As a partner in education, Regional Occupational Program (ROP) offers rigorous and relevant career technical education to students in the San Leandro Unified School District.  In the 2014-2015 school year San Leandro Unified School District students were enrolled in ROP programs—both on the high school campuses as well as at the ROP Center.  The ROP’s focus of college and career has given many San Leandro Unified School District students their start each year in exciting and rewarding careers through secondary Career-Technical Education (CTE) courses.  Linda Granger, Superintendent of the Eden Area ROP, will review the 2014-2015 data with the board.

To assist the Board of Education in assessing the viability of a facilities bond in the November 2016 election, a community survey was conducted. The survey results are now available and will be shared in this presentation. 

Presentation of Community Survey Results relating to a possible future bond

Should the board approve a bond ballot measure and it passes, the district would receive over $100,000,000 dollars in facility upgrade funds.

Approve board meeting minutes for February 9, 2016 Board meeting

Approve board meeting minutes for February 22, 2016 Special Board meeting

Approve board meeting minutes for February 22, 2016 Special Board meeting

Approve board meeting minutes for March 8, 2016 Board meeting

Approve board meeting minutes for March 8, 2016 Board meeting

Approve board meeting minutes for April 12, 2016 Board meeting

Approve board meeting minutes for March 8, 2016 Board meeting

All work required of the contractor, Vintage Contractors for the Bancroft Security Fencing Project has been performed and is now complete.  Retention payments are scheduled to be released based on the time frames in the Public Contract Code.

The project was completed on April 29, 2016.  The project team included Harris & Associates (Project Management) and the Director of Facilities & Operations (Construction Management).

Notice of Completion is subject to approval by the Board of Trustees per Contract Specifications.

Facilities and Technology Committee: None

Approve the Notice of Completion (NOC) for the Bancroft Security Fencing Project #15-18.

Not applicable

Approve discard of old math textbooks to accommodate new math books recently approved at the April 12 Board Meeting.  Textbooks are being discarded at the elementary, middle and high school sites.

These VHS videos and books have been weeded for one and often more of the standard reasons below:

• Out-of-date format (VHS tapes, rarely used; library has completed replacing relevant titles in DVD format)
• Poor physical appearance
• Old copyright date
• Inaccurate information
• Damage
• Unappealing appearance, worn (recently replaced with new, appealing copies)
• No longer relevant
• Few/no check-outs

Approve discard of textbooks and/or obsolete software from San Leandro High School

The current JPA Agreement expires in June of 2017.  The proposed JPA has been reviewed by all four school districts’ superintendents, the Director of the ROP and an attorney. This document is being presented to all four school districts for approval. Upon approval it will be presented to the Governing Council of the ROP which includes one representative from each of the four school districts. 

If approved, the Joint Powers Agreement shall remain in force and continue for a four-year term ending June 2021.   

The MOU will enable SLED (San Leandro Education Foundation) to occupy and utilize space and storage at our Juniper Annex site for five years, effective July 1, 2016 and ending June 30, 2021.

Approve the Memorandum of Understanding between the San Leandro Education Foundation (SLED) and the San Leandro Unified School District (SLUSD).

San Leandro Education Foundation will not incur rental fees for use of space and storage at the Juniper Annex as indicated in the Memorandum of Understanding.

Approval of this contract for $13,000 will aid the district in potentially obtaining reimbursement for mandated costs outside of the block grant such as pertussis reporting and California Assessment of Student Performance and Progress.  Estimates are that these two programs could result in $500,000 to $1,000,000 in revenue to the district. Claims must be filed, and receiving the funds may take awhile after claims have been processed.

The contract has a 30 day termination provision.

If successfully implemented, the contract will produce up $500,000 to $1,000,000 in additional future revenue.  Contract cost is $13,000.

Measure M, the $50.1 million school facilities bond approved by San Leandro voters in November of 2010 is providing new construction and modernization projects at all athletic facilities and exteriors throughout the San Leandro Unified School District.  The original project list has been funded, as well as several additional projects made possible through savings. One of the Measure M Savings projects is the Exterior Painting Project at Bancroft MS, first recommended to the Board of Education on April 21, 2015 with a $500,000 budget.  Subsequently on June 23, the Board made a decision to affect curb appeal at more sites and altered the project to include allocation of the $500,000 budget to 6 additional sites including Bancroft MS.

On December 8, 2015, the Board approved ratification of Contract #15-18 for $163,700 with Vintage Contractors for the Security Fencing Project at Bancroft MS.

On April 12, 2016 the Board approved Change Order #1 in the amount of $42,118.21 increasing the Contract #15-18 amount to $205,818.21.

Staff recommends ratification of Change Order #2 with Vintage Contractors for additional scope to correct the curb elevation to eliminate potential fall hazard requested by DSA in the amount of $5,653.00, for a final Contract #15-18 amount of $211,472.63 funded through Measure M Savings. 

Facilities & Technology Committee: None

Ratify Change Order #2 in the amount of $5,653.00 with Vintage Contractors for the Security Fencing Project at Bancroft MS.

$5,653.00 - The costs of the approved Measure M projects are funded from the November 2010 Measure M Bond and Bond Savings.

As part of the Measure M implementation processes, the District conducted a SOQ/RFQ/RFP qualification based selection process for Program Management (PM) firms. Harris & Associates received the highest overall ranking and was selected to manage the Measure M program.

The Board of Education previously approved Harris & Associates (H&A), through a Request for Qualifications (RFQ) process, to provide Program, Project and Construction Management on selected projects as identified through the local Measure M Bond. The original Agreement for Program Management Services was entered into on February 1, 2011, between Harris & Associates and San Leandro Unified School District to provide Measure M Program Management Services for the Measure M Bond Program, in the amount of $2,060,000, with a program completion date of December 31, 2014. 

Amendment (No.1) that extended the contract completion date from 12/31/14 to 09/30/15.  

Amendment (No.2) that extended the contract completion date from 09/30/15 to 12/31/15.  

Amendment (No.3) that extended the contract completion date from 12/31/15 to 03/31/16.

Amendment (No.4) that extended the contract completion date from 03/31/16 to 04/3016.

Due to turn over in the business office and training required, the District requires Harris’ support on bond financials in District’s bond expenditure tracking software  Accountability and reconciling against the general ledger transactions in ACOE’s system  Escape. 

Amendment Summary

This Amendment No.5 will extend the contract completion date 6/30/16 and have Harris & Associates continue to provide required Program, Project and Construction Management consulting Services and for the following Measure M Bond Program, as denoted below.

Measure M Bond 

• Support fiscal year 2015/2016 bond program-wide financials thru 6/30/16
• Review and advise District on non-School Facility Program funding applications
• Extend construction management services on fencing projects; Muir AC closeout

 Specifically, as requested, the primary tasks that Harris proposes to assist the District on are: 

• Provide program and project commitment and expenditure information from the AccountAbility cost tracking system to District, so the District’s Business Office can make the corresponding budget transfers and journal entries in the general ledger Escape system, to reconcile the systems. 

• Provide support by reviewing information provided by District on non-School Facilities Program (SFP) funding applications and grants that were independently prepared and submitted by District, such as QZAB, California Solar Initiative (CSI) Prop 39 and HRSA.  Note: SFP funding applications that were submitted by School Facilities Consultants (SFC) and final expenditure reporting reviewed/prepared by Harris have been by accepted by OPSC and have cleared all audits. 

• Provide extended construction management support on the remaining security fencing projects, closeout of the Muir MS AC project and the suspension actions for the McKinley ES HVAC project.

Contract Summary

Facility & Technology Committee on May 5, 2016

Approve Amendment No. 5, in the amount of $112,273 to the Agreement for Program Management Services for Measure ‘M’ Bond with Harris & Associates.

The $112,273 cost of this Amendment is funded by Fund 40 Developer Fees, and if available Measure M 2010 General Obligation Bonds.

The employment agreement for Kevin Collins to be hired as the assistant superintendent of business & operations is attached to this agenda item. 

Since the 2010-11 school year the SLUSD District Office has implemented a four consecutive day workweek schedule during the summer recess period when most of our schools are closed. This year staff is recommending that the school board approve a resolution authorizing a four consecutive day workweek schedule for the period of June 17, 2016, through August 5, 2016. The following benefits are associated with this schedule:  1) It will reduce cost to the District in that utilities will only be used four days of the week instead of five days of the week; 2) It will provide an additional opportunity for employees to use accrued vacation time during a day when the district office is closed; and 3)  It will provide a savings to our employees in that they will only have to provide transportation to work on a four day per week basis instead of five days per week. CSEA has signed a memorandum of understanding supporting the four consecutive workweek schedule described above. 

Approve resolution #16-21. 

Schools that use technology, such as Google Apps for Education, need a way to better ensure that students are safe using these educational tools.  Gaggle uses technology to flag student email and Google Docs for inappropriate content.  Content that is flagged is reviewed by an actual person.  If it is deemed inappropriate, students will receive a warning email.  If they receive more than one, these emails will be blocked.  If an email or Google Docs involves threats or cyber bulling, District level administrators will be contacted on their cell phones.  If no administrator is able to be contacted, the police will be contacted.   

Staff recommends the approval of the annual contract between Gaggle and SLUSD for 2016-17 school year.

$30,000 from Supplemental and Concentration Grants

Discovery Education Streaming Plus is a comprehensive digital service that motivates students to learn and helps teachers in every content area transform their instruction by integrating the digital media content into their lesson delivery model.

This is the annual renewal of our contract for the 2016-17 academic year. This contract is referred to in the SLUSD Local Control Accountability Plan action/service item 1.9.

Staff recommends the renewal of the contract between the San Leandro Unified School District and Discovery Education, Inc. for the 2016-17 school year. 

Blackboard (formerly Schoolwires) is a leading website hosting and design company that is geared towards educational institutions.  Their primary focus is to provide schools and school districts with tools to enable those without website authoring experience to create and maintain web pages that would foster accurate communication and positive interaction with our stakeholders.

   
This is the annual renewal of our contract for 2016-17. 

Staff recommends the renewal of the contract between SLUSD and Blackboard to continue providing the District and our schools with the means to maintain and update our websites. 

$34,552.50 from General Fund

Non-Public school contract agreements for the school year 2015/2016.

Approve non-public school contracts for the 2015/2016 school year.

$ 3,465.00 - Special Education funds

Approve Contracted Services Agreement between San Leandro Unified School District and Mad Science of the Bay Area.

$10,900 Supplemental and Concentration Funds

Approve Contracted Services Agreement between San Leandro Unified School District and Alameda Bricks 4 Kidz.

$6,816 Supplemental and Concentration Funds