School districts receive Education Protection Account (EPA) funding as part of their Local Control Funding Formula revenue each year.  The EPA was approved by California voters in 2012 (Proposition 30) and extended in 2016 (Proposition 55).  Districts are required to adopt an annual resolution regarding how EPA funds are used and post an accounting of that usage on the district website.

The attached resolution is presented to the Board for approval along with a summary of EPA expenditures.

Maximum of $484,000 from Maintenance Funds

Staff recommends approval of the renewal Memorandum Of Understanding between the County of Alameda and San Leandro Unified School District regarding SB 1266, Section 49414 of the Education Code, relating to pupil health;  epinephrine auto-injectors (EpiPens).

San Leandro Unified School District will partner with Vision to Learn to provide students in need of support with a pair of eyeglasses. Vision To Learn was founded to make sure every child has the glasses he or she needs to succeed in school and in life. Its mobile clinics solve the problem by bringing eye care and glasses, free of charge, to children at schools in low-income communities. This agreement is entered into between Vision To Learn and San Leandro Unified School District for the purpose of operating a Mobile Vision Clinic (“Mobile Clinic”) on San Leandro Unified District school(s) and will continue in effect until terminated by either party.

Staff recommends approval of renewal MOU between VISION TO LEARN and San Leandro Unified School District.

Frontline Education EHR &  School Nursing Management Subscription is an health screening and management  software system that was built exclusively for K-12 districts to improve the effectiveness and efficiency of health screening during COVID-19. 

This is a renewal of an annual subscription from July 1, 2021 to June 30, 2022.

These books have been pulled for one or more of the standard reasons below:

• Poor and/or unappealing physical appearance; worn 
• Other copies in better condition exist in the collection 
• Old publication date 
• Inaccurate information 
• Damage 
• No longer relevant; dated 
• Few/no check-outs

Once approved for discard, the school sites' library and office staff will follow the standard procedure of offering these books to staff and students before disposing of them.

$34,076.08 from General Funds

$4,500

Grant award

San Leandro High School, in response to GOAL #2 Equity and Inclusion through College and Career Readiness, will offer AP exams free of charge to any student with financial need. This initiative supports creating more equitable outcomes for all students for college readiness.  

The invoice will be paid by SLHS, and then the district reimburses the high school for the amount of the invoice.

$27,579

Supplemental Concentration Funds 

2021-2022 Non-Public School & Agency

2020-2021 Non-Public Agency

California School Board Association (CSBA) will transfer the Agenda Online software platform to the new Governance and Management using Technology (GAMUT) Meetings platform.  Their original plan was to transfer from Agenda Online to GAMUT meetings by June 30, 2021. 

Due to the challenges school districts are facing to support students, staff and families during the return to in-person instruction and the feedback received from members, CSBA is extending the deadline to transfer to GAMUT Meetings to June 30, 2022.  

In order to continue using the Agenda Online program with a switch to GAMUT Meetings before June 30, 2022, CSBA is requiring a new contract be entered into and agreed to for a two-year period with a tiered pricing transition for GAMUT Meetings.

Staff is presenting the district's 2021-22 Original Budget to the Governing Board for adoption.

The budget reflects estimates from the Governor's May Revision budget proposal.  At the time the district's budget was completed, the legislature and governor had not yet come to a final budget agreement.  The state's final budget may result in lower district expenditures in pension costs, unemployment insurance, and no apportionment deferrals next year.

The district budget includes an LCFF COLA of 5.07% and a COLA of 4.05% for state Special Education and other categorical programs.  This represents a two-year COLA due to the 0% funded COLA in 2020-21.

The budget is balanced in all three years of the multi-year projection and maintains the minimum 3% reserve.

Staff recommends adoption of the district's 2021-22 budget.

As a condition of receiving funding from the the third round of Elementary and Secondary School Emergency Relief funding (ESSER III), districts are required to present Safe Return to In-Person Instruction and Continuity Plans.  

The district is attaching its completed plan, along with a copy of the ESSER III Assurances from CDE and the district's Reopening Plan that was developed to facilitate the return to in-person instruction in April.

The Board approved resolution 18-45 in 2018 to close several funds with the Alameda County Treasurer that were unused and not needed. 

ACOE has requested that the district re-open one of those funds to hold proceeds of the Tax Revenue Anticipation Note according to the prescribed repayment schedule.  The TRAN funds are currently held in the General Fund (Fund 01) to help with cash flow needs that were anticipated as a result of the state's deferral of district apportionments.  As deferred funds are received from the state between July and November 2021, a portion of the TRAN funds will be transferred to the new sub fund until all funds are collected and ready for repayment to the lender in January.  Interest on the TRAN funds will accrue to the new sub fund, and eventually be transferred back to the General Fund.

It is expected that the TRAN fund will not be needed after January 2022.

District staff has been researching options for a contract with a towing company to provide tow services.  Currently, the district is not able to request a vehicle to be towed towed from district property unless the vehicle is is stolen or poses a significant public safety hazard.  Entering into an agreement with ProTowing & Auto Body, Inc. would allow district staff to request that abandoned vehicles or other vehicles that are improperly parked on district property be removed.

There is no cost in having a vehicle towed under the agreement.   Based on past experience, the tow service would only be requested on a very small number of occasions per year.

San Leandro Boys and Girls Club will implement and operate jointly with San Leandro Unified School District an after school program for kindergartners (Kinder) at Washington, Jefferson, McKinley, Wilson and Monroe elementary schools for the 2021-2022 school year.  The purpose of this MOU is to set forth terms and conditions by which the district and Boys and Girls Club will operate. The program will offer after school program for kindergartners in a safe and nurturing environment that contains a balance of academics, enrichment and recreation.

Approve Renewal Memorandum of Understanding between San Leandro Boys and Girls Club and San Leandro Unified School District for After School Kinder Program for 2021-2022

School year calendars are developed for families and employees each school year. These calendars have been revised for the following reasons:

2021-2022

• Back to School Night Date changed for all schools to move all Back to School Nights after Labor Holiday and after beginning of the year assessment for elementary schools. We also adjusted dates to observe Yom Kippur (Jewish Holiday).

• To add 5 instructional days to the 2nd quarter. Before the change, the 1st Quarter had 47 days and the 2nd Quarter had 32 days. With this proposal changed, each quarter will have  42 days and 37 days respectively. This will also match the number of instructional days for SY 2022-23.

2022-2023

• Back to School Night Date changed for all schools to move all Back to School Nights after Labor Holiday and after beginning of the year assessment for elementary schools.

• Change the date of Professional Development Day # 2 from 10/17/ to 10/24 to avoid scheduling the PD during Shemini Atzeret (Jewish Holiday). 

• Adjust the dates for parent conferences from October 10-19 to October 10-18  for grades 4 & 5 to have 7 days for parent conferences. October 17 will be changed to a regular school day.

  
  Attached to this agenda item are the revised school year calendars for 2021-2022 and 2022-2023.

Approve the revised 2021-2022 and 2022-2023 school year calendars.

There is no financial impact to this agenda item.

As a result of this assessment, staff is recommending that the SLUSD Board of Education approve a restructuring of the Educational Services Division that realigns programs and services in the following area: (1)   Move the Database Administrator and the Information Data Specialist to the Technology Department and to report to the CTO. 2) Rename the (Instructional) Technology, Assessment, Research and Evaluation (TARE) Department to Assessment and Accountability. 3) Create one new position in the Technology Department titled Information Design Programmer. 

Approval of this item will do the following: 

1. Approve a new organizational structure and department name, as represented on the organizational chart shown below.

2. Approve a new job description (attached) for the following position within the Educational Services Division, in the Technology Department:  Information Design Programmer. 

3. Approve revision to the job description for TARE Director to rename the position to Director of Assessment and Accountability.  Approve revisions to the job descriptions for the Assessment Materials Media Assistant, Assessment Materials Specialist and Data Support Technician to report to the Director of Assessment and Accountability. 

4. Approve revisions to job descriptions for the Database Administrator and the Information Data Specialist so indicate that both positions report to CTO.

The impact of the COVID-19 pandemic has been disproportionately difficult on students and families who were already experiencing inequitable outcomes. SLUSD acknowledges its responsibility to directly address the systemic inequalities that may be present in our school system to increase positive outcomes for all of our students. This will require us to deeply examine and understand our own implicit biases and to integrate into our organization policies and actions that directly address issues around diversity, equity and inclusion (DEI).  Promise 54 will provide the following services to support our efforts in attending to our goals in our new strategic plan specifically in:

• Develop and align a DEI Action Plan and Talent Ready Culture  vision and goals

• Develop multi-year Talent and DEI plan to address key priority areas; review draft plan and solicit feedback; align on two to three priorities to pursue through partnership with Promise54

• Plan will include sequencing and key action steps for the upcoming 18-24 months

• Support SLUSD  leadership team  to release a  DEI Plan Summary  to the organization for transparency of deliverables

• Identify potential Leadership teams that will provide contextual and on-the-ground perspectives on emerging insights and recommendations; attend, engage, and provide input during scheduled working sessions

This partnership will formally launch our intentional efforts focused on the implementation of the equity centered goals in our new Strategic Plan and continue to advance the SLUSD Equity board policy.

Fiscal Impact: $ 102,000 ; Funding Source: State Grant Funds 

State data is not available for some priority areas identified in the Local Control Funding Formula statute. For these priority areas, the State Board of Education approved the local indicators, which are based on information that a local educational agency collects locally. 

As established by Senate Bill 98, CDE did not publish the Dashboard in December 2020 based on performance data on the state and local indicators. As such, school districts were not required to report local indicator data for 2020. However, the local indicator standards adopted by the SBE in January 2020 remain unchanged and must be considered when developing the 2021–22 through 2023–24 three-year LCAP. As part of the process school districts are required to annually measure progress on local indicators and report the results at a regularly scheduled public meeting of the Local Governing Board. These local indicators appear on the California School Dashboard along with the state-measured indicators. The 2021 California School Dashboard is scheduled for public release in December 2021. 

The 2021 Advanced Placement Mathematics Curriculum adoption process began in March 2021 to review instructional materials by course. Committee members reviewing instructional materials for Advanced Placement Statistics and Advanced Placement Calculus AB engaged in a prescreen of materials using a list of recommended textbooks from the College Board’s Example Textbook lists for each course. After each program review, committee members completed a rubric to analyze the program, engaged in committee debrief sessions, and gave feedback to the final recommendation report that was presented to the Board Curriculum Committee (BCC) on May 24, 2021. The committee recommends:

• AP Stats: Modeling the World (Savvas, physical and/or digital; the AP Test Prep Supplement, and the StatCrunch software).

• AP Calculus AB: Calculus (Cengage, 11th edition, 2018), with both physical and digital components

$27,047.53

Expanded Learning Opportunity Grant

Fresh Lifelines for Youth (FLY) is a nonprofit serving Bay Area youth impacted by the juvenile justice system. FLY’s mission is to prevent juvenile crime and incarceration through legal education, leadership training, and one-on-one mentoring. FLY's programs connect young people with positive mentors and role models, promote their understanding of the law and their rights, and support them to become leaders among their peers and in their communities.

Lincoln High school will partner with FLY and will implement the FLY Law Program in 2020-2021 school year. The FLY Law Program is a fun, interactive 8- to 12-week course using nationally recognized law-related education curriculum.

Total Fiscal impact $37,034 from Measure N Funds (Portable Replacement)

- Bancroft Fiscal impact $11,012

- Muir Fiscal impact $26,022

Total Fiscal impact $993,679.26 from Measure N Funds (Landscaping and Shade Structures)

- Madison ES Fiscal impact $331,226.42

- Roosevelt ES Fiscal impact $331,226.42

- Garfield ES Fiscal impact $331,226.42

Overall budget Fiscal impact $221,940 from Measure J1 Funds (Warehouse IT/FS Convers)

Included in budget Fiscal impact of Design Services on Warehouse IT Office Space Addition $18,460