Proclamation from the City of San Leandro for Teen Dating & Awareness month

Adopt Resolution 16-08 for National Education Association's (NEA) Read Across America Day.  This commemorates Dr. Seuss's birthday and the importance of reading amongst all students in our schools.

March 2016, marks the 16th Year Anniversary of Art IS Education, a month-long celebration of student achievement through the arts and arts integrated curriculum. The District has had a long-standing relationship with the Art IS Education Program with Alameda County Office of Education (ACOE).   The website www.artiseducation.org has more information about the events and activities planned for the Art IS Education 16th Year Anniversary Celebration. This year’s theme is "Creating Solutions!", which is an invitation for students to tell their story about the role creativity plays in their lives to connect, inspire and make positive change in their community. Resolution No. 16-09 formally declares the month of March “Art IS Education Month.

Adopt Resolution 16-09 Art is Education Month for March

Ratify January 2016 Payroll $5,708,884.66

Approval January Receipts in the amount of $16,169,851.54

January 2016 Bill Warrants  #88-50666536- 88-50669502 in the amount of $2,626,554.67 

Staff has updated the Hourly and Daily Rate Schedule to reflect SLUSD Board of Education approved increases to these rates. 

Bancroft Middle School is requesting approval to discard electronic equipment.

This Memorandum of Understanding (MOU) is between the San Leandro Unified School District (SLUSD) and the Davis Street Family Resource Center (DSFRC) for the purpose of providing mental health services for SLUSD students during the 2015-2016 school year.

Services will be provided at the following sites: San Leandro High School Including FTK, McKinley Elementary, Monroe Elementary, and Washington Elementary.

Staff recommends approval of the memorandum of understanding.

$20,000 for the 2015-2016 of supplemental and concentration grant monies

AVID, Advancement Via Individual Determination, is a global nonprofit organization dedicated to closing the achievement gap by preparing all students for college postsecondary opportunities.  AVID trains educators to use proven practices in order to prepare students for success in high school, college, and a career, especially students traditionally underrepresented in higher education. San Leandro Unified School District implements AVID at the secondary school sites and Jefferson Elementary in order to foster college going culture and the necessary instructional support for English Language Learners and low income pupils.

Staff recommends approval of Agreement between AVID College Readiness System Services and Products and the San Leandro Unified School District for the period July 1, 2016 to June 30, 2017. 

$19,112 Supplemental and Concentration Monies/Title I/Site Discretionary

California Education Code Section 35120 sets forth compensation guidelines for members of the governing board of K-12 school districts according to the average daily attendance (“ADA”) of the students within the District.  The Board shall consider the inclusion of the average daily attendance of adults in the District’s adult education classes in the overall ADA numbers for the District for the purposes of Board member compensation, consistent with SLUSD Board Policy 9250, for the reasons set forth below.

 The California State Legislature has established the legal responsibility and burdens school districts have for maintaining adult education programs in Education Code Section 8530, which states: “Adult basic education is the responsibility of high school and unified school districts except in those instances where by mutual agreement the responsibility is assigned to a community college district." The District’s Board of Education has itself recognized this responsibility and burden in Board Policy 6200, by noting that “education is a lifelong process and that it is important for individuals to continuously develop new skills," by approving all courses to be offered in the adult education program, and by assigning the Superintendent or designee with the task of developing and overseeing the district's adult education program.  The District’s Board of Education has established classes for adults and such classes have resulted in an ADA of 100 or more, thereby requiring the District to establish an adult school for the administration of the program pursuant to Education Code Section 52502.  In maintaining an adult education program, the District’s Board of Education is further required to adhere to the Brown Act, create and maintain multiple additional functions, including budget controls and audits, public hearings regarding proposed budgets, certain prescribed courses and education programs, enforcement of courses of study and uses of text books, and preparation of courses for adult schools pursuant to Education Code Section 52501.3.  Adult attendance in classes for adults may be included in high school district ADA for the purposes of computation of allowances and apportionments from the State School Fund pursuant to Education Code Section 41608.   

Approval of this item will set SLUSD Board of Education stipends at $400 per month. 

A service provided by the California School Boards Association is to provide school districts with recommended updates to school board policies. When the district receives these recommendations, they are reviewed by staff, sent to the SLUSD Policy Committee for review, and then sent to the Board of Education at a regular meeting for approval.

The following policies have been revised, vetted by staff, reviewed by the SLUSD Policy Committee, and are being submitted for board approval:

AR 3311 Business & Non Instructional Operations/BIDS

BP 4030 Nondiscrimination in Employment

AR 4112.23 Special Education Staff

AR 4119.11 Sexual Harassment

AR 4219.11 Sexual Harassment

AR 4319.11 Sexual Harassment

BP 4121 Temporary/Substitute Personnel

AR 4261.1 Personal Illness/Injury Leave

AR 6142.1 Sexual Health & HIV/AIDS Prevention Instruction

BP 6146.1 High School Graduation Requirements

BP 6152.1 Placement in Math Courses

BP 6173 Education for Homeless Children

BP 6142.1 Sexual Health & HIV/AIDS Prevention Instruction

BP 6190 Evaluation of the Instructional Program

BP 6179 Supplemental Instruction

AR 5112.2 Exclusions from Instruction

AR 5112.2 Exclusions from Attendance

BP 5141.31 Immunizations

AR 5141.31 Immunizations

AR 6173 Education for Homeless Children

AR 6173.1 Education for Foster Youth

BP 5111.1 District Residency

AR 5111.1 District Residency

BP 5141 Health Care & Emergencies

Approve revisions to board policies. 

PG&E is requesting permission for its temporary use of a portion of district owned land at the end of Cary Drive for the purpose of storing construction materials and equipment and parking vehicles in connection with its gas distribution pipeline replacement project for a period of ten months, commencing on January 19, 2016, and terminating November  19, 2016.  PG&E shall pay the district one thousand dollars and no cents ($1,000.00) per month as compensation for the temporary license, due and payable within thirty (30) days of the acceptance of the Letter Agreement.  Equipment storage will include backhoe and dump truck, material storage will include sand, rock, waddles, DI bags, pipe, pipe supports, and a spoils pile for off haul.

PG&E is required under State and local law to re-stabilize any disturbed project location in order to control soil erosion and sediment runoff, in accordance with applicable project permits.

Approve request for temporary license for use of portion of land- End of Cary Drive, San Leandro, Ca.; County of Alameda,  State of California (APN 077-0470-001-03);  PG&E Job Number: PM30969553

N/A

As part of the Measure M implementation processes, the District conducted a SOQ/RFQ/RFP qualification based selection process for Program Management (PM) firms. Harris & Associates received the highest overall ranking and was selected to manage the Measure M program.

The Board of Education previously approved Harris & Associates (H&A), through a Request for Qualifications (RFQ) process, to provide Program, Project and Construction Management on selected projects as identified through the local Measure M Bond. The original Agreement for Program Management Services was entered into on February 1, 2011, between Harris & Associates and San Leandro Unified School District to provide Measure M Program Management Services for the Measure M Bond Program, in the amount of $2,060,000, with a program completion date of December 31, 2014.

Amendment (No.1) that extended the contract completion date from 12/31/14 to 9/30/15. Amendment (No.2) that extended the contract completion date from 9/30/15 to 12/31/15.

Due to DSA requested changes on the fencing structural details, the extended DSA review time, and the added ramp review times on the fencing projects, it is now necessary to extend the scheduled completion of the Measure M Bond program from December 31, 2015 to March 31, 2016, so that these important projects can be completed.

This Amendment No.3 will extend the contract completion date 3/31/16 and have Harris & Associates continue to provide required Program, Project and Construction Management consulting Services and for the following Measure M Bond Program, as denoted below.

Measure M Bond

Contract Summary

Harris & Associates has provided skilled technical and professional services on the management of the District’s bond program. Please note that since the start of the contract, the contract duration has been extended by over 31%, but the fee has only been increased 20% to cover that additional time and services.

This item was reviewed by the Facility & Technology Committee on February 3, 2016.

The Board of Education previously approved Jeffery E. Wong Architects to provide architectural design services for the John Muir Middle School Renovation and Upgrade Project on April 1, 2008.   The scope of the original contract includes restroom renovations, interior classroom light fixture replacements, interior classroom painting, roofing replacement, and heating upgrades. 

Subsequently the Board approved:

• Amendment No. 1 in the amount of $34,100 on December 1, 2009

•  Amendment  No. 2 in the amount of $5,720 on January 26, 2010

• Amendment No. 3 in the amount of $1,650 on May 18, 2010

• Amendment No. 4 in the amount of $50,520 on June 21, 2011

• Amendment No. 5 in the amount of $20,000 on November 1, 2011

• Amendment No. 6 in the amount of $5,500 on April 3, 2012

• Amendment No. 7 in the amount of $48,000 on April 9, 2013

• Amendment No. 8 in the amount of $6,300 on August 13, 2013

• Amendment No. 9 in the amount of $107,000 on April 1, 2014

• Amendment No. 10 in the amount of $7,000 on July 22, 2014

• Amendment No. 11 in the amount of $12,500 on January 13, 2015

• Amendment No. 12 in the amount of $83,000 on April 22, 2015

This  Amendment No. 13, in the amount of $84,606, is to provide additional architectural and structural design services  as required to  develop structural plans for two (2) new ADA ramps and to provide structural design calculations, drawings, specification and details for increased fence heights, wrought iron fences.  This also covers the additional meetings with DSA, the additional details and structural calculations and backcheck comments responses.

Detail of Additional DSA Reviews of the Security Fencing and ADA Ramp Project Timeline & Activities

This list of activities is a summary of major activities, but does not include all activities.  As requested, it is being provided to illustrate the increased level of effort due DSA requests and timeliness of activities during the period.  Although, there was not a lot construction work on the school sites, there was significant effort and activities behind the scenes with DSA.  Although DSA agreed to fast track their review and perform over the counter, which is typically what is expected for a fencing project and exterior ramps, they did not perform the review over the counter.  The team was able to shorten DSA bin time, but DSA refused to expedite their review and correlate their review time to the appropriate level of review and oversight for the limited nature and life safety risk actually posed by these improvements.

10/5/2015 - District and Program Manager met with DSA to discuss expediting the review process of 5 remaining fence projects - DSA was to review request and discuss with DSA management to approve expedited review

10/28/2015 -DSA approved expedited review period for fencing project

10/29/15 – Architect submitted revised preliminary structural security fence drawings to DSA for review

11/3/15 – DSA requested additional cut sheets and structural detail from fencing manufacturer

11/6/2015 – Architect met with DSA structural engineer to review requirements for ADA ramp; DSA gave a list of calculations to provide

Meeting with Structural Engineer to discuss SE DSA’s request and to strategize on how to expedite the DSA structural review process

District and Program Manager conducted bid walks with GC’s for the 5 fencing projects

11/10/2015 -Structural Engineer assigned a designated engineer to begin performing the additional structural calculations requested by DSA

11/21/15 – DSA requested a letter from the District asking for signage for accessibility at Washington, Harris provide letter for DSA review

11/26/2015 – 11/27/2015 Thanksgiving

12/3/2015 – District and Program Manager opened bids from fencing contractors

12/7/2015 – Filled out DSA form 153 for inspection cards also filled out DSA form 102 & submitted

12/8/2015 – SLUSD Board approved fencing contractor recommendation

12/9/2015 – Issued Notice of Award to fencing contractors

12/11/2015 – Architect submitted DSA forms 153, 102 to DSA for review

12/14/2015 – Submitted DSA form 5 PI for review and approval

12/18/2015 – DSA sent the approval letters for remaining 5 projects from DSA

District and Program Manager -Received Job cards from DSA

12/22/2015 – Contractors given NTP for demo at respective schools

12/25/2015 – Christmas Day

12/28/2015 – DSA form 103s uploaded to Box (revealed many new inspections not required in previous fence projects)

1/1/2015 – New Year Day

1/6/2016 – Received submittal approval from SE (SE office closed for 2weeks during holiday break)

1/13/2015 – DSA approval of special inspectors per DSA 103 (Geotech, Special steel inspector, concrete inspector)

1/15/2015 – Special inspectors begin work on 103 inspections.

Contract Summary

The San Leandro Education Foundation (SLED) has a focus area on volunteerism and wants to work with the San Leandro Unified School District (SLUSD) to assist in the recruitment, management and acknowledgement of volunteers in our schools. The purpose of this memorandum of understanding (MOU) is to define the roles and relationship between SLED and the SLUSD to implement a community based volunteer program for schools.

Approve the memorandum of understanding with SLED. 

There is no fiscal impact. 

Provide 3 weekly after school enrichment programs at Monroe Elementary School:

January 13 - March 9, 2016

Jan uary 13 - May 27, 2016

April 13 - May 25, 2016

Estimated cost is $18-$20 per student per class session not to exceed $8,520 of supplemental and concentration grant monies

This addendum to the Memorandum of Understanding between San Leandro Unified School District  and East Bay Agency for Children (EBAC) is for the purpose of continuing support services for 1 SLUSD student through March 31, 2016.  

Staff recommends the approval Memorandum of Understanding addendum.

Special education funds

New non-public school placement and agency contracts for the school year 2015-2016.    

Staff recommends the approval of non-public school/agency contracts for the 2015-2016 school year. 

$ 25,934.15 - Special Education funds 

Memorandum of Understanding (MOU) Between San Leandro Unified School District (SLUSD) and Asian Community Health Services (ACMHS). This MOU is entered into by and between SLUSD and ACMHS for the purpose of providing Substance Abuse and Prevention Treatment Services for SLUSD students during the 2015-2016 school year. MOU is effective as of December 7, 2015. Services will be provided at San Leandro High School and the Fred T. Korematsu 9th Grade Campus.

Staff recommends approval of the contract for services.

SLUSD will have no financial obligation for the services provided by ACMHS.

Staff recommends that the Board approve  the Educator Effectiveness Block Grant Three-Year Plan. 

This partnership is with San Leandro Unified School District and Magnitude.io for an after school STEM program at San Leandro High School. The Magnitude program is a modular, multi-disciplinary framework that is guided by the Next Generation Science Standards 3-dimensions architecture. This includes Science and Engineering Practices (SEPs), Disciplinary Core Ideas (DCIs), and Crosscutting Concepts (CCCs) for grades 7 and 8 in this first year cohort, and engagement and support for grades 9-12 under the same NGSS framework.

The Magnitude.io framework is based upon the following science and engineering practices:

• Asking questions and defining problems
• Planning and carrying out investigations
• Analyzing and interpreting data
• Developing and using models
• Constructing explanations and designing solutions
• Engaging in argument from evidence
• Using mathematics and computational thinking
• Obtaining, evaluating, and communicating information

San Leandro High School Students will participate in the program after school beginning February 25, 2016 through May 31, 2016. The project will culminate with the launch of a high-altitude balloon on May 25, 2016 at San Leandro High School.

Staff recommends approval of contract of services with Magnitude.io and San Leandro Unified School District. 

$7,425 Supplemental and Concentrations Grant Monies; LCAP Item 1.27

This contract of services is to support the after school programming at John Muir and Bancroft Middle School for students who are GATE identified.  The Magnitude program is a modular, multi-disciplinary framework that is guided by the Next Generation Science Standards 3-dimensions architecture. This includes Science and Engineering Practices (SEPs), Disciplinary Core Ideas (DCIs), and Crosscutting Concepts (CCCs) for grades 7 and 8 in this first year cohort, and engagement and support for grades 9-12 under the same NGSS framework

Up to 32 students will participate in the program this spring after school through the John Muir Middle School GATE initiative on campus Tuesday afternoons beginning in February 23, 2016 through May 26, 2016. The project will culminate with the launch of a high-altitude balloon on May 25, 2016.

Up to 32 students will participate in the program this spring after school through the Bancroft Middle School GATE initiative at the Barbara Lee Center Thursday afternoons beginning in February 25, 2016 through May 31, 2016. The project will culminate with the launch of a high-altitude balloon on May 25, 2016.

Staff recommends the approval of contract of services with Magnitude.io

This contract of services is to support the afterschool enrichment program for GATE identified students at John Muir and Bancroft Middle School.  The Magnitude.io program is a modular, multi-disciplinary framework that is guided by the Next Generation Science Standards 3-dimensions architecture. This includes Science and Engineering Practices (SEPs), Disciplinary Core Ideas (DCIs), and Crosscutting Concepts (CCCs) for grades 7 and 8 in this first year cohort, and engagement and support for grades 9-12 under the same NGSS framework

Up to 64 middle school GATE identified students for our two campuses will participate in the program this spring after school. The program will culminate with the launch of a high-altitude balloon on May 25, 2016.

$9,850 Supplemental and Concentration Grant Monies; LCAP items 1.12 and 1.27

The Department of Teaching, Learning, and Educational Equity is working with secondary school teachers and administrators to realign our current courses. We developed new courses to reflect shifts towards Common Core State Standards, Next Generation Science Standards, 21st Century Learning Skills, and A-G eligibility requirements. These new courses and course revisions reflect the on-going course alignment work the district is conducting. 

Staff recommends the approval of new courses AP European History and AP Economics and course revision Fitness Course 1.

Pending 

Partnership for Children and Youth's Expanded Learning 360/365 program is a professional learning community with other school districts to gather information and share practices that strengthen the coordination of socio-emotional learning across after school, summer and the school day. ­ The learning community offers direct planning support from to the district and its partners to build coherent policies and practices around socio-emotional learning within the district, at school sites, and across after school, summer and the school day. SLUSD is participating as a district member of the professional learning community to learn how to improve the district's extended learning spaces.
 

District will receive a $20,000 stipend for participating in the program and for implementation of the 2016 action plan upon completion.

Enrollment update 2/1/2016