Regular Board Meeting

Quick Summary / Staff Recommendation

This is an opportunity for the public to comment prior to the Board's consideration of any closed session agenda items.

Link to this item

Minutes

President Mack-Rose led the Pledge of Allegiance to the Flag.

Link to this item

Minutes

The Board approved the agenda of May 1, 2012.

Actions

Motion - Motion made by Ron Carey and a seconded by Lance James. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the Regular Board meeting agenda for May 1, 2012.

Link to this item

Quick Summary / Staff Recommendation

Members of the audience who wish to address the Board are asked to complete the yellow card available at the entrance and submit it to the Board's Administrative Assistant. Speakers who have completed the card will be called when the item is reached on the agenda or, for non-agenda items, during the Public Testimony. Cards are to be turned in before the item is reached on the agenda. Please note that the meeting is being recorded. State law prohibits the Board of Education from taking any action on or discussing items that are not on the posted agenda except to A) briefly respond to statements made or questions posed by the public in attendance; B) ask questions for clarification; C) provide a reference to a staff member or other resource for factual information in response to the inquiry; or D) ask a staff member to report back on the matter at the next meeting and/or put it on a future agenda. (Government Code 54954.2(a)).

Link to this item

Minutes

The Board of Education and Superintendent presented a Certificate of Commendation to Cinthya Barba for being selected as Eden Area Regional Occupational Program (ROP) "Student of the Month" for March 2012 in the Graphics Program. The Board of Education and Superintendent presented a Certificate of Commendation to Elizabeth Connell for being selected as Eden Area Regional Occupation Program (ROP) "Student of the Month" for March 2012 in the Retail Floral Program.

Quick Summary / Staff Recommendation

Goal #1: Educate the Whole Child: Ensure the academic, physical, social and emotional well being of every student The Board of Education and Superintendent will present a Certificate of Commendation to Cinthya Barba for being selected as Eden Area Regional Occupational Program (ROP) "Student of the Month" for March 2012 in the Graphic Program The Board of Education and Superintendent will present a Certificate of Commendation to Elizabeth Connell for being selected as Eden Area Regional Occupation Program (ROP) "Student of the Month" for March 2012 in the Retail Floral Program.

Link to this item

Minutes

Deborah Cox, Chair of the Citizens? Bond Oversight Committee (CBOC) presented the CBOC's Annual Report (FY 2010-2011) to the Board and the community. The report included an overview of the Committee?s responsibilities, which includes providing oversight to both Measure B and Measure M bond measures, updates on the Measure B and Measure M Bond projects, and a report on the 2010-2011 Measure B Performance Audit, conducted by Crowe Horwath, LLP. This is the fourth year in a row that the District has received 100% rating on the Measure B Performance Audit. The next CBOC meeting will be on Wednesday, October 10, 2012, at 6 p.m. in the District Office and are open to the public. The Board thanked the committee for their work and commended Ms. Cox for everything that she does for the District.

Quick Summary / Staff Recommendation

Goal #2: Ensure the Financial Stability and Efficiency of the District Deborah Cox, Chair of the Citizens? Bond Oversight Committee (CBOC) will present the CBOC?s Annual Report to the Board and the Community. The report will include an overview of the Committee?s responsibilities, which includes providing oversight to both Measure B and Measure M bond measures, updates on the Measure B and Measure M Bond projects, and a report on the 2010-2011 Measure B Performance Audit.

Link to this item

Minutes

Mike Walbridge, Director of Curriculum and Instruction, provided a presentation, "Introduction to the Common Core State Standards (CCSS) & New Assessments," describing the new standards and assessments including a timeline for implementation. Adopted in August 2012, Senate Bill 1 from the Fifth Extraordinary Session (SB X51) established an Academic Content Standards Commission to develop standards in mathematics and English language arts. Eighty-five percent of the standards were to consist of the CCSS with up to 15 percent additional material to be included at the discretion of each state. The State of California has joined the Smarter Balanced Assessment Consortium, which is comprised of 28 states across the country and has adopted common standards and assessments for English language arts and mathematics that will be implemented in the 2014-2015 school year in all schools across the state. These were developed through a state-led effort to establish consistent and clear educational standards for both content areas and are designed to prepare our K-12 students for college and career success. While adopted by individual states, the common core state standards, in essence, create national standards. It also provides a balanced assessment system and access to tailored, online reports. This will allow for sharing of information across districts and states and will link teachers to a digital clearinghouse of formative assessment materials. The Board thanked staff for the presentation and raised clarifying questions which were addressed by the staff.

Quick Summary / Staff Recommendation

Goal #1: Educate the Whole Student: Ensure the academic, physical, social and emotional well being of every student The State of California, along with a consortium of 28 states across the country, has adopted common standards and assessments for English language arts and mathematics that will be implemented in the 2014-2015 school year in all schools across the state. These were developed through a state-led effort to establish consistent and clear educational standards for both content areas and designed to prepare our K-12 students for college and career success. California also added additional supporting standards to complete the "Common Core" for California students. Mike Walbridge, Director of Curriculum and Instruction, will provide an introductory presentation describing the new standards and assessments and will include a timeline for implementation.

Link to this item

Minutes

The Board received a presentation from Assistant Superintendent Song Chin-Bendib on the final proposal from Energy Education Inc. (EEI). Energy Education In., a company that is based in Dallas Texas, has saved organizations across the country more than $2 billion for education. The savings came from implementing people-oriented "Transformational Energy Management" processes and thus spending less on utility and water bills. The proposal from Energy Education provides a guarantee to the energy savings. The company has provided several presentations to the Facilities & Technology Committee over the past two years. There was also a preliminary presentation to the Board on December 7, 2010. The proposal from Energy Education provides a guarantee to the energy savings. Assistant Superintendent Chin said that staff has done extensive and exhaustive research and reference checks on this company, who provided positive comments including: "(EEI) they have saved us a ton of money; they are very, very good, they are there all the time..."; "EEI saved us $2.0M over 3 years..."; and "EEI is very, very good, we had them for 4 years and even after the contract expires, EEI still provides the data to the energy specialist. They delivered what they promised". The proposal from Energy Education has a savings guarantee. Section 8 of the contract states that "EEI shall reimburse the District for the difference if the District's Costs (as defined in the contract) exceed its Total Savings, computed from the Start Date at the end of any Performance Year securing the Term ("savings guarantee"). In addition to doing reference checks on EEI, the Assistant Superintendent also consulted legal counsel, however, the District's legal counsel had some reservations about this contract based on some concerns. Some of the concerns of legal counsel are: "There is no early termination option for the District unless the District pays a significant penalty". "Savings guarantee" is merely the contractual promise and that the District's sole remedy appears to be the filing of a lawsuit against an out of state company" (assuming there is a problem with the company later) PUBLIC COMMENT Carol Delton, SLTA, supported energy savings; however, was concerned about the baseline calculations, urging the Board to consider solar initiatives where the District does not have to pay into it to receive the benefit, urging the Board to be extremely cautious in making this very large investment with no recourse to terminate early.

Quick Summary / Staff Recommendation

Goal #2: Ensure the Financial Stability and Efficiency of the District Goal #5: Ensure Safe and Well Maintained Facilities Energy Education Inc., a company that is based in Dallas Texas, has saved organizations across the country more than $2 billion for education. The savings came from implementing people -oriented "Transformational Energy Management" process and thus spending less on utility and water bills. The proposal from Energy Education provides a guarantee to the energy savings. The company has provided several presentations to the Facilities & Technology Committee over the past two years. There was also a preliminary presentation to the Board on December 7, 2010. Staff has done extensive and exhaustive research and reference checks on this company, and legal counsel has reviewed the proposal. This is a follow up presentation to the Board based on the final proposal that has been negotiated and reviewed by both parties.

Link to this item

Quick Summary / Staff Recommendation

These items are submitted for advance planning and to assist the Board in establishing future agenda items. The Board may, however, take action on the following:

Link to this item

Fiscal Impact

It is expected that Energy Education, Inc (EEI) will generate energy savings to the San Leandro USD Unrestricted General Fund.

To

Cindy M. Cathey, Superintendent

Minutes

The Board discussed and reviewed the contract with Energy Education, Inc. Several issued were raised regarding the necessity of solar, district/companies expectations of the consultant, and cancellation process. Comments during the discussion focused on energy calculations such as solar, noting that while the use of solar will reduce our cost in the end it does not reduce the amount of energy consumption; how construction will impact our baseline; and how will the District sustain the program. Following the vote, the Board took a break at 9:12 p.m. and reconvened at 9:15 p.m.

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Hermy Almonte. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; No Lance James .; No Ron Carey .; No Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Discuss, review and consider approval of the contract with Energy Education, Inc. (EEI).

Board Committee

Facilities & Technology Committee meetings: October 8, 2010; March 7, 2012; March 21, 2012; Board of Education meeting: December 3, 2010

Background Information

In the summer of 2010, Assistant Superintendent of Business & Operations was approached by a marketing representative from Energy Education, Inc. (EEI). Since then the Assistant Superintendent of Business & Operations has been: Researching and analyzing the data provided by EEI; Presenting EEI contract to Facilities & Technology and Board meetings; Negotiating extensively with EEI and consulting with legal counsel on the final draft of the contract; Conducting numerous reference checks on EEI. EEI?s goal and purpose is to provide school districts with a customized, comprehensive people-driven energy conservation program that will focus on changing human behavior to help districts reduce their consumption of energy and water without any equipment upgrades. Implementation of these programs is guided by a team of EEI?s energy consultants. It is appropriate to note that the San Leandro USD (SLUSD) has consistently applied and continues to apply numerous strategies to conserve and save energy costs. These strategies include but are not limited to reviewing and analyzing energy bills; upgrading infrastructures such as water flow amenities; improving insulation from roofing projects; standardizing and improving lighting fixtures in classrooms and offices. All of these measures have saved SLUSD thousands of dollars throughout the years. However, there is still the human behavior element in energy consumption that has not been explored or improved upon. There are many occasions where lights are left on during the weekends and/or holidays. It is this strategy to improve human behavior in energy consumption that has saved many other districts hundreds of thousands or millions over the years based on testimonials of staff members from the various school districts contacted by the Assistant Superintendent. Some of the districts contacted by the Assistant Superintendent are: Castro Valley USD San Lorenzo USD (the CBO was formerly at Fremont USD, and Fremont had EEI as well) Dublin USD Las Virgenes USD Clovis USD Downey USD Some of these Chief Business Officials (CBOs) have worked in other school districts previously which by extension we have learned of the other districts? experiences with EEI. All of the districts contacted by the Assistant Superintendent provided positive comments about EEI and that EEI has delivered results to their bottom line via savings of energy costs. Some of the comments are: ? (EEI) they have saved us a ton of money; they are very, very good, they are there all the time??; ?EEI saved us $2.0 M over 3 years?.?; ?EEI is very, very good, we had them for 4 years and even after the contract expired, EEI still provides the data to the energy specialist. They delivered what they promised?. The proposed agreement by EEI has a savings guarantee. Section 8 of the contract states that ?EEI shall reimburse the District for the difference if the District?s Costs (as defined in the contract ) exceed its Total Savings, computed from the Start Date at the end of any Performance Year during the Term (?savings guarantee?). The contract is attached in this Board item. In addition to doing reference checks on EEI, the Assistant Superintendent has also consulted legal counsel from School & College Legal Services of California on the EEI contract. However, the District?s legal counsel has reservations about this contract based on some concerns. Some of the concerns of legal counsel are: ?There is no early termination option for the District unless the District pays a significant penalty?. ?savings guarantee? is merely a contractual promise and that the District?s sole remedy appears to be the filing of a lawsuit against an out of state company? (assuming there is a problem with the company later) The Assistant Superintendent has done the due diligence required of this type of contract and exhausted her investigation and research on the subject. It is presented to the Board for review, questions and potential approval. During the past two years, staff and/or EEI have presented the EEI contract and/or related materials to the Facilities & Technology committee numerous times, and a full presentation to the Board of Education. It is recommended that the Board discuss and review this contract, and whether or not to approve the contract.

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• Energy Education Inc. Contract PDF · 111.4 KB ViewOpen Energy Education Inc. ContractDownload Energy Education Inc. Contract
• EEI Explanation Brief PDF · 132.3 KB ViewOpen EEI Explanation BriefDownload EEI Explanation Brief
• SLUSD EEI Matrix - Salary PDF · 84.5 KB ViewOpen SLUSD EEI Matrix - SalaryDownload SLUSD EEI Matrix - Salary

Link to this item

Minutes

Trustee Sullivan reported receipt of the following emails from April 17, 2012 through May 1, 2012: From Robin Michel regarding "Press Release: Informal Chats with the Superintendent," "Last Weekend to See "Crazy for You," and "Pennies for Patients Students vs Staff Charity Basketball Game at John Muir, Thursday, May 10, 2:30-4:30 p.m., donation requested"; from Kathy Ornelas regarding "Reminder Disaster Council meeting on Friday, April 27"; from Tanya Daly regarding "Alameda County 4-H SET Career Day"; from Myrna Hernandez regarding two issues of the "Washington Newsletter"; from Georgett Jackson regarding "McKinley Bulletin"; from Ling King regarding "Retirement Party for Doris Wong-Sing and Esteban Zapiain," and "Pat Doohan Retirement Party"; from Veronica Sanchez regarding "Garfield Newsletter"; from Lycette Kintanar regarding "Call for Nominations - NCS/CIF Rep by May 15"; from Senator Corbett regarding "Senator Corbett Fights for Community Hospitals," and "Senator Corbett Aims to Better Track Internet Crime"; from Jennifer Keystone regarding "Letter from Roosevelt 5th Grader"; from Rob Rich Beautification Day"; from Wilson Elementary regarding "Dolphin New"; from Deborah Cox regarding "Less funding for gang prevention program." from Cindy Cathey, regarding "Roosevelt School Wins Safe Routes to Schools Program Golden Sneaker Award"; from Carol Alvarez regarding "Madison Parent Newsletter"; from Mike Katz-Lacabe regarding "The Nation, What TEachers Want"; from Jennifer Sherwood regarding "Bancroft Musica Theater May 11, 12, 18, 19 (8 p.m.) 13, 20 (2 p.m.) Donation is requested."

Link to this item

Minutes

Student Board member Jack Martin updated the Board on events at the San Leandro High School campus and Fred T. Korematsu campus: The spring musical "Crazy for You" concluded last Saturday, April 28 STAR testing has begun, adding that the schedule remains difficult 2012-2013 Associated Student Body officers were selected: Alli Oshida will serve as President College acceptances will be finalized today, noting that many of the students have been accepted to many top universities such as Cal Berkeley, UCLA, and Stanford An Army ROTC representative was at the school today and distributed free "dog tags" Regarding lanyards, a new Student Code of Conduct was distributed, noting that several people were joking a lot about code #10 - "When in doubt, whip it out...your lanyard!", which he felt was not very appropriate Boys volleyball is having a great year and drew a large crowd for their final match Prom will be May 18 at the Exploratorium in San Francisco AP tests begins next week

Link to this item

Minutes

There were no Union Representative reports.

Link to this item

Minutes

Superintendent Cindy Cathey provided the following report: Update on internal and external communication efforts related to the budget and Parcel Tax: She thanked trustee Katz-Lacabe for setting up "Survey Monkey." She sent out a letter to staff and our parent community asking that they complete a community survey that will help the District develop a plan that can best serve the educational and teaching needs of our students, teachers, and staff As part of our Parcel Tax outreach efforts, a training was held for a team of people who will be making presentations to the various community groups (PTA/PTO Dad's Clubs, Homeowners Association to name a few). Upcoming Parcel Tax meetings/trainings include: Principals' training - Thursday, May 3 Parcel Tax Team meeting (including union representatives) - Thursday, May 3 Meeting comprised of recognized opinion leaders throughout the community - Friday May 4 The Superintendent attended the Scholarship Foundation Dinner, adding that the attendance was must larger than the previous year. Scholarships will be awarded to students on Friday, June 8; Spring Forum for Children was Saturday, April 21. Delaine Eastin was the keynote speaker. She thanked Jacqui Diaz for all of her hard work putting this event together; Sunday, April 22, was the Southern Alameda County Cultural Pursuits Awards Ceremony where well over 80 of our students were nominated and many attended Tuesday, April 24, was the first of two "Chat with the Superintendent and Board Members," which was very enlightening. Many things were discussed, including an issue that was referenced in the San Leandro Times regarding Bancroft Middle School. The 2nd "Chat" will be at the library on Saturday, May 5, 9:30-10:30 a.m. She encouraged the Board to attend. Sunday, May 6, will be "Run for the Schools" (a fundraiser for San Leandro Schools K-12 health & fitness program) at the San Leandro Marina

Link to this item

Minutes

Trustee Sullivan reported that the Curriculum Committee met on April 25 and continued the discussion on the Transitional Kindergarten (TK) plan and how to communicate to the families. They also discussed the possibility of having smaller class sizes for the two schools who will be offering TK.

Link to this item

Minutes

Trustee Sullivan reported that the Policy Committee met on April 25 and discussed the revisions to the the Homework Policy.

Link to this item

Minutes

Trustee Prola reported that the F & T Committee met on April 18 and discussed the asphalt and concrete repair at John Muir and Monroe, hardscape buckling from tree roots and uneven surfaces at John Muir, and an Amendment #2 to AEDIS Architects contract for Pacific Sports Complex & Burrell solar design.

Link to this item

Minutes

Trustee Sullivan reported that she was unable to attend the meeting; however, noted that the Association discussed the Fair Political Practice Commission (FPPC). She will forward any handouts that may have been distributed.

Link to this item

Minutes

The following item was pulled from the Consent Calendar: 20b - Approve the Trip Hazard Report Proposal by Souto Bros. for Monroe Elementary School (Almonte) With the exception of Consent item 20b-Approve the Trip Hazard Report Proposal by Souto Bros. for Monroe Elementary School, the Board approved the Consent Calendar as amended.

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Diana Prola. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

These items are considered routine and may be enacted by a single motion. At the request of any member of the Board, any item on the consent agenda shall be removed and given individual consideration for action as a regular agenda item.

Link to this item

Quick Summary / Staff Recommendation

Approve the minutes of the Regular Board meeting held on April 3, 2012.

Attachments

• April 3, 2012, Minutes PDF · 236.6 KB ViewOpen April 3, 2012, MinutesDownload April 3, 2012, Minutes

Link to this item

Quick Summary / Staff Recommendation

Approve the minutes of the Regular Board meeting held on April 17, 2012.

Attachments

• April 17, 2012, Minutes PDF · 206.6 KB ViewOpen April 17, 2012, MinutesDownload April 17, 2012, Minutes

Link to this item

To

Board of Education

Quick Summary / Staff Recommendation

Adopt Resolution #12-31, certifying that Board Member Morgan Mack-Rose's absence from the April 17, 2012, regular Board meeting was due to hardship.

Board Committee

Non Applicable

Policy / Code

Education Code 25120; Board Policy 9250

Background Information

A Board member who is absent from a meeting may be paid for the absence by submitting the appropriate District form D9250 to the Superintendent's Administrative Assistant within 30 calendar days requesting that a resolution be placed on the Board agenda to declare that at the time of the meeting he or she was performing services outside the meeting for the school district; he or she was ill or on jury duty; or the absence was due to a hardship deemed acceptable by the Board.

From

Cindy M. Cathey, Superintendent

Attachments

• Resolution #12-31 Board Compensation - Morgan Mack-Rose PDF · 72.9 KB ViewOpen Resolution #12-31 Board Compensation - Morgan Mack-RoseDownload Resolution #12-31 Board Compensation - Morgan Mack-Rose

Link to this item

To

Board of Education

Quick Summary / Staff Recommendation

Approve the designation of CIF representatives to the league for the 2012-2013 school year.

Board Committee

Non Applicable

Policy / Code

Ed. Code 33353 (a)(1) CIF Constitution, Article 2, Section 25, pg. 16

Background Information

Representatives to the California Interscholastic Federation League must be designated and approved by the Board each year to be able to vote on matters concerning their league and section. If the CIF Section Office does not receive this form by the deadline of July 2, 2012, our voting privileges will be suspended for the 2012-2013 school year. The San Leandro High School Representatives for the 2012-2013 school year are: Linda Granger, Principal Jerome Manos, Athletic Director Jeanette Wood, Athletic Director

From

Cindy M. Cathey, Superintendent

Attachments

• CIF 2012-2013 Designation PDF · 94.9 KB ViewOpen CIF 2012-2013 DesignationDownload CIF 2012-2013 Designation

Link to this item

To

Board of Education

Quick Summary / Staff Recommendation

Adopt Resolution No. 12-34 Proclaiming May as Asian American and Pacific Islander Heritage Month

Background Information

Every year, the month of May is proclaimed Asian American and Pacific Islander Heritage Month to raise awareness and honor contributions and accomplishments that Asian Americans and Pacific Islanders have made to our history and culture. The year's theme, "Breaking the Mold: Visibility Through Expression" focuses on the various forms of expression that Asian Americans and Pacific Islanders use to break stereotypes about racial and cultural identities. The advancement of media outlets and social platforms continues to serve as vehicles of change to represent their voice on contemporary Asian American and Pacific Islander topics. These forms of creativity introduced an era of self-production, self-realization, and self-fulfillment to give rise to an innovative Asian American and Pacific Islander identity. The District recognizes the contributions of Asian Americans and Pacific Islanders and promotes celebration of this month to provide an opportunity for all schools to learn more about the past and to better understand the Asian American and Pacific Islander?s experiences that have shaped the Nation, and recognizes that ethnic and racial diversity of the United States enriches and strengthens the Nation.

From

Cindy M. Cathey, Superintendent

Attachments

• Resolution Asian Pacific Amer PDF · 24.5 KB ViewOpen Resolution Asian Pacific AmerDownload Resolution Asian Pacific Amer

Link to this item

Attachments

• Certificated Personnel Report PDF · 82.1 KB ViewOpen Certificated Personnel ReportDownload Certificated Personnel Report

Link to this item

Attachments

• Classified Personnel Report PDF · 62.7 KB ViewOpen Classified Personnel ReportDownload Classified Personnel Report

Link to this item

Fiscal Impact

$113,498.72 - Special Education funds.

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve non-public school/agency contracts as listed above for the 2011-2012 school year.

Board Committee

Not Applicable

Policy / Code

Education Code: 56365(a) Education Code: 56361(3) Education Code: 56366

Background Information

New non-public school placement contracts for the school year 2011-2012. Student # DOB Cost Location #1 11/2/98 $9,381.00 Seneca #2 2/7/98 $9,699.00 Seneca #3 1/23/97 $8,154.00 Spectrum #4 1/26/94 $3,864.00 STARS HS #5 6/11/96 $3,200.00 STARS HS #6 12/28/05 $39,600.36 Lincoln Child Center #7 1/9/04 $39,600.36 Lincoln Child Center Total $113,498.72

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• Spectrum PDF · 99.3 KB ViewOpen SpectrumDownload Spectrum
• STARS HS PDF · 173.1 KB ViewOpen STARS HSDownload STARS HS
• Seneca PDF · 197.6 KB ViewOpen SenecaDownload Seneca
• Lincoln Child Center PDF · 206.9 KB ViewOpen Lincoln Child CenterDownload Lincoln Child Center

Link to this item

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve the Revision to Board Policy and Administrative Regulation 5111 - Admission

Board Committee

Board Policy Committee met on February 29, 2012 and April 25, 2012.

Policy / Code

Education Code 48000, 48010, 48002

Background Information

The Kindergarten Readiness Act, signed into law in 2010, changed the school admittance requirements for Kindergarten phased in over three years. Beginning this year, children are eligible for enrollment in Kindergarten when the child has his/her fifth birthday by November 1st. In addition, by law, a child between November 1-December 2 would be eligible for a Transitional Kindergarten program, the first year of a two-year Kindergarten experience. Our current Board Policy and Administrative Regulations need to reflect the following changes: Update language in paragraph 1 and 2 (Board Policy) Change of age requirements phased in over 3 years (Administrative Regulations) Add Transitional Kindergarten program (Administrative Regulations) Add documentation requirements (Administrative Regulations) Please refer to the revisions in the attached policy.

From

Debbie Wong, Assistant Superintendent, Educational Services

Attachments

• Admissions BP AR 5111 PDF · 115.9 KB ViewOpen Admissions BP AR 5111Download Admissions BP AR 5111

Link to this item

Fiscal Impact

The Developer Fee Justification Study is funded through Developer Fee Fund-Fund 25 with a budgeted cost of $6,956.

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve the proposed agreement for the Developer Fee Justification Study with Total School Solutions.

Policy / Code

Education Code Section 17620

Background Information

California requires a Developer Fee Justification Study in order to validate an increase/decrease in our developer fee rates. Currently, the District receives $2.97 per square foot for residential and $.47 per square foot for commercial. These rates are from the study that was Board approved on February 28, 2008. In early 2009, the District determined that it qualified for Level 2 Developers Fee which would generate a higher collection of developer fees. Therefore, on January 21, 2009, the Board approved the agreement with SchoolWorks Inc. to complete a School Facilities Needs Analysis Report. Once this report was completed, Resolution 09-47 for the recommended Fee Structure for Level 2 Developers Fee of $3.52 per square foot for new residential within the boundaries of the San Leandro USD, was presented and approved by the Board on September 15, 2009. Level 2 fees are only effective for one year, starting on the day the Board approves the new rates. Once the year is up, Level I fees once again become effective until the State Allocation Board (SAB) approves new rates. SAB approves new rates on even calendar years only. On January 25, 2012, the SAB approved a bi-annual adjustment to Level I Developer Fees. Therefore, a new Developer Fee Justification Study needs to be conducted in order to ratify the new rates. Staff put out a request-for-proposals (RFP) for a Developer Fee Justification Study, Level I on February 27, 2012. Two proposals were received by the due date of March 9, 2012, and Total School Solutions was selected based on review and reference checks. The cost of this proposed Level I Developer Fee Justification Study is $6,956 which includes all hourly charges and out of pocket expenses for the work as outlined in the proposal, as well as one presentation to the Board of Education.

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• Total School Solutions Proposal - Developer Fees PDF · 445.9 KB ViewOpen Total School Solutions Proposal - Developer FeesDownload Total School Solutions Proposal - Developer Fees
• Developer Fees Contract - Total School Solutions PDF · 170.9 KB ViewOpen Developer Fees Contract - Total School SolutionsDownload Developer Fees Contract - Total School Solutions

Link to this item

Fiscal Impact

None, but each contract will be funded based on its budget source requested.

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve contracts on the attached spreadsheet which are for amounts $5,000 or less for fiscal year 2011-2012.

Board Committee

Finance Committee on June 20, 2011

Background Information

Attached is the "summary spreadsheet for all contracts $5,000 or less for fiscal year". The spreadsheet will be provided to the Board at every board meeting if there are any contracts falling under this category. Detailed contract information will not be part of the Board packet but will be available for questions or inspection upon request. For accounting purposes, each contract still requires submission of a requisition for approval by site administrator. All contracts require two signatures - Initiating Administrator and the Chief Business Officer or a Cabinet member.

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• Contracts $5,000 or less May 1 PDF · 13.7 KB ViewOpen Contracts $5,000 or less May 1Download Contracts $5,000 or less May 1

Link to this item

Fiscal Impact

The cost of architectural services is included in the approved Measure ?M? project list from the November 2010 Facility General Obligation Bond Election.

To

Cindy M. Cathey, Superintendent

Quick Summary / Staff Recommendation

Approve Amendment #2, in the amount of $118,890, to the Architectural Services Agreement with AEDIS Architecture & Planning for the San Leandro Unified School District Sports Complex and Burrell Field.

Board Committee

Facilities and Technology Committee: April 18, 2012

Background Information

On March 1, 2011, the Board of Education approved AEDIS Architecture & Planning (AEDIS), through a Request for Qualifications (RFQ) process, to be placed in an Architectural Pool for use on selected projects as identified through Measure M, the $50.1 million school facilities bond passed by San Leandro voters on November 2, 2010. On March 15, 2011, the Board approved AEDIS to provide architectural design services, in the amount of $1,075,125, for the replacement of the athletic facilities at the Pacific Sports Complex and Burrell Field. The Measure M Project List identifies $6.8 million for sustainability/solar projects with Burrell Field listed as a possible location. Staff has considered a strategy that maximizes efficiency by incorporating the deployment of solar photovoltaic panels into the design of the Pacific Sports Complex and Burrell Field project. To that effect, AEDIS was tasked with developing options for the inclusion of solar in their design. At the December 21, 2011, Facilities and Technology Committee, AEDIS presented various options for solar at Pacific Sports Complex and Burrell Field. During the meeting, F & T Committee members requested more information on the cost benefit analysis of the solar project (including the estimated return on investment), more in-depth education about the impacts of the four options presented, and other project-related issues. Staff gathered the necessary information and data and presented it to the full Board on January 17, 2012. Due to the time constraints of having the design included in the construction document phase for a bid process in early spring, it was critical that a decision be made on which solar option will be deployed at the Pacific Sports Complex and Burrell Field. The Board directed staff to move forward with a scaled down design to provide solar photovoltaic shade structures in the northeast parking lot as reflected in Option Number One for $663,600. Because of the specialty solar consultants and the involvement of structural engineers for the design of support structures, the design fee of anticipated construction is slightly higher than normal for buildings. However, it is still within expectations for this particular application. Depending on the cost received for the construction, the fee as a percentage will range from around 18% to 23%. The design will be bid with two additive alternates allowing the Board the flexibility to decide whether or not to proceed with the construction at bid time. Subsequently, the Board approved amendment #1 on January 24, 2012, to provide for the design of a children?s play area and renovations to the irrigation water well. This amendment #2 adds the design of a solar photovoltaic system to the Pacific Sports Complex and Burrell Field project. Contract Summary Item Fee Amount Running Total Percent Increase Original Contract $1,075,125 $1,075,125 n/a Amend. #1 $71,464 $1,146,589 6.6% Amend. #2 $118,890 $1,265,479 17.7%

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• Amendment #2 PDF · 19.9 KB ViewOpen Amendment #2Download Amendment #2

Link to this item

Fiscal Impact

Funded through the local Measure B Bond savings.

To

Cindy M. Cathey, Superintendent

Minutes

Trustee Almonte commented that while bids were not required for these repairs as this was an emergency situation, he reminded the Board that in the future, before seeking outside vendors, the District consider a San Leandro vendor.

Actions

Motion - Motion made by Hermy Almonte and a seconded by Mike Katz-Lacabe. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve the Trip Hazard Repair Proposal by Souto Bros., in the amount of $14,966 for Monroe Elementary School, funded through the Measure B savings under asphalt repair.

Board Committee

Facilities and Technology Committee: April 18, 2012

Background Information

Trip hazard risk management and school site safety are an ongoing priority of the District. To that effect correcting several specific conditions were identified as priority projects on the Measure B savings list along with strategic asphalt repairs. One of the conditions exists adjacent to the main front entry walkway at James Monroe Elementary School where tree roots have upheaved parking lot asphalt creating a substantial trip hazard in the pedestrian path of travel. Staff enlisted the advice of an arborist who believes the proposed work which includes root removal would reduce the stability of the tree and increase the risk of it falling from wind loads. On April 18, 2012, the Facilities and Technology Committee discussed the removal of the tree causing the trip hazard and replacement of a portion of the asphalt, and the committee questioned whether or not it would be prudent to remove a second tree in the same planter area. The second tree is also a Liquid Amber with roots that grow predominantly horizontal, rather than down. This second tree very likely will cause similar trip hazard in the future. The Committee advised removing both trees and replacing it with a type of tree where root system would reduce the potential of a future trip hazard.

From

Song Chin-Bendib, Assistant Superintendent, Business & Operations

Attachments

• Trip Hazard Proposal by Souto Bros. PDF · 159.8 KB ViewOpen Trip Hazard Proposal by Souto Bros.Download Trip Hazard Proposal by Souto Bros.

Link to this item

Quick Summary / Staff Recommendation

These items are presented for action at this time. Some may have been reviewed at a previous meeting.

Link to this item

To

Cindy Cathey Superintendent

Minutes

Senior Director II John Thompson gave a brief background stating that earlier this year the state is requiring that all teachers with mild/moderate credentials obtain a special certification if they are teaching students with autism. Due to the high number of special education students who have been identified with autism, the District is assisting these teachers with obtaining this special certification. One step in this process is for the Board to authorize these teachers to teach students with autism while they are completing this special certification through next year.

Actions

Motion - Motion made by Diana Prola and a seconded by Mike Katz-Lacabe. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve Resolution #12-32 authorizing the teachers listed on Attachment "A" of this resolution to teach students with autism.

Board Committee

Not Applicable

Policy / Code

Title 34 of the Code of Federal Regulations and Education Code 44265.1

Background Information

The California Commission on Teacher Credentialing has started requiring special eduction teachers with mild/moderate credentials to obtain a special certification if they are teaching students with autism. Due to the high number of special education students who have been identified with autism, the district is assisting these teachers with obtaining this special certification. One step in this process is for the govening board of the SLUSD to authorize these teachers to teach students with autism, per Government and Education Code, while they are completing this special certification. Approval of this resolution will provide this authorization to the teachers listed on Attachment "A" of this resolution.

From

John Thompson, Ed.D. Senior Director II, Human Resources

Attachments

• Resolution #13-32 Autism Word · 34.9 KB Open Resolution #13-32 AutismDownload Resolution #13-32 Autism

Link to this item

Fiscal Impact

Cost savings estimated to be approximately $2,875,000.

To

Cindy Cathey Superintendent

Minutes

Senior Director II John Thompson explained that on March 6, 2012, the Board took action to adopt resolutions authorizing and directing staff to initiate procedures to not reemploy the full-time equivalent of 42.678 certificated employees in order to ensure that the SLUSD can meet its budgetary requirements for the upcoming school years. The proper procedures were followed and the affected employees were given preliminary notice of this action. Unfortunately, the Board must now take action to complete this process. Resolution #12-33 authorizes staff to give final notice to the affected employees, adding that while this is a necessary step, the Board of Education and district staff remain committed to rescinding these notices when possible and to continue to explore alternatives that will reduce the affect of the state budget cuts on the San Leandro Unified School District.

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Ron Carey. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Quick Summary / Staff Recommendation

Approve Resolution #12-33 authorizing district staff to give final notice to employees listed on Attachment "C" that their services will not be required for the 2012-13 school year.

Board Committee

Not Applicable

Policy / Code

Education Code Sections 44949 and 44955

Background Information

Due to actual and proposed reductions in funding for the San Leandro Unified School District (SLUSD) from the State, the SLUSD has had to make very difficult decisions to reduce programs and services for our students. To the degree possible, the Board of Education has attempted to keep these reductions from affecting our students and staff members, but this is becomming increasingly difficult to do. In order to ensure that the SLUSD can meet its budgetary requirements for the upcoming school years,the Board of Education took action on March 6, 2012, to adopt resolutions authorizing and directing staff to initiate procedures to not reemploy the full-time equivalent of 42.678 certificated employees. The proper procedures were followed and the affected employees were given preliminary notice of this action. Unfortuantely, the Board of Education must now take action to complete this process. Resolution #12-33 authorizes staff to give final notice to the affected employees (listed on Attachment "C") that their services will not be required by this district for the 2012-13 school year. While this is a necessary step in this process, the Board of Education and district staff remain committed to rescinding these notices when possible and to continuing to explore alternatives that will reduce the affect of the State budget cuts on the SLUSD.

From

John Thompson, Ed.D. Senior Director II, Human Resources

Attachments

• Resolution #12-33 PDF · 78.8 KB ViewOpen Resolution #12-33Download Resolution #12-33

Link to this item

Quick Summary / Staff Recommendation

These items are intended to keep the Board informed on various District business matters which do not require action by the Board.

Link to this item

To

Cindy Cathey Superintendent

Quick Summary / Staff Recommendation

Present the CSEA's initial proposal to the SLUSD for public review and comment.

Board Committee

Not Applicable

Policy / Code

Government Code 3547

Background Information

Government Code 3547 requires school districts to ?sunshine? collective bargaining proposals at a meeting of the board of education. The California School Employees' Association's (CSEA) initial proposal to the San Leandro Unified School District (SLUSD) was submitted for public review and comment at the April 17, 2012, meeting of the SLUSD Board of Education. It is presented again at this meeting to give the public another opportunity to review and comment on this proposal consistent with the requirements of Government Code 3547.

From

John Thompson, Ed.D. Senior Director II, Human Resources

Attachments

• CSEA's Initial Proposal to the SLUSD PDF · 41.6 KB ViewOpen CSEA's Initial Proposal to the SLUSDDownload CSEA's Initial Proposal to the SLUSD

Link to this item

Minutes

Regular Board Meeting ? May 15, 2012 Regular Board Meeting ? June 5, 2012 Regular Board Meeting ? June 19, 2012 Special Board Meeting ? June 26, 2012

Quick Summary / Staff Recommendation

Regular Board Meeting ? May 15, 2012 Regular Board Meeting ? June 5, 2012 Regular Board Meeting ? June 19, 2012 Special Board Meeting ? June 26, 2012

Link to this item

Minutes

The meeting was adjourned at 9:44 p.m.

Actions

Motion - Motion made by Mike Katz-Lacabe and a seconded by Lance James. | Vote: Yes Hermy Almonte .; Yes Carmen Sullivan .; Yes Lance James .; Yes Ron Carey .; Yes Diana Prola .; Yes Mike Katz-Lacabe .; Yes Morgan Mack-Rose .

Link to this item