Facilities Director Aaron Kerrigan will update Trustees on Measure J1 progress and upcoming projects.  Please see the attached document which shows projects that are completed, underway, and upcoming.

Rabinder Mangewala, Senior Director, Educational Services and Michael Cubacub, Assistant Director of Assessment, Research and Evaluation, will present our results on the California State Dashboard.  The presentation will include performance on the six State Indicators (Chronic Absenteeism, Suspension Rate, English Learner Progress, Math and ELA, College and Career, and Graduation).  Results on the California State Dashboard and other student data may be accessed on our 2018-2019 Dashboard located under the Community Tab of our website.  

Emily Griego, President and CEO of the Chamber of Commerce, will provide an overview of their organization and services provided.

Sonal Patel, Assistant Superintendent, Educational Services, will provide a presentation pertaining to The Low-Performing Students Block Grant (LPSBG).  This grant  provides funds for local educational agencies (LEAs) serving students identified as low-performing on state English language arts or mathematics assessments, who are not otherwise identified for supplemental grant funding under the Local Control Funding Formula (LCFF), or eligible for special education services.

As previously discussed, the district has expedited its original bond program timeline.  We need to issue additional series of bonds in early 2019 so continue work that is in progress.

Dr. Collins will review the proposed timeline and design for Measure J1 Series B and Series C.

Resolutions and Preliminary Official Statements (POS's) will be brought to the Board in February to authorize the sale of the two bond series.

Review gifts and donations received throughout the school district.

Approve the gifts and donations list for December, 2018.

Review meeting minutes from November 13, 2018 board meeting.

Approve meeting minutes from November 13, 2018 board meeting.

Review Resolution 19-01 Black History Month

Approve Resolution 19-01

Review Resolution 19-02 National School Counseling Week

Approve Resolution 19-02 National School Counseling Week

When district-owned books, equipment and supplies become unusable, obsolete, or no longer needed, the Superintendent or designee shall identify these items to the Governing Board, together with their estimated value and a recommendation that they be sold or disposed of by one of the methods prescribe in law and administrative regulations.  With Board approval, the Superintendent or designee shall arrange for the sale or disposal of these items.  Please see attached. 

Board Policy 3270(a); Administrative  Regulations 3270 (a).

Adopt Resolution No. 19-04 to Declare Certain Equipment Surplus and/or Obsolete due to the age and condition of the designated equipment. 

The San Leandro Unified School District utilizes a very robust server cluster that allows us to build virtual servers based on our need.  Critical data such as our student information system is stored and managed on our server cluster. The server cluster needs to be up 24 hours a day, 7 days a week.  Dell Service and and Support was included in our original purchase of the servers approximately three years ago. This contract is a renewal of our service and support contract.

Approve the annual contract between San Leandro Unified School District and Dell.

$12,074.00 annually from the General Fund.

2018-2019 Non-Public School & Agency Contracts

Approve Non-Public School & Agency Contracts.

$ 94,814.00 - Special Ed funds.

RISA stands for Restorative Implementation Strategies and Approaches and is designed to build, repair, and enhance school climate systems and practices.  RISA's mission is to cultivate happy, thriving, and stress-free schools using restorative strategies and approaches for staff and students that clearly reflect climate needs, and are simple to use, and produce results. This contact service agreement outlines how RISA will be implemented at Lincoln High school in 2019 through staff meetings and collaborations to address challenges and create a tailored roadmap toward a happy, thriving and equitable school community.

Staff recommends approval of Contract Service Agreement for Lincoln High School and and RISA (Restorative Implementation Strategies & Approaches) by CircleUp Education for 2019.

$8,950 - Site discretionary and ASSETS grant funds

The Board of Trustees will select Chairpersons, members and alternates for each of the following committees:

Communication/Advocacy Committee

Curriculum & Policy Committee

DATE (Drug Alcohol Tobacco Education) Committee

Facilities and Technology (F&T) Committee

Finance Committee

Approve selection of chairpersons, members and alternates for each board committee.

The Board of Trustees will select representatives and alternates for the following organizations:

 Alameda County School Boards Association

Eden Area Regional Occupational Program

Mid-Alameda County Special Education Local Plan Area 

City Disaster Preparedness Council

Approve selections of board representatives and alternates for the various organizations listed in Rationale.

Resolution 19-03 confirms the successful parcel tax election and directs the county auditor-controller to levy the voter-approved parcel tax beginning with the 2019-20 year.  The resolution includes Exhibit A, which is a certificate of election results from the Alameda Registrar of Voters.

Approve Resolution No. 19-03 Successful Parcel Tax Election and Directing County Auditor-Controller to Levy Voter-Approved Parcel Tax.

Measure I is expected to provide approximately $750,000 in revenue to the district beginning in 2019-20.

Our district has contracted with SCI Consulting Group to manage the parcel tax exemption process and ensure that the county applies the appropriate tax on properties.

As part of that process, SCI Consulting Group has developed the attached forms for property owners within the district to apply for exemptions.  The forms would be due by June 30, 2019.  The parcel tax will be applied to 2019-20 property tax bills.

The three types of exemptions that were approved as part of Measure I are:  Senior Citizen, Social Security Disability Insurance (SSDI), and Social Security Income (SSI).  The SSDI and SSI exemptions and forms were also available under the district's previous parcel tax.  However, they were seldom, if ever used.

Once approved, these three forms will be available on the district website as well as in the district office.  The forms will be updated annually.

Individuals who were qualified for an exemption under our previous parcel tax will receive a letter from SCI Consulting Group in January that can be returned to continue the exemption for Measure I.  

Approve three exemption forms for the Measure I Parcel Tax.  

There is no direct fiscal impact for approving these three forms.

Our Food Service Department is requesting authority to spend up to $21,000  for additional equipment at Lincoln High School. 

There is a need to improve the quality of food served at the site. To improve quality, a cooking apparatus, a refrigerator, a freezer and a security shelving unit are needed. The retherm oven would allow us to cook the food on site close to the time of service. This would significantly improve the quality of food served to students on the campus. The refrigeration would allow us to store more food, fruits and vegetables on site, increasing choice for students. 

The new equipment would also eliminate the need to transport items back and forth on a daily basis, allowing additional time for food prep and service. The locking shelving unit will allow us to store items needed for meal service on site. The reduction of moving inventory will also decrease the risk of injury to food service staff.

Approve expenditure of up to $21,000 to purchase Retherm oven, refrigerator, freezer and security shelving from East Bay Restaurant Supply.

The financial impact will not exceed $21,000 from the Cafeteria Fund (Fund 13).

The approximate individual cost are as follows:

Refrigerator $3,500

Freezer $3,900

Shelf $1,100

Tax and Freight $1,500

Staff is recommending that the SLUSD Board of Education approve an increase to the daily rate for psychologist interns. Approval of this item will increase the daily rate from $75 to $100 per day for "Year 2" interns and from $125 to $150 for "Year 3" interns. This will allow the district to better recruit and retain these interns. Upon approval, this increase would go into effect on January 11, 2019. 

Approve the revised Substitute, Short Term & Unrepresented Employee Hourly and Daily Rate schedule. 

Approval of this item will increase the annual total cost of hiring psychologist interns by approximately $20,000. 

Monroe Elementary School 5th grade class plans a two day one night outdoor education trip at the YMCA Camp Arroyo in Livermore on February 6-8, 2018.

Approve Contracted Services Agreement between San Leandro Unified School District/Monroe Elementary School and YMCA Camp Arroyo.

$11,965 - Supplemental Concentration Outdoor Education Funds and Donation Funds

This contract is between Bancroft Middle School and Sylvan Learning to provide academic after school intervention programs in ELA and/or Math. The Sylvan Learning Center in Castro Valley, CA is licensed to offer all Sylvan programs and curricula.  Sylvan staff are certified, highly qualified and meets the standards set forth by Sylvan Corporate and Western Association of Schools and Colleges (WASC). Sylvan programs are based on current research on remedial, supplemental instruction, and academic intervention.

Staff recommends approval of contract service agreement between Bancroft Middle School and Sylvan Learning for 2019.

$12,800 - Title I and Prevention/Intervention Funds (Supplemental Concentration)

Contracted Services Agreement with Strategies for Learning, Inc. to provide off site academic tutoring and mental health services for one student in special education during the 2018/2019 school year.  Settlement agreement was board approved on September 11, 2018.

Approved the Contracted Services Agreement with Strategies for Learning, Inc. 

$11,000.00 - Special Education funds

The Low-Performing Students Block Grant (LPSBG) provides funds for local educational agencies (LEAs) serving students identified as low-performing on state English language arts or mathematics assessments, who are not otherwise identified for supplemental grant funding under the Local Control Funding Formula (LCFF), or eligible for special education services.

The LPSBG allocates $300 million for LEAs, including county offices of education (COEs), school districts, and charter schools for the benefit of identified students during fiscal year (FY) 2018–19 through 2020-2021. San Leandro Unified was awarded $673,824 to be spent by November 2021.

As a condition of apportionment, a school district school shall develop a plan describing how the funds will increase or improve evidence-based services for the identified pupils to accelerate increases in academic achievement, and how the effectiveness of the services will be measured. The plan shall be discussed and adopted at a regularly scheduled meeting of the LEA's governing board.

Staff recommends that the Board approve the San Leandro Unified School District Low- Performing Students Block Grant Three Year Plan. 

None. 

In order to pack up the classroom for the interim housing move as part of the portable replacement, each teacher at Garfield ES and Wilson ES will need to be approved for extra time.  The SLTA calls for teachers to be paid at the hourly rate for up to 20 hours when required to move classrooms.

Recommend approval of extra time for twenty teachers at Garfield and Wilson ES up to twenty hours each at approximately $1,000 dollars per teacher.

Fiscal Impact not to exceed $20,000 from Measure J1 Fund (Portable Replacement) 

- Twenty teachers at twenty hours each at $1,000 each. 

Staff is recommending a major upgrade the district emergency communication system by installing emergency radios at all sites. These emergency control radios will provide direct connectivity to the San Leandro Police Department's Dispatch Center in the event of an emergency.  Because the system will be on a regional network, we will be required to join the East Bay Regional Communications System Authority (a Joint Powers Authority or JPA) prior to the radios becoming operational.. 

The current request is only for the purchase and installation of the radios using Measure J1 funds (security).  The JPA membership request will come at a later date.  The total project cost, including JPA membership, is included below.

Recommend approval of the purchase of fifteen Motorola.  Recommendation to join the East Bay Regional Communication System Authority will come at a later date.

Total Fiscal Impact for 2019 $92,877.83 

- Motorola radio purchase and installation $52,334.39

- East Bay Regional Communication System Authority costs for 2019 $32,100  (at later date)

Purchase would be made using Measure J1 (security).

Anaya Construction will provide labor and materials to dismantle two existing portables at Garfield ES and move them to Wilson ES so that they can be utilized for interim housing.

Recommend approval of Anaya Construction CUPCCAA to move two existing portables from Garfield ES to Wilson ES.

Fiscal Impact $18,500 from Measure J1 Fund (Portable Replacement) 

As part of the Campus Upgrade on Monroe ES, HKIT will provide architectural management, coordination, civil engineering, including a topographic survey, improvement plan, DSA submittal, bidding and construction support. 

Recommend approval of the HKIT Addendum 004 for Monroe ES parking.

Fiscal Impact $31,435 from Measure J1 Fund (Campus Upgrade) 

As part of the Districtwide HVAC Replacement Project, FTK and San Leandro High School are next on the list to be approved.

Recommend approval of IES LLB Amendment 04 for FTK and San Leandro High School HVAC Installation.

Total Fiscal Impact $5,363,078 form Measure J1 Fund (HVAC) 

- FTK Campus Fiscal Impact $1,592,509

- San Leandro High School Fiscal Impact $3,770,569

To help prevent puddles in the deck surface, RA Jones proposes to provide labor and material to clean out and widen 670 feet of existing saw cut drain from 1/4" to 3/8" by 1/2" deep at the SLHS Pool with an optional seal coat. 

Recommend approval of RA Jones CUPCCAA Contract for the SLHS Pool drain and optional seal coat. 

Fiscal Impact not to exceed $16,500 from Measure J1 Fund (SLHS Pool)

- Fiscal Impact for drain $11,500

- Fiscal Impact for optional seal coat $5,000

Sound & Signal will provide labor and any necessary materials to disconnect and re-install the fire alarm and public address systems for interim housing at Garfield ES.

Recommend approval of Sound & Signal CUPCCAA for interim housing at Garfield ES.

Fiscal Impact $19,210 from Measure J1 Fund (Portable Replacement) 

The panel has become obsolete and is no longer supported by software and parts are no longer available. 

Recommend approval of Sound & Signal CUPCCAA for San Leandro High School fire alarm panel replacement.

Fiscal Impact $55,750 from Measure J1 Fund (Electrical Upgrade) 

As part of the Districtwide HVAC Replacement project, Sterling Environmental will process the material removal at Garfield and Roosevelt Elementary Schools and John Muir Middle School.

Recommend approval of Sterling Environmental CUPCCAA for material removal at Garfield and Roosevelt Elementary Schools and John Muir Middle School.

Garfield - Fiscal Impact $33,441 from Measure J1 Fund (HVAC) 

Roosevelt - Fiscal Impact $24,832 from Measure J1 Fund (HVAC)

John Muir - Fiscal Impact $10,192 from Measure J1 Fund (HVAC)

Total Impact - $68,465

Monroe Elementary School's 5th grade class plans a 3 day two night outdoor education trip to Wolf Camp Arroyo in Livermore on January 27-29, 2020.

Approve Contracted Services Agreement between San Leandro Unified School District/Monroe ES and Wolf Camp Arroyo.

$11,350 - Supplemental Concentration Outdoor Education Funds and Donation Funds