Regular Board Meeting
San Leandro USD
December 10, 2019 7:00PM
San Leandro City Council Chambers
835 E. 14th Street
San Leandro, CA 94577
Open Session - 6:00 pm
Closed Session - 6:30 pm
Open Session - 7:30 pm
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| Meeting was called to order at 6:00pm. |
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The Board of Trustees will nominate members and votes will be conducted electronically. Once names have been submitted for each office the voting process will begin.
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The Board of Trustees will election a President for the Board of Education for the year effective December 10, 2019. |
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Vice President Oshinski asked for nominations to elect a President for the Board of Education.
Trust Rodriguez nominated Vice President Oshinski, and there were no other nominations. Vice President Oshinski accepted the nomination and was elected as the new Board President. |
Upon receiving nominations and acceptance of nominations the board will vote electronically for Board President.
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Upon receiving nominations and acceptance of nominations the board will vote electronically for Board President.
Passed with a motion by Christian Rodriguez and a second by Monique Tate. |
Yes James Aguilar.
Absent Student Board Member.
Yes Evelyn Gonzalez.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Christian Rodriguez.
Absent Leo Sheridan.
Yes Monique Tate.
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The Board of Trustees will elect a Vice President for the Board of Education for the year effective December 10, 2019.
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| Newly elected President Oshinski asked for nominations to elect a Vice President for the Board of Education. Trustee Tate nominated Trustee Gonzalez and there were no other nominations. Trustee Gonzales accepted the nomination and was elected as the new Vice President of the Board of Education. |
Upon receiving nominations and acceptance of nominations the board will vote electronically for Board Vice President.
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Upon receiving nominations and acceptance of nominations the board will vote electronically for Board Vice President.
Passed with a motion by Monique Tate and a second by Peter Oshinski. |
Yes James Aguilar.
Absent Student Board Member.
Yes Evelyn Gonzalez.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Christian Rodriguez.
Absent Leo Sheridan.
Yes Monique Tate.
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The Board of Trustees will elect a Clerk for the Board of Education for the year effective December 10, 2019.
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| Newly elected President Oshinski asked for nominations to elect a clerk for the Board of Education. Trustee Prola nominated Trustee Aguilar. Trustee Gonzalez nominated Trustee Rodriguez. Both Trustee Aguilar and Trustee Rodriguez accepted the nominations. |
Upon receiving nominations and acceptance of nominations the board will vote electronically for Board Clerk.
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Upon receiving nominations and acceptance of nominations the board will vote electronically for Board Clerk.
Since there were two nominations the Board voted first for James Aguilar, who accepted the nomination of Clerk to the Board of Education. Failed with a motion by Diana Prola and a second by James Aguilar. |
Yes James Aguilar.
Absent Student Board Member.
No Evelyn Gonzalez.
No Peter Oshinski.
Yes Diana Prola.
No Christian Rodriguez.
Absent Leo Sheridan.
No Monique Tate.
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Upon receiving nominations and acceptance of nominations the board will vote electronically for Board Clerk.
Since there were two nominations the Board voted for Christian Rodriguez, who accepted the nomination for Clerk of the Board of Education. Passed with a motion by Evelyn Gonzalez and a second by Christian Rodriguez. |
Yes James Aguilar.
Absent Student Board Member.
Yes Evelyn Gonzalez.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Christian Rodriguez.
Absent Leo Sheridan.
Yes Monique Tate.
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he Board of Trustees will appoint the Superintendent to serve as Secretary to the Board of Education effective December 10, 2019.
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Approve appointment of Superintendent as Secretary to the Board of Education.
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Approve appointment of Superintendent as Secretary to the Board of Education.
Passed with a motion by Evelyn Gonzalez and a second by Diana Prola. |
Yes James Aguilar.
Absent Student Board Member.
Yes Evelyn Gonzalez.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Christian Rodriguez.
Absent Leo Sheridan.
Yes Monique Tate.
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| There was no public testimony on closed session items. |
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| The Board recessed into closed session at 6:30pm. |
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| The Board reconvened to open session at 7:30pm. |
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| The board had no items to report from closed session. |
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| President Oshinski led the board and audience members in the pledge of allegiance. |
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| A motion was made to approve the agenda with exception to Item I., High School Report, which has been cancelled at tonight's meeting. |
Passed with a motion by James Aguilar and a second by Evelyn Gonzalez. |
Yes James Aguilar.
Yes Student Board Member.
Yes Evelyn Gonzalez.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Christian Rodriguez.
Absent Leo Sheridan.
Yes Monique Tate.
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| Members of the audience who wish to address the Board are asked to complete the yellow card available at the entrance and submit it to the Board's Administrative Assistant. Speakers who have completed the card will be called when the item is reached on the agenda or, for non-agenda items, during the Public Testimony. Cards are to be turned in before the item is reached on the agenda. Please note that the meeting is being recorded.
State law prohibits the Board of Education from taking any action on or discussing items that are not on the posted agenda except to A) briefly respond to statements made or questions posed by the public in attendance; B) ask questions for clarification; C) provide a reference to a staff member or other resource for factual information in response to the inquiry; or D) ask a staff member to report back on the matter at the next meeting and/or put it on a future agenda. (Government Code 54954.2(a)). |
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Several parents and staff from Broadmoor Preschool attended this board meeting to express concerning over recent news that the Broadmoor Preschool program might be relocating to the Adult School:
Listed below are all who spoke regarding Broadmoor:
Gloria Strohmj
Valentina Bonnel
Lindsay Luna
Nathania McNally
Wynne Coughtry
Ann Helen Bechtel
Alka Ram
Amy Chornick
Laura Oloresisimo
Alicia Valine Newey
Anthony Peters
Cindy Bonar
Kai Neptune
Bridget Britt
Dale Gregory
Lenore Walsh
Mark Nonnenberg
Kenneth Johnson
Daniel Sauter
Jonnetta Zane
Marissa Nicolas
Jeff Piatt
Theresa Hall
David Moreira
Sasha Chang
Paula Hansen
Ed Hernandez & Katherine Greenberg
Daniele Valdivia
Anna M. Conner
Jennifer Heystek
After hearing all speakers regarding Broadmoor Preschool the following audience members spoke regarding climate change and suggestions for forming a climate change committee:
Stefanie Pruegel
Maureen Forney
Angelina Vergara
Emily Breslin
Patty Breslin
Tom Huetteman
Karla Cardenas
Michael Gregory
Lydia Oey was the final speaker on non-agenda items. She expressed concern over school sites utilizing the music rooms with increased enrollment.
Upon listening to all public speakers President Oshinksi administered a break at 9:07pm. |
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| There was no Recreation & Parks Commission Report. A list of December activities was provided to all Board members in advance of this meeting. |
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| Dr. Reginald Richardson & Dr. Ronald Richardson |
| The high school report was cancelled at this board meeting. |
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| Aaron Kerrigan, Director of Facility & Operations |
Aaron Kerrigan, Director of Facility and Operations, provided a Bond Report as follows:
At the last board meeting Trustee Aguilar inquired about sustainability in the current projects. Mr. Kerrigan elaborated:
The facilities department strives to provide a comfortable environment along with being conscious of the environment and what goes into the classroom. Recent project installation includes: high efficiency HVAC, new thermostats with override buttons which limits the amount
of heat loss when buildings are unoccupied; new roofing with new insulation; low water consumption sinks and toilets; hydration stations which reduces plastic use; higher efficiency insulation at Madison; LED lighting upgrades throughout the district; looking to install new synthetic turf at sites to reduce water consumption;
We will continue to look at better ways to improve our environment in our facilities.
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| Dr. Kevin Collins |
Dr. Collins will present the 2019-20 First Interim Report as required by Assembly Bills 1200 and 2756. The report represents an update to the district's finances, including its multi-year projection, through October 31, 2019. Dr. Collins will also review upcoming ballot propositions and legislation that may impact school funding. |
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Dr. Kevin Collins, Assistant Superintendent, provided a presentation to the board outlining the First Interim as follows:
Overview included:
- 2019-20 Budget and Reserve Update
- District Multi-Year projection
- Education Funding Measures and Legislative Items
- next steps
Budget Updates for First Interim
Major Revenue updates include:
LCFF Enrollment and Unduplicated Count $1,071,643
Unrestricted Preschool Funding $ 612,878
MAA – Medi-Cal Administrative
Activities $ 334,505
ASES – After School Education and
Safety $ 126,945
Youth Reinvestment Grant $ 97,000
Title III (LEP) $ 21,277
Title III (Migrant Ed) $ 9,157
Title I ($ 134,021)
Title II ($ 26,827)
Carl Perkins ($ 10,382)
Major Expenditure updates include:
Certificated and Classified Salaries $2,087,177
Benefits (excluding STRS-on-Behalf) $ 422,743
Contract Services $1,275,976
--SPED Services Portion-Transportation,
NPS $ 713,712
--PG&E - Electricity $ 150,000
2019-20 Revenues - General Fund
Original Budget vs First Interim
Revenue Original First Difference
Source Budget Interim
LCFF $89,044,292 $90,115,935 $1,071,643
Federal $4,621,507 $4,836,796 $215,289
State $8,244,272 $10,287,505 $2,043,233
Local $6,689,890 $6,335,036 ($354,854)
Total $108,599,961 $11,575,272 $2,975,311
Copy and paste chart from power point
2019-20 Expenditures - General Fund
Original Budget vs First Interim
Expense Original budget First Interim Difference
Certificated Salaries $53,541,406 $55,689,695 $2,148,289
Classified Salaries $13,800,710 $13,763,482 ($37,228)
Employee Benefits $21,378,744 $22,374,401 $995,657
Books and Supplies $2,799,606 $3,065,254 $265,648
Services $15,11 ,588 $16,387,564 $1,275,976
Capital Outlay $110,000 $502,421 $392,421
Other Outgo and Transfers $963,064 $954,564 ($8,500)
Total Expenditures $107,705,118 $112,737,381 $5,032,263
2019-20 Fund Balance
(Restricted and Unrestricted)
Original Budget First Interim Difference
Revenue $108,599,961 $11 ,575,272 $2,975,311
Expenditures $107,705,118 $112,737,381 $5,032,263
Other Financing $110,000 $110,000 $0
Excess/ (Deficiency) $784,843 ($1,272,109) ($487,266)
Beginning Balance $10,687,339 $10,687,339 $0
Audit Adjustments
Ending Balance $11,472,182 $9,415,230 ($2,056,952)
2019-20 Estimated
Ending Fund Balance and Reserves
Estimated Unrestricted General Fund: $5,155,765
Estimated Restricted General Fund: $4,219,465
Estimated GF Expenditures $112,847,381
Unrestricted GF Reserves: 4.6%
"Excess Reserves" Above 3% $1,770,344
General Fund Multi-Year Projection
(Restricted and Unrestricted)
2019-20 2020-21 2021-22
Revenue $11,575,272 $113,304,024 $115,792,963
Expenditures $112,847,381 $114,896,780 $116,535,308
Restricted
Ending
Balance $4,219,465 $3,792,607 $3,543,810
Unrestricted
Ending
Balance $5,155,765 $3,989,867 $3,496,119
% Unrestricted
Reserves 4.6% 3.5% 3.0%
- Does not include future negotiated salary increases
- Assumes that this year's pre-school funding is ongoing
- Assumes 95% attendance and flat enrollment for next rwo years
- Assumes 2020-21 COLA of 3.0%, however, LAO just released estimate of 1.79%
- Restricted reserves are primarily facilities accounts for future use
First Interim Summary - MYP
District MYP projection:
- Decrease to unrestricted ending fund balance of
$774,241 this year
Further deficit spending in 2020-21 and 2021-22
- MYP does not include any expenditure reductions, but third year unrestricted ending fund balance is at exactly 3%
- Pension, SPED increases, and Step/Column are greater than COLA
Education Ballot Initiatives
Proposition 13 on March 2020 ballot - $15 billion education bond ($2 billion UC, $2 billion CSU, $2 billion community college, and $9 billion K-12) is currently polling at 48% support.
Full and Fair Funding Initiative is sponsored by CSBA and ACSA and is scheduled for the November 2020 election. Would raise $15 billion for K-14 education by increasing taxes on large corporations and high income earners.The measure is currently polling at 56% support.
“Prop 13 Split Roll” scheduled for November 2020 ballot
- would raise $11 billion, with $4 billion going to education. This measure is undergoing revision and a new round of signature gathering. It is currently polling at 46% support.
Legislative Updates
AB 218
Extends the statute of limitations for filing claims of childhood assault to 40 years of age, or up to five years after discovery, whichever is later.
If the victim of childhood assault proves that the assault was the result of a cover-up, the victim may recover treble damages: triple the amount of the actual/compensatory damages
Opens up a three-year window for victims of any age to sue on previously expired claims
Some districts may receive claims that pre-date membership in a property and liability Joint Powers Authority (JPA)
--Districts would have to try to figure out who their insurance company was at the time, and if that company is still in business
--Districts may find that they are completely responsible for attorney costs and potential award
SLUSD joined our JPA, Northern California Regional Liability Excess Fund, in 1988
AB 48
Placed a $15 billion K-16 education facilities bond on March 2020 ballot (Prop 13)
Also looked to incentivize developers to create affordable housing by reducing or eliminating costs
School developer fees (Fund 25) for multifamily housing developments would be reduced by 20%
Developer fees for multifamily housing within one-half mile from a major transit stop would also be eliminated completely
--Major transit stop defined as rail station (BART), ferry terminal, or intersection of two or more major bus routes with service interval of 15 minutes or less during commute periods
Reduced developer fees sunset in 2026
Statutory COLA
State had projected a COLA of 3% for 2020-21 and 2.8% in 2021-22
In late November, Legislative Analyst Office (LAO) reduced forecast to 1.79% for 2020-21
Additional LAO forecasting shows 2021-22 COLA of 1.2%
School Services estimates that maintaining local school operations requires close to a 4% COLA
It is possible that Legislature uses additional state resources to give larger COLA than required – will know more in January
Next Steps:
The Governor will release his 2020-21 Budget in January which will be followed by the School Services of California conference in Sacramento.
Second Interim will be presented in March.
2020-21 Budget and LCAP will be presented for review and adoption in June.
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2019-20 First Interim Board Presentation
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| Dr. Kevin Collins |
Dr. Collins will present the results of the 2018-19 district audit, as well as the audit for Measure J1. |
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Dr. Kevin Collins, Assistant Superintendent of Business Services, presented the results of the 2018-19 district audit as follows:
Overview:
-Review 2018-19 District Audit - All Funds
-Review 2018-19 Measure J1 Bond Audit-Financial and Performance
2018-19 Audit
? Our auditor, Vavrinek, Trine, Day & Company (VTD), merged with a new company named Eide Bailly.
? SLUSD under contract with Eide Bailly through 2019-20 fiscal year audit
? Partner in charge of district audit is Terri Montgomery
? For fiscal year 2018-19, auditors visited
? Garfield and Madison
? John Muir
? SLHS, Lincoln, and Lighthouse
2018-19 Audit - Net Position
? Since 2014-15, district audits are required to include “share” of state-wide unfunded pension liabilities.
? SLUSD net pension liability for PERS and STRS: $111 million
? Net pension liability for PERS and STRS was$108.2 million for the prior year
? SLUSD has negative “net position” of
($47.3 million)
? Net position was ($48.1 million) last year
2018-19 Audit Findings
? Invoices from bond program were dated prior to
7/1/2019 but received in August – for ongoing work. Payment should have been made from 2018-19.
? Bond staff had called all vendors prior to end of year to check on status of outstanding invoices.
? This finding is a repeat of similar one from 2017-18
? Business and Bond departments will review procedures for 2019-20
? Two elementary Contract Independent Study forms were signed by principals after end of contract period. Requirement is to sign before the absence begins.
? We will review this requirement with principals and attendance staff
? We will review copies of all contracts prior to audit visit for 2019-20 to ensure compliance
2018-19 Bond Audit
? A requirement of a Prop 39 (55%) bond measure is to carry out an annual financial and performance audit.
? Bond audit was performed at the same time as the district audit.
? Bond and district audit included same finding regarding late invoices.
2018-19 Audit
Eide Bailly issued an unmodified opinion for the financial statements (this means it was a clean opinion – fairly stated).
Governing Board Recommendation Accept the following 2018-19 Audits:
? District Financial Audit
? Measure J1 Financial and Performance Audits
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2018-19 Audit Overview - Board Presentation
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Deanna Gaines, Student Board Member, provided an update as follows:
November 20 was Trans Visibility Day. Social Justice Academy and Rainbow Club provided awareness and advocacy for trans people.
November also marked Indigenous Peoples Heritage Month. Social Justice Academy hosted a celebration in the quad which incorporated native teachings and chants from Native Americans who reside in tribes nearby.
The Leadership class and teacher have been discussing making the school community more aware of climate change and possibly putting together their own activities to raise awareness and provide more student voice about what they can do.
11/8 dodge ball tournament - over 7 teams participated
Two spirit days: tank top day and decades day
College and Career center was open daily in November to assist students in completing their college and scholarship applications.
Movie night is December 13 at 6:30 at FTK gym- ELF will be showing.
SLHS gear is on sale and would love to see board members wearing high school gear.
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The Board of Trustees summarized various events taking place on their respective committees. During this time President Oshinski made a motion to continue the meeting past 10:00pm.
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President Oshinski requested a motion to continue the meeting past 10:00pm before completing the Board Committee Reports.
Trustee Gonzalez made to the motion to allow the board meeting to continue until 10:30pm. Passed with a motion by Evelyn Gonzalez and a second by Christian Rodriguez. |
Yes James Aguilar.
Yes Student Board Member.
Yes Evelyn Gonzalez.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Christian Rodriguez.
Absent Leo Sheridan.
Yes Monique Tate.
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Passed with a motion by Diana Prola and a second by James Aguilar. |
Yes James Aguilar.
Yes Student Board Member.
Yes Evelyn Gonzalez.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Christian Rodriguez.
Absent Leo Sheridan.
Yes Monique Tate.
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| These items are considered routine and may be enacted by a single motion. At the request of any member of the Board, any item on the Consent Agenda shall be removed and given individual consideration for action as a regular agenda item. |
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Review minutes from the November 5 board meeting. |
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Approve minutes from the November 5 board meeting. |
November 5, 2019
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When district-owned books, equipment and supplies become unusable, obsolete, or no longer needed, the Superintendent or designee shall identify these items to the Governing Board, together with their estimated value and a recommendation that they be sold or disposed of by one of the methods prescribe in law and administrative regulations. With Board approval, the Superintendent or designee shall arrange for the sale or disposal of these items. Please see attached.
Board Policy 3270(a); Administrative Regulations 3270 (a).
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Approve lists of discarded equipment. |
Electronic Discards - Bancroft and IT Dept.
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Review District approved contracts for amounts $10,000 or less for the current fiscal year.
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Under 10K 12.10.19
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The following Personnel Document reports details of Certificated, Classified and Coaches employment and terminations along with changes to assignments.
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Personnel Report
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Review list of gifts and donations received since last board meeting. |
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Approve list of gifts and donations. |
Donations 12.10.19
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Memorandum of Understanding (MOU) between San Leandro Unified School District and Hayward Unified School District for the purpose of providing an appropriate program for special education student(s) that is not available in SLUSD schools for the 2019/2020 school year and 2020 extended school year.
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Approve the Memorandum of Understanding (MOU) between San Leandro Unified School District and Hayward Unified School District for the 2019/2020 school year and 2020 extended school year. |
$48,767.00 per student and $1,000.00 Transportation Services - Special Ed funds
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Hayward Unified School District
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To reduce the risk of mission critical data loss and service availability, the district contracted with ACOE perform off site system replication and data backup. We are continuing the same service for the 2019-2020 school year . ACOE is our internet service provider and we have a secure high speed connection to their data center. This solution will provide the district with full data recovery at a secure offsite location. This solution will protect all of the servers and data stored at the Madison district data center. |
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Approve the purchase of offsite backup and disaster recovery services.
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$16,500 from General Fund
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ACOENet Service Matrix for 19/20
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Back in 2014, SLUSD physical servers were converted to virtual servers and in May 2019 these were upgraded. VMware is a software that is used to create virtual servers and is necessary to create and maintain a modern technology environment and was used by SLUSD staff to our robust virtual server environment. The Board of Trustees previously approved the purchase of Dell servers, which included VMware. This is a renewal of VMware software which is critical to the continued functioning of the District technology infrastructure. |
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Staff recommends the approval of VMware renewal.
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$20,227.96 from General Funds |
VMWare License Renewal
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The maintenance department uses multiple vendors to perform work that are very specialized or that exceed our internal capacity to perform. Maintenance staff is seeking approval for blanket purchase orders for the following vendors up to the amount indicated. These purchase orders can be considered renewals as the vendors have worked previously with the district. | Glenview Key & Lock | Repairs Locks - District-Wide | $10,000 | | Lon's Glass & Mirrors | Window/Door Glass Repair Districtwide 2019-20 | $10,000 | | Beatson Electric Co | Perform Electrical Work 2019-20 | $10,000 | | All Weather Roofing | Roof Repair As Needed District-Wide 2019-2020 | $10,000 | | Nickell Fire Protection, Inc. | Fire Extinguisher Service Districtwide 2019/20 | $10,000 | | Tree Sculpture Group | Landscaping/Tree Pruning & Removal Districtwide | $15,000 | | Sound & Signal Inc | Repair Bells&PA Systems Districtwide | $15,000 | | Roto Rooter | Repair/Maint Sewer Lines District-Wide | $15,000 | | Bailey Fence Company Inc | Repair/Install Fencing Districtwide | $15,000 | | Adams Pool Solutions | Repair Equipment At SLHS Swim Center | $16,000 | | Appleby | Carpet Cleaning Districtwide 2019/20 | $20,000 | | Coleman'S Building Services | Carpet Cleaning Districtwide 2019/20 | $40,000 |
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Approve blanket purchase orders with list of maintenance vendors. |
The maximum cost for all agreements is $186,000 from maintenance funds (Resource 8150). |
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Ms. Garvey’s Drawing and Painting class is requesting to develop, design, and create a mural that will have a positive impact on the SLHS community for this and future academic years. This particular class/section will be ideal for this project due to their diverse backgrounds and abilities, and the incredible assistance that the assigned para-educators provide.
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Approve mural for SLHS. |
None |
SLHS Mural project
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Approve the positive certification of the First Interim Report for fiscal year 2019-20.
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Approve the positive certification of the First Interim Report for fiscal year 2019-20.
Passed with a motion by James Aguilar and a second by Evelyn Gonzalez. |
Yes James Aguilar.
Yes Student Board Member.
Yes Evelyn Gonzalez.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Christian Rodriguez.
Absent Leo Sheridan.
Yes Monique Tate.
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The 2019-20 First Interim Report has incorporated budget revisions through October 31, 2019.
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2019-20 First Interim Report
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Our auditor, Eide Bailly, has completed its annual district audit and Measure J1 bond audits. At this Board meeting, staff is recommending the acceptance of the following: - 2018-19 District Audit Report
- 2018-19 Measure J1 Bond Audit - Financial and Performance
Also attached to this item are two standard letters provided by the auditor that give additional detail and context for the audits.
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Accept the following audits dated June 30, 2019: - Annual Financial Report (District Audit)
- Building Fund (Measure J1) Financial and Performance Audits
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Approve the positive certification of the First Interim Report for fiscal year 2019-20.
Passed with a motion by James Aguilar and a second by Evelyn Gonzalez. |
Yes James Aguilar.
Yes Student Board Member.
Yes Evelyn Gonzalez.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Christian Rodriguez.
Absent Leo Sheridan.
Yes Monique Tate.
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Accept the following audits dated June 30, 2019: - Annual Financial Report (District Audit)
- Building Fund (Measure J1) Financial and Performance Audits
Passed with a motion by Monique Tate and a second by Evelyn Gonzalez. |
Yes James Aguilar.
Yes Student Board Member.
Yes Evelyn Gonzalez.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Christian Rodriguez.
Absent Leo Sheridan.
Yes Monique Tate.
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There is no financial impact for accepting audit reports. |
2018-19 District Audit Report
2018-19 Measure J1 Bond Audit Report
District Audit Communication Letter
Measure J1 Audit Communication Letter
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The Food Service Department has now moved into the new office and test kitchen space in the warehouse. With the new space, the department needs access to a copier for routine operations. Food Service staff and Tech Department spoke with vendors regarding needs. Caltronics has provided a quote for a copier along with service. |
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Approve 60 month agreement for lease and service with Caltronics for new copier for Food Service.
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Approve 60 month agreement for lease and service with Caltronics for new copier for Food Service.
Passed with a motion by Evelyn Gonzalez and a second by Monique Tate. |
Yes James Aguilar.
Yes Student Board Member.
Yes Evelyn Gonzalez.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Christian Rodriguez.
Absent Leo Sheridan.
Yes Monique Tate.
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The 60 month (5 year) lease will cost $10,232 plus the a copy cost of one-half cent for black and white and five cents for color. The funding will come from the Cafeteria Fund (Fund 13). |
Caltronics 60 Month Lease - Food Service
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The city agreed to loan $1,250,000 to the district in 2013 towards purchase and construction of what is now the Barbara Lee Center. We currently owe $686,610.77 of the original loan amount, plus interest. The district has been using its Developer Fees (Fund 25) since 2014 to repay the loan because the facility was needed to provide health and wellness services to additional students due to growth within the district. The interest rate for the loan began at 1.5%, rose to 3% in 2017, and will raise to 5% in 2024. Staff is proposing to use Developer Fees (Fund 25) and Redevelopment Agency funds to payoff the loan. Early payoff is allowed under the terms of the original loan. An early payoff would save approximately $60,000 in cumulative interest payments. This calculation includes the loss of potential interest income from keeping district funds in the county treasury. The total cost of a January payoff would be $695,193.41. The district's Fund 25 currently has a balance of $470,336.51, and has adequate balance in Redevelopment Agency funds for the remaining $224,856.90.
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Approve the early payoff of the city loan using Developer Fees and Redevelopment Agency funds. |
Approve the early payoff of the city loan using Developer Fees and Redevelopment Agency funds. Passed with a motion by Diana Prola and a second by Monique Tate. |
Yes James Aguilar.
Yes Student Board Member.
Yes Evelyn Gonzalez.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Christian Rodriguez.
Absent Leo Sheridan.
Yes Monique Tate.
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The district will save approximately $60,000 in interest costs by paying off the city loan early using existing funds that can only be used for facility purposes. |
BLC City Loan Agreement - 2013
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Frontline Education is an absence management software system that was built exclusively for K-12 districts to improve the effectiveness and efficiency of finding substitutes, tracking leaves and managing employee absences. This software will assist the district to support uninterrupted learning, with tools to help reduce absenteeism, find qualified substitutes for every absence, manage substitute schedules and provide greater visibility into employee absences and trends.
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Approve the contract with Frontline Education.
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Approve the contract with Frontline Education.
Passed with a motion by Evelyn Gonzalez and a second by James Aguilar. |
Yes James Aguilar.
Yes Student Board Member.
Yes Evelyn Gonzalez.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Christian Rodriguez.
Absent Leo Sheridan.
Yes Monique Tate.
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$28,325 General Fund
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Frontline Education Absence and Substitute Management Contract
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Great from the Gate (GftG) is a fellowship program that works with educator preparation programs to place eligible students who are entering their clinical experiences in local, high-performing P-12 schools with trained mentor teachers.
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Staff recommends approval of the MOU with Great from the Gate through June 2020.
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Staff recommends approval of the MOU with Great from the Gate through June 2020.
Passed with a motion by Monique Tate and a second by Christian Rodriguez. |
Yes James Aguilar.
Yes Student Board Member.
Yes Evelyn Gonzalez.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Christian Rodriguez.
Absent Leo Sheridan.
Yes Monique Tate.
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There is no fiscal impact to the general fund.
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Great from the Gate Student Teaching MOU
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The District maintains student teaching agreements with colleges and universities throughout the Bay Area and State. Many student teaching agreements are approved annually with each college/university.
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Staff recommends to approve the renewal student teaching agreement with Brandman University beginning January 1, 2020 to January 1, 2023.
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Staff recommends to approve the renewal student teaching agreement with Brandman University beginning January 1, 2020 to January 1, 2023.
Passed with a motion by Monique Tate and a second by Evelyn Gonzalez. |
Yes James Aguilar.
Yes Student Board Member.
Yes Evelyn Gonzalez.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Christian Rodriguez.
Absent Leo Sheridan.
Yes Monique Tate.
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There is no fiscal impact to the general fund.
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Renewal Student Teaching Agreement with Brandman University
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The District maintains student teaching agreements with colleges and universities throughout the Bay Area and State. Many student teaching agreements are approved annually with each college/university.
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Staff recommends to approve the renewal student teaching agreement with San Jose State University beginning October 25, 2019 to October 25, 2024.
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Staff recommends to approve the renewal student teaching agreement with San Jose State University beginning October 25, 2019 to October 25, 2024.
Passed with a motion by James Aguilar and a second by Diana Prola. |
Yes James Aguilar.
Yes Student Board Member.
Yes Evelyn Gonzalez.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Christian Rodriguez.
Absent Leo Sheridan.
Yes Monique Tate.
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There is no fiscal impact to the general fund.
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Student Teaching MOU with San Jose State University
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Jefferson Elementary School's 4th and 5th grade classes plan a 3 day 2 night outdoor science program to NatureBridge in Sausalito on March 16-18, 2020.
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Approve Contracted Services Agreement between San Leandro USD/Jefferson Elementary School and NatureBridge. |
Approve Contracted Services Agreement between San Leandro USD/Jefferson Elementary School and NatureBridge. Passed with a motion by Monique Tate and a second by Evelyn Gonzalez. |
Yes James Aguilar.
Yes Student Board Member.
Yes Evelyn Gonzalez.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Christian Rodriguez.
Absent Leo Sheridan.
Yes Monique Tate.
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$29,600 School Site Allocation and Donation funds |
Nature Bridge-Jefferson 12.10.19
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Monroe Elementary School's 5th grade class plans a three day two night outdoor education trip at the UCCR Wolf Camp Arroyo in Livermore on January 27-29, 2020. |
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Approve Contracted Services Agreement between San Leandro Unified School District/Monroe Elementary School and UCCR Wolf Camp Arroyo.
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Approve Contracted Services Agreement between San Leandro Unified School District/Monroe Elementary School and UCCR Wolf Camp Arroyo.
Passed with a motion by Monique Tate and a second by Diana Prola. |
Yes James Aguilar.
Yes Student Board Member.
Yes Evelyn Gonzalez.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Christian Rodriguez.
Absent Leo Sheridan.
Yes Monique Tate.
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$11,350 Supplemental Concentration Outdoor Education Funds and Donation Funds |
Monroe-Camp Arroyo 12.10.19
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Roosevelt Elementary School 5th grade class plans a three day two night outdoor science program trip to Exploring New Horizons in Pescadero. Each 5th grade class attends the camp on separate dates: January 13-15, January 22-24, January 27-29, 2020.
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Approve Contracted Services Agreement between San Leandro Unified School District/Roosevelt Elementary School and Exploring New Horizons.
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Approve Contracted Services Agreement between San Leandro Unified School District/Roosevelt Elementary School and Exploring New Horizons.
Passed with a motion by Christian Rodriguez and a second by James Aguilar. |
Yes James Aguilar.
Yes Student Board Member.
Yes Evelyn Gonzalez.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Christian Rodriguez.
Absent Leo Sheridan.
Yes Monique Tate.
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$24,480 - School Site Allocated Funds and Donation Funds |
Roosevelt-Exp. New Horizons 12.10.19
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Wilson Elementary School's 5th grade class plans a three day two night outdoor science program trip to NatureBridge in Sausalito on April 1 - 3, 2020.
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Approved Contracted Services Agreement between San Leandro Unified School District/Wilson Elementary School and NatureBridge.
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Approved Contracted Services Agreement between San Leandro Unified School District/Wilson Elementary School and NatureBridge.
Passed with a motion by James Aguilar and a second by Monique Tate. |
Yes James Aguilar.
Yes Student Board Member.
Yes Evelyn Gonzalez.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Christian Rodriguez.
Absent Leo Sheridan.
Yes Monique Tate.
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$21,469 - School Site Allocated Funds and Donation Funds |
Nature Bridge - Wilson 12.10.19
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HKIT has provided a proposal to produce graphic informational signs for each site representing work that has or is planned to be completed under Measure J1 as well as work that is proposed under the March 2020 bond measure. These signs will be based on designs that were developed in 2016 for Measure J1. |
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Approve contract with HKIT. |
Approve contract with HKIT. Passed with a motion by Diana Prola and a second by James Aguilar. |
Yes James Aguilar.
Yes Student Board Member.
Yes Evelyn Gonzalez.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Christian Rodriguez.
Absent Leo Sheridan.
Yes Monique Tate.
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Total cost for design of all signs will not exceed $20,000 with funding coming from Measure J1 (general). |
HKIT Site Map Proposal
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Approve quote from Home Depot for new cubby’s at Madison and McKinley ES new classrooms.
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The Facilities Department recommends approval. |
The Facilities Department recommends approval. Passed with a motion by Monique Tate and a second by Evelyn Gonzalez. |
Yes James Aguilar.
Yes Student Board Member.
Yes Evelyn Gonzalez.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Christian Rodriguez.
Absent Leo Sheridan.
Yes Monique Tate.
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Fiscal impact $21,505.40 Measure J1 Bond (Portable Replacement)
Madison Elementary $10,184.40
McKinley Elementary $11,321.00 |
Madison Cubbies
McKinley Cubbies
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Approve quote for portable generator from Energy Systems to provide backup power to the Barbara Lee Center.
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The Facilities Department recommends approval. |
The Facilities Department recommends approval. Passed with a motion by Evelyn Gonzalez and a second by Monique Tate. |
Yes James Aguilar.
Yes Student Board Member.
Yes Evelyn Gonzalez.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Christian Rodriguez.
Absent Leo Sheridan.
Yes Monique Tate.
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Fiscal impact $56,383.00 from Measure J1 Bond (Security and Cameras)
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Portable Generator BLC
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Approve Proposal from KI Furniture to purchase furniture for McKinley Elementary School’s new modular classrooms.
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The Facilities Department recommends approval. |
The Facilities Department recommends approval. Passed with a motion by James Aguilar and a second by Evelyn Gonzalez. |
Yes James Aguilar.
Yes Student Board Member.
Yes Evelyn Gonzalez.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Christian Rodriguez.
Absent Leo Sheridan.
Yes Monique Tate.
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Fiscal impact $102,135.87 from Measure J1 Bond (Portable Replacement)
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McKinley Furniture Purchase
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Approve change order #3 for Wilson ES. The facilities department requested to add waterproof panels to the back of the sinks and use draper style window treatments instead of mini-blinds.
Approve change order #4 for Garfield ES. The facilities department requested to use draper style window treatments instead of mini-blinds. This change order also includes necessary utility upgrades to facility that currently houses Davis Street program.
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The Facilities Department recommends approval.
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The Facilities Department recommends approval.
Passed with a motion by Diana Prola and a second by Evelyn Gonzalez. |
Yes James Aguilar.
Yes Student Board Member.
Yes Evelyn Gonzalez.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Christian Rodriguez.
Absent Leo Sheridan.
Yes Monique Tate.
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Total Fiscal Impact: $15,892.58 from Measure J1 Bond (Portable replacement) Wilson Change Order #3: $5,252.19
Garfield Change Order #4: $10,640.39
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Garfield Change Order #4
Wilson Change Order #3
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Approve cost proposal for attached Change Order #2 for Madison Modernization Project to replace old plastic panes of glazing with new glass panes.
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The Facilities Department recommends approval.
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The Facilities Department recommends approval.
Passed with a motion by James Aguilar and a second by Evelyn Gonzalez. |
Yes James Aguilar.
Yes Student Board Member.
Yes Evelyn Gonzalez.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Christian Rodriguez.
Absent Leo Sheridan.
Yes Monique Tate.
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Fiscal impact of $ 37,789.00 measure J1 bond funds. (Portable Replacement) |
Madison Change Order #2
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Approve proposal from A-1 Fencing, Inc to install a new automated gate for the maintenance, Tech and Food Service parking area
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The Facilities Department recommends approval.
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The Facilities Department recommends approval.
Passed with a motion by Monique Tate and a second by Evelyn Gonzalez. |
Yes James Aguilar.
Yes Student Board Member.
Yes Evelyn Gonzalez.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Christian Rodriguez.
Absent Leo Sheridan.
Yes Monique Tate.
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Fiscal impact $46,500.00 from Redevelopment Funds.
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Warehouse Gate CUPCCAA contract
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Approve proposal from Souto Brothers for the repair of asphalt next to room 3-B which was written as a deficiency during the Williams facility inspection.
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The Facilities Department recommends approval. |
The Facilities Department recommends approval. Passed with a motion by James Aguilar and a second by Evelyn Gonzalez. |
Yes James Aguilar.
Yes Student Board Member.
Yes Evelyn Gonzalez.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Christian Rodriguez.
Absent Leo Sheridan.
Yes Monique Tate.
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Fiscal impact $17,792.03 Measure J1 Bond (Drop-off / Paving)
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Asphalt Repair CUPCCAA contract
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Approve Gross Maximum Price for increment one and two from JL Construction for the construction of modular buildings at McKinley ES and Jefferson ES. Fiscal impact $11,174,347.00 from Measure J1 (Portable Replacement) McKinley ES $7,886,433.00 Jefferson ES $3,287,914.00
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The Facilities Department recommends approval.
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The Facilities Department recommends approval.
Passed with a motion by Diana Prola and a second by James Aguilar. |
Yes James Aguilar.
Yes Student Board Member.
Yes Evelyn Gonzalez.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Christian Rodriguez.
Absent Leo Sheridan.
Yes Monique Tate.
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Fiscal impact $11,174,347.00 from Measure J1 (Portable Replacement) McKinley ES $7,886,433.00 Jefferson ES $3,287,914.00
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McKinley/Jefferson Modular Amendment
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Approve proposal from IES to complete the HVAC at Muir, Wilson, Washington, and SLHS.
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The Facilities Department recommends approval. |
The Facilities Department recommends approval. Passed with a motion by Diana Prola and a second by Evelyn Gonzalez. |
Yes James Aguilar.
Yes Student Board Member.
Yes Evelyn Gonzalez.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Christian Rodriguez.
Absent Leo Sheridan.
Yes Monique Tate.
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Fiscal impact $989,734.00 from Measure J1 Bond (HVAC) |
IES amendment HVAC
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The regulations of the Williams lawsuit settlement require school districts to complete “Quarterly Complaint” reports that document the number of complaints for textbooks and instructional materials, teacher vacancies and mis-assignments, and facilities conditions. Additionally, effective January 2008, as a result of settlement with the California State Department of Education, districts are required to implement the Valenzuela Settlement Legislation (Assembly Bill 347). Notification regarding the complaint process is integrated into the Williams Complaint form which is posted in every secondary classroom as required. For the period of July-September, 2019, the school district did not have any complaints.
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Williams Quarterly Report Q3 2019
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All Cabinet members provided brief updates on recent events in their respective departments.
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| Board representatives summarized various meetings and events affiliated with their designated associations |
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Trustee Gonzalez provided several consensus item suggestions:
- Send flowers to Leo
- Obtain data for Broadmoor preschool: what is the demographics; what is the admission process like? How are they selected for admission?
- Add SchoolSmarts graduation information on upcoming events calendar
Trustee Rodriguez: Per the recent email from Jeff Ramirez would like to look into indigenous peoples day
Trustee Aguilar inquired about obtain a written report when those on the agenda (such as the park and union reps) are unable to attend to provide a small update. Dr. McLaughlin explained that it's their report and typically when they don't attend they have nothing to report. Dr. McLaughlin will reach out to them to see if they want to provide something in writing when unable to attend. Trustee Gonzalez also mentioned that when Parks and Rec does not attend it is usually because they don't have a quorum at their own meetings. |
Consensus 12.10.19
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*Regular Board Meetings shall be adjourned at 10:30 p.m. unless extended to a specific time determined by a majority of the Board. The meeting shall be extended no more than once and may be adjourned to a later date. (Board Bylaw 9323).
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| The meeting was adjourned at 10:04pm in memory of Trustee Tate's cousin, Mr. Alex Donaville, who recently passed away. |
Passed with a motion by Diana Prola and a second by Evelyn Gonzalez. |
Yes James Aguilar.
Yes Student Board Member.
Yes Evelyn Gonzalez.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Christian Rodriguez.
Absent Leo Sheridan.
Yes Monique Tate.
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| In compliance with the Americans with Disabilities Act of 1990, assistance will be provided to those requiring accommodations for disabilities. If you need special assistance to participate in a Regular Board meeting, please contact the Superintendent's Office at (510) 667-3522 at least forty-eight (48) hours prior to the meeting. |
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| Present | James Aguilar |
| Present | Student Board Member |
| Present | Dr. Kevin Collins |
| Present | Evelyn Gonzalez |
| Present | Dr. Mike McLaughlin |
| Present | Peter Oshinski |
| Present | Sonal Patel |
| Present | Diana Prola |
| Present | Christian Rodriguez |
| Absent | Leo Sheridan |
| Present | Monique Tate |
| Present | Zarina Zanipatin |
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