Special Board Meeting San Leandro USD February 28, 2012 7:00PM San Leandro City Council Chambers 835 E. 14th Street San Leandro, CA
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The meeting was called to order at 5:33 p.m. by President Mack-Rose. All Board members were present except Trustee Carey. |
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This is an opportunity for the public to comment prior to the Board's consideration of any closed session agenda items. |
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The Board went into closed session at 5:34 p.m. |
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The Board returned from closed session at 7:04 p.m. |
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President Mack-Rose led the Pledge of Allegiance to the Flag. |
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- Motion made by Mike Katz-Lacabe and a seconded by Lance James. |
Yes Hermy Almonte. Yes Carmen Sullivan. Yes Lance James. Yes Ron Carey. Yes Diana Prola. Yes Mike Katz-Lacabe. Yes Morgan Mack-Rose.
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| Approve the Special Board meeting agenda for February 28, 2012 |
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Members of the audience who wish to address the Board are asked to complete the yellow card available at the entrance and submit it to the Board's Administrative Assistant. Speakers who have completed the card will be called when the item is reached on the agenda or, for non-agenda items, during the Public Testimony. Cards are to be turned in before the item is reached on the agenda. Please note that the meeting is being recorded.
State law prohibits the Board of Education from taking any action on or discussing items that are not on the posted agenda except to A) briefly respond to statements made or questions posed by the public in attendance; B) ask questions for clarification; C) provide a reference to a staff member or other resource for factual information in response to the inquiry; or D) ask a staff member to report back on the matter at the next meeting and/or put it on a future agenda. (Government Code 54954.2(a)). |
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- McKinley Elementary School parent Taneisha L'Aimont, along with her Kindergarten student, Artaja, addressed the Board on her concern regarding the lack of recognition and curriculum on African American History Month, and restroom monitoring, noting that the restrooms are located in the hallway of the school and there are no bathroom monitors or buddies to accompany the kindergartners. The Superintendent will follow-up on these issues.
- Carol Delton, representing the San Leandro Teachers' Association on issues of budget and finance, addressed the Board on the action the Board took at the February 7 Board meeting with regards to Contracts for amounts $5,000 or less for the fiscal year 2011-2012.
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On February 4, 2012, nine members of the SLHS Robotics Club competed in the First Tech Challenge qualifying tournament. Named Robopirates, the team won first place, which qualifies them to compete in the Northern California First Tech Challenge Championship Tournament on March 4, 2012, in Newark. In part, the team was able to prepare for the competition thanks to a generous donation from IBEW Local #595. The Robotics Club members who competed included:
- Martin Martinez, Team Captain
- Ricky Liu, Robot Driver
- Daniel Gomez, Head Mechanic
- Jacob Miller: Substitute Driver
- Bianca Luna, Coach
- Hansley Wijaya, Pit Crew
- Andy Wong, Pit Crew
- Malik Cato, Pit Crew
- Nikki Romero, Project Manager
The Robotics Team was supervised by mentors: Randy Picolet, Erik Wilmot, Rick Styner, and Sarah Kayler.
The Robotics Team shared their championship experience and provided a robot demonstration that included maneuvering a bright orange ball, and lifting crates. San Leandro High School senior Bianca Luna and Robopirates Coach expressed how this competition opens up fields in science, and "for women, this is especially important."
The Board of Education and Superintendent awarded commendations to the Robotics Team for a job well done.
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Goal #1: Educate the Whole Student: Ensure the academic, physical, social and emotional well being of every student
On February 4, 2012, nine members of the SLHS Robotics Club competed in the First Tech Challenge qualifying tournament. Named Robopirates, the team won first place, which qualifies them to compete in the Northern California First Tech Challenge Championship Tournament on March 4, 2012, in Newark. In part, the team was able to prepare for the competition thanks to a generous donation from IBEW Local #595. The Robotics Club members who competed include:
- Martin Martinez, Team Captain
- Ricky Liu, Robot Driver
- Daniel Gomez, Head Mechanic
- Jacob Miller: Substitute Driver
- Bianca Luna, Coach
- Hansley Wijaya, Pit Crew
- Andy Wong, Pit Crew
- Malik Cato, Pit Crew
- Nikki Romero, Project Manager
The Robotics Team was supervised by mentors: Randy Picolet, Erik Wilmot, Rick Styner, and Sarah Kayler.
The Robotics Team will share their championship experience. The Board of Education and Superintendent will award commendations to the Robotics Team for a job well done. |
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At the Board meeting on December 6, 2012, the Board approved a contract with The Center for Community Opinion. The contract authorized consultant Brad Senden to develop survey questions to assess community support and priorities for a potential parcel tax measure. Subsequently, the Board also entered into the contact with The Lew Edwards Group to advise the District regarding how to best proceed with a potential parcel tax. For the past several months, a team consisting of consultants Brad Senden, Catherine Lew and Bonnie Jean von Krogh, representatives from CTA, SLTA, CSEA, Teamster/Trades, and SLMA, Deborah Cox chair person of the Measure B & M Bond Oversight Committee and District staff have met to develop and refine the survey questions. During the week of February 12th, The Center for Community Opinion contacted approximately 400 voters and conducted the survey. Brad Senden provided highlights of the survey results from which the Board of Education will consider their next steps. Highlights included:
- The community understands that the greatest challenge facing the District is funding and knows that District cannot rely on Sacramento
- Prior to being informed of the District's financial situation, 58.7% of those polled were in favor of a parcel tax
- After being informed, 63.8% were in favor
- The percentages dropped to 59.6% when participants were told the tax would be $59 per year for six years on residential parcels and 2 cents per square foot on non-residential parcels
- It further dropped to 57.8% for a flat rate option of $124 per parcel
- Phasing the questions in a positive format polled generally at a higher percentage of support
While Mr. Senden said "These numbers were good, the number needed to be closer to 70% to move forward." Concluding that it was not feasible to place a parcel tax on the ballot at this time, his recommendation was that the District implement an education/outreach program to effectively engage and educate constituents about the district's needs.
PUBLIC COMMENT
Mayor Stephen Cassidy urged the Board to take a parcel tax to the voters in November, stating that the City would not have a competing measure on the ballot in November 2012 but could not guarantee that would be the case in 2014. He urged the Board members to get out and make an effort to shift public opinion, adding that when "Schools and children succeed, then San Leandro will succeed." |
Goal #2: Ensure the Financial Stability and Efficiency of the District
At the Board meeting on December 6, 2012, the Board approved a contract with The Center for Community Opinion. The contract authorized consultant Brad Senden to develop survey questions to assess community support and priorities for a potential parcel tax measure. Subsequently, the Board also entered into the contact with The Lew Edwards Group to advise the District regarding how to best proceed with a potential parcel tax. For the past several months, a team consisting of consultants Brad Senden, Catherine Lew and Bonnie Jean von Krogh, representatives from CTA, SLTA, CSEA, Teamster/Trades, and SLMA, Deborah Cox chair person of the Measure B & M Bond Oversight Committee and District staff have met to develop and refine the survey questions. During the week of February 12th, The Center for Community Opinion contacted approximately 400 voters and conducted the survey. At the Board meeting on February 28th, Brad Senden, will provide highlights of the survey results from which the Board of Education will consider their next steps. |
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| These items are submitted for advance planning and to assist the Board in establishing future agenda items. The Board may, however, take action on the following: |
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If the Board decides to proceed with a parcel tax, the cost to the General Fund is estimated to be in the range of $62,000 - $156,000 depending upon when the election would held. |
| Board of Education |
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Following the presentation, the Board discussed the parcel tax survey results and agreed that the June ballot was not the time to proceed but supported embarking upon a comprehensive community education and outreach effort with the intent of putting a parcel tax measure on the November 2012 ballot. |
| Discuss the parcel tax survey results and consider taking action to proceed or not proceed with a parcel tax at this time. |
At the Board meeting on December 6, 2012, the Board approved a contract with The Center for Community Opinion. The contract authorized consultant Brad Senden to develop survey questions to assess community support and priorities for a potential parcel tax measure. Subsequently, the Board also entered into the contact with The Lew Edwards Group to advise the District regarding how to best proceed with a potential parcel tax. After several meetings to develop the questionnaire, the survey was administered during the week of February 12, 2012, to San Leandro voters. The results of the survey are to be shared with the Board at the February 28, 2012, Board meeting just prior to this conference item.
Based upon the results of the survey and follow up discussion, the Board will consider and possibly take action regarding whether or not to proceed with the parcel tax measure. The Board will discuss and consider the indicators of the polling results including but not limited to: the priorities of the community, the tax threshold results, the strengths and areas of need for the District, potential timelines for a future parcel tax, and their next steps which may include a decision to proceed or to not proceed with a parcel tax. Depending upon the survey results and the Board discussion, the Board may take action to approve or not approve proceeding with a parcel tax at this time. |
| Cindy M. Cathey, Superintendent |
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At the Board meeting on February 7, 2012, Assistant Superintendent Business & Operations, Song Chin-Bendib, presented a summary of Governor Brown's 2012-13 proposed budget and its impact on San Leandro Unified School District. The basis for the projected impact was the 2011-12 First Interim report. The Business Department is in the midst of producing the 2011-12 Second Interim report. Assistant Superintendent provided a brief recap of the February 7 meeting. Highlights of the presentation included:
- The budget impact on San Leandro Unified School District
- The Board approved budget cuts for 2012-13 and additional funding sweeps for 2013-14 which are needed even if the tax initiative is passed in November 2012
- A Board approved contingency plan for 2012-13 if the tax initiative is not passed by the voters in November
- Additional contingency plan cuts for 2012-13 if the tax initiative is not passed
PUBLIC COMMENTS
The following community members, teachers, parents, students and District staff addressed the Board on behalf of specialized educational programs, includuing arts, music, athletics, physical education, libraries, counselors, and campus security: Alex Harp, Belen Magers, John Sherr, Rich Fishbaugh, Emily Fishbaugh, Andrew Storar, Richard Richards, Pamela Richards, Rhonda Spencer, Kerrie Skehan Marshall, Olani Lee, Monica Quinones, Carol Delton, Louise Shaw, Virginia Quock, Richard Shirona, Renee Ulloa, Dan Martin, Ann D'Antonio, Reina Guzman, Biana Luma-Acosta, David Patusco, JoAnm Giong, Laura Michaels Fox, Athena Fong, and Jack Nelson. San Leandro High School senior Biana Luma-Acosta described the situation as "We are at war. The battlefield -- our schools. The bombs are budget cuts. The victims are the students."
The Board thanked everyone for coming and speaking up on behalf of education. President Mack-Rose, who introduced each Board member as a parent active in their children's schools, said "We are also experiencing this in our homes. We work hard for our kids. We work hard for your kids."
Each Trustee spoke about the hard decision forced upon the District by Sacramento, and their duty to develop a contingency plan and represent children and their best interests. Comments included:
- School districts across the country are in a "Great Depression"
- The people must band together to save their schools
- Form a movement similar to Occupy Wall Street and instead Occupy Sacramento
- The California Teachers' Association should organize a statewide general strike, "It's the only way to get Sacramento to change"
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Goal #2: Ensure the Financial Stability and Efficiency of the District
At the Board meeting on February 7, 2012, Assistant Superintendent Business & Operations, Song Chin-Bendib, presented a summary of Governor Brown's 2012-13 proposed budget and its impact on San Leandro Unified School District. The basis for the projected impact was 2011-12 First Interim report. The Business Department is in the midst of producing the 2011-12 Second Interim report. At this meeting, Assistant Superintendent will provide a recap of:
- The budget impact on San Leandro Unified School District
- The Board approved budget cuts for 2012-13 and additional funding sweeps for 2013-14 which are needed even if the tax initiative is passed in November 2012
- A Board approved contingency plan for 2012-13 if the tax initiative is not passed by the voters in November
- Additional discussion on other budget cuts for 2013-14 if the tax initiative is not passed
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| Dollar amount will be based on full Board?s discussion and potential, approval. |
| Cindy M. Cathey, Superintendent |
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Recognizing the need to take the fight to Sacramento, and the March 15 layoff deadline for certificated personnel, it was the consensus of the Board to proceed with layoff notifications based on the following contingency plan reductions:
Contingency Plan if Taxes NOT Passed in November 2012
- Additional Proposed Budget Cuts
- District-wide administrative layoff by reducing 5 work days (including Cabinet)
- Eliminate Athletics Program
- High School $196,330
- Bancroft $16,851
- John Muir $17,950
- Athletic Directors .40 FTE $40,901
- Overtime Campus Supervisor for games $6,500
- Reduce another 50% Instrumental Music, i.e. eliminate program
- Freeze Painter Position - 1.0 FTE
- Reduce 1 Staff Development Day
- Reduce 50% Secondary Library Media Center Assistants
- Additional "sweep" of Adult Education funds
- Contingency Plan - Other Ideas - 2012-2013
- Secondary Librarians:
- Bancroft Middle School - .8FTE
- Muir Middle School - .8FTE
- High School - 1.0 FTE
- Secondary Counselors:
- Lincoln - .60 FTE
- High School - 6.31 FTE
- Eliminate Grade 1-3 Specialists: 11 FTE @ $67,000 each
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Discuss, review and approve a contingency plan including additional proposed budget reductions for 2012-13 if the Governor's tax initiative is not passed in November 2012 and provide staff direction regarding next steps. |
| Board Finance Committee: January 31, 2012 |
| Education Code 42129 |
The State of California started having a financial crisis in the beginning of 2008-09 and education funding continues to remain at risk for the 5th straight year. There is no sign in place that education funding will get better anytime soon. As a matter of fact, it will get worse if the Governor?s proposed tax increases are not passed in November 2012.
The Governor unveiled his 2012-13 Proposed Budget on January 5, 2012, a few days earlier than expected. A power point presentation was shared with the Board on January 24th on the Governor?s proposals for the 2012-13 State Budget and its impact on San Leandro USD.
Subsequently, a Finance Committee meeting was convened on January 31, 2012. On February 7, 2012, the Board reviewed previously approved budget cuts and additionally approved the Finance Committee?s recommendation of a contingency plan if the tax initiative is not passed in November. The following items were presented on February 7th:
- Information about Governor?s 2012-13 proposed budget and its impact on San Leandro USD
- Budget reductions approved by the Board to be effective July 1, 2012
- Finance Committee?s recommendation of a contingency plan for 2012-13 if taxes are not passed in November 2012
- Additional ideas for budget cuts if the Governor's tax initiative is not passed
The Business Services Department is in the midst of producing the 2011-12 Second Interim report which includes fiscal years 2012-13 and 2013-14. As part of the legal requirement, the Alameda County Office of Education (ACOE) will not require school districts to project a $370/ADA budget cut if the taxes are not passed. It is the District?s responsibility to develop a contingency plan. Many school districts across the state are contemplating a plan for the $370/ADA cut which would become effective on January 1, 2013. Because of the effective date, there is not enough time for budget planning after the election in November to implement the cuts needed. Therefore, given the District's overall fiscal situation, it is necessary to have a contingency plan in place.
As part of the presentation at the Board meeting, Assistant Superintendent Chin-Bendib will briefly recap what was discussed at the last Board meeting. The Board will resume discussion of additional cuts for the contingency plan if the taxes are not passed. |
| Song Chin-Bendib, Assistant Superintendent, Business & Operations |
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Following the discussion and the Board's direction to staff with regards to the Contingency Plan including proposed budget reductions for 2012-13 and beyond, the Board took a break at 10:04 p.m.
The Board returned to open session at 10:13 p.m. President Mack-Rose stated that per Board Bylaw that unless the meeting is extended to a specific time determined by the majority of the Board, the Board meeting will be adjourned at 10:30 p.m.
On a motion made by Trustee James and seconded by Trustee Carey, the Board extended the meeting until 11:00 p.m., by a vote of 6-0. Trustee Katz-Lacabe was not present for the vote. |
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It was noted that the Clerk's Correspondence Report would be given at the March 6 Board meeting. |
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Student Board member Jack Martin updated the Board on activities at the San Leandro High School main campus and the Fred T. Korematsu campus. Highlights included:
- Last week the schools were closed for Presidents' Week
- Six students on the Girls wrestling placed in NCS and one is going on to the state finals
- Open House was February 16 and from what he heard the new schedule was more efficient
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Carol Delton, on behalf of the San Leandro Teachers' Association, shared a brief update regarding several budget issues including deferred maintenance, materials and supplies, Tier III, and Fund 67. She urged the Board to use every available resource to the fill the potential gap, with the "understanding that these are all priorities and to make your priorities the program for the students." |
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Superintendent Cathey reflected briefly on what has happened to public education and our District over the last three years. She also reported that
- On Friday, March 2, Educational Services staff and she will be meeting with the District's DAIT provider to hear their findings, assessment and their recommendations.
- She attended the Black History Program at the AEC sponsored by the Black Student Unions at the San Leandro High School Main Campus, Fred T. Korematsu Campus, and the Black Student Alliance at John Muir Middle School, reporting that it was a fun, well-attended event that brought to together an excellent blend of the talents that our African American students bring to our District and deeply respectful to the African American Scholars and innovators that have made contributions to our nation.
- As a reminder, this Friday, March 2 is Dr. Seuss' Birthday and launches Read Across America Week. If any of the Board are able to participate and read, Washington and McKinley Elementary Schools are looking for readers to visit classrooms.
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Trustee Prola reported that the committee met on February 15 and received the Seismic Assessment Report that indicated that all of our buildings are safe. The committee also received the 2012 summer work schedule, and in addition to ongoing painting and lighting projects at the various elementary schools, Harris & Associates will oversee the installation for a multipurpose (portable classroom) building at Lincoln High School, Phase II of the Career Technical Education Center, Fred T. Korematsu lunch shelter, and the installation of security cameras at the San Leandro High School main campus, all of which are slated for completion before the 2012 fall semester. The next meeting will be March 7, 2012. |
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The consent calendar was approved. |
- Motion made by Mike Katz-Lacabe and a seconded by Diana Prola. |
Yes Hermy Almonte. Yes Carmen Sullivan. Yes Lance James. Yes Ron Carey. Yes Diana Prola. Yes Mike Katz-Lacabe. Yes Morgan Mack-Rose.
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| These items are considered routine and may be enacted by a single motion. At the request of any member of the Board, any item on the consent agenda shall be removed and given individual consideration for action as a regular agenda item. |
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| Cindy M. Cathey, Superintendent |
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| Approve Acceptance of Donations for February 28, 2012 |
| Debbie Wong, Assistant Superintendent, Educational Services |
Donations 2-28-12
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| Cindy M. Cathey, Superintendent |
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| Adopt Resolution No. 12-12, ?Art IS Education 2012: Creating a Better Future Together? |
| Not Applicable |
| District Goal #1 |
| March 2012, marks the 12th Year Anniversary of Art IS Education, a month-long celebration of student achievement through the arts and arts integrated curriculum.
The District has had a long-standing relationship with the Art IS Education Program with Alameda County Office of Education (ACOE). For the last 5 years it has taken the form of our Teacher Action Research Initiative (TARI) work at all of our elementary schools. Through TARI, 24 elementary teachers and 6 Art Specialists have been working with ACOE arts staff to learn to develop and use culturally responsive arts integration to support their students. Imaginative student art work integrated with their writing abounds classrooms and hallways at every school site. In addition, one of our schools, Jefferson Elementary, has been recognized as a TARI Demonstration School. This year, we are expanding TARI to the middle schools.
The website www.artiseducation.org/10 has more information about the events and activities planned for the Art IS Education 12th Year Anniversary Celebration. This year?s theme is deliberately broad so that communities across the county can choose to explore their own creative way to encourage youth empowerment through art.
This resolution formally declares the month of March ?Art IS Education Month.?
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| Debbie Wong, Assistant Superintendent, Educational Services |
Art Is Resolution
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| Cindy M. Cathey, Superintendent |
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Approve non-public school/agency contracts as listed above for the 2011-2012 school year. |
| Not Applicable |
| Education Code: 56365(a)
Education Code: 56361(3)
Education Code: 56366
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New non-public school placement contracts for the school year 2011-2012.
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Student #
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DOB
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Cost
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Location
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#1
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07/10/95
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$78,006.47
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Mingus Mountain Academy
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#2
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09/10/97
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$3,700.00
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Therapy Works
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#3
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12/29/08
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$704.00
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Progressus Therapy, LLC
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#4
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08/23/06
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$880.00
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Progressus Therapy, LLC
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Total
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$83,290.47
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Therapy Works - Provides O.T. Services
Progressus Therapy, LLC - Provides P.T. Services |
| Debbie Wong, Assistant Superintendent, Educational Services |
Mingus Mountain Academy Therapy Works Progressus Therapy, LLC
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| Ratify January payroll in the amount of $5,360,528.30. |
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| $12,600 per fiscal year for 2 years from 2012-2013 to 2013-2014, funded from the General Fund. |
| Cindy M. Cathey, Superintendent |
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Renew the two-year ACOE Service Contract to continue internet access throughout the District, provide content filtering and spam filtering services. |
| Facilities & Technology Committee Meeting: February 15, 2012 |
| The Alameda County Office of Education (ACOE) receives their internet access from the K12 High Speed Network (K12HSN). K12HSN is a state program funded by the California Department of Education. K12HSN provides all K-12 County Offices of Education in California with internet access and enables each county office of education to become an Internet Service Provider (ISP) for the Districts they serve.
Since all entities are state funded, ACOE is able to provide their Districts with internet access at a greatly reduced cost as compared to private ISP?s such as AT&T or Comcast. Thus, our District has historically utilized ACOE as the internet service provider.
Along with internet service, ACOE also has contracted with Lightspeed Systems to provide group rates for content filtering and spam filtering to school districts within Alameda County. Therefore, it is more cost effective for our District to purchase Lightspeed services/licenses through ACOE rather than dealing direct.
This will be a 2 year renewal contract with ACOE to provide our District with internet, content filtering and spam filtering services. We are also increasing our internet bandwidth from 50Mb to 100Mb. ACOE is providing the additional bandwidth at no extra charge. However, we will incur an additional $90 per month ($13.50/month or $162/year after E-rate and California Teleconnect Fund discounts) to AT&T to support the additional bandwidth from ACOE to the District Office.
The cost to the District annually will be $19,600 for fiscal years 2012-2013 and 2013-2014, which covers both the internet portion of the contract and Lightspeed licensing. Internet portion costs about $10,000 while Lightspeed costs $9,600.
However, we receive an E-rate discount (70%) for the internet circuit of the contract which will reduce the contract to about $3,000 per year. E-rate does not apply to Lightspeed licenseing. Therefore, the total estimated cost per year is about $12,600. |
| Song Chin-Bendib, Assistant Superintendent, Business & Operations |
ACOE Contract Renewal - Internet Services
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| The proposed Exchange upgrade will be a total of $9,100 out of the Technology General Fund Budget. |
| Cindy M. Cathey, Superintendent |
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| Approve the upgrade from Exchange 2007 to Exchange 2010 in order to increase our mail storage capacity and provide full feature functionality to Mac users. |
| Currently our mail server is running Exchange 2007 for email distribution and storage. We have been on this version of the mail server software since 2008. Exchange 2010 was released in November of 2009. It is standard practice for districts to wait a period of time before adopting the latest version in order to let the software company (in this case Microsoft) work out any bugs in the software.
In the last few years we have encouraged staff members to use their district email accounts instead of their private email accounts and our efforts are working. District email is being used by the SLUSD staff more than ever. Recently, we have added the capability for staff members to scan PDF documents to their emails using the centralized copiers at each school site.
It has now been two years and we are ready to upgrade. The increase in email usage has taken up the storage space on our current email server at a faster rate than initially anticipated. Moreover, all non-administrative staff in the District uses the Outlook Web Access (OWA) interface to send and retrieve their emails. Exchange 2010 comes with a revamped Outlook Web Access interface that provides full email functionality to Mac users. With our current Exchange 2007, Mac users are limited to using the ?light? version of the Outlook Web Access, which eliminates some of the major features found in the full version. With the new upgrade to Exchange 2010, all users will be able to take full advantage of the functions in the new OWA.
The next version of Exchange (Exchange 2012) is slated to be officially released sometime in late November. Again, we will be waiting another couple of years before deciding if we need to upgrade to the next version. |
| Song Chin-Bendib, Assistant Superintendent, Business and Operations |
Microsoft Exchange Server Exchange 2010 Migration
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| Cindy M. Cathey, Superintendent |
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| Adopt Resolution #12-13 to declare equipment surplus and/or obsolete due to the age and condition of the designated equipment. |
| Not Applicable. |
| Board Policy 3270(a); Administrative Regulations #3270 (a) #6. |
| When district-owned books, equipment and supplies become unusable, obsolete, or no longer needed, the Superintendent or designee shall identify these items to the Governing Board, together with their estimated value and a recommendation that they be sold or disposed of by one of the methods prescribed in law and administrative regulations. With Board approval, the Superintendent or designee shall arrange for the sale or disposal of these items.
Please see attached.
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| Song Chin-Bendib, Assistant Superintendent, Business & Operations |
Resolution #12-13 - Obsolete Equipment
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| Portable buildings are paid by Measure B Bond Funds. |
| Cindy M. Cathey, Superintendent |
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| Approve the Agreement in the amount of $266,670 with Enviroplex Inc. for the Fabrication and Installation of a Portable Multipurpose Building at Lincoln High School. |
| Facilities & Technology Committee: February 15, 2012 |
| On July 19, 2011, the Board approved $16,978,500 in projects to be funded through Measure B Savings. Subsequently, on August 2, 2011, the Board approved a prioritized list of additional projects to be funded from Measure B savings. The total for this additional list of projects is $8,219,400. A multipurpose building at Lincoln received the highest priority on the list.
On December 6, 2011, the Board approved the architectural services agreement with Jeffery Wong Architects to provide design and construction administration for Measure M and other projects at Lincoln High School which includes the multipurpose building.
For the portable classroom build, Jeffery Wong Architect and staff are recommending the utilization of a State approved and established procurement and delivery method commonly referred to as ?piggyback contract?. For the purchase and installation of portable classroom buildings this delivery method allows relatively rapid procurement, fabrication, delivery, and installation of a portable multipurpose building at a competitive price.
Piggyback contracting method can be used to procure equipment and portable classroom buildings. An original awarding agency issues bid documents, advertises, and receives competitive bids. In those bid documents there is clause that allows follow-on awarding agencies across the state to, in effect, write a change order to that original contract and receive the same competitive pricing. In addition to knowing the pricing ahead of time, the other main advantage is that the original awarding agency has already satisfied all the bid advertising, notifications and other requirements of Public Contract Code. This saves time, and allows factory fabrication to start earlier.
In this case, there is a current competitively bid contract between Enviroplex Inc. and the New Jerusalem Elementary School, New Jerusalem Elementary School District (NJESD), Bid #09-1005, and this is now available for the San Leandro Unified School District to use for the purchase and installation of the building. On January 10, 2012, the Board of Trustees of the NJESD approved awarding the Construction Contract Bid #09-1005 with Enviroplex, Inc. for new portable classroom/administration buildings and related sitework.
The Contract term of Bid #09-1005 is two (2) years after award. Unit prices for all line items associated with this scope of work are to remain firm until January 6, 2013.
Pursuant to Public Contract Code Section 20118, other School Districts, public agencies, political subdivisions, municipalities, and tax supported agencies in the State of California may purchase portable buildings and associated alternates under the same terms and conditions of NJESD Bid #09-1005.
The District has not purchased portable buildings under Measure B. During Measure A, the District attached to a 1999 piggyback with Aurora Modular for portable classrooms at six sites including Lincoln HS administration building.
The agreement has been reviewed by the District?s legal counsel Orbach, Huff, & Suarez, LLP. |
| Song Chin-Bendib, Assistant Superintendent, Business & Operations |
Agreement SLUSD and Enviroplex with Exhibit A and B
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| Inspector of Record services are paid by Measure B, Measure M and Measure B Savings. |
| Cindy M. Cathey, Superintendent |
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| Approve Amendment #4, in the amount of $449,250, to the Division of the State Architect (DSA) Inspector of Record (IOR) Professional Services Agreement with Jerome R. Zalinski to Include Additional Summer 2012 Bond Projects. |
| Facilities & Technology Committee: February 15, 2012 |
In November of 2008, the District developed a pool of Inspector of Records (IORs) for use on Measure B projects through a Request for Proposal (RFP) process. Jerome R. Zalinski was among the inspectors selected through this process.
The Board of Education previously approved Jerome R. Zalinski to provide Division of State Architect-Inspector of Record (DSA-IOR) services for several projects during the past Measure A Program. His comprehensive and detailed knowledge of the District and its practices will assure consistency, continuity, and integrity throughout the projects.
On June 2, 2009, the Board approved the contract for IOR services with Jerome R. Zalinski, DSA Class I, DSA #2520 for the San Leandro High School Library Expansion and Arts Education Center, as well as the Bancroft Middle School Heating and Roofing projects. The language contained in the body of the contract was obtained from the District?s legal counsel, Ruiz & Sperow, and has been reviewed by the involved parties.
Subsequently:
- On March 2, 2010, the Board approved amendment #1 to include summer 2010 Measure B projects.
- On April 19, 2011, the Board approved amendment #2 to include summer 2011 projects:
- Painting and lighting at: San Leandro High, Wilson Elementary, Bancroft Middle, and Roosevelt Elementary Schools
- Restroom renovations at: Muir Middle, Bancroft Middle, Wilson Elementary, and Roosevelt Elementary Schools
- On September 7, 2011, the Board approved amendment #3 to include:
- New portable classrooms at Lincoln High School
- Modifications to a portable classroom for the Adult School
This amendment #4 adds inspection services associated with thirteen summer 2012 projects to the contract for IOR services with Jerome R. Zalinski.
SUMMARY OF SERVICES
| |
Project Description & (Measure) |
Fee |
| 1 |
John Muir MS classroom paint & lights (B) |
$20,000
|
| 2 |
Garfield ES classroom paint & lights (B) |
$12,750
|
| 3 |
Monroe ES classroom paint & lights (B) |
$12,750
|
| 4 |
McKinley ES classroom paint & lights (B) |
$15,000
|
| 5 |
Washington ES classroom paint & lights (B) |
$12,750
|
| 6 |
Korematsu Lunch Shelter modifications (B) |
$15,000
|
| 7 |
SLHS CTE phase 2 (B) |
$39,000
|
| 8 |
Pacific Sports Complex & Burrell Field (M) |
$150,000
|
| 9 |
SLHS Pool Facility (M) |
$75,000
|
| 10 |
SLHS Athletic Fields (M) |
$75,000
|
| 11 |
Lincoln HS Athletic site improvements (M) |
$4,690
|
| 12 |
Lincoln HS renovations (B) |
$3,978
|
| 13 |
Lincoln HS multipurpose building (BS) |
$13,332
|
|
Total
|
$449,250
|
(BS=Measure B savings)
CONTRACT SUMMARY
| Item |
Amount |
Running Contract Total |
| Original Contract |
$285,000
|
$285,000
|
| Amendment #1 |
$228,520
|
$513,520
|
| Amendment #2 |
$138,100
|
$651,620
|
| Amendment #3 |
$5,100
|
$656,720
|
| Amendment #4 |
$449,250
|
$1,105,970
|
|
| Song Chin-Bendib, Assistant Superintendent, Business & Operations |
Amendment #4 - Zalinski
|
|
|
| These items are presented for action at this time. Some may have been reviewed at a previous meeting. |
|
|
| Cindy Cathey
Superintendent |
| |
John Thompson, Ed.D, Senior Director II Human Resources, explained that Resolution #12-14 Criteria for Determining Order of Seniority for Those Employees with the Same Date of First Paid Services (Tie-Breaking Criteria); and Resolution #12-15 Criteria for Determining Certificated Permanent and Probationary Personnel are the same documents presented last year; however, in response to Trustees James and Mack-Rose, Mr. Thompson stated that while the San Leandro Teachers' Association was aware that the Board would be considering adopting these resolutions, he had not sat down with the unit to review it specifically, but he was confident that this would not be a problem. Trustee Mack-Rose suggested that in the future it might be helpful to have SLTA review the information before it come to the Board for a vote. |
- Motion made by Mike Katz-Lacabe and a seconded by Hermy Almonte. |
Yes Hermy Almonte. Yes Carmen Sullivan. Yes Lance James. Yes Ron Carey. Yes Diana Prola. Yes Mike Katz-Lacabe. Yes Morgan Mack-Rose.
|
|
| Adopt Resolution #12-14 Criteria for Determining Order of Seniority for Those Employees with the Same Date of First Paid Service (Tie-Breaker Criteria). |
| Not Applicable |
| Not Applicable |
| During layoff procedures it is not uncommon to have certificated employees with the same date of first paid service as probationary employees (same seniority date). In order to make effective release from employment decisions, objective "tie breaking" criteria must be established to determine the order of layoff in the layoff process. Education Code 44955 allows the District to set criteria that most benefits the needs of the District. To this end, the attached Exhibit A, sets forth the recommended criteria. |
| John Thompson, Ed.D.
Senior Director II Human Resources |
Resolution 12-14 Tie Breaking Criteria Attachment A - Resolution 12-14
|
|
|
| Cindy Cathey
Superintendent |
| |
As SLTA had not specifically reviewed the document, Trustee Mack-Rose reiterated her suggestion that in the future, the unit review the information before bringing it to the Board for a vote. |
- Motion made by Mike Katz-Lacabe and a seconded by Carmen Sullivan. |
No Hermy Almonte. No Carmen Sullivan. No Lance James. No Ron Carey. No Diana Prola. No Mike Katz-Lacabe. No Morgan Mack-Rose.
|
|
| Adopt Resolution #12-15 Criteria for Determining Certificated Permanent and Probationary Personnel Whom the District Shall Exempt from the Order of Layoff. |
| Not Applicable |
| Not Applicable |
| Education Code 44955 provides for establishing criteria to exempt certificated employees from the order of certificated layoff due to special training, experience, or credential that more senior employees do not possess. This is allowed to ensure the needs of the District and the students are best served. In setting these objective criteria, the District may determine criteria that most benefits the needs of the District. To this end, criteria in Resolution #12-15, sets forth the recommended criteria establishing which certificated employees will be exempt from the order of layoff. |
| John Thompson, Ed.D.
Senior Director II Human Resources |
Resolution #12-15 - Exemptions from the Order of Seniority
|
|
|
| Cindy M. Cathey, Superintendent |
| |
- Motion made by Mike Katz-Lacabe and a seconded by Lance James. |
Yes Hermy Almonte. Yes Carmen Sullivan. Yes Lance James. Yes Ron Carey. Yes Diana Prola. Yes Mike Katz-Lacabe. Yes Morgan Mack-Rose.
|
|
| Approve the recommendation from the Director of Student Support Services for readmisson from expulsion for E27-10/11. |
| Debbie Wong, Assistant Superintendent, Educational Services |
|
|
| Cindy M. Cathey, Superintendent |
| |
- Motion made by Lance James and a seconded by Ron Carey. |
Yes Hermy Almonte. Yes Carmen Sullivan. Yes Lance James. Yes Ron Carey. Yes Diana Prola. Yes Mike Katz-Lacabe. Yes Morgan Mack-Rose.
|
|
| Approve the recommendation from the Director of Student Support Services for the readmission from expulsion for E29-10/11. |
| Debbie Wong, Assistant Superintendent, Educational Services |
|
|
| Cindy M. Cathey, Superintendent |
| |
- Motion made by Mike Katz-Lacabe and a seconded by Lance James. |
Yes Hermy Almonte. Yes Carmen Sullivan. Yes Lance James. Yes Ron Carey. Yes Diana Prola. Yes Mike Katz-Lacabe. Yes Morgan Mack-Rose.
|
|
| Approve the recommendation from the Director of Student Support Services for the readmission from expulsion for E31-10/11. |
| Debbie Wong, Assistant Superintendent, Educational Services |
|
|
| Board of Education |
| |
Trustee Mack-Rose explained that the District received a request from County Superintendent Sheila Jordan requesting that the Board submit the names of 1-2 candidates to her so that she can select someone to serve on the Redevelopment Successor Agency Oversight Board. Since the District had not received any applications, the next step would be for the Board to appoint a Board member to represent the District on this committee. Trustee Katz-Lacabe suggested that the Board nominate Trustee Mack-Rose. Receiving no other nominations, the Board nominated Trustee Mack-Rose for consideration by County Superintendent Sheila Jordan to serve on the RDA Successor Agency Oversight Board by the following vote. |
- Motion made by Mike Katz-Lacabe and a seconded by Diana Prola. |
Yes Hermy Almonte. Yes Carmen Sullivan. Yes Lance James. Yes Ron Carey. Yes Diana Prola. Yes Mike Katz-Lacabe. Yes Morgan Mack-Rose.
|
|
| Approve 1-2 candidates for consideration by County Superintendent, Sheila Jordan, to serve on the RDA Successor Agency Oversight Board. |
Last year, Governor Brown proposed to eliminate redevelopment agencies (RDAs) and use the local tax revenues dedicated to RDAs to help solve the State Budget shortfall. The Legislature reached a compromise to have a statute eliminating RDAs but allowing them to continue to exist if RDAs agreed to make payments to county treasurers to be transferred to schools. RDAs challenged both pieces of legislation in court. The Court upheld the power of the legislature to eliminate RDAs and invalidated the ability of the Legislature to require RDAs to make such payments. Thus, Redevelopment Agencies (RDA) have been dissolved effective February 1, 2012 and assigned to a ?Successor Agency? with an Oversight Board to supervise the RDA closure process. Superintendent of the Alameda County Office of Education, Sheila Jordan, has the responsibility of appointing one member to each of the twelve Successor Agency Oversight Boards in Alameda County. Because the San Leandro Unified School District currently receives RDA funds, the District is entitled to have one representative serve on the Oversight Board. The District has established a process for nomination and selection to identify no more than two candidates to submit to Superintendent Jordan for consideration. The SLUSD Board of Education has the option of only submitting the name of one candidate. Candidate name(s) must be submitted by the District to Superintendent Jordan no later than March 7, 2012. Current SLUSD Board of Trustee members are eligible to apply. The representative appointed to serve on the Oversight Committee will oversee the process of redevelopment agency closures. This will include:
- Ensuring that payment schedules for financial obligations are set and met
- Ensuring that a plan is in place for distribution of the agency?s assets. The work of dissolving the large, complex RDA programs will require collaboration. Experience working with Redevelopment Agencies or Redevelopment Agency Projects is desired, but not required. Oversight Board Members will not receive compensation for this service.
Once the Oversight Board has been established, it will determine its meeting schedule. Redevelopment Agencies have been an engine for many city and county projects to support and improve the quality of life in our communities, impacting students and families that we serve. As major land use holders, in charge of education and pathways to college and work, the district has an important role to play in this process. The Board of Education invited interested persons to:
- Complete the attached application
- Submit a completed application the Linda Pollard, Administrative Assistant, no later than February 14 at 3:00pm.
- Be available for a possible interview Applicants must reside in the City of San Leandro and within the boundaries of the San Leandro Unified School District.
The application was available at the District office or it could be he downloaded from the District?s website. There were no applications submitted. The Board may recommend an interested Board member to serve on this committee. |
| Cindy M. Cathey, Superintendent |
|
|
| These items are intended to keep the Board informed on various District business matters which do not require action by the Board. |
|
|
| Miscellaneous receipts in the amount of $18,814,533.05 have been deposited in the Treasury of Alameda County. |
|
|
| The costs of approved Measure B & M projects are funded from the November 2006 and the November 2010 General Obligation Bonds as well as State Matching Funds. |
| Cindy M. Cathey, Superintendent |
| |
The Board received for information the Master Schedule Update for Measures B & M. |
| Receive for Information the Master Schedule Update for Measure B & M. |
| Facilities and Technology Committee: February 15, 2012 |
The Board of Education previously approved:
- The Measure B Bond Program master schedule on July 11, 2007.
- The Measure M Bond Program master schedule on September 20, 2011.
By the summer of 2011, five years into the Measure B program, staff identified approximately 25 million dollars of potential savings generated from individual project bid savings and state grant funds. On July 19, 2011, the Board approved $16,978,500 in projects to be funded through the Measure B savings. On August 2, 2011, the Board approved additional savings for a prioritized list of projects totaling $8,219,400.
Staff has developed a comprehensive project schedule combining the last year of the Measure B program, the Measure M program, and the Measure B Savings projects. Based upon this schedule update, both construction contract and DSA closeout activities should be completed by August 2015. |
| Song Chin-Bendib, Assistant Superintendent, Business & Operations |
Master B and M Schedule
|
|
|
| Cindy M. Cathey, Superintendent |
| |
The Board received for information the Notice of Exemption for the San Leandro High School Replacement of Existing Swim Center, Track & Fields. |
| Receive for information the Notice of Exemption for the San Leandro High School Replacement of Existing Swim Center, Track & Fields. |
| Facilities & Technology Committee: February 15, 2012 |
| In November 2010, San Leandro voters passed Measure M, a $50.1 million school facilities bond that is addressing aging and deteriorating health and safety issues through modernization and new construction throughout the District, including the Pacific Sports Complex and Burrell Field, the renovation of a new track and field at John Muir Middle School, projects at all school sites throughout the District, and the replacement of the existing obsolete swim center, track and fields located on the San Leandro High School campus with new facilities that meet current standards and program needs.
Under the California Environmental Quality Act (CEQA), if a proposed project meets the criteria for an exemption, an agency can apply and file a Notice of Exemption in lieu of conducting an Environmental Impact Report (EIR) or a Notice of Intent to File a Mitigated Negative Declaration. Based on a report by our land use and environmental planning consultant, Placemakers, the proposed project qualifies as a Categorical Exemption: Class 2, Section 15302 Replacement or Reconstruction.
Attached is the Notice of Exemption for the San Leandro High School Replacement of Existing Swim Center, Track & Fields. Exhibit B identifies reasons for the Exemption.
|
| Song Chin-Bendib, Assistant Superintendent, Business & Operations |
Notice of Exemption
|
|
|
Trustee James announced that an "Occupy Sacramento" rally will be March 5, 10 a.m. For those interested in joining students, parents, and teachers, CTA will be providing buses, free of charge. In addition, he reported that on March 1, CTA President Dean Vogel would be speaking at the Castro Valley High School stadium, 3:30 -5:30 p.m. and urged everyone to continue to E-mail our representatives in Sacramento.
Trustee Prola announced that the California Conservatory Theater will be hosting their annual fundraising dinner and distributed flyers the Board. She also distributed cards for the San Lorenzo Adult Water Color class art exhibit. She thanked those who came to the meeting to share their concerns.
Trustee Sullivan reiterated the mantra "Occupy Occupy Occupy - Occupy until voices are heard." She was also saddened about the comments made by the McKinley parent regarding Black History Month, noting that in addition to Martin Luther King, Jr. there are many young innovative black men and woman today that are roll models for our African American students.
Trustee Almonte, on behalf of the Lions Club of San Leandro, invited the Board to their annual crab feed Saturday, March 3, at IDES Hall.
Trustee Carey thanked those who came and shared their passion for education. He attended the open house at the high school and liked the new format; however, he was disappointed that many of the classrooms were closed, noting that while the event is not always well-attended, teachers should be there so that parents can come in and visit the classrooms. He attended, along with City staff and the Mayor, the California Public Officials Communication Training at the San Leandro Public Library on January 27. The training focused on elected officials' role and responsibilities in the event of a disaster in California. This Friday, March 2 is Drakes Fundraiser to support Madison Elementary School.
Trustee Katz-Lacabe commented that it was evident by the public speakers tonight, there is so much more that is important to the development of children that does not come as a result of being tested in Math and English. He attended the California Public Officials Communication Training and in addition to Reading Across America this Friday at the school sites, the San Leandro Library is kicking-off the Big Read on Saturday March 3, which will be translated into Spanish.
Trustee Mack-Rose was also shocked to hear the comments by the McKinley Elementary School parent, noting that she attended Washington Elementary's "Soul Food Night", where there was a live band, students read poetry and she learned that an African American was instrumental in developing some technology for cell phones. |
|
|
- Regular Board Meeting ? March 6, 2012
- Special Board Meeting ? March 13, 2012
- Regular Board Meeting ? March 20, 2012
- Regular Board Meeting ? April 3, 2012
- Regular Board Meeting ? April 17, 2012
- Regular Board Meeting ? May 1, 2012
- Tentative Board Work Session - May 8, 2012
- Regular Board Meeting ? May 15, 2012
- Regular Board Meeting ? June 5, 2012
- Regular Board Meeting ? June 19, 2012
- Special Board Meeting ? June 26, 2012
|
- Regular Board Meeting ? March 6, 2012
- Special Board Meeting ? March 13, 2012
- Regular Board Meeting ? March 20, 2012
- Regular Board Meeting ? April 3, 2012
- Regular Board Meeting ? April 17, 2012
- Regular Board Meeting ? May 1, 2012
- Tentative Board Work Session - May 8, 2012
- Regular Board Meeting ? May 15, 2012
- Regular Board Meeting ? June 5, 2012
- Regular Board Meeting ? June 19, 2012
- Special Board Meeting ? June 26, 2012
|
|
|
The Board meeting was adjourned at 10:42 p.m. |
- Motion made by Mike Katz-Lacabe and a seconded by Lance James. |
Yes Hermy Almonte. Yes Carmen Sullivan. Yes Lance James. Yes Ron Carey. Yes Diana Prola. Yes Mike Katz-Lacabe. Yes Morgan Mack-Rose.
|
|
|
| Individuals who require special accommodation should contact the Superintendent's Office at (408) 723-6464 at least two business days before the meeting date. |
| |
| Present | Linda Pollard |
| Present | Cindy Cathey |
| Present | Debbie Wong |
| Present | John Thompson, Ed.D. |
| Present | Hermy Almonte |
| Present | Carmen Sullivan |
| Present | Lance James |
| Present | Ron Carey |
| Present | Diana Prola |
| Present | Mike Katz-Lacabe |
| Present | Morgan Mack-Rose |
| Present | Song Chin-Bendib |
|
|