary spreadsheet for all contracts $5,000 or less for fiscal year".
The spreadsheet will be provided to the Board at every board meeting if there are any contracts falling under this category. Detailed contract information will not be part of the Board packet but will be available for questions or inspection upon request. For accounting purposes, each contract still requires submission of a requisition for approval by site administrator. All contracts require two signatures - Initiating Administrator and the Chief Business Officer or a Cabinet member.
|
| |
To approve all contracts under $5,000 |
None, but each contract will be funded based on its budget source requested.
|
Contracts Under 5K 12-8-15 Board Mtg
|
|
|
One of the major savings projects identified for Measure M is the McKinley Elementary School Heating and Air Conditioning project. The District's maintenance department determined that based upon the design and the sun exposure of the classroom building at this campus that this campus needed to be addressed first.
AEDIS Architects was retained to design and prepare all of the design and construction documents. Plans and specifications were not required to be approved by the Division of the State Architect (DSA) and the project was subsequently approved by the District's maintenance and operations department.
The design of the project was completed this fall and a bid package prepared.
The project was bid out per State of California Public Contract Code requirements.
On November 9, 2015, the District conducted a formal sealed bid opening process, per the State of California Public Contract Code requirements, for the John Muir Middle School Air Conditioning project. Three (3) bids were received for the project.
After the receipt of bids, the District received a protest letter from Strawn Construction. District's outside legal counsel reviewed the letter and did not find sufficient basis to uphold the protest.
Staff is recommending awarding, per public contract code, to the lowest, responsive, responsible bidder, Environmental Systems, Inc. (ES!) for the McKinley Elementary School Heating and Air Conditioning Project. Bid Results Summary
| 1 | ES! | $1,290,000 | | 2 | Strawn Construction | $1,449,000 | | 3 | Dowdle & Sons | $1,497,560 |
Approve construction contract with ES! In the amount of $1,290,000 for the McKinley Elementary School Heating and Air Conditioning Project. Facilities and Technology Committee: November 4, 2015
|
| |
Passed with a motion by Lance James and a second by Leo Sheridan. |
Yes Ron Carey.
Yes Evelyn Gonzalez.
Yes Lance James.
Yes Diana Prola.
Yes Vince Rosato.
Yes Leo Sheridan.
Yes Monique Tate.
|
|
The project will be funded by Measure M Local Bond funds.
|
McKinley HVAC
|
|
|
In order to attract and retain quality teachers in the SLUSD Adult School, staff is recommending a 5% increase to their hourly rates. This is the same compensation increase that was given to other employee groups for the 2015-16 school year. This increase would be retroactive to the beginning of the September/October pay period, which began on September 11, 2015. A copy of the new hourly rate schedule is attached to this agenda item.
|
| |
Approve a 5% increase to the hourly rates for adult school instructors. |
Approve a 5% increase to the hourly rates for adult school instructors. Passed with a motion by Ron Carey and a second by Evelyn Gonzalez. |
Yes Ron Carey.
Yes Evelyn Gonzalez.
Yes Lance James.
Yes Diana Prola.
Yes Vince Rosato.
Yes Leo Sheridan.
Yes Monique Tate.
|
|
This increase will cost the Adult School Fund approximately $63,668 annually. |
Adult School Teacher Hourly Rates
|
|
|
The San Leandro Police Department in partnership with the San Leandro Unified School District will implement a pilot of the G.R.E.A.T program that is focused on conflict resolution and positive decision making. The curriculum will be piloted at two elementary sites, McKinley and Garfield Elementary Schools. The curriculum will be delivered to 5th grade students over a 6-8 week period. The results of the pilot will be shared with the board of education in order to decide if the program should be scaled across our elementary schools. Reviewed by the Drug Alcohol Tobacco Education (DATE) Committee on 10/29/15 and the Board Curriculum Committee (BCC) on 12/1/15.
|
| |
Recommend the approval of the implementation pilot at Garfield and McKinley Elementary Schools. |
Recommend the approval of the implementation pilot at Garfield and McKinley Elementary Schools. Passed with a motion by Lance James and a second by Ron Carey. |
Yes Ron Carey.
Yes Evelyn Gonzalez.
Yes Lance James.
Yes Diana Prola.
Yes Vince Rosato.
Yes Leo Sheridan.
Yes Monique Tate.
|
|
None
|
|
|
ACOE will lead San Leandro Unified School District's math adoption committee of teachers through a clear, data-driven process for reviewing mathematics instructional materials to support district personnel to make informed, objective recommendations to SLUSD school board of education for a math textbook adoption. ACOE staff will lead and facilitate four math adoption committee meetings.
|
| |
Staff recommends approval of MOU with ACOE Core Learning. |
|
$9,900 One time discretionary funds
|
ACOE Core Learning Math Adoption
|
|
|
Memorandum of Understanding between the Alameda County Office of Education Alternative Education School Programs and San Leandro Unified School District to establish and maintain a clearly defined, effective procedure for placement and delivery of services to identified special education students for 2015-2016, 2016-2017 and 2017-2018 school years.
|
| |
Approve the Memorandum of Understanding between the Alameda County Office of Education Alternative Education School Program and the San Leandro Unified School District.
|
Approve the Memorandum of Understanding between the Alameda County Office of Education Alternative Education School Program and the San Leandro Unified School District.
Passed with a motion by Ron Carey and a second by Vince Rosato. |
Yes Ron Carey.
Yes Evelyn Gonzalez.
Yes Lance James.
Yes Diana Prola.
Yes Vince Rosato.
Yes Leo Sheridan.
Yes Monique Tate.
|
|
Per student cost of $34.43 per day enrolled- Special education funds
|
MOU - The Alameda County of Education
|
|
|
This training will focus on teaching participants how to increase student achievement through professional collaborative learning communities. By the end of the training, participants will have learned to improve student learning, create equity in the classroom, increase efficient, effective communication and enhance personal performance through the use of protocols and reflective practice. Participants who complete the full training will become certified in NSRF CFG coaches equipped to start and lead Critical Friends Group meetings.
|
| |
Staff recommends approval of contracted services agreement with Harmony Education Center. |
Staff recommends approval of contracted services agreement with Harmony Education Center. Passed with a motion by Lance James and a second by Leo Sheridan. |
Yes Ron Carey.
Yes Evelyn Gonzalez.
Yes Lance James.
Yes Diana Prola.
Yes Vince Rosato.
Yes Leo Sheridan.
Yes Monique Tate.
|
|
|
$12,512.50 Title II
|
Contracted Services Agreement NSRF
|
|
|
New non-public school placement and agency contracts for the school year 2015-2016. | Student | DOB | Cost | Location | | # 1 | 5/16/2007 | $33,346.00 | Spectrum Center | | # 2 | 5/16/2007 | $8,725.00 | Spectrum Center (Addendum add 1:1) | | # 2 | 10/24/1997 | $21,500.00 | Seneca Family of Agencies | | # 3 | Various | $59,904.00 | Communication Works | | Total | | $123,475.00 | |
|
| |
Approve non-public school/agency contracts for the 2015-2016 school year. |
Approve non-public school/agency contracts for the 2015-2016 school year. Passed with a motion by Lance James and a second by Monique Tate. |
Yes Ron Carey.
Yes Evelyn Gonzalez.
Yes Lance James.
Yes Diana Prola.
Yes Vince Rosato.
Yes Leo Sheridan.
Yes Monique Tate.
|
|
$123,475.00 - Special education funds
|
Communication Works
Seneca Family of Agencies
Spectrum Center Addendum
Spectrum Center, Inc.
|
|
|
This is a letter of agreement between Alameda County Health Care Services and San Leandro Unified School District to record the mutual agreement that articulates and clarifies roles, responsibilities and expectations of each party in a framework of collaboration between HCSA and SLUSD in support of school district capacity building activities conducted by identified HCSA staff.
|
| |
Recommendation to approve letter of agreement between Alameda County Health Care Services and San Leandro Unified School District.
|
Recommendation to approve letter of agreement between Alameda County Health Care Services and San Leandro Unified School District.
Passed with a motion by Lance James and a second by Vince Rosato. |
Yes Ron Carey.
Yes Evelyn Gonzalez.
Yes Lance James.
Yes Diana Prola.
Yes Vince Rosato.
Yes Leo Sheridan.
Yes Monique Tate.
|
|
No financial impact
|
Letter of Agreement between HCSA and SLUSD
|
|
|
This MOU supports the partnership with iCouldBe and San Leandro High School Avid programs. iCouldBe.org is an online mentoring program whose mission is to provide at-risk middle and high school students with an online community of professional mentors and empowering teens to stay in school, plan for future careers, and achieve in life. iCouldBe realized early on that mentoring could make the difference in a child's life if we could bring successful, caring adults right into the classrooms of at-risk youth, using technology as the connector, but most importantly, engaging a diverse community of mentors to spend one hour per week with their mentees to guide, coach, and support them to find success in school, and plan for bright futures. SLUSD will use these services to implement the mentorship component of its AVID program at the high school level.
|
| |
Staff recommends approval of the MOU.
|
Staff recommends approval of the MOU.
Passed with a motion by Leo Sheridan and a second by Lance James. |
Yes Ron Carey.
Yes Evelyn Gonzalez.
Yes Lance James.
Yes Diana Prola.
Yes Vince Rosato.
Yes Leo Sheridan.
Yes Monique Tate.
|
|
|
None
|
iCouldBe MOU
|
|
|
The Lighthouse Community Charter School (LCCS) Creativity Lab’s vision is to give people from all walks of life the opportunity to participate in designing and making. Maker programs support common core and next generation science standards for schools. LCCS has developed a program to support educators and provide technical assistance to organizations in creating maker spaces for students. Maker Labs, STEAM labs and fab labs are popping up in schools across the country. Makerspaces provide hands-on, creative ways to encourage students to design, experiment, build and invent as they deeply engage in science, engineering and tinkering. LCCS will support professional development and training to after school instructors who will be implementing the maker centered after school program for SLUSD. LCCS will support the development of a long term plan for growing and sustaining a making program within SLUSD.
|
| |
Staff recommends approval of MOU |
Staff recommends approval of MOU Passed with a motion by Lance James and a second by Leo Sheridan. |
Yes Ron Carey.
Yes Evelyn Gonzalez.
Yes Lance James.
Yes Diana Prola.
Yes Vince Rosato.
Yes Leo Sheridan.
Yes Monique Tate.
|
|
|
$10,000 Supplemental and concentration grants
|
Lighthouse Charter School MOU
|
|
|
Memorandum of Understanding between Seneca Family of Agencies and the San Leandro Unified School District to provide occupational therapy services for the 2015-2016 school year.
|
| |
Approve the memorandum of understanding between the Seneca Family of Agencies and the San Leandro Unified School District
|
Approve the memorandum of understanding between the Seneca Family of Agencies and the San Leandro Unified School District
Passed with a motion by Lance James and a second by Evelyn Gonzalez. |
Yes Ron Carey.
Yes Evelyn Gonzalez.
Yes Lance James.
Yes Diana Prola.
Yes Vince Rosato.
Yes Leo Sheridan.
Yes Monique Tate.
|
|
$150.00 hourly - Special education funds
|
MOU - Seneca Family of Agencies Occupational Therapy
|
|
|
The Board members shared the recent events and workshops they've attended and alerted us of future events.
All expressed that they will miss Ron Carey, who resigned as Board Trustee effective December 31, 2015 since a recent job promotion will no longer enable him to continue as a board member.
The Board had a moment of silence in honor of Rick Richards, who passed away last week unexpectedly. |
Passed with a motion by Lance James and a second by Leo Sheridan. |
Yes Ron Carey.
Yes Evelyn Gonzalez.
Yes Lance James.
Yes Diana Prola.
Yes Vince Rosato.
Yes Leo Sheridan.
Yes Monique Tate.
|
|
|
|
| The Board Trustees shared recent events they've attended as well as upcoming events. |
|
|
*Regular Board Meetings shall be adjourned at 10:30 p.m. unless extended to a specific time determined by a majority of the Board. The meeting shall be extended no more than once and may be adjourned to a later date. (Board Bylaw 9323).
|
| |
| The meeting was adjourned at 9:45pm |
|
| In compliance with the Americans with Disabilities Act of 1990, assistance will be provided to those requiring accommodations for disabilities. If you need special assistance to participate in a Regular Board meeting, please contact the Superintendent's Office at (510) 667-3522 at least forty-eight (48) hours prior to the meeting. |
| |
|