Education Code Sections 60119 [as revised by Chapter 900, Statutes of 2004 and CCR, Title 5, Section 9531 (c)], requires the Board of Education to annually certify through a resolution as to whether each pupil in each school in the district has, or will have prior to the end of that fiscal year, sufficient textbooks or instructional materials, or both, in each subject, including English learners, in mathematics, science, laboratory science equipment for science laboratory classes in grades 9-12, foreign language, health classes, history-social science, and English/language arts, including the English language development component of an adopted program, consistent with the content and cycles or the curriculum frameworks adopted by the state board.  If the Board of Education determines that there are insufficient textbooks or instructional materials, or both, the Board of Education shall provide information to classroom teachers and to the public, setting forth the reasons that each pupil does not have sufficient textbooks or instructional materials and take action to ensure that each pupil has sufficient textbooks or instructional materials, or both, within two months of the beginning of the school year in which the determination is made.  This required public hearing informs parents and community about the compliance and statement of assurance for the pupil textbook and instructional materials sufficiency or insufficiency of instructional materials for the 2017-2018 school year and offers them the opportunity to address the Board regarding this matter.

Conduct public hearing for Sufficiency of Instructional Materials for 2017-2018.

State Instructional Materials and Lottery Funds are used to purchase textbooks and instructional materials.

Government Code Section 3547 requires the Board of Education to present all initial bargaining proposals of exclusive representatives and of public school employers, which relate to matters within the scope of representation. The proposals shall be presented at a public meeting of the public school employer and thereafter shall be public records. 

The purpose for this hearing is to inform the public that the San Leandro Unified School District intends to reopen negotiations with the Teamsters Union Local No.856/Alameda Building Trades Council for the 2017-18 school year based on the agreement reached with them during the 2016-17 school year. This agreement, which was approved by the SLUSD Board of Education in June 2017, included a clause that would allow either party to reopen negotiations for 2017-18 to discuss salaries and/or benefits if any other bargaining unit received a salary increase for the 2017-18 school year. Recently the SLUSD reached tentative agreements with the SLTA and CSEA for a 2.0% salary schedule increase for the 2017-18 school year. 

Open a public hearing to inform the public that the SLUSD intends to reopen negotiations with the Teamsters/Trades bargaining unit for the 2017-18 school year to discuss salaries and benefits. This hearing will provide the public an opportunity to comment on these negotiations. 

When district-owned books, equipment and supplies become unusable, obsolete, or no longer needed, the Superintendent or designee shall identify these items to the Governing Board, together with their estimated value and a recommendation that they be sold or disposed of by one of the methods prescribe in law and administrative regulations.  With Board approval, the Superintendent or designee shall arrange for the sale or disposal of these items.  Please see attached. 

Board Policy 3270(a); Administrative  Regulations 3270 (a).

Adopt Resolution No. 17-34 to Declare Certain Equipment Surplus and/or Obsolete due to the age and condition of the designated equipment. 

Imagine Learning provides strategic first-language support in 15 languages and English Language Development to facilitate and enhance English Learner language acquisition as a means to increasing both language proficiency and academic achievement.  This instructional software program will support our English Learners as a supplemental program within our blended learning suite as students practice vocabulary, syntax, reading, speaking, and fluency. As students become more proficient in English, this language support gradually fades, preparing students for English-only academic environments and overall improved success in school.

Staff recommends approving the additional annual license renewal with Imagine Learning for the 2017-18 school year.

$34,042 Multi Funded Title III Immigrant and Supplemental Concentration funds.

To reduce the risk of mission critical data loss and service availability, the district contracted with ACOE to perform off site system replication and data backup.  We are continuing the same service with ACOE for 2016-17 school year.

Nominations for CSBA Directors-at-Large for African American, American Indian and County are now being accepted through Friday, September 29.

Nominations for Director-at-Large must be made by a CSBA board member and nominee must be a baord members from a CSBA district member or country office of education. ?(Please note: Only a CSBA member County Board of Education may submit a nomination for the Director-at-Large, County Seat).

Nominate a Director-at-Large for CSBA.

September 17-23, 2017 marks the celebration of the 230th anniversary of the signing of the United States Constitution. The United States Constitution stands as a testament to the tenacity of Americans throughout history to maintain their liberties and freedoms and to ensure those unalienable rights to every American. The tradition of celebrating the Constitution was started by the Daughters of the American Revolution. In 1955, DAR petitioned Congress to set aside September 17-23 annually to be dedicated for the observance of Constitution Week. The resolution was later adopted by the US Congress and signed into public law on August 2, 1956, by President Dwight D. Eisenhower.

The aims of the celebration are to:

• Emphasize citizen's responsibilities for protecting and defending the Constitution.
• Inform people that the Constitution is the basis for American's great heritage and the foundation for our way of life.
• Encourage the study of the historical events which led to the framing of the Constitution in September 1787.

Constitution Week is a great time to learn more about this important document and celebrate the freedoms it gave us.

Adopt Resolution 17-37 Proclaiming September 17-23, 2017, as Constitution Week

Our district has an existing five year contract with Ray Morgan Company (RMC) to provide and service copiers and printers at all sites. Last spring, the Governing Board approved the purchase of all leased RMC equipment.  The purchase results in the district only being responsible for the service portion of the contract, which represents a savings of about $250,000 per year.

RMC has provided an updated contract to the district with a cost of $12,713.50 per month for service and repairs.  The contract is adjusted annually based on copier and printer usage.

As of June 1, 2017 there were 27 months remaining on the RMC contract.  The current proposal extends the 27 months by an additional two years (total of 51 months) at the current rate for service.  Because the equipment will be up to seven years old at the end of the term, this is a very good deal for the district.

Approve updated Ray Morgan Company Maintenance Agreement with two year extension.

$152,562 annual cost (adjusted for copies) from General Fund.

Our district uses Laser Fiche software for both electronic document management as well as simplifying the hiring process.  We have used Ray Morgan Company (RMC) to provide the Laser Fiche license for the past three years.  The current contract with RMC expires in October.

The district has been looking at other vendors who would be able to help us become more efficient and maximize the capabilities of Laser Fiche.  ECS Imaging, Inc. is the vendor used by the City of San Leandro as well as several K-12 districts.  

ECS has provided the district with the attached quote which represents a $1,300 annual increase over the RMC contract.  However, this quote includes 20 hours of remote technical support and unlimited phone support.

Total cost of $11,920 for one year renewal of Laser Fiche software license from unrestricted funds.

On June 14, 2017, the San Leandro Unified School District and the San Leandro Teachers Association' entered into a tentative agreement to conclude reopener contract negotiations for the 2017-18 school year. The agreement provides for a 2.0% compensation increase retroactive to July 1, 2017. Approval of this item will approve the tentative agreement and the supporting AB 1200 public disclosure documents.

Approve the tentative agreement and supporting AB1200 public disclosure documents with the San Leandro Teachers' Association. 

See the Certification of the District's Ability to Afford the Costs of Collective Bargaining Agreements attached to this agenda item. 

The SLUSD occasionally has the need for administrators to perform work that is outside of the scope of their regular assignments. For example, there are times when site administrators are asked to assist with implementing district initiatives during their summer break. Staff is recommending that the Board of Education approve a standard hourly rate for administrators performing this type of work. The recommended rate is indexed to the hourly rate for elementary principals (enrollment under 800 students) at step 5 on the SLUSD Certificated Administrative Salary Schedule, which is currently $84.16 per hour. 

Approve the hourly rate for administrators performing work outside of the scope of their regular assignments. 

None

Education Code Section 60119 as revised by Chapter 900, Statutes of 2004 and CCR, Title 5, Section 9531(c) as amended, requires the Board of Education to annually certify through a resolution as to whether each pupil in each school in the district has, or will have prior to the end of that fiscal year, sufficient textbooks or instructional materials, or both, in each subject including English learners, in mathematics, science, laboratory science equipment for science laboratory classes in grades 9-12, foreign language, health classes, history-social science, and English/language arts, including the English language development component of an adopted program, consistent with the content and cycles or the curriculum frameworks adopted by the state board. 

The District has worked diligently to ensure schools have appropriate State approved standards-based core academic instructional materials in every classroom.  The District process for acquiring textbooks and instructional materials is consistent with the content and cycles of the curriculum framework adopted by the State Board of Education.

Staff recommends adoption of Resolution No. 17-35 regarding Sufficiency of Instructional Materials for the 2017-2018 school year.

Instructional Materials and Lottery Funds are used to purchase textbooks and instructional materials.

Girls Inc. of Alameda County provides programs designed to empower girls at every stage of development, and provides a supportive, engaging environment for them to thrive. Girls Inc. focuses on the whole girl: her health and well-being, education, and development as a leader. This MOU outlines the partnership between Girls Inc. and San Leandro Unified School District's Barbara Lee Center for Health & Wellness (BLC) to provide a HEART "Helping Everyone Achieve Respect Together" Peer Education program for 25 girls from San Leandro High School.  This program meets every Thursday at the BLC. Girls Inc. is committed to working together with San Leandro Unified School District to expand opportunities for girls.

Staff recommends approval of Memorandum of Understanding between GIRLS INCORPORATED OF ALAMEDA COUNTY and San Leandro Unified School District for the HEART Peer Education Program for 2017-18 school year. 

none

Effective January 1, 2015 Senate Bill 1266, an amendment to section 49414 of the California Education Code, requires school districts, county offices of education, and charter schools to provide emergency epinephrine auto-injectors to school nurses and trained personnel who have volunteered, as specified, and authorizes school nurses and trained personnel to use epinephrine auto-injectors to provide emergency medical aid to persons suffering, or reasonably believed to be suffering, from an anaphylactic reaction. The bill requires a qualified supervisor of health or administrator at a school district, county office of education, or charter school to obtain the prescription for epinephrine auto-injectors from an authorizing physician and surgeon, as defined, and authorizes the prescription to be filled by local or mail order pharmacies or epinephrine auto-injector manufacturers. The bill requires epinephrine auto-injectors to be stocked and restocked by the qualified supervisor of health or administrator in accordance with specified provisions. This MOU outlines the specifics of meeting this requirement. 

Staff recommends approval of MEMORANDUM OF UNDERSTANDING between County of Alameda and San Leandro Unified School District regarding SB 1266, Section 49414 of the Education Code, relating to pupil health;  epinephrine auto-injectors.

None 

Non-Public School for the 2016/2017 school year.

 Non-Public School/Agency for the 2017/2018 school year. 

Approve the Non-Public School/Agency Contract for the 2016/2017 & 2017/2018 school year.

$ 815,872.77 - Special Education funds

Ro Health is a provider of school district healthcare services. This agreement is between Ro Health and San Leandro Unified School District for the purpose of providing LVN support, if needed, to SLUSD diabetic students and also to serve as substitute coverage for SLUSD School Nurses as needed for the 2017-2018 school year. 

Staff recommends approval of the agreement of services between Ro Health and SLUSD for the 2017-2018 school year. 

When this service is needed, the hourly rate for an LVN is $47.60, which would be paid for by General Funds. 

District is planning upgrades to San Leandro High School cafeteria including new flooring, paint seating areas.  This proposal is for furniture only.

Recommend to approve quote from Meteor for cafeteria furniture.

$144.115.79 from Fund 13

The pool pump that handles the sewer line broke and needed to be repaired immediately to avoid any health or safety issues, and avoid a prolonged shut down of the pool.  Repairs have been completed.

Recommend to approve invoice from Pump Repair Service Co.

$27,711.75 from Maintenance Funds

The contractor, ESI Inc., submitted a Change Order to add one floor hatch for the HVAC project at    McKinley Elementary.

Recommend to approve Change Order #2 McKinley Elementary HVAC project.

$3,686 from Measure J1 Funds

The contractor, ESI Inc., submitted a Change Order #3 to provide power to three areas that were not shown on the bid electrical drawings at McKinley Elementary.

Approve Change Order #3 for McKinley Elementary HVAC project.

$2,109 from Measure J1 Funds

Approve proposal from Romano Painting and Migale Painting to paint the libraries at McKinley and Roosevelt Elementary schools and Bancroft Middle school as part of the library renovations.  Painting companies where chosen based on the low bid.

Approve proposals from Romano Painting and Migale Painting for library renovations.

$79,300 from Measure J1 Funds.

Approve proposal from Anderson Carpet and Linoleum to install carpet in the libraries at McKinley and Roosevelt Elementary schools and Bancroft Middle school as part of the library renovations.

Recommend to approve proposal from Anderson Carpet and Linoleum.

$34,690 from Measure J1 Funds

Due to traffic congestion at James Madison Elementary, the City of San Leandro did a traffic study.  It was recommended that the drop off route should be reversed for the safety of the students. It was further decided to seal coat the entire parking area to help preserve the asphalt. JP Paving & Grading, Inc. came in with the low bid and completed the work before the first day of school.

Recommend to approve the proposal of JP Paving & Grading, Inc. 

$11,130 from Measure J1 Funds.

RGM & Associates asked to extend the original agreement dated January 25, 2017 for additional Program Management Service/Construction Management Services for Measure J1 Bond.

Recommend to approve the Amendment to RGM & Associates contract.

$100,000 from Measure J1

Four classrooms at Roosevelt Elementary were in need of refinishing.  Amazing Hardwood Floor, Inc. was contacted to do the work over the summer. 

Recommend to approve invoice from Amazing Hardwood Floor, Inc.

$11,400 from Maintenance Funds

Sonitrol upgrades to alarm panel for remote access was done at McKinley Elementary School.  

Approve invoice for Sonitrol upgrade at McKinley Elementary.

$19,167.60 from Measure J1 Funds.

Maintenance and Operations Department is requesting approval for Blanket Purchase orders over $10,000.  These Purchase Orders are for companies that help in the maintenance of our school sites.

Approve Blanket Purchase Orders.

Up to $143,000 from Maintenance and Operations (General Fund).

Attached is the course listing for the San Leandro Adult Education Courses of Study for the 2017-2018 school year which has been approved by the California Department of Education.

Enrollment Numbers as of August 24, 2017

None

Trustees to discuss and comment on the rational for rescheduling our annual State of the District event from the spring to the fall of this current school year; this change is being recommended given that the event provides the district an opportunity to present the newly adopted 2017-2020 strategic plan to the community.