Regular (Virtual) Board Meeting
San Leandro USD
October 13, 2020 6:30PM
ONLINE ONLY DUE TO COVID-19 SHELTER IN PLACE ORDER VIA ZOOM (INSTRUCTIONS AVAILABLE AT slusd.us)
Closed Session - 6:00 pm
Open Session - 6:30 pm
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| Meeting was called to order at 6:00pm. |
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| There was no public testimony on closed session items. |
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| The Board meeting reconvened to Open session at 6:30pm. |
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| Roll call was taken. Trustee Rodriguez arrived shortly after item D.4.m, Approval of Agenda. |
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| No action was taken in closed session. |
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| President Oshinski led the board members and members of the audience who wanted to participate in the pledge of allegiance. |
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Passed with a motion by James Aguilar and a second by Evelyn Gonzalez. |
Yes James Aguilar.
Yes Student Board Member.
Yes Evelyn Gonzalez.
Yes Peter Oshinski.
Yes Diana Prola.
Absent Christian Rodriguez.
Yes Leo Sheridan.
Yes Monique Tate.
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| Members of the audience who wish to address the Board are asked to “raise your hand” via zoom during the meeting when the item is reached on the agenda or, for non-agenda items, during the Public Testimony item and wait to start speaking when you are called upon. Comments sent prior to the Board meeting have been provided to members of the Board in advance of the meeting. Some that only recently came in will be read aloud now. Please note that the meeting is being recorded. State law prohibits the Board of Education from taking any action on or discussing items that are not on the posted agenda except to A) briefly respond to statements made or questions posed by the public in attendance; B) ask questions for clarification; C) provide a reference to a staff member or other resource for factual information in response to the inquiry; or D) ask a staff member to report back on the matter at the next meeting and/or put it on a future agenda. (Government Code 54954.2(a)). |
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After the Legal Statement was read President Oshinski read a statement to audience members pertaining to community guidelines as follows:
The San Leandro Unified Board of Education aspires to inclusive governance by welcoming open discussion from all points of view, including divergent perspectives. We respect the lived experience of all members of our community, which creates the rich diversity in our schools.
We ask that members of our audience join us in civility and mutual respect during our public meetings by avoiding personal attacks, abusive language, and other disruptive behavior that can discourage full public participation.
As a reminder, Board Rules and California law do not allow Board members to discuss or deliberate on comments made during the public comment time. If appropriate, the Superintendent will ask that staff follow up with speakers.
When members of the audience have complaints, we ask that the District’s complaint procedures be followed in order to allow the District to appropriately investigate and respond. These procedures can be found on the district’s website at www.slusd.us. Thank you for your cooperation!
Upon reading the statement, all speakers for non agenda board members were acknowledged.
Lee Thomas: Commented on the progress report era that was recently sent to him for his daughter. She went from a 3.6 GPA to basically a D GPA during the report period. This came as a surprise to him and his wife. His question was "how did we get to this point?" Teachers did not make individual contact to let him know that his child was missing assignments. Not only was Mr. Thomas' daughter missing assignments but she was having difficulty navigating the actual work. He also stated it was unfortunate that many of the teachers' responses were "your job as a parent is to go to the platform and see what is assigned." He was disheartened since he felt that if we were in an in person learning environment versus a distance learning environment, teachers would have reached out to him to let him know what was going on. Instead, his daughter is faced with having 26 outstanding assignments which she is now currently working on to try and get the assignments completed and turned in by Friday. He stated it seems unfair that teachers are having difficult navigating some of the online platforms but their expectation of the students should be to navigate it and yet get a failing grade. What does the data show for students in similar situations in the school district? How many Fs are there for in-person learning to distance learning. He expressed appreciation to the superintendent and school principal who have helped navigate the situation.
Lee Stewart:
He recently attended a meeting about the various methods for online learning that would be. He felt that the ideas were good. He feels it is a good idea that we have metrics show how we're measuring that our programs are successful? He stated his opinion on in person learning and feels like we should take our time and test the waters and give teachers time to prep for this step by step. Online learning has been successful in his family. He's heard positive input from parents going to the virtual PTA meetings. Those who are complaining or are negative about what is going on may not be attending the meetings and providing their opinions there.
Principal Oshinski stated that via the public comment email address seven emails were received regarding item J.1, Wilson Elementary School Renaming Presentation. The emails were in favor of this agenda item.
Emails were received by:
Katy Felsinger
Amy Haghighi
Melissa Lew
Steph Urbina
Gillian Bowley
Gery Baura
Sean Cavanaugh
Public Comments for agenda items:
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| Dr. Reginald Richardson & Dr. Ronald Richardson |
Dr. Reginald Richardson and Dr. Ronald Richardson provided a high school report.
Dr. Reginald Richardson:
* After school math tutoring program has begun
* A study hall program is also beginning. This can benefit students were struggling with a C- or lower
* "Gratitude is my attitude" motto - wants to recognize the hard work and appreciates how we're all working together. Teachers and district leaders are working very hard to ensure this is a great experience for our students.
* He appreciated the support around the recent high school community engagement meeting and stated the next meeting is scheduled in November. Details will be provided closer to that date. Discussed the grading system and parent support.
Dr. Ronald Richardson:
* Principal Connection is going well
* SSC is scheduled on October 22
* ELAC meeting is scheduled on November 19 @ 5:30pm
* Second quarter begins October 19 for periods 2, 4 and 6
* Student panel will share their qualitative experience around their first quarter, first semester experience. This help us understand how to better serve our scholars moving forward; what went well and how we can improve.
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| Aaron Kerrigan, Director of Facility & Operations |
Dr. Reginald Richardson and Dr. Ronald Richardson provided a high school report.
Dr. Reginald Richardson:
* After school math tutoring program has begun
* A study hall program is also beginning. This can benefit students were struggling with a C- or lower
* "Gratitude is my attitude" motto - wants to recognize the hard work and appreciates how we're all working together. Teachers and district leaders are working very hard to ensure this is a great experience for our students.
* He appreciated the support around the recent high school community engagement meeting and stated the next meeting is scheduled in November. Details will be provided closer to that date. Discussed the grading system and parent support.
Dr. Ronald Richardson:
* Principal Connection is going well
* SSC is scheduled on October 22
* ELAC meeting is scheduled on November 19 @ 5:30pm
* Second quarter begins October 19 for periods 2, 4 and 6
* Student panel will share their qualitative experience around their first quarter, first semester experience. This help us understand how to better serve our scholars moving forward; what went well and how we can improve.
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| Virgina Quock and Wilson Staff |
| A letter of interest from the Wilson Elementary staff and parent group leaders was sent to Board Trustees and district leadership to explore renaming Wilson Elementary over the summer. Because of this, Wilson Elementary Principal Virginia Quock has been holding a series of town hall meetings to determine the level of community interest and support in pursuing this request. Principal Quock will share her process for soliciting feedback, and her challenge in gathering broader community interest. |
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Virgina Quock, Principal of Woodrow Wilson Elementary School, provided an update on the renaming of their school site.
Mrs. Quock provided a timeline which led to this process. She stated that over the summer, a coalition of teachers and parents wrote to the Board of Education to initiate a process to rename Woodrow Wilson Elementary School. It is the parents and staff's hope that the Board will approve the formation of a committee to rename the school.
Upon receiving the letter from parents and staff, the Board responded by adopting AR 7310, Naming of Facility. This would allow for the review of the current name of Woodrow Wilson Elementary school.
The desire to change the name surfaced from both a commitment to anti-racism and a concern about Woodrow Wilson's policies of segregating offices of the federal government that had been desegregated after the reconstruction following the civil war during his time as president; and his association with and praise for the KKK.
Several steps dictated by board policy were undertaken to inform Wilson Elementary staff and families' reasons for their request. It also showed how students and families could engage in deep learning about their local community and civic engagement.
Multiple meetings and communications were shared. The number in parenthesis reflect the number of people who attended that meeting.
The Feedback Process
* 1 ELAC Meeting (20)
* 1 School Site Council Meeting (7)
* 2 Coffee Chat Meetings (15)
* 2 Staff Meetings (50)
* 2 Community Town Halls (61)
* 2 School side surveys (164)
* This process has been included in their Weekly newsletter since the start of the 2020-21 school year
Presentation Overview discussed at the meetings:
* Historical Background
* Outlined Board of Education Process for Renaming (including student engagement opportunities)
* Open Comment
* Feedback Opportunities
Results from Surveys conducted
Out of 164 respondents from the surveys:
60% were in favor of renaming the school
30% were opposed of renaming the school
10% are undecided or had questions
Public commentary from this process included:
"It's an honor as an employee and former Wilson student to see this change happen. As a student, I didn't realize the history behind the name. Although now as an adult and I fully understand, it would make me more proud to say I was a student of a school that made a name change for its students and families. Renaming the school would mean this community will finally be represented."
"Why change? Our children can still learn the history that is listed in the proposal if you keep the name as Wilson."
Next Steps:
Given the careful work and commitment to anti-racism and deep learning that this endeavor embodies we hope the Board of Education will form a committee. The school is aware that this will involve a broader community input and we're here to embrace the growth and reflection about our local history and current demonstration of who we are at Wilson and who we are in San Leandro.
Families and staff took time to attend these meetings and complete the surveys. The majority of those people are interested in moving forward.
Principal Quock completed her presentation by stating she is proud to be apart of an organization where the board and district leadership consider and support this opportunity for learning and growth. She stated this could be a step in our commitment to creating a more just and inclusive and, as Dr. Martin Luther King, Jr. phrased it, "a more beloved community".
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| Dr. Sonal Patel |
Dr. Sonal Patel, Assistant Superintendent of Educational Services, will provide feedback and results from the recent family feedback survey and an update on the school reopening process. |
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Dr. Sonal Patel, Assistant Superintendent of Educational Services, provided an update on the results of the recent parent survey as well as a school reopening update.
October Family Survey was sent out at the end of September and early October to all families in San Leandro Unified School District.
* Out of approximately 5,600 households, 2,820 surveys were completed
* Languages represented were English (2,337), Spanish (350) and Chinese (133)
The survey was laid out so that the school district Leadership staff could get a sense of how families are experiencing distance learning and all the services being provided that wrap around and use that data to better our services. This will help us to be more mindful and responsive and plan for the future.
Families were asked to identify themselves by their school(s), grade(s) and which special groups they might be apart of, such as
* Socioeconomically Disadvantaged
* English Learners
* Foster Youth
* Homeless
* Students with Disabilities
* Essential Workers (a special link was provided to define this)
How are we doing?
Dr. Patel provided the data in two formats:
(1) how we're doing qualitatively (using quotes from the surveys)
(2) Survey results quantitatively in terms of percentages
Questions that were asked ranged from how families are experiencing distance learning to the services that the school district is providing. Families were able to answer:
Very Satisfied
Somewhat Satisfied
Somewhat Dissatisfied
Very Dissatisfied
Survey question: Your child's overall engagement in distance learning
Very Satisfied - 35.31%
Somewhat Satisfied - 42.89%
Somewhat Dissatisfied - 12.96%
Very Dissatisfied - 8.83%
One of the comments included in the survey was:
"It has been very challenging with the change but we have made it work and I'm so very proud of my student, teachers, school district for making a quick transition and making it happen."
That quote echoed the sentiment of several families which is this isn't great; no one loves it; but we can tell that our teachers and staff that we interact with are putting a lot of effort and that they are in the same boat themselves with their own children and thank you.
Another quote from the survey:
"It is hard to juggle the responsibilities of a full time job while full time monitoring 2 kids and making sure they attend their multiple zooms on time, completing all their work, and not having them melt down somewhere in between all of it."
This quote represents a lot of comments received from the survey.
Survey question: Your child's experience of social connection with teachers
Very Satisfied - 36.81%
Somewhat Satisfied - 42.34%
Somewhat Dissatisfied - 13.80%
Very Dissatisfied - 7.05%
Survey question: Amount of direct/synchronous learning (with teacher)
Very Satisfied - 37.42%
Somewhat Satisfied - 39.91%
Somewhat Dissatisfied - 14.98%
Very Dissatisfied - 7.69%
Staff wanted to know how English Language Learners were doing:
Survey question: If your child is an English learner, how satisfied are you with your supports for English language development?
Very Satisfied - 50.18%
Somewhat Satisfied - 34.43%
Somewhat Dissatisfied - 7.14%
Very Dissatisfied - 8.24%
Quotes were shared with displayed satisfaction and dissatisfaction with the above-mentioned survey questions:
"I appreciate all of the effort from my child's teacher. It's clear the teachers are trying. 100% support for the teachers who are doing their very best in an impossible situation."
"It has been a good experience overall. More zoom time instruction from the teachers would be beneficial for everyone. Also, more group led discussions among classmates would help with social development and group interaction."
Some groups and families felt like they needed more engagement and they are hoping for more engagement peer to peer which relates to the next series of questions in the survey.
Survey question: Your child's ability to stay on top of coursework
Very Satisfied - 38.54%
Somewhat Satisfied - 33.91%
Somewhat Dissatisfied - 16.15%
Very Dissatisfied - 11.39%
Survey question: How much time do you dedicate daily to support your child's learning during this time? The results reflect an average across all grades (TK-12)
More than two hours - 43.22%
One to two hours - 32.49%
Less than one hour - 24.28%
"It's hard when you're trying to do work at home while your child is needing attention on studies or exercises."
"The entire situation is impossibly hard and I'm not sure if there is much more the school or teachers could do to improve things."
Another quote on the positive side:
"I have been able to see what kids are learning online and I enjoy it - it has been eye opening."
Parents were able see through zoom how their child shows up in school, if they speak up or not, how they organize themselves, if they're turning things in on time.
Survey question: Your child's experience of social connection with peers
Very Satisfied - 16.25%
Somewhat Satisfied - 39.41%
Somewhat Dissatisfied - 26.01%
Very Dissatisfied - 18.33%
Survey question: Amount of collaborative/asynchronous learning (with peers)
Very Satisfied - 23.97%
Somewhat Satisfied - 41.35%
Somewhat Dissatisfied - 22.36
Very Dissatisfied - 12.33%
This would reflect times they would be in a breakout room together or asked to complete a project together.
Input varied from parent input on this survey question.
"Seeing my daughter participating in class and interacting with her peers in the morning is still the highlight of my day"
"I feel very sad for my children who miss interacting with their peers and being a child at school."
"I would like to have students be visible on the zooms - most of the kids are not and that prevents kids from getting to know their new classmates."
Dr. Patel reminded audience members that in the parent/student handbook we made an update that students need to have their video on unless they have prior agreement with the school principal and teacher. This is something the Leadership staff can work on with school principals and teachers.
Survey question: Communication from the school
Very Satisfied - 38.54%
Somewhat Satisfied - 33.91
Somewhat Dissatisfied - 16.15%
Very Dissatisfied - 11.39%
Survey question: Teacher's weekly family communication and availability
Very Satisfied - 57.07%
Somewhat Satisfied - 29.73%
Somewhat Dissatisfied - 7.96%
Very Dissatisfied - 5.24%
"We greatly appreciate all the hard work and support from our boys' teachers and the entire staff. While some days are more exhausting than others at home, our teachers have been ready and available to listen and respond. They have been our rock!!!"
Survey question: We want to understand how our families are experiencing this unusual time. Over the last two weeks, how often have you been affected by the following?
Higher levels of stress - 78.18%
Nervous/anxious - 54.03%
Not able to stop worrying - 29.75%
Reduced Pressure - 23.72%
Oppressed/helpless - 22.07%
Survey question: How to you feel about access to health and wellness support
Very Satisfied - 46.98%
Somewhat Satisfied - 37.04%
Somewhat Dissatisfied - 8.57%
Very Dissatisfied - 7.41%
"My lack of satisfaction is not a reflection in SLUSD. This is horrible no matter how much support we receive. Our son is mostly self-managing but still requires our support. My larger concern is for his mental health as we have seen a personality shift from cheerful to sullen over the past few months."
We have increased mental health services; we have Wellness Together counselors we've partnered with to purpose their time to do preventative check-ins with students who are below a certain GPA. The staff realized that could be an early indicator that they're not feeling well or connected to school. We have wellness checks happening in addition to the increased mental health counseling such as CareSolace. There are contracts going before the board at this meeting using youth reinvestment grant funds for parent support.
While reviewing the data, the team is thankful that they're providing support and want to continue to do so and ensure that it is being responsive and ensure it is matching families' needs.
Survey question: Materials needed for distance learning
Very Satisfied - 71.53%
Somewhat Satisfied - 21.07%
Somewhat Dissatisfied - 4.14%
Very Dissatisfied - 3.27%
Survey question: Technology needed for distance learning
Very Satisfied - 68.96%
Somewhat Satisfied - 22.99%
Somewhat Dissatisfied - 4.09%
Very Dissatisfied - 3.96%
"Thank you so much for providing hotspots. We have having such a hard time with our internet. The hotspots provide consistent access to their classes."
Survey question: Access to meal services during distance learning
Very Satisfied - 68.83%
Somewhat Satisfied - 19.88%
Somewhat Dissatisfied - 5.78%
Very Dissatisfied - 5.52
This quote summed up what parents expressed in this survey:
"We are very impressed with the efforts of teachers, administrators, and support staff. While nothing is perfect, it does feel clear that SLUSD is working VERY hard to create the most powerful and supportive learning environment for all."
Survey question: How likely are you to have your student(s) attend in-person?
Very likely - 26.10%
Somewhat likely - 19.89%
Somewhat unlikely - 13.20%
Very unlikely - 40.81%
It's important to note that when this question was asked there was no timeline; it was a general question about attending in person.
Comments were across the board with how they feel about returning to in person learning. This will affect the staff's next steps.
"This is not the time to be in the vanguard and a return to in person mode is very likely to backfire - ultimately both diminishing the education offered and certainly putting the students and families of those employees at risk."
"It's challenging but I feel that we are getting used to this method of distance learning and I personally find it more safe at this time."
"Please get students back to school, they need it, as do the parents. Kids need to develop socially just as much as they do academically. Working with peers is a huge part of learning. I thank the teachers for all their hard work, but kids need to return to school as soon as possible."
We will survey our students next and continue to survey families in the coming months to monitor progress and to know families’ preferences for in-person instruction as conditions allow.
"Overall: Distance learning is absolutely not ideal but I do think SLUSD has done a pretty good job of making the best of it. I appreciate that you are continuing to ask for parent feedback to further improve the experience."
What does mean for reopening?
The Alameda County Health Care Services Agency Public Health Department has shared that elementary schools can be opened as of October 13, 2020. With that in mind we know that public school districts aren't ready to engage in that setting. There is much work that has to be considered for elementary schools to reopen.
We can reopen elementary schools if we meet guidelines and preparation in these areas:
1. Facilities
2. Health Practices
3. Campus Logistics
4. Staff
5. Students and Families
Dr. Patel provided an overview of the work that her team is doing alongside our site principals in order to attend to these guidelines and preparations so that the district can think about what a reopening would look like in the coming months.
Reopening Readiness in SLUSD
Facilities:
* Cleaning and Disinfection Supplies, Training and Protocols
* Hand Sanitizer
* MERV-13 Air Purifier Filters
* Signage for Health Protocols
* Pleaxiglass Barriers for Front Offices
* Site Specific Plans for Elementary Schools
* Spacing and Directional Markers
Health Practices
* Daily Health Screening Platforms (Frontline & ParentSquare)
* District COVID-19 Liaisons
* Face coverings for Students and Staff
* Reporting and Contract Tracing Protocols
School Campus Logistics
*Arrival and Departure Procedures
* Bus Transportation Planning
* Injury and Illness Prevention Program Update
* Meals and Recess Plans
* Restroom Plans
Staff
* ACOE-Approved District Reopening Plan
* COVID-19 Staff Training
* Employee Accommodations Process
* Labor Agreements for Blended Learning Model
* Substitute Staffing for Accommodated Employees
* Regular COVID-19 Testing for Employees
Students and Families
* COVID-19 School Campus Safety Plan (for families)
* COVID-19 Student Education Resources
* On-Campus Learning Family Agreement
* Family Intent to Return
Dr. Patel concluded this presentation with questions/comments from board members.
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| Trustee Rodriguez read all correspondence received since the last board meeting. |
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Mackenzie Cin, Student Board Member, provided a report as follows:
* Distance learning has been going well for her and the peers she has spoken to
* She gave a shout out to her teachers for all of the hard work they are putting in and how well they've transitioned to this new process
* Leadership class made posters for the Food Services and janitorial staff for all of their hard work
* Junior and Senior class hoodies and shirts have arrived. The goal is to get swag to all students even though we're in distance learning
* Planning to make masks for students - this will meet the CDC requirements; at the end of the meeting this topic was discussed and Dr. Collins stated that students do not need to purchase masks. They will be available at all school sites as needed.
* Posters were made for all SLHS staff who are on campus as a thank you for all of the hard work they do
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| There were no union representative report at this board meeting. |
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| The Board of Trustees provided a report of recent committee meetings and summarized various events taking place on their respective committees. |
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Passed with a motion by Leo Sheridan and a second by Evelyn Gonzalez. |
Yes James Aguilar.
Yes Student Board Member.
Yes Evelyn Gonzalez.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Christian Rodriguez.
Yes Leo Sheridan.
Yes Monique Tate.
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| These items are considered routine and may be enacted by a single motion. At the request of any member of the Board, any item on the Consent Agenda shall be removed and given individual consideration for action as a regular agenda item. |
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| Review list of gifts and donations recently received in the school district. |
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| Approve list of gifts and donations |
Donations 10.13.2020
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Teachers are currently required to sign attendance sheets that are printed from Aeries every few weeks. Signatures are required by the California Department of Education and are verified by our auditor each year. In normal years, this process takes takes many hours of collective teacher time to complete, and obtaining numerous signatures and storing the attendance pages can be an organizational and logistical challenge. Failure to get signatures can lead to penalties and loss of LCFF revenue. During the current year, the CDE is allowing districts to use electronic signatures for attendance with a simple letter from the district auditor ensuring that adequate safeguards are in place to take accurate attendance. Going forward, district staff would like to seek CDE permission to use electronic signatures on a permanent basis. However, the process to receive that permission is complicated and requires a consultant. Our auditing firm, EideBailly, has expertise in working with California school districts to complete the CDE process. The contract is for up to 80 hours of assistance to assist district staff through the process. Staff does not anticipate that we will use all 80 hours available.
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| Approve contract with EideBailley to apply for CDE electronic signature approval. |
| Up to $20,000 from the Unrestricted General Fund. |
EideBailly Consulting Agreement - CDE Electronic Signatures
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| The following Personnel Document reports details of Certificated, Classified and Coaches employment and terminations along with changes to assignments. |
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Personnel Report
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| Every district is required to have an Illness and Injury Prevention Program that is designed to ensure that the district is maintaining a safe and healthy work environment for all employees. The district's plan was previously revised in 2016. It has been updated to include current safety and injury prevention information, the district's Infectious Disease Board Policy, and COVID-19 protocols. |
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| Staff recommends to approve the revised Injury and Illness Prevention Program. |
| None. |
Revised: Injury and Illness Prevention Program
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The Partnership Agreement between San Leandro Unified School District and Alameda County Health Care Services Agency for the 2020-2021 school year has been updated. The Family Resource Center Program (FRC Program) formerly known as the Connecting Kids to Coverage (CKC) Partnership Agreement, is by and between the Alameda County Health Care Services Agency. This partnership agreement supports the coordinating of school health programs to maximize resources with the intended outcome to increase access to health coverage and public benefits for youth and their families in San Leandro Unified School District. This will occur through coordinated efforts to educate and enroll families in health care coverage and other programs such as CalFresh, Medi- Cal , Health PAC, CalWORKs and Covered California. |
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| Staff recommends approval of the Partnership Agreement between San Leandro Unified School District and Alameda County Health Care Services Agency for the 2020-2021 school year. |
$15,000: Supplemental Concentration Funds($9,000) and Homeless Grant Funds($6.,000)
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Family Resource Center Program Certifications 20-21
Partnership Agreement Between SLUSD and Alameda County Health Care (Family Resource Center) 2020 2021 Renewal
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| Community Health for Asian Americans (CHAA) is a non-profit organization committed to improving the quality of life for marginalized communities. CHAA practices a consumer-oriented, strength-based model of behavioral health care, encouraging youths and clients to become active and involved participants in their own plans for wellness. CHAA will provide one mental health counselor for the purpose of providing mental health treatment, counseling, and consultation for the 2020-2021 school year. |
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| Staff recommends approval of Memorandum of Understanding Between San Leandro Unified School District and Community Health for Asian Americans for Mental Health Counseling for 2020-2021. |
$17,500 Supplemental Concentration |
SLUSD and CHAA MOU
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Korean Community Center of the East Bay (KCCEB) and San Leandro High School (SLHS) agree to enter into a Memorandum of Understanding (MOU) setting forth the services to be provided for the Asian Community Wellness Program. KCCEB will provide culturally sensitive prevention and early intervention mental health services. KCCEB will provide Preventive Counseling, Wellness Support Groups, and Mental Health Referrals on an as-needed basis to API youths (specifically Chinese, Korean, Japanese, and/or Mongolian), and collateral services to parents and caregivers who may be in need of additional emotional support.
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| Staff recommends approval of MEMORANDUM OF UNDERSTANDING between San Leandro High School and Korean Community Center of the East Bay for 2020-2021. |
MOU
Data Disclosure
Certificate Agreement
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| Memorandum of Understanding (MOU) Between San Leandro Unified School District (SLUSD) and Davis Street Community Center Incorporated (DSCCI) for the purpose of providing mental health services for SLUSD students during the 2020-2021 school year. |
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| Staff recommends approval of Memorandum of Understanding Between San Leandro Unified School District and Davis Street Community Center Incorporated for 2020-2021. |
$23,332 Youth Reinvestment Grant Funds |
Davis Street Contract
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2020-2021 Non-Public School & Agency Contract | Student # | DOB | Location | | # 1 | 01/24/2006 | Spectrum Center | | # 2 | 08/21/2004 | Spectrum Center | | # 3 | 12/03/2003 | Spectrum Center | | # 4 | 05/16/2007 | Spectrum Center | | # 5 | Various Students | JUVO | | # 6 | 08/15/2006 | Seneca Family of Agencies |
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| Approve the Non-Public School contract. |
| $351,184.24 - Special Ed funds. |
JUVO
Seneca Family of Agencies
Spectrum Center, Inc.
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Billing is for ongoing tests for Muir Landscaping, Washington, McKinley, Roosevelt and Adult Ed portables for various testing and inspections from Geo- Engineering. |
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| Recommend approval of Geo-Engineering Billings for the Elementary School Portables, Muir Landscaping and Adult Ed Portables Projects. |
Total Fiscal impact $35,069.25 inclusive of:
- Washington $14,197.00 (Measure J1 Funds - Portable Replacement) - Roosevelt $9,432.00 (Measure J1 Funds - Portable Replacement) - McKinley $8,624.25 (Measure J1 Funds - Portable Replacement) - San Leandro Adult School $976.00 (Adult Ed Funds) - John Muir $1,840 (Measure J1 Funds - Landscaping/Drainage) |
Geo-Engineering Billings
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| The District Wide Lockset Replacement Project was approved at a previous board meeting to be done by the District Locksmith. The District desires a faster timeline to complete the project. This contract will allow assistance to our locksmith to cut down on the amount of time it will take to complete the project. |
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| Recommend approval of Glenview Key and Lock PO Contract for the District Wide Lockset Replacement Project. |
| Fiscal impact $67.75 per hour at an approximate total of 200 hours = $13,550 from Measure J1 Funds (Campus Security/Cameras) |
Glenview Key & Lock PO Contract- District Wide Lockset Replacement
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| In order to close out the District Wide Lighting Upgrade Project, the Notice of Completion needs to be filed with the county. |
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| Recommend approval of the IES Notice of Completion for the District Wide Lighting Upgrade Project |
| No Fiscal impact |
IES NOC - District Wide Lighting Upgrade
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| In order to close out the Jefferson ES Gas Line Upgrade project, the Notice of Completion needs to be filed with the county. |
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| Recommend approval of the IES Notice of Completion for the Jefferson ES Gas Line Upgrade project. |
| No Fiscal impact |
IES NOC - Jefferson ES Gas Line Upgrade
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| In order to close out the Jefferson ES MPR Heater project, the Notice of Completion needs to be filed with the county. |
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| Recommend approval of the IES Notice of Completion for the Jefferson ES MPR Heaters Project. |
| No Fiscal impact |
IES NOC - Jefferson ES MPR Heaters Project
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| In order to close out the McKinley ES Modular Project, the Notice of Completion needs to be filed with the county. |
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| Recommend approval of the JLC Notice of Completion for the McKinley ES Modular Project. |
| No Fiscal impact |
JLC NOC - McKinley Modular Project
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| In order to close out the Muir Electrical Upgrade Project, the Notice of Completion needs to be filed with the county. |
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| Recommend approval of the K&W Electric Notice of Completion for the Muir Electrical Upgrade Project. |
| No Fiscal impact |
K&W Electric NOC - Muir Electrical Upgrade
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Change Order for Madison Portable Project. Change Order #1 includes:
PCO#1-More flooring prep because of old glue on the existing woodenbase in 6
classrooms.
PCO#2-Demolition and disposal of old flooring tiles.
PCO#3-New Gutters.
PCO#4-Paint ceiling trims in 6 classrooms.
PCO#5- Window Screens for 6 classrooms.
PCO#6-Hand rail addition outside boys restrooms.
PCO#7-New Drinking Fountain addition in the hallway.
PCO#8-Credit for ceiling tiles not installed.
Please see change order form for more details.
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| Recommend approval of the Change Order #1 for Ra Jones on the Madison Portable Refresh Project. |
| Fiscal impact $36,494.05 from Measure J1 Funds (Portable Replacement) |
RA Jones Change Order #1 - Madison Portable Refresh
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| RA Jones Construction CUPCCAA is to provide labor and materials to remove 6 portables for disposal at Roosevelt ES. |
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| Recommend approval of the RA Jones Construction CUPCCAA for the portable off haul at Roosevelt ES |
| Fiscal impact $64,100 from Measure J1 Funds (Portable Replacement) |
RS Jones Construction CUPCCAA-Roosevelt ES Portable Off Haul
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| In order to close out the Madison ES Portable Refresh Project, the Notice of Completion needs to be filed with the county. |
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| Recommend approval of the RA Jones Construction Notice of Completion on the Madison ES Portable Refresh Project. |
| No Fiscal impact |
RA Jones NOC - Madison Portable Refresh Project
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| Suarez & Munoz Construction, Inc. will provide labor and materials to install an asphalt pad underneath the new shade structure set to be installed at Jefferson ES. |
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| Recommend approval of the Suarez & Munoz CUPCCAA for the Jefferson ES Asphalt Pad Installation. |
| Fiscal impact $37,000 from Measure J1 Funds (Portable Replacement) |
Suarez & Munoz CUPCCAA- Jefferson ES Asphalt Pad
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| Who Built Creative Builders, Inc. proposal was approved at the previous Board Meeting on 9/15/2020 to install the the Jefferson ES shade structure. Attached is the CUPCCAA contract for that work to be scheduled and take place. |
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| Recommend approval of Who Built Creative Builders, Inc. CUPCCAA to install the Jefferson ES Shade Structure. |
| Fiscal impact already approved $102,550 from Measure J1 Funds (Portable Replacement). |
Who Built Creative Builders Inc. CUPCCAA-Jefferson Shade Structure Installation
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| At the previous board meeting on 9/15/2020 WLC submitted a proposal for the architectural and design services on the new gym at San Leandro High School. The attached is their official agreement to provide the services at the same amount previously approved. |
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| Recommend approval of the WLC Agreement for architectural and design services on the new gym at San Leandro High School. |
| Fiscal impact previously approved $4,000,000 from Measure N Funds (New Const., New Campus, Gym) |
WLC Agreement - for new gym at SLHS
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| In order to close out the Jefferson Modular Project, the Notice of Completion needs to be filed with the county. |
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| Recommend approval of the JLC Notice of Completion for the Jefferson Modulars Project. |
| No Fiscal impact |
JLC - NOC - Jefferson Modulars Project
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Based on Wilson Elementary School Principal Quock's presentation earlier on the agenda, Board Trustees will be asked to determine if they want to move forward to form an official committee to solicit broader community involvement.
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| Upon hearing the presentation from Wilson Elementary School principal Virginia Quock, item J.1., Wilson Elementary School Renaming Presentation, the Board of Trustees voted on this item to form a committee to explore the name change of Woodrow Wilson Elementary School. |
A motion was made form a committee to explore the name change of Woodrow Wilson Elementary School. Passed with a motion by Leo Sheridan and a second by Evelyn Gonzalez. |
Yes James Aguilar.
Yes Student Board Member.
Yes Evelyn Gonzalez.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Christian Rodriguez.
Yes Leo Sheridan.
Yes Monique Tate.
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K to College (K2C) is a tax-exempt non-profit corporation organized under § 501(c)(3) of the Internal Revenue Code with the mission of efficiently addressing the unmet material needs of homeless and other impoverished children, and adults working towards self-sufficiency San Leandro Unified School District is fortunate to be an on-going recipient of school supplies, dental kits, hygiene kits and other materials for our McKinney Vento students. This two year MOU will continue our partnership and enable the District to continue to receive significant donations from K to College Initiatives on behalf of our students. The District will develop a plan for distribution of these school supplies and materials to McKinney Vento students on an annual basis. |
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| Staff recommends approval of Memorandum of Understanding between K to College (K2C) and the San Leandro Unified School District. |
Staff recommends approval of Memorandum of Understanding between K to College (K2C) and the San Leandro Unified School District. Passed with a motion by James Aguilar and a second by Leo Sheridan. |
Yes James Aguilar.
Yes Student Board Member.
Yes Evelyn Gonzalez.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Christian Rodriguez.
Yes Leo Sheridan.
Yes Monique Tate.
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| No financial impact. |
K to College MOU 2020-2022
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This proposal is for desktop and mobile apps which will allow staff to make and receive calls and texts from outside of the school on laptops and mobile devices. The proposal is for a 3 year license for the software. |
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| Approve software license purchase with ClearlyIP |
Approve software license purchase with ClearlyIP Passed with a motion by Evelyn Gonzalez and a second by Leo Sheridan. |
Yes James Aguilar.
Yes Student Board Member.
Yes Evelyn Gonzalez.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Christian Rodriguez.
Yes Leo Sheridan.
Yes Monique Tate.
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| $12,735.00 from Learning Loss Mitigation (LLM) Funds |
Distance phone and messaging apps
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| This proposal is for monitors, wireless keyboards and mice and related adapters for staff use. Feedback from staff indicates that having a larger screen and more ergonomic setup will help to facilitate a better experience for teachers managing their classrooms via distance learning. |
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| Approve purchase of equipment |
Approve purchase of equipment Passed with a motion by Diana Prola and a second by Monique Tate. |
Yes James Aguilar.
Yes Student Board Member.
Yes Evelyn Gonzalez.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Christian Rodriguez.
Yes Leo Sheridan.
Yes Monique Tate.
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| $23,830.63 from Learning Loss Mitigation (LLM) Funds |
Monitors and related accessories for distance learning
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| This proposal is for the network hardware required to connect the newly constructed buildings at elementary schools across the district. |
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| Approve purchase of equipment |
Approve purchase of equipment Passed with a motion by Evelyn Gonzalez and a second by Diana Prola. |
Yes James Aguilar.
Yes Student Board Member.
Yes Evelyn Gonzalez.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Christian Rodriguez.
Yes Leo Sheridan.
Yes Monique Tate.
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| $27,337.02 from Measure J1 Technology |
Network hardware for new classrooms
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This contract outlines the proposal of the Parent Champion Program to support college/career readiness and social emotional wellness. The three strands outlined in contract are: -
STRAND #1 – “Family Engagement” STRAND #2 – “Courage-building for Equitable Practices of Family Engagement for School Leaders" STRAND #3 – “Mindfulness as an Equity Tool: Emotional Intelligence for Educators”
The program will support the district's implementation of the Youth Reinvestment Grant Program. |
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| Staff recommends contract approval for Parent Champion Program for 2020-2021. |
Staff recommends contract approval for Parent Champion Program for 2020-2021. Passed with a motion by Monique Tate and a second by Evelyn Gonzalez. |
Yes James Aguilar.
Yes Student Board Member.
Yes Evelyn Gonzalez.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Christian Rodriguez.
Yes Leo Sheridan.
Yes Monique Tate.
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Up to $29,000 Youth Reinvestment Grant Funds |
Contract Proposal SLUSD and TCS
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| Contract agreement is between Blaze Consulting Group and San Leandro Unified and outlines a scope of work to bring social, emotional and coaching support to three audiences within SLUSD: parents, teachers and staff at the request of the site or district administrator. Blaze Consulting Group would provide a twice monthly Training and Reflection space that meets the participants where they are and supports them to navigate the challenges and emotional stress of the present times. Each month will have a theme for training (e.g. coping with tech, connecting with teachers, connecting with parents, understanding race and equity). Each monthly session topic would be accompanied with skill development and time for group reflection. Contract agreement supports San Leandro Unified Youth Reinvestment program goals and deliverables in distance and in person learning.
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| Staff recommends approval of contract proposal with Blaze Consulting Group. |
Staff recommends approval of contract proposal with Blaze Consulting Group. Passed with a motion by Evelyn Gonzalez and a second by Diana Prola. |
Yes James Aguilar.
Yes Student Board Member.
Yes Evelyn Gonzalez.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Christian Rodriguez.
Yes Leo Sheridan.
Yes Monique Tate.
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Up to $42,900 Youth Reinvestment Grant Funds |
Blaze Consulting Group Contract Proposal
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| The regulations of the Williams lawsuit settlement require school districts to complete “Quarterly Complaint” reports that document the number of complaints for textbooks and instructional materials, teacher vacancies and mis-assignments, and facilities conditions. Additionally, effective January 2008, as a result of settlement with the California State Department of Education, districts are required to implement the Valenzuela Settlement Legislation (Assembly Bill 347). Notification regarding the complaint process is integrated into the Williams Complaint form which is posted in every secondary classroom as required. For the period of July- September, 2020, the school district did not have any complaints. |
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Williams Quarterly Report Q3 2020
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| All Cabinet members provided brief updates of recent events in their respective departments. |
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| Board representatives summarized various meetings and events affiliated with their designated associations. |
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President Oshinski:
Would like to send a resolution to the Communication/Advocacy committee from Eden Area ROP to recognize their 50th anniversary. All board members agreed with this consensus item.
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Consensus 10.13.2020
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*Regular Board Meetings shall be adjourned at 10:30 p.m. unless extended to a specific time determined by a majority of the Board. The meeting shall be extended no more than once and may be adjourned to a later date. (Board Bylaw 9323).
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| Meeting adjourned at 8:51pm. |
Passed with a motion by James Aguilar and a second by Leo Sheridan. |
Yes James Aguilar.
Yes Student Board Member.
Yes Evelyn Gonzalez.
Yes Peter Oshinski.
Yes Diana Prola.
Yes Christian Rodriguez.
Yes Leo Sheridan.
Yes Monique Tate.
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| In compliance with the Americans with Disabilities Act of 1990, assistance will be provided to those requiring accommodations for disabilities. If you need special assistance to participate in a Regular Board meeting, please contact the Superintendent's Office at (510) 667-3522 at least forty-eight (48) hours prior to the meeting. |
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| Present | James Aguilar |
| Present | Student Board Member |
| Present | Dr. Kevin Collins |
| Present | Evelyn Gonzalez |
| Present | Dr. Mike McLaughlin |
| Present | Peter Oshinski |
| Present | Sonal Patel |
| Present | Diana Prola |
| Absent | Christian Rodriguez |
| Present | Leo Sheridan |
| Present | Monique Tate |
| Present | Zarina Zanipatin |
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| Present | Christian Rodriguez |
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