Special Board Meeting

Quick Summary / Staff Recommendation

Prior to the Public Session, the Board will meet in Closed Session pursuant to Government Code Sections 54957, 54957.6 and 54956.9. This is the opportunity for the public to comment prior to the Board's consideration of any closed session agenda items.

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Actions

Motion - Motion made by Lance James and a seconded by Diana Prola. | Vote: Yes Hermy Almonte .; Not Present Carmen Sullivan .; Yes Lance James .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

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Quick Summary / Staff Recommendation

Members of the audience who wish to address the Board are asked to complete the yellow card available at the entrance and submit it to the Board's Administrative Assistant. Speakers who have completed the card will be called when the item is reached on the agenda or, for non-agenda items, during the Public Testimony. Cards are to be turned in before the item is reached on the agenda. Please note that the meeting is being recorded. State law prohibits the Board of Education from taking any action on or discussing items that are not on the posted agenda except to A) briefly respond to statements made or questions posed by the public in attendance; B) ask questions for clarification; C) provide a reference to a staff member or other resource for factual information in response to the inquiry; or D) ask a staff member to report back on the matter at the next meeting and/or put it on a future agenda. (Government Code 54954.2(a)).

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Minutes

Assistant Superintendent Song Chin-Bendib and Fiscal Director Marites Fermin, presented the 1st Interim Report for the 2011-2012 Fiscal Year, which includes fiscal years 2012-13 and 2013-14. The presentation included fiscal information that was presented to the Finance Committee on December 7, 2011, and other related budget documents. Assistant Superintendent Chin-Bendib explained that the report is required to be approved by the governing board no later than 45 days after the close of the reporting period (October 31) to determine whether or not the District is able to meet its financial obligations. In addition, she said that for the fiscal year 2011-12 First Interim Report, the District is certifying a positive certification, and that the Business Services staff has prepared the First Interim Report, along with assumptions from the School Services of California (SSC), Inc. dartboard, which provides school district critical economic indicators for budget projections. Highlights of the presentation included: The First Interim Report projected ending Fund Balances after designations for 2011-2012 and two subsequent years. The unrestricted ending fund balances include Tier III Flexibility funds that have been swept/approved by the Board. Any unswept or unapproved funds have been accounted for in a separate account and are not included in these balances. Fund Balance 2011-2012 2012-2013 2013-2014 After designations* $789,844 $880,405 ($992,835) * These balances reflect keeping the 3% Reserve requirements in Fund 17 (a separate fund ). Major assumptions that have been applied toward the 2011-12 First Interim Report : Revenue Limit statutory COLA = 2.24% Revenue Limit deficit factor = 19.754% Designated potential mid year cuts - maximum reduction from Revenue Limit of $264/ADA $2,223,81 State categorical and Special Ed COLA = 0 Mandated cost received in November 2011 has been applied to balance subsequent fiscal year fund balances State Fiscal Stabilization Fund (SFSF) of $391,963 has been used to balance the 2012-2014 fiscal year Mental Health services encroachment of $250,000 The First Interim does not reflect the "triggers" approved by the Governor because it covers the actual reporting period through October 31, 2011. The Legislative Analyst Office (LAO) released their projections on November 14, 2011, while the Department of Finance (DOF) will release theirs by December 15th. The better projections of the two will be the benchmark to be used for the Second Interim Report. Assistant Superintendent Chin-Bendib further stated that while the State of California continues to struggle through its financial crisis, there is no evidence there will be any positive news for education in the short term. The District must continue to be fiscally responsible and conserve its resources. Staff clarified questions and comments raised by the Board related to Home to School transportation cuts, old mandated cost reimbursement in Fund 17, utilities reductions, potential Tier III fund balances in the Instructional Material Fund (IMF) and School Library Improvement Program (SLIP), and the expected analysis and guidelines for the additional funding through the Program Improvement Year 3 Action Plan.

Quick Summary / Staff Recommendation

Assistant Superintendent Song Chin-Bendib and Fiscal Director Marites Fermin, will present the 1st Interim Report for the 2011-2012 Fiscal Year, which includes fiscal years 2012-13 and 2013-14. Included in the presentation will be fiscal information that was presented to the Finance Committee on December 7, 2011, and any other relevant information since the meeting.

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Quick Summary / Staff Recommendation

These items are presented for action at this time. Some may have been reviewed at a previous meeting.

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Fiscal Impact

The 2011-12 First Interim Report has incorporated financial revisions from the June 28, 2010, Adopted Budget.

To

Cindy Cathey, Superintendent

Actions

Motion - Motion made by Diana Prola and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the positive certification of the First Interim Report for 2011-12 which includes Fiscal Years 2012-13 and 2013-14 as required by Assembly Bills 1200 and 2756.

Board Committee

Board Finance Committee Meeting - December 7, 2011

Background Information

In compliance with Education Code EC 42131(a)(1) requirements, AB1200, and AB 2756, the Business Services Department has prepared the 2011-12 First Interim report which includes fiscal years 2012-13 and 2013-14. The First Interim Report is the financial update of the 2010-11 Adopted Budget approved by the Board on June 28, 2011. The report is required to be approved by the governing board no later than 45 days after the close of the reporting period (October 31 st ) to determine whether or not the district is able to meet its financial obligations. The following certifications may be assigned: Positive: assigned to any district that based on current projections will meet its financial obligations in the current fiscal year and two subsequent fiscal years. Qualified: assigned to any district that based on current projections may not be able meet its financial obligations in the current fiscal year and two subsequent fiscal years. Negative: assigned to any district that based on current projections will not be able to meet its financial obligations for the remainder of the current fiscal year or the subsequent fiscal year. For the fiscal year 2011-12 First Interim Report, San Leandro USD is certifying a positive certification. Business Services staff has prepared the First Interim Report, along with assumptions from the School Services of California (SSC), Inc. Dartboard, which provides school districts critical economic indictors for budget projections. Multi-Year projections along with other analytical reports are provided under separate cover. Below are the First Interim Report projected ending Fund Balances after designations for 2011-2012 and two subsequent years. The unrestricted ending fund balances include Tier III Flexibility funds that have been swept/approved by the Board. Any unswept or unapproved funds have been accounted for in a separate account and are not included in these balances. Fund Balance 2011-2012 2012-2013 2013-14 After designations * $789,844 $880,405 ($992,835) * These balances reflect keeping the 3% Reserve Requirements in Fund 17 (a separate Fund). The following major assumptions have been applied toward the 2011-12 First Interim Report: Revenue Limit statutory COLA = 2.24% Revenue Limit deficit factor = 19.754% Designated potential mid year cuts ? maximum reduction from Revenue Limit of $264/ADA = $2,223,811 State categorical and Special Ed COLA = 0% Mandated cost received in November 2011 has been applied to balance subsequent fiscal years fund balance State Fiscal Stabilization Fund (SFSF) of $391,963 has been used to balance the 2013-2014 fiscal year Mental Health services encroachment of $250,000 The First Interim does not reflect the ?triggers? approved by the Governor because it covers the actual reporting period through October 31, 2011. The Legislative Analyst Office (LAO) has released their projections on November 14, 2011, while the Department of Finance (DOF) will release theirs by December 15 th . The better projections of the two will be the benchmark to be used for the Second Interim report. The State of California continues to struggle through its financial crisis. There is no evidence there will be any positive news for education in the short term. It is prudent for the District to continue to be fiscally responsible and conserve its resources.

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

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Quick Summary / Staff Recommendation

Regular Board Meeting ? January 10, 2012 Tentative Board Work Session - January 17, 2012 Regular Board Meeting ? January 24, 2012 Regular Board Meeting ? February 7, 2012 Tentative Board Work Session - February 14, 2012 Regular Board Meeting ? March 6, 2012 Special Board Meeting ? March 13, 2012 Regular Board Meeting ? March 20, 2012 Regular Board Meeting ? April 3, 2012 Regular Board Meeting ? April 17, 2012 Regular Board Meeting ? May 1, 2012 Tentative Board Work Session - May 8, 2012 Regular Board Meeting ? May 15, 2012 Regular Board Meeting ? June 5, 2012 Regular Board Meeting ? June 19, 2012 Special Board Meeting ? June 26, 2012

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Minutes

The Board return from closed session at 8:39 p.m. where no reportable action was taken. The meeting was adjourned at 8:39 p.m.

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Lance James. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

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