Monique M. Tate, Board Vice President, will award a $500 Scholastic Book gift certificate to Elisa Alvarez, Principal of Washington Elementary School.

Teen dating violence impacts the San Leandro Unified School District learning community in many ways. The Barbara Lee Center for Health & Wellness, in collaboration with the San Leandro Domestic Violence Task Force, has partnered to create awareness and provide prevention services within the San Leandro School District and community. The Governing Board of the San Leandro Unified School District would like to proclaim February as Teen Dating Violence Awareness and Prevention Month.

N/A

Review list of gifts and donations received within San Leandro Unified School District

Approve list of gifts and donations for San Leandro Unified School District

The Board of Education approved the replacement of phone software and voice routers district-wide in September 2015.  This renewal contract will continue the phone software support and warranty.

Staff recommends that the SLUSD Board of Education approve the contract between SLUSD and AMS.Net for phone support and warranty renewal.

$34,115.29 from General Funds through 6/30/17

Funded by a grant from the National Science Foundation (NSF), and led by WestEd, Using Math Pathways & Pitfalls to Promote Algebra Readiness is a project to develop a new algebra readiness book for the existing Math Pathways & Pitfalls (MPP) curriculum. Previous studies funded by NSF and the US Department of Education Institute of Education Sciences (IES) have found the MPP curriculum and pedagogical approach to be effective in raising the math achievement of students in elementary and middle school. The new MPP book focuses on promoting algebra readiness in middle school students through discourse-based instruction that enables students to confront and avoid key mathematical pitfalls. This MOU is made between San Leandro USD and WestED for 7th grade math teacher to join the study during the Spring 2017 semester so that researchers can collect baseline data.  Teacher will participate in a 4-day MPP professional development workshop in Summer 2017 and four follow-up sessions during the 2017-2018 school year.  

Staff recommends approval of the Memorandum of Understanding between San Leandro USD and WestEd.

Review list of textbooks to be discarded for one or more of the standard reasons listed below:

• Poor physical appearance/worn
• Old publication date
• Inaccurate Information
• Damage
• Few/no check-outs
• No longer relevant; dated

Approved list of textbook discards from San Leandro High School

This agreement describes the stipend provided by the Partnership for Children & Youth (PCY) to San Leandro Unified School District for involvement in Expanded Learning 360°/365, an initiative to improve the consistency of social-emotional learning (SEL) practices across expanded learning and school-day environments.  Through this initiative, Expanded Learning 360°/365 will help policymakers, district and school leaders and expanded learning providers better identify and integrate social-emotional and character skills into their work with young people. A $5,000 stipend is being provided to support the district and its community partners‘ participation in this initiative. 

Staff recommends approval of the 360°/365 Participation Agreement for the 2017 Learning Community.

$5,000 stipend to San Leandro Unified School District 

On December 8, 2015, the Board approved ratification of Contract #15-22 for $325,792 with Golden Bay Fence Co. for the Security Fencing Project at Washington ES.

Staff recommends ratification of Change Orders No. 3, 4, 5 and 6 with Golden Bay Fence and Iron Works, Inc. to dig and jackhammer post holes to avoid underground utilities in the amount of $22,198.72 funded through bond funds.

Ratify Change Orders No,. 3,4, 5 and 6 in the amount of $22,198.372 with Golden Bay Fence plus Iron Works, Inc. for the Washington ES Security Fence Project.

$22,198.72 - Bond Funds

The California School Boards Association (CSBA)  is now conducting the 2017 Delegate Assembly Election. The San Leandro Unified School District is in Region 7-B.  The Board as a whole may vote for up to the number of vacancies in the region or subregion as indicated on the ballot. For example, if there are three vacancies in the region or subregion, the Board may vote for up to three individuals.  Regardless of the number of vacancies, each Board may cast no more than one vote for any one candidate.  The ballot also contains a provision for write-in candidates; their name and district must be clearly printed in the space provided. Ballots must be postmarked by the U.S. Post Office on, or before Wednesday, March 15, 2017.  No exceptions are allowed. 

Election results will be available on CSBA's website no later than Wednesday, April 1. If there is a tie vote, a run-off election will be held.  All re-elected and newly elected Delegates will serve two-year terms beginning April 1, 2017-March 31, 2019.  The next meeting of the Delegate Assembly is on Saturday, May 20 - Sunday May 21, 2017, at the Regency Grand Hyatt y in Sacramento. 

The Board will vote for alternates for the following committees:

Board Policy/Curriculum Committee

Board Communication/Advocacy Committee

Finance Committee

Facilities & Technology Committee

Drug, Alcohol & Tobacco Committee (DATE)

Approve the votes for alternates for the board committees.

The following Board policies have been reviewed by the Board Policy Committee to be updated as per CSBA recommendations:

BP 0410 Nondiscrimination in District Programs and Activities

BP 0420.41 Charter School Oversight

AR 1240 Volunteer Assistance

BP 3470 Debt Issuance & Management

BP 4151/4251/4351 Employee Compensation

BP 4157.1/4257.1/4357.1 Work-Related Injuries - CSBA has given us the choice to keep or delete these policies - it has been recommended to keep these policies.

AR 4157.1/4257.1/4357.1 Work Related Injuries

AR 5125.3 Challenging Student Records

AR 5148 Child Care & Development

AR 5148.3 Preschool/Early Childhood Education

BP 6142.4 Service Learning/Community Service Classes

BP 6142.94 History-Social Science Instruction

AR 6143 Courses of Study

BP 6173 Education for Homeless Children

AR 6173 Education for Homeless Children

E(1) 6173 Education for Homeless Children

E(2) 6173 Education for Homeless Children

BP 6185  Community Day School

AR 6185 Community Day School

E(1) 9323.2 Actions by the Board

Approve board policy updates.

Ryland School Business Consulting will provide the business office the following services:

• Provide interim staffing in the business office to oversee the daily operations of accounts payable, payroll, budget development and accounting.
• Assist with budget development, including detail work on the Escape budget development system, facilitating meetings with principals and department heads, calculating revenues, and providing training to staff so they can maintain the budget moving forward.
• Intermittent training on Escape in both accounting and budgeting.

Not to exceed $20,000 - Business funding.  Cost will be offset  current Business Office vacancies (Fiscal Director and Budget Analyst).

Attracting and retaining substitute employees to cover the absences of regular employees is a problem being faced by school districts across the country. Providing competitive compensation is a significant factor in the recruitment and retention of these employees. Recently several neighboring school districts have raised their daily and hourly rates to address this problem. For example, the San Lorenzo Unified School District currently pays substitute teachers $180 per day (the SLUSD pays $150) and indexes the hourly rates of classified substitutes, such as para educators, to their classified employee salary schedules. Attached to this agenda item is a proposal to increase the hourly and daily rates of substitute employees to keep our rates competitive with neighboring districts. If approved, these rates would become effective for the February/March pay cycle, which begins February 11, 2017. 

Approve the proposal to increase substitute employee rates. 

The estimated cost of this increase is approximately $160,000 per year across all district funds. This general fund impact will be offset by substitute costs charged to restricted funds, and by reduced overtime and "in lieu" time costs. 

At the January 24, 2017, SLUSD Board Meeting, the Board of Education approved a reorganization of the educational services department. This reorganization restructured the way that the department's programs and services will be organized and will change how services are delivered to our students, parents and staff. In a separate action, the Board of Education approved administrative appointments to lead the restructured department. All of these changes were approved to be effective July 1, 2017. 

However, there are many procedures and processes that must be in place now for the 2017-18 school year, and the administrators appointed to lead this department for the 2017-18 school year have assumed their new responsibilities. Accordingly, staff is recommending that these administrators receive differential pay to account for these new responsibilities until their new roles become official on July 1, 2017. The effective dates for the differential pay will be February 1, 2017 through June 30, 2017. The following administrators will receive differential pay if this agenda item is approved by the board:

Sonal Patel: From - Director, To - Senior Director

Rob Mangewala: From - Director, To - Senior Director

Ruben Aurelio: From - Assistant Director, To - Director

Joanne Clark: From - Assistant Director, To - Director

Zarina Zanipatin: From - Assistant Director, To - Director

Colleen Palia: From - Assistant Director, To - Director

Roxanne Ansolabehere: From - Manager, To - Assistant Director

Manuel Ruiz, Chief Technology Officer: From - Range 15, To - Range 10

Approve staff's recommendation for differential pay to the administrators referenced in the rationale. 

Differential pay for the eight administrators leading the restructured educational services department between February and June will cost approximately $4,800 per month during this time period. 

The Department of Teaching, Learning, and Educational Equity is working with secondary school teachers and administrators to realign our current courses and to develop career pathway courses. We developed new courses to reflect shifts towards Common Core State Standards, 21st Century Learning Skills, and A-G eligibility requirements. These new courses and course revisions reflect the ongoing course alignment work the district is conducting.

Courses were reviewed and discussed at the 1/31/17 Board Curriculum Committee, and were recommended by committee members for approval.

Staff recommends approval of new courses, Principles of Biomedical Health and Genetics & Biotechnology and course revision Drama.

In order for families to enroll in the San Leandro Unified School District, the current process requires that families physically bring their documentation into the enrollment center. The district's goals is to continue to improve and streamline the enrollment process. SchoolMint will allow us to build a custom online enrollment solution that will streamline the enrollment process and allow documents to be submitted online. The contract includes translation services for up to four languages, email and text communications with prospective families and reporting so that we can keep the business office better informed of our enrollment projections for the coming year.  SchoolMint will work on web browsers and mobile phones. Additionally, it will allow for better communications and is aligned with LCAP Goal 3, Community and Public Relations. Even with the adoption of SchoolMint, our families will still have the opportunity to attend enrollment fairs and schedule face to face appointments when necessary.

Approve the contract between SchoolMint and the San Leandro Unified School District.

$13,283.67 through 6/30/17; $35,351 annual.  Multi-funded Supp/Conn and General Fund.

Learning to type has become a very important skill.  While students have regular access to devices in the San Leandro Unified School District, many students only have very basic typing skills.  Students will have access to this program at school and at home.  Since the program is web-based, it works on Macs, PCs and Chromebooks. 

Approve the Contract Renewal Between Typing Club and the San Leandro Unified School District for personalized typing software for San Leandro Students all SLUSD school sites. This is a contract for 1 year.  

$11,176.00 from Supplemental and Concentration Grants

The purpose of this Agreement is to promote efficiency of construction operations during the San Leandro Unified School District November 2016 Measure J1 Bond Program (“the Project”) and provide for peaceful settlement of labor disputes and grievances without strikes or lockouts, thereby promoting the public interest in assuring the timely and economical completion of the Project.

If approved by the Board, staff will begin negotiations with the Alameda County Trades Council on finalizing language for the PLA.  A final version of the PLA would then be presented to the Board for approval.

Staff recommends approval of draft Project Labor Agreement with Building and Construction Trades Council of Alameda County.

Our district’s current adopted fee schedule does not include field rental rates at Pac 1 and Pac 2.  The district is proposing that we adopt the city’s current fee schedule for both fields through June 30, 2017.  The fee schedule would include using the city’s group designations.  Continuing with the city’s current fee structure will minimize disruption for current user groups and allow the district time to review all district fees. We anticipate bringing a comprehensive fee update to the Governing Board later this year.

The district anticipates revenues of approximately $10,000 from spring user groups for Pac 1 and Pac 2.  The revenue will be offset due to increased costs for field maintenance and staff costs associated with Community Service.