Regular Board Meeting
San Leandro USD
December 11, 2018 7:30PM
San Leandro City Council Chambers
835 E. 14th Street
San Leandro, CA 94577
Open Session - 6:00 pm
Closed Session - 6:30 pm
Open Session - 7:30 pm
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| Meeting called to order at 6:01 p.m. |
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As required, following the General Election on November 6, 2018, newly and re-elected or unopposed Board members take their official Oath of Office for San Leandro Unified School District (SLUSD). Each Board member selects the individual whom they wish to administer their oath. The two Board Members to take the oath of office are - Christian Rodriguez, SLUSD Governing Board Member, Area 2
- James Aguilar, SLUSD Governing Board Member, Area 6
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Newly appointed Board member James Aguilar was sworn in by Glenna Wurm-Hayenga.
Newly appointed Board member Christian Rodriguez was sworn in by his wife Marina Rodriguez.
Trustee Leo Sheridan was sworn in by Superintendent McLaughlin. |
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The Board of Trustees will nominate members and votes will be conducted electronically. Once names have been submitted for the each office the voting process will begin. |
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| Prior to the reorganization of the Board of Education, Mr. Mike Katz-Lacabe addressed the board regarding the importance of these positions and their responsibilities. |
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The Board of Trustees will elect a President for the Board of Education for the year effective December 11, 2018.
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President Tate asked for nominations to elect a President for the Board of Education. Trustee Prola nominated Vice President Sheridan and there were no other nominations. Vice President Sheridan accepted the nomination and was elected as the new Board President.
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Upon receiving nominations and acceptance of nominations the board will vote electronically for Board President. |
Upon receiving nominations and acceptance of nominations the board will vote electronically for Board President. Passed with a motion by Diana Prola and a second by Peter Oshinski. |
Yes James Aguilar.
Yes Evelyn Gonzalez.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Christian Rodriguez.
Yes Leo Sheridan.
Yes Monique Tate.
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The Board of Trustees will elect a Vice President for the Board of Education for the year effective December 11, 2018. |
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| President Tate asked for nominations to elect a Vice President for the Board of Education. Trustee Sheridan nominated Trustee Oshinski and there were no other nominations. Trustee Oshinski accepted the nomination and was elected as the new Vice President of the Board. |
Upon receiving nominations and acceptance of nominations the board will vote electronically for Board Vice President.
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Upon receiving nominations and acceptance of nominations the board will vote electronically for Board Vice President.
Passed with a motion by Leo Sheridan and a second by Christian Rodriguez. |
Yes James Aguilar.
Yes Evelyn Gonzalez.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Christian Rodriguez.
Yes Leo Sheridan.
Yes Monique Tate.
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The Board of Trustees will elect a Clerk for the Board of Education for the year effective December 11, 2018. |
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Trustee Tate asked for nominations to elect a Clerk of the Board of Education. Trustee Gonzalez nominated Trustee Tate and there were no other nominations. Trustee Tate accepted the nomination and was elected as the new Clerk of the Board.
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Upon receiving nominations and acceptance of nominations the board will vote electronically for Board Clerk.
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Upon receiving nominations and acceptance of nominations the board will vote electronically for Board Clerk.
Passed with a motion by Evelyn Gonzalez and a second by James Aguilar. |
Yes James Aguilar.
Yes Evelyn Gonzalez.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Christian Rodriguez.
Yes Leo Sheridan.
Yes Monique Tate.
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The Board of Trustees will appoint the Superintendent to serve as Secretary to the Board of Education effective December 11, 2018. |
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| President Tate announced the appointment of the Superintendent to serve as Secretary to the Board. Superintendent McLaughlin was elected as Secretary to the Board. |
Approve appointment of Superintendent as Secretary to the Board of Education.
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Approve appointment of Superintendent as Secretary to the Board of Education.
Passed with a motion by Diana Prola and a second by Evelyn Gonzalez. |
Yes James Aguilar.
Yes Evelyn Gonzalez.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Christian Rodriguez.
Yes Leo Sheridan.
Yes Monique Tate.
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| There was no public testimony on closed session items. |
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| The Board recessed into closed session at 6:20 p.m. |
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| The Board reconvened into open session at 7:32 p.m. |
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| There were no items to report for closed session. |
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| President Sheridan led the audience in the pledge of allegiance. |
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| President Sheridan requested Item P.3.a. Sabbatical Leave Request be pulled from the agenda. |
With the exception of item P.3.a. Sabbatical Leave Request. Passed with a motion by Evelyn Gonzalez and a second by Christian Rodriguez. |
Yes James Aguilar.
Yes Evelyn Gonzalez.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Christian Rodriguez.
Yes Leo Sheridan.
Yes Monique Tate.
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| Members of the audience who wish to address the Board are asked to complete the yellow card available at the entrance and submit it to the Board's Administrative Assistant. Speakers who have completed the card will be called when the item is reached on the agenda or, for non-agenda items, during the Public Testimony. Cards are to be turned in before the item is reached on the agenda. Please note that the meeting is being recorded.
State law prohibits the Board of Education from taking any action on or discussing items that are not on the posted agenda except to A) briefly respond to statements made or questions posed by the public in attendance; B) ask questions for clarification; C) provide a reference to a staff member or other resource for factual information in response to the inquiry; or D) ask a staff member to report back on the matter at the next meeting and/or put it on a future agenda. (Government Code 54954.2(a)). |
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| There was no public testimony. |
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Ed Shapiro, Recreation & Parks commissioner provided the following update:
* Miracle on E. 14th Street had a great turnout.
* A Craft Fair will be held this Saturday at the San Leandro Senior Center.
* Dr. Martin Luther King, Jr. Oratorical Festival and Poetry Slam contest to be held next month.
* Warden Park had a reopening with new playground equipment installed.
* San Leandro City Hall will be closed for two weeks.
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| Dr, Reginald Richard & Dr. Ronald Richardson |
Dr. Reginald Richardson and Dr. Ronald Richardson, co-principals at San Leandro High School, provided the following high school report update:
Dr. Richardson announced they had a positive start of the school year and finals will start next week. This is the second year finals are before the winter break. 95% of 10th grade students attended the ROP tour, educating them on classes available at San Leandro High and career choices. Counselors continue to meet with students one on one. Ninth grade students in College and Career Readiness classes, are working on their ten year plan for the next two weeks. Administrators and counselors are going into classrooms to inform students on classes needed to graduate and options available to them. The Course catalog will be going out in January. Parents are invited to the Barbara Lee Center on January 17 and information will be provided to them on classes being offered to their students. Dr. Richardson gave an update on the WASC process, the five areas of growth, areas of strengths and areas needed for growth. This is the second time they are going through the WASC process. Jan Othen, a teacher from SLHS, applied for a grant from the San Francisco Giants and was awarded $5,000 for both boys and girls golf teams; each team was awarded $2,500. |
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| Aaron Kerrigan, Director of Facility & Operations |
Aaron Kerrigan, Director of Facility and Operations, provided a brief bond report as follows:
* Interim housing at Garfield will be implemented during the Christmas break.
* There is a surplus of portables located at Garfield and they will be moved to Wilson during the ski break. Prior to the ski break work will be started in preparation of this move.
* Madison's renovation project is going out for bid. On Friday an advertisement will be placed in the local newspaper for the next two weeks. After bids have been received the most qualified prospective bidder will be selected.
* HVAC work is going very well. Roosevelt is 50% complete and Madison is 90% complete. Work on McKinley's multipurpose room started on Monday.
* Pool boilers are being dismantled, all equipment has been ordered and the pool should be ready at the beginning of the swim season.
* The scoreboard has been ordered and should be ready to be installed at the end of January.
*Met with teachers at McKinley to discuss the conceptual drawings and plans for the interim housing. Information was well received. |
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| Morgan Mack-Rose |
Morgan Mack-Rose, Executive Director of San Leandro Education Foundation (SLED), accompanied by the SLED Board, will present a check to San Leandro Unified School District. |
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Morgan Mack-Rose, Executive Director of San Leandro Education Foundation (SLED) and the SLED Board, presented the district with a $100,000 check. Both McKinley and Garfield schools will each receive $50,000 for their STEAM labs. Ms. Mack-Rose asked the board members to mark their calendars for April 5, for their annual Full STEAM Ahead for Education breakfast. This is their primary fundraiser that funds this $100,000. She also asked the board members to commit to being table captains for this event and filling tables with donors and vendors.
All board members thanked Ms. Morgan Mack-Rose and the SLED Board for their generous donation. |
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The Superintendent and Board of Trustees will present awards to several people who participated in the Measure I campaign.
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| Superintendent McLaughlin and President Sheridan presented awards to the following volunteers who participated on the Measure I campaign and thanked them for their support: Stephen Cassidy, Kevin Collins, Chris Dang, Lesley Feikert, Evelyn Gonzalez, Mike Katz-Lacabe, Morgan Mack-Rose, Christian Rodriguez, Marina Rodriguez, Jill Stowe and Katherine Vitz. |
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| Dr. Kevin Collins |
The 2018-2019 First Interim Report, as required by Assembly Bills 1200 and 2756, is a financial update of the 2018-19 District Budget. This periodic report is required to be approved by the governing board no later than 45 days after the close of the reporting period ending October 31, 2018 to determine as to whether or not the District is able to meet its financial obligations for the current year and the following two subsequent years. Dr. Collins will be presenting on updates to the 2018-19 since the original budget was adopted in June, as well as updates to the multi-year projection.
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| Dr. Collins, Assistant Superintendent, Business Services, presented updates on the 2018-19 First Interim which goes through October 31, 2018. He gave an overview on the following topics: 2018-19 budget and reserve update, multi-year projection, utilities overview and next steps. He went over major changes in the budget since its adoption in June. |
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2018-19 First Interim Board Presentation
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| There was no Public Hearing. |
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| Trustee Tate read a list of all correspondence received since the last board meeting. |
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| The student board member was not present at this board meeting. |
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| There were no union representative reports. |
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| All Board Committee chairpersons provided reports of events and activities taking place in their respective committees. |
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Passed with a motion by Evelyn Gonzalez and a second by Diana Prola. |
Yes James Aguilar.
Yes Evelyn Gonzalez.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Christian Rodriguez.
Yes Leo Sheridan.
Yes Monique Tate.
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| These items are considered routine and may be enacted by a single motion. At the request of any member of the Board, any item on the Consent Agenda shall be removed and given individual consideration for action as a regular agenda item. |
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Review meeting minutes from the October 9, 2018 board meeting. |
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Approve meeting minutes from the October 9, 2018 board meeting. |
October 9, 2018
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Review gifts and donations received throughout the school district. |
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Approve the gifts and donations list for December, 2018. |
Donations 12.11.18
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The San Leandro Unified School District owns a refrigerated truck that has performed well beyond its useful lifetime. Although the vehicle has relatively low mileage, it is 18 years old and its miles were accumulated with frequent starts and stops while making deliveries between school sites. This vehicle is not road worthy and would cost more to repair than its value. The District proposes that they be sold as surplus vehicles to First Capitol Auction Inc. Trustees approved the purchase of a replacement truck in June 2018, and that new truck has now been delivered. | Make/Model | Year | Vin. No. | License Plate No. | Mileage | Vehicle Problem
| | Ford Refer. Truck | 2000 | 1FDXF46FX4EE27910
| 1088474
| 79,537
| Needs repair and lift gate broken |
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Recommend approval to surplus cafeteria refrigerated truck at First Capitol Auto Auction.
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Possible positive Fiscal Impact to Maintenance Fund, depending on sold price at Auction. Any funds from sale of truck would be deposited in Food Service account (Fund 13).
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San Leandro Unified is a participant in the 360/365 expanded learning professional learning community initiative. This agreement describes the stipend provided by the Partnership for Children & Youth (PCY) to San Leandro Unified School District for involvement in Expanded Learning 360 ° /365, an initiative to improve social-emotional learning (SEL) practices and promote coordination and consistency of these practices across expanded learning and school-day environments.
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Staff recommends approval of Expanded Learning 360/365 Participation Agreement with Partnership for Children and Youth for 2018-2019 Professional Learning Community.
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San Leandro Unified will receive a $5,000 grant. |
360/365 Participation Agreement
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Due to the completion of the painting on the exterior of the portables at Monroe Elementary School, the Notice of Completion needs to be filed.
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Recommend approval of the Notice of Completion for the exterior painting on the portables at Monroe ES.
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No Fiscal Impact |
Migale Notice of Completion-Monroe ES exterior portables
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The Board of Trustees will select Chairpersons, members and alternates for each of the following committees: Communication/Advocacy Committee Curriculum & Policy Committee DATE (Drug Alcohol Tobacco Education) Committee Facilities and Technology (F&T) Committee Finance Committee
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| After Board discussion, Item P.1.a. Approval of Board Committees, was pulled from the agenda and tabled until the next Board meeting in January, 2019. |
Approve selection of chairpersons, members and alternates for each board committee. |
Approval of Board Committees to be tabled until the next board meeting. Passed with a motion by Evelyn Gonzalez and a second by Peter Oshinski. |
Yes James Aguilar.
Yes Evelyn Gonzalez.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Christian Rodriguez.
Yes Leo Sheridan.
Yes Monique Tate.
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The Board of Trustees will select representatives and alternates for the following organizations: Alameda County School Boards Association Eden Area Regional Occupational Program Mid-Alameda County Special Education Local Plan Area City Disaster Preparedness Council
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| After Board discussion, Item P.1.b. Approval of Board Representatives, was pulled from the agenda and tabled until the next Board meeting in January, 2019. |
Approve selections of board representatives and alternates for the various organizations listed in Rationale. |
Approval of Board Representatives to be tabled until the next Board meeting. Passed with a motion by Monique Tate and a second by Peter Oshinski. |
Yes James Aguilar.
Yes Evelyn Gonzalez.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Christian Rodriguez.
Yes Leo Sheridan.
Yes Monique Tate.
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Approve the positive certification of the First Interim Report for fiscal year 2018-19.
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Approve the positive certification of the First Interim Report for fiscal year 2018-19.
Passed with a motion by Diana Prola and a second by Monique Tate. |
Yes James Aguilar.
Yes Evelyn Gonzalez.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Christian Rodriguez.
Yes Leo Sheridan.
Yes Monique Tate.
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The 2018-19 First Interim Report has incorporated budget revisions through November 30, 2018.
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2018-19 First Interim Report
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The attached Form J-13A represents the school district's application to the California Department of Education to exclude November 16, 2018 attendance for all district schools from our annual calculation of Average Daily Attendance. All public schools in Alameda County were closed on that day due to excessive smoke and an Air Quality Index that was rated as "unhealthy" or "very unhealthy" due to the smoke from the Camp Fire in Butte County. One day of ADA for the entire district represents about $640,000 in revenue.
Form J-13A does not technically need to be approved at a board meeting, however it must be signed by a majority of trustees before being forwarded to the County Office of Education and then on to the state. For reasons of transparency and record keeping, staff is recommending approval of the attached Form J-13A.
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Staff recommends approval of Form J-13A / Request for Allowance of Attendance Due to Emergency Conditions.
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Staff recommends approval of Form J-13A / Request for Allowance of Attendance Due to Emergency Conditions.
Passed with a motion by James Aguilar and a second by Monique Tate. |
Yes James Aguilar.
Yes Evelyn Gonzalez.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Christian Rodriguez.
Yes Leo Sheridan.
Yes Monique Tate.
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By completing and approving Form J-13A, the district avoids losing approximately $640,000 in LCFF revenue for the current year.
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J-13A District Closure on November 16, 2018
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The San Leandro Unified School District has been working with MidAmerica as its Third Party Administrator (TPA) since 2011. TPA's provide Tax Sheltered Annuity (TSA) services related to IRS compliance, employee outreach and education, processing of salary reduction agreements, and maintenance of agreements with financial services firms. MidAmerica was recently acquired by TSA Consulting Group (TSACG). With the acquisition, TSACG has committed to not making any changes to our current terms and conditions under MidAmerica. This includes no direct fees for TSA services. Staff considered using this opportunity to look at other TPA providers. However, because of the timing (the end of the calendar year), a change at this time could cause problems in terms of monitoring of employee deductions and also could require all employees to submit salary reduction agreement paperwork to continue deductions. Staff believes that adopting TSACG as our new TPA will provide for the least disruption for employees. Additionally, because of TSACG's size, the new company offers enhanced online services and customer service. The attached agreement is required for SLUSD to transfer from MidAmerica to TSACG.
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Approve Tax Sheltered Annuity agreement with TSA Consulting Group. |
Approve Tax Sheltered Annuity agreement with TSA Consulting Group. Passed with a motion by Monique Tate and a second by Peter Oshinski. |
Yes James Aguilar.
Yes Evelyn Gonzalez.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Christian Rodriguez.
Yes Leo Sheridan.
Yes Monique Tate.
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No fiscal impact. |
TSA Consulting Group Agreement
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Our district used SCI Consulting Group for five years to assist with the 2012 parcel tax (Measure L). The attached proposal is to continue those services for Measure I. The company assists qualifying individuals with filing for exemptions, files exemptions with the county, monitors property transfers so that exemptions are up to date, and produces an annual parcel tax report. The current proposal includes a one-time additional service of sending letters to parcel owners who were exempt under Measure L. The letter will include a simple form that can be returned to re-establish the parcel tax exemption under Measure I. The current proposal also includes a one-time mailing of post-election notification postcards to all out-of-district property owners. Mailing postcards is a new state requirement under Government Code 54930.
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Recommend approval of agreement with SCI Consulting Group Agreement for parcel tax monitoring and exemption administration and out-of-district notification.
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Recommend approval of agreement with SCI Consulting Group Agreement for parcel tax monitoring and exemption administration and out-of-district notification.
Passed with a motion by Monique Tate and a second by Evelyn Gonzalez. |
Yes James Aguilar.
Yes Evelyn Gonzalez.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Christian Rodriguez.
Yes Leo Sheridan.
Yes Monique Tate.
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The cost of parcel tax exemption and administration services will be 2019-20: $8,500 2020-21: $8,750 2021-22: $9,000 2022-23: $9,600 3% annual increase if extended past 2022-23. Additional one-time charges for 2018-19 will be Post-election Notification Postcards: $7,500 Senior Exemption Renewal Mailing: $2,000
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SCI Consulting Group Consultant Services Agreement
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On October 15, 2013, the Board of Trustees approved a special rate and agreement with the Drowning Darryls to use the SLHS pool. Staff is recommending changes to that agreement. Dr. Collins met with Darryl Francis of the Drowning Darryls in November to review proposed changes to the current agreement and to assure him that the district expects that the long standing relationship between the team and SLUSD will continue. Staff expects that the Drowning Darryls will continue to have adequate access to the SLHS pool after 2019 and will continue to use the facility as its home pool. The changes will also allow better access to other local aquatic teams as there is very limited pool availability in the city. Staff is recommending that the following updates be made to that agreement for the 2019 swim season along with clarifying notes (in parentheses): $7,200 $7,408 payment to the district for annual facility rental (previously approved with 2.9% increase for all facilities)
- Daily pool use of up to 3 hours (SLUSD has assigned more than 3 hours in recent years)
- Saturdays used for swim meets only (approximately four home swim meets per year)
- No swim time available on Sundays
- Pool use from April through July
No charge for attendants Will be required to pay for attendants to be present when using pool- No access to keys (team had been given keys and alarm codes because attendants were not required – district will not issue keys in 2019 and will remove alarm code)
Staff is also recommending that the special lease agreement with the Drowning Darryls sunset at the conclusion of the 2019 season. The team would then access the facility rental process for pool rental utilizing the same procedures and rates as all other groups.
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Approve updates to the agreement with the Drowning Darryls swim team and sunset of agreement at conclusion of 2019 swim season.
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Approve updates to the agreement with the Drowning Darryls swim team and sunset of agreement at conclusion of 2019 swim season.
Passed with a motion by Monique Tate and a second by Peter Oshinski. |
Yes James Aguilar.
Yes Evelyn Gonzalez.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Christian Rodriguez.
Yes Leo Sheridan.
Yes Monique Tate.
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There are no anticipated financial impacts from the changes to the agreement. |
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In our collective bargaining agreement with the San Leandro Teachers' Association (SLTA), there is a provision for sabbatical leave. In summary, this provision allows SLTA members to apply for up to one year of leave to pursue opportunities that meet the following criteria:
*The potential of the leave to improve classroom instruction. *The potential to strengthen a subject matter area for which there is a need in the District. *The potential of the proposal to strengthen the overall District program. If approved, the employee receives half of his/her annual salary plus access to benefits. In return, the employee must commit to working in the district for up to two years upon return. A multiple subject credentialed teacher at one of our elementary schools is requesting sabbatical leave to take a year off to pursue a Special Education credential authorization. The SLTA sabbatical leave committee has reviewed this request and has determined that it meets the criteria. The superintendent and staff have reviewed this request and, per contract, the request if coming to the board for action. However the superintendent and staff are not recommending approval of this sabbatical leave request. Factors taken into consideration in the decision to not recommend approval of this leave were the following: (1) the current teacher shortage; (2) the variety of options that are available to this teacher to pursue additional certifications, such as online programs, that do not require an employee to take time off of work; and (3) the fiscal status of the district.
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Prior to the approval of the agenda, Item P.3.a. Sabbatical Leave Request was pulled by President Sheridan.
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The superintendent and staff do not recommend approval of this item.
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Approval of this item would result in paying the teacher requesting the leave half the annual salary plus statutory costs. The estimated cost of granting this leave is approximately $70,000.
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Madison Elementary School 5th grade class plans a five day four night outdoor education trip at the Mt. Herman Outdoor Science Camp on March 18 - 22, 2019.
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Approve Contracted Services Agreement between San Leandro Unified School District/Madison Elementary School and Mt. Herman Outdoor Science School.
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Approve Contracted Services Agreement between San Leandro Unified School District/Madison Elementary School and Mt. Herman Outdoor Science School.
Passed with a motion by Evelyn Gonzalez and a second by Peter Oshinski. |
Yes James Aguilar.
Yes Evelyn Gonzalez.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Christian Rodriguez.
Yes Leo Sheridan.
Yes Monique Tate.
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$15,675 - Outdoor education funds (LCAP, Supplemental Concentration) & Donations
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Mt. Hermon Outdoor Science School
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A major technology initiative outlined in our Measure J1 Bond Budget for Technology is
the purchase of laptops for teachers, administrators and other mobile employees. Our
Macbook Pros are are close to five years old. We plan to replace our Macbook Pros
beginning in 2019. We have identified the Macbook Air as the likely new device and
would like to purchase some to test.
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Approve the purchase of 20 Macbook Airs in the amount of $33,661.55 with Measure J1 Bond Funds. |
Approve the purchase of 20 Macbook Airs in the amount of $33,661.55 with Measure J1 Bond Funds. Passed with a motion by Diana Prola and a second by Evelyn Gonzalez. |
Yes James Aguilar.
Yes Evelyn Gonzalez.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Christian Rodriguez.
Yes Leo Sheridan.
Yes Monique Tate.
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$33,661.55 with Measure J1 Bond Funds.
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Apple
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The purpose of this MOU between San Leandro Unified School District (SLUSD) and the Sequoia Foundation (SF) is to describe the roles of SLUSD and SF in the completion of deliverables for a grant from the Bay Area Air Quality Management District (BAAQMD). The grant funds the development and implementation of two high school lessons related to air monitoring, impacts of air pollution on health, and effects of climate change. SF received a grant from BAAQMD that supports partnership with Magnitude.io, and SLUSD. The grant funds the development and implementation of high school science lessons that enhances learning by creating hands-on experiences that support and build on California’s Next Generation Science Standards (NGSS). Students will collect and analyze local air quality data, compare with publicly-available Air District data, assess human environmental impacts, and learn about sources of pollution and associated health effects. The curriculum will follow a project-based learning (PBL) approach by utilizing stationary CanSats, devices that use consumer-grade sensors to measure atmospheric temperature, humidity, and barometric pressure, as well as gasses and particulates. This agreement builds upon the work completed last year.
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Staff recommends approval of MOU between San Leandro Unified School District and SEQUOIA FOUNDATION for Air Quality and Air Monitoring Education for SLUSD High School Students for 2018-2019.
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Staff recommends approval of MOU between San Leandro Unified School District and SEQUOIA FOUNDATION for Air Quality and Air Monitoring Education for SLUSD High School Students for 2018-2019.
Passed with a motion by Monique Tate and a second by James Aguilar. |
Yes James Aguilar.
Yes Evelyn Gonzalez.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Christian Rodriguez.
Yes Leo Sheridan.
Yes Monique Tate.
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SLUSD will receive a $1,500 grant. |
Sequoia and SLUSD Agreement
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2018/2019 Non-Public School & Agency Contracts | Student # | DOB | COST | LOCATION | | # 1 | 08/27/09 | $ 4,200.00 | Seneca Family of Agencies Addendum (OT Services) | | # 2 | 04/22/10 | $ 900.00 | Seneca Family of Agencies Addendum (OT Services) | | # 3 | 11/02/10 | $ 3,000.00 | Seneca Family of Agencies Addendum (SLP/OT Services) | | # 4 | 09/17/13 | $17,640.00 | Ro Health, Inc. | | # 5 | 05/25/06 | $ 3,800.00 | The Speech Pathology Group, Inc. | | | Total | $29,540.00 | |
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Approve 2018/2019 Non-Public School & Agency Contracts.
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Approve 2018/2019 Non-Public School & Agency Contracts.
Passed with a motion by Evelyn Gonzalez and a second by Peter Oshinski. |
Yes James Aguilar.
Yes Evelyn Gonzalez.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Christian Rodriguez.
Yes Leo Sheridan.
Yes Monique Tate.
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$ 29,540.00 - Special Ed funds.
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Ro Health, Inc.
Seneca Family of Agencies
The Speech Pathology Group, Inc.
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Approve Amended Full Expulsion for Case E05 18/19 Passed with a motion by Evelyn Gonzalez and a second by Monique Tate. |
Yes James Aguilar.
Yes Evelyn Gonzalez.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Christian Rodriguez.
Yes Leo Sheridan.
Yes Monique Tate.
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Approve revocation of suspended expulsion for case E03 18/19
Passed with a motion by Peter Oshinski and a second by Christian Rodriguez. |
Yes James Aguilar.
Yes Evelyn Gonzalez.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Christian Rodriguez.
Yes Leo Sheridan.
Yes Monique Tate.
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SLUSD evaluated all UPS battery back-ups and switch enclosures and determined that some need to be replaced. This project will address this need. $57,740 of Measure J-1 funds will be used for this project. SLUSD also applied for E-rate funding and received preliminary approval using the BEAR method. At the completion of this project, SLUSD can apply for reimbursement of up to 80% of this expenditure. |
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Approve the purchase of UPS battery back-ups and switch enclosures
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Approve the purchase of UPS battery back-ups and switch enclosures
Passed with a motion by Evelyn Gonzalez and a second by Monique Tate. |
Yes James Aguilar.
Yes Evelyn Gonzalez.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Christian Rodriguez.
Yes Leo Sheridan.
Yes Monique Tate.
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$57,740.65 in Measure J1 Bond Funds. Possible E-rate reimbursement. |
UPS and Ensures
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A 65 foot section of the 10 foot fence has fallen and needs to be replaced at Washington Elementary.
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Recommend approval of Bailey Fence PO contract for replacing fence at Washington ES.
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Recommend approval of Bailey Fence PO contract for replacing fence at Washington ES.
Passed with a motion by Diana Prola and a second by Evelyn Gonzalez. |
Yes James Aguilar.
Yes Evelyn Gonzalez.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Christian Rodriguez.
Yes Leo Sheridan.
Yes Monique Tate.
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Fiscal Impact $11,831 from Maintenance Fund |
Bailey Fence PO Contract-Washington ES Fence Replacement
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After project was sent to bid, Beals Martin & Assoc. was selected as the lowest bidder for the construction on the Warehouse Renovation.
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Recommend approval of Beals Martin & Assoc. Agreement for the construction on the Warehouse Renovation.
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Recommend approval of Beals Martin & Assoc. Agreement for the construction on the Warehouse Renovation.
Passed with a motion by Christian Rodriguez and a second by Peter Oshinski. |
Yes James Aguilar.
Yes Evelyn Gonzalez.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Christian Rodriguez.
Yes Leo Sheridan.
Yes Monique Tate.
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Fiscal Impact Total $1,707,767 from Redevelopment Agency Funds $772,157
(Fund 01), Food Service $435,610 (Fund 13), and Special Reserve for Capital Outlay $500,000 (Fund 40).
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Beals Martin and Assoc. Agreement-Warehouse Renovation
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The existing finish on the gym floor is worn and needs to be refinished. Maintenance is proposing to strip off the old finish and reapply a new finish to help preserve the wood floor.
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Recommend approval of Corner To Corner Cleaning Services to strip and refinish the gym floor at Muir Middle School due to deterioration.
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Recommend approval of Corner To Corner Cleaning Services to strip and refinish the gym floor at Muir Middle School due to deterioration.
Passed with a motion by Monique Tate and a second by James Aguilar. |
Yes James Aguilar.
Yes Evelyn Gonzalez.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Christian Rodriguez.
Yes Leo Sheridan.
Yes Monique Tate.
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Fiscal Impact $16,582 from Maintenance Funds. |
Corner To Corner Cleaning Service-Muir gym floor
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RA Jones Construction to provide labor and materials to relocate six portables at Garfield ES, including temporary power, fencing and gravel walkway.
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Recommend approval of RA Jones Construction CUPCCAA for Garfield ES portable relocation.
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Recommend approval of RA Jones Construction CUPCCAA for Garfield ES portable relocation.
Passed with a motion by Evelyn Gonzalez and a second by Peter Oshinski. |
Yes James Aguilar.
Yes Evelyn Gonzalez.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Christian Rodriguez.
Yes Leo Sheridan.
Yes Monique Tate.
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Fiscal Impact $178,500 from Measure J1 Fund (Portable Replacement) |
RA Jones CUPPCCA-Garfield ES Portable Relocation
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Ra Jones Construction to provide labor and materials for installing two district purchased scoreboards at the SLHS softball and baseball fields.
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Recommend approval of RA Jones CUPCCAA Contract to provide labor and materials to install two district provided scoreboards at the SLHS softball fields.
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Recommend approval of RA Jones CUPCCAA Contract to provide labor and materials to install two district provided scoreboards at the SLHS softball fields.
Passed with a motion by Monique Tate and a second by Peter Oshinski. |
Yes James Aguilar.
Yes Evelyn Gonzalez.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Christian Rodriguez.
Yes Leo Sheridan.
Yes Monique Tate.
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Fiscal Impact $43,500 from Measure J1 Fund (Campus Upgrade) |
RA Jones CUPPCCA - SLHS Scoreboard Installation
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To continue to provide program management services and construction management services for San Leandro Unified School District.
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Recommend approval of RGM & Assoc. Amendment 3 to continue to provide program and construction management services.
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Recommend approval of RGM & Assoc. Amendment 3 to continue to provide program and construction management services.
Passed with a motion by Monique Tate and a second by Peter Oshinski. |
Yes James Aguilar.
Yes Evelyn Gonzalez.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Christian Rodriguez.
Yes Leo Sheridan.
Yes Monique Tate.
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Fiscal Impact $939,820 from Measure J1 Fund (Bond Administration) |
RGM & Assoc. Amendment 3-Project Management Services
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As part of the District Wide HVAC Replacement Project, Sterling Environmental was contracted to process material that needed to be removed from Monroe ES.
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Recommend approval of Sterling Environmental PO Contract for Material Removal at Monroe ES as part of the District Wide HVAC Replacement project.
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Recommend approval of Sterling Environmental PO Contract for Material Removal at Monroe ES as part of the District Wide HVAC Replacement project.
Passed with a motion by James Aguilar and a second by Evelyn Gonzalez. |
Yes James Aguilar.
Yes Evelyn Gonzalez.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Christian Rodriguez.
Yes Leo Sheridan.
Yes Monique Tate.
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Fiscal Impact $12,400 from Measure J1 Fund (HVAC) |
Sterling Environmental PO Contract-Monroe ES Material Removal
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The existing circuits on the girls softball field are insufficient to run the pitching machine and the scoreboards. This project will increase the capacity of the existing circuits.
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Recommend approval of Steve Smith CUPCCAA for the SLHS Field Electrical Upgrade.
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Recommend approval of Steve Smith CUPCCAA for the SLHS Field Electrical Upgrade.
Passed with a motion by Diana Prola and a second by Monique Tate. |
Yes James Aguilar.
Yes Evelyn Gonzalez.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Christian Rodriguez.
Yes Leo Sheridan.
Yes Monique Tate.
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Fiscal Impact $22,400 from Measure J1 Fund (Electrical Upgrade) |
Steve Smith CUPCCAA-SLHS Field Electrical Upgrade
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As part of the portable replacement and interim housing, TMP Services will provide six ramps for the portables that will be moved at Garfield ES as they are not not equipped with ramps that can be moved. The new ramps will be able to be moved and reused at other locations for other interim housing needs.
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Recommend approval of TMP Services purchase quote to provide six ramps for the portables at Garfield ES
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Recommend approval of TMP Services purchase quote to provide six ramps for the portables at Garfield ES
Passed with a motion by Christian Rodriguez and a second by Peter Oshinski. |
Yes James Aguilar.
Yes Evelyn Gonzalez.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Christian Rodriguez.
Yes Leo Sheridan.
Yes Monique Tate.
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Fiscal Impact $24,215.24 from Measure J1 Fund (Portable Replacement) |
TMP Services Quote-Garfield ES ramp purchase
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Due to the well being out of commission and the lack of water pressure from the domestic water supply the fields we not getting watered properly and are in need of repair. Maintenance Department is proposing the SLHS rear natural turf field be aerated, seeded, fertilized and broadleaf plant control application.
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Recommend approval of TruGreen Commercial PO Contract for the SLHS rear natural turf baseball field.
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Recommend approval of TruGreen Commercial PO Contract for the SLHS rear natural turf baseball field.
Passed with a motion by Monique Tate and a second by Evelyn Gonzalez. |
Yes James Aguilar.
Yes Evelyn Gonzalez.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Christian Rodriguez.
Yes Leo Sheridan.
Yes Monique Tate.
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Fiscal Impact $11,350 from Maintenance Fund |
TruGreen Commercial PO Contract-SLHS natural turf baseball field
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As part of the SLHS Scoreboard Installation Wilson Architecture will be contracted to design and submit plans to install the scoreboards to DSA for review.
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Recommend approval of Wilson Architecture Agreement for SLHS Scoreboard Installation DSA review
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Recommend approval of Wilson Architecture Agreement for SLHS Scoreboard Installation DSA review
Passed with a motion by Monique Tate and a second by Evelyn Gonzalez. |
Yes James Aguilar.
Yes Evelyn Gonzalez.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Christian Rodriguez.
Yes Leo Sheridan.
Yes Monique Tate.
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Fiscal Impact $8,500 plus approximately $900 for reimbursements. Total amount not to exceed $9,400 from Measure J1 Fund (Campus Upgrade)
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Wilson Architecture Agreement-SLHS Scoreboard DSA submittal review
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As part of the IT/Food Services Warehouse Renovation Project the attached budget has been created to estimate complete costs.
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Recommend approval of the IT/Food Services Warehouse Renovation Budget.
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Recommend approval of the IT/Food Services Warehouse Renovation Budget.
Passed with a motion by Monique Tate and a second by Diana Prola. |
Yes James Aguilar.
Yes Evelyn Gonzalez.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Christian Rodriguez.
Yes Leo Sheridan.
Yes Monique Tate.
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Total Fiscal Impact: $2,681,647
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IT/Food Services Warehouse Renovation Budget
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| All Cabinet members provided brief updates on recent events in their respective departments. |
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| Board Representatives summarized various meetings and events affiliated with their designated associations. |
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Trustee Gonzalez recommended Ed Shapiro continue to represent the Recreation and Parks Commission role for the next four years. There was board consensus on this item.
Trustee Gonzalez suggested having board representatives attend the Unity in the Community meetings and having them report back at board meetings. There was board consensus on this item.
Trustee Gonzalez stated that having a backup student board member had previously been discussed as a consensus item. She also mentioned that there should always be a student board member at every meeting. Superintendent McLaughlin indicated that he would look into the process of selecting student board members. |
Consensus items 12.11.18
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*Regular Board Meetings shall be adjourned at 10:30 p.m. unless extended to a specific time determined by a majority of the Board. The meeting shall be extended no more than once and may be adjourned to a later date. (Board Bylaw 9323).
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| Meeting adjourned at 9:44 p.m. |
Passed with a motion by Evelyn Gonzalez and a second by Monique Tate. |
Yes James Aguilar.
Yes Evelyn Gonzalez.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Christian Rodriguez.
Yes Leo Sheridan.
Yes Monique Tate.
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| In compliance with the Americans with Disabilities Act of 1990, assistance will be provided to those requiring accommodations for disabilities. If you need special assistance to participate in a Regular Board meeting, please contact the Superintendent's Office at (510) 667-3522 at least forty-eight (48) hours prior to the meeting. |
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| Present | James Aguilar |
| Present | Dr. Kevin Collins |
| Present | Evelyn Gonzalez |
| Present | Dr. Mike McLaughlin |
| Present | Peter Oshinski |
| Present | Sonal Patel |
| Present | Diana Prola |
| Present | Christian Rodriguez |
| Present | Leo Sheridan |
| Present | Monique Tate |
| Present | Dr. John Thompson |
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