Review list of gifts and donations received in August 2017

Approve list of gifts and donations received in August 2017

Community Services Comparative Report 2016-17 Fiscal Year

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In November of 1979, the California electorate adopted Proposition 4, commonly called the Gann Amendment, which added Article XIII-B to the California Constitution.  The set of provisions of that article established maximum tax appropriation limitations, commonly called “Gann Limits,” for public agencies, including school districts. 

The District must establish a revised Gann Limit report each fiscal year in accordance with the provisions of this article and applicable statutory law. 

Attached is the Gann Limit for the San Leandro Unified School District. 

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In an effort to maximize our E-rate funding, we published an RFP for our school sites Network Cabinets and UPS power backups for our main cabinets. We identified several sites that would either require a cabinet replacement due to old infrastructure or improve our instructional spaces by deploying a better, soundproofing, network cabinet.

Ultimately we came up with a total number of $62,696.96. According to 80% coverage by E-rate, it should cover $50,157.57 and SLUSD will be responsible for $12,539.39. 

The RFP does not reflect these numbers as we had to ask for all numbers for all sites at the time of publishing the RFP. At that time, we did not know completely what our needs were across the District and did not have an ample amount of time to research these requirements. Secondly, we did not want to spend money on technology that would not be required even though we are only paying 20 cents on the dollar.

Moving forward, we will continue to evaluate our E-rate budget to see where we can spend the remaining dollars.  The included spreadsheet shows E-Rate budget compared to RFP costs and then costs that pertain to equipment that is actually needed.

Staff recommend the approval the purchasing of network cabinet and UPS.

Total number of the project is $62,696.96.

According to 80% coverage by e-rate, it should cover $50,157.57 and SLUSD will be responsible for $12,539.39.

Review list of library books to be discarded for one or more of the standard reasons listed below:

• Poor physical appearance/worn
• Old publication date
• Inaccurate Information
• Damage
• Few/no check-outs
• No longer relevant; dated

Approve lists of library books to be discarded

Review Resolution 17-38 in support of DACA legislation

Approve Resolution 17-38 in support of DACA legislation

San Leandro Unified School district is collaborating with the Alameda County Community Food Bank to support the Supplemental Nutrition Assistance Program (SNAP) and oppose cuts considered by the U.S. President and Congress.  These cuts would affect families within our school district who rely on CalFresh to meet their needs.

Approve Resolution 17-39 in support of CalFresh-SNAP program.

Introduction

Each year, the district presents financial data to the Board of Education, the Alameda County Office of Education, and the California Department of Education that reflects the final results of the school district’s year end closing process.  This financial information is the Unaudited Actuals of the district.  Unaudited Actuals must be presented to the Board of Education by September 15 each year for consideration.  The following is a summary of the highlights of the General Fund.

Revenues

Overall, the district ended the 2016-17 Fiscal Year with total General Fund combined revenue of $94,675,930, which was an increase of about $1.8 million from 2015-16.  2016-17 revenue includes $2,727,282 in STRS On-Behalf Pension contributions, which are not actually received by the district.

Expenditures

Overall, the district incurred total General Fund combined expenditures of $94,131,379.  This represented an increase of about $4.1 million from 2015-16.  Approximately 80% of General Fund expenditures were for salaries and benefits.  

Fund Balance

The District's Ending Fund Balance increased by $703,869 in 2016-17, with a final balance of $6,579,218.  The total is comprised of both Unrestricted and Restricted components.  The Unrestricted balance decreased by $158,797 to $4,046,256.  The Restricted balance increased by $862,765 to $2,532,961.  The primary reason for the increase in Restricted Fund Balance is that the district moved moved its "Redevelopment Agency" revenue from a facilities fund to the General Fund to assist with cash flow needs throughout the year.  The district has about $1.2 million in "excess" reserves, which are defined as any Unrestricted Ending Fund Balance above the 3% minimum.

With the sunset of our parcel tax revenue, the District's current multi-year projection assumes about $400,000 in cuts for 2018-19 and $800,000 in cuts for 2019-20 in order to maintain the 3% reserve.  These projections will be updated for First Interim to account for increases in enrollment.

Approve Unaudited Actuals for 2016-17.

In February 2017 the SLUSD Board of Education adopted changes to Board Policy and Administrative Regulation 1240 - Volunteer Assistance. The changes established clear guidelines for the different types of volunteers  who may work in our district as well as the prerequisite requirements that are necessary to become a volunteer. One of the changes to these procedures is to require fingerprint clearance for regular or "Level 2" volunteers to help ensure student safety. Procedures to implement the revised policy have been created.

Prior to implementing these changes, staff is asking the board to discuss options for possibly offsetting or waiving the cost to volunteers for receiving fingerprint clearance, which can be as high as $80. While this is a onetime cost and fingerprint clearance remains in place for as long as the volunteer wants to work in our district, this cost could be a deterrent to or present a financial hardship for some of our parents and community members. 

Some options for the board to consider include the following:

*Covering the cost for all volunteers on an ongoing basis;

*Covering the cost for 2017-18 only during our implementation year;

*Covering the cost for 2017-18 and then allowing volunteers to apply for a waiver of fees for financial hardship; 

*Covering the cost of the "rolling fee," which is the fee charged by agencies to process fingerprint clearance (typically around $20).

It is estimated that the cost to cover of fingerprint clearance for our volunteers during our implementation year would be approximately $20,000. This amount would drop significantly in subsequent years since only new volunteers to the district would need to have their prints cleared. 

Staff is requesting that the Board of Education take action to establish a fingerprint fee structure for volunteers so that this will be in place when the new procedures are officially implemented. 

Take action to create a fee structure for volunteer fingerprint clearance costs.

To be determined. 

Approve the tentative agreement with the California School Employees' Association. 

See the Certification of the District's Ability to Afford the Costs of Collective Bargaining Agreements attached to this agenda item.

Consistent with agreements reached with the San Leandro Teachers' Association and the California School Employees' Association, a compensation increase of 2% is being recommended for the salary schedule of classified managers, certificated managers, and confidential employees. Approval of this item will increase the salary schedules for these employee groups by 2% retroactive to July 1, 2017. 

Approve this agenda item authorizing a 2% salary schedule increase to the salary schedule for classified managers, certificated managers, and confidential employees retroactive to July 1, 2017. 

See the Certification of the District's Ability to Afford the Costs of Collective Bargaining Agreements attached to this agenda item. 

Consistent with agreements reached with the San Leandro Teachers' Association, the California School Employees' Association, unrepresented managers, and confidential employees, a compensation increase is being recommended for the assistant superintendent of business services. Approval of the attached employment agreement amendment will amend the agreement between the SLUSD and Dr. Kevin Collins to increase the base salary for his position by 2% retroactive to July 1, 2017. 

Approve the employment agreement amendment between the SLUSD and Dr. Kevin Collins, assistant superintendent of business services.

See the Certification of the District's Ability to Afford the Costs of Collective Bargaining Agreements attached to item M.3.c of this agenda. 

Consistent with agreements reached with the San Leandro Teachers' Association, the California School Employees' Association, unrepresented managers, and confidential employees, a compensation increase is being recommended for the assistant superintendent of human resources. Approval of the attached employment agreement amendment will amend the agreement between the SLUSD and Dr. John Thompson to increase the base salary for his position by 2% retroactive to July 1, 2017.

Approve the employment agreement amendment between the SLUSD and Dr. John Thompson, assistant superintendent of human resources. 

See the Certification of the District's Ability to Afford the Costs of Collective Bargaining Agreements attached to item M.3.c. of this agenda. 

Consistent with agreements reached with the San Leandro Teachers' Association, the California School Employees' Association, unrepresented managers, and confidential employees, a compensation increase is being recommended for the deputy superintendent of educational services. Approval of the attached employment agreement amendment will amend the agreement between the SLUSD and Dr. Rosanna Mucetti to increase the base salary for her position by 2% retroactive to July 1, 2017. 

Approve the employment agreement amendment between the SLUSD and Dr. Rosanna Mucetti, deputy superintendent of educational services.

See the Certification of the District's Ability to Afford the Costs of a Collective Bargaining Agreement attached to item M.3.c of this agenda. 

All of the SLUSD school sites have created their school expenditure plan aligned to the district's new strategic goals for the 2017-2018 school year. The plans inform the board of education of the site level strategic initiatives designed by principals and School Site Councils for their particular school. School site principals have conducted work with their School Site Councils in order to create expenditure plans for the upcoming 2017-2018 aligned to the goals, initiatives, and tactics in the district's 2017-2020 strategic action plan. The attached SPSAs reflect the focused work principals will lead at their schools to improve student achievement. 

Approve 2017-2018 Single Plans for Student Achievement for SLUSD schools

This memorandum of Understanding (MOU) establishes an agreement for services between Girls Inc of Alameda County (Girls Inc.) and San Leandro Unified School District (SLUSD), in support of Girls Inc.'s GIRLStart and WOW! programs at Woodrow Wilson Elementary School, All STARS program at John Muir Middle School, and HEART program at the Barbara Lee Center for Health and Wellness.  This terms of this agreement are for the 2017-18 school year.

Approve Memorandum of Understanding between Girls Inc and San Leandro Unified School District

$30,000 Supplemental and Concentration Funds

Wilson Elementary School 5th grade class plans a three day two night outdoor science program trip to NatureBridge in Sausalito on April 18 -20, 2018.

Approve Contracted Services Agreement between San Leandro Unified School District/Wilson Elementary School and NatureBridge.

$29,885 - Supplemental and Concentration Grant Funds and Donations

2017/2018 Non-Public Agency Contracts

Approve Non-Public Agency for 2017/2018 school year.

$ 43,680.00 - Special Education funds

There have been problems with cylinders on the exterior locks. For safety reasons, it was decided to replace the locks.   R & H Wholesale Supply, Inc. was contacted by District to supply the hardware.

Recommend to approve quote to replace exterior locks at the Arts Education Center.

$8,567.51 from Measure J1 Bond

As part of the cafeteria renovation, a quote from Anderson Carpet and Linoleum to install owner supplied LVT.

Recommend to approve quote to install flooring at San Leandro High School. 

$20,773 from Measure J1 Fund

As part of the Library Renovation, new furniture will be ordered for all the libraries.  This quote is only for McKinley and Roosevelt ES, John Muir  and Bancroft MS.

Recommend to approve Meteor quote for Library furniture

$482,132.03 from Measure J1 Fund

Anderson Carpet and Linoleum submitted quote for carpet installation at Garfield ES, Jefferson ES, Wilson ES and John Muir MS as part of library renovation.

Recommend to approve quote for $31,963.

$31,963 from Measure J1 Fund

The contractor, ESI, Inc., submitted Change Order #4 to fix gas leak in Building A at McKinley Elementary.

Recommend to Approve Change Order #4 to fix gas leak. 

$2508.00 from Measure J1 Funds

Demolition for McKinley ES, Roosevelt ES and Bancroft MS must be completed before contractors can paint and lay carpet.  Maintenance employees will do this work.

Recommend to approve overtime cost for library demolition.

$3,970.00 from Measure J1 Fund

HKIT Architect submitted proposal to convert Madison Administrative Wing (Juniper structure) into classrooms for Madison Elementary school.

Recommend to approve proposal from HKIT Architects.

$424,515 from Measure J1 Fund

Proposal for project was approved at August 23, 2017 F & T meeting.  Project awarded to Anderson Carpet and Linoleum to install carpet at McKinley Elementary, Roosevelt Elementary and Bancroft Middle schools.

Approve CUPCCAA contract for Anderson Carpet and Linoleum.

$34,690 from Measure J1 Funds

Proposal for project was approved at August 23, 2017 F & T meeting.  Project awarded to Romano Painting and Paperhanging, Inc. to paint libraries at McKinley Elementary and Bancroft Middle schools.

Approve CUPCCAA contract for Romano Painting and Paperhanging, Inc.

$46,700 from Measure J1 Fund

Proposal for project was approved at August 23, 2017 F & T.  Project awarded to Migale Painting Company to paint library at Roosevelt Elementary school.

Approve CUPCCAA contract for Migale Painting Company.

$32,600 from Measure J1 Fund

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