Regular Board Meeting - December 6, 2011

Quick Summary / Staff Recommendation

Prior to the Public Session, the Board will meet in Closed Session pursuant to Educational Code Sections 35146 and 48918(c), and Government Code Sections 54957.6, 54957, 54956.9. This is the opportunity for the public to comment prior to the Board's consideration of any closed session agenda items.

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Minutes

President Mack-Rose led the Pledge of Allegiance to the Flag.

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Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the regular Board meeting agenda of December 6, 2011

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Quick Summary / Staff Recommendation

Members of the audience who wish to address the Board are asked to complete the yellow card available at the entrance and submit it to the Board's Administrative Assistant. Speakers who have completed the card will be called when the item is reached on the agenda or, for non-agenda items, during the Public Testimony. Cards are to be turned in before the item is reached on the agenda. Please note that the meeting is being recorded. State law prohibits the Board of Education from taking any action on or discussing items that are not on the posted agenda except to A) briefly respond to statements made or questions posed by the public in attendance; B) ask questions for clarification; C) provide a reference to a staff member or other resource for factual information in response to the inquiry; or D) ask a staff member to report back on the matter at the next meeting and/or put it on a future agenda. (Government Code 54954.2(a))

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Minutes

Dr. Irene Fujii, Superintendent of the Eden Area Regional Occupation Program (ROP), provided an Annual Report to the Board. As a partner in Education, the Eden Area Regional Occupational Program (ROP) offers rigorous and relevant career technical education to students in the San Leandro Unified School District. Eden Area ROP is proud to have celebrated their 40th year last year. In the 2010-2011 school year, our high school students were enrolled in ROP Programs at the San Leandro High School and Lincoln campuses as well as the ROP Center in Hayward. Students receive college credit for many classes, placing them on an exciting career pathway of their choice. On Thursday, December 8, 2011, the sophomores will have a tour of the ROP center. ROP courses are approved by the UC system as well as courses being recognized by community colleges such as Chabot, Las Positas, Ohlone and Mission. Students enrolled in ROP courses find that they do better in their other classes, and their attendance improves. Last year 1,079 students were served by ROP. When students were asked if they plan to continue their education after high school, 86.6% stated that they had a plan in place. Brenda Barajas, a second year ROP student, expressed her thanks to the Board and Dr. Fujii for the opportunity to attend the ROP program. The Board thanked Dr. Irene Fujii for her presentation.

Quick Summary / Staff Recommendation

Goal #1: Educate the Whole Student: Ensure the academic, physical, social and emotional well being of every student As a partner in education, the Eden Area Regional Occupational Program (ROP) offers rigorous and relevant career technical education to students in the San Leandro Unified School District. Eden Area ROP is proud to have celebrated their 40th year last year. In the 2010-2011 school year, our high school students were enrolled in ROP programs?both at the Lincoln and SLHS campuses as well as at the ROP Center in Hayward. ROP?s focus of college and career readiness has given many San Leandro students their start each year in exciting and rewarding careers through secondary Career-Technical Education (CTE) courses and pathways. Dr. Irene Fujii, Superintendent of Eden Area ROP, will be present to review the 2010-2011 data, program and student highlights and the work ahead.

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Minutes

Debbie Wong, Assistant Superintendent of Educational Services, provided an overview of the Kindergarten Readiness Act of 2012 (SB 1381) which amended Education Code Sections 46300, 48000, and 48010, and changes the required kindergarten entrance date, phased in over three years, subsequently requiring districts to develop transition kindergarten programs. Transitional Kindergarten (TK) is a two-year kindergarten experience for children. The law requires that it be offered in the 2012-2013 school year, and rather than phase it over a three-year period, the District is considering offering it to all children born within September and December at every site. Children who enroll in TK have one year in TK and one year in kindergarten. Parents are not required to sign a continuance form and after their year in a transitional kindergarten, these children move on to first grade. The Board thanked Assistant Superintendent Wong for the presentation and posed clarifying questions which were addressed by staff.

Quick Summary / Staff Recommendation

District Goal #1: Educate the Whole Student: Ensure the academic, physical, social and emotional well-being of every student Based on the Kindergarten Readiness Act of 2010 (SB 1381), which amended Education Code Sections 46300, 48000, and 48010, beginning in the 2012-2013 school year, the required kindergarten entrance date has changed, subsequently requiring districts to develop transitional kindergarten programs, a two-year kindergarten experience for students who are born between September and December. Debbie Wong, Assistant Superintendent of Educational Services, will provide an overview of SB 1381 and Transitional Kindergarten, including the District's planning process, which will describe our options, planning considerations, and the timeline.

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Minutes

Trustee Almonte reported receipt of emails from November 15, 2011, to December 6, 2011: From Donna McBride regarding "Wilson Dolphin News"; from CSBA regarding "CA School News" , "Live Streaming and Exciting News about AEC", "CA Schools Magazine" and "AEC Live Streaming"; from Mary Patterson regarding "Classified Vacancies"; from Rich Richards regarding "Last Call for Tickets", "Women of Jazz", "Keep Music Rockin' Foundation - Advisory Board Appointment", "Holidays with Lenny Williams Benefit Concert", "Learning from the Masters December Clinics", "8th Annual Holidays with Lenny Williams Benefit Concert" and "SLHS Choir, Orchestra and Band Concerts are this Week"; from Myrna Hernandez regarding "Washington Newsletter; from Darlene Besst regarding "CSBA Conference Dinner Invitation", from Kelly Ball regarding "Governor's Challenge", from Kim Voorhees regarding "CSBA Reception Invite"; from Mike McMahon regarding "ACSBA Meeting Recap and Survey" and "Dashboard Presentation - PDF"; from Abel Guillen regarding "Service and Thanksgiving", from Shefali Razdan Duggal regarding "First Ever Obama Classic Basketball Game", from Rene Mendieta regarding "Multi-Cultural Holiday Mixer", from James Amato regarding "Beyond Question Grant Program Renewed"; from Georgette Jackson regarding "McKinley Bulletin", from Shelia Jordan regarding "ACOE's Get Connected! Alameda--a great success!"; from Ebado Ismail regarding "December 2011 Bancroft Middle School Newsletter", from Deborah Cox regarding "Please Join Me at a Meet and Greet for Ellen Corbett", from Alameda County Office of Education regarding "Save the Date-Bay Area Leadership Forum on January 11th", from Cynthia Vincent regarding "AC Transit Public Hearing on December 14, 2011" and "Holiday Bus", from San Leandro Education Foundation regarding "SLED Announces Appointment of a New AmeriCorps Vista" and "SLED Receives $10,000 Grant from Wells Fargo", from Garry Grotke regarding "Mustangs Shine! SLUSD Equity Work in Action", from Carol Alvarez regarding "Weekly Staff Bulletin", from Coalition for Fair Employment in Construction regarding "PLA Update" and from Carol Delton regarding "Please Do Not Fill Coordinator of Data Position".

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Minutes

Student Board Member Jack Martin updated the Board on activities at the San Leandro High School main campus and the Fred T. Korematsu campus. Highlights included: Students returned from the Thanksgiving break to a new rule requiring students to wear lanyards with their school I.D. on it. It appears that only half of the student body at this point are wearing the lanyards, suggesting that in order to be effective the school staff needs to enforce the rule The Winter Ball will be the first ever Masquerade Ball on December 17 The Holidays with Lenny Williams Benefit Concert on December 1 was a huge success The Associate Student Body (ASB) is trying to raise awareness about their organization. Members are now required to wear school T-shirts and ultimately dress professionally to all ASB meetings Parents have started planning for a "Drug and Alcohol Free" Grad Night. Service clubs such as Interact will be hosting fundraisers to help with the cost. He encouraged the Board to consider helping out in any way Fundraising at Drakes has initially raised over $2,000

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Minutes

There were no union representative reports.

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Minutes

Superintendent Cathey provided the following report: The Elementary and Muir/Wilson Field Conceptual Design Teams had their third and final meeting, reporting that most of the members will be moving on to the Steering Committee. The architects will now make individual site visits and walk each campus, along with Assistant Superintendent Song Chin-Bendib. The process is moving along on schedule. The Holidays with Lenny Williams Benefit Concert was fantastic, commending the singers and musicians and the quality of the sound coming from the Arts Education Center. A team of staff members across the District are working on revising the 2009-2012 Tech Plan which is due December 16. Upcoming winter performances include: December 7 - SLHS Orchestra/Choir Winter Concert, SLHS gym December 8 - SLHS Band & Jazz Band Winter Concert, SLHS gym December 21 - Muir Band/Orchestra Winter Concert, Muir gym December 22 - Bancroft Band/Orchestra Winder Concert, Bancroft gym The Superintendent also announced that Assistant Superintendent Debbie Wong is spearheading the planning of a Community Schools grant.

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Minutes

Trustee Katz-Lacabe reported that the City /District Liaison committee met on November 17. They heard an update from the District on Measure M and shared preliminary information regarding proceeding with a parcel tax, and received an update from the City on the children's forum that is being planned jointly by the City and the school district. San Leandro Police Sergeant Ted Henderson and San Leandro High School Resource Officer Louie Brandt were present and gave an update on things that were happening at the high school and suggestions on the I.D. badges.

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Minutes

Trustee Sullivan reported that the Curriculum Committee met on November 16 and discussed the transitional kindergarten/kindergarten program. In addition they talked about the credit recovery program and after researching four different programs, it appears that the Odysseyware might be the best on-line credit recovery for students. Also, responding to Trustee Mack-Rose, Assistant Superintendent Debbie Wong stated that the Homework Board Policy revision will go to the Board Curriculum committee on December 14. After it has gone to the sites for review, the plan is to bring it back to the Board at the end of January.

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Minutes

Trustee Prola reported that the committee met on November 22 and discussed issues related to Measure B projects. They also decided on the placement of the PG&E plaque which will be located in the AEC building.

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Minutes

Trustee Katz-Lacabe reported that the committee met on December 2 and discussed the Senate Constitution Amendment 5: School District Parcel Tax which lowers the threshold for passing a parcel tax from two-thirds down to fifty five percent, the same as it is currently for bond measures. The Resolution is on the agenda for adoption tonight. They also discussed the parcel tax and community survey and how to proceed. The committee will be meeting again on Thursday, December 8 to continue the discussion.

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Minutes

Trustee Sullivan reported that the Association met and discussed the results from the survey that many of the Board members completed. This information was sent via e-mail by Trustee McMahon from Alameda County. A new president was elected and was at the meeting to discuss her plans and visions for the upcoming year.

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Minutes

Trustee Prola attended the California School Boards Association Conference and Delegate Assembly in San Diego. Highlights included: They hired a new executive director Jill Wynn, a longtime San Francisco Unified School Board member, was elected as President, stating that she will be a strong advocate and spoke person for education this next year They also discussed numerous current issues particularly school finance, adding that it was noted that several schools in the state are actively planning on going into receivership this year There was discussion regarding redistricting, noting a survey of delegates showed that approximately 80% of the districts elect all of their trustee at-large, 15% elect trustees by district, and out of approximately 250/260 delegates only 4 people had a configuration like ours The tabletop she gave on our 9th grade campus regarding the building and support for the 9th grade students, was well-received and she thanked Harris & Associates for supplying posters and bags from the FTK campus The highlight of the conference was hearing Sal Kahn, Founder & Executive Director of the Kahn Academy, speak on their on-line tutoring program that provides "A free world-class education for anyone anywhere."

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Minutes

The following item was removed from the Consent Calendar: 12c - Consultant Agreement with The Center for Community Polling for a Potential Parcel Tax (Sullivan)

Quick Summary / Staff Recommendation

These items are considered routine and may be enacted by a single motion. At the request of any member of the Board, any item on the consent agenda shall be removed and given individual consideration for action as a regular agenda item.

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To

Board of Education

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Diana Prola. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve Board Resolution #11-50 Board Compensation for Carmen Ward-Sullivan due to illness.

Policy / Code

Board Policy 9250

Background Information

Board Policy 9250 allows for Board members to receive compensation if approved when a Board members must miss a meeting due to a hardship such as illness. At the Special Board meeting on September 13, 2011, Carmen Sullivan was unable to attend the meeting due to illness and is submitting the appropriate paperwork for Board approval.

From

Cindy M. Cathey Superintendent

Attachments

• Resolution #11-50 - Board Compensation - Carmen Sullivan PDF · 36.0 KB ViewOpen Resolution #11-50 - Board Compensation - Carmen SullivanDownload Resolution #11-50 - Board Compensation - Carmen Sullivan
• Request for Resolution for Missed Board Meeting PDF · 43.3 KB ViewOpen Request for Resolution for Missed Board MeetingDownload Request for Resolution for Missed Board Meeting

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To

Board of Education

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Diana Prola. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve Resolution #50-11 in Support of Senate Constitution Amendment 5: School District Parcel Tax

Board Committee

Advocacy Committee meeting: December 2, 2011

Background Information

Senator S. Joseph Simitian has sponsored Senate Constitutional Amendment 5 (SCA5): School District Parcel Taxes. SCA 5 allows local school districts, community college districts and county offices of education to approve a local parcel tax with a 55 percent majority rather than the two-thirds majority currently required, provided that certain accountability restrictions are met. By lowering the threshold, SCA 5 provides for local choice and control, and conforms the vote required for a parcel tax to the 55 percent majority required for local school bonds. The California Constitution currently requires a two-thirds majority of a school district, community college district, or county office of education voters to approve a local parcel tax (a flat tax usually assessed per lot of land, regardless of market value). SCA 5 lowers that requirement to 55 percent provided that all of the following conditions are met: 1. The proposition is approved by a two-thirds vote of the membership of the governing board of the school district, community college district, or county office of education. 2. The proposition contains all of the following accountability requirements: (a) A list of the specific purposes and programs to be funded. (b) A requirement that the proceeds be used only for the purposes and programs specified in the proposition, and not for any other purpose. (c) A requirement that the governing board of the district proposing the tax conduct an annual independent financial audit of the amount of parcel tax proceeds collected and expended, and the specified purposes and programs funded. (d) A requirement that the governing board of the district establish a citizens? oversight committee to review all expenditures of proceeds and financial audits, and report its findings to the governing board and to the public. 3. The proposition allows for an exemption from the tax for those persons sixty-five years and older, or, without regard to age, a person or persons receiving Supplemental Security Income for a disability. 4. The total amount of parcel tax impositions, increases, or extensions submitted to the voters shall not exceed two hundred fifty dollars ($250) per parcel per year. (A district could propose a parcel tax at a rate higher than $250, but it would require a two-thirds voter approval for passage.) 5. Proceeds of any tax approved shall not be used to pay salaries of any administrators of any school district, community college district, or county office of education. Given the state?s on-going financial crisis, school districts like San Leandro are now facing severe cutbacks in funding. Worse still, it is unlikely that the state will be able to provide adequate funds in the foreseeable future. Now more than ever, school districts need to find ways to help them maintain quality programs. SCA 5 provides school districts with much-needed flexibility in raising local educational funds. In addition to helping school districts raise revenues, SCA 5 will also give local districts more power to fund programs that are important to them. Much of state funding is earmarked for particular programs. When it comes to raising money that school districts can control, there?s not much choice. A parcel tax is one of the very few ways local school districts can raise discretionary revenue. SCA 5 will increase local choice for local education needs, while ensuring that every dollar generated goes to the school district for locally identified purposes. In the past, school districts have used parcel tax money to enhance instructional programs, hire additional teachers, and support libraries, music, and arts programs? all reflecting local priorities in their local districts. California still lags behind most states in per pupil spending. Although the current financial crisis will lead to reduced state spending on education, schools do not have to languish as a result. Voters can take local action to keep education strong, as they did when they approved a similar proposition on local school construction bonds, lowering the approval threshold from two-thirds to 55 percent. SCA 5 conforms the threshold required for parcel taxes to the voter-approved threshold for school bonds. The Board of Education for the San Leandro School District will consider adopting Resolution #50-11 is in support of SCA5, School District Parcel Tax.

From

Cindy M. Cathey Superintendent

Attachments

• Resolution #11-51: Support of Senate Constitution Amend. 5 PDF · 57.4 KB ViewOpen Resolution #11-51: Support of Senate Constitution Amend. 5Download Resolution #11-51: Support of Senate Constitution Amend. 5

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Fiscal Impact

$22,500 from the Feneral Fund

To

Board of Education

Minutes

Trustee Sullivan asked for clarification regarding the payment schedule, noting that payment for services needs to be received before the February 2012 completion date. Superintendent Cathey explained that this is how he structures his contract. Trustee Prola also asked if would be possible for him to phrase the question "if people would be most likely vote for a parcel in November as opposed to a mail-in election" on the survey. Superintendent Cathey noted that the Advocacy Committee would be reviewing the questions on Thursday; however she did note that the Board could direct her to try and negotiate a better contract; however if action is not taken on the contract being brought forward tonight, it could delay the timeline.

Actions

Motion - Motion made by Carmen Sullivan and a seconded by Mike Katz-Lacabe. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the Consultant Agreement with The Center for Community Polling for a Potential Parcel Tax

Board Committee

Advocacy Committee meeting, October 28, 2011

Background Information

At the Board meeting on November 15, 2011, the Board of Education discussed the potential for pursuing a parcel tax for 2012. As part of the discussion, the Board directed staff to seek a consulting firm to conduct a scientific survey of the community. The services will include: creation of the instrument, identification of the random sample from the community, conducting the survey, summarizing the results of the research, and reporting the results to the Board. Staff recommends that the District work with The Center for Community Opinions. The District has contracted with this firm several times in the past. The consulting agreement is attached.

From

Cindy M. Cathey, Superintendent

Attachments

• Consulting Agreement PDF · 9.0 KB ViewOpen Consulting AgreementDownload Consulting Agreement

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To

Cindy Cathey Superintendent

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Diana Prola. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the change in job titles and revised job descriptions for the Food and Nutrition Services Manager A & B positions.

Board Committee

Not applicable

Policy / Code

Not applicable

Background Information

The executive manager for food and nutrition services, Andew Soliz, is recommending that the District revise the job titles and job descriptions for our Nutrition Manager A & B positions. The purpose of these revisions is to bring the job descriptions and job titles in alignment with industry standards and to more accurately reflect the tasks and duties being performed by these positions within our district. Approval of this item will change the Nutrition Manager A & B titles to Food and Nutrition Services A & B titles. The revised job descriptions that go along with the new position titles describe more relevant and accurate duties and responsibilities. They also more accurately reflect the qualifications and requirements for these positions. These position changes are supported by the San Leandro Management Association.

From

John Thompson, Ed.D. Senior Director II, Human Resources

Attachments

• Food and Nutrition Services Manager A Job Description PDF · 26.3 KB ViewOpen Food and Nutrition Services Manager A Job DescriptionDownload Food and Nutrition Services Manager A Job Description
• Food and Nutrition Services Manager B Job Description PDF · 26.3 KB ViewOpen Food and Nutrition Services Manager B Job DescriptionDownload Food and Nutrition Services Manager B Job Description

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Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Diana Prola. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Attachments

• Certificated Personnel Report PDF · 56.1 KB ViewOpen Certificated Personnel ReportDownload Certificated Personnel Report

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Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Diana Prola. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Attachments

• Classified Personnel Report PDF · 46.0 KB ViewOpen Classified Personnel ReportDownload Classified Personnel Report

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Fiscal Impact

$13,390 from the District's San Francisco Foundation Grant for Community Schools Planning

To

Cindy M. Cathey, Superintendent

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Diana Prola. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the Contracted Services Agreement between San Leandro Unified School District and Hatchuel Tabernik & Associates, Inc.(HTA)for Development of a Planning Process and Facilitation for Full Service Community Schools for the 2011-2012 School Year

Background Information

In 2010-2011, the District was fortunate to receive a community schools planning grant from the San Francisco Foundation for $20,000. The District would like to contract with HTA to work collaboratively with the District in a planning and facilitation process to develop full service community schools beginning with San Leandro High School. The scope of work will be divided into three phases of the planning process: Phase I: Form a District-City Leadership Team to design the overall planning process Phase II: Educate and inform city and District personnel, teachers, principals, families, and the Board of Education and expand the Leadership Team to include key partners from all sectors with a focus on SLHS Phase III: Develop the vision, mission, principles, values, core elements and goals for this approach and connect the city-District collaboration in a sustainable way One tangible future outcome will be to provide a school-based health center on the SLHS campus. This planning phase will be funded by the San Francisco Foundation Grant provided specifically for this purpose.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• HTA contract PDF · 81.8 KB ViewOpen HTA contractDownload HTA contract
• HTA Proposal PDF · 192.6 KB ViewOpen HTA ProposalDownload HTA Proposal

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To

Cindy M. Cathey, Superintendent

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Diana Prola. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the Renumbering of Work Permits Board Policy 5113.1 and Administrative Regulation 5113.1 to Work Permits BP 5113.2 and AR 5113.2

Policy / Code

BP 5113.2

Background Information

Districts review board policies, administrativbe regulations and exhibits to ensure that they adhere to current education codes and/or are aligned with updated guidelines and legal mandates. On October 4, 2011, we added a new policy and administration regulation, Chronic Absence and Truancy as BP 5113.1 and AR 5113.1 which aligns with CSBA's code numbers. Our current number for Work Permits is 5113.1, therefore, the number for Work Permits, must be changed to BP 5113.2 and AR 5113.2, which aligns with CSBA's code. All other information remains the same on the policy and the administrative regulation; there are no other changes.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• BP AR 5113.2 Work Permits PDF · 86.7 KB ViewOpen BP AR 5113.2 Work PermitsDownload BP AR 5113.2 Work Permits

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Fiscal Impact

$75,840.00 - Special Education funds.

To

Cindy M. Cathey, Superintendent

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Diana Prola. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve three non-public school/agency contracts as listed above for the 2011-2012 school year.

Board Committee

Not Applicable

Policy / Code

Education Code: 56365(a) Education Code: 56361(3) Education Code: 56366

Background Information

New non-public school placement contracts for the school year 2011-2012. Student # DOB Cost Location #1 03/28/1995 $26,080.00 Stars HS #2 02/09/1995 $26,560.00 Stars HS #3 10/01/1997 $23,200.00 Stars HS Total $75,840.00

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• STARS HS PDF · 223.5 KB ViewOpen STARS HSDownload STARS HS

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To

Cindy M. Cathey, Superintendent

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Diana Prola. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• Donations 12-6-11 PDF · 9.5 KB ViewOpen Donations 12-6-11Download Donations 12-6-11

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Fiscal Impact

$30,000 from SLHS EIA and Discretionary Funds

To

Cindy M. Cathey, Superintendent

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Diana Prola. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the Contracted Services Agreement between San Leandro Unified School District and L & M Consultants at San Leandro High School for the 2011-2012 School Year

Background Information

In 2010-2011, the District contracted services with Dr. Mary Hopewell of L & M Consultants for building and strengthening the administrator and teacher leadership focus on instructional improvement at San Leandro High School. In assessing the foundational needs to support SLHS, the District is seeking to integrate both contracts with L & M Consultants in order to continue deepening and implementing a leadership strategic initiative where the goal is to advance leadership and learning to benefit the whole school community using a professional learning (PLC) approach. In addition to this scope of work, the new contract will support the implementation of PLCs which was launched at all secondary schools this past October. Dr. Hopewell will also provide administrative ?coaching for results? to strengthen leadership effectiveness including administrators and teacher leaders. Mary Hopewell has 25 years high school experience, 10 of those years as a high school principal. Her motto is ?Assisting organizations to achieve their highest potential?. In addition to the planning, travelling, and following up time, the contracted services also include 29 full days for training and facilitation support for the design and development of the Leadership Stategic Planning Initiative, Professional Learning Communities (PLCs) coaching support, and Principal and Administrative Team coaching for results. As the agreement states, because it's a project, all of the peripheral overhead is subsumed versus billed separately, again to make the agreement more cost effective and providing the school unlimited phone consultations, emails, etc. This expenditure has been approved by the School Site Council.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• L & M Contract PDF · 55.6 KB ViewOpen L & M ContractDownload L & M Contract

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Fiscal Impact

$19,500 from John Muir's site EIA and Title I Budgets

To

Cindy M. Cathey, Superintendent

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Diana Prola. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the Contract Services Agreement between San Leandro Unified School District and Solution Tree, Inc. for Professional Learning Communities (PLCs) Coaching Services for John Muir Middle School for the 2011-2012 School Year

Background Information

Based on the implementation of the District Instructional Plan, the District has embarked on training for implementation of Professional Learning Communities (PLCs) framework. As John Muir Middle School continues the District training and in an effort to support site PLC implementation, they seek to utilize school staff development funds to contract with a PLC school coach to directly work with teacher teams in deepening the structures, tools, and skills based on the school's needs. The coach will provide 3 full days during the school year and will conduct classroom visits, work with school PLC teams, and whole staff. The fee also includes on-going phone and email support as needed.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• Muir-Solution Tree contract PDF · 21.6 KB ViewOpen Muir-Solution Tree contractDownload Muir-Solution Tree contract

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To

Cindy Cathey, Superintendent

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Diana Prola. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Adopt Resolution #11-52 annual accounting for School Facilities Fees for the fiscal year 2010-2011 (Developer fees).

Policy / Code

Government Code Sections 66001 and 66006

Background Information

Government Code sections 66001 and 66006 imposed detailed requirements on public agencies that levy development fees. These sections require school districts collecting statutory school facilities fees to make an annual accounting of those fees available to the public at the end of the fiscal year. The attached report provides additional detailed information of the developers? fees which was already made public as part of the Unaudited Actuals report on September 13, 2011. In addition, Section 66001 requires each district collecting development fees to make additional findings every five years about any fund in which those fees remained unexpended at the end of a fiscal year. The District has expended the fees that are collected annually. Attached are the following: Resolution regarding accounting of development fees for 2010-2011 Fiscal Year Exhibit A Exhibit B San Leandro USD Fund 250 Capital Facilities 2010-2011 Fund 250 Capital Facilities Fund Project Cost Report as of June 30, 2011 By disclosing the reports, the District will have met the requirements of Government Code sections 66001 and 66006.

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• Resolution #11-52 - Accounting of Developer Fees; Exhibit A & B PDF · 92.6 KB ViewOpen Resolution #11-52 - Accounting of Developer Fees; Exhibit A & BDownload Resolution #11-52 - Accounting of Developer Fees; Exhibit A & B
• Fund 250 Capital Facilities & Project Cost Items PDF · 133.0 KB ViewOpen Fund 250 Capital Facilities & Project Cost ItemsDownload Fund 250 Capital Facilities & Project Cost Items

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Fiscal Impact

The $215,600 to be received from the ROP is to help support the ROP Program.

To

Cindy Cathey, Superintendent

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Diana Prola. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve agreement with Eden Area Regional Occupational Program (ROP) for the 2011-2012 Career/Occupational Training Program

Background Information

The District has been entering into an annual agreement with the Eden Area Regional Occupational Program (ROP) for a number of years. This contract is to renew the services provided by the Eden Area Regional Occupational Program (ROP). Eden ROP will provide for Career/Occupational Training programs prepared and offered by the ROP and delivered by the instructional staff of the District. The District is responsible for instructor compensation and the cost is partially offset by the reimbursement from the ROP. The reimbursement is only limited up to the agreed cap of 98 ADA. Revenue is transferred to the District monthly with a final calculation in June. Attachment A shows the ROP will reimburse the District for 17 sections. Revenue to be generated by the District is calculated at 75% of $2,933.33 per ADA for a total of $215,600 for fiscal year 2011-2012. The amount reimbursed from the ROP is to help support the ROP program. It is recommended that the Board approve this agreement because the program provides viable instructional services to our students. Note: the 9 sections listed on Attachment A are paid directly by the ROP.

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• Eden ROP Agreement - 2011-2012 PDF · 542.2 KB ViewOpen Eden ROP Agreement - 2011-2012Download Eden ROP Agreement - 2011-2012

Link to this item

To

Cindy Cathey, Superintendent

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Diana Prola. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Adopt Resolution #11-53 to declare equipment surplus and/or obsolete due to the age and condition of the designated equipment.

Board Committee

Not Applicable.

Policy / Code

Board Policy 3270(a); Administrative Regulations #3270 (a) #6.

Background Information

When district-owned books, equipment and supplies become unusable, obsolete, or no longer needed, the Superintendent or designee shall identify these items to the Governing Board, together with their estimated value and a recommendation that they be sold or disposed of by one of the methods prescribed in law and administrative regulations. With Board approval, the Superintendent or designee shall arrange for the sale or disposal of these items. Please see attached.

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• Resolution #11-53 - Surplus & Obsolete Equipment PDF · 74.3 KB ViewOpen Resolution #11-53 - Surplus & Obsolete EquipmentDownload Resolution #11-53 - Surplus & Obsolete Equipment

Link to this item

Fiscal Impact

None, but each contract will be funded based on its budget source requested.

To

Cindy Cathey, Superintendent

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Diana Prola. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve contracts on the attached spreadsheet which are for amounts $5,000 or less for fiscal year 2011-2012.

Board Committee

Finance Commitee on June 20, 2011

Background Information

Attached is the "summary spreadsheet for all contracts $5,000 or less for fiscal year". The spreadsheet will be provided to the Board at every board meeting if there are any contracts falling under this category. Detailed contract information will not be part of the Board packet but will be available for questions or inspection upon request. For accounting purposes, each contract still requires submission of a requisition for approval by site administrator. All contracts require two signatures - Initiating Administrator and the Chief Business Officer or a Cabinet member.

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• Contracts $5,000 or less Dec 6 PDF · 8.6 KB ViewOpen Contracts $5,000 or less Dec 6Download Contracts $5,000 or less Dec 6

Link to this item

Fiscal Impact

Professional Survey services are paid by Measure B Bond Funds.

To

Cindy Cathey, Superintendent

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Diana Prola. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve Amendment #2, in the Amount of $6,200, to the Underwood & Rosenblum Survey Services Agreement to include Muir Middle and Wilson Elementary Schools.

Board Committee

Facilities and Technology Committee: November 22, 2011.

Background Information

On March 25, 2011, District staff offered a Request for Qualifications (RFQ) for Professional Survey Services for Measure M projects. Marketing efforts included calls to several firms and a posting on the District website. The District received six (6) Statements of Qualifications (SOQs) prior to the submission deadline of April 5, 2011 at 4:00pm. A review of the submitted SOQs was performed by Harris & Associates and District staff. The qualification review was based in part on whether the firm contained professional staff that has a Bachelor of Science in Engineering, a Registered Professional Engineer credential, and a certified Professional Land Surveyor. The amount of K-12 specific experience and local SLUSD K-12 experience was also considered in the selection process. The firm selected that best met all the qualifications and experience criteria for the projects under SLUSD?s Measure M Bond program was Underwood & Rosenblum, Inc. Civil Engineers and Surveyors . On April 19, 2011, the Board approved the contract with Underwood & Rosenblum Inc. in the amount of $33,600 for services associated with the Pacific Sports Complex & Burrell Field. Subsequently, the Board approved Amendment #1 in the amount of $25,500 on April 19, 2011, to include the San Leandro High School Sports Field Renovation Project. This amendment #2 in the amount of $6,200 adds topographic survey for the Muir Middle and Wilson Elementary Schools. SUMMARY OF SERVICES Item Description Itemized Fee Running Total Original Contract Pacific Sports Complex & Burrell Field $33,600 Topographic Ground Survey $9,500 Resolved Boundary Survey $8,500 Aerial Survey $9,100 Underground Utility Location Service $6,500 Sub-Total: $33,600 Amend. #1 SLHS Sports Fields $59,100 Topographic Ground Survey $13,500 Resolved Boundary Survey $4,500 Underground Utility Location Service $7,500 Sub-Total: $25,500 Amend. #2 Topographic Survey $65,300 Muir MS $5,200 Wilson $1,000 Sub-Total: $6,200

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• Amendment #2 to U&R Agreement PDF · 15.1 KB ViewOpen Amendment #2 to U&R AgreementDownload Amendment #2 to U&R Agreement

Link to this item

Fiscal Impact

The cost of architectural services is included in the approved project lists from the November 2010 Measure M and the November 2006 Measure B General Obligation Bond Elections.

To

Cindy Cathey, Superintendent

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Diana Prola. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the Architectural Services Agreement with Jeffery Wong Architects to provide design and construction administration for Measure M and other projects at Lincoln High School.

Board Committee

Facilities and Technology Committee: November 22, 2011

Background Information

On March 1, 2011, the Board of Education approved Jeffery Wong Architects, through a Request for Qualifications (RFQ) process, to be placed in an Architectural Pool for use on selected projects as identified through the local Measure M Bond. The Board of Education has also previously approved Jeffery Wong Architects, through a Request for Qualifications (RFQ) process, to be placed in an Architectural Pool for use on selected projects as identified through the local Measure B Bond. This agreement in the amount of $188,000 covers Measure M athletic improvements, Measure B renovations and upgrades, and Measure B savings projects at Lincoln High School. Scope includes: Measure M Repaving of existing parking lot and basketball court areas Installation of new basketball standards and hoops Installation of a new shade structure Installation of a par course Measure B Renovation of existing buildings to include siding, roofing, and painting Renovation or replacement of existing restroom building Addition of office entry door canopy for weather protection Expansion of existing storm water drainage system Installation of new potable water line from existing EBMUD meter Installation of new parking lot lighting Installation of new security gating Measure B Savings Installation of a double wide portable multipurpose building Installation of new landscaping The agreement has been reviewed by the District?s former legal counsel and the template has been used as the District standard through Measure B. The design fee of $188,000 represents 16.9% of the $1,110,000 construction budget. Architectural fees are related to the size and complexity of the project and level of service that the architectural firm can provide for a client, in addition to the fees for specialty consultants necessary for the specific project. Industry standards for architect?s fees for the schematic design phase through DSA closeout phase range from 8% of the construction costs for large modernization projects to 12% for small projects. Fees for extensive or greater than typical community/stakeholder input, master planning, programming, preliminary roofing studies, and preliminary structural investigations of dry rot would be additional. Additional service fees increase the total fee percentage in relation to the construction budget. The fee for this project is above the standard range because the District has requested that the Architect include the following items: 1. Roofing consultant?s evaluation of roofs 2. Structural consultant evaluation of possible dry rot 3. Multiple cost estimates during design 4. Additional pre-design meetings with Measure B and site staff to meet the aggressive project schedule 5. Additional meetings and coordination with the Prefab building manufacturer and with DSA, to meet the aggressive project schedule 6. Analysis to develop and provide recommendations for improvements to existing site utilities The District has elected, for good reason, to use fixed fee contracts, in lieu of paying the architectural fee based upon final construction costs, which are not known at the time of the agreement. The industry standard for this type of contract is a little bit higher. But, the advantage of this form of agreement is that it aligns the District?s goals with the architect?s contract, so that there is no incentive to increase the construction costs by the architect. Each individual architect firm is unique in its proposal and final negotiated cost. Fee Summary Site Construction $ Fee % Lincoln High $1,110,000 $188,000 16.9%

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• Jeff Wong Architect Agreement PDF · 258.6 KB ViewOpen Jeff Wong Architect AgreementDownload Jeff Wong Architect Agreement

Link to this item

Fiscal Impact

This Amendment #4 adds $5,280, 0.30% increase to the prior contract amount, for a total amended contract amount of $1,786,164. Architectural services are paid through the local Measure B Bond.

To

Cindy Cathey, Superintendent

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Diana Prola. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve Amendment #4 in the amount of $5,280 to the WLC Architects design services contract for the Arts Education Center.

Board Committee

Facilities and Technology Committee: November 22, 2011.

Background Information

The Board of Education previously approved WLC Architects to provide architectural design services for the San Leandro High School Arts Education Center (AEC) on December 4, 2007. Subsequently the Board approved: Amendment #1 in the amount of $30,044 to the architectural design contract on February 17, 2009, to recalculate and justify all structural calculations for the increased design of the matt slab foundation. Amendment #2 in the amount of $5,434 on May 19, 2009, to include design services to modify the information technology requirements for the San Leandro Academy of Multi-media at the San Leandro High School Arts Education Center due to continuous developments in the field of information technology (IT). Amendment #3 in the amount of $2,406 added design services to include a waterless fire suppression system in the Main Distribution Frame (MDF) room to reduce potential Information Technology (IT) equipment damage in the event of a fine. This amendment #4 in the amount of $5,280 adds design services to include mechanical and electrical construction documents and construction administration to accommodate the District?s additional uninterrupted power supply (UPS) and Apple equipment loads in the main distribution frame (MDF) room. The language contained in the body of the contract was obtained from the District?s legal counsel, Ruiz & Sperow , and has been reviewed by the involved parties. Contract Summary Description Amend. Amount Contract Running Total Total Contract Increase Amendment # 0 Original contract: Programming phase of the San Leandro High School Arts Education Center 0 $1,740,000 0% 1 Recalculations for the seismic structural design. $30,044 $1,773,044 1.73% 2 Modify IT requirements $5,434 $1,778,478 2.04% 3 Add dry fire suppression system to MDF room $2,406 $1,780,884 2.18% 4 HVAC & electrical upgrades to MDF to increase capacity $5,280 $1,786,164 2.48%

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• Amendment #4 WLC Contract PDF · 21.1 KB ViewOpen Amendment #4 WLC ContractDownload Amendment #4 WLC Contract

Link to this item

Fiscal Impact

The cost of construction management services is included in the approved Measure ?M? project list from the November 2010 Facility General Obligation Bond Election.

To

Cindy Cathey, Superintendent

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Diana Prola. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the agreement for Construction Management Services with Van Pelt Construction Services, Inc., in the amount of $337,500, for Measure M, November 2010 GO Bond, Elementary School exterior athletic improvements.

Board Committee

Facility & Technology Committee on November 22, 2011.

Background Information

In anticipation of new facility projects to be completed from the project list generated by the passage of the November 2010 General Obligation Bond, District staff drafted, with legal counsel assistance, a Request for Qualifications (RFQ) in January of 2011, with the goal of selecting a pool of qualified construction managers. On January 24, 2011, the District released a Request for Qualifications (RFQ) for submissions of a Statement of Qualifications (SOQ) for construction management services from firms interested in providing professional services to the District. The District required that firms interested in submitting an SOQ be licensed, insured, and maintain a full-service construction management office within one hundred miles of the District. The SOQ deadline was Friday, February 4, 2011, by 5 p.m. On February 4, 2011, the District received sixteen (16) Statement of Qualifications (SOQ) packages by the deadline. During the qualifications based submittal and selection process, the District reviewed and considered the following information: The number and relevance of K-12 school related new construction and modernization projects managed by the firm in the past five years. The firm?s experience with value engineering, life cycle cost analysis and bid alternates, the firm?s DSA experience and qualifications of the proposed staff for each of the firms. Experience in urban development and the public process of communicating effectively with a diverse community of stake holders during the course of the project. The firm?s ability to meet project budgets and schedules; percent of change orders for construction projects; if there was any litigation on the firm?s projects, experience with sustainable design and construction (CHPS, HPI & LEED) projects; and experience working with and getting input from community groups. From the sixteen (16) proposals received, staff did a screening to invite a shortlist of eight (8) qualified construction management firms to interview. These firms were interviewed on March 17 and 18, 2011, and a secondary screening and reference check was completed to determine a final list of qualified construction management firms to complete the voter approved Measure ?M? projects. On April 5, 2011, the Board approved the CM pool and the selection of Van Pelt Construction Services (VPCS), The Alley Group (TAG) and Harris & Associates (H&A). The Board authorized District staff to make project assignments and negotiate agreements with the firms in the pool. On May 5, 2011, District staff finalized the project assignments for the CM firms, as follows: School Site Construction Management Firm Project assignments Garfield ES Van Pelt Construction Services, Inc. (VPCS) Elementary School Exterior Athletic Jefferson ES Van Pelt Construction Services, Inc. (VPCS) Elementary School Exterior Athletic Madison ES Van Pelt Construction Services, Inc. (VPCS) Elementary School Exterior Athletic McKinley ES Van Pelt Construction Services, Inc. (VPCS) Elementary School Exterior Athletic Monroe ES Van Pelt Construction Services, Inc. (VPCS) Elementary School Exterior Athletic Roosevelt ES Van Pelt Construction Services, Inc. (VPCS) Elementary School Exterior Athletic Washington ES Van Pelt Construction Services, Inc. (VPCS) Elementary School Exterior Athletic Wilson ES Van Pelt Construction Services, Inc. (VPCS) Elementary School Exterior Athletic Bancroft MS The Alley Group (TAG) Par Course Muir MS The Alley Group (TAG) Fields Lincoln HS Harris & Associates Exterior Athletic San Leandro HS Harris & Associates SLHS Swim Center & Fields; Pacific Sports Complex & Burrell Field Since May 5, 2011, the District with legal counsel assistance, has been finalizing the language, terms and conditions for the CM Services Agreement. The contract with Van Pelt Construction Services, Inc. was provided by District?s legal counsel, Orbach, Huff & Suarez LLP . The contract is in the amount of $337,500 for services for the elementary school exterior athletic improvements, estimated to be delivered through September 2013.

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• VPCS Agreement PDF · 53.9 KB ViewOpen VPCS AgreementDownload VPCS Agreement

Link to this item

Fiscal Impact

The cost of construction management services is included in the approved Measure ?M? project list from the November 2010 Facility General Obligation Bond Election.

To

Cindy Cathey, Superintendent

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Diana Prola. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the Agreement for Construction Management Services with The Alley Group, Inc., in the amount of $135,050, for Measure M, November 2010 GO Bond, Middle School exterior athletic improvements.

Board Committee

Facility & Technology Committee on November 22, 2011.

Background Information

In anticipation of new facility projects to be completed from the project list generated by the passage of the November 2010 General Obligation Bond, District staff drafted, with legal counsel assistance, a Request for Qualifications (RFQ) in January of 2011, with the goal of selecting a pool of qualified construction managers. On January 24, 2011, the District released a Request for Qualifications (RFQ) for submissions of a Statement of Qualifications (SOQ) for construction management services from firms interested in providing professional services to the District. The District required that firms interested in submitting an SOQ be licensed, insured, and maintain a full-service construction management office within one hundred miles of the District. The SOQ deadline was Friday, February 4, 2011, by 5 p.m. On February 4, 2011, the District received sixteen (16) Statement of Qualifications (SOQ) packages by the deadline. During the qualifications based submittal and selection process, the District reviewed and considered the following information: The number and relevance of K-12 school related new construction and modernization projects managed by the firm in the past five years. The firm?s experience with value engineering, life cycle cost analysis and bid alternates, the firm?s DSA experience and qualifications of the proposed staff for each of the firms. Experience in urban development and the public process of communicating effectively with a diverse community of stake holders during the course of the project. The firm?s ability to meet project budgets and schedules; percent of change orders for construction projects; if there was any litigation on the firm?s projects, experience with sustainable design and construction (CHPS, HPI & LEED) projects; and experience working with and getting input from community groups. From the sixteen (16) proposals received, staff did a screening to invite a shortlist of eight (8) qualified construction management firms to interview. These firms were interviewed on March 17 and 18, 2011, and a secondary screening and reference check was completed to determine a final list of qualified construction management firms to complete the voter approved Measure ?M? projects. On April 5, 2011, the Board approved the CM pool and the selection of Van Pelt Construction Services (VPCS), The Alley Group (TAG) and Harris & Associates (H&A). The Board authorized District staff to make project assignments and negotiate agreements with the firms in the pool. On May 5, 2011, District staff finalized the project assignments for the CM firms, as follows: School Site Construction Management Firm Project assignments Garfield ES Van Pelt Construction Services, Inc. (VPCS) Elementary School Exterior Athletic Jefferson ES Van Pelt Construction Services, Inc. (VPCS) Elementary School Exterior Athletic Madison ES Van Pelt Construction Services, Inc. (VPCS) Elementary School Exterior Athletic McKinley ES Van Pelt Construction Services, Inc. (VPCS) Elementary School Exterior Athletic Monroe ES Van Pelt Construction Services, Inc. (VPCS) Elementary School Exterior Athletic Roosevelt ES Van Pelt Construction Services, Inc. (VPCS) Elementary School Exterior Athletic Washington ES Van Pelt Construction Services, Inc. (VPCS) Elementary School Exterior Athletic Wilson ES Van Pelt Construction Services, Inc. (VPCS) Elementary School Exterior Athletic Bancroft MS The Alley Group (TAG) Par Course Muir MS The Alley Group (TAG) Fields Lincoln HS Harris & Associates Exterior Athletic San Leandro HS Harris & Associates SLHS Swim Center & Fields; Pacific Sports Complex & Burrell Field Since May 5, 2011, the District with legal counsel assistance, has been finalizing the language, terms and conditions for the CM Services Agreement. The contract with TAG, Inc. was provided by District?s legal counsel, Orbach, Huff & Suarez LLP . The contract is in the amount of $135,050 for services for the middle school exterior athletic improvements, estimated to be delivered through September 2013.

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• TAG Agreement for CM Services PDF · 53.9 KB ViewOpen TAG Agreement for CM ServicesDownload TAG Agreement for CM Services

Link to this item

Fiscal Impact

The cost of architectural services is included in the approved Measure M project list from the November 2010 Facility General Obligation Bond Election.

To

Cindy Cathey, Superintendent

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Diana Prola. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the Architectural Services Agreement, in the amount of $446,500, with DLM Architects to provide Athletic Oriented Site Improvements at Seven (7) Elementary School Sites.

Board Committee

Facilities and Technology Committee: November 22, 2011

Background Information

On March 1, 2011, the Board of Education approved DLM Architects, through a Request for Qualifications (RFQ) process, to be placed in an Architectural Pool for use on selected projects as identified through the local Measure M Bond. This agreement in the amount of $446,500 covers athletic oriented site improvements at Garfield, Jefferson, Madison, McKinley, Monroe, Roosevelt, and Washington Elementary Schools. Scope includes: Asphalt repair and restriping of playgrounds for all sites except Madison and Jefferson Elementary Schools Asphalt slurry sealing and restriping of playgrounds for Madison and Jefferson Elementary Schools Repair and ADA upgrade of existing play structures Provide new play structure fall-zone material within exiting play boxes Provide an outdoor classroom overhead metal shade structures Provide new site ?furniture?, play court equipment (basketball, volleyball, etc.) or improvements as needed Provide par courses at the seven sites including associated pathways Planting and irrigation repair where disturbed by site improvements The agreement has been reviewed by the District?s former legal counsel and the template has been used as the District standard through Measure B. The design fee of $446,500 represents 9.5% of the $4,700,000 construction budget. Architectural fees are related to the size and complexity of the project and level of service that the architectural firm can provide for a client, in addition to the specialty consultants necessary for the specific project. Industry standards for architect?s fees range from 8% to 12% of the construction costs, for the schematic design phase through DSA closeout phase. Normally, extended community input and programming development are in addition to that fee amount. The District has elected, for good reasons, to use fixed fee contracts, in lieu of paying the architectural fee based upon final construction costs, which are not known at the time of the agreement. The industry standard for this type of contract is a little bit higher. But, the advantage of this form of agreement is that it aligns the District?s goals with the architect?s contract, so that there is no incentive to increase the construction costs by the architect. Each individual architect firm is unique in its proposal and final negotiated cost. Fee Summary 1) Garfield ES $63,785.71 2) Jefferson ES $63,785.71 3) Madison ES $63,785.71 4) McKinley ES $63,785.71 5) Monroe ES $63,785.71 6) Roosevelt ES $63,785.71 7) Washington ES $63,785.74 Total = $446,500.00

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• DLM Agreement PDF · 255.1 KB ViewOpen DLM AgreementDownload DLM Agreement

Link to this item

Fiscal Impact

The cost of architectural services is included in the approved Measure M project list from the November 2010 Facility General Obligation Bond Election.

To

Cindy Cathey, Superintendent

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Diana Prola. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the Architectural Services Agreement, in the amount of $84,000, with SIM Architects to provide athletic oriented site improvements at Wilson Elementary School.

Board Committee

Facilities and Technology Committee: November 22, 2011

Background Information

On March 1, 2011, the Board of Education approved SIM Architects, through a Request for Qualifications (RFQ) process, to be placed in an Architectural Pool for use on selected projects as identified through the local Measure M Bond. This agreement in the amount of $84,000 covers athletic oriented site improvements at Wilson Elementary School. Scope includes: Asphalt repair, slurry sealing, and restriping Repair and ADA upgrade of existing play structures Provide new play structure fall-zone material within exiting play boxes Provide an outdoor classroom overhead metal shade structures Provide new site ?furniture?, play court equipment (basketball, volleyball, etc.) or improvements as needed Provide par course including associated pathway Planting and irrigation work where disturbed by site improvements The agreement has been reviewed by the District?s former legal counsel and the template has been used as the District standard through Measure B. The design fee of $84,000 represents 12% of the $700,000 construction budget. Architectural fees are related to the size and complexity of the project and level of service that the architectural firm can provide for a client, in addition to the specialty consultants necessary for the specific project. Industry standards for architect?s fees for the schematic design phase through DSA closeout phase range from 8% of the construction costs for large modernization projects to 12% for small projects. Normally, extended community input and programming development are in addition to the fee amount. SIM Architects has included both the extended community input phase and the costs normally associated with reimbursable expenses within their fixed fee amount. The District has elected, for good reasons, to use fixed fee contracts, in lieu of paying the architectural fee based upon final construction costs, which are not known at the time of the agreement. The industry standard for this type of contract is a little bit higher. But, the advantage of this form of agreement is that it aligns the District?s goals with the architect?s contract, so that there is no incentive to increase the construction costs by the architect. Each individual architect firm is unique in its proposal and final negotiated cost. Fee Summary Site Construction $ Fee % Wilson ES $700,000 $84,000 12%

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• SIM Architects Agreement PDF · 249.6 KB ViewOpen SIM Architects AgreementDownload SIM Architects Agreement

Link to this item

Fiscal Impact

The cost of architectural services is included in the approved Measure M project list from the November 2010 Facility General Obligation Bond Election.

To

Cindy Cathey, Superintendent

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Diana Prola. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the Architectural Services Agreement with Spencer Associates, Inc. to provide athletic oriented site improvements at John Muir and Bancroft Middle School Sites.

Board Committee

Facilities and Technology Committee: November 22, 2011

Background Information

On March 1, 2011, the Board of Education approved Spencer Associates, Inc., through a Request for Qualifications (RFQ) process, to be placed in an Architectural Pool for use on selected projects as identified through the local Measure M Bond. This agreement in the amount of $235,000 covers athletic oriented site improvements at John Muir and Bancroft Middle Schools. Scope includes: Muir MS Synthetic field for soccer, football & lacrosse All-weather running/walking path ADA upgrade path of travel Planting and irrigation repair where disturbed by site improvements Other associated improvements within available budget Bancroft MS Par course ADA upgrade path of travel The agreement has been reviewed by the District?s former legal counsel and the template has been used as the District standard through Measure B. The design fee of $235,000 represents 10.4% of the $2,250,000 construction budget. Architectural fees are related to the size and complexity of the project and level of service that the architectural firm can provide for a client, in addition to the specialty consultants necessary for the specific project. Industry standards for architect?s fees range from 8% to 12% of the construction costs, for the schematic design phase through DSA closeout phase. Normally, extended community input and programming development are in addition to that fee amount. The District has elected, for good reason, to use fixed fee contracts, in lieu of paying the architectural fee based upon final construction costs, which are not known at the time of the agreement. The industry standard for this type of contract is a little bit higher. But, the advantage of this form of agreement is that it aligns the District?s goals with the architect?s contract, so that there is no incentive to increase the construction costs by the architect. Each individual architect firm is unique in its proposal and final negotiated cost. Fee Summary Site Construction $ Fee % John Muir $2,160,000 $224,000 10.4% Wilson $90,000 $11,000 12.2% Total $2,250,000 $235,000 10.4%

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• Spencer Associates Agreement PDF · 250.3 KB ViewOpen Spencer Associates AgreementDownload Spencer Associates Agreement

Link to this item

Fiscal Impact

Construction management services are paid by Measure B Bond Funds.

To

Cindy Cathey, Superintendent

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Diana Prola. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve Amendment #2 to the O?Connor construction management (CM) professional services contract, in the amount of $188,000, for the 2012 Modernization Projects to include classroom painting and lighting at Muir Middle, Garfield Elementary, and Monroe Elementary Schools

Board Committee

Facilities and Technology Committee: November 22, 2011.

Background Information

The Board of Education previously approved O?Connor CM through a Request for Qualifications (RFQ) process, to be placed in a Construction Management Pool for use on selected projects as identified through the local Measure B Bond. O?Connor CM was selected to provide CM services for Measure B work to be performed at John Muir Middle, Wilson, Garfield, and Monroe Elementary Schools. On March 15, 2011, the Board approved the contract for CM services with O?Connor CM for the Muir Middle School and Wilson Elementary School Restroom Renovation projects, and the Paint and Light projects at Wilson Elementary School in the amount of $180,000. Subsequently, the Board approved amendment #1 on November 15, 2011, in the amount of $14,320, to provide CM services for the Wilson Kitchen Renovations and Muir MS Main Sewer Line Replacement. This amendment #2, in the amount of $188,000, provides for CM Services for the summer 2012 classroom painting and lighting at Muir Middle, Garfield Elementary, and Monroe Elementary Schools. The summer 2012 projects CM fee of $188,000 represents 10.3% of the combined construction budget of $1,809,000. For projects this size and complexity and at multiple construction sites, industry standards for CM fees range from 6-10%. Contract Summary Description Amend. Amount Contract Running Total Total Contract Increase Amendment # 0 Original contract: Summer 2011 projects 0 $180,000 0% 1 Muir sewer & Wilson Kitchen summer 2011 $14,320 $194,320 8.0% 2 Summer 2012 projects $188,000 $382,320 112%

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• Amendment #2 - O'Connor Contract PDF · 14.6 KB ViewOpen Amendment #2 - O'Connor ContractDownload Amendment #2 - O'Connor Contract

Link to this item

Fiscal Impact

Construction management services are paid by Measure B Bond Funds.

To

Cindy Cathey, Superintendent

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Diana Prola. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve Amendment #1 to the Kitchell construction management (CM) professional services contract, in the amount of $107,380, for the 2012 Modernization Projects to include classroom painting and lighting at McKinley and Washington Elementary Schools.

Board Committee

Facilities and Technology Committee: November 22, 2011.

Background Information

The Board of Education previously approved Kitchell CM through a Request for Qualifications (RFQ) process, to be placed in a Construction Management Pool for use on selected projects as identified through the local Measure B Bond. Kitchell CM was selected to provide CM services for Measure B work to be performed at Bancroft Middle, McKinley, Roosevelt, and Washington Elementary Schools. On March 15, 2011, the Board approved the contract for CM services with Kitchell CM for the Bancroft Middle School and Roosevelt Elementary School restroom renovations and the classroom paint and light projects in the amount of $160,000. This amendment #1, in the amount of $107,380, provides for CM Services for the summer 2012 classroom painting and lighting projects at McKinley and Washington Elementary Schools. The summer 2012 projects CM fee of $107,380 represents 10.96% of the combined construction budget of $979,790. For projects this size and complexity and at multiple construction sites, industry standards for CM fees range from 6-10%. Contract Summary Description Amend. Amount Contract Running Total Total Contract Increase Amend. # 0 Original contract: Summer 2011 projects 0 $160,000 0% 1 Summer 2012 projects $107,380 $267,380 67%

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• Amendment #1 to Kitchell Contract PDF · 19.5 KB ViewOpen Amendment #1 to Kitchell ContractDownload Amendment #1 to Kitchell Contract

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Quick Summary / Staff Recommendation

These items are presented for action at this time. Some may have been reviewed at a previous meeting.

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Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Lance James. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the recommendation from the Director of Student Support Services for the stipulated expulsion order for E06-11/12

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Quick Summary / Staff Recommendation

These items are submitted for advance planning and to assist the Board in establishing future agenda items. The Board may, however, take action on the following:

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Fiscal Impact

When implemented, the appoximate annual cost for licensing is $600-700 per portal. Estimated need would be for up to 35 portals or $21,000-$25,000 per year funded out of a combination of site categorical funds, ASSETS, CAHSEE funds or Summer School Intervention funds.

To

Cindy M. Cathey, Superintendent

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Diana Prola. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the adoption of the Odysseyware Online instructional materials for high school credit recovery.

Board Committee

The Board Curriculum Committee met on November 16, 2011 and recommended adoption of the Odysseyware Online instructional materials for high school credit recovery

Policy / Code

BP 6141(a) CURRICULUM DEVELOPMENT, IMPLEMENTATION AND EVALUATION Curriculum Development and Review

Background Information

Many districts are using online programs as an additional curriculum resource and option for credit recovery. We wanted to systematically evaluate which online program would be the best one to use in addition to or in lieu of the the Board-approved text for students who have taken and not passed a high school course. While we still have work to do to address implementation issues, we wanted to determine which online program would be most appropriate. After an initial survey of online programs that are used in other districts, we convened a teacher/administrator task force on November 7 to hear presentations from 4 of the most promising vendors. The Task Force was comprised of 3 teachers, including an SLTA representative, and 3 administrators. We brainstormed the criteria for evaluation together and then heard 45 minute presentations from Plato Learning, Aventa, CyberHigh and Odysseyware. Attached is a summary of the Strengths and Weaknesses of each program. Plato Learning was eliminated due to costs and similarity to lower priced programs. Aventa was eliminated due to uncertainty about costs and other issues. CyberHigh was considered closely but in the end was eliminated due to not being graded by the district teacher and limited ability to adapt content. Odysseyware was recommended for a variety of reasons including: it is designed for at-risk students, it is more interactive than the other programs; the teacher can adapt the content and grading criteria; the pricing structure would allow for multiple users on one license.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• Online Ed Task Force Program Evaluations PDF · 62.9 KB ViewOpen Online Ed Task Force Program EvaluationsDownload Online Ed Task Force Program Evaluations

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Minutes

Trustee Katz-Lacabe prefaced the nominations for Board President by stating that per the Board Bylaws,"Before serving as Board President, the Trustee must have completed the California School Board Associations' (CSBA) Board President's workshop". By a raising of hands, it was noted that Trustees Almonte, Katz-Lacabe, Mack-Rose, Prola met the criteria to hold that office. On a motion made by Trustee Sullivan and seconded by Trustee Almonte, Trustee Prola was nominated for the office of President. On a motion made by Trustee James and seconded by Trustee Katz-Lacabe, Trustee Mack-Rose ws nominated for the office President. Following brief comments by the nominees, ballots were distributed, collected and votes were read: By the following 4-2 vote, Trustee Mack-Rose was elected to the office of President of the Board of Education for the 2011-2012 school year: Almonte, James, Katz-Lacabe, Mack- Rose voting for Mack-Rose Prola and Sullivan voting for Prola

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Minutes

On a motion made by Trustee Katz-Lacabe and seconded by Trustee Prola, Trustee Almonte was nominated for the office of Vice President. Ballots were distributed, collected and votes were read. Trustee Almonte was unanimously elected to the office of Vice-President of the Board of Education for the 2011-2012 school year.

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Minutes

On a motion made by Trustee Prola and seconded by Trustee James, Trustee Sullivan was nominated for the office of Clerk. On a motion made by Trustee Almonte and seconded by Trustee Katz-Lacabe, Trustee James was nominated for the office of Clerk. Following comments from the nominees, ballots were distributed, collected and votes were read, indicating a tie: Trustees Mack-Rose, Prola, and Sullivan voting for Trustee Sullivan Trustees Almonte, James, and Katz-Lacabe voting for Trustee James Ballots were redistributed, collected and votes were read. By the following 4-2 vote, Trustee Sullivan was elected to the office of Clerk of the Board of Education for the 2011-2012 school year. Trustee Katz-Lacabe, Mack-Rose, Prola, and Sullivan for Trustee Sullivan Trustees Almonte and James for Trustee James

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Minutes

Special Board Meeting ? December 13, 2011 Regular Board Meeting ? January 10, 2012 Tentative Board Work Session - January 17, 2012 Regular Board Meeting ? January 24, 2012 Regular Board Meeting ? February 7, 2012 Tentative Board Work Session - February 14, 2012 Regular Board Meeting ? March 6, 2012 Special Board Meeting ? March 13, 2012 Regular Board Meeting ? March 20, 2012 Regular Board Meeting ? April 3, 2012 Regular Board Meeting ? April 17, 2012 Regular Board Meeting ? May 1, 2012 Tentative Board Work Session - May 8, 2012 Regular Board Meeting ? May 15, 2012 Regular Board Meeting ? June 5, 2012 Regular Board Meeting ? June 19, 2012 Special Board Meeting ? June 26, 2012

Quick Summary / Staff Recommendation

Special Board Meeting ? December 13, 2011 Regular Board Meeting ? January 10, 2012 Tentative Board Work Session - January 17, 2012 Regular Board Meeting ? January 24, 2012 Regular Board Meeting ? February 7, 2012 Tentative Board Work Session - February 14, 2012 Regular Board Meeting ? March 6, 2012 Special Board Meeting ? March 13, 2012 Regular Board Meeting ? March 20, 2012 Regular Board Meeting ? April 3, 2012 Regular Board Meeting ? April 17, 2012 Regular Board Meeting ? May 1, 2012 Tentative Board Work Session - May 8, 2012 Regular Board Meeting ? May 15, 2012 Regular Board Meeting ? June 5, 2012 Regular Board Meeting ? June 19, 2012 Special Board Meeting ? June 26, 2012

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Minutes

The Board meeting was adjourned at 9:00 p.m.

Actions

Motion - Motion made by Lance James and a seconded by Carmen Sullivan. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

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