There were no public comments concerning items on the closed session agenda.

At 6:03 p.m., the Board went into closed session for Public Employee Discipline/Dismissal/Release/Hiring, Conference with Labor Negotiator, and Public Employee Appointment - Title: Maintenance Supervisor pursuant to Government Code Sections 54957, and 54957.6. The closed session was adjourned at 7:14 p.m.

Prior to the Public Session, the Board will meet in Closed Session pursuant to Government Code Section 54957, and 54957.6.

President Mack-Rose stated that the Board had been in closed session where the following action was taken:

• In accordance with Government Code 54956, the Board of Education took action in Closed Session on a motion made by Trustee Katz-Lacabe and seconded by Trustee Carey to appoint Philippe Gielen to the Maintenance  Supervisor position for the Maintenance Department by a 6-0 vote. Trustee Sullivan was absent.

Assistant Superintendent for Business and Operations Song Chin-Bendib presented the 2010-2011 Unaudited Actuals which includes the documentation of all fiscal transactions of the District and the District's financial position for the period July 1, 2010, through June 30, 2011.  It included detailed summary information for the General Fund and all Other Funds in the District including Adult  Education, Cafeteria, Deferred Maintenance, Special Reserves, Building, Measure B, Capital Facilities, County (State) School Facilities, Bond Redemption and Self Insurance.

The 2010-11 Unaudited Actuals Unrestricted General Fund ending fund balance as reported in the Standardized Account Code Structure (SACS) report is $6,919,470 which includes many designations such as Tier III ending fund balance of $1,190,119. Details for the increase from the 2010-11 Second Interim projected balances were part of the presentation to the Board.

Highlights included:

• Second Interim projected balance on March 14, 2011 - $3,186,548
• Estimated Actuals (2011-2012 Fiscal Year): June 2011 - $3,833,790 (an increase of $647,242 from the Second Interim)
• 2010-2011 Unaudited Actuals: September 13, 2011 - $4,116,49 (an increase of $282,702 from the Estimated Actuals)

The Assistant Superintendent explained that the increases from the Second Interim projected balances were savings realized by the District in the areas of proactive decisions (32%), unanticipated revenues (57%), and cost savings such as utilities savings and Special Education transportation (11%) for a total of $929,944 ($647,242 of which was incorporated into the 2011-2012 Adopted Budget when it was brought forward to the Board in June 2011).

Assistant Superintendent for Business & Operations Song Chin-Bendib will present the 2010-2011 Unaudited Actuals. 

DISTRICT GOAL #2: Ensure the Financial Stability of the District

These items are presented for action at this time.  Some may have been reviewed at a previous meeting.

The 2010-11 Unaudited Actuals Unrestricted General Fund ending fund balance is $6,919,470 which includes $1,190,119 Tier III ending fund balances. Other Fund Ending Balances are reported in the Standardized Account Code Structure reports.

PUBLIC COMMENT

• Mark Hamilton, San Leandro Teachers' Association, asked for clarification regarding a fund balance.

The 2010-2011 Unaudited Actuals includes the documentation of all fiscal transactions of the District and presents the District?s financial position for the period July 1, 2010, through June 30, 2011.  It includes detailed summary information for the General Fund and all other Funds in the District including Adult Education, Cafeteria, Deferred Maintenance, Special Reserves, Building, Measure B, Capital Facilities, County (State) School Facilities, Bond Redemption and Self Insurance.

The 2010-11 Unaudited Actuals documents the beginning fund balances of all funds, the totals of all received revenues; the totals of all expenditures and the ending fund balances of all funds.  The ending fund balances of the 2010-11 Unaudited Actuals become the beginning fund balances of 2011-12.

The 2010-11 Unaudited Actuals Unrestricted General Fund ending fund balance as reported in the Standardized Account Code Structure (SACS) report is $6,919,470 which includes many designations such as Tier III ending fund balance of $1,190,119. Details for the increase from the 2010-11 Second Interim projected balances will be part of the presentation to the Board.

Assistant Superintendent Song Chin-Bendib briefly explained that in accordance with Article XIII-B of the California Constitution, that established maximum tax appropriation limitation commonly called "Gann Limits," public agencies, including school districts, must establish a revised Gann Limit report each fiscal year in accordance with the provisions of this article and applicable statutory law. 

Assistant Superintendent Song Chin-Bendib explained that with interest rates near all-time lows, Ruth Alahydoian, from KNN, contacted the District regarding an opportunity to save its taxpayers money by refunding existing general obligation bonds. Of the District's eight outstanding bonds, one bond - the 2004 Refunding - is eligible for refunding and is currently estimated to save the District an estimated $562,000 net of costs of issuance and thus the refunding will be of no cost to the District.  Debt service savings spread over the 11 years repayment term of the bond is approximately $50,000 per year, equating to about $1.35 per year for the average taxpayer. If the interest rates go back up and a refunding does not achieve the minimum savings, the refunding will be put on hold (or canceled) until rates become more favorable.

President Mack-Rose noted that because Trustee Sullivan was unable to attend the meeting, she would like to postpone this discussion until all the Trustees are in attendance.

After a brief discussion, it was agreed to bring this item back to the September 20 meeting. 

Professional Governance Standards as adopted by the California School Boards Association (CBSA) are used by local governing boards to help increase board effectiveness and raise public awareness of the role of governing boards. It is common for boards to complete a self-evaluation survey as one way to assess their effectiveness and to identify areas of growth and next steps. One component on the self-evaluation survey is Governance Responsibilities which includes: Setting Direction, Establishing Structure, Providing Support, Ensuring Accountability, and Community Leadership. A second component on the survey is Effective Board Operations which includes: Board Unity, Board Role, Board Culture, Board Structure, Preparing for Meetings, Conducting Meetings, and Managing Transitions. The San Leandro Board of Education, in keeping CSBA recommended effective governance structures, completed the survey and will review and discuss the survey summary. The summary information will be used to identify areas of strength and areas of growth for the Board as a whole for the 2011-2012 school year. The Self-Evaluation Survey is attached.

The Board thanked staff for all of their work on the Unaudited Actuals. In addition President Mack-Rose acknowledged Supervisor Wilma Chan for her efforts and commitment to help the community.