Dr. Reginald Richardson and Kristen Glenchur, Principal and Assistant Principal of San Leandro High School will present on the changes that have been made via the delivery of counseling services this year for our 9th-12th graders. The presentation will demonstrate the incorporation of the new college and career center on campus into the deployment of guidance and academic counseling as the district continues to focus on increasing students' college and career readiness.

The Superintendent and Board of Trustees will recognize Bond Committee member Tom Silva for his tremendous work on getting the bond measure passed during the recent election.

In the spring of 2015, the San Leandro Unified School District began the process of considering changes to elements of its secondary schools’ program design. This strategic consideration was a consequence of several of the following influences: changes in curricular standards across several content areas, a more performance based assessment system, a new district technology landscape, research and development instigated by the state’s Career Pathway Trust (CPT) grant, anticipated refocus on career technical education, and an overall emphasis on increasing college and career readiness.

District staff worked diligently with parents, teachers, site administrative teams, community members, trustees, and experts from the field to inform the decisions associated with the changes. Last year, our board of education approved the suggested changes that emerged from a year long program evaluation and redesign process. Several of the changes are soon to be implemented in the upcoming 2017-2018 and 2018-2019 school years. Now, in January of 2017, we remain committed to communicating these exciting changes well in advance of the fall to ensure staff, parents and students are prepared for the transition.

Below you will find a comprehensive list of the new, exciting practices that will begin to be implemented at our SLUSD middle and high schools:

• New 9th grade College and Career Seminar course- All incoming 9th graders in the 2017-2018 school year will be enrolled in a semester long course called, College and Career Seminar. This captivating new course will provide 9th graders with the necessary skills to launch their high school experience positively. Our 2017-2018 9th grade cohort will attain a strong foundation in executive functioning, organizational skills, time management, & self awareness about their learning styles through this semester long experience. College and Career Seminar is a one-semester course for ninth grade students only and will be paired with the one-semester Health & Safety class to equal a full year sequence. The comprehensive College and Career Seminar is a college and career readiness course, designed to help students achieve academic success and learn how to set and achieve life goals. Students participate in a variety of collaborative activities to help them identify their interests and life goals, discover a career suited for their interests, and set a plan for their future. At the end of the course, students will have developed a personalized 10-year career and educational plan that is updated throughout high school and used by the student and advisors for counselling and academic coaching. This personalized plan provides students with the focus and motivation to succeed in high school, college, at work and in life.

• High School Block Schedule- San Leandro High School will adopt a two day block schedule in the 2017-2018 school year. This two day block schedule will still allow for students to enroll in the traditional 6 course schedule per semester. However, now students will meet with all of their teachers 4 days a week; 3 of those days will be during nonblock schedule days, and the fourth day will be during a block schedule day. Two days of the week, known as the block schedule days, will now include longer periods with only half of the students’ classes. Details about which days will be designated “block days” along with new start and end times will be provided to families early this spring. These longer periods will allow for deeper learning and more project oriented, experential teaching. Teachers will be trained this spring and next fall on effective teaching practices within a block schedule model.

• FTK Campus- The FTK campus will no longer serve as a campus solely for 9th graders. All 9th graders will be integrated across both campuses in order to fully take advantage of all high school programming available to them. Departments will be housed at the FTK facility in 2017-2018. The departments that will be relocated there for next year is still to be determined and will be communicated to staff, students and families in the next few weeks. The facility will now function like any other building on the campus. The new block schedule includes a longer passing period (10 minutes) in order to accommodate students being able to get to classes between facilities.

• Middle School Block Schedule- Both Bancroft Middle School and John Muir Middle School will retain their current schedules for the 2017-2018 school year. However, both sites will adopt the same two day block schedule in 2018-2019. Details about the new schedule will be provided next year in preparation for implementation in 2018-2019. Teachers will be trained this spring and next fall on effective teaching practices within a block schedule model. Implementation of the block schedule at middle school will allow for continuity as students transition to the same schedule at San Leandro High School.

• Middle School Advisory- A pilot advisory was conducted at Bancroft Middle School in 2016-2017. Based upon the positive feedback and evaluation attained through this pilot, Bancroft Middle School will continue with the implementation of the advisory in 2017-2018 and John Muir Middle School will implement the advisory in 2018-2019 to support 6th-8th graders with positive socio-emotional development. In the advisory period, students and teachers will build strong, respectful relationships that help personalize the learning experience for students within our large middle schools.  Advisory serves as time within the instructional day when advisory teachers support the development of a positive school community based on strong, respectful relationships, and reflect school culture and climate. The advisory outcomes would be the following: 1) build a relationship with a mentor who understand the demands of secondary programming 2) build relationships with peers 3) learn effective executive functioning skills 4) learn the practices and attitudes necessary to be a successful student.

• Career Pathways officially launch for the Class of 2021- The Career Pathway programs are optional educational pathways that provide students additional college and career readiness support through their high school years through a focused area of course study. After our incoming 9th grade cohort completes their first year of high school, the class of 2021 will have the opportunity to take advantage of the new Career Pathways programs as sophomores. In 2018-2019, San Leandro High School will offer Career Pathway programs in the areas of study described below. These programs consist of a three year course sequence that culminates with a capstone project and is coupled with career related internship opportunities. The descriptions of each program are below:

Biomedical Health

The explosion of new technologies combined with an aging population has created a high demand for biomedical health professionals. Whether discovering new cancer treatments or teaching healthy lifestyle choices to communities, today’s biomedical science professionals are tackling big challenges to make the world a better place. Students in the Biomedical Health Pathway pursue a meaningful career helping others by engaging in compelling, hands-on activities and projects that professionals encounter in the workplace. Students in the Biomedical Health Pathway prepare for careers such as nursing, pharmacology, medical careers, health care administrative services, physical therapy, forensics, dentistry, veterinary medicine, sports medicine, occupational therapy and biotechnology.

Advanced Manufacturing

Advanced manufacturing is an exciting field that invents and creates the products that people need and want in a modern world. Manufacturing has moved from manual equipment to highly computerized equipment and innovative processes like 3-D printing. Today’s employers are looking for people who have strong math skills and be able to apply scientific and technical principles to structures and manufacturing processes which is why many of California’s Community Colleges are preparing students for high paying jobs in advanced manufacturing. San Leandro’s advanced manufacturing pathway provides students with an understanding of manufacturing processes and systems common to careers in machine tool and materials forming industries. Students in the Advanced Manufacturing pathway prepare for careers such as CAD/CAM specialist, CNC machinist, manufacturing engineer, materials/supply management specialist and quality assurance technician.

Information Communication Technologies (ICT)

How can computing and developing information communication technologies change the world?  Just look what phones looked like ten years ago, five years ago and today. This pathway is for students interested in software and systems development and focuses on stimulating creativity and problem solving ability while connecting the relevance of computer science to society. The first course is introduction to computer science which emphasizes the content practices, thinking and skills central to the discipline of information communication technologies. The second course is an intellectually rich and engaging course that focuses on computational thinking practices, connecting computing, developing computational artifacts, communicating and collaborating. The capstone course is AP Computer Science A. Students in the ICT pathway prepare for careers in software developer/applications, information security analyst, web developer, computer programmer, E-Business specialist and operating systems managers.  

Digital Media

The digital media arts pathway inspires, develops and equips students to gain a creative and exciting career in digital media arts. Students learn how to create, refine and share work in the digital media pathway that promotes teamwork, communication, creative thinking, and decision-making abilities which are traits that are necessary to be successfully competitive in a media-rich 21st century workplace. The digital media pathway includes those occupations that use visual art, digital media, and web-based tools and materials as the primary means of communication and expression. Students in the digital media pathway prepare for careers such as digital animator, graphic artist, artistic director, commercial artist, web designer, videographer, and production manager.

Public Service & Law  

The public service law pathway exposes students to careers that are provided by government to its citizens, either directly or through the financing of another entity to provide that service. Students interested in the public service law pathway have a desire to help support and connect with people and their communities. Careers in public service are unique because they center on challenging issues that define the public agenda and involve the provision of vital services to the public from local to international levels. Students in the public service and law pathway prepare for careers such as public safety, emergency response and legal practices.

The Assistant Superintendent of Business and Operations will present an overview of the 2015-16 audit.  

When district-owned books, equipment and supplies become unusable, obsolete, or no longer needed, the Superintendent or designee shall identify these items to the Governing Board, together with their estimated value and a recommendation that they be sold or disposed of by one of the methods prescribe in law and administrative regulations.  With Board approval, the Superintendent or designee shall arrange for the sale or disposal of these items.  Please see attached. 

Board Policy 3270(a); Administrative  Regulations 3270 (a).

Adopt Resolution No. 17-01 to Declare Certain Equipment Surplus and/or Obsolete due to the age and condition of the designated equipment. 

Resolution 17-04 proclaiming February 2017 as Black History Month

Approve Resolution 17-05 Proclaiming February 20-17 as Black History Month.

Proclaiming Resolution 17-05 No Name Calling Week January 16-20, 2017.

Adopt Resolution 17-05 No Name Calling Week January 16-20, 2017

List of Proposed Board Committee Chairpersons & Members:

Facilities & Technology Committee:

Chair - Leo Sheridan; Members - Evelyn Gonzalez & Peter Oshinski

Finance Committee:

Chair - Lance James; Members - Monique Tate & Victor Aguilar, Jr.

Curriculum & Policy Committee:

Chair - Monique M. Tate; Members - Diana Prola & Lance James

Communications/Advocacy Committee:

Chair - Evelyn Gonzalez ; Members - Victor Aguilar, Jr. & Diana Prola

DATE - Drug, Alcohol Tobacco Education

Chair - Leo Sheridan; Members - Evelyn Gonzalez & Peter Oshinski

List of proposed Board Representatives:

Eden Area ROP (Regional Occupational Program) - Peter Oshinksi

Mid-Alameda County Sp. Ed. Local Plan Area (MACSELPA) - Evelyn Gonzalez

Alameda County School Boards Association (ASCBA) - Monique M. Tate

City Disaster Preparedness Council - Diana Prola; Alternate - Victor Aguilar, Jr.

California School Boards Association (CSBA) - Diana Prola

Approval of proposed board representatives 

On June 21, 2016, the Board of Education of the San Leandro Unified School District  adopted its Resolution ordering an election for general obligation bonds (the "Bond Election") to be held on November 8, 2016.

Recommend to approve Resolution #17-02 Certifying to the Board of Supervisors of Alameda County All Proceedings in the November 8, 2016 General Obligation Bond Election.

San Leandro Unified School District was successful in the election conducted on November 8, 2016 (the “Bond Election”) in obtaining authorization from at least 55% of District voters to issue up to $104 million aggregate principal amount of general obligation bonds (the “Bonds”) for the purpose of financing the specific types of school facilities projects set forth in the measure approved by the voters (“Measure J1”).

Recommend to approve Resolution No. 17-03 Adopting Bylaws Governing Measure J1 Citizens Oversight Committee.

At this time, the district's annual audit is being presented per Assembly Bill 3627, Chapter 1002, Education Code 41020, which outlines both District and County Office of Education responsibilities with regard to annual audits conducted by each district's independent auditors.  Per annual audit timelines, on or before January 31, the district Board shall review at a public meeting the annual audit, any audit findings, recommendations and any description of, or plans for correction.

These audits shall be conducted in accordance with the Government Auditing Standards issued by the Comptroller General of the United States for financial and performance audits.

At this Board meeting, staff is recommending the acceptance of the Annual Audit.

Accept 2015-16 Audit Report.

The cost of the audit is $39,000 from the General Fund.  This cost is included in the approved District budget.

At this time, VTD is presenting the annual audit per Assembly Bill 3627, Chapter 1002, Education Code 41020, which outlines both District and County Office of Education responsibilities with regard to annual audits conducted by each district's independent auditors.  Per annual audit timelines, on or before January 31, the district Board shall review at a public meeting the annual audit, any audit findings, recommendations and any description of, or plans for correction.

These audits shall be conducted in accordance with the Government Auditing Standards issued by the Comptroller General of the United States for financial and performance audits.

At this Board meeting, staff is recommending the acceptance of the Annual Audit.

Accept 2015-16 Audit Reports.

The cost of the audit is $12,200 from the General Fund.  This cost is included in the approved District budget.

The current district parcel tax expires on June 30, 2018.  True North has provided a proposal to survey the community regarding a new parcel tax election.  The district used True North for polling related to our recent bond election.

The cost of the survey is $26,850 and would be paid by the district general fund.  This is the same price paid for the bond survey.

Larry Tramutola has provided the district with a proposal for pre-election services associated with a possible parcel tax election.

$6,500 per month, with total depending on choice of election date chosen by district.  Responsibility for fee would transfer to a parcel tax committee after Governing Board adopts resolution calling for election.

The standard number of hours for special education para educator positions is 6.0 hours per day with some positions scheduled for 6.5 hours. There is one special education para educator position that is 7.5 hours and the additional hour is not needed to provide services to our students. Staff is recommending that the SLUSD Board of Education approve Layoff Resolution #17-08, which will reduce this position from 7.5 hours to 6.5 hours. Staff has met with CSEA to discuss this change and CSEA understands the need to reduce this position to 6.5 hours. 

Approve Layoff Resolution #17-08.

The reduction will result in a cost savings of approximately $4,000 per year. 

Overview:

During the fall of 2016, an assessment of educational services division programs was conducted. This involved a systematic review of programs, services and budgets as they related to the district’s current and anticipated future needs. As part of this assessment 47 employees within the educational services division were interviewed, new State accountability system requirements were reviewed, budget constraints were considered, and the efficiency and effectiveness of the delivery of services to our students, staff and families were analyzed.

Recommendations:

As a result of this assessment, staff is recommending that the SLUSD Board of Education approve a restructuring of the educational services division that realigns programs and services into two areas: (1) Instructional Services, which covers departments that provide direct services to students and families; and (2) Instructional Support Services for departments that provide support services for our schools, students and families. This realignment is illustrated in the attached organizational chart. In addition, the recommended reorganization does the following:

1. Creates two new senior director positions to oversee the Instructional Services and Instructional Support Services areas;

2. Eliminates two administrative positions for the 2017-18 school year and a third administrative position for the 2018-19 school year*;

3. Reclassifies four assistant director positions to director positions to oversee the departments within the two areas of the educational services division;

4. Reclassifies a manager position to an assistant director position (2017-18 school year only);

5. Increases the salary range for the chief technology officer; and

6. Saves the district approximately $351,000 in reduced administrative personnel costs over the course of the 2017-18 and 2018-19 school years.

Supporting documentation for these recommendations is attached to this agenda item.

This reorganization result in a significant cost savings to the district and better aligns educational services division departments, programs, and services with the needs of our stakeholders, and with the needs of the district for the upcoming school years.

Approval of this item will do the following:

1. Approve a new organizational structure, as represented on the attached organizational chart, for the educational services division;

2. Approve new job descriptions (attached) for the following administrative positions within the educational services division: senior director, director, assistant director, chief technology officer; and

3. Approve new certificated and classified management salary schedules (attached).

Approval of the educational services division reorganization will result in a cost savings of approximately $351,000. 

As part of the educational services division reorganization, staff is recommending that several administrators be promoted to new positions. These people and positions are listed below as well as on the document attached to this agenda item.

Approve the administrative appointments. 

While the recommended promotions will result in an increase in costs, this cost is offset by the overall reduction of administrative positions. The net savings from the educational services reorganization is approximately $351,000 per year. 

Virginia Quock, vice principal at John Muir Middle School, is enrolled in an administrative credential program and will complete her coursework for this credential in May 2017. Her credential program does not offer an intern administrative credential so we are applying for a Variable Term Waiver which, like an intern credential, will allow her to perform all of the administrative  functions of a vice principal while she is completing her program. 

Approve the Variable Term Waiver Request for Virginia Quock.

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Previously the SLUSD Board of Education authorized staff to implement block schedules at our secondary schools. Since that time, staff has been working with the SLTA to implement this in a way that works best for our students, teachers and the district. In order to implement these block schedules, language in Article VII - Hours of Employment in the agreement between the SLTA and the District needed to be changed. Specifically, language related to the amount of time teachers are available to students before and after instructional hours needed to be changed. The attached side letter of agreement includes these changes. This side letter does not alter the amount of duty time for teachers. 

Approve the side letter of agreement with the San Leandro Teachers' Association. 

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Madison Elementary School 5th grade class plans a five day four night outdoor education trip at the Mt. Herman Outdoor Science Camp on March 20 - 24, 2017.

Approve Contracted Services Agreement between San Leandro Unified School District/Madison Elementary School and Mt. Herman Outdoor Science Camp.

$13,950 - Supplemental and Concentration Grants Funds and Donations

Monroe Elementary School 5th grade class plans a two day one night outdoor education trip at the YMCA Camp Arroyo in Livermore on May 30-31, 2017.

Approve Contracted Services Agreement between San Leandro Unified School District/Monroe Elementary School and YMCA Camp Arroyo.

$10,175 - Achieve Access Funds and Donations

All Non Public Schools (NPS) Master Contracts for the 2016-17 School Year.

Approve all Non Public Schools (NPS) Master Contracts for 2016-17.

Non-Public agency contracts for the school year 2016/207.

Approve Non-Public Agency contract for the 2016/2017 school year.

 $2,880.00 - Special Education funds

In order to support the transition to the new block schedule model at secondary schools, San Leandro Unified School District will contract with Bureau of Education & Research to provide professional development training on March 31, 2017 district wide professional learning day. 

San Leandro High School and John Muir Middle School staff will participate in Block Schedule Training Part I which will focus on new and cutting-edge ideas and activities to strengthen learning within a block schedule, interactive strategies for actively involving students in extended class periods, and ready-to-use activities and methods designed to develop higher-order thinking and problem solving skills.  Each participant will be provided an extensive resource handbook packed with new ideas that can be used in a block schedule format.  

Bancroft Middle School staff will participate in Block Schedule Training Part II which will provide follow up training on advanced practical strategies for making the most effective use of extended class periods, learning what really works in successful block classes, learning strategies for keeping students engaged during the whole block, and how to leverage block schedule when implementing project based learning. 

Staff recommends approval of the agreement for services between Bureau of Education & Research and San Leandro Unified School District. 

$14,419 

Title II

The governing board of each school district participating in a Career Technical Education (CTE) program shall approval a CTE advisory committee to develop recommendations on the program and to provide a liaison between the district and potential employers. Each local educational agency (LEA) receiving Perkins IV funds must involve parents, students, academic and CTE teachers, faculty, administrators, career guidance and academic counselors, representatives of tech prep consortia (if applicable), representatives of business and industry, labor organizations, representatives of special populations, and other interested individuals in the development, implementation, and evaluation of CTE programs. (20 U.S.C. § 2354 (b)(5).)

Staff recommends the approval of San Leandro High School CTE advisory committee members.  

Strategic Consultation for Schools provides customized consultation to school districts throughout California in the areas of Systems Design, Curriculum and Instruction, Achievement Monitoring, Response to Intervention and Special Education. In the area of Special Education, SCFS provides comprehensive studies in fiscal and programmatic efficiency in the area of needs established by the district, county office or SELPA requesting a study. Typical areas can include Fiscal, Program Delivery, Budget Development and Monitoring, Interdepartmental Communication, Organizational Infrastructure for special education and transportation.

The purpose of this study is to conduct a follow up evaluation of the implementation of the FCMAT recommendations made in the 2013-2014 school year in order to monitor our progress towards improved programs and operational procedures with Special Education services.

Approve the services agreement to conduct a follow up evaluation of the implementation of the recommendation made by FCMAT in 2014 in order to improve the special education services and operational procedures in SLUSD and monitor our progress.

$18,000 general fund

The San Leandro Unified School District holds title to five vehicles all in excess of fifteen years of age that have performed well beyond their useful lifetime.  These vehicles are currently not road worthy and would cost more to repair than they are worth.

The District proposes that they be sold as surplus vehicles to First Capitol Auction Inc. or sent to a scrap yard.

The San Leandro Unified School District Maintenance Department is proposing to purchase two vehicles from the City of San Leandro Public Works department to supplement our dwindling and aging fleet.

Staff recommends approval of the purchase of two vehicles from the City of San Leandro Public Works Department to supplement our dwindling and aging fleet.

$6,000 - Fund 40 using funds recently received for matching grant.

The San Leandro Unified School District Maintenance Department is proposing to purchase four new vehicles from the San Leandro Ford Store to supplement our and aging fleet.

Two quotations were received for the four vehicles under consideration.  The San Leandro Ford Store quotation came in $3,056.11 less than their competitor, Serramonte Ford.                                     

Staff recommends approval to purchase four new maintenance vehicles from the San Leandro Ford Store to supplement our aging fleet.
 

$170,432.11 - Fund 40

Upgrade and streamline Maintenance Work-order requests.  This system will allow all staff to access the system and input Maintenance Work-order requests.  The system will increase efficiency and improve communication.  This will be an online tool that will improve response time and make record-keeping easier.

Provide labor and material to remove existing asphalt and concrete.  Replace with new concrete.  The area will be upgraded for storing of garbage and recycling dumpsters at Bancroft Middle School.  (old bicycle cage area).

Waste company will not service dumpsters in this area because of potholes and uneven surface.

Staff recommends approval of contract for R.A. Jones Construction.  Work to to be scheduled during non-school times.  Proposal was reviewed and approved by F&T.

$14,675.00 - Facility and Operations (Resource 8150)

The roof mounted HVAC package unit that supplies cooling and heating to the Roosevelt ES library is at the end of its equipment life expectancy and is in need of immediate replacement. In an effort to ensure the comfort and safety of students and staff, a contract in the amount of $11,225.00 with Environmental Systems Incorporated for labor and materials has been signed and the procurement of the needed equipment is underway. Project completion is scheduled for February 11, 2017 to allow for equipment procurement and weekend installation.

Request to appoint RGM and Associates for Program and Construction management services. Selection was made through a Request for Qualifications process where nine firms where solicited. The initial contract will be made for 12 months with a $50,000.00 maximum limit for the purposes of planning through design phases of projects.

Staff recommends approval of the Agreement with RGM and Associates for the Program and Construction Management Services.

Request to acknowledge the selection of two architectural firms, WLC Architects and HKIT Architects, by the facilities committee for measure J1 bond planning and design. Selection was made through a Request for Qualifications process where eleven firms where solicited.  Contracts for design work for specific projects would be brought to Governing Board for approval  in the future.

In 2014, the district and city entered into a three year contract to allow the city to manage usage of Pac 1 and Pac 2.  The district would like to resume responsibility for rental of the facility.  F&T discussed this proposal and was in agreement with it.  The city has been notified about this and is preparing to transfer responsibility for field rental back to the district.  Pac 1 and Pac 2 user groups have also been informed.

The regulations of the Williams lawsuit settlement require school districts to complete “Quarterly Complaint” reports that document the number of complaints for textbooks and instructional materials, teacher vacancies and misassignments, and facilities conditions. Additionally, effective January 2008, as a result of settlement with the California State Department of Education, districts are required to implement the Valenzuela Settlement Legislation (Assembly Bill 347). Notification regarding the complaint process is integrated into the Williams Complaint form which is posted in every secondary classroom as required. For the period of July - September 2016 the District did not have any complaints.

Review the Williams Quarterly Report for July - September 2016

The regulations of the Williams lawsuit settlement require school districts to complete “Quarterly Complaint” reports that document the number of complaints for textbooks and instructional materials, teacher vacancies and misassignments, and facilities conditions. Additionally, effective January 2008, as a result of settlement with the California State Department of Education, districts are required to implement the Valenzuela Settlement Legislation (Assembly Bill 347). Notification regarding the complaint process is integrated into the Williams Complaint form which is posted in every secondary classroom as required. For the period of October - December 2016 the District did not have any complaints.

Review report for Quarterly Report for Williams Complaints for October - December, 2016

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