The meeting was called to order at 6:00 p.m. by President Mack-Rose.

Prior to the Public Session, the Board will meet in Closed Session pursuant to Government Code Sections 54957, 54957.6, 54956.9.  This is the opportunity for the public to comment prior to the Board's consideration of any closed session agenda items.

The Board recessed into closed session at 6:01 p.m. for Public Employee Discipline/Dismissal/Release/Hiring, Conference with Labor Negotiator, Public Employee Appointment: Accounting Manager, and Conference with Labor Negotiator pursuant to Government Code Section 54957, 54957.6, and 54956.9.

The Board reconvened to open session at 

President Mack-Rose led the Pledge of Allegiance to the Flag.

Assistant Superintendent Song Chin-Bendib presented the audit report related to the District financial statement for the year ending June 30, 2011 (2010-20122) as prepared by Crowe Horwath LLP, the new name of the District's independent auditor (Perry-Smith LLP merged with Crowe Horwath in November 2011) who originally was scheduled to make the presentation; however, illness and a heavy schedule prevented the availability of a substitute.  

The audit report includes the District financial statements, supplemental information, auditor's opinions on the financial statements, federal compliance, and state compliance.  Also included in the presentation was the Performance Audit on the Measure B Bond funds, which was shared with the Citizens Bond Oversight Committee (CBOC) on January 19, 2012. This is the second year that the auditors have conducted a "Performance Audit".  Effective January 1, 2011, the new Government Auditing Standards provided a correction of language in Proposition 39 upon which the Measure B bond was passed.  The new language defined the audit process from the Agreed Upon Procedures to a "Performance Audit".  A Performance audit requires the independent auditor to randomly select the sample of expenditures using a statistical methodology that provides high accuracy and and a wide range of transactions.    The independent auditor selected a sample size of 56 expenditures totaling $11,623,379 to review, showing that for the fourth year all expenses were appropriate and the District, once again, continues to have consecutive excellent audit reviews.   

Goal #2: Ensure the Financial Stability and Efficiency of the District

Crowe Horwath LLP, District's independent auditor, will present the audit report related to the District financial statement for the year ended June 30, 2011 (2010-2011). The audit report includes the District financial statements, supplemental information, auditor's opinions on the financial statements, federal compliance, and state compliance. In addition, Crowe Horwath LLP, will share with the Board the Performance Audit on the Measure B Bond funds. The Performance Audit has been shared with the Citizens Bond Oversight Committee (CBOC) on January 12, 2012. 

Assistant Superintendent Business & Operations, Song Chin-Bendib, gave a PowerPoint presentation on Governor Brown's proposal for 2012-2013 State Budget and K-12 Education. The presentation included the impact of the Governor's proposed budget on the San Leandro Unified School District. This presentation showed the impact on the District's Revenue Limit and other relevant fiscal information from the proposal and included the Budget Development Timeline. Key points included:

California's education funding remains at risk for the 5th straight year:

• State funding for education in California has been cut by 16 percent since 2008
• Education has contributed about $7 billion per year to help resolve the state's budget crisis - a total of $35 billion
• Lost to SLUSD over this five year span is approximately $12 million

Governor Brown's proposed budget for 2012-2013 state budget assumes voters approve a $6.9 billion tax measure.  The proposal is a mix of cuts and revenue enhancements, with temporary tax increases from 2012 through 2016 tax year:

• All new revenue goes in the Education Protection Account (EPA) for K-12 schools (89%) and community colleges (11%); EPA allocations may not be used for salary or benefits of administrators or any other administrative costs
• It provides no additional spending for education, but maintains revenue at about 2011-12 pre-trigger cut levels
• Income tax would increase 1% for income above $250,000; and 2% for income above $500,000 for single filers; and 1% for income above $500,000 and up to 2% for income over $1 million for joint filers.  for head of household, there would be an increase of 2% for income above $680,000.  Sales and use tax increase of 0.5%, effective January 1, 2013, to expire January 1, 2018.
• This would result in flat funding for schools (but only if new temporary tax increases are passed in November)
• Home-to-school and special education transportation funding is totally eliminated on an ongoing basis whether the initiative passes or not
• No 2012-2013 COLA ($1.4 million loss for SLUSD)

If Governor Brown's tax increases are not approved

• Governor Brown proposes to cut K-14 education by $4.8 billion.  This would result in midyear cuts (effective January 1, 2013 ) of $2.4 billion for K-14 education, or about $370/ADA (average daily attendance) on going.
• The hit to SLUSD is approximately $3.1 million - equal to the loss of about three weeks of instruction

During the discussion, the Board expressed their concerns regarding the declining revenue for schools.  President Mack-Rose noted that the Board needs to go forward as if the tax measures will pass, but the finance committee must come up with contingency budgets in case it fails, adding that the Board Finance Committee will meet on January 31, 2012, to develop recommendations.

Goal #2: Ensure the Financial Stability and Efficiency of the District

The Assistant Superintendent Business & Operations, Song Chin-Bendib, will give a power point presentation on Governor Brown's proposal for 2012-2013 State Budget and K-12 Education. The presentation will include the impact of the Governor's proposed budget on the San Leandro Unified School District. This presentation will show the impact on the District's Revenue Limit and other relevant fiscal information from the proposal and will include the Budget Development Timeline.

Trustee Sullivan reported receipt of the following emails from January 11, 2012, - January 21, 2012:  From Belen Magers regarding "Season of  Services, Period of Peace Kick-Off Assembly at Muir"; from Cindy Cathey regarding Chamber Installation Dinner"; from Rick Richards regarding "Keep Music Rockin' Foundation Update," and "Learning from the Masters February  Workshops"; from CSBA regarding "Message from director Laura on Delegates for Region 7B," and "Message from director Laura to Alameda"; from Ling King regarding "Zumba Fundraiser at John Muir on January 19," and "Finishing up Spam Filtering Upgrade"; from Georgette Jackson Release regarding "McKinley Bulletin"; from Robin Michel regarding "Press Release: SLUSD Administrator Andrew Gordon named ACOE's English Learner Administrator of the Year"; from Donna McBride regarding "Wilson Dolphin News"; and from Marilyn Thirion regarding "Business Plan Judges Needed."

Student Board member Jack Martin provided the Board with an update on activities at San Leandro High School main campus and the Fred T. Korematsu Campus:  

• He commented on a recent topic amongst the students - SOPA (Stop Online Piracy Act) which is currently in Congress
• Season of Service, Period of Peace has begun.  The ten-week period begins on Martin Luther King Day (January 1, 2012) and goes until Cesar Chavez Day (March 26, 2012). This week the Associate Student Body and Leadership will be facilitating activities on the quad
• Boys basketball beat O'Dowd
• He reported that lanyard checks occur infrequently - there were three last week and none this week, commenting that he doesn't see them serving much purpose

Mark Hamilton, on behalf of the San Leandro Teachers' Association (SLTA), reported that SLTA is kicking off its second annual round of professional development in-house offerings, adding that the CTA state representative for our local can provide a list of workshops for those interested.  He also noted that the union is feeling somewhat positive about sitting down at the bargaining table this year and looking forward to an active partnership to make sure that we are preserving as much as we can of the programs that the students need.

Superintendent Cathey provided the following report:

• Brandon Price, Lincoln teacher, has been selected as "Teacher Honoree of the Year" from the Southern Alameda County Alliance of African American Educators (SACAAAE)
• Tracey Lantz, Principal, Washington Elementary School, has been named the 2011-12 ACSA Region 6 recipient of Valuing Diversity Award which includes all districts in Alameda and Contra Costa Counties
• Ling King, IT Administrator, has been named the 2011-12 ACSA Region 6 recipient for Central Office Administrator of the Year
• Learning from the Masters Guitar Clinic will be January 25, 2012, 6 p.m., at San Leandro High School Music Classroom
• DAIT Provider interviews related to implementation of the District Program Improvement Year 3 Corrective Action 6 will be concluding this week. The plan must be submitted to the state and staff is looking for some assistance  
• We have received information from the state regarding the process for submitting the Title III Plan that Andrew Gordon spoke to the Board about at the January 10 Board meeting. Describing it as the most "despicable and archaic" process ever seen," it will take him probably the rest of the week to download the information.

In light of what is happening in Sacramento and the impact to our District, she applauded everyone for "hanging in there and working hard for our kids." 

Trustee Prola reported that the committee met on January 11, 2012, and discussed the restoration of the well that is planned at Burrell Field.  They also discussed Amendment #3 to the AEDIS Architects Design Services contract for painting and lighting scope at Washington Elementary School to include building C & E, Amendment #8 to the AEDIS Architects Design Services contract for the San Leandro High School Career Technical Education (CTE) project, Phase II, and Amendment #1 to the architectural agreement services agreement with AEDIS Architects for the Pacific Sports Complex and Burrell Field, which were being brought forward for Board consideration tonight, as well as an amendment to the AEDIS Architects design services contract for the San Leandro High boiler removal project, and any other issues related to Measure B and M bond projects including finalizing the discussion on Measure M solar projects.  The next meeting will be January 25, 2012.

Trustee Sullivan reported that the Association met for their annual meeting and mixer on January 19, 2012, at the First 5 of Alameda County offices. The keynote speaker was Dr. Ross Thompson who spoke on "Investing in Early Childhood for Long Term Success".  She received a packet of information from First 5 focusing on the five protective factors on strengthening families.  She forwarded the packet to the Superintendent to make copies for the Board. 

The following items were pulled from the Consent Calendar:

• 14b - Resolution No. 12-06 Proclaiming February 2012 as African American History Month (Sullivan)
• 17e - Contracts $5,000 or Less for Fiscal Year 2011-2012 (Prola)

Approve the minutes of the special Board meeting held on December 28, 2011.

Trustee Sullivan commented that the Resolution refers to February as "Black History Month" and "African American History Month", suggesting that maybe the wording should be consist.  Assistant Superintendent Debbie Wong explained that historically it was called "Black History Month".  It was agreed that the phrase "now referred to as African American History Month" be included in the first whereas which bridges the historical framework to today.

The Resolution was adopted as amended by the following motion and vote:

Each year, the month of February is proclaimed African American History Month to raise awareness and honor the contributions and accomplishments that African Americans have made to our history and culture. This year's theme, "African Americans and the Civil Wars," honors the efforts of people of African descent to eliminate slavery and inaugurate universal freedom in the United States. The theme, chosen by the Association for the Study of African American Life and History, urges all Americans to study and reflect on the value of African American contributions to the nation. 

We have encouraged all school sites to prepare and present activities describing the countless ways African Americans have contributed to our nation and our society. Teacher-developed materials, activities, and professionally prepared materials are used with our K-12 students throughout the year with special emphasis during African American History Month.

Approve the renewal of student teaching agreement with California State University, East Bay, Speech Pathology.

The District maintains student teacher agreements with colleges and universities throughout the Bay Area and the State. Many student teaching agreements are approved annually with each college/university. 

Approval is requested to maintain a student teaching agreement with California State University, East Bay, Speech Pathology, for January 1, 2012 to December 31, 2017

Responding to Trustee Prola's questions, Assistant Superintendent Debbie Wong explained that all students who attend the ASES after school program may participate in the services provided by the Girls Scouts.

The Board of Education previously approved AEDIS Architects, through a Request for Qualifications (RFQ) process, to be placed in an Architectural Pool for use on selected projects as identified through the local Measure B Bond.  The original Contract was entered into on September 6, 2007, between AEDIS Architects and San Leandro Unified School District to provide architectural design services for painting and lighting modernization at San Leandro High School (SLHS), McKinley, Roosevelt, and Washington Elementary Schools.

Subsequently The Board approved:

• Amendment #1, in the amount of $470,654, on  November 6, 2007, which added modernization at Bancroft Middle School to the scope of the contract.
• Amendment #2, in the amount of $121,532, on December 14, 2010, which added classroom painting and lighting upgrades at Garfield and Monroe Elementary Schools.

This amendment #3, in the amount of $18,810, provides architectural design services for classroom painting and lighting upgrades at Washington Elementary School to include buildings C & E.  During the initial scoping process for Measure B, portable classroom buildings were considered by staff and the Board for upgrades, but due to their interim nature it was deemed prudent to invest in permanent buildings only.  During the design phase for classroom painting and lighting at Washington Elementary School, District and AEDIS staff has reconsidered their classification of modular classroom buildings C and E.  Although they are portable classrooms they are modular buildings and more ?built in? than standard portables.  They have elevated ?boardwalk? entries with overhead canopies and are supported by conventional concrete foundations.  The Measure B team has reconsidered their initial opinion on how interim these buildings are and now recommend the painting and lighting upgrades. 

To assure that the priority ranking of improvements followed the same methodology used during the Measure B scoping process staff reviewed the integrity of other building C and E systems as well.  The Maintenance Department has confirmed that systems such as heating are performing as well as should be expected and therefore supporting the recommendation for painting and lighting investments.

Contract Summary

The Board of Education previously approved AEDIS Architecture & Planning, through a Request for Qualifications (RFQ) process, to be placed in an Architectural Pool for use on selected projects as identified through the local Measure B Bond, The $109 million school facilities bond which was passed by San Leandro voters in 2006.

The original Contract between San Leandro Unified School District and AEDIS Architecture & Planning and to provide architectural design services for the Career Technical Education/Industrial Arts Renovation Projects was entered into on September 6, 2007.

In April 2008, the District was notified that it would be receiving three Career Technical Education (CTE) State matching grants in the amount of $4.5 million (total), for the wood, metal, and auto shops building renovation project, thereby increasing and enhancing the original scope of work. In order to fully benefit and expend all of the CTE State matching funds, an additional year and $2 million in construction work has been added. What began as a modest remodel project is now developing into a state-of-the art Career Technical Education Center. 

Subsequently, the Board has approved:

• Amendment #1 on May 6, 2008 in the amount of $433,068.
• Amendment #2 on January 26, 2010 in the amount of $24,006.
• Amendment #3 on April 13, 2010 in the amount of $66,638.
• Amendment #4 on April 13, 2010 in the amount of $66,638.
• Amendment #5 on April 13, 2010 in the amount of $66,638.
• Amendment #6 on February 8, 2011 in the amount of $11,583.
• Amendment #7 on May 17, 2011 in the amount of $45,590

Amendment #8, in the amount of $208,540 (10.14% of future construction work), adds design, bid & construction administration, and closeout for work scope moved from Phase 1 (summer 2011) to Phase 2 (summer 2012).

The work includes, but is not limited to HVAC work, building signage, additional Phase II scope, including coordination of additional shop equipment; resurfacing of floors in all shops; additional power and low voltage systems; wall finishes and trim; changes to casework, storage areas and cabinets in various locations throughout facility; upgrades and replacement of wood stair nosing and railings; roll-up door replacements; recoating of the exterior concrete walls; landscaping, driveway and walkways at east and west ends of building for an enhanced appearance; DSA approved solar panels and shade canopies in storage yard and shop building.

The typical process of review is to present the draft amendment to the Facilities and Technology (F&T) Committee to obtain a recommendation for full Board approval. However, due to scheduling conflicts only one committee member was available for the scheduled meeting.  Due to time constraints the Amendment is being brought directly to the Board for approval without full committee review.

The CTE project including design fees and overall soft-costs is within budget and on schedule.

Contract Summary

On March 1, 2011, the Board of Education approved AEDIS Architects, through a Request for Qualifications (RFQ) process, to be placed in an Architectural Pool for use on selected projects as identified through the local Measure M Bond.

On March 15, 2011, the Board approved the AEDIS agreement in the amount of $1,075,125 to provide design services for the San Leandro Unified School District Pacific Sports Complex and Burrell Field.

On March 22, 2011, the first of several Conceptual Design Team meetings was held to gather design ideas from District staff, user groups, and community members. During the subsequent four meetings input was received that a designated children?s play area should be incorporated into the design.  Additionally, after investigation into the abandoned irrigation water well staff developed a recommendation that the well be renovated. Resurfacing the well will provide water resources for the grass fields and this save on operational costs.

The play area and well were not initially included in the project scope or budget.  Staff is recommending that the potential work be designed into the project and offered as additive alternates in the public bid process with the hope that the bid climate will be favorable so the scope will fit within the budget.

The typical process of review is to present the draft amendment to the Facilities and Technology (F&T) Committee to obtain a recommendation for full Board approval. However, due to scheduling conflicts only one committee member was available for the scheduled meeting.  Due to time constraints the Amendment is being brought directly to the Board for approval without full committee review.

This amendment #1, in the amount of $71,464, provides for the design of both the children?s play area and renovations to the irrigation water well.

Contract Summary

Prior to taking the vote, Trustee Katz-Lacabe thanked the City of San Leandro for their help and remarkable cooperation in this project, adding, "It is truly appreciated".

On March 15, 2011, the Board approved the Design Services Contract with AEDIS Architects for the "Pacific Sports Complex and Burrell Field."*  A Conceptual Design Team (CDT) was convened on March 22, 2011, to provide input to AEDIS Architecture & Planning. After the initial meeting, the CDT met four more times.  Based on the input of the CDT, AEDIS developed the conceptual plan which was approved by the Board on May 17, 2011.

The conceptual plan indicated a new primary entry drive between the south end of Burrell Field and the existing City of San Leandro Ball Park.  The driveway would provide access to a parking area, the Burrell Field entry plaza, and the San Leandro Ball Park.  The driveway and parking would also service the City of San Leandro baseball diamond.  In order to create the most efficient entry design, inclusion of a relatively small triangular piece of the City of San Leandro Ball Park property was considered.  Inclusion of this small piece of land would maximize the use of the area between the City of San Leandro Ball park and the new project. 

A series of collaborative discussions between the City of San Leandro and the San Leandro Unified School District, and at the City of San Leandro/San Leandro Unified District Liaison Committee meetings produced agreement on the concept. Additionally, staff was provided direction to create a draft Memorandum of Understanding to allow the necessary improvements.

Attached is the proposed Memorandum of Understanding, which was presented by City staff at the Tuesday, January 17, 2012, City Council Meeting, and approved.

Based on the verbal agreement regarding land use, and in order to comply with the District?s construction timeline, construction documents submitted to the Division of the State Architect (DSA) have already incorporated these improvements. This is to formalize the agreement between the City of San Leandro and the San Leandro Unified School District regarding the District?s development through Measure M of this piece of City-owned property. 

*  It should be noted that the attached document represents the agreement between the City and the District regarding land use and does not represent a formal Title agreement regarding the name of the complex.  The agreement approved by the City Council uses the term ?San Leandro Sports Complex? collectively for the three areas of land (San Leandro Ball Park, Burrell Field, and Pacific Recreation Complex).  The Board will officially determine the complex title at a future meeting. 

These items are intended to keep the Board informed on various District business matters which do not require action by the Board.

Prior to Board comments, Trustee Mack-Rose Trustee Mack-Rose noted the following changes to the meeting calendar:  

• • The February 14, 2012, Board Workshop has been cancelled
  • There will be a Special Board meeting on February 28, 2012

Trustee Katz-Lacabe announced that Monroe Elementary School would be hosting a crab feed on Saturday, January 28. 

Trustee James attended a budget panel discussion at the Contra Costa County Office of Education on January 19, and the CTA breakfast representing Hayward Education Association as a member Saturday where the theme was "Let's Work Together".   On a personal note, he announced that his daughter was accepted to Colorado University. 

Trustee Prola attended the 2012 Community Schools Forum along with Trustee Mack-Rose on January 19, explaining that using public schools as a hub, community schools bring together special services such as health, mental health, career counseling, etc. for students and families and coordinate grants from different community organizations who want to support public schools.  She hopes to hear more about this concept and that San Leandro may participate.

Trustee Sullivan commented on the huge cuts at the elementary and secondary level, reminding the Board to keep in mind that these "financial hits" also impact colleges and universities.

Trustee Almonte commented that since he previously reported that he would be unable to attend any of the regular or special Board meetings from February 1 through February 24, 2012, his plans have changed and he will be able to attend any meetings from February 1-14. He also asked for,  however did not receive, consensus for the Board to present San Leandro Police Officer Josh Brum for his heroism in saving the life of a woman that was in a near-death collision with an Amtrak train.  The Board felt that noting in the minutes that they recognized Officer Brum for saving a life would be more appropriate. He also invited everyone to come to the San Leandro Main Library on February 4, 2012, from 11-3 p.m. for  the Lunar Year Events. The Asian Community Cultural Association which he is currently serving as one of the Board of Directors, will host a free Asian arts and crafts session for children.

Trustee Carey reminded the Board that on February 3, the San Leandro High School United Parents will be hosting a fundraiser at Drakes Brewery.

Trustee Mack-Rose attended the  School Services of California Governor's Proposed Budget Workshop in Sacramento with the Superintendent and Assistant Superintendent Song Chin-Bendib, the 2012 Community Schools Forum with Trustee Prola and the San Leandro Chamber Installation dinner.  She commended the Superintendent on her presentation for the Chamber and congratulated her on being the recipient of the "Leader in Education".  She commented that "every cut that the state is taking is impacting schools; however, good things are happening in our schools and classrooms and she doesn't want us to lose sight of that," reminding the Communication Committee Chair Katz-Lacabe of the need to schedule a meeting. 

• Regular Board Meeting ? February 7, 2012 
• Tentative Board Work Session - February 14, 2012
• Regular Board Meeting ? March 6, 2012 
• Special Board Meeting ? March 13, 2012 
• Regular Board Meeting ? March 20, 2012 
• Regular Board Meeting ? April 3, 2012 
• Regular Board Meeting ? April 17, 2012 
• Regular Board Meeting ? May 1, 2012 
• Tentative Board Work Session - May 8, 2012 
• Regular Board Meeting ? May 15, 2012 
• Regular Board Meeting ? June 5, 2012 
• Regular Board Meeting ? June 19, 2012 
• Special Board Meeting ? June 26, 2012

• Regular Board Meeting ? February 7, 2012 
• Tentative Board Work Session - February 14, 2012 
• Regular Board Meeting ? March 6, 2012 
• Special Board Meeting ? March 13, 2012 
• Regular Board Meeting ? March 20, 2012 
• Regular Board Meeting ? April 3, 2012 
• Regular Board Meeting ? April 17, 2012 
• Regular Board Meeting ? May 1, 2012 
• Tentative Board Work Session - May 8, 2012 
• Regular Board Meeting ? May 15, 2012 
• Regular Board Meeting ? June 5, 2012 
• Regular Board Meeting ? June 19, 2012 
• Special Board Meeting ? June 26, 2012

The meeting was adjourned at 8:26 p.m.