An annual requisition for Dunbar Armored, INC is generated by Food and Nutrition Services Department. 

The Food and Nutrition Services Department has floor safes in the kitchens at each school site. Deposits from the parents are collected and recorded in the Point of Service computers.  The money is then counted, recorded and placed in the safe at the end of the day. Nutrition Services Department contracts with Dunbar Armored Trucks to come to the sites weekly to pick up the money bags and take them to the bank.  When the bags are picked up by Dunbar staff, our Nutrition Services Assistants sign a log sheet confirming number of bags pick up and amount of money listed in each bag.

Our objective is to ensure the safe transfer of cash and checks from our school sites to the bank.

Recommend to approve the contract with Dunbar Armored, Inc. to transfer monies from the cafeteria sites to the bank.

The estimated total cost is not to exceed $17,000 for FY2016-17 and will be paid from Food and Nutrition Services Fund.

Heartland School Solutions owns the NutriKIDS software.

The Food & Nutrition Services Department is currently using NutriKIDS software for our Point of Service (POS), Meal Accountability and Free and Reduced Application Processing. 

Listed below are the annual licenses and maintenance services for the 2016-17 School Year NutriKids Software

Menu Planning

Production Records

POS Manager

Free and Reduced Recording 

The services include extended warranty renewal and maintenance of existing equipment and upgrades/purchase of new point of service computers.

Recommend to approve the agreement between Heartland School Solutions and San Leandro Unified School District

Annual support not to exceed $20,000 as listed below: 

Extended Warranty Renewal and Maintenance of existing equipment and upgrades/purchases of new point of service computer - $15,000

 Annual Licenses and maintenance services for NutriKids Software support is $4,720.50

This contract is made by and between STLR Corp, dba RYLAND SCHOOL BUSINESS CONSULTING (Contractor) and the SAN LEANDRO UNIFIED SCHOOL DISTRICT. Contractor will provide financial and business office services (described more specifically below) as needed and directed by District staff. In consideration of the services  provided, the SAN LEANDRO UNIFIED SCHOOL DISTRICT will pay to Contractor hourly fees of $145 for professional services and for travel time. All charges, including expenses, will be approved by the Superintendent of the SAN LEANDRO UNIFIED SCHOOL DISTRICT. Expenses are defined as actual, out-of-pocket expenses, such as lodging, meals, telephone charges, express or overnight mail charges, etc. The District will be billed on a monthly basis for fees  and expenses . The term of this contract is twelve months.

Prior to 2009-2010, the City of San Leandro has funded the Crossing Guard Program to ensure that students can safely cross our busy streets as they come to and from school each day. Started in 2009-2010 school year, the District and the City of San Leandro reached agreement to share the cost (50/50) of the crossing guard program. Since then, each party has been committed to sharing the cost.

The schools covered by this contract are:

- Garfield Elementary School
- Jefferson Elementary School
- Madison Elementary School
- McKinley Elementary School
- Monroe Elementary School
- Roosevelt Elementary School
- Washington Elementary School
- Wilson Elementary School 

The district maintains agreements with universities for student teaching and teacher intern support. This is a renewal of an existing agreement with San Francisco State University. 

The district maintains agreements with universities for student teaching and teacher intern support. This is a renewal of an existing agreement with Holy Names University. 

Each year districts wishing to receive specific federal/state categorical program funds must submit the annual Consolidated Application (ConApp) for Funding. Attached is the 2016-2017 application. The District will continue to participate in the following programs: Title I, Title II, and Title III. The following schools are identified as Title I: Garfield, Jefferson, McKinley, Monroe, Washington, Wilson, Bancroft, and Muir. The ConApp collects information related to the various programs and affirms agreement with all legal assurances as required by state and federal statutes. The ConApp is now completed electronically on the Consolidated Application and Reporting System.

Staff recommends that the Board of Education approve the Consolidated Application for Funding for 2016 2017. 

No fiscal impact. 

McKinley requests to contract with San Leandro Boys and Girls Club to provide structured activities promoting good sportsmanship and good citizenship.  Also, teaching games to classes between 9:45 a.m.- 2:20 p.m. and 1:50 p.m. on early release days, developing the leadership of a group of 4/5 students and then leading sports during recesses for a select group of 20-25 students each day that school is in session beginning August 17, 2016 through June 8, 2017.

$13,851 - McKinley Title I funds

To provide transportation services for special education students to and from school and/or other transportation services as requested by the District.

Recommend to approve the agreements with American Logistics Company, LCC and First Student, Inc. for the 2016-17 school year

$1.5 million for the 2016-17 school year

The voters of California approved Proposition 30 on November 6, 2012 and pursuant to Article XIII, Section 36 of the California Constitution, effective November 7, 2012, it is required to create in the State General Fund, an Education Protection Account (EPA) to receive and disburse the revenues derived from the incremental increases in taxes imposed by Article XIII, Section 36(f); 

School districts are required to determine how to use funds received from the EPA, provided that the governing board makes the spending determinations in an open session of a public meeting.   

The language in the constitutional amendment requires that funds shall not be used for the salaries and benefits of administrators or any other administrative costs. 

Each school district shall, annually, publish on its Internet website an accounting of district's EPA funding and how these funds will be spent. 

Attached are the Resolution regarding the Fiscal Year 2016-17 EPA for SLUSD and Exhibit A showing how these funds will be spent.

N/A

Every district is required to have an Illness and Injury Prevention Program that is designed to ensure that the district is maintaining a safe and healthful work environment for all employees. The district's plan was previously revised in 2010. It has been updated to include current safety and injury prevention information. Employees will receive training on the revised plan. 

Approve the revised Illness and Injury Prevention Program.

None

When a job classification study was completed and approved by the Board of Education in 2015, several clerical job classifications were combined for CSEA positions. One of those positions is the current office assistant position. Elementary schools are allocated office assistant hours to help with general clerical and customer services tasks. The district and CSEA met to review the allocation of these hours at our elementary schools given that the combined office assistant position is relatively new and that these allocations have not been reviewed for many years. 

When reviewing these allocations, factors such as elementary school enrollment, student demographics, and staffing levels were considered. Based on this review, the district and CSEA determined that some sites were understaffed, some were staffed appropriately, and some were overstaffed relative to each other. It was also determined that the annual work year calendars needed to be realigned to be consistent across our elementary sites. Accordingly, the district and CSEA are recommending the following staffing levels for office assistant support at our elementary schools (in hours per day):

Garfield: 6 hours

Jefferson: 9 hours

Madison: 6 hours

McKinley: 7 hours

Monroe: 6 hours

Roosevelt: 6 hours

Washington: 6 hours

Wilson: 9.5 hours

It is also recommended that these positions move to the 190 day work year calendar. When implementing these changes, no current employees will be negatively impacted in terms of hours or work year calendar, and any potentially negative changes to employees (such as the shifting of work year calendars) will be "grandfathered" in once positions become vacant. 

Approve the redistribution of elementary school office assistant hours. 

None. The redistribution of hours will be cost neutral. 

Non-Public School Contract Agreements for the 2015/2016 Extended School Year.

 ____________________________________________________________________

Non-Public School Contracts Agreements for the 2016/2017 School Year.

Recommend to approve Non-Public School Contract for 2015/2016 Extended School Year and the Non-Public School/Agencies for the 2016/2017 School Year

$220,928.00 - Special Education funds

The Teaching, Learning and Educational Equity Department will contract with UC Berkeley History-Social Science Project to provide professional development on the new California History Framework for secondary teachers. The new California History-Social Science Framework was approved by California Department of Education July, 2016.  The goals of this professional development is to increase knowledge among all San Leandro Unified History-Social Science teachers of the literacy and inquiry skills called for in the new framework.  

Staff recommends approval of the professional development contract with University Berkeley History- Social Science Project. 

$11,550 One time discretionary funds

The Teaching, Learning and Educational Equity Department will contract with Great Minds to provide professional development on Eureka Math curriculum to secondary teachers.  This professional development contract is on Focus on Fluency.  Fluency practice is an energetic, substantial, and sustained component of the Eureka Math curriculum. It is carefully designed to help students develop the speed and accuracy that allow them to solve complex problems efficiently. The session includes interactive demonstration, analysis of teaching sequences, deliberate practice (i.e., practice using feedback), analysis of classroom footage, and the customization and crafting of fluency sequences to meet student needs. Furthermore, the session provides participants a window into the coherence of the Eureka Math curriculum by illustrating the progression of fluency work across a grade span.

Staff recommends approval of professional development contract with Great Minds. 

$5,200 One time discretionary funds

Annual Reporting from Health Services for the 2015/2016 School Year.

The regulations of the Williams lawsuit settlement require school districts to complete “Quarterly Complaint” reports that document the number of complaints for textbooks and instructional materials, teacher vacancies and misassignments, and facilities conditions. Additionally, effective January 2008, as a result of settlement with the California State Department of Education, districts are required to implement the Valenzuela Settlement Legislation (Assembly Bill 347). Notification regarding the complaint process is integrated into the Williams Complaint form which is posted in every secondary classroom as required. For the period of April - June 2016 the District did not have any complaints.