CDE monitoring is accomplished in part through the Federal Program Monitoring (FPM) process which is comprised of onsite review and/or an online review. Several factors, including compliance history, academic achievement, program size, and fiscal analysis are considered in identifying LEAs for reviews. Based on these factors, LEAs may be selected for an onsite or online monitoring every two years. A FPM onsite visit consists of data and document review, stakeholders’ interviews, and classroom observations of categorical programs administered by LEAs.  A FPM online review consists of only data and document review of the categorical programs. The FPM process ensures that LEAs meet fiscal and program requirements of federal categorical programs and mandated areas of state responsibility.

SLUSD had an online review Aug. 20-Sept. 20 and onsite review Sept. 20-22 in the following areas: Adult Education, Compensatory Education (Title I), English Learner, Career Technical Education, and Fiscal Monitoring. This presentation will provide the Board of Education with the findings identified by CDE in their review.

comprised of onsite review and/or an online review. Several factors, including compliance history, academic achievement, program size, and fiscal analysis are considered in identifying LEAs for reviews. Based on these factors, LEAs may be selected for an onsite or online monitoring every two years. A FPM onsite visit consists of data and document review, stakeholders’ interviews, and classroom observations of categorical programs administered by LEAs.  A FPM online review consists of only data and document review of the categorical programs. The FPM process ensures that LEAs meet fiscal and program requirements of federal categorical programs and mandated areas of state responsibility.

SLUSD had an online review Aug. 20-Sept. 20 and onsite review Sept. 20-22 in the following areas: Adult Education, Compensatory Education (Title I), English Learner, Career Technical Education, and Fiscal Monitoring. This presentation will provide the Board of Education with the findings identified by CDE in their review.

none

Approve board meeting minutes for August 23, 2016 Board meeting.

Review minutes from the September 13, 2016 Board Meeting.

Approve minutes from the September 13, 2016 Board Meeting.

Review all gifts and donations received since the last Board meeting.

When district-owned books, equipment and supplies become unusable, obsolete, or no longer needed, the Superintendent or designee shall identify these items to the Governing Board, together with their estimated value and a recommendation that they be sold or disposed of by one of the methods prescribe in law and administrative regulations.  With Board approval, the Superintendent or designee shall arrange for the sale or disposal of these items.  Please see attached. 

Board Policy 3270(a); Administrative  Regulations 3270 (a).

Textbooks and obsolete books are no longer being circulated at John Muir Middle School.

Approve consent to remove old and obsolete textbooks from John Muir Middle School.

Each school year, the district is required to designate staff who will serve as CIF league representatives for the district. The 2016-17 designation form is attached to this agenda item. 

Approve contract renewal with Hobsons Inc. for the Naviance College and Career Readiness Platform for the 2016-17 school year.

$22,028.93 Supplemental and Concentration grant monies

Memorandum of Understanding (MOU) between San Leandro Unified School District (SLUSD) and and New Bridge Foundation-ASPIRE for the purpose of providing treatment services for SLUSD students during the 2016-2017 school year. MOU is effective as of September 1, 2016.

Staff Recommends Approval of the Memorandum of Understanding (MOU) between San Leandro Unified School District (SLUSD) and and New Bridge Foundation-ASPIRE for the purpose of providing treatment services for SLUSD students during the 2016-2017 school year. MOU is effective as of September 1, 2016.

SLUSD will have no financial obligation for the services provided by New Bridge Foundation-ASPIRE.

Memorandum of Understanding Between San Leandro Unified School District and Project Eden for the purpose of providing Alcohol, Tobacco, and Other Drug (ALOD) services for SLUSD students during the 2016-2017 school Year. MOU is effective as of September 1, 2016.

Staff recommends approval of the Memorandum of Understanding Between San Leandro Unified School District and Project Eden from the General fund.

SLUSD will have no financial obligation for the services provided by Project Eden.

Memorandum of Understanding (MOU) Between San Leandro Unified School District (SLUSD) and Davis Street community Center Incorporated (DSCCI) for the purpose of providing mental health services for SLUSD students during the 2016-2017 school year.

SLUSD will pay Davis Street Community Center Incorporated $4,000 per intern for a total of $28,000 from the general fund. The remainder of the costs will be covered by Davis Street Primary Care Clinic.

This Memorandum of Understanding (MOU) is entered in to by and between San Leandro Unified School District (SLUSD) And Family Service Counseling And Community Resource Center (FSCC) for the purpose of providing mental health services for SLUSD students during the 2016-2017 school year. MOU is effective as of September 30, 2016.

Staff recommends approval of this Memorandum of Understanding (MOU) between San Leandro Unified School District (SLUSD) And Family Service Counseling And Community Resource Center (FSCC) for the purpose of providing mental health services for SLUSD students during the 2016-2017 school year. MOU is effective as of September 30, 2016.

SLUSD will reimburse FSCC $2000 for the 1 day/Week services at Roosevelt Elementary, to be paid in two installments: $1000 by December 30th 2016 and $1000. by June 30th 2017. SLUSD does not provide reimbursement for the 1.5 days of services at McKinley Elementary.

2016/2017 Non-Public/Agency Contract Agreements

Approve Non-Public/Agency Contract Agreements.

$707,501.28 - Special Education funds

Approve the Subscription Renewal Agreement between San Leandro Unified School District and Certica Solutions for CALPADS Certification Support from November 2016 through November 2017 School Year.

$8,988.00 from General Fund.

All work required of the contractor, Crusader Fence Co. for the Garfield Elementary Security Fencing Project has been performed and is now complete.  Retention payments are scheduled to be released based on the time frames in the Public Contract Code.

The project was completed on July 11, 2016.  The project team included Harris & Associates (Project Management) and the Director of Facilities & Operations (Construction Management).

Notice of Completion is subject to approval by the Board of Trustees per Contract Specifications.

Facilities and Technology Committee: None

Approve the Notice of Completion (NOC) for the Garfield Elementary Security Fencing Project #15-19.

Not applicable

All work required of the contractor, Crusader Fence Co. for the Roosevelt Elementary Security Fencing Project has been performed and is now complete.  Retention payments are scheduled to be released based on the time frames in the Public Contract Code.

The project was completed on July 11, 2016.  The project team included Harris & Associates (Project Management) and the Director of Facilities & Operations (Construction Management).

Notice of Completion is subject to approval by the Board of Trustees per Contract Specifications.

Facilities and Technology Committee: None

Approve the Notice of Completion (NOC) for the Roosevelt Elementary Security Fencing Project #15-20.

Not applicable

All work required of the contractor, Golden Bay Fence Co. for the Wilson Elementary Security Fencing Project has been performed and is now complete.  Retention payments are scheduled to be released based on the time frames in the Public Contract Code.

The project was completed on July 22, 2016.  The project team included Harris & Associates (Project Management) and the Director of Facilities & Operations (Construction Management).

Notice of Completion is subject to approval by the Board of Trustees per Contract Specifications.

Facilities and Technology Committee: None

Approve the Notice of Completion (NOC) for the Wilson Elementary Security Fencing Project #15-21.

Not applicable

All work required of the contractor, Golden Bay Fence Co. for the Washington Elementary Security Fencing Project has been performed and is now complete.  Retention payments are scheduled to be released based on the time frames in the Public Contract Code.

The project was completed on July 22, 2016.  The project team included Harris & Associates (Project Management) and the Director of Facilities & Operations (Construction Management).

Notice of Completion is subject to approval by the Board of Trustees per Contract Specifications.

Facilities and Technology Committee: None

Approve the Notice of Completion (NOC) for the Washington Elementary Security Fencing Project #15-22.

Not applicable

A service provided by the California School Boards Association (CSBA) is to provide school districts with recommended updates to school board policies. When the district receives these recommendations, they are reviewed by staff, sent to the San Leandro Unified School District (SLUSD) Policy Committee for review, and then sent to the Board of Education at a regular meeting for approval. SLUSD is committed to ensuring that all board policies remain current and updated.

The following policies have been revised, vetted by staff, reviewed by the SLUSD Policy Committee, and are being submitted for board approval:

BP 0450  Comprehensive Safety Plan

AR 0450   Comprehensive Safety Plan

BP 0520.2 Title I Program Improvement Schools

AR 0520.2 Title I Program Improvement Schools

BP 0520.3 Title I Program Improvement Schools

BP 1312.3 Uniform Complaint Procedures

AR 1312.3 Uniform Complaint Procedures

BP 2121 Superintendent's Contract

BP 3230 Federal Grant Funds

AR 3230 Federal Grant Funds

BP 3270  Sales and Disposal of Books, Equipment and Supplies

AR 3270 Sales and Disposal of Books, Equipment and Supplies

AR 3440 Inventories

AR 3460 Financial Reports and Accountability

AR 3512 Equipment

BP 3513.3 Tobacco-Free Schools

AR 3513.3 Tobacco-Free Schools

AR 3516.6 Earthquake Emergency Procedure System

BP 3553 Free and Reduced Price Meals

AR 3553 Free and Reduced Price Meals

BP 3555 Nutrition Program Compliance

BP 4112.2 Certification

E 4112.9, 4212.9, 4312.9 Employee Notifications

BP 4113 Assignment

AR 4115 Evaluation/Supervision

AR 4222 Teacher Aides/Paraprofessionals

BP 5116.1 Intradistrict Open Enrollment

AR 5116.1 Intradistrict Open Enrollment

BP 5121 Grades/Evaluations of Student Achievement

AR 5121 Grades/Evaluations of Student Achievement

BP 5131.62 Tobacco

BP 5145.3 Nondiscrimination/Harassment

AR 5145.3 Nondiscrimination/Harassment

BP 5145.7 Sexual Harassment

AR 5145.7 Sexual Harassment

BP 6120 Response to Instruction and Intervention

AR 6158 Independent Study

AR 6164.41 Children with Disabilities Enrolled by Their Parents in Private School

BP 6179 Supplemental Instruction

BB 9321 Closed Session Purposes and Agendas

The following policies have been recommended for deletion by CSBA.  Our staff has reviewed the polciies and are in agreement: No attachments were included for these policies, only recommendations.

E(1) 0520.2  Title I Program Improvement Schools

E(2) 0520.2 Title I Program Improvement Schools

AR 0520.3  Title I Program Improvement Schools

E 4222 Teacher Aides/Paraprofessionals

Approve revisions to board policies.

Adopt Resolution 16-44 National Bullying Prevention Month.

The goal of Youth Justice Awareness Month is to bring attention to a movement that prevents youth from entering the adult criminal justice system. Nearly 200,000 youths a year are tried, convicted, and incarcerated as adults in our country annually. YJAM works to unite people to take a stand together and become the voices for the silenced, incarcerated youths of their communities.  San Leandro Unified School District is joining Alameda County Office of Education in support of this resolution.

Adopt Resolution No. 16-45 National Youth Justice Awareness Month

Domestic Violence Awareness Month is an opportunity for us all to take a stand against domestic violence.  San Leandro Unified School district joins Alameda County Office of Education in promoting awareness of domestic violence across the country.

Adopt Resolution 16-46 Domestic Violence Prevention Month.

Breast Cancer Awareness Month increases awareness of the disease educates women about the importance of early detection.

Adopt Resolution 16-47 Breast Cancer Awareness Month.

Refunding would allow the district to take advantage of historic low interest rates and save tax payers within the district an estimated $2 Million over the life of the series.  

All transaction costs associated with bond refunding would be paid by proceeds from the refunding.  The refunding would have no impact (positive or negative) on the district's finances.  The refunding woudl have a positive impact on property tax payers in the District because capturing lower interest rates reduces teh repayment obligation on the District's refunded bonds. 

The District has previously issued voter-approved general obligation bonds which are secured by ad valorem property taxes in order to finance capital improvements to its school facilities. Bonds issued include the District’s Election of 2006, Series A Bonds and its 2007 Refunding Bonds, which were both issued on March 7, 2007 (together, the “2007 Bonds”). The District has been advised that due to favorable interest rates which currently are available in the municipal bond market, the District can realize interest rate savings by refinancing the 2007 Bonds with the proceeds of 2016 Refunding GO Bonds. Savings will be passed on to property tax payers by way of lower tax rates. The proceeds of the Refunding Bonds, net of issuance costs, will be deposited into an escrow fund and used to pay off the 2007 Bonds on the next available redemption date. The Resolution implements this refinancing plan, by authorizing the issuance of 2016 Refunding General Obligation Bonds, to be issued as traditional tax-exempt, current interest bonds (no capital appreciation bonds). A majority vote is required for approval.

Upon adoption, the Resolution authorizes District officials to proceed with the financing and bring into final form and execute the following documents, drafts of which are attached:  

(1) Official Statement: The Preliminary Official Statement (the “POS”) is the document that will be printed and circulated to potential investors in the proposed Bonds. The POS describes to investors the terms of the bonds (principal maturity amounts and dates, interest payment dates), and the security for the bonds (ad valorem taxes levied and collected in the District in a sufficient amount to pay debt service coming due in each fiscal year on the Bonds), describes the District’s tax base, and also presents District financial information to provide an investor with information regarding the District’s overall financial health. The securities laws require that a POS (i) not contain any misleading information and (ii) not omit any material information. In authorizing the issuance of securities and related disclosure documents, a public official may not authorize disclosure that the official knows to be false; nor may a public official authorize disclosure while recklessly disregarding facts that indicate that there is a risk that the disclosure may be misleading. If a Board member is aware of something that should be considered and disclosed in the Preliminary Official Statement relating to the District’s ability to pay the Bonds from ad valorem property taxes, that member should advise the financing team so it can be considered and possibly disclosed to investors. The Resolution delegates authority to the District’s staff to make changes to the POS following approval but before the Preliminary Official Statement is printed and distributed to investors.

(2) Bond Purchase Agreement. This document sets forth all of the terms of the sale of the Bonds to the bond underwriting firm of Piper Jaffray. The sale must occur within the parameters of law and the resolution, being that savings must be realized as a result of the refinancing, and the term of the bonds to be refunded cannot be extended.

(3) Escrow Agreement. This document governs the deposit of the Refunding Bond proceeds into an escrow fund, to be used to pay off the 2007 Bonds to be refunded.

(4) Continuing Disclosure Certificate. Under the Resolution, the District covenants to comply with all of the terms of the Continuing Disclosure Certificate, which is attached to the POS as Appendix E and will be signed upon the delivery of the Bonds. Under this agreement, which is required under Federal securities laws, the District must (1) annually (by March 31 of each year) file certain information with the Securities Rulemaking Board, consisting generally of the District’s annual financial statements, and (2) report certain significant events that might occur over the terms of the Bonds, such as a rating change or a delinquent payment. This reporting obligation extends until the Bonds are paid in full, or otherwise refunded or defeased.

Adopt Resolution 16-43 Providing for the issuance and sale of 2016 Refunding General Obligation Bonds in the maximum principal amount of $21,000,000 to refund outstanding general obligations bonds and approving related documents and actions.

Ray Morgan Company provides Lasherfiche software support for the period October 5, 2016 through October 5, 2017.

Staff recommends approval of the renewal agreement with Ray Morgan Company for Laserfiche software support.

$10,662.50 - General Fund

Opus Theatre Works, LLC will provide acting, vocal and dance training through conservatory-style classes and rehearsal process for middle school students.

Approve Contracted Services Agreement between San Leandro Unified School District and Opus Theatre Works, LLC. at Bancroft Middle School.

$25,000 - LCAP Supplemental Concentration Grant

Memorandum of Understanding (MOU) between San Leandro Unified School District (SLUSD), within the context of SLUSD funders, such as Alameda County and other relevant SLUSD partnering community based organizations and the Girls Inc of Alameda County (Girls Inc.) for the purpose of providing mental health treatment, consultation, and service coordination on an as-needed basis, as determined by the Girls Inc. Community Mental Health Services Director (CMHSD). This MOU with described services includes the following SLUSD campuses: Garfield, Jefferson, Roosevelt, Monroe Elementary and Lincoln Continuation High School Campus. This MOU is Effective August 10, 2016.

Staff recommends approval of the Memorandum of Understanding (MOU) between San Leandro Unified School District (SLUSD), within the context of SLUSD funders, such as Alameda County and other relevant SLUSD partnering community based organizations and the Girls Inc of Alameda County (Girls Inc.) for the purpose of providing mental health treatment, consultation, and service coordination on an as-needed basis, as determined by the Girls Inc. Community Mental Health Services Director (CMHSD).

SLUSD will reimburse Girls Inc at a rate of $24,000 for 3 full time equivalent mental health clinicians from the General Fund.

Memorandum of Understanding (MOU) Between San Leandro Unified School District(SLUSD) and East Bay Agency for Children (EBAC) for the purpose of providing behavioral health services for SLUSD students, families and staff during the 2016-2017 school year. MOU is effective as of August 17, 2016. These services will be provided for students and families at Wilson Elementary, Bancroft Middle and San Leandro High School/Fred T. Korematsu (FTK) campus.

Staff recommends approval of the Memorandum of Understanding (MOU) Between San Leandro Unified School District(SLUSD) and East Bay Agency for Children (EBAC) for the purpose of providing behavioral health services for SLUSD students, families and staff during the 2016-2017 school year from the district site funds.

SLUSD will pay EBAC $30,000 out of District site funds for 3 trainees. Payments will be made as follows: $15,000 to be paid by October 14, 2016 and $15,000 to be paid by April 14, 2017.

The Teaching, Learning and Educational Equity Department will contract with Great Minds to provide professional development on Eureka Math curriculum.  This contract is for K-5 teachers on Customization and Preparation.  This session empowers teachers to customize and deliver the lessons of Eureka Math, fine tuning them through a step-by-step process to meet the needs of their students.  Teachers are first guided through the process as they work with a pre-selected lesson; they then use the preparation process collaboratively and independently to prepare lessons to be taught in the coming days or weeks.

Staff recommends approval of professional development contract with Great Minds.

$15,600

Resource 3010

2016/2017 Master Contract & ISA for Residential Placement.

Approve Master Contract & ISA for residential placement at Mingus Mountain Academy.

$ 95,064.90 - Special Education funds

The San Leandro Unified School District utilizes a variety of databases to record data.  In order to analyze this data, staff has to perform a great deal of manual work.  Tableau gives staff the ability to pull data from multiple systems and resources and create reports in a much more efficient and clear manner.  Once these reports are created, they are easily shared with users.  These reports will allow us to provide better support for our students.  

Staff recommends approving the purchase of Tableau server and licenses for the 2016-17 school year.

Tableau Server will allow staff the ability to pull data from multiple platforms and systems to create reports that are much more efficient and clear. These reports will be dynamic, timely, and provide users better information for supporting our students.

$40,500.00 from Supplemental and Concentration Grant Monies

Community Services Comparative Report 2015-16 Fiscal Year

NA

Government Code 3547 requires school districts to “sunshine” collective bargaining proposals at a meeting of the board of education. The California School Employees Association submitted an initial proposal to reopen contract negotiations with the San Leandro Unified School District (SLUSD). This proposal is presented for public review and comment consistent with the requirements of Government Code 3547.

Enrollment Numbers  as of 10/3/2016

None