Alameda County Office of Education requires the district to file updated signature cards in the form of resolutions to carry out routine business.  This updated card reflects the signatures of current board members.

The District maintains student teaching agreements with colleges and universities throughout the Bay Area and State.  

Approval is requested to renew the  student teaching agreement agreement with the Graduate School of Education University of California Berkeley  from July 1, 2021 through June 30, 2024.

 Approval is requested to renew the student teaching agreement agreement with the Graduate School of Education University of California Berkeley  from July 1, 2021  through June 30, 2024.

There is no fiscal impact.

The California Healthy Kids Survey (CHKS) is a powerful tool for use in Grades 5 -11 that can help schools and districts accurately identify areas of student and school strengths and weaknesses, and address related needs. It provides a comprehensive, data-driven, decision-making process to guide efforts to improve school climate, learning supports, and engagement, as well as identify and increase the quality of health, prevention, and youth development programs.

This Memorandum of Understanding between San Leandro Unified School District and WestEd regarding administration of the California Healthy Kids Survey, the California School Staff Survey, and the California School Parent Survey, which are part of the comprehensive CalSCHLS data system, developed by WestEd under contract with the California Department of Education

Imagine Español is a personalized learning solution that accelerates grade-level reading and language proficiency in Spanish for students in grades PreK–2. Designed to address the diverse instructional needs of native speakers, Imagine Español teaches foundational literacy skills in an engaging, game-like environment that celebrates the cultures of the Spanish-speaking world. This contract is for students during the 2021-2022 school year at Wilson, Washington and Jefferson elementary schools.

$30,000

Supplemental and Concentration Funds

2021/2022 Non-Public School & Agency contracts

Contracted Services Agreement with Pediatric Language Therapy Associates to provide community speech and language services in-person or virtual to preschool age student(s) including progress reports.  Services will be provided at a off-site facility and/or SLUSD's school sites. 

Contract Fiscal impact $30,400 + 10% Contingency ($3,040) = Total Fiscal impact $33,440 from Developer Fees (Fund 25). 

The majority of our district copiers and printers were placed in service in the 2014-15 through a contract with Ray Morgan Company.  Additional copiers at some schools were placed in service in the 2010-11 school year.  Many of the machines are coming to the end of their useful life span. 

Client Advantage Group (CAG) is an consultant that can assist the district with determining the district's actual need for copying and printing services.  Under this contract, CAG would evaluate district needs, develop a Request for Proposals (RFP), and then run an RFP process to select a vendor.  District staff has checked references for CAG, including the Hayward Unified School District.

The rationale for using CAG is to provide the adequate number and size of copiers at each site while avoiding excess, and to engage in an RFP process that is more favorable for the district.

The district's agreement with the Ray Morgan Company to provide services and supplies ends June 30, 2022.  Ideally, the installation of new machines would happen during the summer months.  However, the current supply chain issues may impact actual delivery dates.

Staff is recommending approval of the agreement with CAG so that we can begin the process as soon as possible.

Food Services would like to purchase 5 new serving Kiosk carts. The carts will replace three at SLHS, one at Muir and one at Bancroft. The carts will improve the overall appearance of food services and allow us to serve more variety at remote locations. This will also allow us to offer more serving locations to wait time and reduce line size.

Staff has obtained pricing - Pricing is based on a current quote received by food services. The amount requested is the quote plus 10% to cover unforeseen additional costs. See attached quote which is a per machine cost. The purchase of the carts is part of our spending plan agreement with the California Department of Education to reduce our ending fund balance. Approval for this purchase has been granted by CDE. 

The amount requested is $38,000 which represents all five carts. The attached quote represents the cost of one cart.

This purchase will be paid for by the Cafeteria Fund and have no affect on the general fund.

Our auditor, Eide Bailly, has completed the annual Measure J1 and Measure N bond audits.

At this Board meeting, staff is recommending the acceptance of the following:

• 2020-21 Measure J1 Bond Audit - Financial and Performance
• 2020-21 Measure N Bond Audit - Financial and Performance

Also attached to this item are  standard letters provided by the auditor that give additional detail and context for the audits.

The attached bond audits represent an unmodified opinion of the auditor.  This means that the auditor concluded that the financial statements were presented fairly, in all material respects, in accordance with the applicable financial reporting framework.  There are no findings in either audit report.

Our bond audits would normally be presented at the December meeting along with the district financial audit.  However, in early December the federal government released a notice indicating that there will be additional audit requirements related to federal COVID funds for the 2020-21 year.  Our auditor believes that the new data requirements will be in place so that we can bring the district financial audit to the January 2022 board meeting.

Accept the Measure J1 and Measure N Financial Statements dated June 30, 2021.

SLUSD and Alameda County Office of Education (ACOE) will work collaboratively to help improve educational outcomes of homeless students attending Alameda County schools through a sub grant. ACOE shall serve as the authorized fiscal agent/manager for the sub grant. This will include providing leadership, collaboration, and fiscal oversight for the duration of the sub grant. In exchange for the support and services to be provided under the terms and conditions of this Agreement, ACOE shall pay SLUSD a total not to exceed $10,000. SLUSD will provide a quarterly invoice and required back-up documentation to support time and effort on identified tasks/activities.

Sub grant will fund Summer Camps that will be designed to prevent summer learning loss by helping McKinney Vento students learn, practice, and reinforce new skills and concepts. Activities will include math, literacy, STEM, outdoor recreation, art and much more! Expected outcomes supports SLUSD’s  Strategic Action Plan Goal # 1, Responsive Support for Student Success.

The District continues to identify legal services that provide effective and efficient services. In addition, the District identifies law firms with the expertise and legal background that matches the District’s needs. In this search, staff has identified Dannis Woliver Kelley as having the legal expertise necessary to assist the District in dealing with issues related to personnel matters, employment law and litigation, special education matters, and other general legal matters as needed.   The total budget for legal services in the District does not change, but will be spread out to pay different legal firms, as needed. 

The District has worked with the firm in the past years. Dannis Woliver Kelley rate ranges for the 2021- 2022 school year are as follows: $265 to $360 per hour for Shareholders and of Counsel; $245 to $295 for Special Counsel; $195 to $260 per hour for Associates; and $130 to $180 per hour for Paralegals and Law Clerks.

The Department of General Services/Office of Administrative Hearings (OAH) will provide Administrative Law Judges to conduct and oversee hearings, pursuant to Government Code §27727, when the District is required to take matters before the OAH under the California Education Code and/or the California Government Code.The term of this Agreement is December 10, 2021 – December 10, 2026. 

Staff recommends approval of the Standard Agreement with the Department of General Services/Office of Administrative Hearings.

Pursuant to the Agreement between the SLUSD and the California School Employees' Association, a reclassification hearing must be held annually for members petitioning to have their positions reclassified. Reclassification is a process by which employees can seek to have their positions reclassified to a new salary range or adjusted to changing duties and responsibilities. 

The reclassification panel met on June 23, 2021, and consisted of the Director of Personnel Services, the CSEA president, and a retired CSEA member who served as the jointly appointed third member of the panel. The role of the panel is to review petitions and make advisory recommendations to the SLUSD Board of Education.

The panel considered three criteria when determining whether to recommend reclassification:

1. There has been a gradual increase of duties assigned to this position over an extended period of time that are more aligned with duties assigned to positions in higher classifications;

2. The alignment of the job classification with similar job classifications in other districts;

3. The duties assigned to this position have changed due to an identified need requiring different skills for the position. 

After review of the petitioners' requests, the panel is recommending the reclassification of the following current Program Coordinator position numbers: 1737, 1136, 1761 and 1736. 

Approval of this item will do the following:

1. Create the following job classifications: 

• Family Engagement Program Coordinator

• Child Welfare and Attendance Program Coordinator

• College and Career Program Coordinator

•  Work Based Learning Program Coordinator. 

2. Approve the job descriptions for: Family Engagement Program Coordinator, Child Welfare and Attendance Program Coordinator, College and Career Program Coordinator and Work Based Learning Program Coordinator. 

3. Set the salary range for the position at Range 48 on the CSEA salary schedule for the Family Engagement Program Coordinator and Child Welfare and Attendance Program Coordinator.

4.  Set the salary range for the position at Range 46 on the CSEA salary schedule for College and Career Program Coordinator and Work Based Learning Program Coordinator.

5. Reclassify the incumbent employee in position # 1761 to Work Based Learning Program Coordinator retroactive to July 1, 2021.

6.  Reclassify the incumbent employee in position # 1737 to College and Career Program Coordinator retroactive to July 1, 2021.

7.  Reclassify the incumbent employee in position # 1136  to Family Engagement Program Coordinator retroactive to July 1, 2021.

 8. Reclassify the vacant position # 1736 to Child Welfare and Attendance Program Coordinator.  

The rationale for this recommendation is that the duties, responsibilities, and skills needed to perform the functions of these positions have changed to be more specific in order to adhere to the requirements for each position. These include changes to the dynamics of monitoring attendance, family engagement and truancy post pandemic;alignment to specific goals for career pathways and for overseeing A-G and college and career funding requirements. 

The District maintains intern agreements with colleges and universities throughout the Bay Area and State. This agreement would allow San Leandro Unified School District to enter in an agreement with San Jose State University to provide support  to intern counselors who are in training pursuing a California Pupil Services ( PPS) Credential   from January 1, 2022  through December 31, 2026. These interns will be working under the supervision of  university instructors while working in our schools with experienced counselors. 

 Staff recommends approval of the San Leandro Unified School District and San Jose State University  Counselor Educator Agreement.

There is no fiscal impact.

$45 per hour for para educator as needed 

$52 per hour for Registered Behavior Technician as needed

General Fund

Approve Contracted Services Agreement between the San Leandro Unified School District and Pigeon Point Outdoor Science Camp (via New Horizons . These camps will consist of 3 3-day excursions for 5th grade students: 

January 19-21, 2022

January 24-26, 2022

January 26-28, 2022

Some of the oldest Promethean Boards in the district have begun to experience hardware failures. This proposal is to procure replacement units to have in inventory in the event those boards fail and for any new spaces that need to be converted to instructional spaces across the district.

This item was reviewed by the Facilities and Technology Committee at the November 7th Meeting.

Expansions to the district camera system have taken the district virtualized server infrastructure farm to capacity and the memory must be upgraded to accommodate the new requirements. This proposal doubles the available memory and should be more than sufficient for the remaining life of the hardware.

This item was reviewed by the Facilities and Technology Committee at the November 7th Meeting.

The Educator Effectiveness 2021-26 grant provides funding to education, school districts, charter schools, and state special schools to provide professional learning and to promote educator equity, quality, and effectiveness. Funding will be allocated to provide professional learning for teachers, administrators, paraprofessionals, and classified staff that interact with pupils in order to promote educator equity, quality, and effectiveness. SLUSD’s plan and funding addresses the following:

1. Coaching and mentoring of staff serving in an instructional setting and beginning teacher or administrator induction, including, but not limited to, coaching and mentoring solutions that address a local need for teachers that can serve all pupil populations with a focus on retaining teachers, and offering structured feedback and coaching systems organized around social-emotional learning, including, but not limited to, promoting teacher self-awareness, self-management, social awareness, relationships, and responsible decision making skills, improving teacher attitudes and beliefs about one’s self and others, and supporting learning communities for educators to engage in a meaningful classroom teaching experience.

2. Programs that lead to effective, standards-aligned instruction and improve instruction in literacy across all subject areas, including English language arts, history-social science, science, technology, engineering, mathematics, and computer science.

3. Practices and strategies that reengage pupils and lead to accelerated learning.

4. Strategies to implement social-emotional learning, trauma-informed practices, suicide prevention, access to mental health services, and other approaches that improve pupil well-being.

5. Practices to create a positive school climate, including, but not limited to, restorative justice, training around implicit bias, providing positive behavioral supports, multitiered systems of support, transforming a school site’s culture to one that values diverse cultural and ethnic backgrounds, and preventing discrimination, harassment, bullying, and intimidation based on actual or perceived characteristics, including disability, gender, gender identity, gender expression, language, nationality, race or ethnicity, religion, or sexual orientation.

6. Strategies to improve inclusive practices, including, but not limited to, universal design for learning, best practices for early identification, and development of individualized education programs for individuals with exceptional needs.

7. Instruction and education to support implementing effective language acquisition programs for English learners, which may include integrated language development within and across content areas, and building and strengthening capacity to increase bilingual and biliterate proficiency.

8. New professional learning networks for educators not already engaged in an education-related professional learning network to support the requirements of subdivision (c).

9. Instruction, education, and strategies to incorporate ethnic studies curricula adopted pursuant to EC Section 51226.7 into pupil instruction for grades 7 to 12, inclusive.

10. Instruction, education, and strategies for certificated and classified educators in early childhood education, or childhood development.

These expenditures may take place over fiscal years 2021–22, 2022–23, 2023–24, 2024–25, and 2025–26.

Educator Effectiveness Block Grant Funds

$2,326,631

2021/2022 Non-Public Agency Contract

$17,250

Supplemental and Concentration Funds

We are asking for final review and approval of the final 100% design development plans of the San Leandro High School Gym project. Due to the large size of the file, the attachment is available using Dropbox at this link: 

https://www.dropbox.com/sh/ycakiv55ntly8lx/AABkrmgIg2LhblQZTqtz8zwya?dl=0

We are asking for final approval of the 100%  Final Plans for the New Lincoln Campus Project. Due to the large size of the file, the attachment is available using drop box at the following link: 

https://www.dropbox.com/sh/ycakiv55ntly8lx/AABkrmgIg2LhblQZTqtz8zwya?dl=0