Regular Board Meeting San Leandro USD March 06, 2012 7:00PM San Leandro City Council Chambers 835 E. 14th Street San Leandro, CA
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The meeting was called to order at 6:00 p.m. by President Mack-Rose. All Board members were in attendance with the exception of Trustee Katz-Lacabe. |
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This is an opportunity for the public to comment prior to the Board's consideration of any closed session agenda items. |
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The Board recessed into closed session at 6:01 p.m. |
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The Board reconvened to open session at 7:09 p.m. |
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President Mack-Rose led the Pledge of Allegiance to the Flag. |
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Prior to approving the agenda, President Mack-Rose proposed two amendments to the agenda:
- Because of the number of public comment cards regarding the budget, which appears later on in the agenda, all those who have submitted yellow cards related to budget issues will have an opportunity to speak during the "Public Testimony on Non-Agenda Items", which will follow the presentation from Washington Elementary School.
- Move Agenda Item #11c, Union Representative Reports, up to follow "Public Testimony on Non-Agenda Items."
The agenda was approved as amended. |
- Motion made by Lance James and a seconded by Diana Prola. |
Yes Hermy Almonte. Yes Carmen Sullivan. Yes Lance James. Yes Ron Carey. Yes Diana Prola. Yes Mike Katz-Lacabe. Yes Morgan Mack-Rose.
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| Approve the Special Board meeting agenda for March 6, 2012. |
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Members of the audience who wish to address the Board are asked to complete the yellow card available at the entrance and submit it to the Board's Administrative Assistant. Speakers who have completed the card will be called when the item is reached on the agenda or, for non-agenda items, during the Public Testimony. Cards are to be turned in before the item is reached on the agenda. Please note that the meeting is being recorded.
State law prohibits the Board of Education from taking any action on or discussing items that are not on the posted agenda except to A) briefly respond to statements made or questions posed by the public in attendance; B) ask questions for clarification; C) provide a reference to a staff member or other resource for factual information in response to the inquiry; or D) ask a staff member to report back on the matter at the next meeting and/or put it on a future agenda. (Government Code 54954.2(a)). |
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Students from Washington Elementary School highlighted several of their school's "Points of Pride" activities for the Board of Education:
- Ariana Tharp, a kindergartner recited a poem called Dr. Martin Luther King Jr.
- Ayana Golden, a 2nd grader recited I Know Why the Caged Bird Sings by Maya Angelou
- Ashanti Tharp, a 2nd grader performed Go to the Back of the Bus
- Charles Tharp, a 3rd grader performed a piece about George Washington Carver
Finally, Ms. Martin's 3rd grade class performed excerpts from Martin Luther King Jr.'s I Have a Dream Speech."
Following the presentation, Principal Tracey Lantz thanked the Board for inviting them to the Board meeting, commenting that "I think these children and their parents are perfect examples of why we get up every morning and do what we do." She also thanked the students, parent Teneh Weller for working with Ms. Martin's class staff, and all of the parents for their hard work and taking the time to come and "help Washington shine!" |
Students from Washington Elementary School will highlight several of their school's "Points of Pride" activities for the Board of Education: Charles Tharp, a 3rd grader will perform a piece about George Washington Carver; Ashanti Tharp, a 2nd grader will perform Go to the Back of the Bus, Ariana Tharp, a kindergartner will recite a poem called Dr. Martin Luther King Jr.; Ayana golden, a 2nd grader will recite I Know Why the Caged Bird Sings by Maya Angelou. Finally, Ms. Martin's 3rd grade class will perform excerpts from Martin Luther King Jr's I Have a Dream Speech." |
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The Board heard from the following students, teachers, parents, and community members urging the Board to dip into its reserve fund to maintain programs like counseling, music, and sports: Jesus Rosales, Louise Shaw, Alli Oshida, Michael Alonzo, Jaime Turrentine, Martha Zarate, Erica Rosales, Jared Mendioia, Bianca Luna-Acosta, Ariana Perez, Patty Fishbaugh, David Leese, Richard Mellor, Fred Reichert, Jocelyn Gooch, Monica Quinones (who also read a letter written by her 4th grade daughter, Jade), Sandra Martinez, Jim Prola, Dan Martin, Maureen Forney, Mary Styner, Carol Delton, and Erica Viray-Santos. A group of students held a banner that read "We are starving for school funding." Three San Leandro High School seniors Veronica Mandujano, Kayla Ely and Ana?i Rosales, who are members of the Social Justice Academy, announced that they would be holding a hunger strike to protest the fifth year of budget cuts in the school district, commenting that this was their decision, and "If you're going to let us suffer, then let us suffer, but we will be the ones standing up for the kids' future."
In response, President Mack-Rose commented that she respected the student's commitment and expressing it at the Board meeting, adding that "the impact is real and it is devastating and "we hear you." "You shouldn't have to come to school board meetings and argue for a quality education because you deserve a quality education. I certainly wouldn't want anyone to jeopardize their health for anything."
Following public comments, the Board thanked the students for coming tonight and commended the Social Justice Academy for educating the students about the state of the budget. While the Board understood, they expressed their frustration with the actions of Sacramento, and lack of organized action from the California Teachers' Association (CTA) and shared the following comments:
- Dipping into the 3% reserves could subject the District to state control and then budget cuts would be decided by outsiders
- The District is doing the best we can do with "the crumbs we are offered to try and make sure all of our students are educated."
- I applaud the hunger strike, however, "your health is more important."
- Seniors who are or will be 18, register to vote!
- "Education is a civil right"
- Read up on the health dangers of a hunger strike
- The students have made valid statements and now is the time to unite
- No one likes or wants to see cuts
- It's always great to hear from those I represent
- If every student at the high school makes one call, sends one letter, that will make a huge impact
- Be the voice in the community, your voice means something
- Contact your representatives in Sacramento through letters, telephone calls, emails urging them not to cut money from schools
- Let's make our own San Leandro Action by coming together (Social Justice Academy, representing the high school students, San Leandro Teachers' Association, California School Employees Association, Teamsters/Trades) to schedule a phone bank to call our state representatives and take this energy and anger to the people who are making the decisions
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As part of the District's tiered academic and behavioral intervention system as well as the recommendations from our behavioral health report, the District is envisioning the concept of San Leandro community support for student and family wellness through a full service community school vision. Student wellness equates to high academic achievement and investing in our San Leandro children will require commitment and support from the San Leandro community. One cornerstone to this support system includes a school-based health center. Through a community schools planning grant from the San Francisco Foundation, Educational Services staff has begun working with the Center for Strategic Community Innovation, an arm of Hatuchuel Tabernik and Associates (FTA), to facilitate this process. Debbie Wong, Assistant Superintendent, Educational Services and Tim Tabernik, from Hatchuel Tabernik and Associates, provided an introduction to Full Service Community Schools (FSCS) and shared the process and next steps. Highlights included:
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- What are the needs of the District?
- What are Full Service Community Schools (FSCS)?
- What are FSCS key elements?
- Why do we want FSCA in San Leandro?
- What the benefits of FSCS?
- What is the plan for SLUSD to be a FSCS?
The Board thanked staff and Mr. Tabernik for the presentation. Comments included:
- Wonderful idea and looking forward to doing whatever we can
- Fits the whole child focus that we need
- Great project
- Take these resources and use them throughout the district
- Schools are a natural community and hopefully we can make this happen
- Concerns about integrating the program and using resources we have i.e. teachers & staff
- The project needs a coordinator, who can pay for that?
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Goal #1: Educate the Whole Student: Ensure the academic, physical, social and emotional well being of every student
As part of the District's tiered academic and behavioral intervention system as well as the recommendations from our behavioral health report, the District is envisioning the concept of San Leandro community support for student and family wellness through a full service community school vision. Student wellness equates to high academic achievement and investing in our San Leandro children will require commitment and support from the San Leandro community. One cornerstone to this support system includes a school-based health center. Through a community schools planning grant from San Francisco Foundation, Educational Services staff has begun working with the Center for Strategic Community Innovation, an arm of Hatuchuel Tabernik and Associates to facilitate this process. Debbie Wong, Assistant Superintendent, Educational Services and Tim Tabernik, from Hatchuel Tabernik and Associates, will provide an introduction to Full Service Community Schools and share the process and next steps. |
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Due to the lateness of the hour and to give this presentation and conference item the attention it deserves, President Mack-Rose asked for a motion to table this item to a future meeting agenda.
On a motion made by Trustee James and seconded by Trustee Prola, the Board tabled the presentation and conference item 9b - Revision to Homework Board Policy 6154 (a-d) for a future Board agenda by a 7-0 vote. |
Goal #1: Educate the Whole Student: Ensure the academic, physical, social and emotional well being of every student
In January 2011, the Board requested a revision to our current Homework Board Policy 6154(a). Through an extensive process of working with teacher committees and soliciting feedback from parents and teachers, the Board Policy Committee is recommending a revised homework policy and guidelines. Debbie Wong, Assistant Superintendent, Educational Services, will provide a brief overview of the process and revisions for the Board of Education's review. |
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| These items are submitted for advance planning and to assist the Board in establishing future agenda items. The Board may, however, take action on the following: |
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| Cindy M. Cathey, Superintendent |
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This item was table to a future meeting. |
| Discuss and adopt revised Board Policy 6154(a-d) Homework Policy and Guidelines |
| Board Policy Committee: December 13, 2011 and February 29, 2012 |
| Board Policy 6154(a) |
On January 18, 2011, Educational Services staff presented a Board of Education Workshop on the District's Homework Policy that included current research related to homework, research on homework guidelines from the National Education Association and Parent Teacher Association, and comparison of our current policy to California School Board Association and neighboring district policies. What we discovered was that our current policy was similar to these policies and that the research recommendations and other perspectives were limited or variable from "no homework" to "more homework". The Board directed staff to make minor revisions. The revision process timeline included:
May-September 2011: Board Policy Committee approves timeline and process
- Principals reviewed policy and process
- Principals met with teachers to review current policy, revision process and procured feedback for minor revisions
- Solicit Task Force representation
October - December 2011
- Convened secondary task force-10-19-11
- Convened elementary task force-10-26-11
- Convened combined task force-12-7-11
- Board Policy Committee reviewed task force recommendations-12-13-11
January-March 2012
- Principals and District staff met with every school site for additional feedback
- Principals and District staff met with parent groups for additional feedback
- Board Policy Committee reviewed additional feedback and prepared final recommendations-2-29-12
- Board of Education Review and Discussion-3-6-12
After Board Approval:
- Communicate revised policy with stakeholders
- Prepare policy for Parent Handbook and website for fall 2012
- Assess implementation
The Key Areas of Revisions included:
- Updating language
- Including K-12 perspectives and flexibility:
- number of minutes modified
- days of the week accommodates elementary student packets and project-based long term assignments
- minutes may or may not include reading
- how to review and communicate homework progress
- Ensuring Ed Code 48205 compliance regarding excused and unexcused absences
- Recognizing the diversity of student learning:
- Different rates
- Section 504 accommodations
- Individualized Education Plan (IEP)
- Advanced Placement Courses
- Honors Courses
- Companion Courses
The Board Policy Committee has reviewed all feedback in order to draft final recommendations for Board Policy 6154(a) Homework Policy and Guidelines for the Board of Education's consideration.
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| Debbie Wong, Assistant Superintendent, Educational Services |
Homework Policy Proposed Changes
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Public Hearing comments are limited to 3 minutes per speaker, subject to adjustment by the Board President. Members of the audience who wish to address the Board regarding the Public Hearing are asked to complete the yellow card available at the entrance and submit it to the Board's Administrative Assistant. |
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| Cindy Cathey
Superintendent |
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The San Leandro Unified School District held a public hearing regarding the San Leandro Unified School District's initial proposal to the San Leandro Teachers' Association.
On a motion made by Trustee Katz-Lacabe and seconded by Trustee James, the public hearing was opened regarding the San Leandro Unified School District's initial proposal to the San Leandro Teachers' Association by a 7-0 vote.
There were no public comments.
On a motion made by Trustee Katz-Lacabe and seconded by Trustee James, the public hearing was closed by a 7-0 vote. |
| Conduct a public hearing for the San Leandro Unified School District's initial proposal to the San Leandro Teachers' Association |
| Not Applicable |
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| Government Code Section 3547 requires the Board of Education to present all initial proposals of exclusive representatives and of public school employers, which relate to matters within the scope of representation. The proposals shall be presented at a public meeting of the public school employer and thereafter shall be public records.
This public hearing is for the San Leandro Unified School District to present its initial proposal for a successor agreement with the San Leandro Teachers? Association. |
| John Thompson, Ed.D.
Senior Director II, Human Resources |
SLUSD's Initial Proposal to the San Leandro Teachers' Association
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| Cindy Cathey
Superintendent |
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The San Leandro Unified School District held a public hearing regarding the San Leandro Unified School District's initial proposal to the California School Employees Association Local Chapter #94.
On a motion made by Trustee Katz-Lacabe and seconded by Trustee Almonte, the public hearing was opened regarding the San Leandro Unified School District's initial proposal to the California School Employees Association Local Chapter #94 by a 7-0 vote.
There were no public comments.
On a motion made by Trustee Katz-Lacabe and seconded by Trustee James, the public hearing was closed by a 7-0 vote. |
| Conduct a Public Hearing for the San Leandro Unified School District's Initial Proposal to the California School Employees Association Local Chapter #94. |
| Not Applicable |
| Not Applicable |
| Government Code Section 3547 requires the Board of Education to present all initial proposals of exclusive representatives and of public school employers, which relate to matters within the scope of representation. The proposals shall be presented at a public meeting of the public school employer and thereafter shall be public records.
This public hearing is for the San Leandro Unified School District to present its initial proposal for a successor agreement with the California School Employees Association Local Chapter #94. |
| John Thompson, Ed.D.
Senior Director II, Human Resources |
SLUSD's Initial Proposal to the California School Employees Association Local Chapter #94
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| Cindy Cathey
Superintendent |
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The San Leandro Unified School District held a public hearing regarding the San Leandro Unified School District's initial proposal to the Teamsters Union Local No. 856/Alameda Building Trades Council.
On a motion made by Trustee Katz-Lacabe and seconded by Trustee James, the public hearing was opened regarding the San Leandro Unified School District's initial proposal to the Teamsters Union Local No. 856/Alameda Building Trades Council by a 7-0 vote.
There were no public comments.
On a motion made by Trustee Katz-Lacabe and seconded by Trustee James, the public hearing was closed by a 7-0 vote. |
| Conduct a public hearing for the San Leandro Unified School District's initial proposal to the Teamsters Union Local No. 856/Alameda Building Trades Council. |
| Not Applicable |
| Not Applicable |
| Government Code Section 3547 requires the Board of Education to present all initial proposals of exclusive representatives and of public school employers, which relate to matters within the scope of representation. The proposals shall be presented at a public meeting of the public school employer and thereafter shall be public records.
This public hearing is for the San Leandro Unified School District to present its initial proposal for a reopener negotiations with the Teamsters Union Local No. 856/Alameda Building Trades Council. |
| John Thompson, Ed.D.
Senior Director II, Human Resources |
SLUSD's Initial Proposal to the Teamsters Union Local No. 856/Alameda Building Trades Council
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Trustee Sullivan reported receipt of the following emails between February 7, 2012, through March 5, 2012: From Hermy Almonte and Alex Harp regarding "Lincoln High is 2012 Model Continuation High School"; from Cindy Cathey regarding "Press Release: Topaz: Artists in Internment Exhibit Coming to San Leandro," and "Hello & Read Across America"; from Morgan Mack-Rose, Sarah Del Grande, Helen Turner, Carmen Watson, Cynthia Wilson, and Audrey Brown regarding "Budget cuts"; from Morgan Mack-Rose regarding "Librarians Wear Many Hats - Please view!" and "Re: Mack-Rose"; from Carol Delton regarding "Chavez Curriculum FREE," "Tier III Balance as of Unaudited Actuals," "Fund 67," and "Please Examine Potential Tier III Sweeps for 2013-14"; from Jim Prola regarding "Special Release Robotics Champion 2012 (West Coast)"; from Susan Deming regarding "STAR Test-2 Weeks to Administer the Test," and "SLUSD Elementary Art at the Library"; from Dan Martin regarding "Achievement Gap between Rich and Poor Grows Significantly"; from Carlos regarding "FTK Campus Lack of Available Phone Numbers"; from Sukhi Khaira regarding "Facilities & Techno9logy Committee Meeting - February 15, 2012"; from Ling King regarding "Zumba Continues this Week through March," and "Black History Program"; from Donna McBride regarding "Wilson Dolphin News"; from Georgette Jackson regarding "McKinley Bulletin"; from Lycette Kintanar regarding "CIF/NCS" ; from Mary Foster regarding "New City Manager Welcome Event - February 28"; from Mike Katz-Lacabe regarding "In Today's Economy, How Far Can a GED Take You?" from Robin Michel regarding "Invitation from Superintendent Cindy Cathey and a Reminder for Important SLUSD Board Meeting Tomorrow Night 2/28/12"; from Russ Tomlin regarding "In Support of Secondary Library and Textbook Para-Educators"; from Richard Fishbaugh regarding "Thanks for Listening"; from Pamela Richards regarding Mack-Rose"; from Lance James regarding "Occupy in Sacramento and Castro Valley"; from Alonzo regarding "Public Comment on Parcel Tax/Budget Restraints for 2012-2013"; from Linda Pollard regarding "Board Representative Report," and "Seismic Assessment Report"; and from Lisa Lafranca regarding "SLHS Library Media Assistant - Main Campus". |
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Student Board member representative Jack Martin updated the Board on activities at the San Leandro High School main campus and the Fred T. Korematsu campus. Highlights included:
- Intramural Volleyball was last week and was well-attended; Boys tennis beat Mt. Eden, and Boys Volleyball beat Castro Valley
- Season of Service Week Seven - This week the Jefferson Service Club hung "No Guns, Keep the Peace" non-violence posters and the Key Club working with the Octagon Club held clothing drives - "Youth Serving Youth" and "Clothes for Love"
- Budget cuts have been a major topic on campus with many teachers and students attending the Board meetings
- Osa Aihie won 1st Place in the District Rotary speech competition. He will continue to represent San Leandro Rotary in the upcoming regional competition
- On Saturday, March 3, San Leandro High School was the site of the Bay Area History Bee & Bowl. Vergel Marinas, a sophomore on the San Leandro team, qualified to go on to the National Contest in Washington D.C.
- Senior Skate Night at the Oakland Ice Center was February 11. Senior Bowl Night is coming up.
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It was noted that the Union Representative report was moved up to follow the Public Testimony on Non-Agenda items as amended on the agenda.
Jon Sherr, San Leandro Teachers' Association President was proud of the students who spoke and the testimony from our parents and teachers; however he took offense at comments suggesting that CTA was partly responsible for the budget cuts. He also addressed the Board regarding the budget situation, stating that SLTA has been and will continue to be a positive and constructive partner with the District to protect programs that our kids need and deserve. He further stated his frustration with the lack of local revenue. He hoped that the District can come together to pass a parcel tax and challenged the Board to "Please be Bold, please insist on just a bit less safety so we can continue to fund programs our kids deserve and please reconsider these cuts."
At the conclusion of Mr. Sherr's comments, the results of the bargaining survey and the base revenue limit information he referred to in his comments were distributed to the Board. The Board then took a break at 9:05 p.m. and reconvened to open session at 9:10 p.m. |
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Superintendent Cindy Cathey provided the following report:
- Thursday, March 8 is the African American Achievement Night at the San Leandro High School Gym at 7 p.m. There will be reserved seats for Board members
- Friday, March 9. 9:00 a.m., as part of the Integrated Learning Tour, the Policy Advisor to Tom Torlakson, and Alameda County staff will be touring Jefferson Elementary School who has been selected as an Arts Integration Demonstration School
- Both San Leandro High School and Lincoln High School will have their WASC Accreditation visit at the same time. She will be sending out information about the event and hopes that 1 or 2 Board members will be able to attend the WASC meetings on Sunday, March 18.
- "Eat Out for Education" is tomorrow, Wednesday, March 7
- Several Board members and she will be attending a Role-Based Leadership Workshop for Superintendents and Board of Trustees on March 9-10, 2012, at the Dublin Unified School District Board Room
- San Leandro High School Boosters Club Crab Feed is Saturday, March 10. Osa Aihie, San Leandro High School senior and Rotary speech competition winner, will be the keynote speaker
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Trustee Katz-Lacabe reported that the Communication committee met on February 28 and heard an update on a potential Parcel Tax, redistricting, and briefly discussed the follow-up to the Communication Plan. |
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Trustee Sullivan reported that the Policy committee met on February 29 and discussed the Homework Policy Guidelines, and Admission and District Residency including caregiver information and legal guardian requirements. |
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The following Consent Items were pulled from the Consent Calendar:
- 15b - Classified Personnel Report (Katz-Lacabe)
- 17b - Renewal Contract with Schoolwires, Inc. (Prola)
The consent calendar was approved as amended. |
- Motion made by Mike Katz-Lacabe and a seconded by Carmen Sullivan. |
Yes Hermy Almonte. Yes Carmen Sullivan. Yes Lance James. Yes Ron Carey. Yes Diana Prola. Yes Mike Katz-Lacabe. Yes Morgan Mack-Rose.
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| These items are considered routine and may be enacted by a single motion. At the request of any member of the Board, any item on the consent agenda shall be removed and given individual consideration for action as a regular agenda item. |
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| Board of Education |
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| Adopt Resolution #12-23 Cesar E. Chavez Day |
| Not Applicable |
Cesar E. Chavez National Holiday was established by Los Angeles volunteers who organized and led the effort in California that won Cesar Chavez Day, the first legal state holiday and day of service and learning in honor of farm worker leader Cesar E. Chavez. The legal holiday bill introduced by then State Senator Richard Polanco (Los Angeles-D) was signed into law by then Governor Gray Davis (D) on August 18, 2000. The holiday is celebrated on Cesar E. Chavez?s birthday March 31st. This marked the first time that a labor leader or Latino has been honored with a public legal holiday.
San Leandro Unified School District honors the contributions of Cesar Chavez and recognizes his selfless dedication for economic justice, civil rights, environmental justice, peace, nonviolence, and empowerment of the poor and disenfranchised through Resolution 12-23. Our schools promote these ideals through such efforts as our ?Season of Service, Period of Peace? service projects and activities that culminate on Cesar Chavez Day, March 31st. |
| Cindy M. Cathey |
Cesar Chavez Day Resolution
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Trustee Mack-Rose noted that there was a revision to the Classified Personnel Report and that a revised Personnel Report was made available to the public and the Board. |
- Motion made by Morgan Mack-Rose and a seconded by Carmen Sullivan. |
Yes Hermy Almonte. Yes Carmen Sullivan. Yes Lance James. Yes Ron Carey. Yes Diana Prola. Yes Mike Katz-Lacabe. Yes Morgan Mack-Rose.
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Revised Classified Personnel Report
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| $ 22,500.00 - Special Education funds. |
| Cindy M. Cathey, Superintendent |
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| Approve non-public school/agency contracts as listed above for the 2011-2012 school year. |
| Not Applicable |
| Education Code: 56365(a)
Education Code: 56361(3)
Education Code: 56366
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New non-public school placement contracts for the school year 2011-2012.
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Student #
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DOB
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Cost
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Location
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#1
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01/16/1995
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$17,120.00
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STARS
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#2
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07/30/2002
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$1,860.00
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Speech Pathology Group
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#3
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12/04/2009
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$3,520.00
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Progressus Therapy, LLC
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Total
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$22,500.00
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| Debbie Wong, Assistant Superintendent, Educational Services |
STARS HS Speech Pathology Group Progressus Therapy, LLC
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| No cost to the General Fund; $20,000 from the ASSETs grant
-BACR Site Coordinator Salary: $13,623 ($36.32/hour, includes salary and benefits)
-BACR Program Manager: $3,000
-Program Expenses (supplies, data collection, reports, fingerprinting): $3,378 |
| Cindy M. Cathey, Superintendent |
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| Approve Memorandum of Understanding (MOU) between the San Leandro Unified School District and Bay Area Community Resources for the 2011-2012 school year at Lincoln Alternative Education Center. |
| Not applicable |
| Board Policy 5123 Promotion/Acceleration/Intervention/Retention |
| The District is in it's third year of a five year award for the 21st Century After School Education and Safety for Teens (ASSETS)grant. We were fortunate that the grant funded both San Leandro High and Lincoln Continuation High School (not the LAEC at time of funding)to develop comprehensive after school programs. While the grant is one award, it is divided between two sites based on federally determined attendance goals that must be met in order to continue to receive the full grant award throughout the five year cycle. At Lincoln, the attendance target is 65 students per day. Given that Lincoln has only 100 students, this is a very high percentage target attendance goal. In comparison, San Leandro High only needs to serve 138 students out of 2700 students.
We have tried to develop a plan at Lincoln to both make our attendance targets and provide quality after school experiences for our students there. The grant plan utilizes a Site Liaison for Lincoln, who was able to work five hours a day, soley devoted to overseeing the ASSETs Program. The District posted the Classified Site Liaison position, which was finally filled in November. Unfortunately, the position has since become vacant again, and need to fill this void for the remainder of the school year. The position has been posted for three weeks, but there have been no internal candidates.
As part of the grant application for 21st Century ASSETs funding, SLUSD indicated that it would "include partners with proven success at maintaining a high level of student engagement." In year one, when we went searching for models of ASSETs Contination School programs in the region, we were able to locate model programs in Oakland Unified run by Bay Area Community Resources. Unable to consider using their services at the time, we created a program inspired by some of their success. Seeing that we have had challenges in filling this role, we are now in a unique positon to pilot the organization to oversee our program for the remainder of the school year.
Bay Area Community Resources (BACR) is a leader in the region for their ability to provide high quality after school programs. Currently they run 43 after school program sites in the East Bay, including schools in these districts: San Francisco, Mt. Diablo, Alameda City, Berkeley, Novato, West Contra Costa, Sausalito Marin City, and San Rafael. Six of those are funded by 21st Century ASSETs grants and five out of six of those sites are at Continuation/Alternative High Schools. Region-wide they operate 74 after school programs. They are a $27.5 million dollar agency. They employ over 900 people. Additionally, they are the largest vendor for Americorps Programs in the West Coast. In the East Bay alone, they employ 250 people, not including Americorps interns. They have been in the business of providing after school programs for over 30 years. They are an agency that has been around for 76 years.
As is the case for our partnerships with other large non-profits in San Leandro (Girls Incorporated of Alameda County, Boys & Girls Clubs of San Leandro, Davis Steet Family Resource Center, to name a few) we receive many added value resources for our students through those agencies' ability to leverage outside funding that serve our youth. They bring large infrastructures to the table that provide our students with outstanding services with minimal costs. Their expertise is part of a larger long-range sustainability plan that includes the development of Full Service Community Schools for San Leandro Unified. Recently we convened an After School Collaborative, focused not only on looking at sustainability for the ASSETs program, but district-wide including our after school programs funded by ASES and Gear-Up monies. We have no assurance that at the end of the current cycles that any of these programs will be re-funded. We need to have our strongest partners serving our students, if we are to imagine continuing vital services for our students in the years to come.
The MOU for BACR for the remainder of the 2011-2012 school year is for $20,000 funded from the ASSETs fund. The site liaison's position for the remainder of the year would have been $15,000. The added value by working with BACR will include a program manager who will be able to provide site observations, professional development, and coaching that currently we don't have the staff capacity or expertise to provide. Since they are one of the largest after school providers, they come with a large network of after school expertise. In addition, this organization can help us analyze our current contracted services and assess whether their organization can build coherence and provide more cost efficient yet effective programs and services for our after school programs.
The contract would run through June 2012. In this period, BACR will not only be able to oversee the existing program and run it smoothly and efficiently, but they will complete all reporting requirements. In addition, we will have an opportunity to assess whether BACR will be a more viable solution. They will help us analyze and strategically plan next steps for our 21st Century program at Lincoln for the remaining two years. |
| Debbie Wong, Assistant Superintendent, Educational Services |
BACR MOU-Lincoln
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| Cindy M. Cathey, Superintendent |
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| Adopt Resolution #12-22 to declare equipment surplus and/or obsolete due to the age and condition of the designated equipment. |
| Not Applicable. |
| Board Policy 3270(a); Administrative Regulations #3270 (a) #6. |
| When district-owned books, equipment and supplies become unusable, obsolete, or no longer needed, the Superintendent or designee shall identify these items to the Governing Board, together with their estimated value and a recommendation that they be sold or disposed of by one of the methods prescribed in law and administrative regulations. With Board approval, the Superintendent or designee shall arrange for the sale or disposal of these items.
Please see attached. |
| Song Chin-Bendib, Assistant Superintendent, Business & Operations |
Resolution #12-22 - SLHS Discard Equipment
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| $2,259 per year but with e-rate discount, it is estimated at $668 per year |
| Cindy M. Cathey, Superintendent |
| |
Assistant Superintendent Chin-Bendib clarified that the concerns raised by Trustee Prola referred to the energy education contract which was not being brought to the Board at this time. With that, the Board approved the Renewal Contract with Schoolwires, Inc. |
- Motion made by Diana Prola and a seconded by Hermy Almonte. |
Yes Hermy Almonte. Yes Carmen Sullivan. Yes Lance James. Yes Ron Carey. Yes Diana Prola. Yes Mike Katz-Lacabe. Yes Morgan Mack-Rose.
|
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| Renew the Schoolwires contract to continue providing the District a means to maintain and update our website for 2012-2013. |
| Not Applicable. |
| Schoolwires is a leading website hosting and design company that is geared towards educational institutions. Their primary focus is to provide schools and school districts with tools to enable those without website authoring experience to create and maintain web pages that will foster accurate communication and positive interaction with their stakeholders.
Schoolwires? service allows a user to update and create a webpage through a Microsoft Word-like interface. No previous website development or programming experience is required on the part of the user. In addition, they provide survey functionality, online form creation, mass email and email alerts of specific page updates, calendaring, intranet and user role security. Eventually, if we were to expand this service to the school sites, the District, as a whole, would have a uniform and consistent online presence in terms of aesthetics and navigation.
We are now in the middle of our second year using Schoolwires. San Leandro High School and Bancroft Middle have also been using Schoolwires to revamp their website with much success. It is now an integral part of their communications tools with parents and teachers. Other districts such as Santa Ana Unified, San Marcos Unified, Redwood City School District, Whittier Union High School District, Oakland Unified, Fremont Unified and Carmel Unified are all existing clients of Schoolwires. Currently, Schoolwires has a 99.47% customer satisfaction rating.
The proposed contract for Schoolwires will be $2,259 for the 2012-2013 school year. This includes all support, web hosting and licensing fees. E-rate will be discounting this price (by an estimated 70%) which would reduce the cost to the District to just $668 annually.
|
| Song Chin-Bendib, Assistant Superintendent, Business & Operations |
Schoolwires Renewal Contract - 2012-13
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|
|
| None, but each contract will be funded based on its budget source requested. |
| Cindy M. Cathey, Superintendent |
| |
| Approve contracts on the attached spreadsheet for March 6, 2012, which are for amounts $5,000 or less for fiscal year 2011-2012 |
| Finance Committee on June 20, 2011 |
| Attached is the "summary spreadsheet for all contracts $5,000 or less for fiscal year".
The spreadsheet will be provided to the Board at every board meeting if there are any contracts falling under this category. Detailed contract information will not be part of the Board packet but will be available for questions or inspection upon request. For accounting purposes, each contract still requires submission of a requisition for approval by site administrator. All contracts require two signatures - Initiating Administrator and the Chief Business Officer or a Cabinet member. |
| Song Chin-Bendib, Assistant Superintendent, Business & Operations |
Contracts $5,000 and less for 3-6-12
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|
|
| Program, Project, and Construction Management services are paid through local Bond and State funds. |
| Cindy M. Cathey, Superintendent |
| |
| Approve Amendment #8 to the Harris & Associates professional services contract, in the amount of $211,865, to add three (3) additional projects. |
| Facilities and Technology Committee: February 15, 2012 |
The Board of Education previously approved Harris & Associates (H&A), through a Request for Qualifications (RFQ) process, to provide Program, Project and Construction Management on selected projects as identified through the local Measure B Bond. The original Master Agreement was entered into on November 8, 2006, between Harris & Associates and San Leandro Unified School District to provide Program and Project Management Consulting Services for the Measure B Bond Program.
Subsequently:
- On April 18, 2007, the Board approved amendment #1 which defined the scope of services for the specific projects within the original Measure B program.
- On May 4, 2010, the Board approved amendments two through six in response to expansion of the Career Technical Education due to the receipt of $8 million in State grants.
- On October 18, 2011, the Board approved amendment #7 to include four new projects created from Measure B savings:
-
- Two portable classrooms at Lincoln High School for the ACE program.
- Reassign a portable classroom from Muir MS to the Adult School.
- The delayed special delivery of the McKinley ES ?C-13? restroom renovation.
- Document retrieval to satisfy an information summons in relation to a third party law suit.
This amendment #8 adds the following three projects:
- New project: SLHS Career Technology Education Center Phase II ? Provide program, project and construction management services for this newly created project that consists of site work, landscaping, fencing, fa?ade work, additional equipment, and additional exterior renovations. Program, project, construction and expenditure tracking and management services are required to execute these projects and comply with the regulation and code requirements of California Department of Education (CDE), the Office of Public School Construction (OPSC) & Division of the State Architect (DSA).
- New project: San Leandro High School Fred T. Korematsu Campus Shade/Lunch Shelter Modifications ? Provide program, project and construction management services for this newly created project that consists of modifications to the lunch shelter and over the Kitchen Building serving windows. Program, project, construction and expenditure tracking and management services are required to execute these projects and comply with the regulation and code requirements of California Department of Education (CDE), the Office of Public School Construction (OPSC) & Division of the State Architect (DSA).
- New project: San Leandro High School Security Cameras Phase III Project ? Provide program, project and construction management services for this new project that consists of developing District standards for high school cameras and implementing the installation of new cameras requested in the science wing and the library as identified by the District in response to 2011 high school security incidents.
Contract Summary
| Item |
Description |
Item Amount |
Running Contract Amount |
Running % Increase |
| Master Agreement |
Contract Language |
n/a
|
n/a
|
n/a
|
| Amend. #1 |
Local Measure B Funded Scope of Services |
$7,786,385
|
$7,786,385
|
0
|
| Amend. #2 |
Include Grant Funded CTE Wood Project |
$117,300
|
$7,903,685
|
1.5
|
| Amend. #3 |
Include Grant Funded CTE Metal Project |
$117,300
|
$8,020,985
|
3.0
|
| Amend. #4 |
Include Grant Funded CTE Auto Project |
$117,300
|
$8,138,285
|
4.5
|
| Amend. #5 |
Include Grant Funded CTE SLAM Project |
$410,000
|
$8,548,285
|
9.8
|
| Amend. #6 |
Include Grant Funded CTE Business Academy |
$60,715
|
$8,609,000
|
10.6
|
|
Amend. #7
|
Four (4) New 2011 Projects from Savings |
$54,416
|
$8,663,416
|
11.3
|
| Amend. #8 |
Three (3) New 2012 Projects |
$211,865
|
$8,875,281
|
14.0
|
Amendment #8 Summary
| |
Project |
Fee |
~Construction budget |
Project budget |
% of project |
| 1 |
CTE Phase 2 |
$192,000 |
$1,920,000 |
$2,600,000 |
7.4 |
| 2 |
FTK lunch shelter |
$13,115 |
$131,115 |
$177,054 |
7.4 |
| 3 |
CCTV SLHS Measure B savings |
$6,750 |
$75,000 |
$114,500 |
5.9 |
| Total |
$211,865 |
$2,126,115 |
$2,891,554 |
7.3 |
|
| Song Chin-Bendib, Assistant Superintendent, Business & Operations |
Amendment #8 - Harris & Associates
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| These items are presented for action at this time. Some may have been reviewed at a previous meeting. |
|
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| Cost savings estimated to be approximately $2,875,000. |
| Cindy Cathey
Superintendent |
| |
Senior Director II John Thompson, Ed.D., explained that this Resolution was the certificated side of the reductions that the Board authorized to move forward last week and that if the Board adopts this Resolution, the Superintendent will direct staff to provide proper notifications per Education Code to all affected certificated employees listed on the attached list.
PUBLIC COMMENT
Carol Delton, representing the San Leandro Teachers' Association on matters of budget and finance, commented on several items that were brought up this evening. She was very glad to see that even when distracted by the economic uncertainties, the District is moving ahead with creative options such as a community student health center and similarly, earlier this year, conducting an energy audit. She would like to see the District consider providing services, but at a less costly manner for a district this size, such as combining adult schools and summer schools with adjourning districts (which have been discussed). She also didn't think the speakers were suggesting dipping into the 3% reserve, but rather using most of the 14.5% unrestricted balance beyond the 3% reserve which she urged the Board to consider. |
- Motion made by Mike Katz-Lacabe and a seconded by Ron Carey. |
Yes Hermy Almonte. Yes Carmen Sullivan. Yes Lance James. Yes Ron Carey. Yes Diana Prola. Yes Mike Katz-Lacabe. Yes Morgan Mack-Rose.
|
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| Adopt Resolution #12-20 Reduction or Elimination of Certain Particular Kinds of Services for the 2012-2013 School Year. |
| Not applicable |
| Not applicable |
| A school district facing an anticipated unbalanced budget has a variety of means of meeting its financial problems; it may, for example, reduce the number of permanent and probationary employees by reducing or eliminating particular kinds of service. Section 44955 of the Education Code denotes specific procedures and timelines to be followed. Any certificated employee affected by reduction or elimination of particular kinds of services must be notified, by March 15, that his or her services will not be required for the ensuing year. Upon adoption of this resolution the Superintendent will direct staff to provide proper notifications per Education Code to all affected certificated employees. |
| John Thompson, Ed.D.
Senior Director II, Human Resources |
Resolution #12-20 - Certificated PKS Layoff
|
|
|
| Cost savings estimated to be approximately $350,000. |
| Cindy Cathey
Superintendent |
| |
- Motion made by Diana Prola and a seconded by Carmen Sullivan. |
Yes Hermy Almonte. Yes Carmen Sullivan. Yes Lance James. Yes Ron Carey. Yes Diana Prola. Yes Mike Katz-Lacabe. Yes Morgan Mack-Rose.
|
|
| Adopt Resolution #12-21 Reducing and/or Eliminating Specially Funded and General Funded Classified Services for the 2012-2013 School Year. |
| Not applicable |
| Not applicable |
| A school district facing an anticipated unbalanced budget has a variety of means of meeting its financial problems; it may, for example, reduce classified services for lack of work or lack of funds. Education Code sections 45308 and 45117 describe the procedures and timelines to be followed. Classified employees affected by a reduction due to lack of work or lack of funds must be notified at least forty-five (45) days prior to the effective date of the reduction. Upon adoption of this resolution the Superintendent will direct staff to provide proper notifications per Education Code to all affected classified employees. The effective date for these reductions shall be July 1, 2012. |
| John Thompson, Ed.D.
Senior Director II, Human Resources |
Resolution #12-21 Reducing and/or Eliminating Specially or General Funded Classified Services
|
|
|
| No fiscal impact |
| Board of Education |
| |
The Board discussed and considered the submission of a ballot for the 2012 CSBA Delegate Assembly.
Following the tallying of the written votes, the Board submitted the ballot, casting a vote for Valerie Arkin (Pleasanton USD); Janice Friesen (Castro Valley USD); and Anne E. White (Livermore Valley Joint USD). |
Discuss and consider submitting a ballot for the 2012 CSBA Delegate Assembly. |
| Non Applicable |
| Non Aplicable |
The California School Boards Association is now conducting the 2012 Delegate Assembly Election. The San Leandro Unified School District is in Region7-B. The Board as a whole may vote for up to the number of vacancies in the region or subregion as indicated on the ballot. For example, if there are three vacancies in the region or subregion, the Board may vote for up to three individuals. Regardless of the number of vacancies, each Board may cast no more than one vote for any one candidate. The ballot also contains a provision for write-in candidates; their name and district must be clearly printed in the space provided. Ballots must be postmarked on or before Thursday, March 15, 2012. No exceptions are allowed.
Election results will be available no later than Monday, April 2. If there is a tie vote, a run-off election will be held. All re-elected and newly elected Delegates will serve two-year terms beginning April 1, 2012-March 31, 2014. The next meeting of the Delegate Assembly is on Saturday, May 19 - Sunday May 20 at the Hyatt Regency in Sacramento. |
| Cindy M. Cathey, Superintendent |
2012 CSBA Delegate Assembly Election
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The Board received for information the investment sport for the month of January 2012. |
| These items are intended to keep the Board informed on various District business matters which do not require action by the Board. |
|
|
| Cindy M. Cathey, Superintendent |
| |
| Review the investment report for the month January, 2012. |
| Not Applicable. |
| Not Applicable |
| Government Code Sections 53630-53686 govern the investments of Local Agencies such as county, city, a community college district, or other public agency with their local treasurer.
Although not required by law, the Fiscal Crisis and Management Assistance Team (FCMAT) recommends that each local education agency (LEA) report the status of the county treasurer?s investment portfolio to their respective boards.
The Business Services Department will continue to present the investment report to the Board of Education on a quarterly basis. |
| Song Chin-Bendib, Assistant Superintendent, Business & Operations |
Investment Report - January 2012
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|
Trustee Sullivan praised the Washington Elementary School students for their eloquent performance and commended Principal Lantz's staff and parents for a job well done. She drew the Board's attention to Lincoln High School student Doriana Smith who received an all-expenses paid America's Promise Alliance scholarship to attend the 2012 Grad Nation Summit in Washington D.C. from March 17-20, 2012. She would like to invite Doriana to a Board meeting to share her experience, along with the student who won the Quiz Bowl. It was noted that Doriana was scheduled to come to the Board sometime in April. Trustee Sullivan was also curious about the suggestion made earlier with regards to a Trimester Prep and if this was something other districts have done.
Trustee Almonte shared a letter from Dr. Irene Fujii, Superintendent Eden Area ROP, expressing her opposition to the Governor's School Finance Reform Proposal; Categorical Consolidation: Regional Occupational Centers and Programs: Program and Funding Elimination.
Before continuing with Board comments, at the request of President Mack-Rose, on a motion by Trustee Almonte and seconded by Trustee Carey, the meeting was extended to 10:40 p.m. by a 7-0 vote.
Trustee Carey asked for and received consensus to direct staff to explore the feasibility, process, and benefit of a potential school closure for budget relief. He also commented that it was brought to his attention that copies of presentations/handouts from Board meetings are difficult to locate on the website, suggesting that a link be placed on the home page of the website for easier access. He attended Drakes fundraiser, is looking forward to the African American Achievement Night recognition on Thursday, and will be attending the 2-day Role-Based Leadership workshop on Friday and Saturday, and the San Leandro Boosters Club Crab Feed on March 10.
Trustee Katz-Lacabe echoed that the Drakes fundraising event benefiting Madison Elementary was very well attended. He said that he will be unable to attend this year's African American Achievement Night. Trustee Katz-Lacabe was pleased to announce that the City Council met on Monday, March 5 and adopted a resolution authorizing the sale of one truck to the District for $1,000 and commended the City for their support. He was also very pleased with the new City Manager, who has met with the Superintendent, and is looking forward to the continued good relationship with City.
Trustee James attended the Drakes fundraiser. He stressed, again, the importance of continuing to communicate to Sacramento, "Let's do it, let's push it, they need to hear us."
Trustee Prola commented that she read to a McKinley Elementary School Kindergarten class for "Read Across America" Day on Friday, March 2. She had the pleasure of meeting Chabot-Las Positas Community College President Dr. Susan Sperling, stating that Dr. Sperling is interested in meeting to discuss issues of interest between San Leandro Unified and the college. She also invited the Board to the Annual St. Patrick's Day dinner sponsored by the Alameda County Democratic Central Committee on March 15 at the Carpenter's Hall, 5:30 p.m. Tickets are $25 purchased in advance; $40 at the door. Let her know if you are interested in attending.
Trustee Mack-Rose attended "Coffee with the Mayor" on Saturday, March 3, where many of the questions were related to schools. She also reported that Trustee Katz-Lacabe suggested the District hold an informal Q & A with several Board members on a Saturday morning at the AEC. It was the consensus of the Board to direct the Superintendent to plan this event. She invited the Board to visit the San Leandro Unified School District elementary art that is currently on display at the San Leandro Main Library. She read to three classrooms, one of which was 5th grade class at Washington Elementary on Read Across American Day. With the 5th grade class they read a front-page article that appeared in the January 31, 2012, issue of the San Leandro High School Cargo regarding banning books in Tucson schools. A discussion followed on the politics of education and why people in power want to control what you read. |
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|
- Special Board Meeting ? March 13, 2012
- Regular Board Meeting ? March 20, 2012
- Regular Board Meeting ? April 3, 2012
- Regular Board Meeting ? April 17, 2012
- Regular Board Meeting ? May 1, 2012
- Tentative Board Work Session - May 8, 2012
- Regular Board Meeting ? May 15, 2012
- Regular Board Meeting ? June 5, 2012
- Regular Board Meeting ? June 19, 2012
- Special Board Meeting ? June 26, 2012
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- Special Board Meeting ? March 13, 2012
- Regular Board Meeting ? March 20, 2012
- Regular Board Meeting ? April 3, 2012
- Regular Board Meeting ? April 17, 2012
- Regular Board Meeting ? May 1, 2012
- Tentative Board Work Session - May 8, 2012
- Regular Board Meeting ? May 15, 2012
- Regular Board Meeting ? June 5, 2012
- Regular Board Meeting ? June 19, 2012
- Special Board Meeting ? June 26, 2012
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The meeting was adjourned at 10:30 p.m. |
- Motion made by Mike Katz-Lacabe and a seconded by Lance James. |
Yes Hermy Almonte. Yes Carmen Sullivan. Yes Lance James. Yes Ron Carey. Yes Diana Prola. Yes Mike Katz-Lacabe. Yes Morgan Mack-Rose.
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| In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Superintendent's Office (661.259.0033.x201). Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting. |
| |
| Present | Linda Pollard |
| Present | Cindy Cathey |
| Present | Debbie Wong |
| Present | John Thompson, Ed.D. |
| Present | Hermy Almonte |
| Present | Carmen Sullivan |
| Present | Lance James |
| Present | Ron Carey |
| Present | Diana Prola |
| Present | Mike Katz-Lacabe |
| Present | Jack Martin |
| Present | Morgan Mack-Rose |
| Present | Song Chin-Bendib |
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|