Each year, the employees and volunteers are recognized for their commitment and contributions to the SLUSD. The following employees and volunteer were selected to represent the district for the 2017-18 school year:

Teacher of the Year: Kellie Morris, John Muir Middle School

Classified Employee of the Year: Gloria Robles, Garfield Elementary School

Administrator of the Year: Greg Dyer, Maintenance & Operations

Volunteer of the Year: Wing Mok, Monroe Elementary School

Deputy Superintendent Rosanna Mucetti, Ed.D., will present commendations to participants of our Local Control Accountability Parent Advisory Committee (LCAP PAC).

Dr. Rosanna Mucetti, Deputy Superintendent of Educational Services, will present the highlights of the 2017-2018 Local Control Accountability Plan (LCAP) with a focus on the goals, actions and services articulated within the plan. The presentation will also include information and data regarding the progress made with the implementation of the 2016-2017 plan. Information regarding the LCAP development process will also be included in order to understand how stakeholder input played a key role in the development of this upcoming year's LCAP.

Dr. Kevin Collins, Assistant Superintendent of Business & Operations, will address the 2017-18 Proposed Budget with assumptions reflecting updates from the Governor's May Revision.  

As required by Ed Code, the School District governing board will hold a public hearing for the discussion of the annual proposed budget which will be officially adopted by the School District governing board on June 20, 2017.

The Local Control Accountability Plan (LCAP) and budget reflect the district’s commitment to the following five focus areas that serve as the road map for district transformation and continuous improvement practices in alignment with the district's newly adopted strategic plan:

• 1. Teach, Learn and Achieve  
• 2. Equity and Inclusion through College & Career Readiness
• 3. Collaborative and Engaged district culture
• 4. Family and community involvement
• 5. Facilities & Technology

Pursuant to California Education Code paragraph (1) of subdivision (b) of section 52062 and as required by paragraph (1) of subdivision (a) of section 42127, the San Leandro Unified School District shall hold a public hearing on Tuesday, June 6, 2017 to solicit the recommendations and comments of members of the public on the accompanying local control accountability plan and budget. Further, and pursuant to the California Education Code paragraph (2) of subdivision (b) of section 52062 and as required by paragraph (2) of subdivision (a) of section 42127, the San Leandro Unified School District Board of Education shall adopt a local control accountability plan and a budget on Tuesday, June 20, 2017 and subsequently file that LCAP and budget with the county superintendent of schools.

Education Code Sections 33129, 42127, 52060, 52061, and 52062 require a Local Educational Agency to file and adopt a budget subsequent to a public hearing by the governing board of the school district. Once the district files its adopted budget with the County Office of Education (COE), the COE is required to verify that the budget complies with the criteria and standards adopted by the State Board of Education, per E.C. 33127, to determine whether the district will be able to meet its financial obligations in the current and two subsequent fiscal years and notify the district by August 15 whether the COE has approved, conditionally approved, or disapproved the budget.  The staff has developed the budget using the state-adopted Criteria and Standards. It includes the expenditures necessary to implement the Local Control Accountability Plan (LCAP) or annual updates to LCAP that will be effective for the budget year.  Business Services staff has prepared the Adoption Budget based on assumptions from the Alameda County Office of Education (ACOE), California Department of Finance (DOF/FCMAT), and the School Services of California (SSC), Inc. dartboard which provides the school districts critical economic indicators for budget projections. 

Included is the 2017-18 District budget for public hearing and review.  Adoption is scheduled for June 20, 2017.

Key fiscal items are listed below

• Budget is balanced for fiscal year 2017-18 because of $5 million in cuts and adjustments made over the past ten months
• Budget includes over $1.1 million in STRS and PERS increases for 2017-18
• Projected increases in LCFF funding are roughly equal to pension increases and step and column increases through 2020-21
• The district's "SB 858 Reserve Level Disclosure" document is attached 

Fiscal Year 2017-2018 proposed budget reflects a balanced budget that allows the district to maintain the required 3% minimum unrestricted reserves.

Review list of donations received through June 6, 2017.

Approve donations list through June 6, 2017.

When district-owned books, equipment and supplies become unusable, obsolete, or no longer needed, the Superintendent or designee shall identify these items to the Governing Board, together with their estimated value and a recommendation that they be sold or disposed of by one of the methods prescribe in law and administrative regulations.  With Board approval, the Superintendent or designee shall arrange for the sale or disposal of these items.  Please see attached. 

Board Policy 3270(a); Administrative  Regulations 3270 (a).

Adopt Resolution No. 17-20 to Declare Certain Equipment Surplus and/or Obsolete due to the age and condition of the designated equipment. 

The District continues to identify legal services that provide effective and efficient services. In addition, the District identifies law firms with the expertise and legal background that matches the District’s needs. In this search, staff has identified Dannis Woliver Kelley as having the legal expertise necessary to assist the District in dealing with issues related to personnel matters, special education matters, and other general legal matters as needed.   

The District has worked with the firm for the past five years. Dannis Woliver Kelley will not be raising rate ranges for the 2017-18 school year. 

Each school year, the district is required to designate staff who will serve as CIF league representatives for the district.  The 2017-18 designation form is attached to this agenda item.

Review services agreements from California School Boards Association (CSBA) for the 2017-18 school year:

• GAMUT Online Service Agreement
• Manual Maintenance Service Agreement

Approve CSBA Service Agreements for the 2017-18 school year.

Work year calendars are developed for our employees for each school year. Attached to this agenda item are the work year calendars for the 2018-19 school year. 

The District maintains student teaching agreements with colleges and universities throughout the Bay Area and State.  Many student teaching agreements are approved annually with each college/university. The attached agreement is a renewal of an agreement with San Francisco State University. 

Discovery Education Streaming Plus is a comprehensive digital service that motivates students to learn and helps teachers in every content area transform their instruction by integrating the digital media content into their lesson delivery model.  This is the annual renewal of our contract for the 2017-18 academic year.

Staff recommends the renewal of the contract with Discovery Education, Inc. for the 2017-18 school year. 

Staff recommends the approval of the annual contract between Gaggle and SLUSD for 2017-18 school year.

$34,288.00 from Supplemental and Concentration Grants

Schoolwires is a leading website hosting and design company that is geared towards educational institutions. Their primary focus is to provide schools and school districts with tools to enable those without website authoring experience to create and maintain web pages that would foster accurate communication and positive interaction with our stakeholders. This is the annual renewal of our contract for 2017-18.

$30,143.65 from General Funds

Review list of textbooks to be discarded for one or more of the standard reasons listed below:

• Poor physical appearance/worn
• Old publication date
• Inaccurate Information
• Damage
• Few/no check-outs
• No longer relevant; dated

Approve list of textbooks for discard at Jefferson Elementary, Muir Middle School and San Leandro High school

Staff recommends to approve the contract renewal between San Leandro Unified School District and Renaissance Learning for the use of STAR 360 & Accelerated Reader 360 for elementary schools and STAR Reading & STAR Mathematics for secondary school assessment for the 2017-18 school year. 

$106,507.86 from Supplemental and Concentration Grants

Ellevation is a web based software program which assists administrators and teachers to generate individualized language plans to support ELs with the appropriate ELD standards, goals, and accommodations.  Ellevation can generate a wide range of reports, such as RFEP monitoring forms in 35 languages to support multilingual communication with families.

$14,325 Title III Funds 

San Leandro Unified School district will support the multilingual language translation needs of families who require assistance of linguists to perform language services including but not limited to in person interpretation, telephone interpretation and document translation.

Outlined in the  English Learner Master Plan and  under state law, schools must provide written communication in the primary language of the parent when fifteen percent (15%) or more of the students speak a language other than English as indicated on the Language Census report.

Staff recommends that the Board of Education renew the contracted services with Interpreters Unlimited.

$7,000 General Fund

This letter of agreement outlines and formalizes the partnership and site-based agreements between San Leandro Unified School District and Native American Health Center located at the Barbara Lee Center for Health and Wellness. This agreement is supplemental to the Memorandum of Understanding between San Leandro Unified School District and Native American Health Center and the contract in place between these two agencies will not supersede agreements made therein. This agreement is designed to articulate the vision, mutual goals, and expectations of the partnership; outline current services, staffing, and schedules; and clarify roles, responsibilities, and communication mechanisms at the school site.

Staff recommends approval of Letter of Agreement between San Leandro Unified and Native American Health Center for services in 2017-18. 

San Leandro High School proposes to contract with Sean Mosbey, Athletic Training certification (ATC), Certified Strength and Conditioning Specialist (CSCS), to provide athletic prevention training services and treat injuries for all student athletes during 2017-2018 school year. The high school has utilized his services for the past 10 years.

School Smarts is an inclusive parent engagement program that brings parents together in support of their common interest of helping their children and schools succeed. Goals are to foster parent engagement in schools, support parents as children’s first teachers and  develop future parent leaders. Its curriculum is research-based and includes practical and interactive lessons.  It will enable each school in the district K-8 to customize parent universities that address key topics like standards and assessments.  It is available in multiple languages that include, English, Spanish, Chinese, Arabic, Vietnamese and Tagalog

Staff recommends to approve the renewal contract for services with CA PTA School Smart Academy for 2017 2018. 

$27,600 Title I Parent Involvement funds

The Board will discuss and consider approving the proposed Board of Education Calendar for the 2017-2018 school year.

Approve the proposed 2017-2018 Board Meeting Calendar.

The San Leandro Unified School District and the Teamster/Trades bargaining unit have reached a tentative agreement to conclude reopener negotiations for the 2016-17 school year. Consistent with agreements reached with CSEA and SLTA, this agreement provides a 2.5% salary schedule increase retroactive to July 1, 2016. It also increases the "boot allowance" given to Teamster/Trades members to help ensure that these employees are wearing appropriate and safe shoes. This agreement was ratified by Teamster/Trades members and the financial disclosure documents (AB 1200 documents) have been submitted to the Alameda County Office of Education for approval. Both the tentative agreement and AB 1200 documents are attached to this item for board consideration and approval. 

Approve the tentative agreement with the Teamster/Trades bargaining unit for 2016-17 reopener negotiations. 

See AB 1200 disclosure documents attached to this agenda item.

SLUSD recently replaced their phone servers, software, routers and 911 system.  This contract represents a continuation of the software and hardware support contract that was part of the original contract.  Support contracts for phone software, routers, and our 911 system are critical to school safety.   

$65,364.07 from General Funds through 6/30/18

At the April 8, 2016, Board Meeting, trustees approved Eureka Math as the District K-12 math curriculum. Great Minds was approved as the vendor to provide professional development, electronic resources and print this open source consumable adoption for both English and Spanish.  

Due to the high ongoing cost of the reproducible components of this adoption, staff explored options for reprinting the Eureka Math consumable material for 2017-2018. Office Depot was able to provide substantial price savings to the district and greater flexibility.   

Key elements and service components include:

• Assembly, labeling, and packing services are included in the quoted prices.
• Delivery to central warehouse or individual school sites at no additional charge.
• Government approved contract pricing through TCPN.
• All production through closed-door based printing centers.
• Print all materials including student edition, exit tickets, and fluency practice in one booklet.  This will save teachers and students time as they won't have to access each component separately.

Great Minds will continue to provide electronic and Spanish resources under the previous contract.  

Staff recommends the approval of printing Eureka Math Curriculum from Office Depot

$222,659.02 from Lottery Funds

In order for SLUSD to meet the expectations for technology integration in daily teaching, learning and assessment, the district recommends purchasing additional Chromebooks for library multimedia centers and classroom use.  The Calsave Piggy Back Contract will be used as the procurement vehicle.

Staff recommends the approval of the purchase of Lenovo Chromebooks for library multimedia centers and classrooms.

$219,409.65 from bond funds

This proposal is for the purchase of up to 500 Promethean ActivPanels and stands.  Promethean ActivPanel has a 10-point touch and multi-user capability.  It includes wireless presenting.  Teachers and students can observe and intervene with individual work teams while mirroring lesson content from anywhere in the classroom using a mobile device.  Apps for instructions means users can launch any Android App Store to browse and download apps and other educational content to use on the ActivPanel.  Teachers and students can share and interact with multimedia content by using a connected mobile device to receive, send, draw, or interact with digital lesson content.  Promethean will also provide one full time trainer who will work at sites to train teachers to utilize this technology.

The CMAS piggyback contract will be used to procure the ActivPanels.

Staff recommends the approval of purchasing Promethean ActivPanel from STS.

$2,337,757.50 from bond funds

This agreement is between The Regents of the University of California, on behalf of UC Berkeley's Center for Educational Partnerships’ Destination College Advising Corps and Early Academic Outreach Program ("University") and San Leandro High School. This agreement will fund a full time College Advisor Fellow and a Regional Field Mentor to support San Leandro High School students enrolling in college who experience barriers to college access.  EAOP helps students at underserved schools prepare for college and the work force, complete all UC and California State University (CSU) admissions requirements, and apply for college and financial aid. EAOP also guides families by showing them how to navigate complex college preparation, college application, and financial aid processes. 

Staff recommends approval of agreement between The Regents of the University of California, on behalf of UC Berkeley's Center for Educational Partnerships’ Destination College Advising Corps and Early Academic Outreach Program ("University") and San Leandro High School.

$25,000

College Readiness Block Grant 

San Leandro Unified School District is part of the California Career Pathway Consortium that supports our focus on high school to college transitioning, dual enrollment strategies, improved placement, and career pathway development. This Memorandum of Understanding between Chabot-Las Positas Community College District - Chabot College and San Leandro Unified School District, is made on June 6, 2017 regarding offering college level classes to students of the Lincoln High School during after school hours in the Fall 2017 and Spring 2018 terms.

Students enrolled in course will earn early college credit through Chabot College.  Students who are enrolled in high school and in community college at the same time are considered dually enrolled. Dual enrollment has often been associated with gifted and high-performing students whose needs are not fully met in high school, for whom the start of college education should be accelerated.  However, the new AB 288 district-to-district partnerships are for the purpose of forming pathways to college and careers for all students in public high schools, “underachieving students, those from groups underrepresented in postsecondary education, those who are seeking advanced studies while in high school, and those seeking a career technical education credential or certificate,” especially students “who may not already be college bound or who are underrepresented in higher education.” (Quotes from Education Code Section 76004) Dual enrollment participants, including those who are underrepresented, often do as well or better than their non-dual enrollment peers by high school retention and on-time graduation, having a higher high school grade point average, pass assessments into college-level courses, and have higher retention and persistence rates in college.

Completing dual enrollment courses is one option on demonstrating meeting the College and Career Indicator which is one of the State’s six key performance indicators.

Staff recommends approval of Memorandum of Understanding between Chabot-Las Positas Community College District and San Leandro Unified School District to offer a college level class at Lincoln High School for the 2017-18 School Year 

None

Paid by Chabot College's California Career Pathway Trust Allocation 

This MOU is an agreement with the Eden Area Career Pathways Consortium Grant and SLUSD to provide a career themed summer enrichment camp to middle school students. Combining academic content and applied, career oriented learning is a priority of SLUSD and fostering early career awareness among middle school students is an important step for college and career readiness. During this summer camp, current middle school students that register, will rotate through and learn more about four-career technical education programs at the Eden ROP in Hayward, CA. The camp will be offered June 19-29^th Monday- Thursday.  

Staff recommends approval of Memorandum of Understanding between San Leandro Unified School District and Eden Area Regional Occupational Program through the Eden Area Career Pathways Consortium Grant

Funds by Eden Area Career Pathway Trust Grant 

The purpose of this MOU is to set forth terms and conditions of how The Boys & Girls Clubs of San Leandro will operate a summer day camp program at Washington and Jefferson Elementary Schools. The program will be offered Monday – Friday, 7am – 6pm, beginning June 12 and concluding July 28, 2017.  There will not be a program on July 3 & 4.

Staff recommends approval of Memorandum of Understanding between San Leandro Unified School District and Boys & Girls Clubs of San Leandro for 2017 Summer Day Program. 

Non-Public School/Agency contracts for the 2016/2017 school year.

Student       DOB            COST              LOCATION

#1                03/14/08      $19,992.00     Seneca Family of Agencies

#2                05/24/04      $     500.00     Starfish Physical Therapy, Inc.

#3                07/07/09      $     500.00     Starfish Physical Therapy, Inc.

                    Total            $20,992.00

Approve Non-Public School/Agency contracts for 2016/2017 school year. 

$ 20,992.00 - Special Education funds

This program will provide math and science enrichment programs to 5th-9th grade African American students and their families for the 2017-2018 school year .  The program is focused on closing the opportunity gap for African American students when it comes to college and career in the field of science and technology.

Review and approve the Memorandum of Understanding from Choose College Education Foundation, Inc.

San Leandro Unified School District will fund the participation of approximately 25 African American students and their families via CCEF at $500 per student participation for a maximum of $12,500 with supplemental and concentration grant monies.

The Single Plan for Student Achievement (SPSA) is a document that represents a school’s cycle of continuous improvement of student achievement and is a plan of actions to raise the academic performance of all students to the level of performance goals established under California Education Code sections 41507, 41572, and 64001 and the federal No Child Left Behind Act (NCLB) -- transitioning to the federal Every Student Succeeds Act (ESSA) in 2017/2018.

 
The annual process of developing, reviewing, and updating the SPSA includes a comprehensive review of data and the development of actions necessary to achieve school goals. The plan also addresses funding and proposed expenditures related to state and federal categorical programs. Each year, the School Site Council and the local governing board approve the SPSA. 

Garfield Elementary and John Muir Middle School have submitted their plans for board approval in advance of other San Leandro USD schools because of their participation in the federal program monitoring process with the California Department of Education which requires earlier board adoption and meeting particular deadlines to close out the district's review with CDE.

Staff recommends approval of John Muir Middle and Garfield Elementary school's SPSA

Staff is recommending approval of a Personal Services Contract with Rocky Medeiros to review district safety and security systems and protocols.  Mr. Medeiros' background and training will enable him to fill this need for the district.  

Under the proposal, Mr. Medeiros will:

• Conduct safety and security assessments of all district schools
• Review and update all safety and security plans
• Review security policies and procedures
• Review the district's Emergency Operation Center protocols to ensure seamless interfacing with emergency responders and governmental organizations
• Develop and plan new safety and security programs at all campuses
• Identify potential security upgrades including video surveillance and communications equipment

Recommend to approve Personal Services Agreement for up to 480 hours with Rocky Medeiros.

Up to $60,000 from Bond Funds - Measure J1

The original design of the Arts Education Center at San Leandro High School included a recording studio for both sound and video projects. Because of bond budget constraints and contractor issues, the facility was never fully completed and has been in limited operation until this year. With site, district, and SLED funding, the school has worked with a contractor to perform upgrades to the studio. The school is proposing additional equipment upgrades that will enable live broadcasts, including broadcasting from remote locations.

With the possible of a future repurposing of the warehouse building, staff is recommending that we scan the remaining permanent HR and payroll records to prepare for future improvements within the space.  Staff has received estimates from both Ray Morgan Company and SyTech for scanning. SyTech offers the lower price and is used by Alameda County Office of Education.

Staff is recommending the approval of a contract with SyTech to scan up to 480 boxes of records at $181 per box, for a maximum total of $86,880 using Developer Fees (Fund 25). Use of Fund 25 is permissible because the work is being done in conjunction with a facilities project that that will expand student capacity within the district.

When the partnership between San Leandro, San Lorenzo, and First Student was proposed, busses were going to be parked on property belonging to both districts, with many busses assigned to joint routes (serving students from both districts). The original contract also called for our district to make space available in the district maintenance facility for bus repairs. In late June, First Student determined it would be more efficient to park all thirty busses at the District Office Annex on Juniper Street. With that change, San Lorenzo and San Leandro have drafted agreement where San Lorenzo would pay $2,000 per month ($24,000 per year) in exchange for First Student to exclusively use San Leandro facilities. The agreement would begin when the busses are moved to district property.

$24,000 annual lease revenue for each of the four remaining years of the First Student contract

Due to the Secondary Redesign, classrooms will need to be moved from SLHS main and FTK campuses. Two quotes were received for moving furniture and boxes.  The NorCal Moving quote was $37,501.81 and the Corovan Moving & Storage quote was $19,003.52.                                             

Recommend to approve proposal with Corovan Moving.

$19,003.52 from Maintenance and Operations Fund (Resource 8150)

WLC Architects will provide services for Elementary and Middle School Library Conceptual Design Services and the San Leandro High School Library Modernization project. 

Recommend to approve contract from WLC Architects.

$225,000 from Measure J1 funds

American Consulting Engineers Electrical, Inc. will conduct survey assessments for power distribution system and power service for ten school sites.  Both Jefferson and FTK will not be assessed since they are newer schools.

Recommend to approve contract for American Consulting Engineers Electrical, Inc.

$48,000 from Measure J1 funds

SimplexGrinnel will perform fire inspections throughout the school year for District Fire Alarms, Fire Hydrants, Fire Hose, Sprinklers, Suppression Systems and Standpipe inspections. 

Recommend to approve SimplexGrinnel quote.

$91,774.20 from Maintenance and Operations (Resource 8150)