Aaron will provide a monthly update on Bond information

Rob Mangewala, Senior Director of Educational Services and Ruben Aurelio, Director of Assessment and Data Management Services, will provide an update regarding the California Assessment of Student Performance and Progress (CAASPP) results from Spring, 2017.  During their presentation, they will provide a three year analysis of CAASPP results.  The 2017 CAASPP results are available online at our website on the CAASPP Results page on the Community tab.

Dr. Collins will present the results of the 2016-17 district audit, as well as audits for Measures M, B, and J1.

Review minutes from the September 12, 2017 Board Meeting.

When district-owned books, equipment and supplies become unusable, obsolete, or no longer needed, the Superintendent or designee shall identify these items to the Governing Board, together with their estimated value and a recommendation that they be sold or disposed of by one of the methods prescribe in law and administrative regulations.  With Board approval, the Superintendent or designee shall arrange for the sale or disposal of these items.  Please see attached. 

Board Policy 3270(a); Administrative  Regulations 3270 (a).

Adopt Resolution No. 17-44 to Declare Certain Equipment Surplus and/or Obsolete due to the age and condition of the designated equipment. 

Review list of gifts and donations received in November 2017.

Approve list of gifts and donations received in November 2017.

Contract for crossing guard services for 2017-18.  Company did not send contract to district until mid-October, despite several phone calls.

Prior to 2009-2010, the City of San Leandro funded the Crossing Guard Program to ensure that students can safely cross our busy streets as they come to and from school each day. Since 2009-2010 school year, the District and the City of San Leandro reached agreement to share the cost (50/50) of the crossing guard program. 

The schools covered by this contract are:

- Garfield Elementary School
- Jefferson Elementary School
- Madison Elementary School
- McKinley Elementary School
- Monroe Elementary School
- Roosevelt Elementary School
- Washington Elementary School
- Wilson Elementary School 

Our auditor, VTD , has completed its annual bond audits per Assembly Bill 3627, Chapter 1002, Education Code 41020, which outlines both District and County Office of Education responsibilities with regard to annual audits conducted by each district's independent auditors.  Per annual audit timelines, on or before January 31, the district Board shall review at a public meeting the annual audit, any audit findings, recommendations and any description of, or plans for correction.

These audits shall be conducted in accordance with the Government Auditing Standards issued by the Comptroller General of the United States for financial and performance audits.

The balances for Measures B and M were both zero as of June 30, 2017, so these represent the final audits of both bond programs.

 The first series of Measure J1 was sold in May, and this represents all activity through June 30.

 There were no audit findings or adjustments for any of the bond audits.

At this Board meeting, staff is recommending the acceptance of the Annual Audit.

Accept 2016-17 Bond Audit reports for Measures B, M, and J1.

There is no financial impact for accepting audit reports.

The district's 2016-17 audit is being presented per Assembly Bill 3627, Chapter 1002, Education Code 41020, which outlines both District and County Office of Education responsibilities with regard to annual audits conducted by each district's independent auditors.  Per annual audit timelines, on or before January 31, the district Board shall review at a public meeting the annual audit, any audit findings, recommendations and any description of, or plans for correction.

These audits shall be conducted in accordance with the Government Auditing Standards issued by the Comptroller General of the United States for financial and performance audits.

At this Board meeting, staff is recommending the acceptance of the Annual Audit.

Recommend to accept the 2016-17 Audit Report.

There is no direct cost in accepting the annual district audit.

The Board of Education is being asked to approve the 2017-18 salary schedules for various employee groups.  These salary schedules reflect increases agreed to during negotiations for the 2017-18 school year. 

Review list of library books to be discarded for one or more of the standard reasons listed below:

• Poor physical appearance/worn
• Old publication date
• Inaccurate Information
• Damage
• Few/no check-outs
• No longer relevant; dated

Approve list of discarded textbooks from Garfield, Monroe and Muir Schools.

Anderson Carpet and Linoleum submitted a CUPCCA contract for carpet and flooring installation at Garfield ES, Jefferson ES, Wilson ES and John Muir MS as part of library renovation.

 Garfield ES - $7,207

Jefferson ES - $ 8,381

Wilson ES - $5,367

John Muir MS - $10,738

$31,963 from Measure J1 Fund

Anderson Carpet and Linoleum submitted a CUPCCAA contract for installation of flooring at SLHS. cafeteria.

$20,773 - Measure J1 Fund

Facilities department recommends approval of the NOC.

The Facilites Department recommends the approval of the NOC.

The Facilities Department recommends the approval of the NOC.

The Facilities Department recommends the approval of the NOC.

The Facilites Department recommends the approval of the NOC.

The Facilites Department recommends the approval of the NOC.

The Facilites Department recommends the approval of the NOC.

The San Leandro Unified School District owns two portables at Jefferson Elementary School that are deemed at the end of their useful life. The cost to repair in both time and money exceeds a new purchase price.

None. Savings on demolition, removal and hazmat.

background info

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Inclusive Schools Week began in 2001 and is held annually the first full week of December.  Since its inception, Inclusive Schools Week has celebrated the progress that school have made in providing a support and quality education to an increasingly diverse student population, including students who are marginalized due to disability, gender, socio-economic status, cultural heritage, language preference and other factors.  The Week also provides an important opportunity for educators, students and parents to discuss what else needs to be done in order to ensure that San Leandro Unified School District continues to improve our ability to successfully educate all children.

Review and approve Resolution 17-43, Inclusive Schools Week, December 4-7, 2017

A service provided by the California School Boards Association (CSBA) is to provide school districts with recommended updates to school board policies. When the district receives these recommendations, they are reviewed by staff, sent to the San Leandro Unified School District (SLUSD) Policy Committee for review, and then sent to the Board of Education at a regular meeting for approval. SLUSD is committed to ensuring that all board policies remain current and updated.

The following policies have been revised, vetted by staff, reviewed by the SLUSD Policy Committee, and are being submitted for board approval:

• BP 0000 Vision

• BP 0100 Philosophy
  

• BP 0460 Local Control and Accountability Plan

• BP 1312.3 Uniform Complaint Procedures

• AR 1312.3 Uniform Complaint Procedures

• BP 1340 Access to District Records

• BP 3260 Fees and Charges

• AR 3260 Fees and Charges

• BP 3551 Food Service Operations/Cafeteria Fund

• AR 3551 Food Service Operations/Cafeteria Fund

• AR 3580 District Records

• AR 4112.2 Certification

• AR 4112.22 Staff Teaching English Learner

• AR 4112.61/4212.61/4312.61 Employment References 

• E 4112.9/4212.9/4312.9 Employee Notification

• BP 4127/4227/4327 Temporary Athletic Team Coaches

• AR 4127/4227/4327 Temporary Athletic Team Coaches

• AR 4161.1/4361.1 Personal Illness/Injury Leave

• AR 4261.1 Personal Illness/Injury Leave

• BP 4312.1 Contracts

• BP 5111 Admission
  

• BP 5111.1 District Residency

• BP 5113 Absences and Excuses

• AR 5113 Absences and Excuses

• BP 5141.52 Suicide Prevention

• AR 5141.52 Suicide Prevention

• AR 5145.3 Nondiscrimination/Harassment

• E 5145.6 Parental Notification
  

• BP 5148.2 Before/After School Programs

• AR 5148.2 Before/After School Programs

• BP 6111 School Calendar

• BP 6142.2 World/Foreign Language Instruction

• AR 6142.2 World/Foreign Language Instruction

• BP 6142.93 Science Instruction

• BP 6144 Controversial Issues
  

• BP 6145 Extracurricular and Co-curricular Activities

• BP 6145.2 Athletic Competition

• AR 6145.2 Athletic Competition

• BP 6161.1 Selection and Evaluation of Instructional Materials

• E 6161.1 Selection and Evaluation of Instructional Materials

• BP 6174 Education for English Learners

• AR 6174 Education for English Learners

• BP 6176 Weekend/Saturday Classes

• BP 6178.1 Work-Based Learning

• AR 6178.1 Work-Based Learning

• BP 7212 Mello-Roos Districts

• BP 7214 General Obligation Bonds

• BB 9012 Board Member Electronic Communications

•  BB 9121 President

• BB 9230 Orientation 

• BB 9400 Board Self Evaluation
  

Approve board policies updates.

Each year, member boards elect representatives from 21 geographic regions to CSBA's Delegate Assembly.  CSBA's Delegate Assembly is a vital link in the association's governance structure. Working with local districts, county offices, the Board of Directors and the Executive Committee, Delegates ensure that the association promotes the interest of school districts and county offices of education throughout the state. There are two required Delegate Assembly meetings each year, one on May 19-20, 2018 in Sacramento and one on November 28-29, 2018 in San Francisco preceding the CSBA Annual Education Conference and Trade show.  

Nomination and Candidate Biographical Sketch forms for CSBA's Delegate Assembly are now being accepted until Sunday, January 7, 2018. Nomination instructions are listed below: 

• Any CSBA member board is eligible to nominate board members within their geographical region or subregion
• Boards may nominate as many individuals as they chooses by submitting a nomination form for each nominee
• All nominees must serve on CSBA member boards and give their approval prior to being nominated
• All nominees must submit a required one-page, single-sided, candidate biographical sketch form. An optional one-page, one-side resume may also be submitted, but cannot be substituted for the candidate biographical sketch form
• All nomination materials must be postmarked by the U.S.P.S. or faxed no later than  Sunday, January 7, 2018.  It is the nominee's responsibility to confirm that all nomination materials have been received by the CSBA Executive Office by this due date. Late submissions will not be accepted.
• Ballots will be mailed by Thursday, February 1, 2018, and are due Thursday, March 15, 2018.
• Elected Delegates serve a two-year term beginning April 1, 2018, through March 31, 2020.

To nominate a Board Trustee to the 2018 California School Boards Association Delegate Assembly.

In alignment with strategic plan Goal 3, Collaborative and Engaged District Culture, the San Leandro Unified School District will be piloting a volunteer recognition process in order to more effectively and systematically recognize outstanding volunteers at both the site and district level. The pilot process was developed and reviewed by the Communication board subcommittee on Tuesday, November 7, 2017. The full details of the spring 2018 pilot program are included in the attachment. Here are some of the highlights of the proposed pilot program:

• Schools: Individual school sites will recognize all volunteers in the spring every year.  The recognition can happen at a planned school activity, spring concert, pasta feed, school assembly, etc. Every school site may select one volunteer from each category to be recognized at the annual Celebration of Schools.  We have many people/businesses that give time, energy & funds to our schools.  The Celebration of Schools recognition is for the exceptional volunteers.

• District: The school district will recognize district-wide volunteers once a year at the April board meeting. District volunteer recognition is for district wide volunteers not for site specific volunteers.

• Recognition categories- Our three recognition categories are: business, community member, and parent volunteer.

• Decision: School site volunteers are determined by the school principal or principal delegates (i.e. school site council). District volunteers are determined by the communication committee for 2017- 2018.

Staff recommends that the board of education approve the pilot process and its implementation in the spring of 2018.

Approximately $3000 of site and district general funds

Government Code sections 66001 and 66006 imposed detailed requirements on public agencies that levy development fees. These sections require school districts collecting statutory school facilities fees to make an annual accounting of those fees available to the public at the end of the fiscal year.

The attached report provides additional detailed information of the developers’ fees which was already made public as part of the Unaudited Actuals report on September 12, 2017.

In addition, Section 66001 requires each district collecting development fees to make additional findings every five years about any fund in which those fees remained un-expended at the end of a fiscal year. The District has expended the fees that are collected annually.

The District's governing board will review this annual accounting and adopt the board resolution for the annual accounting of school facilities fees for the Fiscal Year 2016-17.

Attached are the following:

• Resolution regarding accounting of development fees for 2016-2017 Fiscal Year
• Exhibit A
• Exhibit B
• San Leandro USD Fund 25 Capital Facilities Five Year Accounting of Revenues and Expenditures

By disclosing these reports, the District will have met the requirements of Government Code sections 66001 and 66006.

Adopt Resolution No. 17-45 Accounting of Development Fees for 2016-17 Fiscal Year in the following fund or account: Fund 25

The district is ready to apply for State School Facility Program (SSFP) money from the Office of Public School Construction (OPSC) that may be available as a result of the passage Measure 55 in November, 2016. The district may potentially be eligible for millions of dollars of matching construction and modernization dollars from the state. However, the application process is time consuming and complicated. Because of that, most district utilize consultants for the application and tracking process.

After speaking with three firms, district staff is recommending that F&T approve a contract with MimiDene Williams of Williams & Associates to apply for OPSC funds on behalf of the district.  A summary of the scope of work and MimiDene’s experience is attached. Our project manager, RGM, has worked with MimiDene in several districts, and has recommended her.

The Notables have been invited to perform at Carnegie Hall in New York in March 2018.

Approve out of state field trip request for the Notables to perform at Carnegie Hall in New York in May, 2018.

Roosevelt Elementary School 5th grade class plans a three day two night outdoor education trip at the YMCA Camp Arroyo in Livermore on April 11 - April 13, 2018.

Approve Contracted Services Agreement between San Leandro Unified School District/Roosevelt Elementary School and YMCA Camp Arroyo.

$11,220 - Supplementary Concentration Funds and Donations

Madison Elementary School 5th grade class plans a five day four night outdoor education trip at the Mt. Herman Outdoor Science Camp on March 19 - 23, 2018.

Approve Contracted Services Agreement between San Leandro Unified School District/Madison Elementary School and Mt. Herman Outdoor Science Camp.

$19,500 - LCAP Funds and Donations

Approve Contracted Services Agreement between San Leandro Unified School District/Bancroft Middle School and Bay Area Children's Theatre.

$15,000 - Enrichment & Musical Theater Funds

The purpose of this MOU between San Leandro Unified School District (SLUSD) and the Sequoia Foundation (SF) is to describe the roles of SLUSD and SF in the completion of deliverables for a grant from the Bay Area Air Quality Management District (BAAQMD). The grant funds the development and implementation of two high school lessons related to air monitoring, impacts of air pollution on health, and effects of climate change.  

SF received a grant from BAAQMD that supports partnership with Magnitude.io, and SLUSD. The grant funds the development and implementation of high school science lessons that enhances learning by creating hands-on experiences that support and build on California’s Next Generation Science Standards (NGSS). Students will collect and analyze local air quality data, compare with publicly-available Air District data, assess human environmental impacts, and learn about sources of pollution and associated health effects. The curriculum will follow a project-based learning (PBL) approach by utilizing stationary CanSats, devices that use consumer-grade sensors to measure atmospheric temperature, humidity, and barometric pressure, as well as gasses and particulates.

SLUSD will receive funds in the amount of $7,000

About one in five kids will naturally need glasses to see the board, read a book, or participate in class.  San Leandro Unified School District will partner with Vision to Learn to provide students identified with a pair of eyeglasses. Vision To Learn was founded to make sure every child has the glasses he or she needs to succeed in school and in life. Its mobile clinics solve the problem by bringing eye care and glasses, free of charge, to children at schools in low-income communities.

This agreement is entered into between Vision To Learn and San Leandro Unified School District for the purpose of operating a Mobile Vision Clinic (“Mobile Clinic”) on the campus of District school(s).

Staff recommends approval of MOU between VISION TO LEARN and San Leandro Unified School District 

None 

This Memorandum of Understanding (MOU) sets forth the terms and understanding between the Regents of the University of California, San Francisco (UCSF) and the San Leandro Unified School District as a study referral process for the National Institute of Health/National Institute of Drug Abuse funded project entitled “Gender Responsive Drug Use Treatment for Juvenile Justice Girls” (R01DA035231; PI Tolou-Shams); short-title “VOICES Project.”

The VOICES Project is a randomized controlled trial (RCT) aimed at evaluating the efficacy of the VOICES group-based intervention program on substance use, psychiatric symptoms, HIV/STI risk behaviors and recidivism for 200 court-involved, non-incarcerated (CINI) girls and young adult women (i.e., justice-involved girls who are currently living in the community). The RCT is sponsored by NIH/NIDA (National Institute on Drug Abuse; R01DA035231) and is approved by the University of California, San Francisco’s (UCSF) Internal Review Board (IRB).

The VOICES intervention consists of a 12 session (60 minutes each), gender-responsive and trauma-informed group intervention focused on decreasing substance use and improving health and legal outcomes for juvenile justice girls and young women ages 12 - 24.

The Barbara Lee Health and Wellness Center, in coordination with COST Teams, will partner with Regents of the University of California, San Francisco (UCSF) regarding implementing the VOICES intervention program. 

None

Music Appreciation course of study has been revised and updated from a semester course to a year long course.  Course reflect shifts towards Common Core State Standards, 21st Century Learning Skills, and A-G eligibility requirements. Course revisions reflect the ongoing course alignment work the district is conducting.

Course was reviewed and discussed at the 11/7/17 Board Curriculum Committee, and was recommended for approval.  

Staff recommends approval of revised course Music Appreciation.

Non-Public School for the 2017-2018 school year.

Approve the Non-Public School Contracts for the 2017-2018 school year.

$592,344.15 - Special Education funds

This MOU serves as an agreement between the Alameda County Office of Education (ACOE), San Leandro Unified School District (SLUSD), San Leandro High School (SLHS), Bancroft and John Muir Middle School and Lincoln High School, regarding the administration of the Tobacco Use Prevention and Education (TUPE) program.  The program will be implemented during the school year for the period of July 1, 2017 thru June 30, 2020, and each partner commits to responsibilities outlined in this MOU. 

Staff recommends approval of Memorandum of Understanding Between Alameda County Office of Education and San Leandro Unified School District, San Leandro High School, Bancroft and John Muir Middle School and Lincoln High School for the administration of the TUPE program. 

The purpose of the MOU is for Alameda County Behavioral Health Care Services (BHCS) to provide  Educationally Related Mental Health Services (ERMHS) to students with disabilities, as requested by San Leandro Unified School District.  This will include assessment and assessment reports, consultations and IEP attendance, individual therapy and other services as disclosed in the the MOU.

Approve MOU for Educationally Related Mental Health Services for FY 2017-2020 Between County of Alameda Health Care Services Agency, Behavioral Health Care Services and San Leandro Unified School District.

Please refer to Appendix A List of Rates; Special Education Funds; Estimation approximately $350,000

In order to provide our elementary students with state of the art, collaborative and project-based opportunities throughout their day, the SLUSD will outfit six elementary schools with mobile style maker spaces. Each mobile maker space will be outfitted with an array of activities for hands-on, creative and inventive “maker” opportunities. The mobility of the cart means this activity can travel around the school and be available to all students during the day. In addition, each library will be equipped with materials for a tinker zone, which includes many maker space items and functions in the same manner. Each library will also have a 3D printer for students to explore this important new technology.

In order to provide our elementary students with state of the art, collaborative and project-based opportunities throughout their day, the SLUSD will outfit six elementary schools with mobile style maker spaces. Each mobile maker space will be outfitted with an array of activities for hands-on, creative and inventive “maker” opportunities. The mobility of the cart means this activity can travel around the school and be available to all students during the day. In addition, each library will be equipped with materials for a tinker zone, which includes many maker space items and functions in the same manner. Each library will also have a 3D printer for students to explore this important new technology.

Because of the library reconfirmations the data lines need to be moved or installed in different locations.

Install electrical renovations for Jefferson ES, Monroe ES, Roosevelt ES, Wilson ES, Bancroft MS and John Muir MS. This is due to the reconfiguration of the libraries and locations and new installations are needed.

The installation of the new portables will be in the same location of the old portables so they will need to be removed.

Purchase of two refurbished portables to replace the outdated and dilapidated existing portables which are rooms 19 and 20 at Jefferson Elementary School.  The Board has determined it to be in the best interest of the District to enter into a contract under Ed. Code 17595, Public Contract Code 20118, 20652, 20653 (piggyback contract). as well as Government Code 14931.

Recommend to approve American Asphalt CUPCCAA contract to provide services for the installation of two portables at Jefferson ES.

Wilson Architecture, Inc. will prepare the architectural site plan for the site, compile modular plans and submit to DSA for approval, either as the permanent replacements or as temporary replacements per IR A-1.16.

Provide electrical services for the two portables at Jefferson ES.

Recommend to approve Steve Smith Electric CUPCCAA contract to provide electrical services for two portables at Jefferson ES.

To invite qualified bidders of the installation and upgrade of existing heating and air conditioning systems district wide.

Recommend to approve Lease Leaseback request for qualification for district wide HVAC and electrical upgrade projects.

Indoor Environmental Services quote to provide preconstruction services to evaluate scope on Washington ES HVAC and electrical upgrades. This is needed prior to completing the Lease Leaseback contract so that we may establish the GMP Gross Maximum Price.

Recommend to approve Indoor Environmental Services quote.

The Facilities Department has been having trouble finding qualified contractor to bid on the demolition and installation of plumbing to accommodate the installation of the new portable buildings at Jefferson Elementary. We are requesting authorization to enter into contract for the plumbing work once an interested contractor is found. We believe the cost for this job should not be more than $5,000 for the whole job.

The San Leandro Unified School District Maintenance Department is proposing to purchase four new vehicles from the San Leandro Ford Store to supplement our and aging fleet.

Maintenance Vehicle Purchase

Recommend purchasing four new maintenance vehicles from the San Leandro Ford Store to supplement our aging fleet.
 

$139,417.86 - Fund 40

Enrollment data as of November 8th, 2017.