Special Board Meeting - Work Study Session
San Leandro USD
November 15, 2017 6:00PM
San Leandro City Council Chambers
835 E. 14th Street
San Leandro, CA 94577
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| Meeting was called to order at 6pm. It was noted that Trustee Aguilar would be arriving soon. |
Passed with a motion by Lance James and a second by Leo Sheridan. |
Absent Victor Aguilar, Jr..
Yes Evelyn Gonzalez.
Yes Lance James.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Leo Sheridan.
Yes Monique Tate.
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| The Board convened to open session |
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| President Prola led the audience in the pledge of allegiance. |
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Passed with a motion by Lance James and a second by Leo Sheridan. |
Absent Victor Aguilar, Jr..
Yes Evelyn Gonzalez.
Yes Lance James.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Leo Sheridan.
Yes Monique Tate.
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Members of the audience who wish to address the Board are asked to complete the yellow card available at the entrance and submit it to the Board's Administrative Assistant. Speakers who have completed the card will be called when the item is reached on the agenda or, for non-agenda items, during the Public Testimony. Cards are to be turned in before the item is reached on the agenda. Please note that the meeting is being recorded. State law prohibits the Board of Education from taking any action on or discussing items that are not on the posted agenda except to A) briefly respond to statements made or questions posed by the public in attendance; B) ask questions for clarification; C) provide a reference to a staff member or other resource for factual information in response to the inquiry; or D) ask a staff member to report back on the matter at the next meeting and/or put it on a future agenda. (Government Code 54954.2(a)).
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Morgan Mack-Rose, President of San Leandro Education Foundation, spoke during public testimony.
She attended this meeting to speak regarding the information received from a recent board meeting regarding increased enrollment in our school district. The increase is more than the demographers predicted in 2015.
Morgan attended a meeting with RDA where the sale of a lot on the corner of Davis and East 14th Street was approved. While this will take several years to develop, she is aware of several housing developments in various areas of San Leandro that have been approved for development.
These developments will impact our schools. While prioritizing how the bond money is spent, we need to realize that schools are more than classrooms; they are science labs, restrooms, cafeterias, and libraries. All of this needs to be considered with the anticipated growth of San Leandro.
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| Aaron Kerrigan |
Aaron Kerrigan, Director of Facilities and Operations, will provide an overview of Measure J1. This overview will consist of bond history, budget review overall bond prioritization.
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All Board Trustees participated in discussion pertaining to the presentation provided by Aaron Kerrigan, Director of Facility & Operations.
The goal of this meeting is prioritize what work is done and in what order. We have more need than we have funds.
The presentation highlighted the following topics:
- Review purpose of this study session
- History of Measure J1 passed in November 2016
---$104 million bond
---First series of bonds was sold in May 2017
---Additional series are schedule to be sold in 2020 and 2023
- Presentation of bond priority areas and budgets
---$10 million of Measure J1 funds are allocated to classroom technology needs and refreshment of district's one-to-one initiative
--- The school district has allocated $94 million for remaining needs
---Currently there are $285 million in identified needs and limited funding
---The school district may receive additional money from Prop 51 state facilities bond, which is roughly $3 million in potential eligibility
- Discussion and decision making
--- The available budget for Measure J1 is $94 million
---Major objectives of the Measure J1 bond program is to improve or replace
- Technology
- Electrical Upgrades
- Libraries
- HVAC
- Portable Replacement
- Additional infrastructure needs, such as the pool deck, backflow preventers, high school cafeteria, signage. Mr. Kerrigan then provided budget numbers for these project. Unknown factors may decrease the funding.
---Identify high priority and in-progress work
-----Photos were displayed during the presentation reflecting work being completed and work that needs to be done at the school sites.
---Provide direction to staff on priorities and scope
-----assessing underutilized space
----- review in detail the preliminary and revised budget
----- review plans and their amendments
----- decide which projects should go forward
----- Prioritize and budget for chosen projects.
----- Electrical upgrades are necessary to support installation of HVAC and ongoing operations of our campuses
-----Library renovations are underway K-8 with exception of Madison and Washington
- Need to discuss:
---scope of high school library work needs to be determined
---Scope of Madison portable replacement needs to be determined
---District has latitude and options in determining scope of portable replacement at other sites
---Staff needs direction on infrastructure projects
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J1 Overview Presentation
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All Board Trustees participated in discussion and inserted questions and concerns regarding Measure J1 projects.
Mr. Kerrigan provided a handout to all Board Trustees and directed them to cross out projects that they don't believe need to be done right now and number the projects that need to be done now.
Discussion included the following comments from Board Trustees:
- HVAC is definitely necessary
- Modular portable replacements - taking care of elementary schools first that have the greatest need
Prior to ending the discussion Mr. Kerrigan recapped the following priorities based on input from Board Trustees and the Superintendent:
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---high school library renovations not a priority
---comprise a list of prioritize portables by sites with the greatest need for replacement; once the board trustees review this list, they can make a more informed decision of what order school sites obtain portable replacement and architect can be contacted for drawings and contracts. Begin with elementary sites
---provide a list of top 5 school sites needing roof replacement/repair
---pool deck repair
---will provide a top 5 of list will bring to the next F&T meeting
---madison - Based on choices, replace the modulars, portables, refurbish existing classrooms within the old annex or refurbish existing classes and add additional spaces. The trustees agreed with refurbishing existing classes and add additional spaces
- electrical upgrades are necessary
- progression of schools - replacing portables with modulars
- elementary library renovations are fine; the high school library renovation is not a priority based on the cost, it was upgraded approximately 8 years ago.
what is the cost of the required signage? Largest cost would be with digital signage. Will be discussed at a later date. Signs on a building costs minimal. Signs on a pole are costly.
-determine how many portables are critical in the school district? which ones are housing full classrooms that need to be replaced
- Number of portables in the school district, how many are critical; rank portable replacement by sites; which portables or currently being leased
- pool deck needs to be a priority; will be assessed next month to determine how to repair
- budget in phases; high importance by site based on condition and usage; reassess as we go along
- prefer to have projects to consider escalation factor
Mr. Kerrigan will send the Trustees the top 5 sites
- Muir landscaping needs to be considered - currently mud and dirt in between buildings.
- exterior painting - prioritize by the condition of school sites
- signage - signs on a building are less expensive than signs on a portable; digital signs will cost more
- cautious of setting priorities
- pool deck needs to be repaired - cannot afford to postpone repairs needed
- drop off areas at some of the schools impact major street arteries - this needs to be a priority
roofing projects - Mr. Kerrigan will come back with top 5 that need to be repaired/replaced
critical list of portables, roofing - need tangible list in order to make an informed decision; speak to architects now, which will not encumber our budget.
trustees comfortable between meetings on having the superintendent moving forward based on these discussions
next board meeting - bring addendums to master contracts based on tonights discussion
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Passed with a motion by Lance James and a second by Leo Sheridan. |
Yes Victor Aguilar, Jr..
Yes Evelyn Gonzalez.
Yes Lance James.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Leo Sheridan.
Yes Monique Tate.
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| Prompted by the board discussion, Mr. Kerrigan will provide more detailed information to the board regarding prioritization of school site projects. |
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| There were no additional suggestions or comments from Board Trustees. |
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| The Special Board Meeting - Work Study Session adjourned at 7:20pm. |
Passed with a motion by Lance James and a second by Leo Sheridan. |
Yes Victor Aguilar, Jr..
Yes Evelyn Gonzalez.
Yes Lance James.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Leo Sheridan.
Yes Monique Tate.
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| In compliance with the Americans with Disabilities Act of 1990, assistance will be provided to those requiring accommodations for disabilities. If you need special assistance to participate in a Regular Board meeting, please contact the Superintendent's Office at (510) 667-3522 at least forty-eight (48) hours prior to the meeting. |
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| Absent | Victor Aguilar, Jr. |
| Present | Dr. Kevin Collins |
| Present | Evelyn Gonzalez |
| Present | Lance James |
| Present | Dr. Mike McLaughlin |
| Absent | Dr. Rosanna Mucetti |
| Present | Peter Oshinski |
| Present | Diana Prola |
| Present | Leo Sheridan |
| Present | Monique Tate |
| Present | Dr. John Thompson |
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| Present | Victor Aguilar, Jr. |
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