Regular (Virtual) Board Meeting
San Leandro USD
May 12, 2020 7:00PM
ONLINE ONLY DUE TO COVID-19 SHELTER IN PLACE ORDER VIA ZOOM (INSTRUCTIONS AVAILABLE AT slusd.us)
Closed Session - 6:00 pm
Open Session - 7:00 pm
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Meeting was called to order at 6:05pm.
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| There was no public testimony on closed session items. |
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| Board members recessed into closed session at 6:05pm. |
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| The Board reconvened to open session at 7:00pm. |
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| Roll call was taken and all board members were present. Although Trustee Prola did not audibly respond to the roll call, she was connected to the open session virtual board meeting. |
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The Board of Education took the following actions in closed session in accordance with Government code 54956.9, Education Code 44929.21(b), Education Code 44954, and Education Code 44929:
To appoint Doris Kwok to the position of Assistant Director of Special Education by a 7-0 vote. This item was moved by Trustee Aguilar and Seconded by Trustee Sheridan.
To appoint Robert Picciotto to the position of Vice Principal at John Muir Middle School by a 7-0 vote. This item was moved by Trustee Gonzalez and Seconded by Trustee Prola.
To appoint Jason Strickland to the position of Summer School Principal by a 7-0 votes. This item was moved by Trustee Rodriguez and Seconded by Trustee Gonzalez.
The Board has directed the superintendent and/or designee to deliver the proper notifications to the affected parties. |
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| President Oshinski led members of the audience in the pledge of allegiance. |
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Passed with a motion by James Aguilar and a second by Monique Tate. |
Yes James Aguilar.
Yes Student Board Member.
Yes Evelyn Gonzalez.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Christian Rodriguez.
Yes Leo Sheridan.
Yes Monique Tate.
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Members of the audience who wish to address the Board are asked to “raise your hand” via zoom during the meeting when the item is reached on the agenda or, for non-agenda items, during the Public Testimony item and wait to start speaking when you are called upon. Comments sent prior to the Board meeting have been provided to members of the Board in advance of the meeting. Some that only recently came in will be read aloud now. Please note that the meeting is being recorded. State law prohibits the Board of Education from taking any action on or discussing items that are not on the posted agenda except to A) briefly respond to statements made or questions posed by the public in attendance; B) ask questions for clarification; C) provide a reference to a staff member or other resource for factual information in response to the inquiry; or D) ask a staff member to report back on the matter at the next meeting and/or put it on a future agenda. (Government Code 54954.2(a)).
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President Oshinski recited a poem submitted by music teacher Lydia Oey:
We Won't Stop Dreaming
Here we are living in the moment
Here we are dreaming in the open
Look around, isn't it this a new day?
Make a move, Doing things a new way, a new way
'Cause this is Our World and this is Our Time
These are our plans, we're gonna let 'em shine
This is Our Place in the Human Race
And we won't stop dreaming
Look ahead we can see forever
You and me, doing it together
Light it up, we can be a million stars
Look at us, don't you see we've come so far
'Cause this is Our World and this is Our Time
These are our plans, we're gonna let 'em shine
This is Our Place in the Human Race
And we won't stop dreaming . . .
We won't stop dreaming--
An additional speaker, Doug Jones, a longtime San Leandro resident and health care worker, spoke regarding the shortage of personal protective equipment (PPE) for front line and health care workers. He has been working with school districts and education associations to obtain PPE donations. He is hopeful that our school district will be able to donate some PPE to aid health care workers during the pandemic.
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| There was not Recreation and Parks Commmission report. |
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| Dr. Reginald Richardson & Dr. Ronald Richardson |
| Although there was no high school report, Dr. Patel will provided a high school graduation update at the end of this meeting. |
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| Aaron Kerrigan, Director of Facility & Operations |
Aaron Kerrigan, Director of Facility and Operations, provided an update on bond projects throughout the school district as follows:
The pandemic has not hindered the timelines of construction.
John Muir Middle School landscaping is going very well. Concrete pathways were poured today. Several large trees will be removed due to their current poor condition and will not survive the construction process. Staff will replant trees with the largest specimen they can find.
Roosevelt Elementary school modular project is progressing well, and is approximately 25% complete.
Madison Elementary portable renovations have begun; based on previous board approval, staff has stucco coated the exterior of the building and begun demo of the hallways.
Garfield Elementary School modulars are 100% complete. Board members will vote on the notice of completion during this board meeting.
Wilson Elementary School modulars are 100% complete.
Jefferson Elementary School's modular project has begun.
McKinley Elementary School is 50% complete.
Mr. Kerrigan mentioned they've received immense cooperation from maintenance staff and teachers. Approximately 150 teachers have been affected by this move. He sent a special thanks to the teachers and staff for all their hard work. |
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| Peter Oshinski, Board Presient |
The Board of Education and Superintendent will present Deanna Gaines with a Certificate of Commendation for her outstanding service as a Student Board Member for San Leandro Unified School District during the 2019-2020 school year.
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President Oshinski displayed and recited the Student Board Member Certificate of Commendation to be presented to Deanna Gaines for her exemplary representation of the high school voice and the engagement she manifested during the board meetings.
The certificate will be mailed to Deanna later this week. |
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| Dr. Sonal Patel |
Dr. Sonal Patel, Assistant Superintendent of Educational Services, will provide a presentation on SLUSD's Emergency Distance Learning during the COVID-19 physical school closure.
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Dr. Sonal Patel, Assistant Superintendent of Educational Services, provided an update on Emergency Distance Learning During COVID-19 Physical School Closure and support response.
Dr. Patel displayed a timeline reflecting the occurrence of events:
March 10 - School district held a physical regular board meeting
March 13 – school district received notification that all Alameda County schools collectively would work together by physically closing schools from March 16 - April 3. A plan was set in place to send textbooks and materials to teachers as quickly as possible for end of day dismissal since schools would be closed for several weeks. The district promptly communicated to all families in all languages pertaining to the school closures. We also notified our educational partners, such as the Boys/Girls Club and our special education transportation companies to notify them of our school closures. Dr. Patel thanked Keziah Moss, our Director of Employee and Community Engagement for her assistance during this time.
- March 16 - Food Services staff immediately put a plan together to ensure all families with students under 18 had access to meal service. Our Food Services Director, Clell Hoffman, under the guidance of Assistant Superintendent, Dr. Kevin Collins, quickly mobilized their food services staff to plan and prepare daily meal service at 3 locations daily: Monroe Elementary School, John Muir Middle School and the high school.
This service still continues 3 times a week in lieu of daily and provides enough meals to cover the days they're not coming to get meal service. All staff was thanked who volunteered their time with preparation. Meals were also supplied during Spring Break.
The next endeavor for staff was to implement home learning plans for students to access. Administrators worked with teachers on March 16 and 17 remotely in order for them to prepare home learning plans to be available for students on March 18 and to extend until April 3, the first date announced.
The next endeavor for staff was to implement home learning plans for students to access. Administrators worked with teachers on March 16 and 17 remotely in order for them to prepare home learning plans to be available for students on March 18 and to extend until April 3, the first date announced.
Educational Services team knew there would be a need for translation services time. Our technology team helped create a Spanish hotline, which was operated by our bilingual principals and a Chinese hotline which was operated by our district translator in order for parents and older students to call in for assistance. She sent a big thanks to Joanne Clark our Senior Director of Educational Services, and Dr. Michael Cubacub, who oversees Assessments, for their assistance.
On March 25, school district staff learned the shelter in place would be extended to May 1. Therefore, home learning would need to be extended.
March 27 - chromebook distribution was provided to enable families to access school content and teachers. A video was displayed of administrators providing chromebooks to families, even during a rainstorm.
Chromebook distribution continued on Tuesday and Thursday during spring break. At that time 1,500 chromebooks were distributed to families. Even in the rain chromebooks were distributed. After two weeks of this format families had the option of contacting their school administrator to obtain a chromebook as needed.
Families were provided information in various languages on how to log into their chromebooks and access blended learning platforms and technology support. Again, thanks were provided to the admin staff and teachers, Rocky Medeiros, our Director of Safety, who assisted in getting this work done.
Dr. Patel discussed and displayed the Professional Development series via virtual training. This training was offered by the Educational Services Team from April 6-10. This included
- Live webinars (30 minutes, daily at 9am, 11am and 1pm)
- At 10, 12 and 2 every day that week, office hours were provided with our coaching team and Educational Services managers where teachers received support either individually through a group session.
- Virtual coaching sessions
- Self paced learning resources
The offerings were posted on the virtual development website
Received praise for the rigorous and insightful offerings from staff and our SLTA union.
Statistics were displayed reflecting the number of students and staff active on google apps. The week of May 4 over 8600 student and staff were active on Google Apps.
Students check in with their teachers live. Statistics via zoom and google app reflected virtual connections where students, teachers and staff connected.
Principals have been asked to connect with their teachers for students who are not engaging is distance learning so that teachers can monitor their progress. Out of eight elementary schools, only 27 students met this criteria.
In grades 6-12 approximately 20% of students are not engaging in the virtual learning. Teachers not at the secondary schools are now looking to see why these students might not be logging on and are looking across departments and with each other if students are checking into other classes in order to better discern which students need more outreach.
Grading criteria from the MOU approved at the April board meeting was reviewed. KQED highlighted this grading criteria in recent article. It highlighted our values around equity access and authentic rigorous learning while responding to the COVID-19 closure, which is a testament to how strong the school district is in their vision and practices. Additionally, an analysis by our high school counseling team and our high school administration revealed the need to adjust our graduation requirement board policy in order to ensure students would be able to graduate and would be held harmless due to COVID-19 closures. Our Educational Services Team, SLTA, SLHS admin and counseling team worked to create a reduction in the class of 2020 graduation requirements which will support approximately 100 students at the high school and 10 students at Lincoln Alternative Education Center. The graduation requirement board policy adjustments for the class of 2020 are listed as an action item in this board agenda. A state waiver was not needed since our graduates are meeting state minimum requirements. Only the local policy is being adjusted.
Planning for our students with Individualized Education Plans (IEPs) has been an essential component of our work during emergency distance learning. Student with assisted communication devices were invited to pick up devices and we reached out to students in NPS settings, whose schools don't have tech at home to use so that they could come and check out chromebooks for home usage and keep up with their learning and tele therapy services. Our Special Education team provided students with a change of format letter that outlines how their IEP will be served during the closure. Specialists obtained training on how to deliver tele therapy services and partnered with parents who now found themselves highly involved in the implementation of their child's IEP.
Supporting English Learners and their families has also been provided. In addition to providing training, support and resources for teachers to conduct English Language Development (ELD) time, our principals are working with our ELD educators to best utilize their time virtually and their expertise to provide home learning.
Our number one goal during this crisis is to stay connected to students and families so we can support them.
Contact via ParentSquare has increased. 99.2% of families are connected. For those who are not connected, contact is made via phone calls, home visits and personalized support and videos from our superintendent encouraging our families to keep them informed and grounded during this time.
In addition, our McKinney-Vento advocate of home and foster youth services, Consuelo Zuluaga, is making home visits, shelter visits and drives by the San Leandro marina where many families are living in their cars several times a week to check on our families to provide outreach for services needed.
Missing end of year milestones like prom, awards night and graduation is tough on our students and staff. Our dedicated teachers and principals alongside parent groups have been working hard and creatively for graduation promotions. The district has ordered yard signs for graduating seniors to celebrate our students and let them know how proud we are of them. San Leandro High School, Lincoln Alternative Education Center, and the Adult school will have virtual graduation ceremonies during their already scheduled date and time. Both middle schools and 5th grade elementary schools will have virtual promotion ceremonies as well. Our secondary schools are contracting with Herff Jones, who is creating a highly personalized ceremony.
Next steps for Summer and the 2020-2021 school year includes:
-Technology and Instructional Materials Infrastructure for students and staff
-Learning format options for in person, virtual and hybrid scenarios
-Professional learning for staff and parent/guardians, especially parents of our educational students
A virtual summer school will be launched for our special education students who require their extended school year and for our high school students in need of credit recovery or specific acceleration.
There is still much to be determined as to how we will begin the 2020-2021 school year. This depends on the public health order, as well as the fiscal landscape.
Considerations for re-opening include
- Safety of students and staff
- Reviewing COVID-19 facts
- Student learning format, resources and conditions
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| Trustee Rodriguez read all correspondence received since the last board meeting. |
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| Student board member Deanna Gaines reported on how well the cap and gown event was on May 6. There were a lot of teachers and staff members who participated with signs. It took place during the afternoon and was highly successful. The distribution and drive through was fast. The students enjoyed being at the high school and seeing their teachers and administrators. |
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| There were no union representative reports at this meeting. |
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| The Board of Trustees summarized various events taking place on their respective committees. |
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Passed with a motion by Christian Rodriguez and a second by Evelyn Gonzalez. |
Yes James Aguilar.
Yes Student Board Member.
Yes Evelyn Gonzalez.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Christian Rodriguez.
Yes Leo Sheridan.
Yes Monique Tate.
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| These items are considered routine and may be enacted by a single motion. At the request of any member of the Board, any item on the Consent Agenda shall be removed and given individual consideration for action as a regular agenda item. |
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The following Personnel Document reports details of Certificated, Classified and Coaches employment and terminations along with changes to assignments.
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Personnel Report
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The District maintains student intern agreements with colleges and universities throughout the Bay Area and State. Many student intern agreements are approved annually with each college/university. Staff is recommending the renewal of the existing agreement with Cal State University, East Bay.
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Staff is recommending the renewal of the existing agreement with Cal State University, East Bay.
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None. |
Renewal-Student Interns MOU with Cal State East Bay
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The District established a contract with Eagle Software in 2001 for use of the Aeries Student Information System to maintain all student data. Through Aeries, the District is able to maintain students and staff information required by the CALPADS system, which is required by the State of California. This is the annual renewal of our contract for 2020-2021 school year.
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Staff recommends approval of the renewal agreement with Eagle Software for use of Aeries Student Information System for the 2020-2021 school year.
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$31,618.17 from General Funds
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2020-2021 Renewal Contract with Aeries
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Gale, a Cengage Company, connects libraries to learning and learners to libraries, providing research databases and resources for students. SLUSD's secondary schools have utilized Gale's Research in Context Database and Opposing Viewpoints in Context Databases.
Gale's Research in Context database offers updated full-text magazines, academic journals, news articles, primary source documents, images, videos, audio files and links to websites that have been evaluated for quality.
Gale's Opposing Viewpoints in Context database focuses on current controversial issues. It offers full-text articles from magazines, academic journals, and newspapers, as well as topic overview. Primary source documents, statistics, images, videos, audio files and evaluated websites related to today's hottest social issues are also provided.
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Staff recommends the renewal of the contract Gale for the 2020-21 school year. |
$12,587.80 from Supplemental & Concentration Grant Funds
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GALE Subscription Renewal 2020-21
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Star Assessments are taken online and provide the most valid, reliable, actionable data in the least amount of testing time, usually 20 minutes or less. These assessments enable the class to focus on individualizing instruction to accelerate learning for all students and to inform student placement.
Accelerated Reader 360 provides educators timely, accurate information on student academic performance. Educators can use this information to quickly adjust instruction to help all students reach their greatest potential. Accelerated Reader helps teachers reach all types of readers with Reading Practice, Vocabulary Practice, Literacy Skills, and Other Reading Quizzes.
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Staff recommends approving the contract renewal between San Leandro Unified School District and Renaissance Learning for the use of STAR 360 & Accelerated Reader 360 for elementary schools and STAR Reading & STAR Mathematics for secondary school assessment for the 2020-2021 school year.
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$118,275.46 from Supplemental and Concentration
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Renaissance - Renewal Contract 2020-21
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2019-2020 Non-Public School & Agency | Student # | DOB | Location | | # 1 | 02/04/2008 | Seneca Family of Agencies - New placement | | # 2 | 04/22/2010 | Seneca Family of Agencies - Amendment OT & Speech Assessments | | # 3 | Various Students | The Speech Pathology Group - OT Services |
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Approve Non-Public School & Agency contracts.
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$22,019.00 - Special Ed funds.
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Seneca Family of Agencies
Seneca Family of Agencies
The Speech Pathology Group
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CARE SOLACE provides 24/7 online mental health connections for families of the San Leandro Unified Community to ensure students, parents and staff have access to reliable, ethical and high-quality care, regardless of income level, and to ensure that each affected family member land in the right hands for their exact need and situation. CARE SOLACE is a care navigation and coordination system. This contract is for services in the 2020-2021 school year.
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Staff recommends approval of contract service agreement between San Leandro Unified School District and CARE SOLACE for 2020-2021.
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$17,852 LEA Funds |
Cert. Agreement Care Solace
Services Agreement Care Solace and SLUSD
SLUSD Care Solace Invoice 2020-2021
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San Leandro Unified School District shall provide mental health consultation and programs to students and their families on behalf of the Alameda County Health Care Services Agency Center for Healthy Schools and Communities. The goals for this program is to build a system of health supports for students and their families and increase capacity of our staff to strengthen a coordination of service delivery. The Mental Health Consultation in School Program is funded by the Prevention and Early Intervention (PEI) Mental Health Access and Linkage to Services programs under Alameda County Mental Health Services Act (MHSA). The PEI MHSA program aims to connect students experiencing behavioral health issues to supports including, but not limited to, prevention, early intervention, treatment and recovery services. This contract provides funding for San Leandro Unified School District's COST Coordinators and partial contracted mental health interns.
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Staff recommends approval of contracted services for Mental Health Consultation in San Leandro Unified School District under the School Based Behavioral Health Initiative for the 2020-2021 school year.
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Grant award of $45,112 |
SLUSD and Alameda County Health Care Services 2020-2021
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Sound & Signal will provide materials and labor to replace the fire alarm panel at McKinley ES. The current panel is no longer functioning.
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Recommend approval of Sound & Signal PO Contract to replace the fire alarm panel at McKinley ES |
Fiscal impact $14,050 from Measure J1 Funds (Security) |
Sound & Signal PO Contract-McKinley ES Fire Panel Replacement
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K&W Electrical Services will provide labor and materials to complete the electrical upgrade at Muir MS as part of the District Wide Electrical Upgrade Project
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Recommend approval of K&W Electrical Services CUPCCAA for the Muir MS Electrical Upgrade |
Fiscal impact $120,000 from Measure J1 Funds (Electrical Upgrade) |
K&W Electrical Services CUPCCAA-Muir MS Electrical Upgrade
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JLC has submitted a Change Order for additional asphalt play area and the relocation of the basketball courts at McKinley ES as part of the Modular Project due to losing the current asphalt square footage from incoming modular buildings |
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Recommend approval of Change Order #1 from JLC for the McKinley ES Modulars |
Fiscal impact $86,855.52 from Measure J1 Funds (Portable Replacement) |
JLC Change Order #1 - McKinley Modulars
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Teachers at Garfield, Wilson, Washington, and Madison ES will need to pack their belongings to prepare for the upcoming move of their items to the new modular classrooms. |
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Recommend approval of extra time for Teachers to pack their belongings for the upcoming move |
Fiscal impact $50,000 from Measure J1 Funds (Portable Replacement) |
Extra time proposal for Teachers to pack belongings
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As part of the modular project at Madison, Garfield, Washington and Wilson ES the Teachers belongings will need to be moved to their new classrooms once they are packed.
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Recommend approval of Waters Moving & Storage CUPCCAA for the moving of all Teachers beloingings to their new modular classrooms
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Fiscal impact $44,874 from Measure J1 Funds (Portable Replacement) |
Waters Moving & Storage CUPCCAA-Multi-Site Mvoing of Teachers Belongings
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R&H Wholesale Quotation for materials to replace all locksets at Jefferson ES as part of the District Wide Standardization. The District Locksmith will complete the work once the materials are received.
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Recommend approval of R&H Wholesale Quotation for Materials to replace all locksets at Jefferson ES |
Fiscal impact $29,725.12 from Measure J1 Funds (Security)
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R&H Wholsale Quotation - Jefferson ES Lockset Replacement
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During the modular project, Geo-Engineering is hired for their Geo Tech services at each site, including Madison, Wilson, Jefferson, McKinley and Roosevelt. The work is completed as any delay for approval would put a stop to the project. A consulting agreement for Geo-Engineering was approved back in June of 2017. |
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Recommend approval of Geo-Engineering invoices for the Geo Tech services on the modular projects at Madison, Wilson, Jefferson, McKinley and Roosevelt ES. |
Fiscal impact at each site Madison $250 Wilson $5,610 Jefferson $27,925 McKinley $36,900 Roosevelt $13,112.50 Totaling a Fiscal impact of $83,797.50 from Measure J1 Funds (Portable Replacement) |
Geo-Engineering Invoices for Modular Project Construction Phase
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D&D Pipelines will provide labor and materials to connect the 4" fire line from the backflow at Madison ES to the EBMUD meter as part of the modernization |
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Recommend approval of D&D Pipelines proposal to connect the 4" fire line at Madison ES from the backflow to the EBMUD meter as part of the modernization |
Fiscal impact $9,697 from Measure J1 Funds (Portable Replacement)
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D&D Pipelines PO Contract-Madison ES Fire Line Connection
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Anaya Construction will dismantle and off haul 10 classrooms from Garfield ES that were used for interim housing during the modular construction project |
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Recommend approval of Anaya Construction proposal to dismantle and off haul 10 classrooms from Garfield ES |
Fiscal impact $104,450 from Measure J1 Funds (Portable Replacement) |
Anaya Construction CUPCCAA-Garfield ES Portable Dismantle
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Beals Martin submitted Change Order #4 on the Madison Modernization for some additional floor preparation, repairs to existing HVAC and some repair work for ADA path of travel. |
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Recommend approval of Beals Martin Change Order #4 on Madison Modernization |
Fiscal impact $31,440 from Measure J1 Funds (Portable Replacement) |
Beals Martin Change Order #4-Madison Modernization
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Sound & Signal has completed the Interim Housing Connection Project at Wilson ES, and in order to release the retention payment the Notice of Completion needs to be approved and filed with the County |
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Recommend approval of the Sound & Signal Notice of Completion for the Wilson ES Interim Housing Connection project |
No Fiscal impact |
Sound & Signal NOC - Wilson Interim Housing Connections
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Sound & Signal has completed the Interim Housing Connection project at Washington ES and in order to release the retention payment, the Notice of Completion will need to be approved and filed with the County |
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Recommend approval of the Sound & Signal Notice of Completion for the Washington ES Interim Housing Connection Project |
No Fiscal impact |
Sound & Signal NOC - Washington Interim Housing Connections
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Sound & Signal completed the Interim Housing Connection project at Roosevelt ES, and in order to release the retention payment the Notice of Completion needs to be approved and filed with the County |
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Recommend approval of the Sound & Signal Notice of Completion for the Roosevelt ES Interim Housing Connections
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No Fiscal impact |
Sound & Signal NOC-Roosevelt Interim Housing Connections
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Sound & Signal has completed the Interim Housing Connections project at McKinley ES and in order to release the retention payment, the Notice of Completion has to be approved and filed with the County |
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Recommend approval of the Sound & Signal Notice of Completion for McKinley ES Interim Housing Connections |
No Fiscal impact |
Sound & Signal NOC-McKinley Interim Housing Connections
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Sound & Signal has completed the Interim Housing Connection project at Garfield ES and in order to release the retention payment, the Notice of Completion needs to be approved and filed with the County |
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Recommend approval of the Sound & Signal Notice of Completion for the Garfield ES Interim Housing Connections |
No Fiscal impact |
Sound & Signal NOC - Garfield Interim Housing Connections
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JLC has completed the Wilson ES Modular project and in order release the retention payment, the Notice of Completion needs to be approved and filed with the county. |
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Recommend approval of the JLC Notice of Completion for the Wilson Modular Project |
No Fiscal impact |
JLC NOC - Wilson Modulars
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JLC has completed the Modular project at Garfield ES and the Notice of Completion needs to be approved and filed with the county in order to release the retention payment. |
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Recommend approval of the JLC Notice of Completion for the Garfield Modulars Project |
No Fiscal impact |
JLC NOC - Garfield Modulars
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Bosco Construction has completed the Washington ES Restroom Remodel. The Notice of Completion needs to be approved and filed with the county in order to release the retention payment
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Recommend approval of the Bosco Construction Notice of Completion for the Washington ES Restroom Remodel |
No Fiscal impact |
Bosco NOC - Washington ES Restroom Remodel
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Six classrooms used for interim housing at Garfield ES during the modular construction, are past their useful life and need to be surplused, removed and dismantled. The portables have no value.
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Recommend approval of surplusing 6 classrooms from Garfield ES that were used for interim housing during modular construction. |
No Fiscal impact |
Garfield ES Surplus Portables List
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Guerra Construction has completed the Garden Area Asphalt project at Monroe ES. The Notice of Completion needs to be approved and filed in order to release the retention payment. |
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Recommend approval of the Notice of Completion for Guerra Construction for the Monroe ES Garden Area Asphalt project
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No Fiscal impact |
Guerra Construction-NOC-Monroe ES Garden Area Asphalt
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Guerra Construction has completed the Monroe ES Parking and Drop off project. The Notice of Completion needs to be approved and filed with the county to release the retention payment. |
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Recommend approval of the Guerra Construction Notice of Completion for the Monroe ES Parking and Drop Off project |
No Fiscal impact |
Guerra Construction-NOC Monroe Parking and Drop Off
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The District Warehouse automated gate project has been completed. The Notice of Completion needs to be approved and filed with the county to release the retention payment. |
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Recommend approval of the A-1 Fencing Notice of Completion for the District Warehouse Gate Installation |
No Fiscal impact |
A-1 Fencing NOC-Warehouse Gate Installation
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Bosco Construction has completed the installation of the Washington ES ADA Water Fountain. In order for us to release the retention payment, the Notice of Completion needs to be approved and filed with the county. |
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Recommend approval of the Bosco Construction Notice of Completion for the Washington ES ADA Water Fountain |
No Fiscal impact |
Bosco NOC - Washington ADA Water Fountain Installation
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California School Boards Association (CSBA) created this resolution for school districts and county offices of education to help governing boards add their essential voice to the calls for California's congressional delegation and Governor Gavin Newsom to advocate for additional federal dollars to prioritize stable public school funding. These funds are urgently needed to accommodate distance learning for all students, as well as provide the support services and healthy meals children need to thrive in school. |
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Approve Resolution 20-28 Federal Education Funding in Light of Impacts Associated with COVID-19 Pandemic. |
Approve Resolution 20-28 Federal Education Funding in Light of Impacts Associated with COVID-19 Pandemic. Passed with a motion by James Aguilar and a second by Evelyn Gonzalez. |
Yes James Aguilar.
Yes Student Board Member.
Yes Evelyn Gonzalez.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Christian Rodriguez.
Yes Leo Sheridan.
Yes Monique Tate.
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Resolution 20-28 Federal Education Funding- COVID-19
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The construction of the Information Technology and Food Service Office within our district warehouse was approved by the SLUSD Governing Board with funding coming from Redevelopment Agency funds (Fund 01), Food Service funds (Fund 13), and funding for design coming from the Capital Facilities Fund (Fund 40). The project is now complete and both departments are using the facility. District staff is now recommending that the project funding source be updated to Measure J1 funds. The project directly serves staff that support students and teachers at all sites, and is an appropriate bond expenditure that fits within the original intention and wording of Measure J1. Furthermore, the restricted Redevelopment Agency funds would then be available within the General Fund to help the district with cash flow issues as it appears likely that the state will begin cash deferrals as it did during the recession in 2008-09.
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Recommend approval of reimbursing district Redevelopment Agency funds (Fund 01) and Capital Facilities Fund (Fund 40) with Measure J1 funds using interest that has accrued to date.
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Recommend approval of reimbursing district Redevelopment Agency funds (Fund 01) and Capital Facilities Fund (Fund 40) with Measure J1 funds using interest that has accrued to date.
Passed with a motion by Monique Tate and a second by Diana Prola. |
Yes James Aguilar.
Yes Student Board Member.
Yes Evelyn Gonzalez.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Christian Rodriguez.
Yes Leo Sheridan.
Yes Monique Tate.
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Previously approved Fiscal impact $1,904,518 from Measure J1 Funds (Nutrition/IT- from accrued interest)
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Moving IT and Food Service Offices project to Bond Funds
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Because of lack of classroom space, the SLUSD Governing Board approved the installation of five portable classrooms and a restroom at the Adult Education Center. Work on the project is now in the early stages, with completion expected this summer. The Board approved use of unrestricted Adult Education funds for the project, with an estimated original budget of $1 million. With all major Measure J1 projects now completed, underway, or under contract, staff is recommending that Measure J1 (Fund 21) reimburse Adult Ed (Fund 11) for the costs of the project. Costs for the current year would be reimbursed effective June 30, 2020, and costs for next year would be reimbursed in the next fiscal year. The text of Measure J1 specifically listed "upgraded classrooms" as one of the uses of the bond funds. With that, the Adult Ed portable project is an appropriate use for our Measure J1 funds. |
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Recommend approval to use Measure J1 funds to reimburse Adult Education portable costs from the Adult Education fund.
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Recommend approval to use Measure J1 funds to reimburse Adult Education portable costs from the Adult Education fund.
Passed with a motion by Evelyn Gonzalez and a second by Monique Tate. |
Yes James Aguilar.
Yes Student Board Member.
Yes Evelyn Gonzalez.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Christian Rodriguez.
Yes Leo Sheridan.
Yes Monique Tate.
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Previously approved Fiscal impact $1,000,000 from Measure J1 Funds (Portable Replacement) |
Moving Adult Ed Portables funding source to Bond Funds
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on April 29, 2020, Alameda County public health officials released Order No. 20-10 which loosens restrictions on construction projects within the county. However, the order requires different actions for projects that are defined as "Small Construction Projects" and "Large Construction Projects". Resolution 20-27 declares that all current and planned district projects are "Small Construction Project" as defined by the current order. The resolution would affirm and replace a letter signed by the Superintendent following the order that also declared our projects to be Small Construction Projects. Per the order, Small Construction Projects are generally defined as: - Residential projects of less than 10 units
- Commercial projects of less than 20,000 square feet of floor area
Large Construction Projects are generally defined as: - Residential projects of more than 10 units
- Commercial projects of greater than 20,000 square feet of floor area
- Consisting of large infrastructure projects such as airports, utilities, oil refineries, highways, public transportation, and telecommunications
Each district project is well under 20,000 square feet of floor area and thus should be considered Small Construction Projects.
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Approve Resolution 20-27 declaring all district facilities projects to be Small Construction Projects. |
Approve Resolution 20-27 declaring all district facilities projects to be Small Construction Projects. Passed with a motion by Leo Sheridan and a second by Christian Rodriguez. |
Yes James Aguilar.
Yes Student Board Member.
Yes Evelyn Gonzalez.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Christian Rodriguez.
Yes Leo Sheridan.
Yes Monique Tate.
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Approve Resolution 20-27 declaring all district facilities projects to be Small Construction Projects. Passed with a motion by Leo Sheridan and a second by Christian Rodriguez. |
Yes James Aguilar.
Yes Student Board Member.
Yes Evelyn Gonzalez.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Christian Rodriguez.
Yes Leo Sheridan.
Yes Monique Tate.
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There is no fiscal impact. |
Resolution 20-27 Declaring Work as Small Construction Projects
Alameda County Health Order 20-10
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Staff are seeking partnership with Alameda County Public Library website at no cost. With this partnership, students and staff will be able to use the Library website utilizing existing school-issued credentials and authentication methods. Students and staff will be able to access digital materials from the Alameda County Public Library.
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Staff recommends the approval of San Leandro USD partnership with Alameda County Public Library. |
Staff recommends the approval of San Leandro USD partnership with Alameda County Public Library. Passed with a motion by Monique Tate and a second by James Aguilar. |
Yes James Aguilar.
Yes Student Board Member.
Yes Evelyn Gonzalez.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Christian Rodriguez.
Yes Leo Sheridan.
Yes Monique Tate.
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None |
Partnership SLUSD and Alameda County Public Library
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Staff are seeking partnership with San Leandro Public Library website at no cost. With this partnership, students and staff will be able to use the Library website utilizing existing school-issued credentials and authentication methods. Students and staff will be able to access digital materials from the San Leandro Public Library.
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Staff recommends the approval of San Leandro USD partnership with San Leandro Public Library |
Staff recommends the approval of San Leandro USD partnership with San Leandro Public Library Passed with a motion by Evelyn Gonzalez and a second by Diana Prola. |
Yes James Aguilar.
Yes Student Board Member.
Yes Evelyn Gonzalez.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Christian Rodriguez.
Yes Leo Sheridan.
Yes Monique Tate.
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None |
SLUSD Partnership with San Leandro Public Library
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To facilitate Emergency Distance Learning staff have identified Seesaw, Zearn
and Zoom as critical programs and best available fit for SLUSD. The purpose of this request is
to obtain Board approval for 1 year agreements for these products.
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Approve the software contracts for Seesaw, Zearn and Zoom. |
Approve the software contracts for Seesaw, Zearn and Zoom. Passed with a motion by James Aguilar and a second by Evelyn Gonzalez. |
Yes James Aguilar.
Yes Student Board Member.
Yes Evelyn Gonzalez.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Christian Rodriguez.
Yes Leo Sheridan.
Yes Monique Tate.
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$66,185.12 from Resource 7388 COVID Expenses |
Software contracts to facilitate emergency distance learning
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We are approaching the replacement deadline for some of our older chromebooks
that were initially deployed several years ago. The refresh process was started prior year and
this is a continuation of those efforts. Additionally we are anticipating a higher device need as a
result of the Chromebooks to home required for emergency distance learning. The purpose of
this request is to obtain Board approval for the purchase of 3,800 additional chromebooks and
replacements for some of our oldest and failing carts.
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Approve the proposal to spend up to $1,003,809.63 for additional chromebooks and multipurpose storage carts for our chromebook refresh project. The vendor will be STS Education with funding coming from Measure J1 Bond Funds. As in the past, will use the NASPO Piggyback contract as our procurement method. This item was approved by the Facilities and Technology Committee.
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Approve the proposal to spend up to $1,003,809.63 for additional chromebooks and multipurpose storage carts for our chromebook refresh project. The vendor will be STS Education with funding coming from Measure J1 Bond Funds. As in the past, will use the NASPO Piggyback contract as our procurement method. This item was approved by the Facilities and Technology Committee.
Passed with a motion by Monique Tate and a second by Diana Prola. |
Yes James Aguilar.
Yes Student Board Member.
Yes Evelyn Gonzalez.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Christian Rodriguez.
Yes Leo Sheridan.
Yes Monique Tate.
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$1,003,809.63 from J1 Technology funds |
Chromebook Refresh
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In response to the state-wide closures of schools, the California Department of Education is allowing districts to request waivers that exempts students from the state’s minimum graduation requirements. SLUSD will not request a state waiver. SLUSD adopted board policy BP 6146.1 that sets graduation requirements beyond the state’s minimum requirements in the Education Code. SLUSD’s local governing board has the authority to revise that policy and modify those additional requirements. Staff recommends 10 less elective credits and 10 credits in any subject of technical arts, world language, or visual/performing arts for the class of 2020. The attached proposal outlines the graduation requirements for the class of 2020.
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Staff recommends approval of San Leandro Unified School District's High School Graduation Requirements for class of 2020. |
Staff recommends approval of San Leandro Unified School District's High School Graduation Requirements for class of 2020. Passed with a motion by James Aguilar and a second by Evelyn Gonzalez. |
Yes James Aguilar.
Yes Student Board Member.
Yes Evelyn Gonzalez.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Christian Rodriguez.
Yes Leo Sheridan.
Yes Monique Tate.
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none |
SLUSD Class of 2020 Graduation Requirements
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SLUSD board approved AP Psychology course of study on February 4, 2020 and this contract is for 8-year digital online licenses and 70 textbooks for the course.
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Staff recommends approval of Meyer's Psychology Text and Digital Online Licenses for Advanced Placement (AP) Course. |
Staff recommends approval of Meyer's Psychology Text and Digital Online Licenses for Advanced Placement (AP) Course. Passed with a motion by Monique Tate and a second by Diana Prola. |
Yes James Aguilar.
Yes Student Board Member.
Yes Evelyn Gonzalez.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Christian Rodriguez.
Yes Leo Sheridan.
Yes Monique Tate.
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$13,179.01 Supplemental Concentration Funds |
AP Psychology Text and Online Licenses
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Due to school closures caused by COVID-19, San Leandro Unified School District will contract with Herff Jones, LLC to provide support services in a virtual graduation solution that provides schools a proven, easy-to-implement platform to celebrate our graduate’s achievements that will be a customized, personalized experience.
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Staff recommends approval of San Leandro Unified School District and Herff Jones, LLC Virtual Commencement Agreement. |
Staff recommends approval of San Leandro Unified School District and Herff Jones, LLC Virtual Commencement Agreement. Passed with a motion by Evelyn Gonzalez and a second by Diana Prola. |
Yes James Aguilar.
Yes Student Board Member.
Yes Evelyn Gonzalez.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Christian Rodriguez.
Yes Leo Sheridan.
Yes Monique Tate.
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$17,316
General Funds |
Herff Jones Virtual Commencement Agreement
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San Leandro High School, in response to GOAL #2 Equity and Inclusion through College and Career Readiness, will offer free PSAT and SAT administration to all sophomores and juniors. This initiative supports creating more equitable outcomes for all students as the district aims to create more support for increasing college readiness. The SAT is an admission test accepted by all US colleges and taking the test is typically a requirement for college admissions. In addition, the College Board has programs such as free information about admission and financial aid from colleges, universities, and scholarship programs that our students can take advantage of when they sign up and take both the PSAT and SAT.
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Staff recommends approval of San Leandro High School and The College Board for PSAT/SAT Administration for 2019-2020.
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Staff recommends approval of San Leandro High School and The College Board for PSAT/SAT Administration for 2019-2020.
Passed with a motion by Christian Rodriguez and a second by James Aguilar. |
Yes James Aguilar.
Yes Student Board Member.
Yes Evelyn Gonzalez.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Christian Rodriguez.
Yes Leo Sheridan.
Yes Monique Tate.
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Approved up to $30,000
Supplemental and Concentration Funds
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| All Cabinet members provided brief updates of recent events in their respective departments. |
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| Board representatives summarized various meetings and events affiliated with their designated associations. |
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*Regular Board Meetings shall be adjourned at 10:30 p.m. unless extended to a specific time determined by a majority of the Board. The meeting shall be extended no more than once and may be adjourned to a later date. (Board Bylaw 9323).
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| Meeting adjourned at 8:31pm. |
Passed with a motion by James Aguilar and a second by Leo Sheridan. |
Yes James Aguilar.
Yes Student Board Member.
Yes Evelyn Gonzalez.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Christian Rodriguez.
Yes Leo Sheridan.
Yes Monique Tate.
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| In compliance with the Americans with Disabilities Act of 1990, assistance will be provided to those requiring accommodations for disabilities. If you need special assistance to participate in a Regular Board meeting, please contact the Superintendent's Office at (510) 667-3522 at least forty-eight (48) hours prior to the meeting. |
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| Present | James Aguilar |
| Present | Student Board Member |
| Present | Dr. Kevin Collins |
| Present | Evelyn Gonzalez |
| Present | Dr. Mike McLaughlin |
| Present | Peter Oshinski |
| Present | Sonal Patel |
| Present | Diana Prola |
| Present | Christian Rodriguez |
| Present | Leo Sheridan |
| Present | Monique Tate |
| Present | Zarina Zanipatin |
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