The Youth Leadership Council will present 'a day in the life' through the strategic goals from the middle school and high school students' perspective. The Youth Leadership Council is the district's student based committee that provides input during the Local Control Accountability Plan development process. Given that this year the San Leandro Unified School District is developing a new strategic plan, the members of the council were provided the opportunity to review the preliminary draft, craft a student centered vision, provide feedback on the plan, and envision what successful implementation by 2020 would look and feel like for a student in our near future. Tonight students will share their perspectives on the 2017-2020 draft of the plan being proposed for adoption. 

As a partner in education, ROP offers rigorous and relevant career technical education to students in the San Leandro Unified School District.  In the 2015-2016 school year San Leandro Unified School District students were enrolled in ROP programs—both on the high school campuses as well as at the ROP Center.  The ROP’s focus of college and career has given many San Leandro Unified School District students their start each year in exciting and rewarding careers through secondary Career-Technical Education (CTE) courses.  Linda Granger, Superintendent of the Eden Area ROP, will review the 2015-2016 data with the Board of Trustees.

This presentation will show how the district performed on the California Dashboard Indicators and introduce the San Leandro USD Performance Dashboard.

When district-owned books, equipment and supplies become unusable, obsolete, or no longer needed, the Superintendent or designee shall identify these items to the Governing Board, together with their estimated value and a recommendation that they be sold or disposed of by one of the methods prescribe in law and administrative regulations.  With Board approval, the Superintendent or designee shall arrange for the sale or disposal of these items.  Please see attached. 

Board Policy 3270(a); Administrative  Regulations 3270 (a).

Adopt Resolution No. 17-20 to Declare Certain Equipment Surplus and/or Obsolete due to the age and condition of the designated equipment. 

Approve list of gifts and donations received within San Leandro Unified School District

The District maintains student teaching agreements with colleges and universities throughout the Bay Area and State.  Many student teaching agreements are approved annually with each college/university. Staff is recommending the renewal of the existing agreement with Cal State University, East Bay. 

Approval is requested to renew student teaching agreement with California State University, East Bay January 1, 2017 to December 31, 2022.

There is no fiscal impact to the general fund.

Review list of textbooks to be discarded for one or more of the standard reasons listed below:

• Poor physical appearance/worn
• Old publication date
• Inaccurate Information
• Damage
• Few/no check-outs
• No longer relevant; dated

Approve list of discarded textbooks from San Leandro High School

As part of continuing our intentional partnerships with our community based organizations, San Leandro Unified School District (SLUSD) would like to partner with Building Futures with Women and Children (BFWC) to expand support services for families needing McKinney-Vento assistance, including families in crisis.  BFWC will provide a 24 hours crisis line, emergency shelter, case management, counseling and resources to our families in crisis.  SLUSD continues to provide a McKinney-Vento Liaison to coordinate with the agency and work with the case managers to ensure services and supports are coordinated to effectively address the needs of our students and families.  This agreement would be in effect from April 2017 to December 31, 2019.

This memorandum of understanding supports a research opportunity with SRI International Center for Technology in Learning and Bancroft Middle School on a Google Expeditions research project. SRI's Center for Technology in Learning (CTL) improves student learning, enhances teaching effectiveness, develops meaningful assessments, and evaluates program impacts in preschool, K–12 schools, community colleges, and informal settings such as museums.

CTL has exceptional capabilities for developing and studying highly innovative teaching and learning approaches that use advanced technology in the areas of science, technology, engineering, and math (STEM); reading and writing; and 21st century skills. The proposed research project will explore the effectiveness of using Google Expeditions in an 8^th grade science lesson.  Google Expeditions enable teachers to bring students on virtual trips to places like museums, underwater, and outer space. Expeditions are collections of linked virtual reality (VR) content and supporting materials that can be used alongside existing curriculum. These trips are collections of virtual reality panoramas — 360° panoramas and 3D images — annotated with details, points of interest, and questions that make them easy to integrate into curriculum already used in schools.  The goal of this project is to understand the impact (if any) of the virtual reality technology enhancements on the science lesson.

Staff recommends approval of MOU.

none

The San Leandro High School basketball team plans to travel to Nevada to participate in a basketball tournament.

Approve out-of-state field trip for high school basketball tournament in Nevada.

The San Leandro Unified School District will adopt its next strategic plan that will guide the organization 2017-2020. Below is an outline of the strategic planning process. 

Our new Strategic Plan for 2017-2020 is grounded in five key areas:

1. Teach, Learn and Achieve

2. Equity and Inclusion through College and Career Readiness

3. Collaborative and Engaged District Culture

4. Family and Community Involvement

5. Facilities and Technology

January 2017 Phase One: Planning and Development

The strategic plan process began with a board study session and workshop on January 17, 2017. Trustees, the senior management team, and the superintendent engaged in a workshop focused on two primary tasks: evaluating our 2013-2016 strategic plan outcomes and participating in a design session in order to develop the next five key areas. Through a variety of activities and facilitated discussions, the team developed a preliminary draft of the new five goals.

Cabinet members refined the preliminary goals and began drafting key initiatives necessary to implement the goal on behalf of our students and families. Cabinet then worked with managers of departments to revise and refine the key initiatives and tactics for implementation of each goal.

February 2017 Phase Two: Engagement and Revision

After completing this first work cycle, district leaders shared the five new goals and key initiatives with site administrators and other site staff constituencies given so much of the implementation of our plan is nested within our individual school communities.

Simultaneously, throughout the month of February, a series of multilingual community engagement nights were held to listen and learn from the community about our current strengths and opportunities for improvement. These community engagement nights also allowed staff to present preliminary goals and receive constructive feedback.  Community members who participated provided the revisions and refinements that staff made before finalizing both the strategic plan and the aligned Local Control Accountability Plan (LCAP) -- which provides the budgetary commitments that will support our implementation efforts. In addition, the preliminary plan was shared with other key stakeholder groups for feedback, including collective bargaining units and community-based organizations.

March and April 2017 Phase Three: Refinement and Adoption

Based on the input gathered in February, staff made revisions and produced the final version of the plan for the board of education to review and adopt. Trustees will be presented the plan for adoption at this April 11th board meeting. This action will allow for staff to align the LCAP, staffing and budgets to the new goals. District staff began to market the new strategic plan through the appropriate channels.

Staff recommends that the board of education adopt the draft of the 2017-2018 strategic plan. 

On April 6th, 2017, the Communications Committee reviewed the plan and recommended the plan for approval at the April 11th board meeting.

Food and Nutrition Services needs to replace the old Point of Service computers that are in use in the cafeterias and serving areas throughout the district.  Most units are at least 8 years old. 

A quote from Heartland School Solutions was requested.  The Food and Nutrition Services Department is currently using Heartland NutriKIDS software for our Point of Service (POS), Meal Accountability and Free and Reduced Application Processing.  We would like to purchase the computers from Heartland because they will come with the necessary software installed. The new computers will be touch screen, and will be more efficient.

The attached quote is for 34 computers, extended warranties, recycling fee and Wireless USB keychain adapter.

Recommend to approve the agreement between Heartland School Solutions and San Leandro Unified School District.

$69,627.88 -  The cost will be paid by Food and Nutrition Services (Fund 13).

Staff is proposing an increase and consolidation of AEC rental rates.   Rental rates were originally approved in January 2012.  The only change since 2012 was to provide access to district schools and programs at no cost.  

Our district currently has contracts with two companies to provide copier and printer services districtwide.  The smaller contract is with Caltronics which expires in January 2019.  There are no proposed changes to the current Caltronics agreement.

The larger contract is with Ray Morgan Company to provide printers and copiers throughout the district. The Ray Morgan contract costs about $400,000 per year for service and equipment leasing, and expires in November 2019.  Ray Morgan has provided a proposal for the district to purchase the equipment that the district is currently being leased.

Proposed Contract

• $684,874.57 one-time charge to purchase all equipment (bond)
• $170,000 per year for service and repair (general fund)
• Net savings of $230,000 per year to general fund
• Proposal would cost $111,126 more than current contract total, however district would own all equipment which would remain useable after term of contract

$684,874.57 from bond funds (Measure J1).  Purchasing the equipment would provide $230,000 in annual savings for the term of the contract through November 2019.

The Legislature of the State of California has designated May 10, 2017, as the annual Day of the Teacher, and the national PTA celebrates May 1 - May 5, 2017, as Teacher Appreciation Week. To recognize and further extend these acknowledgements, the San Leandro Unified School District has designated May 10, 2017, as the Day of the Teacher and May 1 - May 5, 2017, as Teacher Appreciation Week. The resolution expresses the Board of Education's appreciation to the teachers and other certificated staff of the San Leandro Unified School District in serving the varied needs of the students attending our schools. The Resolution also acknowledges the dedication, professionalism and performance of certificated employees who have committed their skills, talents and energies to meet the needs of their students.

                   

Approve Resolution No. 17-21 Designating May 1 - May 5, 2017, as Teacher Appreciation Week and May 10, 2017, as Day of the Teacher.
                       

The adoption of Resolution #17-22 acknowledges the valuable contributions made by our registered nurses to students, parents and staff. Our nurses spend their days performing a myriad of tasks, including education of staff and families to meet students’ needs. The resolution expresses the Board of Education's appreciation to the registered nurses of the District. This resolution also acknowledges their dedication, professionalism and commitment to the health care needs and health care education of our students. School Nurses Week ends on May 12, 2017, in acknowledgment of the birthday of Florence Nightingale.

Approve Resolution No.17-22 Designating May 6, 2017 - May 12, 2017, as National Nurses' Week and May 10, 2017, as School Nurses' Day.

The adoption of the Resolution No. 17-23 acknowledges the valuable contributions made by our classified staff (Alameda Buildings and Trades Council, Teamster Local No 856 and the California School Employees Association, Chapter #94) to students, parents and staff. Our classified staff spend their days performing a myriad of tasks to meet the students’ needs. The resolution expresses the Board of Education's appreciation to all classified staff in the District. This resolution also acknowledges their dedication, professionalism and commitment to the administrative needs of our students.

Adopt Resolution No. 17-23 Designating May 15 - May 19, 2017, as Classified School Employees' Week.  

The Association of California School Administrators (ACSA) is in support of a resolution acknowledging Management Employees’ Week.  The resolution expresses the Board of Education's appreciation of the certificated and classified management staff serving the students, parents and staff of the San Leandro Unified School District.  This resolution also acknowledges their leadership, dedication and commitment to the meeting needs of our students.                            

Approve Resolution No. 17-24 Designating May 22 - May 26, 2017, as Management Employees' Week.  

The District continues to identify legal services that provide effective and efficient services. In addition, the District identifies law firms with the expertise and legal background that matches the District’s needs. In this search, staff has identified Fagen Friedman & Fulfrost LLP as having the legal expertise necessary to assist the District in dealing with issues related to personnel matters, special education matters, and other general legal matters as needed.   

The District is not obligated to encumber and expend funds with any legal firm and services are called upon on an as needed basis.      

Approve the Legal Services agreement with Fagen Friedman & Fulfrost LLP for legal services.

Legal fees are budgeted in the General Fund budget and are only spent as needed.  

At the January 24, 2017, meeting of the SLUSD Board of Education, the board approved a reorganization of the educational services department. At that meeting, the board approved a new organizational structure that included administrative appointments to different positions and responsibilities. Since that time, considerable work has been done to implement this new organizational structure and many duties and tasks assigned to classified employees have been realigned and reassigned. There is an additional need to add some new positions and to eliminate others. Approval of this agenda item will add new classified positions to this department. (Recommended reductions are made in a different action item on this agenda.) Specifically, approval of this agenda item will approve the following new positions and authorize staff to begin the hiring process for them:

1. Program Coordinator: This position will coordinate truancy and safety programs. 

2. Program Coordinator: This position will coordinate college and career readiness programs.

3. Information Data Specialist: This position will assist with data generation and collection efforts related to various district initiatives and state requirements.

Approve this agenda item authorizing the addition of two program coordinator positions and one information data specialist position. 

The cost of these new positions will be offset by the elimination of several other positions identified on the layoff resolution on the next agenda item. 

The SLUSD is undergoing a reorganization process in the educational services department, and is also making significant budget reductions in response to increased costs passed on to school districts by the state. Resolution #17-19 eliminates approximately 13 positions. Several of these positions are funded with site funds and are being eliminated due to uncertainties in site level funding. The remaining positions are being eliminated to cut district costs or as a result of the educational services department reorganization. 

Approve Resolution #17-19 Reducing and/or Eliminating Specially Funded and General Funded Classified Services.

Eliminating these positions will save approximately $375,000 to the district's general fund. 

Jefferson Elementary School 5th grade class plans a three day two night outdoor education trip at the YMCA Camp Arroyo in Livermore on April 5 - 7, 2017.

Approve Contracted Services Agreement between San Leandro Unified School District/Jefferson Elementary School and YMCA Camp Arroyo.

$10,922 - Donations

In the 2017- 2018 academic school year SLUSD will be implementing its first Two Way Bilingual Immersion (TWBI) program for eligible students entering Kindergarten at Washington Elementary.  In coordination with the principal, the site, TWBI staff  and district level staff, Benchmark Adelante was identified as a supplemental instructional material to support the delivery of Spanish Language Arts (SLA) instruction in the TWBI program.  

$16,298 - Multi- funded with Categorical and General Funds

Non-Public School/Agency contracts for the 2016/2017 school year. 

Approve Non-Public School/Agency for the 2016/2017 school year.

$ 36,751.00 - Special Education funds

The Department of Teaching, Learning, and Educational Equity is working with secondary school teachers and administrators to realign our current courses and to develop career pathway courses. We developed new courses and revised courses to reflect shifts towards Common Core State Standards, 21st Century Learning Skills, and A-G eligibility requirements. These new courses and course revisions reflect the ongoing course alignment work the district is conducting.

Courses were reviewed and discussed at the 4/3/17 Board Curriculum Committee, and were recommended by committee members for approval.

Staff recommends approval of new course Advanced Multimedia and course revisions Automotive Technology I, Automotive Technology II and Yearbook/Publications. 

AVID, Advancement Via Individual Determination, is a global nonprofit organization dedicated to closing the achievement gap by preparing all students for college postsecondary opportunities.  AVID trains educators to use proven practices in order to prepare students for success in high school, college, and a career, especially students traditionally underrepresented in higher education. San Leandro Unified School District implements AVID at the secondary school sites and Jefferson Elementary in order to foster college going culture and the necessary instructional support for English Language Learners and low income pupils.

Staff recommends approval of Agreement between AVID College Readiness System Services and Products and the San Leandro Unified School District for the period July 1, 2017 to June 30, 2018. 

$15,773 Supplemental and Concentration Monies/Title I/Site Discretionary

Learning A-Z and Vocabulary Spelling City will support TK-6 teachers in providing Common Core Standard aligned instruction in English Language Arts. NEWSELA will provide supplemental lessons in Common Core Standards for all our 4th-12th grades. The materials support differentiation and have school to home components. Learning A-Z consists of licenses for web based resources including RazKids that provides an online guided reading program with interactive ebooks (in English and Spanish), downloadable books, and reading quizzes linked to diagnostics and lessons. Vocabulary Spelling City supports practice of spelling and vocabulary in an adaptive and game style format. NEWSELA PRO is an innovative way to build reading comprehension with nonfiction, informational text based on daily news articles. NEWSELA PRO allows teachers to filter the same article at a variety of reading levels and assign tasks around close reading (ex: annotating) and download writing assignments or written response tasks. These materials also come with complementary professional development, both live and online.

Staff recommends approval of Learning A-Z, Vocabulary Spelling City and NEWSELA renewal. 

Supplemental Concentration Grants Funds

$107,583.66

We would like to resume project that was previously suspended due to budget restraints.

Original contract amount               $1,290,000.00

Amount paid at suspension              $326,489.15

Total contract amount remaining       $963,510.85

Change order amount                         $50,274.76 

Recommend to approve Change Order No. 1 ESI Contractors for McKinley Elementary School HVAC project.

This project consists of HVAC upgrades to existing classrooms at McKinley Elementary School.  Existing heating and ventilation units will be reconfigured in some locations, while new units will be provided at others.

Proposal for design and planning services for renovation of District Wide facilities beginning with possible new District Office location.

Proposal for design and planning services for renovation of District Wide facilities beginning with possibly Lincoln High School and Juniper locations.

Proposal to examine the infrastructure relating to signage for all our school site buildings.

With the recent heavy rains and wind, many of the eucalyptus trees located along the San Leandro creek adjacent to Bancroft Middle school became an eminent danger to students, staff and users of the facility.  Several trees have fallen; one of the trees took out seventy feet of fence near Carey Drive.  The most recent incident involved a tree that fell onto the Bancroft Avenue Bridge over the San Leandro creek.  In the interest of safety, a decision was made to have a tree contractor respond on an emergency basis, to remove certain trees and reduce the overgrown canopies on all of the other trees posing a safety risk.  This decision was made prior to receiving Board approval due to the urgency of this matter.    

The final invoice has not been received, so staff is requesting approval of up to $24,000 for the emergency tree work.

Up to $24,000 from maintenance budget.  Payment will be based on final invoice which has not yet been received.

The current security systems used in the district have become outdated and obsolete.  The District proposes to conduct a phased pilot program at three sites, SLHS, Garfield ES, and Washington ES to modernize and in the process cut costs to operate and maintain these systems.  This will involve installing new state of the art panels and peripheral devices that will accomplish the following:

1.  Eliminate the need for AT&T phone lines and related costs as the systems are network based, i.e.,  SLHS has seven phone lines at an estimated cost of $130.00/month plus other required services such as phone line trouble.
2. Ability to auto arm/disarm the system through a computer or wireless device saving district funds through reducing on call responder overtime pay.
3. Increased capabilities to real time monitor system notifications such as unauthorized entry alerts.

Enrollment as of April 4th

None

The San Leandro Teachers' Association has submitted an initial proposal to begin reopener negotiations for the 2017-18 school year. This proposal is attached to this agenda item for public review. 

Review consensus items on a continual basis.