The District will hold a Public hearing to allow anyone to speak about the proposed lighting retrofit and efficiency project.

The Facilities Department recommends the public hearing notification per Government Code Section 4217.10 – 4217.18

No financial impact.

When district-owned books, equipment and supplies become unusable, obsolete, or no longer needed, the Superintendent or designee shall identify these items to the Governing Board, together with their estimated value and a recommendation that they be sold or disposed of by one of the methods prescribe in law and administrative regulations.  With Board approval, the Superintendent or designee shall arrange for the sale or disposal of these items.  Please see attached. 

Board Policy 3270(a); Administrative  Regulations 3270 (a).

Adopt Resolution No. 19-42 to Declare Certain Equipment Surplus and/or Obsolete due to the age and condition of the designated equipment.

Review meeting minutes from May and June, 2019 board meetings.

Approve meeting minutes from the May and June, 2019 board meetings.

Eden Area ROP has prepared the attached 2019-20 CTE Program Agreement for the district.  The agreement specifies duties and responsibilities for both the district and ROP.  It also specifies the funding that comes from ROP to the district.  The funding includes the regular annual funding, as well as grant funding that ROP has applied for on behalf of its member district.  Grant funding consists of Career Technical Education Incentive Grant (CTEIG) and Strong Workforce Program (SWP).  In addition to the annual agreement, we have included a memo from ROP showing funding from the district to ROP to support ongoing ROP programs.

The district will receive ROP funding totalling $268,825.

The district will receive CTEIG funding of $231,799.

The district will also receive SWP funding of $232,260 total over two years.

As part of ongoing ROP operations, the district will transfer $1,252,649 to ROP in 2019-20.

Each year SLUSD Food and Nutrition Services contracts with a company to provide routine maintenance, service, and repair as needed, for the refrigeration equipment located at each school site kitchen.  Routine maintenance provides efficiency of operation and a longer life of the piece of equipment and is needed for food safety.

Our district contracts with bank deposit transport for individual cafeterias to ensure the safe transfer of cash and checks from our school sites to the bank.  Money is collected daily at our school cafeterias.  At the end of each day this money is counted at the site and a daily deposit is prepared. SLUSD Food and Nutrition Services contracts with Dunbar Armored, Inc. to pick up these deposits weekly from each site.  Brink's Inc. has acquired Dunbar Armored, Inc.

Work year calendars are developed for our employees for each school year. This revised calendar has been reviewed and approved by the respective bargaining group. Attached is the revised Teamster and Trades work year calendar for the 2019-2020 school year.

Approve the revised 2019-2020 Teamster and Trades work calendar. 

The following Personnel Document reports details of Certificated, Classified and Coaches employment and terminations along with changes to assignments.

At the April 8, 2016, Board Meeting, trustees approved Eureka Math as the District K-12 math curriculum. Great Minds was approved as the vendor to provide professional development, electronic resources and print this open source consumable adoption for both English and Spanish.  

Great Minds will continue to provide electronic resources with a renewed digital suite subscription.

Recommend to approve purchase of Eureka Math Digital Suite for 2019-20 School Year. 

$43,859.49 from Lottery funds

At the April 8, 2016, Board Meeting, trustees approved Eureka Math as the District K-12 math curriculum. Great Minds was approved as the vendor to provide professional development, electronic resources and print this open source consumable adoption for both English and Spanish.  

Due to the high ongoing cost of the reproducible components of this adoption, staff explored options for reprinting the Eureka Math consumable material for 2018-2019. Office Depot was able to provide substantial price savings to the district and greater flexibility.   

Key elements and service components include:

• Assembly, labeling, and packing services are included in the quoted prices.
• Delivery to central warehouse or individual school sites at no additional charge.
• Government approved contract pricing through TCPN.
• All production through closed-door based printing centers.
• Print all materials including student edition, exit tickets, and fluency practice in one booklet.  This will save teachers and students time as they won't have to access each component separately.

Great Minds will continue to provide electronic and Spanish resources under the previous contract. 

Recommend to approve purchase of Eureka Math Curriculum Reproducibles for 2019-20 School Year. 

$167,439.50 from Lottery Funds

Since 2012 the District implemented the use of Certica Solutions in order to ensure our CALPADS data is accurate and complete as well as meet our compliance deadlines. It was found to be an essential process in ensuring school site and department CALPADS data is entered correctly and on time. Both site office staff have come to rely on daily reminders to update information and we have become much more efficient and accurate correcting CALPADS errors. The District is again seeking to renew the contract agreement with Certica Solutions for Certify, which is Certica's hosted data certification service. They have a proven track record to support districts like ours to organize an easier electronic process validating and monitoring our data daily. It provides performance management to help districts analyze, track and improve CALPADS reporting and ensure compliance.

Approve the Subscription Renewal Agreement between San Leandro Unified School District and Certica Solutions for CALPADS Certification Support from November 2019 through November 2020 School Year.

Staff recommends renewal agreements for Common Core State Standards Blended Learning Aligned Supplemental Materials for 2019-2020.

Learning A-Z    $49,650.29

NewsELA         $51,500.00

Spelling City     $11,461.50

Total                  $112,611.79

Supplemental Concentration Grant

AVID, Advancement Via Individual Determination, is a global nonprofit organization dedicated to closing the achievement gap by preparing all students for college postsecondary opportunities.  AVID trains educators to use proven practices in order to prepare students for success in high school, college, and a career, especially students traditionally underrepresented in higher education. San Leandro High School will offer AVID to seniors in the 2019-2020 school year.  John Muir and Jefferson Elementary offer AVID in order to foster college going culture and the necessary instructional support for English Language Learners and low income pupils.

Staff recommends renewal agreement between AVID College Readiness System Services and Products and the San Leandro High School, John Muir Middle School and Jefferson Elementary for the 2019-2020 school year.

$11,023

Site Discretionary Funds and Title I

Renewal Memorandum of Understanding between the San Leandro Unified School District (SLUSD) and East Bay Agency for Children (EBAC) for the purpose of providing mental health services for SLUSD students during the 2019-2020 school year.

Staff recommends renewal Memorandum of Understanding Between San Leandro Unified School District and East Bay Agency for Children for the 2019-2020 school year.

$13,000 - Supplemental Concentration Funds

2018/2019 Non-Public School

2019/2020 Contracted Services Agreements

2019/2020 Non-Public Schools & Agencies

Approve the 2018-2019 & 2019/2020 Non Public Schools/Agencies and the 2019/2020 Contracted Services Agreements.

$2,962,844.00 - Special Education funds

The Celebrate Schools Board Meetings that are held in January, March and May, will be listed as Special Board meetings - Celebrate Schools.

The date of the January Special Board Meeting- Celebrate Schools is being changed from January 28 to January 21, 2020.

The recent restructuring of the Educational Services Division and Administrative Services Division, approved in June, has identified the need for three reclassifications within the current classified staff. The attached "Classified Reorganization Summary” provides more information related to this item. Board approval of this item will do the following:

1. Approve the reclassifications described in the “Recommendations” section of this memorandum;

2. Approve the following position reclassifications: (A) the enrollment specialist will be the student enrollment manger; (B) the personnel services analyst will be the personnel services coordinator; and (C) the administrative secretary in the Assessment Research and Evaluation department will be the database support technician;

3. Approve job descriptions and salary ranges for affected positions (attached to this board agenda item).
   

Approve the reclassification of the classified positions as proposed.

$59,000. This amount is offset by the total savings from the reorganization and reductions in the Educational Services and Administrative Services division approved in June 2019.

Each year, districts wishing to receive specific federal/state categorical program funds must submit the annual Consolidated Application (ConApp) for Funding Categorical  Programs. Attached is the 2019-2020 application. The District will continue to participate in the following programs: Title I, Title II, Title III and Title IV . The following schools are identified as Title I: Garfield, Jefferson, McKinley, Monroe, Madison,  Washington, Wilson, Bancroft, and Muir. The ConApp collects information related to the various programs and affirms agreement with all legal assurances as required by state and federal statutes. The ConApp is completed electronically on the Consolidated Application and Reporting System. In conjunction with applying for these funds through  the Consolidated Application, LEA’s must also complete the LCAP and the LCAP Federal Addendum Certification.

Approve the Consolidated Application for funding categorical programs for 2019-2020.

None

Bosco Construction contract is to provide labor and materials to complete the conversion of the Madison ES Library into a new Kindergarten classroom. 

Recommend approval of the Bosco Construction CUPCCAA for converting the Library at Madison ES to a new Kindergarten classroom.

Fiscal impact $59,300 from Measure J1 Fund - Portable Replacement 

To replace the Madison ES marquee sign - Daktronics has provided the proposal for purchase minus installation.

Recommend approval of Daktronics proposal for purchase of the Madison ES new marquee sign.

Fiscal impact $25,828.60 from Measure J1 Fund (Signage)

As part of the portable replacement project during the interim housing process Geo-Engineering was hired for testing on the Garfield ES construction site.

Recommend approval of Geo-Engineering Invoice on Garfield ES portable replacement interim housing testing.

Fiscal impact $12,460 from Measure J1 Fund (Portable Replacement) 

Guerra Construction contract is to provide labor and materials to complete the replacement of asphalt near the garden area at Monroe ES as part of the campus upgrades.

Recommend approval of Guerra Construction CUPCCAA for Monroe ES asphalt replacement.

Fiscal impact $31,000 from Measure J1 Fund - Campus Upgrade

To complete the District Wide lighting update project, IES has presented their contract agreement for signature and acceptance which is PLA compliant.

Recommend approval of IES District Wide Lighting Upgrade project Agreement.

Fiscal impact $2,907,262 from Measure J1 Fund (Lighting Upgrade)

Change Order #1 The facilities department changed the tack board that was specified to another type that is the District's standard.

Change Order #2 The demolition of the concrete footing was not included in the contractors original bid. There was also a credit that came back to the district as we did not have to lime treat the soil. This is only a small increase since we got the credit.

Change Order #3 The City required an encroachment permit that wasn't anticipated.

Change Order #4 During demolition it was discovered that the utilities going to Davis Street portables were not code compliant (too shallow). The existing utilities were replaced.  

Change Order #5 In order to be able to see the condition of the existing sewer pipe it was necessary to place a camera down the line.

Recommend approval of JLC lump Change Order for Garfield Portable Project. 

Fiscal impact $28,723.43 from Measure J1 Fund - Portable Replacement. Amount is covered within contingency

Resurfacing and striping was needed at the adult school after finding out that a film crew used it to do some stunt car scenes. The cars damaged the surface of the existing parking lot with multiple skid marks as a result it was hard to see the parking lines and the surface was unsightly. The film crew reimbursed the District with and electronic check.

Recommend approval of JP Paving PO Contract for the Adult Ed Center parking lot.

Fiscal impact $10,947 - paid by company that caused the damage

For the interim housing portables we needed to purchase ramps for McKinley, Roosevelt and Washington ES.

Recommend approval on the purchase of ramps for Roosevelt, Washington and McKinley ES interim housing portables.

Fiscal impact $52,402.33 from Measure J1 Fund (Portable Replacement) 

Originally we brought this project to the board prior to the summer break. The contractor that we awarded the work too could not perform the work. Pelco was the next lowest bidder. Pelco Sales & Service will diagnose visibility of refrigeration systems, then asses if later options are needed, work will proceed as necessary. Labor and materials to replace condensing unit, evaporator, piping and door gasket parts. Will install new 28' X 9' insulated floor with interior ramp and coving.

Recommend approval of Pelco Sales and Service CUPCCAA contract for District Warehouse Walk-In Freezer Diagnose and Repairs.

Fiscal impact not to exceed: $45,883.21 from Food Service Funds 

Attached is the course listing for the San Leandro Adult Education Courses of Study for the 2019-2020 school year, which has been approved by the California Department of Education.

I order to accommodate the installation of the new HVAC system at Muir Middle School we will need to remove some materials so that the contractor can drill holes through the walls.

Fiscal impact $16,672 from Measure J1 Fund - HVAC