Regular Board Meeting

Quick Summary / Staff Recommendation

This is an opportunity for the public to comment prior to the Board's consideration of any closed session agenda items.

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Minutes

President Mack-Rose led the Pledge of Allegiance to the Flag.

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Minutes

The Board approved the agenda for the regular Board meeting on May 15, 2012.

Actions

Motion - Motion made by Ron Carey and a seconded by Diana Prola. | Vote: Yes Hermy Almonte .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the Regular Board meeting agenda for May 15, 2012.

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Quick Summary / Staff Recommendation

Members of the audience who wish to address the Board are asked to complete the yellow card available at the entrance and submit it to the Board's Administrative Assistant. Speakers who have completed the card will be called when the item is reached on the agenda or, for non-agenda items, during the Public Testimony. Cards are to be turned in before the item is reached on the agenda. Please note that the meeting is being recorded. State law prohibits the Board of Education from taking any action on or discussing items that are not on the posted agenda except to A) briefly respond to statements made or questions posed by the public in attendance; B) ask questions for clarification; C) provide a reference to a staff member or other resource for factual information in response to the inquiry; or D) ask a staff member to report back on the matter at the next meeting and/or put it on a future agenda. (Government Code 54954.2(a)).

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Minutes

Certificates of Commendation were presented to the recipients of the Mid-Alameda County Special Education Local Plan Area (MACSELPA) "Excellence in Special Education Award" for their dedicated, compassionate, and outstanding efforts and interest in the well-being and education of students with special needs in the San Leandro Unified School District: Julie Avila, SDC Teacher, Jefferson Elementary School Nancy James, SDC Teacher, Madison Elementary School Linda Shenon, Resource Specialist at Wilson Elementary School Carmen Watson, SDC Teacher, San Leandro High School

Quick Summary / Staff Recommendation

Goal #1: Educate the Whole Child: Ensure the academic, physical, social and emotional well being of every student Certificates of Commendation will be presented to the recipients of the Mid-Alameda County Special Education Local Plan Area (MACSELPA) "Excellence in Special Education Award" for their dedicated, compassionate, and outstanding efforts and interest in the well-being and education of students with special needs in San Leandro: Julie Avila, SDC Teacher, Jefferson Elementary School Nancy James, SDC Teacher, Madison Elementary School Linda Shenon, Resource Specialist at Wilson Elementary School Carmen Watson, SDC Teacher, San Leandro High School

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Minutes

David Poeschl, Director of Special Services, is completing his first year in the District. In his presentation, David shared program statistics, recommendations from our self study, staff development plans, educational benefit, and other strengths, challenges, and next steps in our efforts to provide coherent and integrated programs and services for our students with special needs. The presentation included: Total Special Ed population in the District is 1,288 (14.6%); the national average is 10% Major issues for the increase include reading skills deficits in K-3rd grade (which leads to an increase in the number of students with a Specific Learning Disability (453 in 2003 to 561); increase of the number of children with autism, Emotional Disturbance and other health impairments - ADHD Reducing the number of students qualified for special education services starts with reducing the number of students with Specific Learning Disabilities, which is the one disability category we have the most control over Improve reading and all students benefit - reduces learning disabilities and reserves Special Ed for students who are specifically identified Special Services offers staff development, introduction of Positive Behavior Support (PBS), and for the first time transition meeting to improve Sp. Ed. services The Office of Student and Family Wellness was created to start addressing social/emotional and health needs of the District's students The ultimate goal is to reduce the number of students being referred for assessment for possible learning disabilities before high quality interventions have been implemented Mr. Poeschl said that Special Education is not a stand alone department, everything that occurs in PK-12 education affects the numbers and types of students that are referred for assessment for Special Education services. We are interdependent with general education to provide students with the interventions needed before referral for Sp. Ed. Exceptional programs in general education mean fewer kids qualified for Sp. Ed. The Board posed questions and comments including partnering with the Adult School to create some type of certification program for paraeducators which would serve the needs of Sp. Ed. as well as generating ADA. The Board thanked staff for the presentation, commending Mr. Poeschl for his work and that of his department and teachers who work with the Sp. Ed students and their efforts taken to see a way to reduce the number of students being placed in Sp. Ed. because of problems with reading.

Quick Summary / Staff Recommendation

Goal #1: Educate the Whole Student: Ensure the academic, physical, social and emotional well being of every student David Poeschl, Director of Special Services, is completing his first year in the District. In his presentation, David will share program statistics, recommendations from our self study, staff development plans, educational benefit, and other strengths, challenges, and next steps in our efforts to provide coherent and integrated programs and services for our students with special needs.

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Minutes

Andrew Soliz, Executive Manager for the Food and Nutrition Services Department, provided a presentation on the Food Services Program in our District. Included in the presentation was an overview of a Federal mandate to ensure paid lunch equity in the National School Lunch Program, for a potential price increase for paid lunches. Additionally, this presentation highlighted new lunch meal pattern requirements for the National School Lunch Program, the elementary free breakfast pilot, and a brief update from the November 2011 presentation. Mr. Soliz briefly explained that the formula to determine pricing is complex, stating that to minimize the increase for students and families, staff is recommending to implement paid lunch increases by school levels over a 2-year period for both elementary and secondary schools: 2012-13 - increase paid lunches by $0.25 for elementary schools and adults/non-enrolled children 2013-14 increase paid lunch prices by $0.25 for secondary school and adults/non-enrolled children Additional highlights included: New Lunch Meal Pattern Effective July 1, 2012 Includes only one Menu Planning Option (Food Based) Fruit and vegetables must be offered daily with a minimum per day Vegetables offered must meet a subgroup requirement for the week Students will have to take a serving of fruit or vegetables Must offer a grain, and a meat/meat alternate product per day with a weekly maximum requirement New minimum and maximum calorie per meal Tiered implementation on the amount of sodium. Cafeteria Fund Balance (as of 2011-12 Second Interim) Cafeteria Fund Balance is approximately $235,00 over the net cash resources limit Ideas to spend down the excess include one time expenditures such as kitchen upgrade, and a central warehouse; ongoing expenditures include hiring a nutritionist and increasing cafeteria worker sub pay Elementary "Free" Breakfast Pilot Since April 16, 2012, when the program began, breakfast participation has increased on a daily average of 19.3% and food services now serves an average of 736 breakfasts a day (up from an average of 617 meals a day) Questions raised by the Board focused on the financial impact to the District with the "free" breakfasts, increases to "reduced" rates, and the excess fund balance. Trustee Almonte raised concern regarding "leftover" food and cafeteria waste, stating that a good resource would be StopWaste.Org. Trustee Mack-Rose also noted that Washington Elementary School recently wrote a grant in support of green waste.

Quick Summary / Staff Recommendation

Goal #1: Educate the Whole Student: Ensure the academic, physical, social and emotional well being of every student Andrew Soliz, the Executive Manager for the Food and Nutrition Services Department will provide a presentation on the Food Services Program in our District. Included in the presentation will be an overview of a Federal mandate to ensure paid lunch equity in the National School Lunch Program, for a potential price increase for paid lunches. Additionally, this presentation will highlight new lunch meal pattern requirements for the National School Lunch Program, and a brief update from the November 2011 presentation.

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Quick Summary / Staff Recommendation

These items are presented for action at this time. Some may have been reviewed at a previous meeting.

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Fiscal Impact

Additional revenue to the Cafeteria Fund is estimated to be $20,000 for fiscal year 2012-13, and an additional $20,000 for fiscal year 2013-14.

To

Cindy M. Cathey, Superintendent

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Lance James. | Vote: Yes Hermy Almonte .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve increasing the price of paid lunches effective: July 1, 2012 Elementary School from $2.00 to $2.25 Non-Student from $3.00 to $3.25 July 1, 2013 Middle School from $2.25 to $2.50 High School from $2.50 to $2.75 Non-Student from $3.25 to $3.50

Policy / Code

Board Policy 5030 Student Wellness; Board Administrative Regulation 5030 Student Wellness

Background Information

On December 13, 2010, The Healthy, Hunger-Free Kids Act of 2010 (the Act) was signed into law by President Obama. The Act reauthorized legislation that governs all Child Nutrition Programs (CNP) with new regulatory requirements and other important improvements to the CNPs that serve all school districts including San Leandro Unified students. One major regulatory requirement of the Act is Section 205, Equity in School Lunch Pricing . Section 205 of the Healthy, Hunger-Free Kids Act of 2010 requires School Food Authorities (SFAs) participating in the National School Lunch Program to provide the same level of support for lunches served to students who are not eligible for free or reduced price lunches (i.e., paid lunches) as they are for lunches served to students eligible for free lunches. School Food Authorities in the continental U.S. now charging, on average, $2.51 or more for a paid lunch would not be required to adjust prices in school year 2012-13. San Leandro?s adjusted average paid lunch price is currently $2.20 (based on total paid lunches served in October 2011, plus the various prices: Elementary $2.00, Middle $2.25, High $2.50). The law caps the required increase in the average paid lunch price at 10 cents in any year, but allows schools to establish a higher increase at their discretion. The increase in the average price takes into consideration the current year inflation factor, this year it is 2.18%, plus two percent and rounded down to the nearest 5 cents. Because San Leandro Unified?s average paid lunch price is lower than $2.51, paid lunch prices are mandated by the Act to be increased to meet an average price of $2.30. The formula to determine pricing is complex and will be explained as part of the presentation. Staff recommends the following tiered increases over two years, 2012-13 and 2013-14 to be as follows: July 1, 2012 Elementary School from $2.00 to $2.25 Non-Student from $3.00 to $3.25 July 1, 2013 Middle School from $2.25 to $2.50 High School from $2.50 to $2.75 Non-Student from $3.25 to $3.50

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

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Quick Summary / Staff Recommendation

These items are submitted for advance planning and to assist the Board in establishing future agenda items. The Board may, however, take action on the following:

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Fiscal Impact

Design and construction is paid by Measure M Bond Funds.

To

Cindy M. Cathey, Superintendent

Minutes

AEDIS Architecture and Planning presented the site signage designs for the Pacific Sports Complex and Burrell Field for consideration. The signage included the following site signage placements: Entry Gate signage Tickets Concessions (on both the Main and Baseball Plaza) Dedication Plaque signage Electronic Marquee signage Scoreboard signage Football Field End Zone lettering Center field logo Comments and questions from the Board included: Was the color selection for the brick veneer the same as the bricks being purchased by the community Why the school logo on the gate entrance and the field center logo are different Given the scale of the entrance to the field, the 36" SLHS log seems too small Will the dedication plaque reflect past/present Board members It was the consensus of the Board to have staff look at the dimensions of the logo on the entrance gate and and bring it back to the Board for consideration.

Quick Summary / Staff Recommendation

Approve the site signage, fence details, and selection of brick veneer for the Pacific Sports Complex and Burrell Field.

Board Committee

Facilities and Technology Committee: March 7, 2012 and May 2, 2012.

Background Information

The Board of Education previously approved the schematic design for the San Leandro Unified School District Pacific Sports Complex and Burrell Field on September 7, 2011, which included site signage to be further developed. At the March 7, 2012, Facilities and Technology Committee, AEDIS Architecture and Planning presented designs for consideration. The site signage includes the following site signage placement: Entry Gate Signage Tickets Concessions (on both the Main and Baseball Plaza) Dedication Plaque Signage Electronic Marquee Signage Scoreboard Signage Football Field End Zone Lettering Center field logo The Facilities and Technology Committee also reviewed the colonnade fence design details, and options for brick veneer. The Committee requested that new artwork be created for the football field 50 yard line, but moved to recommend all other signage. Selection of the center field logo was vetted through the student body and coaches at the high school by means of a vote between the two most common pirate logos. The majority of those polled preferred the skull and crossed saber flag over the bust of an eye patched pirate with a knife in his teeth. The recommended logo is supported by the site staff and was reviewed by the Facilities and Technology Committee on May 2, 2012.

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• Burrell Field Signage PDF · 3.3 MB ViewOpen Burrell Field SignageDownload Burrell Field Signage

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Fiscal Impact

$1,627,000 will be transferred from the Measure M program contingency to the Pacific Sports Complex and Burrell Field project.

To

Cindy M. Cathey, Superintendent

Minutes

Assistant Superintendent Song Chin-Bendib explained that on April 30, 2012, the District conducted a formal sealed bid opening process for the Pacific Sports Complex and Burrell Field. Nine (9) bids were received and the lowest responsive, responsible bid calculated at $2,087,00 above the current total construction budget. Citing a couple of possible contributing factors such as economically driven differences between the current and what was experienced in the past and added scope, the Assistant Superintendent noted that in order to deliver the project as designed the current budget needs to be increased by $2,087,000, adding that staff scoured the budget and identified approximately $460,00 in non-construction contract budget dollars that can be reallocated. The remaining shortfall could be transferred from the Measure M program contingency fund. Assistant Superintendent Chin-Bendib stated that during the course of delivering the Measure M projects, including Pacific Sports Complex & Burrell, any project savings earned can be returned to the program contingency. In addition, she said that staff is exploring potential state matching funds and other grant opportunities.

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Diana Prola. | Vote: Yes Hermy Almonte .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the transfer of $1,627,000 from the Measure M program contingency to the Pacific Sports Complex and Burrell Field project budget.

Board Committee

Facilities and Technology Committee Meeting - May 2, 2012

Background Information

One of the major marquee projects identified in the Measure M language is the Pacific Sports Complex and Burrell Field. AEDIS Architecture & Planning was retained to design and prepare all of the design and construction documents. Plans and specifications were approved by the Division of the State Architect (DSA) and the project was bid through the requirements of Public Contract Code. On April 30, 2012, the District conducted a formal sealed bid opening process, per State of California Public Contract Code requirements, for the Pacific Sports Complex and Burrell Field Project. Nine (9) bids were received for the project. The lowest responsive, responsible bid was $13,500,000. Adding a 5% construction contingency of $675,000 calculates a recommended total construction budget of $14,175,000. This calculated budget is $2,087,000 above the current total construction budget of $12,088,000 ($11,288,000 construction + $800,000 construction contingency). Staff has studied the bid and believes there are several factors contributing to the difference. Economically driven differences between the current bid climate and what was experienced in the past few years have been observed. The number of bidders has drastically declined by almost 50%, thereby reducing competition. Past projects were receiving 15 to 17 bids. The escalation in bid prices observed over the past three years indicates the market may be recovering. Two years ago we saw bids 15-20% lower than our budgets, last year bids trended at budget, and now we see this bid at nearly 20% above budget. Although no statistical data has been gathered it is speculated that the surviving contractors? business models include pricing that is not as discounted due to competitors going out of business and greater demand for services from those who were able to stay in business. The discounted bid environment we have enjoyed for the past few years appears to no longer be in play. Added scope is another factor. During the conceptual design period strong input from the teams and stakeholders communicated that the project would not be complete without several elements not included in the original scope or budget. Three of the major elements are home & visitor team rooms, refurbishment of the tennis courts, and a children?s play area. From an order of magnitude perspective it appears that approximately half of the difference is from added scope and half from a less favorable bid climate or escalation. To deliver the project as designed, the current budget needs to be increased by $2,087,000. Staff scoured the project budget and identified approximately $460,000 in non-construction contract budget dollars that can be reallocated. The remaining shortfall of $1,627,000 could be transferred from the Measure M program contingency which is $2,400,000. The $1,627,000 is equal to 67% of the Measure M program contingency amount. The Pacific Sports Complex and Burrell Field Project makes up 33% of the total Measure M projects. In order to award this contract, it is recommended by staff that the $1,627,000 be shifted from the Measure M program contingency to the Pacific Sports Complex and Burrell Field project. The purpose of having a program contingency is to support the individual project budgets within the program if those estimated budgets turn out to be less than what is needed to complete the individual projects. While we want to be conservative in using our contingencies, the contingencies exist in order to preserve projects. This includes not only the additional elements designed for the Pacific Sports Complex and Burrell Field Project (e.g. play structure, team rooms, etc.), but the SLHS Swim Center, Track and Field, John Muir Middle School, and our elementary schools. To regain a proportionately balanced program contingency in relationship to the remaining projects, staff will continue to work diligently with the design team, contractor, and construction manager to save money at every opportunity, i.e. continue value engineering perspectives will continue to be applied to all available avenues to reduce costs. During the course of delivering the Measure M projects, including Pacific Sports Complex & Burrell, any project savings earned can be returned to the program contingency. Staff is also exploring potential state matching funds and other grant opportunities. Should other Measure M project bids follow the upward trend and come in higher than originally estimated it will be important for the Board to revisit and reprioritize the projects. However, we are hopeful that cost saving measures and an aggressive pursuit of additional funding opportunities will benefit our programs. Summary of Three Lowest Responsive Bids Contractor Bid Rank Responsive Zolman Construction & Development, Inc. $13,500,000 1 Yes F & H Construction $14,197,000 2 Yes DL Falk Construction, Inc. $14,749,000 3 Yes Based on a check of the required documents of the bid package, the District verified that the bid meets the requirements of Public Contract Code and recommends the lowest responsive, responsible bidder, Zolman Construction & Development, to the Board of Trustees. Budget Summary SLUSD Pacific Sports Complex and Burrell Field Project Soft Cost Budget $4,252,000 Hard Cost Budget Construction Construction Contingency $13,500,000 $675,000 $14, 175,000 Project Contingency -$1,627,000 Total Project Budget $16,800,000

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

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Fiscal Impact

The project will be funded by Measure M Local Bond funds. The lowest responsive bid amount is $13,500,000.

To

Cindy M. Cathey, Superintendent

Actions

Motion - Motion made by Lance James and a seconded by Diana Prola. | Vote: Yes Hermy Almonte .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the Construction Contract with Zolman Construction & Development, Inc. for the Pacific Sports Complex and Burrell Field Project.

Board Committee

Facilities & Technology Committee Meeting - May 2, 2012

Background Information

One of the major marquee projects identified in the Measure M language is the SLUSD Pacific Sports Complex and Burrell Field. AEDIS Architecture & Planning was retained to design and prepare all of the design and construction documents. Plans and specifications were approved by the Division of the State Architect (DSA) and the project was bid through the requirements of Public Contract Code. On April 30, 2012, the District conducted a formal sealed bid opening process, per State of California Public Contract Code requirements, for the SLUSD Pacific Sports Complex and Burrell Field Project. Nine (9) bids were received for the project. The lowest responsive, responsible bid was $13,500,000. Minimally, a 5% construction contingency is recommended for this type of project. Therefore, base construction project of $13,500,000 plus 5% construction contingency result in a total of $14,175,000 for the construction budget. However, the existing construction budget earmarked for the Pacific Sports Complex and Burrell Field project is $12,088,000 including the $800,000 of existing construction contingency. There is a difference of $2,087,000 ($14,175,000 versus $12,088,000). To deliver the project as designed, the current budget needs to be increased by $2,087,000. Staff scoured the project budget and identified approximately $460,000 in non-construction contract budget dollars that can be reallocated to construction. The remaining shortfall of $1,627,000 can be transferred from the Measure M program contingency dependent upon Board action on agenda item #13.b Budget Increase for the Pacific Sports Complex and Burrell Field. Summary of Three Lowest Responsive Bids Contractor Bid Rank Responsive Zolman Construction & Development, Inc. $13,500,000 1 Yes F & H Construction $14,197,000 2 Yes DL Falk Construction, Inc. $14,749,000 3 Yes Based on a check of the required documents of the bid package, the District verified that the bid meets the requirements of Public Contract Code and recommends the lowest responsive, responsible bidder, Zolman Construction & Development, to the Board of Trustees. Budget Summary SLUSD Pacific Sports Complex and Burrell Field Project Soft Cost Budget $4,252,000 Hard Cost Budget Construction Construction Contingency $13,500,000 $675,000 $14,175,000 Project Contingency $0 Total Project Budget $18,427,000

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• Zolman Contract PDF · 95.3 KB ViewOpen Zolman ContractDownload Zolman Contract

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Minutes

Trustee Sullivan was absent, so there was no Clerk report.

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Minutes

Student Board member Jack Martin updated the Board on activities at the San Leandro High School campus and the Fred T. Korematsu campus. Highlights included: AP testing will be completed this Friday AP/STAR testing overlapping schedules were difficult and stressful, with some students falling behind on their AP projects "Run for Schools" was very successful The tennis team has completed their NCS competition; swimming, badminton, and track & field advanced to NCS and will be competing this Friday and Saturday Prom will be Friday, May 18 ASB held a recognition assembly today. The assembly included a robotics show and a slide show listing students who made the honor roll and had perfect attendance Graduation assemblies have been completed Graduation will be on June 14 at the Cal State East Bay stadium Senior Grad trip to Disneyland will be May 25

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Minutes

There were no union representative reports.

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Minutes

Superintendent Cindy Cathey provided the Board with the following report: The 2nd Superintendent and Board Representative Chat was held on Saturday, May 5, where approximately forty people were in attendance and discussed a wide-variety of topics Continuing the District community outreach efforts on the budget and District needs the Superintendent reported that: May 4 was the kick-off meeting for the Superintendent's Blue Ribbon Citizen Advisory Committee Trustee Mack-Rose, Catherine Lew, from the Lew Edwards Group, and she met with the rental housing office Completed the training of the administrators and individuals that will be doing the training as part of the Speakers Bureau Scheduling of presentations to various organizations has begun and tomorrow night President Mack-Rose will be doing at the Bal Theatre for the Homeowners' Association who will be attending the candidates' forum Opinion leader letters and surveys have been mailed/emailed to over 100 people Bancroft Middle School's Open House was last week Elementary Open Houses will be May 23 8th Grade Promotions will be on Wednesday, June 13, at the San Leandro High School gym: John Muir Middle School will start at 2:00 p.m. Bancroft Middle School will start at 5 p.m. When asked about the new Student Board member for the 2012-2013 school year, Student Board Member Martin said that interviews were held on May 8, 9. He will e-mail the Board with an update.

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Minutes

Trustee Prola reported that the Facilities and Technology committee met on May 11. The main topic of discussion was the painting and lighting contract award for Washington and McKinley Elementary Schools along with a discussion on comprehensive facility options for Washington Elementary School (which will come to the Board for consideration on May 29) and issues related to Measure B and M Bond projects. The next meeting will be May 23.

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Minutes

Trustee Almonte reported that the Eden Area ROP Governing Board met on April 12, 2012, and approved the Bill Warrants; Contract with Castro Valley Unified School District for transportation for the 2012-2013 school year; MOU with the Construction Craft Training Center (CCTC); Contract with Socrates Hat Trick for Attendance for the 2012-2013 school year; Renewal Application for Network for Entrepreneurship for the 2012-2013 school year; and Resolution 412: Day of the Teacher; Resolution 413: Classified Employees' Week; Resolution 414: Temporary Borrowing Between Funds and Resolution 415: Year End Budget Transfers of Funds. The Governing Board also recognized Students of the Month for April 2012: Alex Matula, Castro Valley High School, Computer Programming; and Theodore Nikolaou, Castro Valley High School, Construction Technology.

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Minutes

Trustee Katz-Lacabe reported that the San Leandro Disaster Council met on April 27 and received a report on the March 16 Emergency Operations Center exercise, and heard they are transitioning the management of the EOC duties from the San Leandro Senior Center to the Alameda County Fire Department. The committee had a brainstorming exercise and results will be revealed at the next meeting. He shared the results of the District's seismic evaluation with the committee, which was received very well.

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Minutes

The following items were pulled from the Consent Calendar: 19a-Certificated Personnel Report (Prola) 21d-Contract with School Site Solutions to Explore Community-based Health Center Facility Options (Prola) 22c-Proposed Lincoln High School Signage (staff) With the exception of Consent Items, 19a-Certificated Personnel Report, 21d-Contract with School Site Solutions to Explore Community-based Health Center Facility Options, and 22c-Proposed Lincoln High School Signage, the Board approved the Consent Calendar as amended.

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Hermy Almonte. | Vote: Yes Hermy Almonte .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

These items are considered routine and may be enacted by a single motion. At the request of any member of the Board, any item on the consent agenda shall be removed and given individual consideration for action as a regular agenda item.

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Quick Summary / Staff Recommendation

Approve the minutes of the Regular Board meeting held on May 1, 2012.

Attachments

• Regular Board Meeting Minutes - May 1, 2012 PDF · 187.2 KB ViewOpen Regular Board Meeting Minutes - May 1, 2012Download Regular Board Meeting Minutes - May 1, 2012

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Minutes

Trustee Prola asked and received confirmation that the appointment of the coaches does not come before the Board until they have been vetted and trained.

Actions

Motion - Motion made by Diana Prola and a seconded by Mike Katz-Lacabe. | Vote: Yes Hermy Almonte .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Attachments

• Certificated Personnel Report PDF · 78.2 KB ViewOpen Certificated Personnel ReportDownload Certificated Personnel Report

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Attachments

• Classified Personnel Report PDF · 60.9 KB ViewOpen Classified Personnel ReportDownload Classified Personnel Report

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Fiscal Impact

None to the General Fund $14,900 from Roosevelt School EIA Budget

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve the Contracted Services Agreement Between San Leandro Unified School District and Performance Fact, Inc. for Implementation Support for Roosevelt Elementary School's Instructional Focus Plan from May 2012-June 2013

Board Committee

This school year, Roosevelt Elementary School has been working to improve the learning of all students and like the District and several of our schools, utilized Performance Fact, Inc. to develop an instructional focus plan that addresses high quality innovation, coherence, and targets to improve outcomes for their students. In looking towards year 2 implementation of the instructional focus plan, Roosevelt proposes to work again with Performance Fact, Inc. to accomplish the following scope of work: 6-12 week implementation evaluation of goals, instructional strategies, formative assessment results, collaboration targeted instructional plan for "getting a win for all students on the state tests" instructional classroom monitoring, peer observations, effective feedback principal training and support to lead focused efforts analyze continuous progress monitoring build professional learning communities The details are in the attached agreement and scope of work.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• Performance Fact-Roosevelt MOU 2012-13 PDF · 281.4 KB ViewOpen Performance Fact-Roosevelt MOU 2012-13Download Performance Fact-Roosevelt MOU 2012-13

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Fiscal Impact

None to the General Fund; $10,000 from Roosevelt School EIA Budget

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve the Memorandum of Understanding Between San Leandro Unified School District and Mills Teacher Scholars for Professional Development Services at Roosevelt Elementary School from May 2012-May 2013 School Year

Background Information

For the past three years, Roosevelt Elementary School has been working in collaboration with Mills Teacher Scholars Program from Mills College in a small scale pilot with grade level teams of teachers on a cycle of inquiry action research project. Roosevelt School would like to enter into agreement with the Mills Teacher Scholar Program to build sustainability of this cycle of inquiry process to strengthen instruction and delve deeper into data and research to approach best practices. Mills Teacher Scholars will provide coaching and training for three teacher leaders to facilitate and lead inquiry sessions for staff. There will be ongoing coaching on peer-peer data collection and monthly planning and reflection sessions with the principal. Teachers self select to participate, but the school has been averaging 12 teachers per year (critical mass). This work is directly in alignment with the Professional Learning Communities (PLCs) work for elementary schools planned for next year.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• Mills Teacher Scholars-Roos PDF · 656.3 KB ViewOpen Mills Teacher Scholars-RoosDownload Mills Teacher Scholars-Roos

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Fiscal Impact

No cost to the General Fund $765,000 from ASES Grant (85% of grant award of $112,500 per site)

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve the Memorandum of Understanding between the San Leandro Unified School District and San Leandro Boys & Girls Club for After School Education and Safety (ASES) Programs for the 2012-2013 school year.

Policy / Code

Board Policy 5123 Promotion/Acceleration/Intervention/Retention

Background Information

In 08-09, SLUSD successfully partnered with The San Leandro Boys & Girls Club to expand the Club?s oversight and running of all eight of the District?s ASES sites (Garfield Elementary, Jefferson Elementary, McKinley Elementary, Monroe Elementary, Washington Elementary, Wilson Elementary, John Muir Middle, and Bancroft Middle School). The Boys & Girls Club has continued to run all eight ASES sites for the past four years and they have demonstrated their ability to meet the academic, enrichment and safety goals of ASES as outlined in proposition 49. Last year, our partnership successfully restored lost funding at both of our middle schools bringing us back to the original grant award of $112,500 at each of those sites. Furthermore, the Club has improved the quality of the program at all eight ASES sites, utilizing academic curriculum, participating in site professional development, providing increased staff time, increasing student attendance in the ASES program, increasing over-all enrollment, partnering with site administrators and district office staff, including parents in program goals, and ensuring that students are provided with a safe, structured and enriching experience until 6pm, Monday-Friday. In addition, the Boys & Girls Club has leveraged outside grant resources, most notably providing small group intervention at all sites, enabling students who are Below Basic to make strides towards Proficiency. Finally, The Club has provided the District with all necessary reporting and evaluation data and continued to partner with the District to build on best practices and evolve the program to meet the needs of SLUSD students in the after school environment. The Boys and Girls Club has been a responsible and responsive partner with the District.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• Boys-Girls Club MOU PDF · 74.4 KB ViewOpen Boys-Girls Club MOUDownload Boys-Girls Club MOU

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Quick Summary / Staff Recommendation

Ratify April payroll in the amount of $5,523,604.78

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Quick Summary / Staff Recommendation

Approve Bill Warrants #88-50120240 - 88-50135367 in the amount of $2,153,452.76.

Attachments

• Bill Warrants #88-50120240 - 88-50135367 PDF · 638.9 KB ViewOpen Bill Warrants #88-50120240 - 88-50135367Download Bill Warrants #88-50120240 - 88-50135367

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Quick Summary / Staff Recommendation

Approve the request for Intra-Budget Transfers and Revisions for April 2012.

Attachments

• Intra-Budget Transfers PDF · 640.9 KB ViewOpen Intra-Budget TransfersDownload Intra-Budget Transfers
• Intra-Budget Revisions PDF · 2.3 MB ViewOpen Intra-Budget RevisionsDownload Intra-Budget Revisions

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Fiscal Impact

The agreement with School Site Solutions is funded through Developer Fee Fund-Fund 25 with a budgeted cost not to exceed $26,340.

To

Cindy M. Cathey, Superintendent

Minutes

Trustee Prola asked why the effective date of the agreement on the contract which is March 23, 2012, rather than May 23, 2012. Assistant Superintendent Chin-Bendib explained because of the tight timeline, it was necessary to meet with School Site solutions, Inc. yesterday so they could begin the work on the projects.

Actions

Motion - Motion made by Diana Prola and a seconded by Mike Katz-Lacabe. | Vote: Yes Hermy Almonte .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the contract with School Site Solutions to explore Community-based Health Center Facility Options

Background Information

The San Leandro Unified School District (?District?) is the recipient of a grant from the San Francisco Foundation to work with community partners to develop a plan to implement a Community-based Health Center on or near the high school campus. The Community-based Health Center is built upon a national research-based model designed to provide essential services to students and families that when ignored or go untreated, impact a student's ability to focus on learning. These services can include: medical, dental, social and emotional supports and academic supports for students and their families. One of the biggest challenges faced by district?s seeking to implement a Community-based Health Center, is finding a facility large enough to house the health center. Currently, the District has inadequate facility space to house such a center and is working with our city and county partners to explore options. As the district explores potential facility configurations and options, one consideration is the property located at 13666 East 14th Street. However, in order for this property to be given serious consideration, there are many preliminary steps that must be taken. The District is seeking to enter into an agreement with School Site Solutions, Inc, to conduct a feasibility study for a potential location to house a future Community-based Health Center. The attached agreement covers the following scope of work, but is not limited to: Develop and coordinate site viability report Identify Title 5 health and safety elements related to the property Analyze and assist in resolving American Disability Act (ADA) compliance requirements if needed Provide California Environmental Quality Act (CEQA) compliance services if deemed appropriate Coordinate an appraisal service if deemed appropriate Coordinate Division of State Architect (DSA) process if deemed appropriate Details of the agreement are attached. The cost of the agreement is a not-to-exceed amount of $26,340 and will be dependent upon a preliminary analysis and a determination of next steps, if any. The fee will be paid out of the Developer Fees Fund (Fund 25). If at any time the facility is deemed not appropriate for the intended purpose, the process will be terminated. Staff has consulted legal counsel, external auditor, California School Services (SSC), Inc., SchoolWorks, and Total School Solutions on the viability of using developer fees for this agreement and potential project. The former three agencies have directed staff to check the scope covered by the Justification Study and seek clarification from the companies (SchoolWorks and Total School Solutions) on spending developer fee funds for this purpose. Both Schoolworks and Total School Solutions have approved the spending of developer fee funds for this purpose.

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• School Site Solutions Contract PDF · 89.7 KB ViewOpen School Site Solutions ContractDownload School Site Solutions Contract

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Fiscal Impact

None from the General Fund San Leandro Education Foundation to fund up to $10,000 for a AEC Marketing Consultant

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve the Consultant Contract with Diana Dragone to Implement the Marketing and Revenue Generating Efforts for the Arts Education Center

Background Information

In April of 2011, the District opened the Arts Education Center with its 550 seat theater. The San Leandro Education Foundation made a generous commitment to the district to fund the 50% Theater Supervisor position. The Theater Supervisor was hired in May 2011, to manage all aspects of the theater. It is extremely clear that managing the theater is far more than a part time position. While the current supervisor manages the theater, he has also taken on the task of marketing the theater to generate more rental business. The goal is for the theater to be self-sustaining and for the theater supervisor position to be a full-time position. As the theater has become busier over time, it has become clear that in order to ensure that the theater is self-sustaining, an investment must be made to promotion the theater for a variety of rental venues. At the January 10, 2012 Board meeting, the Board approved funding $10,000 of the Theater supervisor position in order to free up SLED funds so that SLED could fund the marketing consultant. The district is seeking to hire Diane Dragone, the proprietor of Silver Star Associates, as the marketing consultant whose sole purpose will be to market and promote the rental of the theater. The cost of the marketing position which is an amount not to exceed $10,000 will be reimbursed by SLED. The hourly rate is $30.00/hr. The duties of this consultant are attached.

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• Job Description - Marketing Consultant AEC PDF · 72.5 KB ViewOpen Job Description - Marketing Consultant AECDownload Job Description - Marketing Consultant AEC
• Contracted Services Agreement - Diane Dragone PDF · 73.5 KB ViewOpen Contracted Services Agreement - Diane DragoneDownload Contracted Services Agreement - Diane Dragone

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Fiscal Impact

None, but each contract will be funded based on its budget source requested.

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve contracts on the attached spreadsheet which are for amounts $5,000 or less for fiscal year 2011-2012.

Board Committee

Finance Committee on June 20, 2011

Background Information

Attached is the "summary spreadsheet for all contracts $5,000 or less for fiscal year". The spreadsheet will be provided to the Board at every board meeting if there are any contracts falling under this category. Detailed contract information will not be part of the Board packet but will be available for questions or inspection upon request. For accounting purposes, each contract still requires submission of a requisition for approval by site administrator. All contracts require two signatures - Initiating Administrator and the Chief Business Officer or a Cabinet member.

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• Contractor Summary Worksheet - 05/15/2012 PDF · 12.0 KB ViewOpen Contractor Summary Worksheet - 05/15/2012Download Contractor Summary Worksheet - 05/15/2012

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To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Adopt Resolution #12-36 to declare equipment surplus and/or obsolete due to the age and condition of the designated materials and equipment.

Board Committee

Not Applicable

Policy / Code

Board Policy 3270(a); Administrative Regulations #3270 (a) #6.

Background Information

When district-owned books, equipment and supplies become unusable, obsolete, or no longer needed, the Superintendent or designee shall identify these items to the Governing Board, together with their estimated value and a recommendation that they be sold or disposed of by one of the methods prescribed in law and administrative regulations. With Board approval, the Superintendent or designee shall arrange for the sale or disposal of these items. Please see attached.

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• Resolution #12-36 Surplus & Obsolete Equipment PDF · 573.5 KB ViewOpen Resolution #12-36 Surplus & Obsolete EquipmentDownload Resolution #12-36 Surplus & Obsolete Equipment

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Fiscal Impact

The project is funded by Measure B Local Bond and State grant funds. This Change Order #13 represents an increase of $233,000 to the prior contract amount of $4,769,571 for a new contract amount of $5,002,571. The project is within the construction budget of $6,043,298.

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve Change Order #13, in the amount of $233,000, to the Construction Contract with D.L. Falk Construction, Inc. for the San Leandro High School Career Technical Education Project, a 4.7% increase to the prior construction contract amount of $4,769,571.

Board Committee

Facilities & Technology Committee Meeting - May 2, 2012

Background Information

Renovation of the CTE Center, Shop Building, was identified in the Measure B language. AEDIS Architects was retained to prepare the design and construction documents for the renovation. Plans and specifications were approved by the Division of the State Architect (DSA) and the project was bid through the requirements of Public Contract Code. The project is divided into two phases. Phase one was built primarily over two summers, 2010 and 2011. Phase two is scheduled to be completed over the summer of 2012, when no students were present. The complete renovation performed in the two phases will include structural upgrades, restrooms, new shop equipment, lighting, roofing, painting, and exterior fa?ade improvements. The Board previously approved the construction contract with D.L. Falk Construction Inc. on April 14, 2010. Subsequently the Board approved: Change Order (CO) #1 on December 7, 2010, in the amount of $57,695. CO #2 on January 11, 2011, in the amount of $20,424. CO #3 on February 8, 2011, in the amount of $30,672. CO #4 on April 19, 2011, in the amount of $144,251. CO #5 on July 19, 2011, in the amount of $101,496. CO #6 on July 19, 2011, in the amount of $88,980. CO #7 on August 2, 2011, in the amount of $93,104. CO #8 on August 16, 2011, in the amount of $53,771. CO #9 on September 20, 2011 in the amount of $38,360. CO #10 on October 4, 2011 in the amount of <$345,838>. CO #11 on October 18, 2011 in the amount of $25,098. CO #12 on April 3, 2012, in the amount of $17,558. This final CO #13 in the amount of $233,000 is a 4.7% increase to the prior construction contract amount of $4,769,571. The project remains substantially below the construction budget of $6,043,298. The current total project budget for both phases is $10, 281,713. The targeted amount of qualifying expenditures to satisfy the terms of the grants equal $9,000,000. Currently, the District has committed approximately $8,033,581 and expended approximately $7,232,460, on the SLHS CTEC project, with phase two on track to expense the required grant match within budget. CO #13 Summary Item No. Days Amount 13.1 Description: Furnish and install additional overhead electrical conduit and wire in wood shop to serve equipment. 0 included below Reason: Value/Function ability/Flexibility Added Requested by: Architect 13.2 Description: Additional demolition and preparation at existing exterior windows in existing exterior concrete walls. 0 included below Reason: Hidden Condition Requested by: Contractor 13.3 Description: Modifications and repairs to existing security system. 0 included below Reason: Value/Function ability/Flexibility Added Requested by: Owner 13.4 Description: Furnish and install additional electrical and mechanical in metal shop to accommodate final equipment selections, revised phases and existing conditions 0 included below Reason: Value/Function ability/Flexibility Added Requested by: Architect 13.5 Description: Furnish and install additional electrical and mechanical in auto shop to accommodate final equipment selections, revised phases and existing conditions 0 included below Reason: Value/Function ability/Flexibility Added Requested by: Architect 13.6 Description: Summer 2011 acceleration of trades -41 included below Reason: Field Condition Requested by: Owner 13.7 Description: Credit unused owner controlled equipment allowance -20 included below Reason: Owner allowance Requested by: Owner 13.8 Description: Furnish and install additional gypsum board by Custom Drywall, Inc. 0 included below Reason: Value/Function ability/Flexibility Added Requested by: Owner 13.9 Description: Provide new glass and repair existing trim and frames at wood windows in Shop 506, Office 23. 0 included below Reason: Value/Function ability/Flexibility Added Requested by: Owner 13.10 Description: All disputed and agreed upon hazardous material removal, abatement & disposal performed by D L Falk and their subcontractors including but not limited to Cal Inc., Janus Corp and others. 0 included below Reason: Hidden Conditions Requested by: Contractor CHANGE ORDER No. (61) $ 233,000 Contract Summary Item Item Amount Running Contract Total Total Contract Increase Original Contract $4,444,000 $4,444,000 0% CO #1 $57,695 $4,501,695 1.3% CO #2 $20,424 $4,522,119 1.8% CO #3 $30,672 $4,552,791 2.4% CO #4 $144,251 $4,697,042 5.7% CO #5 $101,496 $4,798,538 7.9% CO #6 $88,980 $4,887,518 9.8% CO #7 $93,104 $4,980,622 12.1% CO #8 $53,771 $5,034,393 13.3% CO #9 $38,360 $5,072,753 14.1% CO #10 ($345,838) $4,726,915 6.4% CO #11 $25,098 $4,752,013 6.9% CO #12 $17,558 $4,769,571 7.3% CO #13 $233,000 $5,002,571 12.6% Budget Summary Career Technical Education Project (Shop Building) Soft Cost Budget $3,568,798 Hard Cost Budget Construction Construction Contingency $6,043,298 $604,329 Project Contingency $65,287 Total Project Budget $10,281,712

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• Change Order #13 PDF · 33.9 KB ViewOpen Change Order #13Download Change Order #13

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Fiscal Impact

Not Applicable

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve the Notice of Completion (NOC) for the San Leandro High School (SLHS) Career Technical Education (CTE) Project Phase One.

Board Committee

Facilities & Technology Committee Meeting - May 2, 2012

Policy / Code

Notice of Completion is subject to approval by the Board of Trustees per Contract Specification 00700 General Conditions, Article 21, and Section 21.05- Board Approval Authorizing Execution of Notice of Completion and Acceptance of Contract.

Background Information

All work required of the contractor, D. L. Falk Construction Inc., has been performed and is now complete. The final construction contract amount is $5,002,571 which includes all change orders. The project was completed within the construction budget. Retention is scheduled to be released based on the time frames prescribed by the Public Contract Code. The project completion date is May 15, 2012. The project team included AEDIS Architects (Architectural Design) and Harris & Associates (Construction Management).

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• Notice of Completion - SLHS CTE - Phase One PDF · 13.0 KB ViewOpen Notice of Completion - SLHS CTE - Phase OneDownload Notice of Completion - SLHS CTE - Phase One

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Fiscal Impact

Construction is paid by Measure B Bond Funds, Measure B Savings, and Measure M Bond Funds.

To

Cindy M. Cathey, Superintendent

Minutes

This item was pulled.

Quick Summary / Staff Recommendation

Approve the Lincoln High School New Signage.

Board Committee

Facilities and Technology Committee: March 7, 2012 and May 2, 2012.

Background Information

On December 6, 2011, the Board approved the architectural services contract with Jeffery E. Wong to provide design and construction administration services for Measure M and other projects at Lincoln High School. During the program and design phase of the modernization at Lincoln High School & Lighthouse Independent Study Center, Principal Alex Harp requested that Jeffery E. Wong Architects design a campus identification sign for potential inclusion in the new construction and modernization work at the site, funded through Measure B, Measure B Savings and Measure M. On March 7, 2012, the Facilities and Technology Committee discussed and reviewed the request and agreed in concept that a sign was appropriate. There was discussion of changing the name of the site from Lincoln High School to Lincoln Alternative Education Center. However, it was decided to leave the name as it currently is and design an appropriate new sign. Staff returned to the May 2, 2012, Facilities and Technology Committee to recommend that the proposed sign reflect the existing name of ?Lincoln High School.? Staff is estimating that the cost will not exceed $5,000.

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• Lincoln Signage PDF · 87.1 KB ViewOpen Lincoln SignageDownload Lincoln Signage

Link to this item

Fiscal Impact

Funded through the local Measure B Bond.

To

Cindy, M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve the Trip Hazard Repair Proposal by Souto Bros., in the amount of $11,362.00 for John Muir Middle School, funded from the Measure B, John Muir MS painting and lighting project.

Board Committee

Facilities and Technology Committee Meeting - April 18, 2012

Background Information

During a site safety inspection of exterior hardscape at John Muir Middle School, conducted by Maintenance and Operations management, a trip hazard condition was identified on the northwest side of Building C. This is an area where pedestrian traffic bottlenecks due to the placement of benches on the patio outside of the cafeteria and opens up to a bare dirt area (or mud) bordered by a six to ten inch offset between the concrete and the dirt area. There are also many tree roots from the adjacent magnolia trees which exacerbate the trip hazard. This area has become a path of travel for staff and students. Souto Brothers Landscaping, a local contractor who comes highly recommended from neighboring school districts, is currently under contract to perform similar work at Monroe Elementary School and has agreed to perform the work at a very low profit margin. Given that the paint and lights project will be happening at the site, for efficiency (presence of construction workers, disposal of debris, restricted access to the school) this is the best time to complete this project. The contractor will also install a small recessed area in the concrete for potential engraved brick, purchased as part of a school-wide fundraiser. The paint and lights construction project at Muir Middle School is nearly $1 million, thus, this trip hazard repair project can be economically absorbed into the paint and lights project budget, and funded from the Measure B funds.

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• Souto Bros Proposal for Muir Middle School PDF · 69.6 KB ViewOpen Souto Bros Proposal for Muir Middle SchoolDownload Souto Bros Proposal for Muir Middle School

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Quick Summary / Staff Recommendation

These items are presented for action at this time. Some may have been reviewed at a previous meeting.

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Minutes

The Board approved the recommendation from the Director of Student Support Services for the stipulated expulsion order for E16-11/12.

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Lance James. | Vote: Yes Hermy Almonte .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the recommendation from the Director of Student Support Services for the stipulated expulsion order for E16-11/12.

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Minutes

The Board approved the recommendation from the Director of Student Support Services for the stipulated expulsion order for E18-11/12.

Actions

Motion - Motion made by Lance James and a seconded by Mike Katz-Lacabe. | Vote: Yes Hermy Almonte .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the recommendation from the Director of Student Support Services for the stipulated expulsion order for E 18-11/12.

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Quick Summary / Staff Recommendation

These items are submitted for advance planning and to assist the Board in establishing future agenda items. The Board may, however, take action on the following:

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Fiscal Impact

None

To

Board of Education

Minutes

President Mack-Rose noted that in December there were two regular meetings (December 4 and 18) and one special meeting dedicated to the First Interim Report (December 11). She suggested combining the meetings in such a way to reduce the number of meetings from three to two. It was noted that Education Code 35143 requires that newly/reelected Trustees must be sworn in by the first Friday in December. It was agreed to schedule December 4 and the 11 as the regular board meetings, and December 18 would be a tentative meeting if needed.

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Lance James. | Vote: Yes Hermy Almonte .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

The Board will discuss and consider approving the schedule for the regular Board meetings for 2012-2013.

Board Committee

Not Applicable

Policy / Code

Board By Law 9320 - Meetings and Notices

Background Information

Meetings of the Governing Board are conducted for the purpose of accomplishing district business. At the beginning of each school year, the regular board meetings need to be scheduled. The Board of Education for San Leandro Unified School District holds two regular meetings each month typically on the first and third Tuesday of each month (shaded dates are placeholder meetings set aside for Board work sessions, Unaudited Actuals, 1 st and 2 nd Interims and Adoption Budget approvals). Federal holidays are included. Local holidays are not included as they have not yet been finalized. The first day of school for students has not been set. Listed below are the Federal Holidays (green on calendar), Tentative Board Work Sessions (blue on calendar) and Special Board meetings due to budget development timeline (yellow on calendar). Local holidays have not yet been finalized. Federal Holidays (Green on Calendar) July 4 (4th of July Holiday) September 3 (Labor Day Holiday) November 11 (Veterans' Day Holiday) November 22-23 (Thanksgiving Holiday (Federal only is 11/22) January 1 (New Years' Day Observance January 21 (Martin Luther King Jr. Day) February 18 (Presidents' Day) March (Cesar Chavez Observance) May 27 (Memorial Day) Tentative Board Work Sessions (Blue on Calendar) October 9 November 13 January 22 February 12 May 14 Special Board Meetings - Budget Reports (Yellow on Calendar) September 11 (Unauditied Actuals) December 11 (1st Interim Report) March 12 (2nd Interim before March 15) June 25 (Adoption Budget) Holidays Not Yet Decided November (Thanksgiving Week) December (Winter Recess Break) February (Presidents' Week April (Spring Break)

From

Cindy M. Cathey, Superintendent

Attachments

• Schedule of Regular Board Meetings for 2012-2013 PDF · 52.9 KB ViewOpen Schedule of Regular Board Meetings for 2012-2013Download Schedule of Regular Board Meetings for 2012-2013

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To

Cindy M. Cathey, Superintendent

Minutes

Assistant Superintendent Wong explained that at the March 20, 2012, a presentation was made regarding the revision to the policy. The Board provided feedback and suggestions for the Board Policy committee to review. Tonight, the final draft was being brought forward for Board consideration with the following revisions: Page 3: Kindergarten - Grade 3 will not require homework on Fridays and during breaks as a regular practice. This would not prohibit a teacher from giving a weekly homework packet to students on Fridays, since the intention is the packet is due the following Friday providing more time. Page 3-4: Grades 4-12 language remained the same: homework can be on Friday/breaks as needed. Regarding clarification about reading is in addition to the homework minutes or not, the revision noted on pages 2-4 state "Reading at home is expected in addition to the approximate time guidelines". The rationale is to build the enjoyment of reading and lifelong readers, and promote leisure reading, but no specificity of time is needed. Regarding clarification on the time given to makeup assignments for excused absences: CSBA model policy does not recommend time, and due to the variety of assignments across different content areas, flexibility should be given between the teacher and student. Regarding no homework for STAR testing: since state assessment will change significantly, the Board Policy Committee decided to hold off on make a change. Approximate time guidelines were boxed and listed by grade level: Kindergarten-Grade 3; Grade 4- Grade 5; Grade 6-8; and Grade 9-12 for easier clarification Trustee Prola suggested that once the revision to the Board Policy has been approved, it should be prepared for communicating with staff and parents and placed in the parent handbook. Trustee Katz-Lacabe would've liked to see homework eliminated at the lower grade levels. Trustee Mack-Rose appreciated the committee taking her feedback about being more explicite about reading expectations; however, she could not support this because if it is not included in the reading minutes requirement it is not going to get done, especially at the lower grades. A motion was made by Trustee Prola and seconded by Trustee Carey to approve the revision to Board Policy 6154 Homework; however, the vote ended in a tie with Trustees Almonte, James, and Carey voting "Yes" and Trustees Katz-Lacabe, Mack-Rose and Prola voting "No". The policy will go back to the Policy Committee for further review.

Actions

Motion - Motion made by Diana Prola and a seconded by Ron Carey. | Vote: Yes Hermy Almonte .; Yes Lance James .; Yes Ron Carey .; No Diana Prola .; No Mike Katz-Lacabe .; No Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Discuss and consider for approval the revisions to Board Policy 6154 Homework.

Board Committee

Board Policy Committee met on December 13, 2011, February 29, 2012, and April 25, 2012.

Background Information

In January 2011, the Board requested minor revisions to our current Board Policy 6154 on homework. There was an extensive process of working with teacher committees and soliciting feedback from parents and teachers as well as working with the Board Policy Committee. On March 20, 2012, a presentation was made regarding the revision to the policy. The Board provided feedback and suggestions for the Board Policy Committee to review. Attached is the final draft with the following revisions: Page 3: Kindergarten - Grade 3 will not require homework on Fridays and during breaks as a regular practice. This would not prohibit a teacher from giving a weekly homework packet to students on Fridays, since the intention is the packet is due the following Friday providing more time. Page 3-4: Grades 4-12 language remained the same: homework can be on Fridays/breaks as needed. Regarding clarification about reading is in addition to the homework minutes or not, the revisions noted on pages 2-4 state "Reading at home is expected in addition to the approximate time guidelines". The rationale is to build the enjoyment of reading and lifelong readers, and promote leisure reading, but no specificity of time is needed. Regarding clarification on the time given to makeup assignments for excused absences: CSBA model policy does not recommend time, and due to the variety of assignments across different content areas, flexibility should be given between the teacher and student. Regarding no homework for STAR testing: since state assessments will change significantly, the Board Policy Committee decided to hold off on making a change. Once the revision to the Board Policy has been approved, it will be prepared for communicating with staff and parents and placed in the parent handbook.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• Homework Policy 6154 PDF · 112.0 KB ViewOpen Homework Policy 6154Download Homework Policy 6154

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Fiscal Impact

Part of the savings generated by Energy Education, Inc (EEI) will be used to pay this position. There is no cost to the District?s Unrestricted General Fund.

To

Cindy M. Cathey, Superintendent

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Hermy Almonte. | Vote: Yes Hermy Almonte .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Review and approve the Energy Education Specialist job description and position.

Board Committee

Facilities & Technology Committee meetings: October 8, 2010; March 7, 2012; March 21, 2012; Board of Education meeting: December 3, 2010

Background Information

The Board of Education approved a contract with Energy Education, Inc., on May 1, 2012. The next step in implementing the contract is to create an appropriate job description for the Energy Education Specialist. The job description is attached and the proposed salary range is not-to-exceed $34,000. The total $40,000 indicated on the ?Energy Savings Plan? includes salary driven costs. As a recap of EEI, its goal and purpose is to provide school districts with a customized, comprehensive people-driven energy conservation program that will focus on changing human behavior to help districts reduce their consumption of energy and water without any equipment upgrades. Implementation of these programs is guided by a team of EEI?s energy consultants. The cost of the Energy Education Specialist will be paid by the savings to be generated by EEI. There is no direct charge to the District?s Unrestricted General Fund. The Energy Education Specialist will be a part time position. Part of the job requirements is for the person to be able to work a flexible schedule including weekdays, weeknights, weekends, holidays and summer breaks.

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• Energy Specialist Job Description PDF · 98.5 KB ViewOpen Energy Specialist Job DescriptionDownload Energy Specialist Job Description

Link to this item

Quick Summary / Staff Recommendation

These items are intended to keep the Board informed on various District business matters which do not require action by the Board.

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Quick Summary / Staff Recommendation

Miscellaneous Receipts in the amount of $17,096,576.54

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Minutes

Tentative Special Board Meeting - May 29, 2012 Regular Board Meeting ? June 5, 2012 Regular Board Meeting ? June 19, 2012 Special Board Meeting ? June 26, 2012

Quick Summary / Staff Recommendation

Tentative Special Board Meeting - May 29, 2012 Regular Board Meeting ? June 5, 2012 Regular Board Meeting ? June 19, 2012 Special Board Meeting ? June 26, 2012

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Minutes

The meeting was adjourned at 9:51 p.m.

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Lance James. | Vote: Yes Hermy Almonte .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

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